Minutes - Operations Committee - 2013-03-19 O
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CMSD BOARD OF DIRECTORS
OPERATIONS COMMITTEE MINUTES
Board of Directors Schedule for Attendance
Chairman Scheafer and President Ferryman
Alternate: Director Perry
March 19, 2013
CALL TO ORDER The Operations Committee of the Costa
Mesa Sanitary District met in regular session
on March 19, 2013 at 9:30 a.m. at 628 W.
19th Street, Costa Mesa.
ROLL CALL MEMBERS PRESENT: Mike Scheafer, Jim Ferryman, Art Perry,
Arlene Schafer and Bob Ooten (Directors
Perry, Schafer and Ooten were present as
observers and did not participate in the
discussions)
STAFF PRESENT: Scott Carroll, General Manager; Noelani
Middenway, Deputy Clerk of the District;
Robin B. Hamers, District Engineer; Javier
Ochiqui, Management Analyst; Elizabeth
Pham, Management Intern
OTHERS PRESENT: Lawrence Jones, CR&R; Dean Ruffridge,
CR&R; Mike Carey, OCC; Jim Mosher,
Resident
STANDING REPORTS
1. Recycling Report— February 2013
• Update on how CMSD is meeting AB 939 goals
There were no questions or comments and the report was received.
2. Waste Diversion Report— January 2013
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2. Waste Diversion Report— February 2013
• Update on the amount of recycling materials diverted from the landfill
There were no questions or comments and the report was received.
3. Ordinance Enforcement Officer's Report - February 2013
• Review OEO enforcement activities for trash cans, graffiti and
scavenging
Mr. Ochiqui reported 14 scavenging incidents in the month of February.
Discussion followed regarding scavenging on Broadway.
There were no additional questions or comments and the report was received.
4. Scavenging Report— February 2013
• Review scavenging activities reported to CMPD
There were no questions or comments and the report was received.
5. Solid Waste Facts & Figures — February 2013
• Review and discuss facts and figures regarding solid waste in CMSD
• City Commercial tonnage information (Quarterly Reports)
Mr. Ochiqui provided report details and indicated that the large vermicomposting bins
had been received and are selling quickly.
Discussion followed regarding the decrease in telephone books received for recycling.
President Ferryman indicated that he and General Manager Carroll would be meeting
with the Superintendent of the Newport Mesa Unified School District to discuss various
recycling program opportunities.
There were no additional questions or comments and the report was received.
NEW DISCUSSION ITEMS-RECYCLING
6. School Recycling Bottle Program
• Receive a report from staff on how schools can benefit from having
a plastic bottles and cans recycling program.
Ms. Elizabeth Pham provided a report discussing the transition from the telephone book
recycling program to the bottles and cans recycling program. Ms. Pham indicated that
the schools would be categorized by type - elementary, junior high and high school, and
discussed the District's plan to revenue match of up to $850 for the school in each
• •
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Discussion followed regarding the program at Chapman Hills Elementary School in
Orange. The school's Associated Student Body (ASB) is involved in their bottles and
cans program and is considered very successful to generating alternative revenues for
the school.
General Manager Carroll requested direction from the Committee as to whether or not
private schools should be approached to participate in the program.
The Committee suggested that the private schools should be included.
Mr. Dean Ruffridge, CR&R, inquired if the District would assume the cost of
transportation of the smaller bins.
Discussion followed regarding the frequency of collection of the recycling bins,
scheduling of pick up's, and the possibility of creating a pilot program to determine
costs.
President Ferryman recommended that he and General Manager Carroll first meet with
the NMUSD and further explore the possibility of using Kline School as a pilot program.
There were no additional questions or comments and the report was received.
7. City of Costa Mesa 60th Anniversary Banners on CR&R Trucks — Oral
Report
• Discuss ideas to promote 60th Anniversary events on CR&R trucks.
General Manager Carroll provided ideas to promote the City of Costa Mesa's 60th
Anniversary in an effort to generate revenue for the community. Mr. Carroll suggested the
possibility of placing a banner on the CR&R hauler trucks advertising the event.
Chairman Scheafer expressed support of placing banners on the CR&R hauler trucks and
recommended that this item be brought before the Board for full discussion.
There were no additional questions or comments and the report was received.
ACTION ITEMS-RECYCLING
8. None
STANDING REPORTS-SEWER SYSTEM
9. Monthly Spill Statistics - No SSOs occurred in February
S •
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10. Sewer Facts and Figures
• Review and discuss facts and figures regarding CMSD's sewer
system.
There were no questions or comments and the report was received.
NEW DISCUSSION ITEMS-SEWER SYSTEM
11. Waste Discharge Requirements (WDR) and Monitoring Reporting
Program (MRP) Modifications
• Update on proposed modifications and the role played by CASA in
negotiations.
District Engineer Rob Hamers explained that WDR stood for Waste Discharge
Requirements, which are orders by the State that require the District to develop a sewer
system management plan and its components. Mr. Hamers further explained that the
Monitoring Reporting Program (MRP) is the requirement to report a sewer spill and
noted that the MRP and WDR is reviewed every three years. Mr. Hamers further added
that there are proposed changes to the MRP that are currently up for adoption and
shared with the Committee that the California Association of Sanitation Agencies
(CASA) is playing an active role in the MRP process.
Discussion followed regarding the conducting of a self-audit and revisions to the sewer
system management plan (SSMP).
General Manager Carroll noted that the SSMP is currently up to date.
There were no additional questions or comments and the report was received.
12. Sewer Lateral Assistance Program (SLAP) — Update
• Discuss and review the status of this program.
