24 - Project #197 - System Wide Sewer Reconstruction Costa Mesa Sanitary District
…an Independent Special District
Protecting our community’s health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
To: Board of Directors
Via: Scott Carroll, General Manager
From: Rob Hamers, District Engineer
Date: June 27, 2013
Subject: #197 System Wide Sewer Reconstruction – Phase III – Awarding Contract
Summary
The District prepared plans and specifications for the third phase of reconstructing the
Grade 5 deficiencies in the District’s sewer system. The results of the bid opening are
shown below with a recommendation for award.
This is the third and final phase of repairing the 255 Grade 5 deficiencies. It is noted there
are approximately 1,600 line segments with at least one Grade 4 deficiency remaining in
the system.
Staff Recommendation
The Board of Directors:
1. Award a contract to the lowest responsible bidder, Charles King Co., Inc., of Signal
Hill, in the amount of $228,700.00.
2. Approve a 10% contingency budget of $22,870.
Analysis
The District televised its entire sewer system from January 2006 to March 2009 and foun d
255 Grade 5 sewer deficiencies. Grade 5 deficiencies require immediate attention as the
risk of failure is high and failures may result in sanitary sewer overflows (SSOs). The
ITEM NO. 21
Board of Directors
June 27, 2013
Page 2 of 3
Board of Directors chose to reconstruct these def iciencies in a four -year pe riod; however,
this is Phase III and will be the final phase for repairing the Grade 5 deficiencies.
The low bidder is Charles King Co., who was also the Phase II contractor , so the low bid is
lower than expected.
Bids were opened on 6/4/2013 and the res ults are as follows:
Engineer’s Estimate $ 318,000
Charles King Co., Inc. $ 228,700
Lucas Builders, Inc. $ 265,762
Vasilj $ 327,800
Staff checked the licensing requirements and references for the low bidder, Charles King
Co., Inc., and found everything in order; therefore, a recommendation to award the bid is
being made.
Strategic Plan Element & Goal
This item complies with Strategic Plan Element 1.0, Sewer Infrastructure and Goal No.
1.4 , System Wide Sewer Replacement and Repair Program.
Legal Review
District C ounsel prepared and signed the construction agreement.
Financial Review
Total cost for this project is $251,570 , which includes a 10% contingency. There is
approximately a balance of $618,807 budgeted for this project. Money left over from this
project will be transferred to the District’s Asset Management Fund.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the
June 27, 2013 regular Board of Directors meeting at District Headquarters and on the
District website.
Alternative Actions
1. Do not award the project to Charles King Co, Inc .
Board of Directors
June 27, 2013
Page 3 of 3
2. Refer the matter back to staff for additional information.
Attachment A : Contract between Charles King Co., Inc. and CMSD
Reviewed by:
Marc Davis
Acting Accounting Manager/Treasurer