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Minutes - Board - 1970-07-01MINUTES OF THE REGULAR MEETING BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT is HELD AT 77 FAIR DRIVE July 1, 1970 ROLL CALL PRESENT: Directors m Briggs, Rima, Porter, Glockner, and Warren ABSENT: Directors - None Officials Present: Manager Madsen, Director of Finance Oman, Attorney June, Engineer Stevens, Mr. Bill Anderson (sitting in for Mr. Bogart) and Assistant Secretary Angel The meeting was called to order at 7:30 p.m. by President Porter. Minutes of Upon motion by Director Rima, seconded by Director June 3, 1970 Warren, and unanimously carried, the minutes of June 3, 1970, were approved as posted and distributed, Mr. Elmer Nelson Mr. Elmer Nelson, Director, Property Management Division, of Farrow Realty Farrow Realty Corporation, was present to request the ^quests Repeal Board to repeal its action of June 3, 1970, denying •Board's Farrow Realty's request for a refund of $1,120 for the Action trash and garbage assessment for 1969 -70. After dis- cussion, Director Briggs made a motion, seconded by Director Glockner, and unanimously carried, that the request for a repeal of the Board's previous action be denied, South Coast Engineer Stevens informed the Board that South Coast Plaza Pump Plaza had completed the work required on the pump Station station. The.Bo'ard instructed Attorney June to prepare Easement the Agreement which provides that South Coast Plaza Insurance shall provide the service to the site and also provide the energy; the District will then be responsible on the site and for maintaining electrical power service at the station, (See minutes of April 1, 1910) After execution of the Agreement, the Board will take action on the easement for the South Coast Plaza Pump Station. Pacific Attorney June informed the Board that the name of the Indemnity new insurance carrier is Pacific Indemnity Company for Company - -New both the City and the District. He reported the District Insurance will be under a separate policy. Carri er 0 6 ( ontractor Engineer Stevens informed the Board that Vido Samar - Requests zich Company had requested an extension of five days Extension of to his contract for the Fair Drive sewer line due to Time for Fair labor dispute, It was Engineer Stevens recommendations Drive Contract that the Board grant the extension of time, Director Rima made a motion, seconded by Director Briggs, and unanimously carried, that the contractor's request for an extension of time be granted, Notice of Com- Engineer Stevens informed the Board that the construc- pletion- - Fair ti on of a sanitary sewer in fair Drive from Fairview Drive Sewer Road easterly 1910 feet had been completed by Vido Project Samarzich Company, P. 0. Box 85, Sierra Madre, Cali - fornia, in accordance with Plans and Specifications, and recommended that this work be accepted. • Steve Bubalo Request for Additional Work Payment Victoria St. Project t Director Glockner made a motion, seconded by Director Briggs, that the Fair Drive Sewer Project be accepted as completed, and a Notice of Completion filed with the County Recorder, and $6,489.81 be paid to the contractor 35 days from the date of recording. This motion carried by the following roll call vote. AYES: Di rectors - NOES: Directors - ABSENT: Directors - Briggs, Rima, G.lockner, Warren and Porter None None Engineer Stevens informed the Board that Steve Bubalo had encountered extra work due to'construction conflict with underground power duct structures owned by the Edison Company, and was requesting an additional pay- ment in the amount of $482.200 Engineer Stevens recommended that the Board authorize the additional payment. Director Glockner made a motion, seconded by Director Briggs, that the extra payment amounting to $482.20 be paid to the contractor, Steve Bubalo. This motion carried by the following roll call vote: AYES: Directors - NOES: Directors - ABSENT: Directors - Briggs, Rima, Glockner, Warren and Porter None None - 3 - atorney Engineer Stevens informed the Board that the Southern Authorized to California Edison Company was aware of the underground File Claim power duct structures as they had indicated approval Against of the plans, Thereupon Director Briggs made a motion Southern Calif. authorizing Attorney June to submit a claim against the Edison Company Southern California Edison Company in the amount of $482.200 This motion was seconded by Director Glockner and unanimously carried. Steve Bubalo Engineer Stevens informed the Board that Steve Bubalo Request for had requested an extension of 11 1/2 days to his Extension of contract due to the utility relocation and adverse Time on weather conditions, and recommended that the Board Victoria Street approve his request. Sewer Project District and the Orange District and Director Glockner made a motion, seconded by Director Attorney June informed Briggs, and unanimously carried, that the contractor's the Board that a sewer line had request for an extension of 11 112 days be granted, Notice of Com- Engineer Stevens informed the Board that the constru- pletion-- tion of a Sanitary Sewer Main in Victoria Street, Thurin Victoria Street Avenue and Hamilton Street had been completed by Steve Sewer Project Bubalo Construction Company, 6120 Yolanda Avenue, With this Agree- Reseda, California; in accordance with Plans and Speci- ment the Sanitary District will fications, and recommended that this work be accepted. • to connect to its sewer service lines provided the Director Rima made a motion, seconded by Director Briggs College will hold harmless the Sanitary that the Victoria Street, Thurin Avenue and Hamilton Street Sanitary Sewer Main be accepted as completed, and a Notice of Completion be filed with the County Recorder, and $10,535.51 be paid to the contractor 35 days from the