15 - AWARD CONTRACT TO MANUFACTURE AND DELIVER ONE VACTOR TRUCKITEM 15
COST4 (ESA SAjrN9TqR(Y(DISTR1CT
Memorandum
To: Board of Directors
... an Independent Specia(District
From: Scott Carroll, General Manage
Date: July 26, 2012
Subject: Award Contract to Manufacture and Deliver One Vactor Truck
Summary
The District owns one heavy duty combination vactor truck as part of its sewer
maintenance program. This vehicle is twenty years old, which is way past its lifespan
and vehicle parts are now obsolete. Staff solicited bids to manufacture and deliver a
new combination vactor truck.
Staff Recommendation
That the Board of Directors approve awarding a contract to Municipal Maintenance
Equipment (MME) for manufacturing and delivering one combination vactor truck for
$333,164.58.
Analysis
The District owns a 1992 combination vactor truck to clean "hot spot' sewer locations
and other sewer related maintenance activities. The truck was acquired in 2006 when
the vehicle was already fourteen years old, well past its typical life span of ten to
twelve years. However, staff was able to expand its lifespan for another six years, but
now parts are obsolete, the water tank is corroding and the engine is failing. As a
result, the downtime when the vehicle is in the shop is taking weeks rather than days
and it is making our maintenance program fall behind schedule. For instance, when
the vehicle needed new brakes, the current brakes were obsolete so the replacement
brakes had to be manufactured in Ohio that resulted in the truck being out of
commission for over thirty days.
In June, 2012 staff solicited bids for a 2013 combination vactor truck. Bids were due
on June 29th in which three bids were opened. The results are as follows, which
includes delivery and sales tax:
Protecting our community's Fieafth and the environment by providing sofidwaste andsewer coffection services
crosdca.gov
Board of Directors
July 26, 2012
Page 2 of 2
1. Municipal Maintenance Equipment $300,345.31
2. Haaker Equipment Company $348,634.61
3. Plumbers Depot, Inc. $373,892.50
Award is based on best value evaluation, not solely on low bid.. The criteria used for
the evaluation included cost, responsiveness to specifications, delivery time, warranty
and references.
Municipal Maintenance Equipment (MME) is considered "Best Value" because of their
cost, responsiveness to specifications (MME complied with all the equipment
specifications), delivery time (MME had the quickest delivery time at 45 days) and they
had very good references. Staff is recommending awarding a contract to MME.
Because MME cost is well below the budgeted amount of $390,000, staff approved
some additional add -ons to the vehicle specifications. The following were added to the
original specifications at an additional cost of $32,819.27.
• Ominbus -2 Electronic Controller System with color monitor and digital
footage counter.
• Arrowboard superior signal.
• Wireless remote.
• Diamond plate tool boxes.
• . Diamond plate covers for water tanks.
• Cone racks.
• Black wheels.
• Vac -Con dual engine PD blower machine in lieu of single engine.
The total cost is $333,164.88, which is still below the bids from Haaker Equipment and
the Plumbers Depot.
Strategic Element & Goal
This item complies with objective and strategy of Strategic Element 1.0, Sewer
Infrastructure, which states the following:
Objective: Our objective is to collect and transport wastewater to meet the needs of
existing and future customers.
Strategy: We will do this by the careful management of the collection infrastructure
using prudent planning and maintenance, with financial strategies to maintain sufficient
capacity and respond to changing regulatory demands.
Legal Review
Deputy District Counsel has reviewed and approved the attached agreement.
Board of Directors
July 26, 2012
Pacie 2 of 2
Financial Review
The total cost is $333,164.58. A total of $390,000 is budgeted in the FY 2012 -13
Budget for replacing the existing vactor truck.
Committee Recommendation
Not applicable
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for
the July 26, 2012 Board of Directors regular meeting at District Headquarters and on
District's website.
Alternative Actions
1. Refer the matter back to staff
Attachment A: Contract with Municipal Maintenance Equipment (MME)
Reviewed by:
Teresa Gonzalez
Accounting Manager
ATTACHMENT A
AGREEMENT FOR MANUFACTURING AND DELIVERING
ONE VACTOR TRUCK
(Municipal Maintenance Equipment)
This AGREEMENT is made and entered into as of the day of
, 2012, by and between the COSTA MESA SANITARY DISTRICT, an
independent special district, ( "DISTRICT ") and Municipal Maintenance Equipment, Inc., a
California corporation ( "CONTRACTOR ").
RECITALS
A. DISTRICT has one vactor truck that is at the end of its useful life and is in need of
replacement.
B. DISTRICT desires to purchase and procure a new vactor truck in order to perform
required sewer maintenance services.
C. CONTRACTOR has submitted a proposal to DISTRICT to manufacture and
deliver a new vactor truck.
