Minutes - Board - 1975-05-07• MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
HELD AT 77 FAIR DRIVE
May 7, 1975
Roll Call Present:, Directors - Albers, Glockner, Warren,
Rima
Absent: Directors - Briggs
Officials Present: Manager Eldridge, Attorney June,
Director of Finance Oman,
Jay Faerigan of the Engineer's
office, and Assistant Secretary
Machamer.
Minutes of Upon motion by Director Warren, seconded by Director
April 2, 1975 Albers, and unanimously carried, the minutes of
April 2, 1975, were approved as posted and distributed.
Occupancy A communication was read by Manager Eldridge
Report requesting an addition of 16 units to the Occupancy
Count. It was moved by Director Warren, seconded
by Director Albers, and unanimously carried, that
16 units be added to the Occupancy Count making a
• total of 20,637.5 as of May 1, 1975.
Financial Upon motion by Director Warren, seconded by Director
Report Glockner, and unanimously carried, the Financial
Report for the month of April, 1975, was approved
as submitted.
County Directors Rima and Glockner reported on the
Sanitation discussions at the last County Sanitation Board
Meeting Meeting regarding the EPA requirements.
Presentation Mr. Ellis Porter was present at the meeting, and
Ellis Porter Director Rima presented him with a resolution
from the County Sanitation Board commending him
for his years of service on that Board.
Refund Request Refund Request No. 93 was received from Mr. George S.
Fruehling Fruehling, 625 Vista Bonita, Newport Beach, in the
amount of $52.00 for parcels 141- 191- 40_and 141 - 191 -41
located at 1366 and 1370 Logan, for which exemptions
had not been mailed out, due to a computer error.
Director Glockner made a motion to approve the
request from Mr. George S. Fruehling in the amount
of $52.00. This motion was seconded by Director
Albers, and carried by the following roll call vote:
-• AYES: Directors- Albers, Glockner, Rima
NOES: Directors - Warren
ABSENT: Directors - Briggs
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Claim Manager Eldridge presented a request from Mrs. G. R. •
Mrs. Hughes Hughes, 308 Vista Baya, that the Board reconsider
Denied her claim in the amount of $328.00 for damages
resulting from a sewer overflow at this address.
This claim had been referred to our insurance carrier,
Imperial Insurance Company, and they denied it on the
basis that liability does not rest on the District,
as there was no negligence in servicing and maintaining
the lines. After considerable discussion, Director
Warren made a motion, seconded by Director Rima, and
carried, , to deny the claim
of Mrs. Hughes as there was no negligence on the part
of the District. 0iREeToP GLwluE,2 u07-9'D No.
Preliminary Director of Finance Oman presented the Preliminary
Budget for Sanitary District Budget for the fiscal year 1975 -76
1975 -76 for study indicating that the final budget and tax
rate establishment would take place at the second
meeting in August. He also indicated that Don Stevens
will be submitting a 10 -year Capital Improvement
Program, but this may not be completed prior to the
adoption of the budget.
Trash
Director of Finance Oman submitted the estimated
Collection
special assessment rate calculation in the amount
Special
of $29.00.for the 1975 -76 fiscal year. This reflects
Assessment,
an 11.52% increase over last year, primarily due to •
Rate
the terms of our contract with Orco..
After discussion, Director Glockner made a motion
to approve the trash collection Special Assessment
Rate of $29.00 for the fiscal year 1975 -76. This
motion was seconded by Director Albers, and carried
by the following roll call vote:
AYES: Directors - Albers, Glockner, Warren,
Rima
NOES: Directors - None
ABSENT: Directors - Briggs
Engineer's A proposal was submitted from Engineer Stevens for
Proposal for furnishing the engineering work and services for
Sewer Main in the Construction of a Sewer in Mesa Drive between
Mesa Drive Elden Avenue and Riverside Drive for Tustin Avenue
Pumping Station and Force Main as follows:
Hold conferences with representatives of the
District, or its agent, property owners or
lessees involved, interested cities and other
public agencies and others, to review and
discuss all aspects of the project.
Make arrangements for and coordination of •
surveys, legal descriptions and soils
investigations.
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Sewer Main in 3. Prepare preliminary engineering studies and
Mesa Drive design for review and approval.
4. Prepare engineering data for regulatory permit
application that may be required by the city
and /or state.
5. Prepare plans and specifications.
6. Prepare estimates of quantities and costs.
7. Deliver copies of the plans and specifications
for the District's use in distribution to
prospecti,ve bidders.
