Loading...
00 - AGENDA 2013-08-29 P rotecting our community’s health and t he environment by providing solid waste and sewer collection services. www.cmsdca.gov Costa Mesa Sanitary District …an Independent Special District AGENDA James Ferryman President Michael Scheafer Arthur Perry Vice President Secretary Robert Ooten Arlene Schafer Assistant Secretary Director Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to th e Deputy Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non -agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non -agenda item s except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order . Obtaining Agenda Materials: The public i s entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board after the packet is prepared, a copy of that writing may be obtai ned at the District offices at 628 W. 19 th Street, Costa Mesa, California. The Deputy Clerk of the District may be contac ted at (949) 645 -8400. In Compliance with ADA: Contact Noelani Middenway , (949) 645 -8400, 48 hours prior to meeting if assistance is n eeded (28 CFR 35.102.35.104 ADA Title II). R e g u lar Meeting – Thursday, August 29 , 2013 I. CALL TO ORDER – 5:30 p. m. – 628 W. 19 th Street, Costa Mesa II. PLEDGE O F A LLEGIANCE – President Ferryman III. INVOCATION – Vice President Scheafer IV. ROLL CALL (If absences occur, consider whether to deem those absences excused based on facts prese nted for the absence – such determination shall be the permission required by law.) V. Ceremonial Matters and Presentations – None V I . Announcement of Late Communicat ions NOTE: Unless directed otherwise by the Board of Directors, all actions shall be based on /memorialized by the latest document submitted as a late communication. Costa Mesa Sanitary District August 29 , 2013 AGENDA Page 2 V I I . PUBLIC COMMENTS – This time has been set aside for persons in the audience to make c omments on items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda . Members of the public will have the opportunity to address the Board of Directors about all other items on this agenda at the t ime those items are considered. Under the provisions of the Brown Act, the Board of Directors is prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The Board of Directors will respond after pu blic comment has been received. Please state your name. Each speaker will be limited to four (4) continuous minutes. VIII. CONSENT CALENDAR – All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion aft er public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the cons ent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. 1. Board of Directors Study Session Minutes of July 16 , 2013 Recommendation: That the Board of Directors approve and file . 2. Board of Dir ectors Regular Meeting Minutes of July 31 , 2013 Recommendation: That the Board of Directors approve and file. 3 . Occupancy Report and payment to Costa Mesa Disposal Recommendation: That the Board of Directors approves the occupancy report and payment to Costa Mesa Dis posal for the month of July 2 013 . 4 . Contract Payment to CR Transfer for Recycling & Disposal Services Recommendation: That the Board of Directors approves payment to CR Transfer for recycling and disposa l ser vices for the mo nth of July 2013 . 5 . Adoption of a Warrant Resolution No. CMSD 2014 -2 Approving District Warrant Registers Recommendation: That the Board of Directors adopt Wa rrant Resolution No. CMSD 2014 -2 approving District warrants for the Month of July 201 3 in the amount of $1,085,990.72. 6 . Directors’ Compensation and Re imbursement of Expenses Recommendation: That the Board of Directors approves Directors ’ compensation and reimbursement o f exp e nses for the month of July 2013 . 7 . Investmen t Report Recommendation: That the Board of Directors approves the Investment Report for the month of July 2013. 8 . Auditor Communicat ion Letter Audit FY 2012 -13 Recommendation: That the Board of Directors receive and file this report. 9 . Resolution No. 201 3 -842 – Authorizing the Disposition of District Assets Recommendation: That the Board of Directors approves Resolution No. 2013 -842 10 . Budget Transfer for Permit Office Storage Units Recommendation: That the Board of Directors receive and file. Costa Mesa Sanitary District August 29 , 2013 AGENDA Page 3 ---------------------------------------------END OF CONSENT CALENDAR ------------------------------------- IX . PUBLIC HEARING S – Non e X. GENERAL MANAGER / DISTRICT CLERK REPORTS 11 . Final Year End Budget for FY 2012 -13 Recommendation: That the Boar d of Directors receive and file this report . 