D. CONTRACTOR's proposal is considered "best value," and the DISTRICT desires
to enter into an agreement with CONTRACTOR for procuring and manufacturing one vactor
truck.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, DISTRICT and CONTRACTOR agree as follows:
1. SCOPE OF WORK
DISTRICT retains CONTRACTOR to perform, and CONTRACTOR agrees to render,
those services (the "SERVICES ") that are defined in attached Exhibit "A ", which is incorporated
by this reference in accordance with this AGREEMENT's terns and conditions.
2. STANDARD OF PERFORMANCE
While performing the SERVICES, CONTRACTOR will exercise the reasonable
professional care and skill customarily exercised by reputable members of CONTRACTOR'S
profession for manufacturing sewer vactor trucks and will use reasonable diligence and best
judgment while exercising its professional skill and expertise.
3. TERM
The term of this AGREEMENT will be effective for a period of 60 days from the date
first above written. The contract may be extended by the General Manager on one -month
extensions. Any extension of this AGREEMENT must be made in writing.
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4. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this AGREEMENT.
5. COMPENSATION
The total fee payable for the Products and SERVICES to be performed during the initial
AGREEMENT term will be Three Hundred Thirty -Three Thousand One Hundred Sixty-Four
Dollars and Eighty -Eight Cents ($333,164.88).
6. STATUS OF CONTRACTOR
CONTRACTOR will perform the SERVICES in CONTRACTOR's own way as an
independent contractor and in pursuit of CONTRACTOR's independent calling and not as an
employee of DISTRICT. CONTRACTOR will be under control of DISTRICT only as to the
result to be accomplished but will consult with DISTRICT as necessary. The persons used by
CONTRACTOR to provide services under this AGREEMENT will not be considered employees
of DISTRICT for any purposes.
The payment made to CONTRACTOR pursuant to this AGREEMENT will be the full
and complete compensation to which CONTRACTOR is entitled. DISTRICT will not make any
federal or state tax withholdings on behalf of CONTRACTOR or its agents, employees or
subcontractors. DISTRICT will not be required to pay any workers' compensation insurance or
unemployment contributions on behalf of CONTRACTOR or its employees or subcontractors.
CONTRACTOR agrees to indemnify DISTRICT within thirty (30) days for any tax, retirement
contribution, social security, overtime payment, unemployment payment, or workers'
compensation payment which DISTRICT may be required to make on behalf of CONTRACTOR
or any agent, employee, or subcontractor of CONTRACTOR for work done under this
AGREEMENT. At the DISTRICT's election, DISTRICT may deduct the indemnification
amount from any balance owing to CONTRACTOR.
7. SUBCONTRACTING
CONTRACTOR will not subcontract any portion of the SERVICES without prior written
approval of DISTRICT. If CONTRACTOR subcontracts any of the SERVICES, CONTRACTOR
will be fully responsible to DISTRICT for the acts and omissions of CONTRACTOR's
subcontractor and of the persons either directly or indirectly employed by the subcontractor, as
CONTRACTOR is for the acts and omissions of persons directly employed by CONTRACTOR.
Nothing contained in this AGREEMENT will create any contractual relationship between any
subcontractor of CONTRACTOR and DISTRICT. CONTRACTOR will be responsible for payment
of subcontractors. CONTRACTOR will bind every subcontractor and every subcontractor of a
subcontractor by the terms of this AGREEMENT applicable to CONTRACTOR's work unless
specifically noted to the contrary in the subcontract and approved in writing by DISTRICT.
8. OTHER CONTRACTORS
The DISTRICT reserves the right to employ other CONTRACTORS in connection with the
SERVICES.
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9. SHIPPING, TAXES, TESTING, AND WARRANTY
The price specified herein includes all taxes and shipping charges. The vehicle shall be
delivered to DISTRICT's yard at 174 W. Wilson Street, Costa Mesa, California. It shall be subject
to a two -day testing and training period in which CONTRACTOR's representatives shall train
operators on its features and during which DISTRICT will test the condition of the vehicle and
whether it meets all specifications. Upon completion of those two days of testing and training,
DISTRICT will accept the vehicle if it meets the specifications and is otherwise working properly.
At that time title shall pass, and the risk of loss will not pass until then. CONTRACTOR shall
provide DISTRICT with the following warranties, which shall be memorialized in a separate
written instrument provided before title passes.
• All equipment manufactured by CONTRACTOR shall be free from defects in material and
workmanship for a period of twelve (12) months from the date of delivery to the
DISTRICT.
• The debris tank shall be free from defects in material and workmanship for a period of five
(5) years from the date the unit is first placed into service.
• The fresh water tanks shall be free from defects in material and workmanship for a period of
ten (10) years from the date the unit is first placed into service.