8. Assist the District or its agent in securing
bids, tabulation and analysis of bid results,
and in letting of the contract.
9. Check shop.and work drawings as may be submitted
by the contractor.
10. Furnish consultation and advice to the District
or its agent during construction.
• 11. Review laboratory reports on material tests and
inspections and correlate such reports with the
intention of the plans and specifications.
12. Furnish periodic observations of construction
work in progress and provide appropriate reports
to the District or its agent.
13. Furnish a final inspection and report of the
complete project with a representative of the
.District or its agent.
14. Prepare and record drawings "as completed" when
the construction work has been completed and
accepted by the District or its agent. This
shall mean the original tracings of the plans
will be modified, if necessary, because of
deviation.from the original work.
Engineer Stevens stated that he would perform the
above items for $7,060.00. He also stated additional
engineering ordered by the District would be performed
at the following per diem rates:
Classification Rate Per Hour
Engineering, designing,etc. 32.0-b—
Drafting, calculating, 24.50
office, etc.
Inspection 17.50
2 man field party 56.00
3 man field party 67.00
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5 -7 -75
Sewer Main in After discussion, Director Warren made a motion,
Mesa Drive seconded by Director Albers, that Engineer Stevens'
proposal be approved. This motion carried by the
following roll call vote:
AYES: Directors - Albers, Glockner, Warren,
Rima
NOES: Directors - None
ABSENT: Directors - Briggs
Engineer's A proposal was submitted from Engineer Stevens for
Proposal for furnishing the engineering work and services for
Sewer in the Construction of a Sewer in Bristol Street and
Bristol- Paularino Avenue and in the easement east of
Paularino Bristol Street between Baker Street and the San Diego
Freeway as follows:
1. Hold conferences with representatives of the
District, or its agent, property owners or lessees
involved, interested cities and other public
agencies and others, to review and discuss all
aspects of the project.
2. Make arrangements for and coordination of surveys,
legal descriptions and soils investigations.
3. Prepare preliminary engineering studies and •
design for review and approval.
4. Prepare engineering data for regulatory permit
application that may be required by the city
and /or state.
5.
Prepare
plans and
specifications.
6.
Prepare
estimates
of quantities and costs.
7.
Deliver
copies of
the plans and specifications
for the
District's
use in distribution to
prospective
bidders.
8.
Assist
the District
or its agent in securing
bids, tabulation
and analysis of bid results,
and in
letting of
the contract.
9. Check shop and work drawings as may be submitted
by the contractor.
10. Furnish consultation and advice to the District
or its agent during construction.
11. Review laboratory reports on material tests and
inspections and correlate such reports with the
intention of the plans and specifications. is
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•Sewer in 12. Furnish periodic observations of construction
Bristol- work in progress and provide appropriate
Paularino reports to the District or its agent.
13. Furnish a final inspection and report of the
complete project with a representative of the
District or its agent.
14. Prepare and record drawings "as completed" when
the construction work has been completed and
accepted by the District or its agent. This
shall mean the original tracings of the plans
will be modified, if necessary, because of
deviations from the original work.
Engineer Stevens stated that he would perform the
above items for $11,275.00. He also stated additional
engineering ordered by the District would be performed
at the following per diem rates:
Classification Rate Per Hour
Engineering,' designing, etc.
Drafting, calculating,
office, etc. 24.50
Inspection 17.50
• 2 man field party 56.00
3 man field party 67.00
After discussion, Director Warren made a motion,
seconded by.Director Albers, that Engineer Stevens'
proposal be approved. This motion carried by the
following roll call vote:
AYES: Directors - Albers, Glockner, Warren,
Rima
NOES: Directors - None
ABSENT: Directors - Briggs
Force Main.for Manager Eldridge presented a request from Gallacher
Elden Avenue Company, Inc. for a 30 -day extension of time on his
Pumping Station contract for the Sanitary Sewer Force Main in Mesa
Contract
Drive, Newport Boulevard, and Fair Drive for the
Extension
Elden .Avenue Pumping Station, due to a delay in
receiving plug valves and adapter. Engineer Stevens
indicated the request seemed justified. Director
Warren made a motion to extend the contract completion
date 30 days. This motion was seconded by Director
Albers, and unanimously carried.
