15 - CONTRACT ADMINISTRATION & INSPECTION SERVICES PROJECT 192snNrt��`
Item 15
f88 COST �IVI�.S �VI�I' �Y X SA �2 (DISTRICT
... an Independent SpeciafDistrict
Memorandum
To: Board of Directors
From: Scott Carroll, General Mana2,e&�-
Date: August 20, 2012
Subject: Contract Administration and Inspection Services for Project #192 —
System Wide Sewer Reconstruction — Phase II
Summary
Robin B. Harriers & Associates submitted a proposal to provide contract administration
and inspection services for Project #192, System Wide Sewer Reconstruction Project —
Phase IL
Staff Recommendation
That the Board of Directors accepts and files this report.
Analysis
On August 1, 2012, bids were opened for Project #192 in which Charles King Company
is the low bidder and later tonight the Board is considering awarding a contract to
Charles King for said services. Robin B. Harriers & Associates (RBH) submitted a
proposal to provide contract administration and inspection services for Project #192 for
$18,817.
RBH performed contract and inspection services for Phase I of the District's System
Wide Sewer Reconstruction Project. RBH's cost was $24,000 to administer and
inspect the reconstruction of 95 segments, which breaks down to $252.63 per segment.
Staff believes RBH's proposal for Phase II is a fair proposal because the cost
breakdown to administer and inspect 73 segments is $257.77 per segment. In addition,
the proposal does not exceed ten percent of the contract cost.
Staff has determined that RBH can perform contract administration and inspection
services for this project under his existing contract with the District.
Trotecting our community's health and the environment by providing solid waste andsewer collection services.
u,ww. crosdca.gav
Board of Directors
August 20, 2012
Paqe 2 of 2
Strategic Plan Element & Goal
This item supports achieving Strategic Element No. 1.0, Sewer Infrastructure and
Strategic Goal No 1.4, System wide sewer replacement and repair program.
Legal Review
Not applicable.
Financial Review
The total cost for this service will not exceed $18,817. Funding for this service is
budgeted in the project's CIP budget. Additional funding will be required and requested
for this construction project along with the awarding of the construction contract.
Committee Recommendation
Not applicable
Public Notice Process
Copies of this report are on file and will be included with the agenda packet for the
August 20, 2012 Board of Directors regular meeting at District Headquarters and on the
District's website.
Alternative Actions
1. Refer the matter back to staff for additional information
Attachment A: Robin B. Hamers & Associates, Inc. Proposal
Reviewed by:
s
Teresa Gonzalez
Accounting Manager
Attachment A
N ROBIN B. HAMERS & ASSOC., INC.
CIVIL ENGINEERS • PLANNERS ' SURVEYORS
... since 1981
11
August 20, 2012
Board of Directors
COSTA MESA SANITARY DISTRICT
628 West 19th Street
Costa Mesa, CA 92627
RE: #192 System Wide Sewer Reconstruction Phase II
Proposal for Contract Administration /Inspection Services
Dear Directors:
234 E. 17TH ST., SUITE 205
COSTA MESA, CA 92627
Phone 949/548-
Fax 949/548 -6516
RBH, Inc. is pleased to submit this proposal for contract administration /inspection services
for the construction phase of the project, which consists of repairing 73 line segments with
one or more Grade 5 deficiencies. The project will have a 75 working day construction
period.
The attached proposal includes all services necessary to successfully administer the
project including project management, engineering, and inspection. No surveying is
needed. Services for the District are typically billed on an hourly basis with the not to
exceed total as shown in the attached fee table.
Thank you for the opportunity to prepare this proposal. Please call me at (714) 293 -2727
(cell) if there are questions or comments.
Sincerely,
Robin B. Hamers, PE
RCE 31720
SCOPE OF WORK & FEE TABLE
PREPARED BY:
Robin B. Hamers, PE
Client: Costa Mesa Sanitary District (CMSD)
District Engineer
Project: CMSD #192 System Wide Sewer Reconstruction Phase II
Contract Administration (75 working days)
Job No.
Date: August 20, 2012
I ask Description
Pre - Construction
IT
P]
I wa] I- cc
1.0
Arrange Preconstruction Meeting
1
2
1.1
Process Contract, Insurance, Bonds
2
1
1.2
Prepare Progress Payment Spreadsheet
1
2
1.3
Attend Preconstruction Meeting
2
2
1
1.4
Prepare and Distribute Notice of Construction
1
1
1.5
Issue Notice to Proceed
1
1
Engineering and Management
2.0
Review and respond to shop drawings
2
6
2.1
Periodic site visits
_
2
2
2.2
Prepare written correspondence as appropriate
1
2
2.3
Reveiew and prepare monthly progress payments
2
1
2.4
Prepare updates for Board of Directors 1
4
2.5
Liaison with and reports to City of Costa Mesa
2
2
2.6
1 Liaison with and reports to City ofNewport Beach
2
2
2.7
Prepare As -Built Plans 1
2
15
2.8
Prepare Staff R rt for Board of Directors acceptance of improvements
2
Survey Work
3.0
Pre -Calcs for Sewer Staking
3.1
Establish Control and Stake Sewer Main
3.2
Check grades during construction (# trips)
3.3
Check final grades
Inspection
4.0
Construction Observation (75 working days)
189
4.1
As -built plans
4.2
Organize notes and daily reports
I
1
Labor
11ours
I otal and Fee
In -House Labor
Project Team
28
40
Class
190
Rate
S. 8 17.
Total Cost
I)
Managing Engineer
Rob Hamers
ME
28
96.5
2,702.00
2)
Project Engineer
Yefim Tsalyuk
PE
40
96.5
3,860.00
3)
Project Inspector
Joe Limon
PI
190
64.5
12,255.00
4
Survey Crew
Tim Fettig, Rich Dupree
SC
230