10. INDEMNIFICATION
CONTRACTOR agrees to indemnify and hold harmless the DISTRICT and its officers,
officials, employees, and volunteers from and against all claims, damages, losses, and expenses
including attorney's fees arising out of the performance of the work described herein caused in
whole or in part by any willful misconduct or negligent act or omission of the CONTRACTOR, any
subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any
of them may be liable.
The parties expressly agree that any payment, attorney's fee, costs, or expense DISTRICT
incurs or makes to or on behalf of an injured employee under the DISTRICT's self - administered
workers' compensation is included as a loss, expense, or cost for the purposes of this section, and
that this section will survive the expiration or early termination of this Agreement.
11. INSURANCE
CONTRACTOR will obtain and maintain for the duration of this AGREEMENT, and
any and all amendments, insurance against claims for injuries to persons or damage to property
which may arise out of or in connection with performance of the SERVICES by CONTRACTOR
or CONTRACTOR's agents, representatives, employees, or subcontractors. The insurance will
be obtained from an insurance carrier admitted and authorized to do business in the State of
California. The insurance carrier is required to have a current Best's Key Rating of not less than
"A-:V".
11.1 Coverages and Limits. CONTRACTOR will maintain the types of coverages
and minimum limits indicated below, unless the District Counsel or General Manager approves a
lower amount. These minimum amounts of coverage will not constitute any limitations or cap on
CONTRACTOR's indemnification obligations under this AGREEMENT. DISTRICT, its
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officers, agents, and employees make no representation that the limits of the insurance specified
to be carried by CONTRACTOR pursuant to this AGREEMENT are adequate to protect
CONTRACTOR. If CONTRACTOR believes that any required insurance coverage is
inadequate, CONTRACTOR will obtain such additional insurance coverage, as CONTRACTOR
deems adequate, at CONTRACTOR's sole expense.
11.1.1 Commercial General Liability Insurance. One Million Dollars ($1,000,000)
combined single -limit per occurrence for bodily injury, personal injury, and property damage. If
the submitted policies contain aggregate limits, general aggregate limits will apply separately to
the work under this AGREEMENT or the general aggregate will be twice the required per
occurrence limit.
11.1.2 Automobile Liability (if the use of an automobile is involved for
CONTRACTOR'S work for DISTRICT). One Million Dollars ($1,000,000) combined single -
limit per accident for bodily injury and property damage.
11.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation
limits as required by the California Labor Code and Employer's Liability limits of One Million
Dollars ($1,000,000) per accident for bodily injury. Workers' Compensation and Employer's
Liability insurance will not be required if CONTRACTOR has no employees and provides, to
DISTRICT's satisfaction, a declaration stating this.
11.2. Additional Provisions. CONTRACTOR will ensure that the policies of
insurance required under this AGREEMENT contain, or are endorsed to contain, the following
provisions:
11.2.1 The DISTRICT will be named as an additional insured on General
Liability.
11.2.2 CONTRACTOR will obtain occurrence coverage, excluding
Professional Liability, which will be written as claims -made coverage.
11.2.3 This insurance will be in force during the life of this AGREEMENT
and any extensions of it and will not be canceled without thirty (30) days prior written
notice to DISTRICT sent by certified mail pursuant to the Notice provisions of this
AGREEMENT.
11.3 Providing Certificates of Insurance and Endorsements. Prior to DISTRICT's
execution of this AGREEMENT, CONTRACTOR will furnish certificates of insurance and
endorsements to DISTRICT.
11.4 Failure to Maintain Coverage. If CONTRACTOR fails to maintain any of
these insurance coverages, then DISTRICT will have the option to declare CONTRACTOR in
breach or may purchase replacement insurance or pay the premiums that are due on existing
policies in order to maintain the required coverages. CONTRACTOR is responsible for any
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payments made by DISTRICT to obtain or maintain insurance, and DISTRICT may collect these
payments from CONTRACTOR or deduct the amount paid from any sums due CONTRACTOR
under this AGREEMENT.
11.5 Submission of Insurance Policies. DISTRICT reserves the right to require, at any
time, complete and certified copies of any or all required insurance policies and endorsements.
12. BUSINESS LICENSE
CONTRACTOR will obtain and maintain a City of Costa Mesa Business License for the
term of this AGREEMENT, as may be amended from time -to -time.
13. ACCOUNTING RECORDS
CONTRACTOR will maintain complete and accurate records with respect to costs
incurred under this AGREEMENT. All records will be clearly identifiable. CONTRACTOR will
allow a representative of DISTRICT during normal business hours to examine, audit, and make
transcripts or copies of records and any other documents created pursuant to this AGREEMENT.
CONTRACTOR will allow inspection of all work, data, documents, proceedings, and activities
related to this AGREEMENT for a period of three (3) years from the date of final payment under
this AGREEMENT.
