Loading...
Minutes - Operations Committee - 2012-10-16 QSP SAN1T4*j_ GOt 1pp�� o.eoo =7 a 'I cORPOR,,,ty COSTA MESA SANITARY DISTRICT MINUTES OF THE OPERATIONS COMMITTEE REGULAR MEETING OCTOBER 16, 2012 CALL TO ORDER The Operations Committee of the Costa Mesa Sanitary District met in regular session on October 16, 2012 at 9:30 a.m. at 628 W. 19th Street, Costa Mesa. ROLL CALL MEMBERS PRESENT: Jim Ferryman, Art Perry, Jim Fitzpatrick, Bob Ooten and Mike Scheafer (Fitzpatrick, Ooten and Scheafer were present as observer and did not participate in the discussions). STAFF PRESENT: Scott Carroll, General Manager; Robin B. Hamers, District Engineer; Javier Ochiqui, Management Analyst; Noelani Middenway, Deputy District Clerk OTHERS PRESENT: Dean Ruffridge, CR&R; Lawrence Jones, CR&R, Doug Wooley, Orange County Goodwill STANDING REPORTS 01. Recycling Report— September 2012 • Update on how CMSD is meeting AB 939 goals Javier Ochiqui, Management Analyst, provided a recycling report. The Committee requested that staff identify the cost of recycling at a 75 percent diversion rate. There were no questions or comments and the report was accepted. COSTA MESA SANITARY DISTRICT PAGE 2 MINUTES OF THE OPERATIONS COMMITTEE REGULAR MEETING HELD OCTOBER 16, 2012 02. Waste Diversion Report— September 2012 • Update on the amount of recycling materials diverted from the landfill Mr. Ochiqui provided a waste diversion report. There were no questions or comments and the report was accepted. 03. Ordinance Enforcement Officer's September Report • Review OEO enforcement activities for trash cans, graffiti and scavenging Mr. Ochiqui provided an Ordinance Enforcement Officer's report and informed the Committee that there were no calls to the District reporting scavenging activity. There were no questions or comments and the report was accepted. 04. Scavenging Report— September 2012 • Review scavenging activities reported to CMPD General Manger Carroll reported that he held a hearing for an individual who was cited for scavenging. He indicated that the case was dismissed as the items that were recovered in the individual's vehicle were non-recyclable items. He noted that the Ordinance Enforcement Officer has cited a total of seven scavengers. There were no questions or comments and the report was accepted. 05. Solid Waste Facts & Figures • Review and discuss facts and figures regarding solid waste in CMSD Mr. Ochiqui provided a report on solid waste facts and figures. There were no questions or comments and the report was accepted. 06. 2012 Events Calendar Mr. Ochiqui announced the telephone book recycling program scheduled to run from November 19 to December 14. Chairman Ferryman questioned if there were any changes to be made to the program. Discussion followed regarding Mr. Ochiqui's communication with thirty-one different schools within the district and meetings with the school administration. Mr. Ochiqui indicated that a bottles and cans recycling program, in addition to the telephone recycling program, has been offered as an option to increase the schools COSTA MESA SANITARY DISTRICT PAGE 3 MINUTES OF THE OPERATIONS COMMITTEE REGULAR MEETING HELD OCTOBER 16, 2012 revenues. He also indicated that CR&R had compiled a list of all schools in Costa Mesa that currently have a recycling program in place. There were no questions or comments and the report was accepted. NEW DISCUSSION ITEMS- RECYCLING 07. CMSD Commodity Revenue — Oral Report • Discuss the commodity markets and how it is impacting the recycling revenue stream General Manager Carroll introduced the item and provided a brief history on the recycling revenues report of 2010-2011. He indicated that there was a significant revenue increase between 2010 and 2011 and requested that CR&R provide a report on what generated the increase. Dean Ruffridge, CR&R, stated that the market has been highly volatile and noted a ten- fold increase in the value of recyclables between years 2010 and 2011. He indicated that the increase is market driven, ninety percent being based on the foreign market, and that revenues were also impacted by cut backs on alternative daily cover (ADC), and an increase in composting. Chairman Ferryman requested that staff and CR&R provide a five year report to show the vacillation of the different markets and the market in general. There were no additional questions or comments and the report was accepted. 