02 - 2013-02-19 Minutes Special MeetingITEM NO. 2 C OSTA M ESA S ANITARY D ISTRICT M INUTES OF B OARD OF D IRECTORS S PECIAL M EETING F EBRUARY 19 , 2013 ______________________________________________________________________ C ALL TO O RDER The Board of Directors of the Costa Mesa Sanitary District met in sp ecial session on February 19 , 2013 at 11:00A.M . at 628 W. 19 th Street, Costa Mesa. R OLL C ALL D IRECTORS P RESENT : D IRECTORS A BSENT : James Ferryman, Art Perry, Mike Scheafer, Robert Ooten None S TAFF P RESENT : Scott Carroll, General Manager ; Noelani Middenway, Deputy Clerk of the District O THERS P RESENT : Jim Mosher, Resident ; Al Morelli, Resident; Geoff West, Resident; Trudy Hall, Resident , Mark Harris, Resident President Ferryman noted that the purpose of the special meeting was to discuss the s election process to fill the vacant D irector seat that is due to expire in December , 2014. He indicated that 19 applications had been received and expressed gratitude to the applicants for their commitment to the community. President Ferryman indicated tha t t he Board will select five candidates that will be interviewed at a special meeting on February 22, 2013. He noted that the appointment of the successful candidate would be contingent upon the results of a background check and with the anticipated seati ng of the new D irector at the regularly scheduled Board of Directors meeting of February 27, 2013. President Ferryman request ed that each board member provide the names of their top five candidates to the General Manager Scott Carroll who would then cou nt the number of votes each applicant receive d. President Ferryman said applicants receiving four votes will be the optimum for determining which candidates will be interviewed . In the case of a tie for the fifth and final interview slot, the B oard will vo te again for fifth interview slot . He emphasized that each board member had reviewed all application s thoroughly and has a clear understanding of the qualifications of each candidate.
C OSTA M E SA S ANITARY D ISTRICT P AGE 2 M INUTES OF THE B OARD OF D IRECTORS S PECIAL M EETING H ELD F EBRUARY 19, 2013 ________________________________________________________________ P UBLIC C OMMENT President Ferryman invited members of the public to a ddress the Board. Mr. Jim Mosher provided public comment regarding the procedure of interviewing the selected candidates to ensure compliance with the Brown Act . He suggested the option of possibly leaving the position vacant until November 2014 , and prov ided potential questions to ask the selected candidates. Ms. Trudy Hall requested confirmation of the February 22, 2013 meeting time. President Ferryman responded to Ms. Hall’s inquiry and indicated that the meeting will begin at 9:30 a.m. President Ferryman closed public comments. Director Scheafer provided a response to the public comment that was received. President Ferryman requested that the members of the Board provide the names of their selected candidates to General Manager Carroll. Dire ctor Perry noted his selection of Jeff Harlan, Dan Worthington, Arlene Schafer, Rick Kapko, and Mark Harris. Director Ooten noted his selection of Shivaji Deshmuk, Linda Dixon, Mike Harmanoz, Al Morelli, and Arlene Schafer. Director Scheafer noted his se lection of Tamara Alee, Shivaji Deshmuk, Jeff Harlan, Al Morelli, and Arlene Schafer. President Ferryman noted his selection of Dan Worthington, Shivaji Deshmuk, Linda Dixon, Al Morelli, and Arlene Schafer. General Manager C arroll noted the vote count per applicant as follows: Arlene Schafer – 4 Al Morelli – 3 Shivaji Deshmuk – 3 Dan Worthington – 2 Jeff Harlan – 2 Linda Dixon – 2 Tamara Alee – 1 Mike Harmanoz – 1 Rick Kapko – 1
C OSTA M E SA S ANITARY D ISTRICT P AGE 3 M INUTES OF THE B OARD OF D IRECTORS S PECIAL M EETING H ELD F EBRUARY 19, 2013 ________________________________________________________________ Arlene Schafer, Al Morelli, and Shivaji Deshmuk were noted as the top thr ee candidat es by number of votes received. Discussion followed to determine whether it was necessary for the Board to enter into discussion to break the tie between Dan Worthington, Jeff Harlan and Linda Dixon or to allow all three candidates to interview . It was the consensus of the Board to interview all six candidates at the February 22 nd special meeting. Discussion followed regarding the questions to be asked during the interviews, and the process in which the candidates would be interviewed. The Board determined to sequester the candidates in General Manager Carroll’s office, the n select a candidate’s name at ran dom, and then interview the candidate individually during the open meeting. It was noted that each Director will ask two questions to eac h candidate. General Manager Carroll noted that Deputy District Clerk Noelani Middenway would notify the selected candidates about the interview date and time of February 22, 2013 at 9:30 a.m. Discussion followed regarding the possibility of holding th e interviews during an evening special meeting. Ms. Trudy Hall questioned what time the meetings are normally held. President Ferryman responded that the regularly scheduled meetings at 5:30 p.m. and that Operations Committee meeting are held at 9:30 a .m . Mr. Mark Harris provided comment regarding the selection process he participated in for the City of Costa Mesa’s Parks & Recreation Committee. Mr. Jim Mosher provided comment regarding an alternative interviewing process. President Ferryman thanke d the candidates for thei r applications and expressed appreciation for their participation. Director Scheafer comment ed about the language on the agenda regarding the D irector appointment. General Manager Carroll clarified that the agenda was written i n such a way to allow for flexibility .
C OSTA M E SA S ANITARY D ISTRICT P AGE 4 M INUTES OF THE B OARD OF D IRECTORS S PECIAL M EETING H ELD F EBRUARY 19, 2013 ________________________________________________________________ A DJOURNMENT President Ferryman adjourned the meeting at 11:32AM . _________________________ _________________________ Art Perry James Ferryman Secretary President