14. OWNERSHIP OF DOCUMENTS
All work product produced by CONTRACTOR or its agents, employees, and
subcontractor pursuant to this AGREEMENT is the property of DISTRICT. In the event this
AGREEMENT is terminated, all work product produced by CONTRACTOR or its agents,
employees, and subcontractors pursuant to this AGREEMENT will be delivered at once to
DISTRICT. CONTRACTOR will have the right to make one (1) copy of the work product for
CONTRACTOR's records.
15. COPYRIGHTS
CONTRACTOR agrees that all copyrights that arise from the SERVICES will be vested
in DISTRICT, and CONTRACTOR relinquishes all claims to the copyrights in favor of
DISTRICT.
16. NOTICES
The name of the persons who are authorized to give written notices or to receive written
notice on behalf of DISTRICT and on behalf of CONTRACTOR under this AGREEMENT:
For DISTRICT: For CONTRACTOR:
Name: Scott Carroll
Title: General Manager
Address: 628 West 19th Street
Costa Mesa, California 92627
Name: Frank Wheeler, III
Title: Vice President
Address: 2360 Harvard Street
Sacramento, California 95815
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Phone No.: (949) 645 -8400 Phone No.: (916) 922 -1101
Each party will notify the other immediately of any changes of address that would require any notice or
delivery to be directed to another address.
17. CONFLICT OF INTEREST
DISTRICT will evaluate CONTRACTOR's duties pursuant to this AGREEMENT to
determine whether disclosure under the Political Reform Act and DISTRICT's Conflict of Interest
Code is required of CONTRACTOR or any of CONTRACTOR's employees, agents, or
subcontractor. Should it be detennined that disclosure is required, CONTRACTOR or
CONTRACTOR's affected employees, agents, or subcontractors will complete and file with the
District Clerk those schedules specified by DISTRICT and contained in the Statement of Economic
Interests Form 700.
CONTRACTOR, for CONTRACTOR and on behalf of CONTRACTOR's agents,
employees, subcontractors and consultants, warrants that by execution of this AGREEMENT that
they have no interest, present or contemplated, in the projects affected by this AGREEMENT.
CONTRACTOR further warrants that neither CONTRACTOR, nor CONTRACTOR's agents,
employees, subcontractors, and consultants, have any ancillary real property, business interests, or
income that will be affected by this AGREEMENT or, alternatively, that CONTRACTOR will file
with the DISTRICT an affidavit disclosing this interest.
18. GENERAL COMPLIANCE WITH LAWS
CONTRACTOR will keep fully informed of federal, state, and local laws and ordinances
and regulations which in any manner affect those employed by CONTRACTOR, or in any way
affect the performance of the SERVICES by CONTRACTOR. CONTRACTOR will at all times
observe and comply with these laws, ordinances, and regulations and will be responsible for the
compliance of CONTRACTOR's services with all applicable laws, ordinances, and regulations.
CONTRACTOR will be aware of the requirements of the Immigration Reform and
Control Act of 1986 and will comply with those requirements, including, but not limited to,
verifying the eligibility for employment of all agents, employees, subcontractors, and consultants.
19. DISCRIMINATION AND HARASSMENT PROHIBITED
CONTRACTOR will comply with all applicable local, state, and federal laws and
regulations prohibiting discrimination and harassment.
20. DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the SERVICES, the following
procedure will be used to resolve any questions of fact or interpretation not otherwise settled by
agreement between the parties. Representatives of CONTRACTOR or DISTRICT will reduce
such questions, and their respective views, to writing. A copy of such documented dispute will be
forwarded to both parties involved along with recommended methods of resolution, which would
be of benefit to both parties. The representative receiving the letter will reply to the letter along
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with a recommended method of resolution within ten (10) business days. If the resolution thus
obtained is unsatisfactory to the aggrieved party, a letter outlining the disputes will be forwarded
to the General Manager. The General Manager will consider the facts and solutions
recommended by each party and may then opt to direct a solution to the problem. In such cases,
the action of the General Manager will be binding upon the parties involved, although nothing in
this procedure will prohibit the parties from seeking remedies available to them at law.
21. TERMINATION
In the event of the CONTRACTOR's failure to prosecute, deliver, or perform the
SERVICES, DISTRICT may terminate this AGREEMENT for nonperformance by notifying
CONTRACTOR by certified mail of the termination. If DISTRICT decides to abandon or
indefinitely postpone the work or services contemplated by this AGREEMENT, DISTRICT may
terminate this AGREEMENT upon written notice to CONTRACTOR. Upon notification of
termination, CONTRACTOR has five (5) business days to deliver any documents owned by
DISTRICT and all work in progress to DISTRICT's address contained in this AGREEMENT.
DISTRICT will make a determination of fact based upon the work product delivered to
DISTRICT and of the percentage of work that CONTRACTOR has performed which is usable
and of worth to DISTRICT in having this AGREEMENT completed. Based upon that finding
DISTRICT will determine the final payment of this AGREEMENT.
