14 - Proposed FY 2013-14 & 2014-15 BudgetProtecting our community's health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Costa Mesa Sanitary District
….an Independent Special District
Memorandum
T o: Board of Directors
From: Scott Carroll, General Manager
Date: May 23, 2013
Subject: Proposed FY 2013/14 & 2014/15 Budget
Summary
On March 28, 2013, staff presented to the Board the District’s proposed spending plan
for the next two fiscal years (2013/14 & 2014/15). On April 18, 2013, staff present ed
to the Board projected revenues for the next two fiscal years along with proposed rates
for solid waste. Staff received directions from the Board and made amendments to
the proposed budget that is presented to you tonight.
S ta ff Recommendation
That the Board of Directors give staff directions on the proposed budget and di rect
staff to bring back a final budget on June 27, 2013 for adoption.
Analysis
After receiving comments from the Board on March 28 and April 18, 2013, staff has
developed a proposed budget for Fiscal Years 2013-14 & 2014-15. The following is a
brief overview of the proposed budget.
REVENUES
Revenues for the solid waste annual charge are decreasing by $256,000 because the
proposed annual trash rates are decreasing from $228 ($19.00 a month) to $216
($18.00) per property owner. Staff is recommending a rate decrease because the
Solid Waste Fund Balance has an excess of $3.5 million. The overall solid waste
revenues in FY 2013-14 are decreasing by $127,000. In 2014-15 the solid waste
annual charge will remain flat because the annual rate will remain at $216 ($18.00 a
month). Total solid waste revenues are projected to increase in 2014-15 by $4,000
because of investment earnings.
ITEM NO. 14
Board of Directors
May23, 2013
Page 2 of 5
District liquid waste customers will see their rates adjusted to reflect fairness and
equity in the liquid waste fund; however, the adjustment is revenue neutral to the
District. In FY 2013-14 total revenues derived from annual charges will remain
constant at $5.1 million. Total revenues are increasing by $148,200 because of
projected increases in charges for services, sewer permits and inspection fees. In FY
2014 -15 the annual charge will increase by $102,000, which reflects a two percent
increase in accordance to the 2012 Sewer Rate Study. All other liquid waste revenue
sources will remain constant.
In FY 2013-14 the proposed total District revenues for Solid and Liquid Waste funds
combined is $10,454,000 , which is an increase from FY 2012-13 by $21,200 due to
higher anticipated property tax revenue as a result of dissolving the City’s
Redevelopment Agency from the Governor. In FY 2014-15, the proposed total
combined revenue for both funds is $10,560,000 , which is an increase from FY 2013-
14 by $106,000 due to rate adjustment in the sewer rates and slightly higher earnings
in investments.
EXPENDITURES
In FY 2013-14 the proposed total expenditures, including Capital Improvemen t
Projects (CIP), is $10,617,260 . The proposed expenditures are a decrease of
$543,867 from FY 2012-13 primarily because CIP expenditures are decreasing by
$360,000. In FY 2014-15 the proposed total expenditures, including CIP is
$10,836,840 , which is an increase of $219,580 . Expenditures are supposed to exceed
revenues because of excess solid waste fund balance. The District is balancing the
budget using funds from the solid waste fund balance. More details about the
proposed expenditures are described below.
Personnel – FY 2013-14
The proposed expenditure budget for personnel is $1,502,300 . This budget includes
the reorganization of the Finance Department, but the conversion of an existing part-
time employee (Maintenance Assistant) to full time status was removed.”
Salaries account for a Cost of Living adjustment (COLA) of 2% (February to February
Consumer Price Index for Los Angeles, Orange and Riverside Counties). Every
employee, with the exception of the General Manager, will receive the COLA on July
1, 2013, as reaffirmed by the Board on April 27, 2011 .
There are no proposed adjustments for the Board of Director salaries, w ho currently
receive $221.00 per attended meeting not to exceed six meetings in a month.
District Benefits: There are no adjustments to health benefits. Employees will receive
$7 99 a month for single and $1,199 a month for family to cover health related
expenses. Expenses over this allotted amount are paid by the employee. Board
mem bers are eligible to participate in the District’s health benefit plan, but must
reimburse the District 80% of health benefit premiums. Currently, only one Board of
Director is signed up on the District’s health benefit plan , but he is expected to be off
the District’s health benefit plan by the end of the fiscal year .
ITEM NO. 14
Board of Directors
May23, 2013
Page 3 of 5
District Retirement: On June 23, 2011 the Board of Directors approved a two tier
pension program where new employees will be on the 2% @ 60 formula and pay their
7% share of employee pension cost. Currently, five district employees are on the 2%
@ 60 formula that is saving the District $35,000 a year on pension costs.
