10 - STI AgreementITEM NO. 10
Costa Mesa Sanitary District
Memorandum
To: Board of Directors
...an Independent Special District
From: Scott Carroll, General Manager
Date: July 31, 2013
Subject: Approve an Agreement with Service Trucks International for the
Manufacturing of One Utility Truck with Crane
Summary
Currently, the Sewer Maintenance Division has one utility truck with a crane that is eleven
years old and is past due for replacement, which is scheduled for every ten years. In
addition, the crane on the utility truck cannot lift 60 HP sewer pumps, which requires the
hiring of private contractors.
Staff solicited bids from qualified vendors to manufacture and deliver a new utility truck
that includes a crane capable of lifting 60 HP sewer pumps.
Staff Recommendation
That the Board of Directors approves the agreement with Service Trucks International in
the amount of $143,317.74 for the manufacturing of one utility truck with crane.
Analysis
On May 29, 2013, staff solicited bids for manufacturing and delivering one utility truck with
crane and notified the following vendors regarding said Request for Bids.
Service Truck International
Altec
Utility Crane & Equipment
Commercial Grade Truck Equipment
Pacific Truck Equipment
California Truck Equipment Company
Phenix Truck
Protecting our community's health and the environment by providing solid waste and sewer collection services.
www.crosdca.gov
Board of Directors
July 31, 2013
Page 2 of 2
Service Truck International was the only vendor that submitted a bid and it was in the
amount of $143,317.74. In addition to having a crane, the new utility truck will have a
pressure washer, generator and welding equipment. The new vehicle will greatly improve
the Sewer Maintenance Division's operations because the vehicle will store and have
available the necessary equipment to allow staff to make timely repairs on pump stations.
Strategic Plan Element & Goal
This item complies with Strategic Element 1.0., Sewer Infrastructure and Strategic Goal
No. 1.7., Pump Station Maintenance & Standardization Program.
Legal Review
Deputy District Counsel recommends that a purchase order contract should be sign for
this acquisition. Deputy District Counsel has prepared the attached purchase order
contract.
Financial Review
The cost to procure the utility truck with crane is $143,317.74. There is $150,000
budgeted for this purchase.
The 2002 utility truck will be auctioned off. Proceeds from the auction will be deposited
into the District's Asset Replacement Fund.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the
July 31, 2013 Board of Directors regular meeting at District headquarters and on District's
website.
Alternative Actions
1. Do not approve the PO contract and direct staff to solicit Request for Bids again.
2. Do not approve the PO contract and direct staff to return with more information.
Reviewed by:
Stacey Cuevas
Finance Manager
Attachment A: PO Contract with Service Trucks International
July 1, 2013
Costa Mesa Sanitary District
628 West 19`x` Street
Costa Mesa, CA 92627
To Whom It May Concern,
This memo states that James E. Berkenpas is authorized to sign on Costa Mesa's Sanitary
District's purchase order # 00001407.
Thank you.
Mickey isser
Chief Financial Officer
Service Trucks International
(866) 722 -1488 x170
-AC"Sk ;S
Costa Mesa Sanita-lvp-%, Dist°it
an lltdependl,nt , pecia[,District
PURCHASE ORDER
PO No.: 00001407
Date: 07/01/2013
VENDOR:
SHIP TO:
BILL TO:
Service Trucks International, wholly
REQUIRED DELIVERY DATE
UNIT PRICE
owned division of Sioux Automation
1
Center, Inc., an Iowa corporation
Costa Mesa Sanitary District
Costa Mesa Sanitary District
877 151 Avenue N.W.
628 West 19th Street
628 West 19th Street
Sioux Center, IA 51250
Costa Mesa, California 92627
Costa Mesa, California 92627
Attn: Jim Berkenpas, Sales
SHIPPING
00.00
Representative
$143,317.74
VENDOR NO.
VENDOR PHONE NO.
TERMS
DATE
REQUIRED DELIVERY DATE
UNIT PRICE
AMOUNT
1
each
SHIPPING INSTRUCTIONS
(none)
ITEM
QTY
UIM
DESCRIPTION /TASK
PROD CODE
UNIT PRICE
AMOUNT
1
each
UTILITY TRUCK
PER EXHIBIT A
TOTAL P.O. AMOUNT:
$143,317.74
$143,317.74
$143,317.74
SUBTOTAL
$143,317.74
TOTAL TAX
INCLUDED
SHIPPING
00.00
TOTAL
$143,317.74
AUTHORIZED BY:
DATE:
This purchase order is not effective without an authorization signature. Facsimile signatures are acceptable.