Either party upon tendering thirty (30) days written notice to the other party may
terminate this AGREEMENT. In this event and upon request of DISTRICT, CONTRACTOR
will assemble the work product and put it in order for proper filing and closing and deliver it to
DISTRICT. CONTRACTOR will be paid for work performed to the termination date; however,
the total will not exceed the lump sum fee payable under this AGREEMENT. DISTRICT will
make the final determination as to the portions of tasks completed and the compensation to be
made.
22. COVENANTS AGAINST CONTINGENT FEES
CONTRACTOR warrants that CONTRACTOR has not employed or retained any
company or person, other than a bona fide employee working for CONTRACTOR, to solicit or
secure this AGREEMENT, and that CONTRACTOR has not paid or agreed to pay any company
or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift,
or any other consideration contingent upon, or resulting from, the award or making of this
AGREEMENT. For breach or violation of this warranty, DISTRICT will have the right to annul
this AGREEMENT without liability, or, in its discretion, to deduct from the AGREEMENT
price or consideration, or otherwise recover, the full amount of the fee, commission, percentage,
brokerage fees, gift, or contingent fee.
23. CLAIMS AND LAWSUITS
By signing this AGREEMENT, CONTRACTOR agrees that any AGREEMENT claim
submitted to DISTRICT must be asserted as part of the AGREEMENT process as set forth in this
AGREEMENT and not in anticipation of litigation or in conjunction with litigation.
CONTRACTOR acknowledges that if a false claim is submitted to DISTRICT, it may be
considered fraud, and CONTRACTOR may be subject to criminal prosecution. CONTRACTOR
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acknowledges that California Government Code sections 12650 et seq., the False Claims Act
applies to this AGREEMENT and, provides for civil penalties where a person knowingly submits
a false claim to a public entity. These provisions include false claims made with deliberate
ignorance of the false information or in reckless disregard of the truth or falsity of information. If
DISTRICT seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its
litigation costs, including attorney's fees. CONTRACTOR acknowledges that the filing of a false
claim may subject CONTRACTOR to an administrative debarment proceeding as the result of
which CONTRACTOR may be prevented to act as a CONTRACTOR on any public work or
improvement for a period of up to five (5) years. CONTRACTOR acknowledges debarment by
another jurisdiction is grounds for DISTRICT to terminate this AGREEMENT.
24. JURISDICTIONS AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of enforcing
a right or rights provided for by this AGREEMENT will be tried in a court of competent
jurisdiction in the County of Orange, State of California, and the parties waive all provisions of
law providing for a change of venue in these proceedings to any other county.
25. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this AGREEMENT will be binding upon
DISTRICT and CONTRACTOR and their respective successors. Neither this AGREEMENT or
any part of it nor any monies due or to become due under it may be assigned by CONTRACTOR
without the prior consent of DISTRICT, which shall not be unreasonably withheld.
26. ENTIRE AGREEMENT
This AGREEMENT, together with any other written document referred to or contemplated
by it, along with the purchase order for this AGREEMENT and its provisions, embody the entire
AGREEMENT and understanding between the parties relating to the subject matter of it. In case of
conflict, the terms of this AGREEMENT supersede the purchase order. Neither this AGREEMENT
nor any of its provisions may be amended, modified, waived or discharged except in a writing
signed by both parties.
27. AUTHORITY
The individuals executing this AGREEMENT and the instruments referenced in it on behalf
of CONTRACTOR each represent and warrant that they have the legal power, right, and actual
authority to bind CONTRACTOR to the terms and conditions of this AGREEMENT.
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MUNICIPAL MAINTENANCE
EQUIPM51 IT, NC.
*By: 'a-L—L " iK:
(sign here)
Frank Wheeler III,
Vice President
COSTA MESA SANITARY DISTRICT, an
.independent special district
M
ATTEST:
(print name /title)
**By: 41 By:
( iere)
Nancy Steffan
Corporate Secretary
(print name /title)
President
Secretary of the Board
If required by DISTRICT, proper notarial acknowledgment of execution by CONTRACTOR.
must be attached. If a Corporation, Agreement must be signed by one corporate officer from
each of the following two.groups.
*Group A.
Chairman,
President, or
Vice- President
* *Group B.
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant .
secretary under corporate seat empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:.
District Cou s 1
By:
Page 0 of 18
EXHIBIT A
MANNER OF PERFORMING SERVICES
GENERAL SPECIFICATIONS
A. GENERAL SPECIFICATIONS COMPLY:
1. The machine should be capable of removing stones, grit, grease,
sludge and other debris from sanitary sewer and -or drain lines by the
flushing action of high pressure water. Yes X No
2. The machine should include an air conveying vacuum system to
provide for the simultaneous removal of the debris flushed to the
manhole by the high pressure water system or for the removal of debris
from sewers, sumps, catch basins, digesters, wet wells, bar screens, etc. Yes X No
3. The machine should be capable of being operated by one person with
all operating controls for high pressure water pump, hose reel and
vacuum located at the front of the machine for safety. This is an
essential safety feature. Yes X No
B. DEBRIS BODY COMPLY:
1. Debris body should have a minimum capacity of 12 cubic yards. Yes X No
2. The body should be round for maximum strength and be constructed
of 3/16" Exten or Corten steel for corrosion and abrasion resistance.
