Contract - CR&R - 2012-08-21AGREEMENT FOR CONTRACTOR SERVICES
This Agreement ( "AGREEMENT ") is made and effective as of August 21, 2012,
between the Costa Mesa Sanitary District, a sanitary district ( "DISTRICT "), and CR &R,
Incorporated, a California Corporation ( "CONTRACTOR "). In consideration of the
mutual covenants and conditions set forth herein, the parties agree as follows:
Recitals
WHEREAS, the DISTRICT has determined that it is advantageous and in the
best interest of the DISTRICT to provide Door -To -Door Household Hazardous Waste
(HHW) services; and
WHEREAS, CONTRACTOR is a California Corporation and DISTRICT desires
to utilize the services of CONTRACTOR to provide Door -To -Door Household
Hazardous Waste (HHW) services to the immobile, seniors and disabled residents living
within the Costa Mesa Sanitary District (CMSD) service areas; and
WHEREAS, DISTRICT also desires CONTRACTOR pick -up fluorescent light
tubes and household batteries from the Orange Coast College (OCC) facility on an on-
call basis (typically every 4 to 6 weeks); and
WHEREAS, the Board of Directors finds that approval of this AGREEMENT is in
the best interests of the DISTRICT.
NOW, THEREFORE, the parties hereto agree as follows:
1. TERM
The term of this AGREEMENT shall be for a period of three years from August
21, 2012 to June 30, 2015 with two one -year extensions at the DISTRICT'S option.
Option year one, if exercised, shall be effective from July 1, 2015 to June 30, 2016.
Option year two, if exercised, shall be effective from July 1, 2016 to June 30, 2017,
2. SERVICES
CONTRACTOR shall perform the tasks described and set forth in Exhibit A, the
CR &R, Inc. Door -To -Door Household Hazardous. Waste (HHW) services, attached
hereto and incorporated herein as though set forth in full. CONTRACTOR shall
complete the tasks according to the schedule of performance which is also set forth in
Exhibit A. This is a Door -to -Door program which schedules a collection date
periodically as the need demands. From one or more days per month, HHW waste is
collected from a residence.
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In addition to the tasks described in Exhibit A, CONTRACTOR shall also pick -up
fluorescent light tubes and household batteries from the OCC facility on anon -call basis
(typically every 4 to 6 weeks) and bill DISTRICT for disposal costs. The total cumulative
amounts billed to DISTRICT for.pick -up and disposal of fluorescent light tubes and
household batteries from the OCC facility shall not exceed $21,000 in any one calendar
year.
3. PERFORMANCE
CONTRACTOR shall, at all times, faithfully, competently, and to the best of
his /her /its ability, experience, and talent perform all tasks described herein.
CONTRACTOR shall employ, at a minimum, generally accepted standards and
practices utilized by persons engaged in providing similar services as are required of
CONTRACTOR hereunder in meeting its obligations under this AGREEMENT.
4. DISTRICT MANAGEMENT
The General Manager shall represent DISTRICT in all matters pertaining to the
administration of this AGREEMENT, including review and approval of all products
submitted by CONTRACTOR. Notwithstanding the foregoing, the General Manager's
authority to enlarge the tasks to be performed or change CONTRACTOR's
compensation is subject to Section 5 hereof.
5. PAYMENT
(a) DISTRICT agrees to pay CONTRACTOR, in accordance with Exhibit A,
attached hereto and incorporated herein by reference OR upon completion of the task.
This amount shall not exceed Ninety Eight Thousand Dollars ($98,000.00) for the total
term of this AGREEMENT unless additional payment is approved as provided in this
AGREEMENT. Said sum includes travel and other costs.
(b) CONTRACTOR shall not be compensated for any services rendered in
connection with its performance of this AGREEMENT that are in addition to those set
forth herein, unless such additional services are requested in a written change order
and are approved in advance and in writing by DISTRICT. The written change order
requirement cannot be waived. The General Manager may approve change orders for
additional work not to exceed the cumulative value of ten percent (10 %) of the total
contract sum. Any additional work in excess of this cumulative amount shall be
approved by the Board of Directors.
