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Minutes - Board - 1969-10-01MINUTES OF THE REGULAR MEETING BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT kles HELD AT 77 FAIR DRIVE October 1, 1969 ROLL CALL PRESENT: Directors - Rima, Briggs, Warren, Glockner and Porter Minutes of September 3, and 16, 1969 South Coast Plaza Pump Station Easement • Trash and Garbage Regulations Card President Porter leaves meeting -- Rima appointed Pro -Tem Annexation No Resolution No 69 -102 -A • ABSENT: Directors - None Officials Present: Manager Madsen, Director of Finance Oman, Attorney June, Engineer Stevens, Street and Parkway Director Bogart, and Assistant Secretary Angel The meeting was called to order at 7:30 p.m. by President Porter. Upon motion by Director Rima, seconded by Director Briggs, and unanimously carried, the minutes of September 3 and September 16, 1969, were approved as posted and distributed. Engineer Stevens informed the Board that the Easement Deed for the South Coast Plaza Pump Station had been prepared, but would not be processed until all the work on the pump station was completed. Mr. John Lindley, Orco Disposal Service, Inc., requested permission from the Board to reprint the Trash and Garbage Regulations Card with the following addition: "Plastic trash bags are acceptable if tied securely." Director Glockner made a motion, seconded by Director Briggs, and unanimously carried, that the request to reprint the cards be granted and the above- mentioned addition made to the card. At this time President Porter left the meeting and upon motion of Director Warren, seconded by Director Briggs, and unani- mously carried, Director Rima was appointed President pro -tem. 122 Attorney June informed the Board that the Local Agency Formation Commission had authorized the District to annex the property described in Annexation No. 122 without notice or public hearing by the Board, and without an election, since it is an annexation requested by 100% of the owners of the real property being annexed. Thereupon, Director Warren made a motion, that Resolution No. 69- 102 -A, being "A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, DECLARING AND ORDERING CERTAIN TERRITORY ANNEXED TO THE COSTA MESA SANITARY *Annexation No. 122 Resolution No. 69 -102 -A Continued • • - 2 - DISTRICT WITHOUT ELECTION OR HEARING AND ESTABLISHING AND ASSIGNING TAX CODE AREA FOR ANNEXATION NO. 122," be adopted. This motion was seconded by Director Briggs and carried by the following roll call vote: AYES: Directors - Warren, Briggs, Rima and Glockner NOES: Directors - None ABSENT: Directors - Porter Annexation No. 124 Attorney June informed the Board that the Local Agency Formation Resolution No. Commission had authorized the District to annex the property 69 -103 -A described in Annexation No. 124 without notice or public hearing by the Board, and without an election, since it is an annexation requested by 100% of the owners of the real property being annexed. Thereupon, Director Warren made a motion, that Resolution No. 69- 103 -A, being "A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, DECLARING AND ORDERING CERTAIN TERRITORY ANNEXED TO THE COSTA MESA SANITARY DISTRICT WITHOUT ELECTION OR HEARING AND ESTABLISHING AND ASSIGNING TAX CODE AREA FOR ANNEXATION NO. 124," be adopted. This motion was seconded by Director Briggs and carried by the following roll call vote: AYES: Directors - Warren, Briggs, Rima and Glockner NOES: Directors - None ABSENT: Directors - Porter Annexation No. 125 Attorney June informed the Board that the Local Agency Formation Resolution No. Commission had authorized the District to annex the property 69 -104 -A described in Annexation No. 125 without notice or public hearing by the Board, and without an election, since it is an annexation requested by 100% of the owners of the real property being annexed. Thereupon, Director Warren made a motion, that Resolution No. 69- 104 -A, being "A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, DECLARING AND ORDERING CERTAIN TERRITORY ANNEXED TO THE COSTA MESA SANITARY DISTRICT WITHOUT ELECTION OR HEARING AND ESTABLISHING AND ASSIGNING TAX CODE AREA FOR ANNEXATION NO. 125," be adopted. This motion was seconded by Director Briggs and carried by the following roll call vote: AYES: Directors - Warren, Briggs, Rima and Glockner NOES: Directors - None ABSENT: Directors - Porter - 3 - Wetter to Board Director Briggs made a motion, seconded by Director Glockner, of Supervisors and unanimously carried, that the Manager of the District requesting appoint- write a letter to the Board of Supervisors requesting they ment of Directors appoint the following persons to fill the vacancy for the ensuing 4 -year term. flow measurement at sufficient locations to Ellis Porter, Incumbent C. Thatcher Warren, Incumbent Kerm Rima, Incumbent Engineer Stevens Engineer Stevens submitted to the District his proposal for Proposal for Costa engineering work and services for the Costa Mesa Sanitary Mesa Sanitary District District Sewer System Flow Analysis and Report Phase I and Sewer System Flow Phase II. Analysis & Report Included in Phase I: Phase; I and II .. 