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16 - CIP Updates for July 2013 (Aug 2013 Brd Pkt) Proj 101 COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM FY2013-2014 PROJECT: PROJECT MANAGER: DESCRIPTION: BEGIN DESIGN: CONSTRUCTION COMPLETION DATE: STATUS REPORT: 12/20/10 - No change. 01/27/11 - No change. 5/26/11 - Staff met with another potential OCSD consultant to review OCSD's scope of work. OCSD will soon be publishing their RFP. 10/27/11 - OCSD selected Dudley as its consultant and is finalizing the consultant contract. 11/30/11 - No change. 8/20/12 - OCSD's surveyors are working on the topogaphy. 3/28/13 - The District Engineer provided a narrative and map explaining the District's work to be included in the EIR NOP. 5/23/13 - Engineer's Estimates for the work are being prepared. 6/27/13 - Engineer's Estimates for the work are being prepared; the District Engineer reviewed 2 sections of the OCSD EIR as requested. 8/29/13 - The Board will review the District Engineer's staff report on the preliminary engineering at the 8/20/13 study session. Account Number Encumbrances Balance #101 2,165,000 114,154 - 12,240 2,038,606 20 Total 2,165,000 114,154 - 12,240 2,038,606 1/24/13 - The District Engineer is continuing work on the preliminary engineering. 2/28/13 - The District Engineer is continuing work on the preliminary engineering. 11/18/10 - No change. 9/22/11 - OCSD is evaluating consultant proposals. 8/25/11 - No change. 12/20/12 - The District Engineer is continuing work on the preliminary engineering. 02/24/11 - No change. Staff will be contacting OCSD to review their status. 7/28/11 - OCSD's preliminary schedule reflects completion of construction of OCSD's sewer facilities on 3/25/2019. 6/23/11 - No change. 9/20/12 - The District Engineer has begun working with the topography provided by OCSD's surveyors and aerial photogrammist. 12/15/11 - OCSD staff attended CMSD SSC meeting on 11/8/11 to discuss project timeline. Approved Proj Budget June 30, 2013 Accumulated Cost Current Year Expenditures 1/26/12 - Kickoff meeting for OCSD's consultant Dudek scheduled for 1/11/12. Consultant has placed flow meters in CMSD lines to confirm flows. 2/23/12 - CMSD District Engineer is providing scope of work for preliminary engineering for Board consideration. 3/22/12 - CMSD District Engineer is providing preliminary engineering fee for Board consideration. 5/24/12 - The Board approved the District's Engineer's proposal for the Preliminary Engineering. 4/16/12 - The Board is considering the District Engineer's proposal to perform the Prelimanary Engineering. 4/18/13 - The District Engineer is continuing work on the preliminary engineering. Abandon 6 CMSD pumping stations, abandon the CNB station in the CNB island on W. 19th Street, and abandon the private pumping station on W. 18th Street by constructing new gravity lines. The project would also alleviate the north half of the Banning Ranch. A preliminary engineer's estimate is $3 million. #101 West Side Pumping Station Abandonment 7/1/2012 3/25/2019 Rob Hamers, District Engineer 7/25/13 - The District Engineer will be providing the preliminary budget at the 7/25/13 regular meeting. 10/26/10 - OCSD requested copies of all CMSD pumping station plans, which were provided. OCSD anticipates hiring a consultant to prepare an EIR and alignment study in 2011. CMSD requested a joint EIR. 9/23/10 - OCSD was provided with plans, maps and flow figures for their review. OCSD will be hiring a consultant to prepare the design for their facilities. 4/28/11 - Staff met with 3 proposed OCSD consultants to explain the project. OCSD's first phase of work will be an EIR and alignment study and the CMSD requested the OCSD EIR cover the CMSD work. 03/24/11 - Staff met with OCSD Project Managers on 3/8/11 to review OCSD's scope of work and project timing. 8/26/10 CMSD staff and two Directors met with OCSD staff on 8/4/10 to discuss the framework of the project. OCSD will be constructing its own gravity sewer to accept the CMSD and CNB flows and send it under the Santa Ana River to OCSD Plant No. 2. OCSD 11/15/12 - The District Engineer is continuing working with the topography provided by OCSD's surveyors. 10/25/12 - The District Engineer is continuing working with the topography provided by OCSD's surveyors. 6/28/12 - District Engineer is working with OCSD consultant on confluence point for CMSD/CNB/OCSD sewers. 