17 - CAPITAL IMPROVEMENT PROJECT STATUS REPORTItem 17
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM FY2011 -2012
PROJECT:- -_ #101 West Side Pumping Station Abandonment
PROJECT MANAGER: - Rob Hamers, District Engineer
DESCRIPTION: - Abandon 6 CMSD pumping stations, abandon the CNB station in the CNB island on W. 19th
Street, and abandon the private pumping station on W. 18th Street by constructing new gravity
lines. The project would also alleviate the north half of the Banning Ranch. A preliminary
engineer's estimate is $3 million.
BEGIN DESIGN: -- - 7/1!2012
- - - - -
CONSTRUCTION COMPUETION DATE: 3/2512019 -
STATUS REPORT:
8/26110 CMSD staff and two Directors met with OCSD staff on 8/4/10 to discuss the framework of the project. OCSD will be constructing its own gravity sewer to
accept the CMSD and CNB flows and send it under the Santa Ana River to OCSD Plant No. 2. OCSD
9/23/10 - OCSD was provided with plans, maps and flow figures for their review. OCSD will be hiring a consultant to prepare the design for their facilities.
10/26/10 - OCSD requested copies of all CMSD pumping station plans, which were provided. OCSD anticipates hiring a consultant to prepare an EIR and alignment
std in 2011. CMSD requested a joint EIR.
11/18/10 - No change.
12120/10 - No change.
01/27/11 - No change.
02124/11 - No change. Staff will be contacting OCSD to review their status.
03/24111 - Staff met with OCSD Project Managers on 3/8/11 to review OCSD's scope of work and project timing.
4/28/11 - Staff met with 3 proposed OCSD consultants to explain the project. OCSD's first phase of work will be an EIR and alignment study and the CMSD
requested the OCSD EIR cover the CMSD work.
5/26/11 - Staff met with another potential OCSD consultant to review OCSD's scope of work. OCSD will soon be publishing,their RFP.
6/23111 -_No change.
- -
7128/111- OCSD's preliminary schedule reflects completion of construction of OCSD's sewer facilities on 3/25/2019.
8/25/11 -_No change.
9/22/11- OCSD is evaluating consultant proposals.
10/27M1 - OCSD selected Dudley as its consultant and is finalizing the consultant contract.
11/30/11 - No change.
12115/11 - OCSD staff attended CMSD SSC meeting on 11!8/11 to discuss project timeline.
1/26/12 - Kickoff meeting for OCSD's consultant Dudek scheduled for 1/11/12. Consultant has placed flow meters in CMSD lines to confirm flows.
2/23112 - CMSD District Engineer is providing scope of work for preliminary engineering for Board consideration.
3/22/12 - CMSD District Engineer is providing preliminary engineering fee for Board consideration.
4/16/12 - The Board is considering the District Engineer's proposal to perform the Prelimanary Engineering.
5/24/12 - The Board approved the District's Engineer's proposal for the Preliminary Engineering
6/28/12 - District Engineer is working with OCSD consultant on confluence point for CMSD /CNB /OCSD sewers.
7/26/12 - CMSD will be obtaining topographic informatin from OCSD's consultant and will sve $4,500 in the process due to cost sharing.
- - - - -- - - -- - - -- -
8/20/12 - OCSD's surveyors are working on the topogaphy.
FINANCIAL STATUS through 07!31/12:
Approved Proj July 31, 2012 Current Year
--- -- - -- - -- -
Account Number i Budget Accumulated Cost Expenditures Encumbrances Balance
- - - --
101 1,765,000 ' 23,374 _ - 1,741,626
--
Total 1,765,000 23,374 1,741,626
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM
2011 -12
PROJECT: #190 Canyon Force Main Rehabilitation
PROJECT MANAGER: Rob Hamers, District Engineer
DESCRIPTION: Either remove and replace or install a liner in a 450 foot section of 8" force main that has a thin
pipe wall due to corrosion. Force main to be taken out of service in 2019.
BEGIN DESIGN: September -11
APPROX. CONSTRUCTION COMPLETION DATE: May -12
STATUS REPORT:
10/27/2011 - The design phase is underway. Plans are being prepared and engineers are studying the bypass operations.
11/30/11 - The design phase is continuing.
12/15/11 -The design phase is continuing.
1/26/12 - District staff and City staff discussing traffic impact of project, which may determine type of sewer bypass operation.
02/23/12 - District staff submitted proposed traffic control plans to the City for review.
03/22/12 - District staff and City staff are discussing traffic control plans for the project.
4/16/12 - The project went out to bid on 3130/12 and bid opening is 5/2/12.
05/24/12 - No bids were received at bid opening so the District Engineer is negotiating with local contractors in accordance with the Operations Code.
6/28/12 - Staff successfully negotiated a contract below the engineer's estimate with GCI Construction.
7/26/12 - The first day of work was July 9, 2012.
8/20/12 - The Board is accepting the improvements at the 8/2.0/12 regular Board meeting.
FINANCIAL STATUS through 07/_3.1/_12:
Approved Proj July 31, 2012 Current Year
Account Number Budget Accumulated Cost Expenditures Encumbrances Balance
#190 141,000 16,079 99,313 10,041 15,567
20
Total 141,000 16,079 99,313 10,041 15,567
PROJECT: #191 Condition Assessment of Force Mains
PROJECT MANAGER: Rob Harriers, District Engineer
e
DESCRIPTION: Clean force mains b
-_. _ _ y "pigging" and then_electronicalyl inspect using PICA technology.
