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COSTA MESA SANITARY DISTRICT
MINUTES OF THE OPERATIONS COMMITTEE REGULAR MEETING
NOVEMBER 13, 2012
CALL TO ORDER The . Operations Committee of the Costa
Mesa Sanitary District met in regular session
on November 13, 2012 at 9:30 a.m. at 628
W. 19th Street, Costa Mesa.
ROLL CALL MEMBERS PRESENT: Jim Ferryman, Jim Fitzpatrick, Bob Ooten,
Art Perry and Mike Scheafer (Ooten, Perry
and Scheafer were present as observers and
did not participate in the discussions).
STAFF PRESENT: Scott Carroll, General Manager; Robin B.
Hamers, District Engineer; Javier Ochiqui,
Management Analyst; Noelani Middenway,
Deputy District Clerk; Isidro Gallardo,
Ordinance Enforcement Officer.
OTHERS PRESENT: Dean Ruffridge, CR&R; Mike Carey, OCC
STANDING REPORTS
01. Recycling Report— October 2012
• Update on how CMSD is meeting AB 939 goals
Javier Ochiqui, Management Analyst, provided a recycling report.
There were no questions or comments and the report was accepted.
02. Waste Diversion Report— October 2012
• Update on the amount of recycling materials diverted from the landfill
Mr. Ochiqui provided a waste diversion report.
There were no questions or comments and the report was accepted.
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03. Ordinance Enforcement Officer's October Report
• Review OEO enforcement activities for trash cans, graffiti and
scavenging
Isidro Gallardo, Ordinance Enforcement Officer, reported on scavenging activity in the
200th block of 16th Street.
Discussion followed regarding the proper terminology to use when reporting scavenging
activity to ensure that it is reflected in the scavenging report.
General Manager Carroll noted that a reporter from the Los Angeles Times who was
writing a story on scavenging went on a ride along with Mr. Gallardo and that the story
was to be released very soon.
There were no questions or comments and the report was accepted.
04. Scavenging Report— October 2012
• Review scavenging activities reported to CMPD
There were no questions or comments and the report was accepted.
05. Solid Waste Facts & Figures — October 2012
• Review and discuss facts and figures regarding solid waste in CMSD
Mr. Ochiqui provided a report on solid waste facts and figures.
Director Fitzpatrick requested that the pick-up and diversion facts and figures for
Newport Coast be identified and included in the report.
There were no questions or comments and the report was accepted.
NEW DISCUSSION ITEMS- RECYCLING
06. CMSD Commodity Revenue
• Discuss report of CMSD commodity revenues for the past five years
General Manager Scott Carroll shared with the Committee the commodity revenues
CR&R received from the District's residential curbside program from 2007 through
2012. The commodity revenues ranged from a low in 2009 of $298,566 to a high in
2011 of$2,030,002.
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Discussion followed regarding whether or not the CRT and CR&R contracts were
separate contracts.
Mr. Dean Ruffridge, CR&R, clarified that there was only one combined contract.
Director Fitzpatrick requested staff to provide documentation that links the two contracts
together.
There were no additional questions or comments and the report was accepted.
07. Recycling Revenue Analysis
• Receive and file report
General Manager Carroll reported that a survey of 22 cities in Orange County had been
conducted to determine if it was a standard practice for cities/special districts to receive
recycling revenues from their franchise haulers. He reported that none of the cities that
were surveyed receive recycling revenues from the haulers.
There were no additional questions or comments and the report was accepted.
08. Trash Cans in the Alleys — Oral Report
• Receive and file report
General Manager Carroll provided background on the need for enforcement of trash
cans left in the alleys.
Mr. Ochiqui reported on the methods by which enforcement will be handled.
Director Fitzpatrick requested staff to provide information on how many CR&R branded
green lid waste containers are currently being utilized within the CMSD service area and
how to maintain CMSD branding on the containers.
Mr. Ruffridge indicated that the green lid containers were provided on accident and
have since been collected. He addressed the issue of branding carts with the CMSD
logos and offered to discuss the option further with the Board.
There were no questions or comments and the report was accepted.
ACTION ITEMS — RECYCLING - None
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STANDING REPORTS — SEWER SYSTEM
09. Monthly Spill Statistics — No CMSD sanitary sewer overflows (SSOs) to
report
10. Sewer Facts and Figures
• Review and discuss facts and figures regarding CMSD's sewer
system
Director Fitzpatrick requested that OCSD rates be included in the report and suggested
that staff request information from OCSD on how their rates are determined.
There were no further questions or comments and the report was accepted.
NEW DISCUSSION ITEMS — SEWER SYSTEM
11. Assessing Force Mains
• Review and discuss proposed plan for assessing force mains
General Manager Carroll provided background on the assessment of force mains
utilizing the PICA technology. He recommended that the same technology be utilized to
assess the Harbor, Mendoza, Victoria and South Coast Plaza pumping stations.
District Engineer Rob Hamers expressed support of Mr. Carroll's recommendation.
There were no questions or comments and the report was accepted.
The Operations Committee recommends the Board of Directors approves the proposed
plan for assessing force mains and approves a budget adjustment of $176,185 to
perform the PICA analysis at Harbor, Mendoza, Victoria and South Coast Plaza
Pumping Stations
ACTION ITEMS—SEWER SYSTEM
12. Sewer Cleaning Program 2012-13
• Recommend approving National Plant Services (NPS) addendum to
the Board of Directors
District Engineer Hamers provided background on the sewer cleaning program. He
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indicated that General Manager Carroll negotiated with National Plant Services, Inc.