This purchase order is not a contract until it has been accepted. Acceptance is subject to the following:
1. The person accepting warrants that they have authority to accept on behalf of the company or business.
2, This purchase order is subject to all of the Terms and Conditions that are stated separately but incorporated herein unless this
purchase order specifically states otherwise,
3. All goods must be new unless specified otherwise and be subject to any testing described in the Terms and Conditions.
4. Risk of loss, insurance, shipping charges, taxes, and point of delivery shall be as specified on this page or as provided in the
Terms and Conditions,
Acceptance
The provisions of this purchase order, in uding the separately stated Terms and Conditions, are accepted by my signature.
Electronic acceptance may. be ide by electronic signature, faxe signature, or other electronic form of acceptance that identifies the
person accepting on behalf of�co any or business. My acceptgApe warrants that I have the authority to do so.
ACCEPTED BY: -ice. L►' �'1��1�1�i1/ DATE :�f���
iProtectinii ourco &ity`s freafth and the erc,viron-vient byprai4diltg sorid-waste anil sewerro(.frction.. services.
�vcrrcv. t:a"tT,SifC.if.�n•v
TERMS AND CONDITIONS
1. There is no acknowledgement copy of this purchase order. Any discrepancies in price, items or delivery, must be phoned to
buyer's purchasing department within 48 hours of your receipt of this purchasing order. Any correspondence referring to the items,
prices and conditions of this order must be directed to buyer's purchasing agent, inquiries relative to payment of invoices should be
directed to buyer's accounts payable.
2. Buyer furnished or paid for items: All artwork, specifications, tools, equipment and other items furnished to seller, or paid for by
buyer shall (A) remain buyer's property or upon acquisition by seller shall become buyer's property; (B) Be safely kept by seller in
good and usable order; (C) Be promptly returned to buyer.
3. Seller is performing as an independent contractor and, thus, shall hold the buyer, its officers, agents, and employees, harmless
from liability of any nature or kind, on account of used invention articles, process for work on labor performed under this purchase
order.
Insurance: Sellers shall maintain insurance acceptable to buyer in full force and effect at the seller's expense throughout the term
of this contract.
4. Freight: Excessive charges from incorrect description or from routing other than given will be charged to seller's account. Packing
list must accompany each case or parcel, showing buyer's order number. No charges for transportation containers, or any other
purpose, will be allowed unless so specified in this order. Freight changes allowable pursuant to the terms FOB point or origin or
FOB destination plus freight shall be prepaid by the seller and must be itemized on the invoice, and a copy of the paid express or
freight bill shall be attached to the invoice. COD shipments will not be accepted.
5. Rejections: If any of the goods are found at any time to be defective in material or workmanship, or otherwise not in conformity with
the requirements of the order buyer, in addition to any other rights which it may have under warranties or otherwise, shall have the
right to reject and return such goods at seller's expense, such goods not to be replaced without written authorization from buyer's
purchasing agent. Where quality is questioned on any delivery, any cost of inspection will be against the account of the seller.
6. Responsibility for supplies: Seller shalt bear the risk of loss or damage to the articles covered by this order until delivery of said
supplies at the location designated by buyer or at such other place as may be designated herein regardless of FOB point or the
point of inspection. Seller shall also bear the risk of loss or damage to supplies after buyer gives seller notice of rejection.
7. Charges: Buyer may by written order or at any time prior to final delivery, and without notice to sureties, make changes within the
general scope of this order in any of the following: Applicable drawings, designs, or specifications, method of shipment or packing,
and pace or time of delivery. To the extent such change causes an increase or decrease in the cost of or time required for the
performance of this order an appropriate equitable adjustment in this order shall be made. Any claim by Seller for adjustment must
be asserted within fifteen (15) days of receipt of the change. Failure to agree to an adjustment shall not excuse the Seller from
proceeding with this order as changed.
8. Buyer shall have the right to cancel at any time for Seller's breach of any provisions of this order, including failure to meet the
stated delivery schedule. All or any portion of this order may be cancelled by buyer if seller, in buyer's judgment, is failing to make
sufficient progress so as to endanger performance of this order in accordance with its terms. Buyer reserves the right to terminate
the contract without penalty without cause if ten (10) days notice is given or immediately with cause.