1. Analyze the present system and determine the critical portions of the system. 2. By use of portable metering equipment make actual flow measurement at sufficient locations to determine sewer use within the District. 3. In conjunction with actual flow measurements and present land use determine flow rates for the various land uses. 4. Determine present utilization of the existing system, noting in particular those portions at • or near capacity. Included in Phase II: 1. Project District's population and land use to 1985. 2. Project sewer construction requirements until 1985. 3. Make construction cost estimates and construction schedules to meet District's needs. Engineer Stevens informed the Board that he would perform both Phase I and Phase II for $8,000. After discussion, Director Warren made a motion, seconded by Director Briggs that Engineer Stevens' proposal be approved. This motion carried by the following roll call vote: AYES: Directors - Warren, Briggs, Rima and Glockner NOES: Directors - None ABSENT: Directors - Porter Victoria Street (F -1) Engineer Stevens submitted his proposal for furnishing the engi- to Thurin St., etc. neering work and services for the construction of a sewer in Victoria Street from a connection with a Newport Boulevard Sewer to Thurin Street, in Thurin Street from Victoria Street to Hamilton Street and in Hamilton Street from Thurin Street to Harbor Boule- vard. This is the F -1 project listed under Group I in Engineer Stevens' construction requirements for 1969 -1985. - 4 - • Director Briggs made a motion that Engineer Stevens be author- ized to prepare the plans and specifications for the above - mentioned project; also, that Engineer Stevens' proposal of $4,800.00 for his engineering work and services be approved. This motion was seconded by Director Warren and carried by the following roll call vote: AYES: Directors - Rima, Briggs, Glockner and Warren NOES: Directors - None ABSENT: Directors - Porter Fair Drive (N) Sewer Engineer Stevens submitted his proposal for furnishing the engi- neering work and services for the construction of a sewer in Fair Drive extending from a connection with the Fairview Road Trunk, east, to the present termination of Elden Pump Station Force Main. This is the (N) project listed under Group I in Engineer Stevens' construction requirements for 1969 -1985. Director Briggs made a motion that Engineer Stevens be author- ized to prepare the plans and specifications for the above - mentioned project; also, that Engineer Stevens' proposal of $3,180.00 for his engineering work and services be approved. This motion was seconded by Director Glockner and carried by the following roll call vote: • AYES: Directors - Rima, Briggs, Glockner and Warren NOES: Directors - None ABSENT: Directors - Porter Dateline Pipe Engineer Stevens informed the Board that due to the Operating Contracting Request Engineers Strike, Dateline Pipe Contracting, Inc. would like an for Extension of extension of their contract to October 13, 1969. Director Time Glockner made a motion, seconded by Director Warren, and unani- mously carried, that this request be approved. Orange County Fair- Engineer Stevens informed the Board that the manholes on the grounds Repair of Orange County Fairgrounds had recently been damaged when a car Manholes hit a pile of bricks, causing the bricks to fall into the man- holes. After discussion, Director Briggs made a motion that three of the manholes be repaired or replaced now, at an estimated cost of $3,000,00, and the remaining four repaired or replaced at the time the Fair Drive Sewer project is completed. This motion was seconded by Director Warren and carried by the following roll call vote: AYES: Directors - Rima, Briggs, Glockner and Warren NOES: Directors - None ABSENT: Directors - Porter • - 5 - .Annexation to District A discussion was held concerning the advantages to the District of Certain Tax in annexing the following properties to the Costa Mesa Sanitary Exempt Properties District: Fairview State Hospital Southern California College Costa Mesa High School Maude Davis School