(NPS) to divide the 2012-2013 footage so the District could utilize its new sewer
cleaning truck and reduce the cost of cleaning the system. In following this plan the
District will save approximately $79,540 by cleaning half the system in 2012-2013.
Discussion followed regarding the costs involved.
There were no further questions or comments and the report was accepted.
The Operations Committee recommended the following to the Board:
1. Approve Addendum No. 2 for the fiscal year 2012-2013 with an estimated cost of
$112,460 and approve a 2-year extension to the NPS contract for fiscal years
2013-2014 and 2014-2015.
2. Authorize the General Manager to use a portion of the savings to fund the
additional consultant services to revise the District's cleaning program from its
current 3-year cleaning cycle to a more efficient 2-year cleaning cycle and to
prepare work orders for both CMSD and NPS for the cleaning work.
13. Public Hearing to Debar a Plumber from the District's Sewer Lateral
Assistance Program — Oral Report
• Consider scheduling a public hearing
General Manager Carroll provided background on the need to debar a plumber from the
District's Sewer Lateral Assistance Program (SLAP).
Discussion followed regarding methods to identify businesses that do not comply with
the SLAP program and are therefore not reimbursable.
There were no further questions or comments and the report was received.
The Operations Committee recommends to the Board that a Public Hearing be held,
that the plumber be placed on a list that do not qualify for reimbursements, that a letter
be sent to the Better Business Bureau, and that staff consult with District Counsel to
confirm the ability to do so.
CMSD PROJECTS
14. A. Project #101 West Side Pumping Station Abandonment— Status
• The District Engineer is continuing working with the topography provided
by OCSD's surveyors.
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B. Project#191 Condition Assessments of Force Mains - Status
• Emergency work on the two force mains began November 1, 2012.
C. Project #192 System Wide Sewer Reconstruction Phase 2 — Status
• The first day of work on the project was November 5, 2012.
D. Project #193 Pumping Station Seismic Study and Retrofit— Status
• The District Engineer is awaiting comments from the City of Costa Mesa.
The City of Newport Beach has approved the plans.
E. Project #196 Installation of Backup Power and Pumping Capability
Phase I - Status
• The District Engineer is working with the cities of Costa Mesa and
Newport Beach regarding above-ground emergency equipment.
F. Project#197 — System Wide Sewer Reconstruction Phase 3 - Status
• The design phase is continuing.
G. OCSD Proposed Transfer of Fairview Trunk
• The Board directed staff to proceed viewing video on the trunk and to
report back with an estimate to rehabilitate the trunk to current industry
standards.
District Engineer Hamers indicated that the cities of Costa Mesa and Newport Beach are
reviewing the request of placing backup power and pumping equipment above or below
ground.
There were no additional questions or comments and the reports were accepted.
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Upcoming CMSD Events and Activities
15. A. Saturday, November 17 from 10 a.m. to 2 p.m. — Free Household
Hazardous Waste Collection Event at Orange Coast College Parking
Lot C. For more information visit www.cmsdca.gov or call (949) 645-
8400.
B. Sunday, December 2 at 11:00 a.m. — Free Composting Workshop at
Fairview Park (next to Estancia High School). Don't forget to bring your
lawn chairs.
C. November 19 December 14 —Telephone Book Recycling Program.
Drop off your old telephone books at your local school to help raise funds
for Costa Mesa Schools. For more information visit www.cmsdca.gov or
call (949) 645-8400
D. November 23 —January 2 — Residential FOG Recycling Program at
Orange Coast College Recycling Center(Adams Ave. between Harbor
Blvd & Fairview Rd.) Bring your holiday cooking grease to OCC Recycling
Center where it is eventually collected and recycled into reusable
products. The Center is open seven days a week from 9:00 a.m. to 5:00
p.m. For more information visit www.cmsdca.gov or call (949) 645-8400.
E. December 26 — January 18 — Christmas Tree Recycling Program. Place
your Christmas tree on the ground next to trash containers on your regular
scheduled collection day. (Trash pickup will be delayed one day on
December 26, 27 & 28). Please remove all tinsels ornaments and the
stand. Trees taller than six feet must be cut in half to be eligible for this
special collection.
F. Sewer Lateral Assistance Program (SLAP) — The SLAP is a financial
incentive program to encourage residents to maintain their lateral sewer
line. The program will contribute 50% of the resident's cost up to a
maximum of$1,800. For more information visit www.cmsdca.ciov or call
(949) 645-8400.
G. Large Item Collection Program — Residents are eligible for three (3)
complimentary pick-ups per year. There is a limit of ten items per call or
collections can be combined for a total of thirty items per calendar year.
For more information visit www.cmsdca.gov or call (949) 646-4617 to
schedule an appointment.
PUBLIC COMMENTS
16. This is the time to receive any comments from members of the public—None.
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17. Discuss items for next Operations Committee meeting.
ADJOURNMENT
There being no other business to come before the CMSD Operations Committee,
Chairman Ferryman adjourned the meeting at 11:00a.m.
Next Meeting Date December 11, 2012
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