Mr. Ochiqui provided details of the increase in number of SLAP participants from Fiscal
Year 2010-11 to date and the total amount reimbursed annually to the participants for
said years. He further added that staff believed the entire budget for the program would
be expended before the end of the fiscal year. Mr. Ochiqui requested that the
Committee consider 1.) Not recommending to the Board the appropriation of additional
funds for SLAP or 2.) Recommending to the Board an additional $50,000 be transferred
from the Liquid Waste reserve fund to the SLAP budget.
General Manager Carroll addressed the matter of unrecovered costs related to the
SLAP program such as inspections and reviewing before and after videos and noted
that he is budgeting $225,000 in the 2013-14 budget for this program.
•
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Discussion followed regarding applying for grants to cover the administration fees for
the SLAP program.
General Manager Carroll suggested that he provide an analysis of the SLAP program
from its inception in 2007 to date at the next Operations Committee meeting.
Chairman Scheafer requested that the analysis include where the participants are
located within the District boundaries.
General Manager Carroll requested direction from the Committee based on staff's
recommendation.
President Ferryman requested that the analysis also include the administrative costs.
The Operations Committee recommended that the item be brought to the Board of
Directors for further discussion.
There were no additional questions or comments and the report was received.
13. Project #196 Installation of Backup Power and Pumping Capability
Phase
• Discuss and review the status of this project.
General Manager Carroll introduced the item and noted that he has been working with a
consultant on the Back Bay and that District Engineer Hamers has been working with
the City of Newport Beach on the installation of backup power.
Regarding Project #196, District Engineer Hamers reported on his involvement with the
City of Newport Beach and discussed alternatives to placing the backup generator in
the slope instead of underground.
Discussion followed regarding the cost and maintenance of installing the backup
generator in the slope, the placement of generators inside a pre-fabricated block wall
structure with a roof.
President Ferryman questioned if any of the facilities were going to be abandoned.
General Manager Carroll indicated that the Canyon pump station would be abandoned
and that the backup generator from that site would be relocated.
There were no additional questions or comments and the report was received.
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ACTION ITEMS-SEWER SYSTEM
14. None
CMSD PROJECTS
15. A. Project #101 West Side Pumping Station Abandonment— Status
• The District Engineer is continuing work on the preliminary engineering
including providing a narrative and map for the EIR NOP.
B. Project#192 System Wide Sewer Reconstruction Phase 2 — Status
• Construction will be complete by the end of the month.
C. Project#193 Pumping Station Seismic Study and Retrofit— Status
• Additional funding will be necessary to complete the project or the
project will need to be scaled back.
D. Project #196 Installation of Backup Power and Pumping Capability
Phase I — Status
• The District Engineer and General. Manager are working with the cities of
Costa Mesa and Newport Beach regarding above-ground emergency
equipment.
E. Project#197 — System Wide Sewer Reconstruction Phase 3 — Status
• The plans and specs will be submitted for review to Costa Mesa and
Newport Beach by the end of the month.
F. Project #198 Condition Assessments of Force Mains - Status
• Field crew is determining valve locations on the Harbor force mains.
G. OCSD Proposed Transfer of Fairview Trunk
• The District Engineer has completed the condition assessment with the
exception of determining whether there are any adverse construction
conditions in Fairview Road.
District Engineer Hamers reported that the industry standards report, staff report and
exhibits for the proposed transfer of the Fairview Trunk has been completed and will be
on the upcoming Board meeting agenda for discussion.
Discussion followed regarding the proposal of conducting a soils report to determine if the
soil would withstand trenching or if there was water.
There were no additional questions or comments and the report was received.
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Upcoming CMSD Events and Activities
16. A. Thursday, April 25, 2013 at 5:30 p.m. City of Costa Mesa
Mayor's Celebration - The Art of Leadership — Samueli Theater at
Segerstrom Center for the Arts.
B. Saturday, April 27 at 10:00 a.m. — Free Composting Workshop at
Estancia Park, 1900 Adams Ave. (off Adams Ave. and W. Mesa Verde
Dr.). Don't forget to bring your lawn chairs
C. Sunday, June 2, 2013 — Costa Mesa Community Run —
Estancia High School.
D. Free Door-to-Door Household Hazardous Waste Collection
Program for Seniors and Immobile Residents — Contact CR&R
Environmental Services at (949) 646-4617 to schedule a free
collection.
E. Sewer Lateral Assistance. Program (SLAP) — The SLAP is a
financial incentive program to encourage residents to maintain their
lateral sewer line. The program will contribute 50% of the resident's
cost up to a maximum of $1,800. For more information visit
www.crosdca.gov or call (949) 645-8400.
F. Large Item Collection Program — Residents are eligible for three (3)
complimentary pick-ups per year. There is a limit of ten items per call
or collections can be combined for a total of thirty items per calendar
year. For more information visit www.crosdca.gov or call (949) 646-
4617 to schedule an appointment.
PUBLIC COMMENTS
17. This is the time to receive any comments from members of the public.
Public comment was received from Mr. Jim Mosher regarding the District's sewer rate
study conducted by HF&H, and appropriate noticing of the Prop 218 workshop and
Liaison Committee meeting to be held at Mesa Water District.
District Engineer Hamers responded to the public comment regarding the consultant's
study and noted that water use has been down and was reflected accordingly in the
study.
18. Discuss items for next Operations Committee meeting.
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ADJOURNMENT
There being no further business to come before the CMSD Operations Committee,
Chairman Scheafer adjourned the meeting at 10:40 a.m.
Next Meeting Date: April 16, 2013
V
Mike Scheafer
Chair