7/26/12 - CMSD will be obtaining topographic informatin from OCSD's consultant and will sve $4,500 in the process due to cost sharing. ITEM NO. 16 COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM FY2013-2014 PROJECT: PROJECT MANAGER: DESCRIPTION: BEGIN DESIGN: APPROX. CONSTRUCTION COMPLETION DATE: STATUS REPORT: 8/20/12 - Engineering staff is performing final review prior to submitting the plans for plan check. 4/18/13 - No change in status. 5/23/13 - No change is status. 6/27/13 - The portion of the project that will secure the electrical enclosures is out to bid. 8/29/13 - The contractor began work on 7/29/13. FINANCIAL STATUS through 1/31/13: Account Number Encumbrances Balance #193 100,000 47,182 - - 52,818 Total 100,000 47,182 - - 52,818 10/25/12 - The District Engineer is awaiting comments from the City of Costa Mesa. The City of Newport Beach has approved the plans. 01/24/13 - Plans and specs are complete and staff is examining the construction budget. 12/15/11 - The District Engineer is preparing a scope of work for the design phase. 9/20/12 - The plans were submitted to the cities of Costa Mesa and Newport Beach on 8/30/12 for 1st plan check. 7/26/12 - Plans and specs are 70% complete. 02/23/12 - The structural engineer will have the electrical enclosure anchor details ready in late March 2012. The District Engineer will have the remaining plans ready at that time, and all plans willl then be submitted for plan check. 1/26/12 - The design phase is 10% complete. Structural engineering consultant is working on anchor details for the electrical enclosures. Approved Proj Budget June 30, 2013 Accumulated Current Year Expenditures 4/16/12 - District Engineer's office is awaiting the anchorage details from the consultant structural engineer. 05/24/12 - The anchorage details from the structural engineer have been received and design work is continuing. 06/28/12 - Plans and specs are 30% complete. 12/20/12 - The District Engineer is finalizing the installation method of the short sections of pipe liner with the manufacturer prior to placing the project out to bid. 3/28/13 - Additional funding will be necessary to complete the project or the project will need to be scaled back. 2/27/13 - Additional funding will be necessary to complete the project or the project will need to be scaled back. 11/15/12 - The District Engineer is awaiting comments from the City of Costa Mesa. The City of Newport Beach has approved the plans. 7/25/13 - The contract for anchoring the electrical enclosures to withstand earthquake forces is being awarded to John Dickens, Inc. #193 Pumping Station Seismic Study and Retrofit Scott Carroll, General Manager March 31, 2011 Retain a Structural Engineer to prepare a report on the possible effects of a 6.0 magnitude earthquake on 14 of the District's pumping stations (the other 6 are scheduled for abandonment). Implement recommendations at all 20 of the District's stations subject to allocated funds. 10/27/2011 - Staff review of draft report occurred on 10/5/11 with subsequent meeting with consultant to be scheduled. Immediate to long term upgrades included in project. 11/30/11 - Consultant and staff agree Priority I, II, and III as shown in the consultant report should be implemented as soon as feasible. 03/22/12 - The plans and specs are approximately 50% complete. COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM FY2013-2014 PROJECT: PROJECT MANAGER: DESCRIPTION: BEGIN DESIGN: APPROX. CONSTRUCTION COMPLETION DATE: STATUS REPORT: 3/28/13 - The District Engineer and General Manager are working with the cities of Costa Mesa and Newport Beach regarding above-ground emergency equpment. 4/18/13 - No change in status. 5/23/13 - A soils investigation is being performed for the 23rd P.S. location in the right-of-way slope. Two other locations will be housed in prefabricated buildings. 6/27/13 - The City of Costa Mesa is reviewing the design for the 3 stations in Costa Mesa 8/29/13 - The District Engineer is finalizing the plans for the backup pumping units at Elden, Victoria, and Mendoza. The District Engineer is also finalizing the plans for the standby diesel generator at the Canyon pumping station. FINANCIAL STATUS through 1/31/13: Account Number Encumbrances Balance #196 1,060,000 64,571 - - 995,429 Total 1,060,000 64,571 - - 995,429 11/15/12 - The District Engineer is working with the cities of Costa Mesa and Newport Beach regarding above-ground emergency equipment. 