20 - Project #192 - System Wide Sewer Reconstruction Phase 2 - Acceptance of Improvements Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health and the environment by providing solid waste and sewer coll ection services. www.cmsdca.gov To: Board of Directors Via: Scott Carroll, General Manager From: Rob Hamers, District Engineer Date: May 23, 2013 Subject: #192 System Wide Sewer Reconstruction Phase II Acceptance of Improvements Summary Construction of the improvements was completed on April 19, 2013, therefore, it ’s appropriate for the District to accept the improvements and file a notice of completion. Staff Recommendation That the Board of Directors approves the following action: 1. Accept improvements as completed and file a Notice of Completion. 2. Authorize payment of 5% retention 35 days after Notice of Completion is recorded. 3. Exonerate Labor and Material Bond after Notice of Completion is recorded and exonerate Faithful Performance Bond one year of Notice of Completion is recorded. Analysis The District televised its entire sewer system from January 2006 to March 2009 and found 255 Grade 5 sewer deficiencies. Grade 5 deficiencies require immediate attention as the risk of collapse or failure is high and failures may result in sanitary sewer overflows (SSOs). The Board of Directors chose to reconstruct these deficiencies in a four-year period with an approximate $1 million per year construction cost, however, due to the competitive bidding environment, the repairs will be made in just three years with this project being the second of three phases. ITEM NO. 20
Board of Directors May 23, 2013 Page 2 of 2 In this project, 86 locations were repaired using no-dig installation of short sections of cured-in -place-pipe (CIPP) while 5 locations were repaired using traditional dig and replace for a total of 91 locations. One change order was approved for $4,750 for the addition of 5 sections of CIPP that were used to stabilize increased fractured areas in three of the 86 locations. Strategic Plan Element & Goal This item complies with Strategic Plan Element 1.0, Sewer Infrastructure and Goal No. 1.4 System Wide Sewer Replacement and Repair Program. Legal Review District Counsel prepared the construction contract for the work and also prepared the change order form and procedure used by the District. Committee Review On May 21, 2013, the Operations Committee discussed this item, but this staff report was prepared before the committee meeting. Staff will brief the Board on the Committee’s recommendation at tonight’s meeting. Financial Review The total construction cost for the project, including the one approved change order, was $184,675 . There is $1,115,361 budgeted for this project. The remaining $930,686 will be transferred back into the Asset Management Fund. Public Notice Process Copies of this report are on file and will be included with the agenda packet for the May 23 , 2013 Board of Directors regular meeting at District Headquarters and on the District’s website. Alternative Actions 1. Refer the matter back to staff for additional information Attachment: Notice of Completion Reviewed by Marc Davis District Treasurer/Interim Accounting Manager ITEM NO. 20
EXEMPT RECORDING REQUESTED PURSUANT TO SECTION 6103, GOVERNMENT CODE AND WHEN RECORDED MAIL TO: NOELANI MIDDENWAY DEPUTY CLERK OF THE DISTRICT COSTA MESA SANITARY DISTRICT 628 W. 19 TH STREET COSTA MESA, CA 92627 -2716 THIS SPA CE FOR RECORDER’S USE ONLY ___________________________________________________________________________________ NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is owner of sewer facilities as hereinafter described. 2. The full name of the undersigned is COSTA MESA SANITARY DISTRICT. 3. The full address of the undersigned is 628 W. 19 th Street, Costa Mesa, CA 92627 -2718. 4. The nature of the title of the undersigned is owner of sanitary sewer main line facilities subject to the fo llowing project: #192 System Wide Sewer Reconstruction Phase I I 5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: None 6. The names of the predecessors in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to: None 7. A work of improvement on the property hereinafter described was completed on or around April 19, 2013 . 8. The name of the contractor, if any, for such work of improvement was:
Charles King Company 2841 Gardena Avenue Signal Hill, CA 90755 9. The property of which said work of improvement was completed is in the County of Orange, State of California, and is described as follows: #1 92 System Wide Sewer Reconstruction Phase I I 10. The street address of said property is: various DATED this ________ day of ______________ 2013. COSTA MESA SANITARY DISTRI CT ________________________________ JAMES M. FERRYMAN , PRESIDENT ATTEST: __________________________________ ARTHUR PERRY , SECRETARY
STATE OF CALIFORNIA) COUNTY OF ORANGE )SS CITY OF COSTA MESA ) The undersigned, being duly sworn says: That he is the President of the Costa Mesa Sanitary District; that he has read the foregoing instrument and knows the content thereof, and that the facts stated therein are true, and that he makes this certification by authorization gran ted by the Board of Directors of the Costa Mesa Sanitary District. _______________________ JAMES M. FERRYMAN