(c) CONTRACTOR will submit monthly invoices ($98.00 per collection) upon
task completion unless otherwise agreed. Payment shall be made within thirty (30)
days of receipt of each invoice as to all non - disputed fees. If DISTRICT disputes any of
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CONTRACTOR's fees, DISTRICT shall give written notice to CONTRACTOR within
thirty (30) days of receipt of an invoice of any disputed fees contained in the invoice.
6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE
(a) The DISTRICT may, at any time, for any reason, with or without cause,
suspend or terminate this AGREEMENT, or any portion hereof, by serving upon the
CONTRACTOR a written 30-day notice. Upon receipt of said notice, the
CONTRACTOR shall immediately cease all work under this AGREEMENT, unless the
notice provides otherwise. If the DISTRICT suspends or terminates a portion of this
AGREEMENT, such suspension or termination shall not make void or invalidate the
remainder of this AGREEMENT.
(b) In the event this AGREEMENT is terminated pursuant to this Section, the
DISTRICT shall pay to CONTRACTOR the actual value of the work performed up to the
time of termination, provided that the work performed is of value to the DISTRICT.
CONTRACTOR shall immediately turn over all work - product to DISTRICT in a readily
usable form. Upon termination of the AGREEMENT pursuant to this Section, the
CONTRACTOR will submit an invoice to the DISTRICT pursuant to Section 5.
7. DEFAULT OF CONTRACTOR
(a) The CONTRACTOR's failure to comply .with the provisions of this
AGREEMENT shall constitute a default. In the event that CONTRACTOR is in default
for cause under the terms of this AGREEMENT, DISTRICT shall have no obligation or
duty to continue compensating CONTRACTOR for any work performed after the date of
default and can terminate this AGREEMENT immediately by written notice, to the
CONTRACTOR. If such failure by the CONTRACTOR to make progress in the
performance of work hereunder arises out of causes beyond the CONTRACTOR's
control, and without fault of negligence of the CONTRACTOR, it shall not be considered
a default.
(b) As an alternative to the procedure for immediate termination for default set
forth in subparagraph (a), if the District Manager or his /her delegate determines that the
CONTRACTOR is in default in the performance of any of the terms or conditions of this
AGREEMENT, he /she may in his /her discretion cause to be served upon the
CONTRACTOR a written notice of the default and demand to cure. The
CONTRACTOR shall have ten (10) days after service upon it of said notice to cure the
default by rendering a satisfactory performance. In the event that the CONTRACTOR
fails to cure its default within such period of time, the DISTRICT shall have the right,
notwithstanding any other provision of this AGREEMENT, to terminate this
AGREEMENT without further notice and without prejudice to any other remedy to which
it may be entitled at law, in equity or under this AGREEMENT.
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8. OWNERSHIP OF DOCUMENTS
(a) CONTRACTOR shall maintain complete and accurate records with
respect to the professional services required by this AGREEMENT and will produce the
work product specified in Exhibit A and other such information required by DISTRICT
that relate to the performance of services under this AGREEMENT. CONTRACTOR
shall maintain adequate records of services provided in sufficient detail to permit an
evaluation of services. All such records shall be maintained in accordance with
generally accepted accounting principles and shall be clearly identified and readily
accessible. CONTRACTOR shall provide free access to the representatives of
DISTRICT or its designees at reasonable times to such books and records; shall give
DISTRICT the -right to examine and audit said books and records; shall permit
DISTRICT to make transcripts therefrom as necessary; and shall allow inspection of all
work, data, documents, proceedings, and activities related to this AGREEMENT. Such
records, together with supporting documents, shall be maintained for a period of three
(3) years after receipt of final payment.
(b) Upon completion, termination, or suspension of this AGREEMENT, all
work product reduced to any medium and other documents prepared in the course of
providing the services to be performed pursuant to this AGREEMENT shall become the
sole property of the DISTRICT and may be used, reused, or otherwise disposed of by
the DISTRICT without the permission of the CONTRACTOR. With respect to computer
files, CONTRACTOR shall make available to the DISTRICT, at the CONTRACTOR's
office and upon reasonable written request by the DISTRICT, the necessary computer
software and hardware for purposes of accessing, compiling, transferring, and printing
computer files. Said software and hardware shall be made available to DISTRICT at
CONTRACTOR's cost.