9. If seller breaches this agreement and fails to deliver the goods, services or materials provided herein within the time above set forth
or by failing to make sufficient progress so as to endanger performance of this order, then buyer may terminate this contract and
purchase the goods, services or materials from whatever source and seller shall be liable to buyer for the difference in price which
buyer is obligated to pay plus all of its costs and expenses in enforcing its rights hereunder. Further, buyer may offset any such
costs or expenses incurred against any of the monies, which may be owing to the seller.
10. Anti - Discrimination Claim: It is the policy of the buyer that in connection with all work performed under public works, and
purchasing contracts, there be no unlawful discrimination against any prospective or active employee engaged in the work because
of race, color, sex, ancestry, national origin, or religious creed, and therefore, the seller agrees to comply with applicable federal
and California laws including, but not limited to the California Fair Employment and Housing Act beginning with Government Code
section 12900. In addition, the seller agrees to require like compliance by all sub - contractors employed.
11. Any controversy or claim arising out of or relating to this purchase order or the breach thereof, shall be settled by arbitration at
election of either party in accordance with the rules of the American Arbitration Association and judgment upon the award rendered
by the arbitrator(s) may be entered in any court having jurisdiction thereof.
12. Buyer's purchase order number must appear on all packages, invoices, and correspondence.
13. Deliveries for all departments must be made as directed. Non - payment may result from merchandise delivered in any other
manner. Cash terms shall be predicated on the delivery date of the material as specified or from date correct invoices are received
in buyer's accounts payable office, if the later date is later than the date of delivery.
14. Seller agrees to furnish buyer with two -shop maintenance and two operational manuals (which will include writing schematics, part
diagrams, alignment date, and parts list) on all purchases of equipment.
15. Warranty: Unless otherwise specified, warranty on quoted equipment shall be one (1) year defective parts and /or workmanship.
16. Seller agrees to make available special replacement parts required to maintain the purchase equipment unless otherwise
stipulated at the time of equipment order.
17. Seller guarantees and agrees to indemnify, defend and hold harmless the buyer against any or all loss, liability, damages,
demands, claims or costs arising out of defective material and products. This guarantee is in addition to and not intended as a
limitation on any other warranty, express or implied.
18. No assignment by the seller of the purchase order or any part hereof, or of funds to be received hereunder will be recognized by
the buyer unless such assignment has had prior written approval and consent of the buyer.
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Service Trucks International designs and manufactures
service bodies that are built to endure the harsh conditions
of the heavy equipment service industry. Choose from
standard configuration bodies, or custom built and
engineered to meet your specifications. STI bodies and
Stanclard equipment will stand the test of time and maximize your
2252ff Features,:
return on investment.
® 50,000 ft lbs torque capacity
10 11 Ga A60 Galvaneal Cabinet Construction
12 11 Ga A60 Galvaneal Single Panel Doors
19 A60 Galvaneal Treadplate Deck, Back & Top of
cabinets
Full Length C Channel Long Sills
® Integrated Reinforced Crane Tower
Enclosed outrigger system
* Vise Mount
* Stainless Steel F -linges
Stainless Steel Door Handles
D Handles with 3 point positive locking
Bulb Type Automotive Door Seals
Stainless Steel Front Chip Guard
I I
Stainless Steel Grab Handle
Integrated Ful l Length Drip Kai I
Galvanized Infinitely Adjustable Shelving
Pressurized Cabinet Compartments
Central Wire Junction and Fuse Panel
Wire Harnesses protected with loom and assembled
with sealed connections
g Powder Coated Components
® 60" Oxy /Ace Cabinet with "Tie Downs & Vent
(4) Deck Flush Mount'Tie Downs
Cat IV 2" Receiver Hitch & 7 Prong Receptacle
PPG Delfleet Polyurethane paint System
Fully Undercoated
Backup Alarm
1W
Standard Specl"ficationsw
22" Deep Cabinets
0 52" Overall Cabinet Height
o 51" Deck width (Clear)
31 " Deck Side Height
95" Overall body width
17,500 to 19,500 GVW Required
Drivers Side View
0A CA
la
Accessories
E5. RUM
Tiger Crane
Masterlock
Top View
Passenger Side View
COLCONTROLS 11 = '4 I
7
ACT
17
47 36 20
21 MCA
31
165
Fold Down Tailgate
Roll Outs and Bolt Bins
=7___Zn
Sliding Deck Cover
Designed and Mfg in tie USA by
Service Trucks International
877 1 ST AVE NW
SIOUX CENTER IA 51250
1-800-225-8789
FAX: 712-722-3706
mmservi '�P etrucks.com
Exhibit A
CONTRACTOR will construct a Ford 750 crew cab chassis automatic utility truck (Eagle
Pro 11 2252) with Tiger crane body. In addition, Truck will include the following
specifications,
16*9100
Modular lighting package - all wiring connections soldered and enclosed in shrink -
tubing or equal. If equal please explain on separate sheet. All wire ends are tinned
before insertion into plugs or equal. If equal please explain on separate sheet. All
plug connections are completely sealed and weather proof, Entire assembly is
enclosed in a continuous plastic loom to form a one -piece harness or equal, If equal
please explain on separate sheet. Lighting package is completed with sealed
polycarbonate lenses and housings affording superior impact and heat protection,
flush- mounted in rubber grommets, as follows:
Two (2) clear back up lights or equal, If equal please explain on separate sheet.