date of recording. This motion carried by thefollowing roll call vote- AYES - Directors - Briggs, Rima, Glockner, Warren and Porter NOES; Directors - None ABSENT: Directors - None Agreement A discussion was held concerning the proposed Agreement Between the between the Costa Mesa Sanitary District and the Orange District and Coast Junior College District. Attorney June informed Orange Coast the Board that a sewer line had been constructed without Junior College the Costa Mesa Sanitary District approving or inspecting District the line and it is not feasible to inspect the line now as it has been covered and backfilled. With this Agree- ment the Sanitary District will authorize the College to connect to its sewer service lines provided the College will hold harmless the Sanitary District from all claims for damages. • - 4 - lreement The Board felt that Sanitation District No. 6 should etween District be a part of this Agreement and after discussion, and College Director Warren made a motion that Attorney June amend (Continued) the Agreement to include Sanitation District No. 6 as a protected party; that upon approval by Sanitation District No. 6 and the Orange Coast Junior College District the President and Secretary of the Costa Mesa Sanitary District is authorized to execute the Agree- ment on behalf of the District. This motion was seconded by Director Glockner and carried by the following roll call vote: After discussion, Director Briggs made a motion that the staff make a study of this Resolution to determine what effects it would have on the District and submit a report in writing to the Board at the next regular meeting. This motion was seconded by Director Rima and unanimously carried. Method of Director Glockner made a motion that we re- adjust the Determining method of determining the house count to coincide House Count with the completion and final acceptance by the Changed Building Department. This motion was seconded by Director Briggs and unanimously carried. House Count A communication was read by Mr, Bill Anderson requesting an addition of 21 units to the House Count. It was moved by Director Warren, seconded by Director Briggs and unanimously carried, that 21 units be added to the House Count, making a total of 26,205 as of July 1, 1970. • AYES: Directors - Briggs, Rima, Glockner, Warren and Porter NOES: Directors - None ABSENT: Directors - None Z -D Products Manager Madsen reported that Z -D Products Company has been very cooperative with the District's recent requests, Discussion Manager Madsen informed the Board that Sanitation District of Sanitation No. 7 had adopted Resolution No. 70 -104 -7 declaring its District No. intention to increase, effective January 1, 1971, sewer 7's Resolution connection charges, to renegotiate agreements with the No, 70- 104-7 cities in the District and the Costa Mesa Sanitary Dis- trict for their collection and to amend Ordinance Nom 711. He informed the Board that it was District 7's intention to renegotiate with the District asking that 75 per cent of sewer connection charges collected by the Costa Mesa Sanitary District be remitted to Sanitation District No. 7 rather than the present 25 per cent. After discussion, Director Briggs made a motion that the staff make a study of this Resolution to determine what effects it would have on the District and submit a report in writing to the Board at the next regular meeting. This motion was seconded by Director Rima and unanimously carried. Method of Director Glockner made a motion that we re- adjust the Determining method of determining the house count to coincide House Count with the completion and final acceptance by the Changed Building Department. This motion was seconded by Director Briggs and unanimously carried. House Count A communication was read by Mr, Bill Anderson requesting an addition of 21 units to the House Count. It was moved by Director Warren, seconded by Director Briggs and unanimously carried, that 21 units be added to the House Count, making a total of 26,205 as of July 1, 1970. • - 5 - 0 had not received the Assessor's Parcel listing from nancial Upon motion by Director Briggs, seconded by Director Report Rima, and unanimously carried, the Financial Report date for the month of June, 1970, was approved as submitted. Trash Collection Director Briggs made a motion, seconded by Director Special Assess- Glockner, that the Trash Collection Special Assess- ment Rate ment Rate submitted by the Finance Director, amounting Approved to $21.00, be approved. This motion carried by the are required to have following roil call vote: AYES: Directors - Briggs, Rima, Warren, by August 10, 1970. Glockner and Porter NOES: Directors - None ABSENT: Directors — None Public Hearing Director of Finance Oman informed -the Board that he on Special had not received the Assessor's Parcel listing from Assessment to the County, which was to have been received by June 8, be Delayed 1970. The earliest date we can expect to receive this list from the County is now July 23, 1970. The Board instructed Mr. Oman to write direct to Mr. Hinshaw's office by certified mail to request this listsince we are required to have the District's information to the County Assessor's office by August 10, 1970. a rector of Director Rima made a motion authorizing the President Tinance Report and Secretary to sign Report No. 69 -15 instructing No. 69 -15 the County Auditor to draw a warrant from the General Running Expense Fund in the amount of $36,818.49. This motion was seconded by Director Briggs and carried by the following roll call vote: AYES: Directors — Briggs, Rima, Glockner, Warren and Porter NOES: Directors - None ABSENT: Directors - None Adjournment Upon motion by Director Glockner, seconded by Director Briggs, and unanimously carried, the meeting adjourned at 9:35 p.m. President Secretary E