Minutes - Board - 1972-02-02MINUTES OF THE REGULAR MEETI14G
BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT
HELD AT 77 FAIR DRIVE
February 2, 1972
PRESENT: Directors - Rima, Glockner, Briggs and Porter
ABSENT: Directors - Warren
Officials Present: Manager Eldridge, Director of Finance Oman,
Attorney June, Engineer Stevens and Assistant
Secretary Angel.
The meeting was called to order at 7:30 p.m. by President Porter.
Minutes of Upon motion by Director Rima, seconded by Director Glockner and
January 5, 1972 unanimously carried, the minutes of January 5, 1972, were approved
as posted and distributed.
Orco Disposal Manager Eldridge submitted a letter from Mr. John Lindley, owner of
Service Revised Orco Disposal Service, Inc. asking for the following changes in
Contract his Contract:
(1) Page 2, under General Provisions -- Deletion of that portion
stipulating that contractor shall provide and be
responsible for the legal dumping place or places.
(2) Page 9, under Bonds -- Request that a provision be made
for a fair rental price in the event the District takes
over equipment of contractor - -due to default.
(3) A provision for the District to furnish the Contractor
with addresses of parcels that cancel their contract for
private service.
The Board indicated their approval of items one and two. After
discussion of item three, the Board asked Manager Eldridge to
check into the cost of securing an address list of Assessors' Parcel
Nos. from the title company.
Lockwood Manager Eldridge reported that the staff is still checking into
Recommendation Mr. Lockwood's proposal for collecting assessments mid -year. He
indicated, however, that regardless of staff's final recommendation,
nothing could be done officially until the next Assessment District
hearing. He also mentioned that it was suggested that the District
secure the confidential customer lists from contractors operating
in the District. Manager Eldridge further stated that there could
be ramifications of this that needed to be studied.
Change Order Manager Eldridge reported that he had expressed to Motorola Communications
3- -Sewer and Electronics, Inc. the feelings of the Board concerning the request
arm System for an additional payment of $600 as outlined in Change Order No. 3.
After further discussion, Director Briggs made a motion, seconded by
Director Glockner, and unanimously carried, that Change Order No. 3 be denied.
Trash and Director Rima made
Garbage assessment refunds
*Assessment
Refunds (42) Svenn A.
Henrichs
Tenants
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a motion that the following trash and garbage
be approved:
& Sally S.
en, Joint
and
Engineer's Engineer Stevens submitted his proposal for furnishing the engineering
Proposal for work and services for the construction of a sewer in 17th Street,
the Construc- 18th Street and Placentia Avenue as follows:
tion of a
Sewer in 17th (1) Hold conferences with representatives of the District,
Street, 18th or its agent, property owners or lessees involved,
Street and interested cities and other public agencies and
Placentia others, to review and discuss all aspects of the
Avenue project.
(L) Make arrangements for and coordination of surveys,
legal descriptions and soils investigations.
(3) Prepare preliminary engineering studies and design for
review and approval.
(4) Prepare engineering data for regulatory permit
�. application that may be required by the city and /or
state.
Great Western Savings & AP 116 - 171 -33
Loan Association (Staff Clerical Error) $ 693.00
(48) Richard A. Sewell AP 118 - 062 -25 $126.50
434 -A East 17th St. 118 - 021 -03 23.00
Costa Mesa, CA 92627 119 - 011 -20 241.50
119 - 011 -37 23.00 $ 414.00
(Staff Clerical rror
This motion was seconded by Director Briggs and carried by the
following roll call vote:
AYES: Directors - Briggs, Glockner, Rima and Porter
NOES: Directors - None
ABSENT: Directors - Warren
Financial
Upon motion by Director Briggs, seconded by Director Rima, and
Report
unanimously carried, the Financial Report for the month of
January, 1972, was approved as submitted.
• Reimbursement
Manager Eldridge informed the Board that due to the fifteen cent
Due City of
increase in the Orco Disposal Service Contract, the District now
Costa Mesa
owes the City of Costa Mesa $13,535.71. The City Contract had made
provisions for only a five cent increase. This amount represents
ten cents per unit per month since the increase went into effect.
The Board requested a more detailed report on this matter and formal
request from the City.
Engineer's Engineer Stevens submitted his proposal for furnishing the engineering
Proposal for work and services for the construction of a sewer in 17th Street,
the Construc- 18th Street and Placentia Avenue as follows:
tion of a
Sewer in 17th (1) Hold conferences with representatives of the District,
Street, 18th or its agent, property owners or lessees involved,
Street and interested cities and other public agencies and
Placentia others, to review and discuss all aspects of the
Avenue project.
(L) Make arrangements for and coordination of surveys,
legal descriptions and soils investigations.
(3) Prepare preliminary engineering studies and design for
review and approval.
(4) Prepare engineering data for regulatory permit
�. application that may be required by the city and /or
state.
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(5) Prepare plans and specifications.
is (6) Prepare estimates of quantities and costs.
(7) Deliver copies of the plans and specifications for the
District's use in distribution to prospective
bidders, etc.
(8) Assist the District or its agent in securing bids,
tabulation and analysis of bid results, and in letting
of contract.
(9) Check shop and work drawings as may be submitted by
the contractor.
(10) Furnish consultation and advice to the District or its
agent during construction.
(11) Review laboratory reports on material tests and
inspections and correlate such reports with the intention
of the plans and specifications.
(12) Furnish periodic observations of construction work in
progress and provide appropriate reports to the District
or its agent.
• (13) Furnish a final
project with a
agent.
inspection and report of the complete
representative of the District or its
(14) Prepare and record drawings "as completed" when the
construction work has been completed and accepted by the
District or its agent. This shall mean the original
tracings of the plans will be modified, if necessary,
because of deviations from the original work.
The above work would be performed for $5,020. Additional engineering
services would be performed at the following per diem rates:
Classification
Engineering
Drafting
Inspection
3 man field crew
2 man field crew
Clerical
Rate Der hour
$.
20.00
per
hr.
16.50
per
hr.
52.00
per
hr.
42.00
per
hr.
12.00
per
hr.
After discussion, Director Briggs made a motion, seconded by Director
Rima, that Engineer Stevens' proposal be approved. This motion
carried by the following roll call vote:
AYES: Directors - Rima, Glockner, Briggs and Porter
NOES: Directors - None
ABSENT: Directors - Warren
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Authorization Engineer Stevens submitted the Plans and Specifications for the
to Advertise construction of a sewer line in 17th Street, 18th Street and
for Bids- -17th Placentia Avenue. After discussion, Director Briggs made a motion,
Street, 18th seconded by Director Glockner, and unanimously carried, that the
Street and Plans and Specifications for the above project be approved and
Placentia authorized advertising for bids, to be received February 28, 1972,
Avenue Sewer at 11:00 a.m.
Project
Director of Director Briggs made a motion authorizing the President and Secretary
Finance Report to sign Report No. 71 -9 instructing the County Auditor to draw a
No. 71 -9 warrant from the General Fund in the amount of $45,564.58.
This motion was seconded by Director Glockner and carried by the
following roll call vote:
AYES: Directors - Rima, Glockner, Briggs and Porter
NOES: Directors - None
ABSENT: Directors - Warren
Adjournment Upon motion by Director Rima, seconded by Director Briggs, and
unanimously carried, the meeting adjourned at 9 :10 p.m.
President Secretary
•