® Two (2) red stop /turn /tail lights or equal, If equal please explain on separate
sheet.
® License plate light.
® Wiring harness assembly.
® Backup alarm, wired through backup light.
2. There is to be a "tool holder" installed on top of the curbside body. The tool holder
design and installation shall be approved by the DISTRICT before installation
begins.
3. Tail lights color coded and mounted in sealed -type rubber grommets shall be
installed.
ACCESSORIES
4. 2" trailer hitch
5. All in one power box unit that must include a welder, air compressor and a generator
6. One cone rack
7. Mounted traffic arrow board with strobes. Traffic arrow board location and
installation to be agreed on by the DISTRICT prior to installation
13
FSA 12 10
8, AM /FM /CD /Sync radio with two (2) speakers (to include a digital clock), bench seat,
full
9. Air conditioning
10. Pressure washer. Pressure washing equipment and installation to be agreed on by
the DISTRICT prior to installation.
INSTALLATION
11. Color to be white
12. Paint complete unit to match the cab. Apply non -skid, painted on materials, tape
will not be accepted, to all walking surfaces.
TRUCK CAB AND CHASSIS
13. 13GVW - 26,000 lbs.) capacity.
14, Front axle - 10,000 lbs. capacity.
15. Rear axle - 21,000 lbs.} capacity,
16. Cab to axle - 84 ".
17. Engine — Cummins, minimum 6.71- 1 -6 OHV diesel injection 24 valve intercooled
turbo diesel engine. The transmission shall be a 6 speed automatic.
18. Brake type — Air
19. Suspension type -- Spring
20. Exhaust style - vertical
21. Fuel tank - 50 gallon total capacity.
22. Steering - Full power steering.
23. Tires, radial, highway tread front, traction tread rear, as required to meet axle
ratings. Tires shall be front and rear radials.
24. Fresh air heater wlintegral windshield defroster and central controls.
25. Stainless steel mirrors. Brake away mounted on each side.
26. Fire extinguisher, 5 Ib., ABC type, with a bracket, mounted in first street side
compartment.
27, Windshield Wipers and wipers with intermittent speed control.
14
PSA1210
28. Steering wheel shall be tilt type,
CRANE SPECIFICATIONS
29, 62,000 ft/lb. — crane rating
30. 21' reach
31. 11,000 lb. lift capacity
32. 12 -21' hydraulic boom extension
33. 23' lifting height (from base of crane)
34. 41' storage height (from base of crane)
35. 157" overall storage length
36. 2070 lbs. operating weight
37. 23" x 30" mounting space required (for base of crane)
38. 20.4" rotation operations space required (from center of crane)
39, 8 bolt pattern (for base of crane)
40. Power coated base, turret shield and inner boom with PPG delfleet polyurethane
paint on remainder of components.
41. Standard wireless proportional control with engine start and throttle control
42 Standard overload protection with overload indicator light
42. Standard anti two block protection with condition indicator light.
System Characteristics
43, 10 GPM @ 2600 hydraulic supply requirements
44. Open centered, full pressure hydraulic system
45. Integrated 9 micron absolute filtration with bypass condition indicator light
46, Full proportional input with Auto II Speed load Sensing Control reduces all
function speeds when load is sensed
15
PSA 12 10
47, 400 degrees rotation
48. 12 VDC D03 10 GPM Solenoids with manual override
49. 5 degrees to +75 degrees boom elevation positions
50, 30 seconds boon elevation speed
51. 22 seconds boom extension speed
52, 1.4 RPM Rotation speed
Winch Characteristics
53. Hydraulic planetary winch
54, 7/16" X 120" winch cable
55. 60 FPM single line no load speed
16
PSA 12 10