National Guard Te Winkle Park Orange Coast College Director Warren made a motion that the staff check out the properties mentioned above, especially the number of registered voters living on each, and report back to the Board. This motion was seconded by Director Glockner and unanimously carried. Ordinance No. 6 Re Director Warren made a motion, seconded by Director Briggs, and Trailer Parks and unanimously carried, that the staff make a study to determine Swimming Pools the best method for charging hook -up fees for trailer parks and swimming pools. House Count A communication was read by Mr. Bogart requesting an addition of 96 units to the House Count, It was moved by Director • Briggs, seconded by Director Warren and unanimously carried, that 96 units be added to the House Count., making a total of 25,955 as of October 1, 1969. Financial Report Upon motion by Director Briggs, seconded by Director Warren, and unanimously carried, the Financial Report for the month of September, 1969, was approved as submitted. Z -D Products Dumping Attorney June informed the Board that Z -D Products is continuing of Lacquer Thinner to dump sewer lacquer thinner into the District's sewer lines. into Sewer Lines After discussion, Director Warren made a motion that Attorney June take whatever legal action is necessary to stop Z -D Products from dumping lacquer thinner into the sewer lines. This motion was seconded by Director Glockner and unanimously carried. Annexation No. 123 Attorney June informed the Board that Annexation No. 123 was leaving an island between the cadillac agency and the apartments west of the cadillac agency, and that the Local Agency Formation Commission would not approve the annexation as long as this island exists. After discussion, Director Warren made a motion that the Engineer include this island in Annexation No. 123 and submit a corrected map and description to the Local Agency Formation Commission. This motion was seconded by Director Glockner and unanimously carried. • - 6 - 411,ocal Agency A communication from the Local Agency Formation Commission Formation Commission was read changing the meeting scheduled for Christmas Eve to December 17, 1969. Upon motion by Director Warren, seconded by Director Rima, and unanimously carried, the letter was ordered received and filed. County Sanitation The District received a copy of a letter directed to the Depart - District Letter re ment of Health,Education, and Welfare by County Sanitation Sewerage Facilities District No. 6 regarding sewerage facilities, Santa Ana Army Santa Ana Army Air Air Base Report for the period ending September 6, 1969. Upon Base motion by Director Rima, seconded by Director Warren, and unanimously carried, the letter was ordered received and filed. James W. Brown A communication was received from Mr. James W. Brown, 2707 Assessment District Lorenzo Avenue, Costa Mesa, requesting a refund in the amount of $67.50, the trash and garbage assessment on his 1968 -1969 tax bill. Director Warren made a motion that the request be denied since the Certification for Exemption was not received and filed by the deadline date, and that Manager Madsen inform Mr. Brown of the Board's action, seconded by Director Glockner, and unanimously carried. Claim for Damages A letter was received from Edward and Carman R. Paull requesting payment for damages in the amount of $1,220.00. This letter was a copy of a letter that had been mailed to the City of Costa • Mesa. Therefore, Director Warren made a motion, seconded by Director Rima, and unanimously carried, that the letter be received and filed. Director of Finance Director Briggs made a motion authorizing the President and Report No. 69 -4 Secretary to sign Report No. 69 -4 instructing the County Auditor to draw a warrant from the General Running Expense Fund in the amount of $49,406.15. This motion was seconded by Director Rima and carried by the following roll call ^vote: AYES: Directors - Briggs, Rima, Glockner and Warren NOES: Directors - None ABSENT: Directors - Porter Director of Finance Director Briggs made a motion authorizing the President and Report No. 69 -5 Secretary to sign Report No. 69 -5 instructing the County Auditor to draw a warrant from the No. 7 Sewer Trunk Fund in the amount of $2,023.75. n E - 7 - This motion was seconded by Director Rima and carried by the following roll call vote: AYES: Directors - Briggs, Rima, Glockner and Warren NOES: Directors - None ABSENT: Directors - Porter Adjournment Upon motion by Director Briggs, seconded by Director Rima, and unanimously carried, the meeting adjourned at 9:30 p.m. President Secretary C� \I