Minutes - Board - 1971-05-05. MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT
HELD AT 77 FAIR DRIVE
May 5, 1971
ROLL CALL PRESENT: Directors - Rima, Briggs and Porter
ABSENT: Directors - Glockner and Warren
Officials Present: Manager Madsen, Director of Finance Oman,
Attorney June, Engineer Stevens, and
Assistant Secretary Angel.
The meeting was called to order at 7:30 p.m. by President Porter.
Board Adjourned Upon motion by Director Rima, seconded by Director Briggs,
to Executive and unanimously carried, the meeting adjourned into executive
Session session at 7 :30 p.m.
The meeting reconvened into regular session at 7:55 p.m.
Minutes of Upon motion by Director Briggs, seconded.by Director Porter,
April 7, 1971 and unanimously carried, the minutes of April 7, 1971, were.
• approved as posted and distributed.
Amendments to Orco Attorney June informed the Board that he had written a letter
Disposal Service, to Mr. John Lindley suggesting that he contact Finance Director
Inc. Contract Oman regarding the amendments to his Contract. Mr. Lindley has
not responded to this communication; therefore, President Porter
asked Manager Madsen to contact Mr. Lindley and invite him to
appear before the Board at the June meeting.
Radio Alarm Mr. Orville Amburgey, Director of Communications, was present
System to discuss the radio alarm system. Director Briggs reported
that he had seen the demonstration and was favorably impressed
with the system. After discussion, Director Rima made a
motion, seconded by Director Briggs, and unanimously carried, that
Mr. Amburgey request Motorola to submit a detailed and formal
proposal to the Board, including cost of equipment and maintenance
cost, at the next regular meeting in June.
Newport -Mesa Attorney June presented an Agreement between the Newport -Mesa
Unified School Unified School District and the Costa Mesa Sanitary District
District for certain sanitary sewer lines on Baker Street between Century
and Milbro Streets, in connection with the construction of the
school district's bus transportation facility. After discussion,
Director Rima made a motion, seconded by Director Briggs, that
the above reimbursement agreement -be approved.
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This motion carried by the following roll call vote:
AYES: Directors - Rima, Briggs and Porter
NOES: Directors - None
ABSENT: Directors - Warren and Glockner
Overtime and Manager Madsen reported to the Board that he had checked the
Standby Time for possibility of changing the Street Department personnel's
Street Department working schedule to eliminate some of the overtime, but had
found that it.would be a direct conflict with the Personnel
Ordinance adopted by the City Council. Manager Madsen stated
he would continue this study and report back at the next
regular meeting.
Policy Regarding
At this time there was further discussion regarding the
Purchase of
District's policy for purchasing of equipment. It was the
Equipment by
feeling of the Board that the District should not purchase
District
equipment, but that this be a part of the City contract. After
discussion regarding the purchase of the 3/4 ton pick up truck,
Director Rima made a motion, seconded by Director Briggs, and
unanimously carried, that the 3/4 ton pick up truck be included
in the 1971 -72 City contract.
Annexation No. 136
Attorney June presented Resolution making application to the Local
• Resolution
Agency Formation Commission for Annexation No. 136 to the
No. 71 -239
Costa Mesa Sanitary District. He informed the Board that the
annexation fee had been received along with the letter of request.
Director Briggs made a motion that Resolution No. 71 -239 being,
"A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA
SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, MAKING APPLICATION
TO THE LOCAL AGENCY. FORMATION COMMISSION OF ORANGE.COUNTY,
CALIFORNIA, FOR THE ANNEXATION OF TERRITORY TO THE DISTRICT,"
be adopted.
This motion was seconded by Director Rima, and carried by the
following roll call vote:
AYES: Directors - Briggs, Rima and Porter
NOES: Directors - None
ABSENT: Directors - Warren and Glockner
Quitclaim Engineer Stevens informed the Board that he had received a
Tract 6758 request from the Engineer of Tract No. 6758 requesting the
Costa Mesa Sanitary District to quit claim a sewer easement
deed previously accepted by the Board. This Deed was accepted
in connection with Tract No. 6757. The sewer facilities
dedicated to the District are now outside the limits of Tract
No. 6757. It is requested that this 20 -foot easement be quit
• claimed in favor of a new 13 -foot easement.
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• Director Briggs made a motion, seconded by Director Rima, .
that the above request be approved and the Quit Claim Deed be
filed simultaneously with Tract Map for Tract 6758. This
motion was carried by the following roll call vote:
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AYES: Directors - Rima, Briggs and Porter
NOES: Directors - None
ABSENT: Directors - Glockner and Warren
Request.from Engineer Stevens informed the Board that he had received a
Newport Beach to request from the City of Newport Beach to connect to the
Connect to District's District's lines at Santa Isabel and Tustin Avenue, and asked
Lines at Santa that the District enter into a service contract at the same
Isabel and Tustin rate as the existing contracts now in effect ($6.00 per lot,
Avenue per year). After discussion, the Board concluded that it was
not feasible to enter into a Contract at this rate. Finance
Director Oman informed the Board that he had previously
calculated the cost should be about $120.00 per lot, per year
based upon the cost of replacing the system at the end of its
useful life.
The Board asked Attorney June to meet with Finance Director
Oman and Manager Madsen, and that a letter be written to the
City of Newport Beach outlining,to them how we arrived at the
figure of $120.00 per year, per lot. President Porter asked
that the letter be mailed over Mr. June's signature.