02/27/13 - The District Engineer and General Manager are working with the cities of Costa Mesa and Newport Beach regarding above-ground emergency equipment. 01/24/13 - The District Engineer and General Manager are working with the cities of Costa Mesa and Newport Beach regarding above-ground emergency equipment. 12/20/12 - The District Engineer and General Manager are working with the cities of Costa Mesa and Newport Beach regarding above-ground emergency equipment. #196 Installation of Backup Power and Pumping Capability Rob Hamers, District Engineer Install backup standby disel generator at two pumping stations and install backup pumping systems at four pumping stations. April 23, 2012 Jan-13 7/25/13 - Engineering staff is awaiting City of Costa Mesa comments on building design at three sites, while 23rd station in Newport Beach is in design. Approved Proj Budget June 30, 2013 Accumulated Cost Current Year Expenditures 05/24/12 - District's Engineer's office is in design of the backup pumping systems while another consultant, PDE, is in design on the standby diesel generators. 6/28/12 - Plans and specs are 30% complete. 7/26/12 - Plans and specs are 60% complete. 8/20/12 - Engineering staff is performing final review prior to submitting the plans for plan check. 9/20/12 - Plans were submitted to the cities of Costa Mesa and Newport Beach for first plan check. 10/25/12 - The District Engineer is working with the cities of Costa Mesa and Newport Beach regarding above-ground emergency equipment. COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM FY2013-2014 PROJECT: PROJECT MANAGER: DESCRIPTION: BEGIN DESIGN: APPROX. CONSTRUCTION COMPLETION DATE: STATUS REPORT: 11/15/12 - The design phase is continuing. 3/28/13 - The plans and specifications will be submitted for first plan check by the end of March 2013. 4/18/13 - The plans were submitted to Costa Mesa and Newport Beach for 1st review on 4/1/13. 5/23/13 - The project went out to bid on May 3, 2013 and bid opening is June 4, 2013. 6/27/13 - Bid opening was 6/4/13 and the low bidder is Charles King Co., the same contractor as Phase II. 8/29/13 - The first day of work was 7/26/13. FINANCIAL STATUS through 1/31/13: Account Number Encumbrances Balance #197 670,000 58,853 - 434 610,713 20 Total 670,000 58,853 - 434 610,713 #197 System Wide Sewer Reconstruction Phase III Rob Hamers, District Engineer Sep-12 Nov-13 01/24/12 - The plans and specs are approximately 50% complete. Phase 3 of Grade 5 repairs. Grade 5s are pipe problems ready for failure that were found during the 2006-2009 District-wide televising project. There are approximately 69 pipe segments with one or more Grade 5s that will be repaired in the project. 12/20/12 - The design is continuing. 7/25/13 - The pre-construction meeting is 7/11/13 and construction is tentatively scheduled to begin in late July. Approved Proj Budget June 30, 2013 Accumulated Cost Current Year Expenditures 10/25/12 - The design phase is underway. 02/27/13 - The plans and specs are approximately 75% complete. COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM FY2013-2014 PROJECT: PROJECT MANAGER: DESCRIPTION: BEGIN DESIGN: APPROX. CONSTRUCTION COMPLETION DATE: STATUS REPORT: 3/28/13 - Field crew is determining valve locations on the Harbor force mains. 4/18/13 - The District Engineer and field crew met on 4/2/13 to plan the work at the Harbor force main. 5/23/13 - The District Engineer is working on engineer's estimates for lining the four force mains. 6/27/13 - No change in status. 8/29/13 - The District Engineer is determining the most cost effective method to either install a liner or replace each of the four force mains. FINANCIAL STATUS through 1/31/13: Account Number Encumbrances Balance #198 176,185 6,868 1,206 168,111 20 Total 176,185 6,868 - 1,206 168,111 #198 PICA Analysis of Force Mains Rob Hamers, District Engineer Clean force mains by "pigging" and then electronically inspect using PICA technology. January-13 7/25/13 - Engineering staff is finalizing the engineer's estimates for lining the four force mains. January-14 1/24/2013 - Field crew, engineering staff & the District's pigging contractor met on 1/9/13 to discuss the Harbor, Victoria, Mendoza, and South Coast Plaza force mains. Approved Proj Budget June 30, 2013 Accumulated Cost Current Year Expenditures 02/27/13 -Field crew is determining valve locations on the Harbor force mains.