9. INDEMNIFICATION
(a) Indemnification for Professional Liability. When the law establishes a
professional standard of care for CONTRACTOR's services, to the fullest extent
permitted by law, CONTRACTOR shall indemnify, protect, defend, and hold harmless
DISTRICT and any and all of its officials, employees, and agents from and against any
and all losses, liabilities, damages, costs, and expenses, including attorney's fees and
costs to the extent the same arise out of, pertain to, or relate to the negligence,
recklessness, or willful misconduct of CONTRACTOR, its officers, agents, employees,
or subconsultants (or any entity or individual that CONTRACTOR shall bear the legal
liability thereof) in the performance of professional services under this AGREEMENT.
(b) Indemnification for Other than Professional Liability. Other than in the
performance of professional services and to the fullest extent permitted by law,
CONTRACTOR shall. indemnify, defend, and hold harmless DISTRICT and any and all
of its employees, officials, and agents from and against any liability (including liability for
claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory
proceedings, losses, expenses, or costs of any kind, whether actual, alleged, or
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threatened, including attorney's fees and costs, court costs, interest, defense costs, and
expert witness fees), where the same arise out of, pertain to, relate to, are a
consequence of, or are in any way attributable to, in whole or in part, the performance of
this AGREEMENT by CONTRACTOR or by any individual or entity for which
CONTRACTOR is legally liable, including, but not limited to, officers, agent, employees,
or subconsultants of CONTRACTOR.
10. INSURANCE
CONTRACTOR shall maintain prior to the beginning of and for the duration of
this AGREEMENT insurance coverage as specified in Exhibit B attached to and made
part of this AGREEMENT.
11. INDEPENDENT CONTRACTOR
(a) CONTRACTOR is and shall at ail times remain as to the DISTRICT a
wholly independent consultant.. The personnel performing the services under this
AGREEMENT on behalf of CONTRACTOR shall at all times be under CONTRACTOR's
exclusive direction and control. Neither DISTRICT nor any of its officers, employees, or
agents shall have control over the conduct of CONTRACTOR or any of
CONTRACTOR's officers, employees, or. agents, except as set forth in this
AGREEMENT. CONTRACTOR shall not at any time or in any manner represent that it
or any of its officers, employees, or agents are in any manner officers, employees, or
agents of the DISTRICT. CONTRACTOR shall not incur or have the power to incur any
debt, obligation, or liability whatsoever against DISTRICT or bind DISTRICT in any
manner.
(b) No employee benefits shall be available to CONTRACTOR in connection
with the performance of this AGREEMENT. Except for the fees paid to CONTRACTOR
as provided in the AGREEMENT, DISTRICT shall not pay salaries, wages, or other
compensation to CONTRACTOR for performing services hereunder for DISTRICT.
DISTRICT shall not be liable for compensation or indemnification to CONTRACTOR for
injury or sickness arising out of performing services hereunder.
12. LEGAL RESPONSIBILITIES
The CONTRACTOR shall keep itself informed of State and Federal laws and
regulations which in any manner affect those employed by it or in any way affect the
performance of its service pursuant to this AGREEMENT. The CONTRACTOR shall at
all times observe and comply with all such laws and regulations. The DISTRICT and its
officers and employees shall not be liable at law or in equity occasioned by failure of the
CONTRACTOR to comply with this Section.
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13. UNDUE INFLUENCE
CONTRACTOR declares and warrants that no undue influence or pressure has
been used against or in concert with any officer or employee of the DISTRICT in
connection with the award, terms, or implementation of this AGREEMENT, including
any method of coercion, confidential financial arrangement, or financial inducement. No
officer or employee of the DISTRICT will receive compensation, directly or indirectly,
from CONTRACTOR or from any officer, employee, or agent of CONTRACTOR in
connection with the award of this AGREEMENT or any work to be conducted as a result
of this AGREEMENT. Violation of this Section shall be a material breach of this
AGREEMENT entitling the DISTRICT to any and all remedies at law or in equity.
14. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of DISTRICT, or their designees or agents, and
no public official who exercises authority over or has responsibilities with respect to the
project during his /her tenure or for one year thereafter shall have any interest, direct or
indirect, in any agreement or sub - agreement, or the proceeds thereof, for work to be
performed in connection with the project performed under this AGREEMENT.
15. RELEASE OF INFORMATION /CONFLICTS OF INTEREST
(a) All information gained by CONTRACTOR in the performance of this
AGREEMENT shall be considered confidential and shall not be released by
CONTRACTOR without DISTRICT's prior written authorization. CONTRACTOR and its
officers, employees, agents, or subconsultants shall not, without written authorization
from the General Manager or unless requested by the District Counsel, voluntarily
provide declarations, letters of support, testimony at depositions, response to
interrogatories, or other information concerning the work performed under this
AGREEMENT or relating to any project or property located within the DISTRICT.
Response to a subpoena or court order shall not be considered "voluntary" provided
CONTRACTOR gives DISTRICT notice of such court order or subpoena.
(b) CONTRACTOR shall promptly notify DISTRICT should CONTRACTOR or its
officers, employees, agents, or subconsultants be served with any summons, complaint,
subpoena, notice of deposition, request for documents, interrogatories, requests for
admissions, or other discovery request, court order, or subpoena from any person or
party regarding this AGREEMENT or the work performed thereunder or with respect to
any project or property located within the DISTRICT. DISTRICT retains the right, but
has no obligation, to represent CONTRACTOR and/or be present at any deposition,
hearing, or similar proceeding. CONTRACTOR agrees to cooperate fully with DISTRICT
and to provide the opportunity to review any response to discovery requests provided by
CONTRACTOR. However, DISTRICT's right to review any such response does not
imply or mean that DISTRICT has a right to control, direct, or rewrite said response.
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(c) CONTRACTOR covenants that neither he /she /it nor any officer or
principal of their firm have any interest in, or shall acquire any interest, directly or
indirectly, which will conflict in any manner or degree with the performance of their
services hereunder. CONTRACTOR further covenants that in the performance of this
AGREEMENT, no person having such interest shall be employed by it/them as an
officer, employee, agent, or subconsultant. CONTRACTOR further covenants that
CONTRACTOR has not contracted with nor is performing any services, directly or
indirectly, with any developer(s) and /or property owner(s) and /or firm(s) and /or
partnership(s) owning property in the DISTRICT or the study area and further covenants
and agrees that CONTRACTOR and /or its subconsultants shall provide no service or
enter into any agreement or agreements with a /any developer(s) and/or property
owner(s) and /or firm(s) and /or partnership(s) owning property in the DISTRICT DISTRICT or the
study area prior to the completion of the work under this AGREEMENT.
16. NOTICES
Any notices which either party may desire to give to the other party under this
AGREEMENT must be in writing and may be given by: (i) personal service, (ii) delivery
by a reputable document delivery service, such as, but not limited to, Federal Express,
which provides a receipt showing date and time of delivery, or (iii) mailing in the United
States Mail, certified mail, postage prepaid, return receipt requested, addressed to the
address of the party as set forth below or at any other address as that party may later
designate by notice:
To DISTRICT: Costa Mesa Sanitary District
628 West 19th Street
Costa Mesa, California 92627
Attn: District Clerk
To CONTRACTOR: CR &R, Incorporated
11292 Western Avenue
P.O. Box 125
Stanton, CA 90680
Attn: Dean Ruffridge, Senior VP Solid Waste
17. ASSIGNMENT
The CONTRACTOR shall not assign the performance of this AGREEMENT, nor
any part thereof, nor any monies due hereunder, without prior written consent of the
DISTRICT.
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18. LICENSES
At all times during the term of this AGREEMENT, CONTRACTOR shall have in
full force and effect all licenses and permits required of it by law for the performance of
the services described in this AGREEMENT.