1 2 . Operations and CIP Carry Forward Request – FY 2013 -14 Recommendation: That the Board of Directors approves the carry forward appropriations from FY 2012 -13 in the following amounts: 1. Operations: $ 90,931 .42 2. Capital Improvement Projects : $3,442,476.62 1 3 . Board of Directors Health Insurance Recommendation: That the Boa rd of D irectors provides direction to staff 1 4 . Remove and Replace vs. Trenchless Technology Recommendation: That the Board of Directors receives and files this report . 1 5 . Rewarding Ideas Program Recommendation: That the Board of Dire ctors approves rewarding the following employees for their ideas: 1. Anna Sanchez, $850 for saving $4,250.41 on copy machines. 2. Javier Ochiqui, $100 for enhancing e mployee morale and promoting and branding CMSD. 3. Jaesen Alfassa, $100 for parking lot safety. X I . ENGINEER’S REPORTS 1 6 . Proje ct Status Report Recommendation: That the Boar d of Directors receive and file the report . 1 7 . Proposed Emergency Services Agreement – Alpha Traffic Services, Inc. Recommendation: That the Board of Directors approves and executes the emergency services agreement. 18. Sewer Service to 2457 -2459 Santa Ana Avenue Recommendation: That the Board of Directors approves the following: 1. Reimburse the property owner $23,625.37 for sewer services not receive d from FY 2001/02 to 2012/13 along with related expenses incurred by the property owner for rehabilitating his sewer lateral. 2. Direct staff to prepare a settlement agreement with the property owner and authorize the General Manager to sign agreement on beha lf of the District. 3. Direct staff to file a claim with the Special District Risk Management Authority (SDRMA) to seek reimbursement for the settlement cost and repair costs to reconnect the sewer lateral to the District mainline. Costa Mesa Sanitary District August 29 , 2013 AGENDA Page 4 XI I . TREASURER’S REPORTS - None X III . ATTORNEY’S REPORTS - None X I V . LOCAL MEETINGS : In accordance with AB 1234 (Gov. Code 53232.3 ), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for wh ich the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day’s service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation.) A. Orange County Sanitation District (OCSD) – (President Ferryma n) Recommendation: That the Boa rd of Directors accepts oral report. B. Santa Ana River Flood Protection Agency (SARFPA) – (Secretary Perry) Recommendation: That the Boa rd of Directors accepts oral report. C. Independent Special Districts of Orange County (ISDOC) – (Vice President Scheafer ) Recommendation: That the Boa rd of Directors accepts oral report. D. California Special Districts Association (CSDA) Recommendation: That the Boa rd of Directors accepts oral report. E. California Associa tion of Sanitation Agencies (CASA) Recommendation: That the Boa rd of Directors accepts oral report. F. Other Meetings Qualifyin g for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030 Recommendation: That the Boa rd of Directors a ccepts oral report. XV . OLD BUSINESS - None XVI . NEW BUSINESS 19. Independent Special Districts of Orange County (ISDOC) Recommendation: That the Board of Directors a pproves President Ferryman or Vice President Scheafer to vote on behalf of the Costa Mesa Sanitary District for ISDOC’s proposed Bylaws. XVII . ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XVIII . ADJOURNMENT THE NEXT REGULAR MEETING OF COSTA MESA SANITAR Y DISTRICT BOARD OF DIRECT ORS WILL BE HELD ON SEPTEMBER 26 , 2013 AT 5:30 P.M. IN THE DISTRICTS BOARD ROOM, 628 W. 19 TH STREET. A LOOK AHEAD – Upcoming Meetings , Events and Tentative Agenda items Costa Mesa Sanitary District August 29 , 2013 AGENDA Page 5 • Free Composting Workshop at Fairview Park – Sunda y, August 25, 2013 at 10:00 am • Sewer Lateral Assistance Program Seminar for Plumbers – Thursday, October 17, 2013 at 9:30 am • OC Goodwill Community Event at Orange Coast College – Saturday, October 26, 2013 from 9:00 am to 3:00 pm • Free Door -to -Door Househol d Hazardous Waste Collection Program for Seniors and Immobile Residents – Contact CR&R Environmental Services at (949) 646 -4617 to schedule a free collection. • Sewer Lateral Assistance Program (SLAP) – The SLAP is a financial incentive program to encourage residents to maintain their lateral sewer line. The program will contribute 50% of the resident’s cost up to a maximum of $1,6 00. For more information visit www.cmsdca.gov or call (949) 645 -8400. • Large Item Collectio n Program – Residents are eligible for three (3) complimentary pick -ups per year. There is a limit of ten items per call or collections can be combined for a total of thirty items per calendar year. For more information visit www.cmsdca.gov or call (949) 646 -4617 to schedule an appointment. UPCOMING CMSD & COMMUNITY EVENTS AND ACTIVITIES