Bidder should submit a letter specifying the type of steel used for
construction. Yes X No
3. The rear door should be hydraulic powered open /close. The door
should be capable of opening by hydraulic power with the debris body
in the down position and capable of controlling load while dumping.
Rear door should have a minimum 6" diameter liquid drain and valve
for removing excess liquids. Drain should have 10' of lay flat hose. Yes X No
4. A splash shield should encompass the lower 180 degrees of the
debris body opening to aid in draining off excess liquids. A rear door
safety prop should be provided. Yes X No
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5. The debris body should have at least four (4) door locks that lock
hydraulically. Locks should consist of four dead -bolt or actuating latches.
Each lock should be fully adjustable. Door lock design should be used to
prevent the door from opening unintentionally due to hydraulic valve or
cylinder pressure loss. Door locks should be fail -safe without the use of
manual clamps of any kind. If a cam eccentric design lock is supplied, a
single manual T -bolt for operator safety will be acceptable. Door lock
system should be fully hydraulic and fully operable from the controls Yes X No
located behind the cab.
6. The debris body should be dumped by raising to a minimum 50 degree
angle for ease of dumping and should be equipped with a forward mounted,
power up and down hydraulic dump cylinder or a power up and down
underbody scissor body hoist to assure stability during the dumping cycle
and to prevent the rear door from hitting the ground during dumping. Yes X No
7. The debris body should be fixture on an independent sub -frame separate
from the chassis frame that includes as part of its component a boom
pedestal and welded J- straps or approved mounting brackets for water tank
supports. It should provide for a 3 point mounting system of the debris Yes X No
body.
8. Dump controls should be located mid -ship on the curb side of the unit
adjacent to the door lock controls. Controls should be located well forward Yes X No
of the dumping area for operator safety. Detent position for travel.
9. An internal float device with external indicator should be supplied to Yes X No
show when body is loaded to capacity.
10. Dual porting should be used for debris body air exhaust to reduce
exhaust air speed so incoming debris can successfully drop out of air
stream. Exhaust ports should be a minimum of 10" in diameter and round Yes X No_
to further reduce turbulence.
Yes X No_
11. Debris tank painted all white. COMPLY:
C. AUTOMATIC VACUUM BREAKER
1. An automatic vacuum breaker assembly should be located inside the Yes X No
debris body.
2. An automatic vacuum breaker shut down system that completely shuts
down 100% of the air flow to the vacuum system to prevent body Yes X No
overfilling and wastewater discharge into the atmosphere should be
included.
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3. Disengage blower. This system will be used for safety in the event suction
must be shut off in case of an emergency. Yes X No
D. VACUUM SYSTEM COMPLY:
1. The vacuum should be provided by a positive displacement rotary lobe
blower capable of 4500 CFM inlet volume and a minimum 217" negative
water pressure (16" HG). To ensure longer blower life and quiet operation, the
blower should achieve the maximum rated performance at no more than 2250
RPM Yes X No
2. A means of completely engaging /disengaging the blower and varying the
vacuum suction from the operator's station at the front of the machine should Yes X No
be provided.
3. A final filter should be supplied to limit the ingestion of abrasive material
into the positive displacement blower. It must be positioned between the outlet
of the debris body and inlet of the vacuum blower and contain a removable
stainless steel micro screen. The screen is to be no larger than 20 mesh and
cylindrical in shape with a minimum 14" diameter and 20" length to allow for
maximum protection and air flow. Filter should be vertically mounted. Filter
housing to have minimum 8" inspection port. No tools required to inspect
and/or remove filter. Yes X No
4. To further protect the vacuum source from liquid or solid particulate wear, a
tapered, vertical, cyclone separator constructed of abrasion resistant steel
should be provided. It should be capable of removing particles larger than 50
microns. It is to have a rubber sealed access door. An empty fan housing or
horizontally mounted separator of any design could be deemed ineffective in Yes X No
providing the desired level of protection.
5. A complete drawing of the separator design should be provided. Separator
should be an independent component, separate from the debris body and
Yes X No
vacuum source.
6. Bidder to provide with bid proposal a drawing showing air flow through the Yes X No
system and separator.
7. Bidder to provide with proposal a certified performance graph showing Yes X No
CFM and negative pressure.
8. System should be capable of vacuuming under water without special Yes X No
attachments.
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9. System should be capable of producing 100% rated vacuum pressure with no
air flow through vacuum tubes. This is an essential feature in the application
where material needs to be vacuumed under the water surface, i.e. lift stations,
plugged manholes, etc.