19. GOVERNING LAW
DISTRICT and CONTRACTOR understand and agree that the laws of the State
of California shall govern the rights, obligations, duties, and liabilities of the parties to
this AGREEMENT and also govern the interpretation of this AGREEMENT. Any
litigation concerning this AGREEMENT shall take place in the superior or federal district
court with jurisdiction over the DISTRICT.
20. ENTIRE AGREEMENT
This AGREEMENT contains the entire understanding between the parties
relating to the obligations of the parties described in this AGREEMENT. All prior or
contemporaneous agreements, understandings, representations, and statements, oral
or written, are merged into this AGREEMENT and shall be of no further force or effect.
Each party is entering into this AGREEMENT based solely upon the representations set
forth herein and upon each party's own independent investigation of any and all facts
such party deems material.
21. CONTENTS OF REQUEST FOR PROPOSAL AND PROPOSAL
CONTRACTOR is bound by the contents of Exhibit A, hereto and incorporated
herein by this reference. In the event of conflict, the requirements of DISTRICT's
Request for Proposals and this AGREEMENT shall take precedence over those
contained in the CONTRACTOR's proposals.
22. MODIFICATION
No modification to this AGREEMENT shall be effective unless it is in writing and
signed by authorized representatives of the parties hereto. This written modification
requirement cannot be waived.
23. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this AGREEMENT on behalf of CONTRACTOR
warrant(s) and represent(s) that he/she /they has /have the authority to execute this
AGREEMENT on behalf of the CONTRACTOR and has/have the authority to bind
CONTRACTOR to the performance of its obligations hereunder.
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24. INTERPRETATION
In the event of conflict or inconsistency between this AGREEMENT and any
other document, including any proposal or Exhibit hereto, this AGREEMENT shall
control unless a contrary intent is clearly stated.
25. BUSINESS LICENSE
CONTRACTOR shall obtain a business license from the City of Costa Mesa
unless legally exempt.
IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to
be executed this day and year first above written.
COSTA MESA SANITARY DISTRICT CR &R, INCORPORATED
CONTRACTOR
General Manager Signature
ATTEST:
District Clerk
APPROVED TO FORM:
Colin Burns, Associate District Counsel
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Exhibit "A"
COSTA MESA SANITARY DISTRICT PROPOSAL
FROM CR &R INCORPORATED
Dated August 7, 2012
Specifications for Universal Waste and Household Hazardous Waste Handling
Services
Overview
The purpose of this program is to improve collection of universal and household
hazardous waste items, divert from landfilling of these materials, and to assist the Costa
Mesa Sanitary District on its Road to Zero Waste. The program consists of door -to -door
collection of these wastes for single family and multifamily residential. CMSD customers.
This program will be handled as an on -call and on- collection day basis similar to the
existing bulky -item collection program. We understand that the CMSD would like to
continue to receive calls for this special service to track as well as to issue work orders
to CR &R for scheduling. Once CR &R receives the request from CMSD, our customer
service department will call the customer to arrange for the collection. CR &R will then
be responsible for proper collection, transport, disposal or recycling of the waste
materials.
Wastes Accepted
1. Wastes identified as universal wastes in Section 66261.9 of Title 22 of the
California Code of Regulations, generated by a single family or multifamily
residence, including but not necessarily limited to:
• Fluorescent bulbs and tubes (not longer than 4 feet), and other mercury
containing lamps, including high intensity discharge (HID) metal halide, sodium,
and neon bulbs;
• Common household batteries (e.g. D, C, AA, AAA, button -type, etc);
• Non -empty aerosol cans;
• Electronic devices (e.g. televisions; computers, monitors, keyboards, mice,
printers, desk copiers, scanners and multi- function machines; VCR's and
DVD /CD /Tape players; cell phones; microwaves, toasters, irons, stereos,
speakers, and cables); and
• Mercury containing devices (e.g. lamps, thermometers, thermostats, gauges,
electronic switches, etc.).
