18 - PROJECT 190 CANYON FORCE MAIN REHABILITATIONItem 18
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Memorandum
To: Board of Directors
Via: Scott Carroll, General Mana251--�
From: Robin B. Hamers, District Engineer
Date: August 20, 2012
Subject: Project #190 - Canyon Force Main Rehabilitation
Summary
Construction of the improvements was completed on July 20, 2012; therefore, it is
appropriate for the District to accept the improvements, exonerate bonds, and file a
Notice of Completion.
Staff Recommendation
That the Board of Directors approves the following action:
1. Accept improvements as completed and file a Notice of Completion.
2. Authorize payment of 5% retention 35 days after Notice of Completion
is recorded.
3. Exonerate Labor and Material Bond after Notice of Completion is recorded
and exonerate Faithful Performance Bond one year of Notice of
Completion is recorded.
Analysis
The District prepared plans and specifications for rehabilitating the existing force main
by installing cured -in- place -pipe (CIPP) in the section where the previous three breaks
occurred over the years. The lining will allow the force main to operate properly until
the pumping station and force main are abandoned during the West Side Pumping
Station Abandonment project.
Protecting our community's health andtfie environment by providing sohdwaste a ndsewercollection services.
•Www. cntsdca.gov
Board of Directors
August 20, 2012
Page 2 of 3
No bids were received at the 5/1/12 bid opening so the District Engineer under the
direction of the General Manager negotiated a construction contract in the amount of
$104,540 with two local well respected firms combining forces, GCI Construction Inc.
and Sancon Engineering. The proposal was below the engineer's estimate of
$108,000.
Construction was completed in a two -week period beginning July 9, 2012 and both
contractors performed to their usual high standards.
Strategic Plan Element & Goal
This item complies with Strategic Plan Element 1.0, Sewer Infrastructure and Goal No.
1.4 System Wide Sewer Replacement and Repair Program. The strategy for this
Strategic Element is
"We will do this by the careful management of the collection infrastructure using prudent
planning and maintenance, with financial strategies to maintain sufficient capacity and
respond to changing regulatory demands."
Legal Review
The Associate Attorney for the District prepared the construction contract for the work
and signed the contract as well.
Financial Review
The total construction contract with GCI Construction, Inc. is in the amount of $104,540.
The total construction costs are estimated to be equal to the contract amount including
the 5% retention in the amount of $5,227.
The engineering design and contract administration /inspection costs paid, or estimated
to be paid, to Robin Hamers & Associates are $14,459 and $4,814 respectively for a
total of $19,273.
Project #190 Canyon Force Main Rehabilitation project incurred the following additional
expenditures and revenue:
Revenues
• Sale of plans and specifications - $180
Expenditures
• Times for public notice - $525
• Coastal Traffic Systems for traffic control plans - $850
• Santa Ana Blue Print for plans and specs. - $425
The net additional costs were $1,620.
Board of Directors
August 20, 2012
Paae 3 of 3
In summary the total project costs are estimated at $125,433. The total approved
budget for Project #190 Canyon Force Main Rehabilitation project is $141,000;
therefore Project #190 is projected to be under budget by approximately $15,567.
Committee Recommendation
Not applicable
Public Notice Process
Copies of this report are on file and will be included with the agenda packet for the
August 20, 2012 Board of Directors regular meeting at District Headquarters and on the
District's website.
Alternative Actions
1. Refer the matter back to staff for additional information
Attachment: Notice of Completion
Reviewed by:
a—d
Teresa Gonzalez
Accounting Manager
EXEMPT RECORDING REQUESTED
PURSUANT TO SECTION 6103,
GOVERNMENT CODE
AND WHEN RECORDED MAIL TO:
SCOTT CARROLL
CLERK OF THE DISTRICT
COSTA MESA SANITARY DISTRICT
628 W. 19TH STREET
COSTA MESA, CA 92627 -2716
THIS SPACE FOR RECORDER'S USE ONLY
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is owner of sewer facilities as hereinafter described.
2. The full name of the undersigned is COSTA MESA SANITARY DISTRICT.
3. The full address of the undersigned is 628 W. 19th Street, Costa Mesa, CA 92627 -2718.
4. The nature of the title of the undersigned is owner of sanitary sewer main line facilities subject to
the following project:
#190 Canyon Force Main Rehabilitation
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint
tenants or as tenants in common are:
None
6. The naives of the predecessors in interest of the undersigned if the property was transferred
subsequent to the commencement of the work of improvement herein referred to:
None
7. A work of improvement on the property hereinafter described was completed on or around
July 20, 2012
8. The name of the contractor, if any, for such work of improvement was:
GCI Construction, Inc.
245 Fisher Ave., Suite B3
Costa Mesa, CA 92626
9. The property of which said work of improvement was completed is in the County of Orange,
State of California, and is described as follows:
#190 Canyon Force Main Rehabilitation
10. The street address of said property is:
Wilson Street from Canyon Drive to National Avenue,
Costa Mesa, Orange County
DATED this day of 2012.
COSTA MESA SANITARY DISTRICT
ROBERT J. OOTEN, PRESIDENT
ATTEST:
MICHAEL SCHEAFER, SECRETARY
STATE OF CALIFORNIA)
COUNTY OF ORANGE )SS
CITY OF COSTA MESA )
The undersigned, being duly sworn says: That he is the President of the Costa Mesa Sanitary District; that
he has read the foregoing instrument and knows the content thereof, and that the facts stated therein are
true, and that he makes this certification by authorization granted by the Board of Directors of the Costa
Mesa Sanitary District.
ROBERT J. OOTEN