Proposal for Engineer Stevens presented his proposal to the Board for
Engineering Work for furnishing the engineering work and services for the construction
Construction of a Sewer of a sewer in Palisades Road between Santa Ana Avenue and Cypress
in Palisades Road Street, and requested permission from the Board,to proceed with
Between Santa Ana the preparation of Plans and Specifications for this project.
Avenue and Cypress.
Street After discussion, Director Rima made a motion, seconded by
Director Briggs, and unanimously carried, that Engineer
Stevens be authorized to prepare the Plans and Specifications
for the construction of a sewer in Palisades Road between
Santa Ana Avenue and Cypress Street, to be submitted to the
Board within 90 days.
Proposal for Engineer Stevens presented his proposal to the Board for
Engineering Work for furnishing the engineering work and services for the construction
Construction of a of a sewer in Harbor Boulevard between Fair Drive and Merrimac
Sewer in Harbor Way.
Boulevard Between
Fair Drive and After discussion, Director Briggs made a motion, seconded by
Merrimac Way Director Rima, and unanimously carried, that Engineer Stevens
be authorized to prepare the Plans and Specifications for the
construction of a sewer in Harbor Boulevard between Fair
Drive and Merrimac Way.
&ristol Street
Sewer Line Under
Newport Freeway
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Engineer Stevens informed the Board that since January, when the
Board approved Plans and Specifications for the Bristol Street
Sewer Line under the Newport Freeway, the Division of Highways
has enlarged the storm drain construction along the route. In
order to avoid underground conflicts and obtain a State Highway
Encroachment Permit, it has been necessary to redesign our
sewer at an additional cost of $1,807.00. Engineer Stevens
requested the Board to amend the proposal and authorize this
additional expenditure.
After discussion, Director Briggs made a motion that the
proposal be amended as outlined above, the additional
expenditure of $1,807.00 be approved, and the notice
inviting bids be published, bids to be received May 24, 1971.
This motion was seconded by Director Rima and carried by the
following roll call vote:
AYES: Directors,- Rims, Briggs and Porter
NOES: Directors - None
ABSENT: Directors - Warren and.Glockner
Unlimited Services Manager Madsen presented a proposal from Unlimited Services
of America Proposal of America, which was referred to the.Board by the City of
Regarding Trash Costa Mesa. This firm wishes to place 15 trash receptacles
Receptacles in downtown Costa Mesa; however, this proposal does not
• include trash pickup services. After discussion, Director
Briggs made a motion, seconded by Director Rims, and unanimously
carried, that this proposal be rejected since the City has an
existing Agreement that requires the party to pick up the trash.
House Count A communication was read by Mr. Madsen requesting an addition
of 18 units to the House Count. It was moved by Director
Briggs, seconded by Director Rima, and unanimously carried,
that 18 units be added to the House Count, making a total of
26,567 as of May 1, 1971.
Financial Upon motion by Director Briggs, seconded by Director Rims,
Report and unanimously carried, the Financial Report for the month
of April, 1971, was approved as submitted.
Refund Request Finance Director Oman informed the Board that he had received
from Bruce J. Smith a request for a refund in the amount of $21:00 from Mr. Bruce J.
No. 37 Smith for trash and garbage assessment. Mr. Oman said he
felt the refund should be made as the lot is vacant. Director
Briggs made a motion, seconded by Director Rims, that the
refund request of $21.00 be approved.
This motion carried by the following roll call vote:
AYES: Directors - Briggs, Rima and Porter
• NOES: Directors - None
ABSENT: Directors - Warren and Glockner
• Preliminary
Budget -- Fiscal
Year 1971 -1972
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Finance Director Oman presented the Preliminary Sanitary
District Budget for the fiscal year 1971 -1972 for study.
Special Assessment Finance Director Oman submitted the estimated special assessment
Rate Calculation rate calculation in the amount of $20.83 for the 1971 -1972
Fiscal Year. President Porter asked that this be deferred to
the next meeting.
Statement of At this time the Board discussed the Statement of Projected
Projected Operating Operating Expenses (1971 -1972) previously submitted to the
Expenses Board. Since Directors Warren and Glockner were not present,
President Porter asked that action on this item be deferred
to the next meeting.
Director of Finance Director Briggs made a motion authorizing the President and
Report No. 70 -12 Secretary to sign Report No. 70 -12 instructing the County
Auditor to draw a warrant from the General Running Expense
Fund in the amount of $43,351.60.
This motion was seconded by Director Rima and carried by
the following roll call vote:
AYES: Directors - Rima, Briggs and Porter
NOES: Directors - None
ABSENT: Directors - Warren and Glockner
Director Finance Director Briggs made a motion authorizing the President and
Report No. 70 -13 Secretary to sign Report No. 70 -13 instructing the County
Auditor to draw a warrant from the Facilities Revolving Fund
in the amount of $2,317.50.
This motion was seconded by Director Rims and carried by
the following roll call vote:
AYES: Directors - Rima, Briggs and Porter
NOES: Directors - None
ABSENT. Directors - Warren and Glockner
Adjournment Upon motion by Director Rima, seconded by Director Briggs and
unanimously carried, the meeting adjourned at 10:50 p.m. to
Thursday, May 13, 197 at 7:30 p.m. in the Conference Room,
77 F' D'
air rive, Cost a.
President Secretary