2. Automobile batteries up to 5 per collection.
CMSD HHW Proposal 8 -7 -2012
Exhibit "A°
3. Household hazardous waste, generated by a single family or multifamily
residence, including but not necessarily limited to:
• Automotive maintenance and repair products (e.g. motor oil, oil filters, antifreeze;
lead -acid batteries, brake fluid, waxes, Polishes, cleaners, oily rags, transmission
fluid, windshield washer fluid, etc.);
• Lawn and garden chemicals (e.g. pesticides, insect sprays, weed killers,
herbicides, fungicides, etc.);
• Cleaning products (e.g. bathroom cleaners, drain cleaners, chlorine bleach,
solvents, oven cleaners, tile cleaners, rust removers, etc.);
• Home improvement supplies (e.g. stains, latex paints, oil base paints, spray
points, .varnish, paint thinners, chemical strippers, glue, pool. chemicals, etc.); and
• Swimming pool Chemicals including pool acid, chlorine tablets and liquids, etc.
Wastes Not Accepted
• Any waste generated in the course of operating a business concern at a
residence, or other business - generated waste.
• Sharps.
• Any waste that does not fall within the categories described above, including:
• Controlled Substances
• Biological waste
• Radioactive materials
• Ammunition
• Explosives
• Leaking containers
• Unknowns (must be tested)
• Pressurized cylinders
• Tires
• Asbestos
• Liquid mercury
• Drugs (pharmaceuticals)
• Leaking containers
• Asbestos
• Construction Materials
Notification and Outreach
CR &R will provide ongoing notification to all residential accounts via the bi- annual
brochures. Information provided shall include but not necessarily be limited to:
• The CMSD telephone number to call to arrange for collection of accumulated
wastes.
CMSD HHW Proposal 8 -7 -2012
Exhibit "A"
How to handle these wastes, store them until there is a sizable quantity for
collection, and place them in a container (such as a cardboard box) for collection
by CR &R crews. .
Thresholds for minimum quantities required for a pickup request and also
maximum quantities per pickup (to prevent abuse).
Special assistance available for seniors and disabled persons.
Basic Program Operation
1. Resident calls CMSD to schedule a pickup. In turn, CMSD a -mails CR &R
customer service the work order request. CR &R customer service calls resident.
At this time CR &R's Customer Service Representative (CSR) and resident will
determine mutually, a safe and convenient location on their property for
placement of the accumulated materials. The CSR will provide information on
how to properly store and package accumulated materials, and when to place
materials at the agreed upon location. In addition, the CSR will inform the
customer two times during the conversation that only the items listed on the work
order will be collected by the CR &R crew. This is due to vehicle limits daily as
well as tracking of the items daily via the computer generated spread sheet.
2. The pickup will generally be on the resident's normally- scheduled solid waste
collection day.
3. On the scheduled day, the resident places packaged waste materials in the
previously agreed upon location on their property for collection.
4. On the scheduled day, a CR &R crew arrives and inspects the materials, and
collects acceptable materials to the collection vehicle.
5. The materials are then sorted by hazard class and placed into proper containers
within the collection vehicle.
6. If residents leave unacceptable materials, the unacceptable materials will be
carefully re- packaged (when safe to do so), and an information card will be
placed with the unacceptable materials informing the resident on proper disposal
options or to call for further instructions.
7. Before leaving, the CR &R crew will leave a receipt to document the time and
date of collection, as well as the type and quantity of materials that were
collected.
8. CR &R will ensure that the collected materials are properly transported to final
recycling disposal facilities.
Operations
• CR &R will use fully- enclosed, cube -type, two -axle vans for this collection service.
• CR &R will use a separate property apart from any existing solid waste site for the
consolidation and packaging of these materials for proper recycling or disposal.
• CR &R shall strive to maximize recycling of collected wastes.
• For non - program calls received by CR &R, CR &R shall refer these to the City's
hotline number if appropriate.
CMSD HHW Proposal 8 -7 -2012
P.�
Exhibit "A"
• CR &R shall maintain Environmental Pollution Control Insurance coverage,
naming the CMSD as an additional insured.
• CR &R shall maintain registration as a registered hazardous waste transporter in
good standing with the State of California.
• Vehicle drivers must have a Department of Motor Vehicle issued HAZMAT
endorsement on the operator's license.