On January 1, 2013, the District implemented Governor Brown’s Pension Reform Act
that requires new employee to be on a 2% @ 62 formula and pay their full share of
employee pension cost. Currently, the District has three vacant positions (Finance
Manager, Permit Clerk, and Management Assistant). If these positions are filled by
applicants from the private sector or have not worked in the public sector for more
than six months, these applicants will be on the 2% @ 62 formula. However, if the
applicants are currently employed in the public sector that has a reciprocity agreement
with CalPERS or has been unemployed from the public sector for less than six months
than these applicants will be on the District’s 2% @ 60 formula.
There are five District employees that are on the District’s original retirement plan of
2% at 55. The District pays the employee shared cost (7%) for four of the employees.
The general manager is currently paying 2.5% of the 7% employee shared cost and is
expected to pay his full 7% by 2014-15, which is a savings of approximately $12,000
annually.
Personnel – FY 2014-15
The proposed expenditure budget fo r pers onnel is $1,584,600 , which is an increase of
$82,300 from FY 2013-14. The increase is due to a COLA assumption and CalPERS
rate increases for pension cost. The hiring of a part-time Account Clerk was removed
from the budget.
Maintenance & Operations – 2013 -14
The proposed expenditure budget for maintenance & operations, which includes Solid
Waste Programs, is $7,366,960. The proposed expenditure budget is a decrease o f
$163,497 from FY 2012-13 . Since March 28 th , some expenditure items were remove d
from the budget while other items were added to achieve the new goals in the revised
Strategic Plan. Please see below.
Deleted from the proposed budget:
HQ parking lot - $50,000
Exterior improvements to HQ - $15,000
Reduced CBIZ service by $8,000 because the Finance Manager position will be
filled by the beginning of the fiscal year.
Reduced household hazardous waste collection program for seniors and
disabled residents by $10,000.
Toughtop laptops, which includes licensing - $27 ,000
Added to the proposed budget:
Manhole cover inspection - $25,000
CMSD Ap - $18,900
ITEM NO. 14
Board of Directors
May23, 2013
Page 4 of 5
Robocalls - $2,000
70 th Anniversary - $20,000
Solid Waste Citizens Academy - $10,000
Maintenance & Operations – 2014 -15
The proposed expenditure budget for maintenance & operations, which includes Solid
Waste Programs, is $7,457,990 . The proposed expenditure budget is an increase o f
$91,030 from FY 2013-14. The following changes were made to the budget since
March 28 th .
Added to the proposed budget:
Manhole cover inspection - $25,000
CMSD Ap annual service - $4,500
Robocalls - $2,000
Solid Waste Citizens Academy - $10,000
CAPITAL IMPROVEMENT PROJECTS
In 2013-14, the proposed CIP budget is $1,810,000 . The force main upgrades project
has been reduced from $1,000,000 to $850,000. No funding changes occurred for the
remaining CIP projects.
In 2014-15, the proposed CIP budget is $1,787,000 . The manhole rehabilitation
project has been reduced by $20,000 and the Hotspot 44 (Bristol & Randolph) project
($150,000) has been removed from the CIP budget. Hotspot 44 will continually be
maintained as a high frequency location where staff will clean this line section four
times a year due to multiple sags along 155 feet of pipe. No funding changes
occurred for the remaining CIP projects.
Strategic Plan Element & Goal
This item adheres to the objective and strategy of Strategic Element 7.0, Finance,
which states:
“Objective: To ensure the short and long-term fiscal health of the District.
Strategy: The District will forecast and plan revenue and expenditures and
maintain appropriate reserves and investments to provide financial resources to fund
current and planned operations and projects.”
Legal Review
Not applicable
ITEM NO. 14
Board of Directors
May23, 2013
Page 5 of 5
Financial Review
Proposed FY 2013-14 Budget
Total revenue is $10,454,000 .
Total expenditure is $10,617,260
Expenditures are exceeding revenues in the Solid Waste Fund by $163,260 .
Expenditures exceeding revenues in the Solid Waste Fund is the objective to reduce
the Solid Waste Fund Balance, which has over $3 million. The Solid Waste Fund
Balance will balance the proposed budget.
Proposed FY 2014-15 Budget
Total revenue is $10,560,000
Total expenditure is $10,836,840
Expenditures are exceeding revenues in the Solid Waste Fund by $276,840.
Expenditures exceeding revenues in the Solid Waste Fund is the objective to reduce
the Solid Waste Fund Balance, which has over $3 million. The Solid Waste Fund
Balance will balance the proposed budget.
Committee Recommendation
Not applicable
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for
the May 23 , 201 3 Board of Directors regular meeting at District Headquarters and on
District’s website.
Alternative Actions
1. Direct staff to report back with more information.
Attachments A: Proposed FY 2013-14 Budget
B: Proposed FY 2014-15 Budget
Reviewed by:
Marc Davis
District Treasurer/Interim Accounting Manager
ITEM NO. 14