08. OC Goodwill — Staff Report • Receive and discuss donation report Mr. Ochiqui introduced the item and provided details of the partnership between the District and OC Goodwill and the efforts to divert items from entering the landfill. Staff recommended that the Operations Committee recommend to the Board of Directors to continue to support OC Goodwill in an effort to reduce and reuse items, continue to measure donations in terms of tons collected versus number of items collected, and to direct staff to partner with OC Goodwill to hold a community event to collect items. Mr. Doug Willie, OC Goodwill, provided information on the procedure by which items are collected and resold before it becomes refuse. COSTA MESA SANITARY DISTRICT PAGE 4 MINUTES OF THE OPERATIONS COMMITTEE REGULAR MEETING HELD OCTOBER 16, 2012 Discussion followed regarding opportunities to partner with OC Goodwill to assist in landfill diversion including, but not limited to, the placement of donation trailers in various areas throughout the city, donation opportunities through local schools, the addition of attended donation centers, and community youth donation drives. There were no additional questions or comments and the report was accepted. The Operations Committee recommended to the Board of Directors to continue to support OC Goodwill in an effort to reduce and reuse items, continue to measure donations in terms of tons collected versus number of items collected, and to direct staff to partner with OC Goodwill to hold a community event to collect items. 09. Telephone Book Recycling Program — Oral Report • Receive update on discussion with schools and consider expanding the program to include plastic bottles and cans. Details concerning this item were discussed under item number 6. There were no questions or comments and the report was accepted. 10. Home Trash Audit— Staff Report • Discuss the possibility of establishing a new home trash audit program for CMSD residents. Mr. Ochiqui provided details on the home trash audit program geared to educate • residents on how to reduce household waste. Staff recommended implementing and assisting in a new home trash audit program. General Manager Carroll indicated that a primary focus would be on the residences that have more than two containers. There were no questions or comments and the report was accepted. The Operations Committee recommended to the Board of Directors to implement and assist in a new trash home audit program. COSTA MESA SANITARY DISTRICT PAGE 5 MINUTES OF THE OPERATIONS COMMITTEE REGULAR MEETING HELD OCTOBER 16, 2012 11. Article of Interest • Waste & Recycling News: WM CEO says recycling will become easier as technology advances. • Los Angeles Times: Rampant recycling fraud is draining California cash. General Manager Carroll reported on articles by Waste Management and the Los Angeles Times discussing new technology, the potential of conversion to a single stream method, and recycling revenues. Discussion followed regarding single stream recycling, single stream waste, and technology and methods utilized by other waste management companies. There were no questions or comments and the report was accepted. ACTION ITEMS — RECYCLING 12. Multi-Family Study • Receive study report and give staff direction Mr. Carroll provided a report regarding the District's policy for collecting refuse and recycling materials from multi-family dwellings. He discussed the ability of facilities, which are serviced by the District, with five or more units or four or less units to utilize the bin service. There were no questions or comments and the report was received and filed. 13. CMSD Branding — Staff Report • Receive and discuss branding report General Manager Carroll presented a rendering of the suggested signage to be placed on the CR&R hauler trucks and noted the quarterly messages to be included. He indicated that the Branding Committee is recommending to the Operations Committee to recommend to the Board of Directors, the rendering as presented as well as the appropriation of$15,000.00 from the Solid Waste Fund balance to hire a branding consultant. Discussion followed regarding the rendering and the appropriation of the $15,000.00. There were no additional questions or comments and the report was accepted. The Operations Committee recommends that this item be brought before the Board of Directors for further discussion and approval. COSTA MESA SANITARY DISTRICT PAGE 6 MINUTES OF