Change Order
Manager Eldridge presented Change Order No. 2 from
Force Main for
Gallacher Company, Inc. for the Sanitary Sewer Force
Elden Avenue
Main in Mesa Drive, Newport Boulevard, and Fair Drive
• Pumping Station
for the Elden Avenue Pumping Station. The contractor
encountered a storm drain not shown on the plans,
resulting in additional costs amounting to $3,002.09.
Ir-T
5 -7 -75
Force Main for Director Albers made a motion to approve Change Order
Elden Avenue No. 2 in the amount of $3,002.09. This motion was
Pumping Station seconded by Director Warren, and carried by the
following roll call vote:
AYES: Directors - Albers, Glockner, Warren,
Rima
NOES: Directors - None
ABSENT: Directors - Briggs
Condemnation Attorney June presented a condemnation resolution
Resolution No. pertaining to two parcels, AP #115 - 210 -32, Collins,
75 -281 and AP# 115 - 210 -39, Beverly, in connection with
the construction of a sanitary sewer in Newport
Boulevard.
Director Warren made a motion that Resolution No.
75 -281, being A RESOLUTION OF THE COSTA MESA SANITARY
DISTRICT, FINDING, DETERMINING AND DECLARING THAT
PUBLIC INTEREST AND NECESSITY REQUIRE THE ACQUISITION
OF CERTAIN SEWER PIPELINE EASEMENTS AND RIGHTS OF
WAY, AND AUTHORIZING ACQUISITION OF SAID EASEMENTS
AND RIGHTS OF WAY BY CONDEMNATION, AND DIRECTING
THE DISTRICT ATTORNEY TO PROCEED WITH SUCH ACTION,
be adopted. This motion was seconded by Director
Glockner, and carried by the following roll call
vote: •
AYES: Directors - Albers, Glockner, Warren,
Rima
NOES: Directors - None
ABSENT: Directors - Briggs
Wayne The Attorney June presented a status report on Jim
Digger Kitchens, Wayne The Digger, in connection with
the Construction of Sanitary Sewer Main in Harbor
Boulevard from Fair Drive to Merrimac Way. The
report was submitted for information only.
Annexation Attorney June presented a resolution making application
No. 157 to the Local Agency Formation Commission for
Annexation No. 157 to the Costa Mesa Sanitary District.
He informed the Board that the annexation fee has been
received along with the letter of request.
Resolution Director Warren made a motion that Resolution No.
No. 75 -282 75 -282, being A,RESOLUTION OF THE BOARD OF DIRECTORS
OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY,
CALIFORNIA, MAKING APPLICATION TO THE LOCAL AGENCY
FORMATION COMMISSION OF ORANGE COUNTY, CALIFORNIA,
FOR THE ANNEXATION OF TERRITORY TO THE DISTRICT, be
adopted. This motion was seconded by Director Albers,
and carried by the following roll call vote: •
AYES: Directors - Albers, Glockner, Warren,
Rima
NOES: Directors - None
ABSENT: Directors - Briggs
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Filing Fee Director Albers made a motion that the $10.00
Annexation filing fee for the Local Agency Formation Commission
No. 157 in connection with Annexation No. 157, be added to
the warrant list. This motion was seconded by
Director Warren, and carried by the following roll
call vote:
AYES: Directors - Albers, Glockner, Warren,
Rima
NOES: Directors - None
ABSENT: Directors - Briggs
Contractor Manager Eldridge reported on new legislation that
Incentives allows for rewarding contractors for completion
of projects ahead of schedule. This item was
presented for discussion, no action was taken.
Director of Director Warren made a motion authorizing the
Finance Report President and Assistant Secretary to sign Report
No. 74 -14 74 -14 instructing the County Auditor to draw a
warrant from the General Running Expense Fund in
the amount of $79,714.02. This motion was seconded
by Director Albers, and carried by the following
roll call vote:
AYES: Directors - Albers, Glockner, Warren,
Rima
• NOES: Directors - None
ABSENT: Directors - Briggs
Director of Director Warren made a motion authorizing the
Finance Report President and Assistant Secretary to sign Report
No. 74 -15 74 -15 instructing the County Auditor to draw a
warrant from the Number 7 Sewer Trunk Fund in the
amount of $759.37. This motion was seconded by
Director Albers, and carried by the following rol
call vote:
AYES: Directors - Albers, Glockner, Warren,
Rima
NOES: Directors - None
ABSENT: Directors - Briggs
Adjournment Upon motion by Director Warren, seconded by Director
Glockner, and unanimously carried, the meeting
adjourned at 9:15 p.m.
President
Qecr'e-ay
E