BEGIN DESIGN: July -11
APPROX. CONSTRUCTION COMPLETION DATE: '.Ongoing
STATUS REPORT:
8/20/12 - During the month of JJul_2012, the Santa Ana Force Main and the 23rd Force Main were cleaned and inspected using PICA.
FINANCIAL STATUS through 07/31112:
- Approved Proj July 31, 2012 Current Year
Account Number Budget Accumulated Cost Expenditures Encumbrances
#191 - 150,000 — 95,961
- --
Total 150,000 95,961
Balance I
54.039 1
54,039 1
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM
2011 -12
PROJECT: #192 System Wide Sewer Reconstruction - Phase 2
PROJECT MANAGER: Rob Hamers, District Engineer
DESCRIPTION: Phase 2 of Grade 5 repairs. Grade 5s are pipe problems ready for failure and were
found during the 2006 -2009 District -wide CCTV project. Due to low bids received in
Phase 1 and the addition of 22 Frade 5s as extra work in Phase 1, there may only be
three phases instead of four phases.
BEGIN DESIGN: October -11
APPROX. CONSTRUCTION COMPLETION DATE: Jun -12
STATUS REPORT:
10/27/2011 - The design phase is underway,- videos are being viewed and plans are being prepared and engineers are studying the bypass
operations.
11/30/11 - The design phase is continuing.
12/15/11 - The design phase is continuing.
1/26/12 - The design phase is 30 % complete.
02/23/12 - The plans and specifications are 60% complete.
03/22/12 - The plans and specifications are 90% complete.
4/16/12 - Plans and specs are 90% complete and have been submitted for plan check at the City of Costa Mesa and City of Newport Beach.
05/24/12 - Engineering staff is awaiting for plan check response prior to finalizing the plans and specs_.
6/28/12 - Final review of the plans and specs is occurring proir to placing the project out to bid.
7/26/12 - The project went out to bid on June 26, 2012 with bid opening scheduled for August 1, 2012_ .
8/20/12 - The low bidder, Charles King Co., is executing the contract for Board consideration.
FINANCIAL STATUS through 07/31/12:
Approved Proj July 31, 2012 Current Year
Account Number Budget Accumulated Expenditures Encumbrances Balance
#192 1,175,000 59,639 (432) - 1,115,793
20
Total 1,175,000 59,639 (432) - 1,115,793
PROJECT:
PROJECT MANAGER:
BEGIN DESIGN:
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM
2011 -12
#193 Pumping Station Seismic Study and Retrofit
- Scott Carroll, General Manager
Retain a Structural Engineer to prepare a report on the possible effects of a 6.0
magnitude earthquake on 14 of the District's pumping stations (the other 6 are
scheduled for abandonment). Implement recommendations subject to allocated
funds.
March 31, 2011
APPROX. CONSTRUCTION COMPLETION DATE: Immediate to longterm upgrades included in project
STATUS REPORT:
10/27/2011 - Staff review of draft report occurred on 10/5/11 with subsequent meeting with consultant to be scheduled.
11/30/11 - Consultant and staff agree Priority I, II, and III as shown in the consultant should be implemented as soon as feasible.
12/15/11 - The District Engineer is preparing a scope of work for the design phase.
1126112 - The design phase is 10% complete. Structural engineering consultant is working on anchor details for the electrical enclosures.
02/23/12 - The structural engineer will have the electrical enclosure anchor details ready in late March 2012. The District Engineer will have
the remaining plans ready at that time, and all plans willl then be submitted_ for plan check.
03/22/12 - The plans and specs are approximately 50% complete.
4/16/12- District Engineer's office is awaiting the anchorage details from the consultant structural engineer.
05/24/12 - The anchorage details from the structural engineer have been received and des_ ign work is continuing.
06128/12 - Plans and specs are 30% complete.
7/26/12 - Plans and specs are 70% complete.
8/20/12- Engineering staff is performing final review prior to submitting the plans for plan check.
FINANCIAL STATUS through 07/31/12:
Approved Proj July 31 2012 Current Year
Account Number Budget Accumulated Expenditures Encumbrances Balance
#193 100,000 65,825 - 34.175
Total 100,000 65,825 - - 34,175
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT
FY 2011 -2012
PROJECT: #196 Installation of Backup Power and Pumping Capability
PROJECT MANAGER: Rob Harriers, District Engineer — —
DESCRIPTION: _ .Install backup standby disel generator at two - pumping stations and install backup pumping systems at four pumping stations.
_- P . -- —
BEGIN DESIGN: Aril 23, 2012
APPROX. CONSTRUCTION COMPLETION DATE: Jan -13
STATUS REPORT:
05/24/12 - District's Engineer's office is in design of the backu umping systems . while another consultant, PDE, is in design on the standby dieselgenerators.
6/28/12 - Plans and specs are 30% comple te.
7126112 - Plans and specs are 60% complete.
8120112 - Engineering staff is performing final review prior to submitting the plans four Ian check.
FINANCIAL STATUS through 07131/12:
July 312012
Account Number Approved Pro' Budget Accumulated Cost Current Year Expenditures Encumbrances Balance
#196
,060.000 22,806 - 1,037,194
Total 1,060,000 22,806 1,037,194