THE OPERATIONS COMMITTEE REGULAR MEETING HELD OCTOBER 16, 2012 STANDING REPORTS — SEWER SYSTEM 14. Monthly Spill Statistics — No CMSD sanitary sewer overflows (SSOs) to report. General Manager Carroll reported that there have been two SSOs this calendar year. There were no additional questions or comments and the report was accepted. NEW DISCUSSION ITEMS — SEWER SYSTEM 15. CIP Elements of the Asset Management Program • A summary on how staff distinguishes the difference between maintenance and capital improvement projects and how CIP projects are funded by the District's Asset Management Program General Manager Carroll provided information on how staff distinguishes the difference between maintenance, capital outlay, asset replacement and capital improvement projects and described how each program is funded. District Engineer Hamers commented that it would be prudent of the Board to review the asset management model and the assumptions. Discussion followed regarding managing the asset management model and its funds. There were no questions or comments and the report was accepted. ACTION ITEMS—SEWER SYSTEM 16. None CMSD PROJECTS 17. A. Project #101 West Side Pumping Station Abandonment— Status • The District Engineer is working with the new topography to prepare base plans for the preliminary engineering. B. Project #191 Condition Assessments of Force Mains - Status • On September 20, 2012, the Board approved appropriating $700,000.00 from the Asset Management Fund to perform emergency repairs on the Santa Ana and 23rd Street force mains. COSTA MESA SANITARY DISTRICT PAGE 7 MINUTES OF THE OPERATIONS COMMITTEE REGULAR MEETING HELD OCTOBER 16, 2012 C. Project#192 System Wide Sewer Reconstruction Phase 2 — Status • The preconstruction meeting was held on 10/01/2012 and the contractor is preparing the construction schedule. D. Project #193 Pumping Station Seismic Study and Retrofit— Status • The plans were submitted to the cities of Costa Mesa and Newport Beach on 8/30/12 for 1st plan check. Staff is awaiting comments from the City of Costa Mesa while the City of Newport Beach has approved the plans as submitted. E. Project #196 Installation of Backup Power and Pumping Capability Phase I - Status • The plans were submitted to the cities of Costa Mesa and Newport Beach for 1st plan check. Both cities have requested a meeting or additional information prior to providing formal comments on the proposed equipment to be placed in the public right-of-way. District Engineer Hamers indicated that the cities of Costa Mesa and Newport Beach are reviewing the request of placing backup power and pumping equipment above or below ground. F. Project#197 — System Wide Sewer Reconstruction Phase 3 — Status • The design phase is underway. G. OCSD Proposed Transfer of Fairview Trunk • The Board directed staff to proceed with viewing video of the trunk and to report back with an estimate to rehabilitate the trunk to current industry standards. District Engineer Hamers noted that the contracts for the emergency work at Santa Ana and 23rd Street force mains were ready for execution. COSTA MESA SANITARY DISTRICT PAGE 8 MINUTES OF THE OPERATIONS COMMITTEE REGULAR MEETING HELD OCTOBER 16, 2012 There were no additional questions or comments and the reports were accepted. OTHER MATTERS 18. MWDOC Hybrid Committee General Manager Carroll presented details of the research conducted on how the MWDOC Hybrid Committee meetings are ran. He requested direction from the Committee as to whether or not it should be recommended to the Board that the Operations Committee meetings be published as a Special Meeting where all five Board members would be able to participate in the discussions yet allow only the two Committee members to take action in making recommendations to the Board. Vice Chair Perry opposed the idea of following the MWDOC meeting model and expressed interest in remaining status quo. There were no additional questions or comments and the reports were accepted. The Operations Committee recommended that this item be brought to the full Board for discussion. PUBLIC COMMENTS 19. This is the time to receive any comments from members of the public — None 20. Discuss items for next Operations Committee meeting - None ADJOURNMENT There being no other business to come before the CMSD Operations Committee, Chairman Ferryman adjourned the meeting at 10:41a.m. Next Meeting Date — November 13, 2012 7119Mplid#fr Chair