E. WATER SUPPLY
1. The water tanks should have a minimum usable capacity of 1500 gallons.
Certificate from manufacturer verifying capacity should be included.
2. The water tanks should be constructed from aluminum or plastic, cross -
linked by four inch tubing to fill and empty evenly.
3.Water tanks should be mounted at and below the truck frame to provide a
low center of gravity for truck stability.
4. Length and diameter of water tanks should be adjustable by body
manufacturer to ensure proper fit and weight distribution.
5. Water tanks should not rise when debris body is dumped for safety and
stability.
6. A 2 '/2" x 25' hydrant hose and wrench should be provided. Basket for hose
mounted at curbside fill location to be provided.
7. A 4" anti - siphon air gap should be installed.
8. Water tanks should have a 10 year warranty.
9. A copy of tank warranty is provided.
F. VACUUM SYSTEM BOOM AND HOSE
1. Should be front loading, attached at the front of the machine in order to
provide ease of positioning the machine over the manhole as well as afford
maximum safety for the operator.
2. Vacuum hoses and tubing should be 8" inner- diameter.
Yes X No
COMPLY:
Yes X No
Yes X No
Yes X No
Yes X No
Yes X No
Yes X No
Yes X No
Yes X No
Yes X No
COMPLY:
Yes X No
Yes X No
Page 13 of 18
3. Boom should provide left and right rotation to allow work off of either side of
the machine. Left and right swing movements to be actuated by a hydraulic
cylinder. The boom should telescope a minimum of ten feet to aide in the Yes X No
addition of vacuum tubes to the system.
4. Boom should provide a minimum 17' of vertical lift utilizing one or two large
diameter hydraulic cylinder. Boom lift capacity at bumper – 600 lbs retracted. Yes X No
5. Boom should provide a minimum of 24' reach off of the centerline of the unit.
Boom should telescope forward a minimum of 8' without affecting the height of Yes X No
the pick -up hose and tubing. EXCEEDS: 10 ft. True Telescoping Boom
6. A 4" x 6" rectangular beam should extend to support boom vacuum tube
through the entire length of extension for maximum structural integrity. The
hydraulic cylinder used for telescoping action should be enclosed inside the Yes X No
rectangular beam, if required in design.
7. Boom functions should be controlled by a joy -stick mounted at front operator
station. A six way remote pendant with vacuum breaker switch should also be Yes X No
supplied.
8. Pipe extensions to clean to 20' should be supplied with the unit. Yes X No
9. Spring loaded or hydraulic fold down pipe racks with 6 pipe capacity should
be provided that allow operator to access pipe from ground level. Pipe racks Yes X No
should be mounted on both sides of debris body. — –
10. Boom should be painted white. Yes X No_
COMPLY:
G. HIGH PRESSURE WATER PUMP
1. The high pressure water pump should be set to deliver 80 gpm @ 2500 psi Yes X No
continuous duty.
2. The high pressure water pump should be a dual- acting single piston design Yes X No
powered by a direct hydraulic flow with a 1: 1 oil input to water output ratio or a
triplex style water pump with smooth continuous flow and pressure operation.
3. The high pressure water pump should operate independently of the vacuum
system and be powered by the chassis engine via heavy duty transfer case and Yes X No
direct mount oil pump or a PTO driven hydrostatic drive allowing the chassis to
operate in neutral.
4. Controls to vary flow from 30 – 80 gpm while maintaining full pressure Yes X No.
without affecting vacuum performance should be located at the front operator
station.
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5. Controls for starting and stopping the water pump and varying flow and pressure
should be located at the front operator station. Yes X No
6. In case of emergency, the high pressure water pump on/off function should be
controlled by a single electric safety switch at the front operator station. Water
pump should instantly stop flow from a full throttle, full flow mode when switch is Yes X No
placed in the "off "position.
position.
7. High pressure water pump should be mounted below 100% of the water supply to
assure a gravity flooded inlet with no priming required at any time, or be certified Yes X No
location by pump manufacturer with certification included in the bid.
H. HOSE REEL ASSEMBLY
COMPLY:
1. The hosed reel should be located at the front of the vehicle.
Yes X No
2. The hose reel shall be capable of holding 800' of 1" hose.
Yes X No
3. The hose reel shall have a footage counter.
Yes X No
4. The hose reel shall be DOT legal and provide adequate ground clearance.
Yes X No
I. MANHOLE CLEANING WATER SYSTEM (HAND GUN)
COMPLY:
1. A hand gun system should be provided to assist in cleaning catch basins,
Yes X No
manholes, screens, etc.
2. Hand gun should be powered by the high pressure water system. Flow and
Yes X No
pressure at hand gun should be regulated at 20 gpm @ 700 psi.