• Collection personnel have received certification of a 40 -hour HAZWOPER
training and current certifications.
• Prior to transport, collected materials must be separated and secured to avoid
contact with incompatible substances. All materials must be packaged and
transported in compliance with applicable local, State and Federal regulations.
The secondary containers within the vehicle will be labeled per. DOT Hazardous
waste regulations, and include containers secured to the walls and floor of the
transport vehicle per DOT instructions, at the rear of the vehicle for ease of
unloading. Approved containers include 55 gallon drums, 35 gallon ploy screw
top drums, and 5 gallon screw top lid drums. Each container will be marked with
secure labels for items containers within the container. The storage containers
will be segregated by commodity and kept separate from unlike or non -
compatible household waste. CR &R will only collect household items that are in
their original (sealed) packaging.
• At the end of each collection day, the vehicle will go to the permitted
consolidation property on Lampson in Garden Grove and unload all items before
finishing the day. The materials will be placed in approved on -site containers
and lab- packed for manifesting and shipment by our Hazardous Waste Hauling
Vendor.
• CR &R Customer Services Representatives will have listings of accepted wastes
and required minimum and maximum per pickup thresholds. As calls are
received, our CSR's are trained to list the collection commodities by types. (i.e.,
batteries, paint, tubes, etc.), as well as quantities. Due to our DOT restrictions on
quantities collected per vehicle, we have instructed our trained drivers to only
collect what is on the work order. The CSR informs the customer twice, that we
will only pick up what is on the work order. Once collected, the Consolidation site
supervisor verifies quantities and inputs the items on a daily spread sheet by
municipality, The computer system keeps track of quantities of items for each
collection day, so we do not over - collect any item.
• Materials must be weighed or counted as appropriate at the time of pickup to rate
reporting of data. Estimated weights or quantities may be accepted subject to
review and approval of CMSD of CR &R weighing estimation procedures.
Reporting and Documentation
Reports shall detail all materials collected, pounds or quantities her home, and
other relevant details as may be required by the City.
The manifesting and shipping of material will be completed at the consolidation
point (Lampson Street Property) by our vendor (PSC) at the scheduled time of
pick up prior to the transportation of the material. Our drivers will be keeping a
CMSD liffW Proposal 8 -7 -20'12
''4
Exhibit "A"
triplicate copy of the shipping receipt which will be used at the time of door to
door pick up. This information will be consolidated by the Consolidation Site
supervisor and kept on file at location.
Pickup Thresholds
• CR &R to provide a listing, for review and approval by the CMSD of maximum
material pickup quantities, and also to designate maximum pickup frequencies to
be reviewed and approved.
• Limits of Collection Proposal are as follows: up to 5 gallons of oil based paint, 10
gallons of water based paints, and up to 100 pounds of materials per collection.
Permitting Requirements
• Permits will be required at both the CR &R Consolidation Site (Lampson Ave, in
Garden Grove) and.for the Collection through the Orange County LEA. The LEA
requires a minimum of 45 days to process the application.
• The Consolidation Permit will be handled by CR &R.
• A Permit By Rule (PBR) is required of the governmental agency authorizing the
collection. As such, the CMSD will apply for an EPA Identification Number as the
generator. CR &R will complete all forms for CMSD signature. This is a no fee
approval.
• CR &R suggests a minimum of 60 days to complete all permitting and begin the
program.
Fee Rate and Billing Method
$98.00 per collection
Clean -up and Spill Equipment for Vehicles and Personnel:
Each driver will have the required PPE equipment and spill kit to handle (contain)
minor spills, in addition to having a designated first responder who will respond
and assess the site; we are still in the process of verifying a vendor that we will
use for HHW spills. Below is the equipment each driver will carry:
✓ Two (2) Protective Coveralls
✓ Half Face Respirator with two (2) filters
• Respirator Storage bag
• Nitrile Gloves
• Leather Gloves
• Safety Equipment Cleaning Pads
✓ Rubber Boots
✓ Splash Resistant Safety Goggles
✓ Duct tape
✓ Duffle bag containing PPE
CMSD HHW Proposal 8 -7 -2012