3. Hand gun should include on/off control and spray pattern adjustment from a fine
Yes X No
mist to a steady jet.
4. Hand gun should be mounted mid -ship and include 50' of high pressure hose on Yes X No
a spring- loaded retractable reel with quick - connect couplings.
Page 15 of 18
J. JET RODDER HOSE COMPLY:
1. 800' x 1" high pressure jet hose rated for 2500 psi working pressure and 6250 psi Yes X No
burst pressure should be provided.
2. A heavy duty hose guide with 25' nylon rope should be provided. Yes X No
3. Nozzles should be provided as follows:
i penetrator nozzle with carbide inserts Yes X No
2 sanitary nozzles
1 sand nozzle
Yes X No,
4. Jet rodder hose is I", colored orange
K. HYDRAULIC SYSTEM AND LUBRICATION COMPLY:
1. The hydraulic system should have a minimum capacity of 60 gallons. Yes X No.
2. Hydraulic shut -off valves should be included on all main lines. Yes X No
3. Lube points should be marked by weather proof tags. Yes X No
L. ACCESSORIES COMPLY:
1. 2 — 36 x 18 x 18 aluminum sealed lockable tool boxes Yes X No
2. electronic back -up alarm Yes X No
3. debris body flush out system powered by high pressure water pump Yes X No
4. 25' leader hose Yes X No
5. jack - hammer action on rodder system Yes X No.
6. accumulator system Yes X No.
7. drain valves at water pump Yes X No.
8. 3" y -type stainless steel strainer at water pump with brass valve Yes X No.
Page 16 of 18
M. LIGHTING AND ELECTRICAL COMPLY:
1. The entire module electrical system should be vapor sealed to meet N.E.M.A. 4 Yes X No
standards._
Yes X No
2. All circuits should be protected by circuit breakers.
Yes X No
3. Clearance lights and reflectors should be furnished in accordance with D.O.T.
standards. Yes X No
Yes X No
4. Front and rear mounted beacon lights should be provided.
Yes X No
5. A hand held spot light with front bumper plug should be provided. Yes X No
N. OPERATOR TRAINING AND SERVICE COMPLY:
1. Two days of operator training should be provided by a factory trained representative. Yes X No
2. Operator manual, maintenance manual and video should be provided upon delivery. Yes X No
3. A local service facility should be located within 50 miles from District Yard. Yes X No
O. MOUNTING AND DELIVERY COMPLY:
1. The unit will be painted white and mounted on the chassis at the factory of the body Yes X No
manufacturer.
2. All transportation charges are included. Yes X No
P. EXCEPTIONS AND DEVIATIONS COMPLY:
1. It is the bidder's responsibility to carefully examine each item of the specifications.
Failure to respond to each section of the specifications comply: yes /no could cause the
proposal to be rejected without review as `non- responsive.' All variances, "no" Yes X No
responses, exceptions and/or deviations will be fully described on an additional sheet
to be submitted with the bid.
COMPLY:
Q. TRUCK CHASSIS New 2013 Model
Engine: automatic transmission, 350 h.p. diesel Yes X No
Engine shutdown electric key operated Yes X No
Transmission: Allison automatic
Yes X No
Page 17 of 18
GVWR: 60,000 lbs.
Yes
X No
Exhaust: single vertical bright finish tailpipe and guard
Yes
X No
Air horn
Yes
X No
Anti -Lock brake system
Yes
X No
Fuel tank: under cab steel 100 gallons
Yes
X No
Primary mirrors: 7.44" x 14.84" w/ 102" wide spacing
Yes
X No
Auxiliary mirrors: 7.44" sq. convex both sides
Yes X No
Air conditioner
Yes
X No
AM/FM stereo
Yes
X No
Driver seat: Mid -back air suspension EXCEEDS: Hi -Back
Yes
X No
Passenger seat: Mid -back non - suspended EXCEEDS: Hi -Back
Yes
X No
Full gauge package: air system gauge primary and secondary needle, air restriction
indicator, fuel, water tem, hour meter, tachometer, oil pressure, volt meter, speedometer
Yes
X No
w/ odometer
Windshield wiper w/ delay
Yes
X No
Interior sun visors: driver and passenger
Yes
X No
5 # fire extinguishers
Yes
X No
Set of triangles
Yes
X No
The following additional items will be included:
COMPLY:
Omnibus -2 Electronic Controller System with Color Monitor and Digital Footage
Yes
X No
Counter
Yes
X No
Arrowboard Superior Signal Model SY3984896L
Yes
X No
Wireless Remote
Yes
X No
Diamond Plate Tool Boxes
Yes
X No
Diamond Plate Covers for Water Tanks
Yes
X No
Cone Racks (2)
Yes
X No
Black Wheels
Yes
X No
Vac -Con Dual Engine PD Blower Machine in lieu of Single Engine
Yes
X No
Page 18 of 18