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Minutes - Board - 1969-02-05MINUTES OF THE REGULAR MEETING BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT HELD AT 77 FAIR DRIVE 0 February 5, 1969 Roll Call PRESENT: Directors - Warren, Briggs and Rima ABSENT: Directors - Glockner and Porter Officials Present: Manager Madsen,_Director of Finance Oman, Engineer Stevens, Attorney June, Director of Streets and Parkways ,.Bogart,..and Assistant Secretary Angel Warren Appointed Attorney June informed the Board that.in the absence of President President Pro Tem Porter, it would be necessary to appoint a.President.pro tem. There- fore, Director Rima made a motion, seconded by Director Briggs, and unanimously carried, that Director Warren be appointed President pro tem. The meeting was called to order at 7 :30 p.m. by President pro tem. Warren. Minutes of Jan. 2 Upon motion by Director Rima, seconded by Director Briggs and unani- and 16, 1969 mously carried, the minutes of January 2 and January 16, 1969, were approved as posted and distributed. port on Cost Engineer Stevens informed the Board that he had called a few contrac- us Guaranteed tors regarding their feelings about the cost plus guaranteed.maximum Maximum Type Bid type of bid. They stated that they had no experience with this method. After discussion, Director Rime made a motion, seconded by Director Briggs, and unanimously carried, that.Engineer Stevens proceed with the re- writing of the plans and specifications for the by -pass connec- tions and submit them to the Board for approval at the March 5th meeting. Letter from Orange Engineer Stevens informed the Board that he had received a letter from County Road Dept. the Orange County Road Department indicating their intention to widen Re Tustin from Tustin Avenue from Palisades Road to University Drive, and requesting Palisades to that the District move its facilities to a better location. Director University Drive Briggs made a motion, seconded by Director .Rime, and unanimously carried, that Engineer Stevens contact the.County and ask them to pay for the re- location of the District's facilities, especially since the District already paid for the re- location in 1964 when the County was improving the street. - Annexation No. 112 Attorney June presented Resolution of Application to the Local Agency Resolution No. Formation Commission for Annexation No. 112 to the -Costa Mesa Sanitary 69 -208 District. He informed the Board that the annexation fee had been received along with the letter of request. • - 2 Annexation No, 112 Director Rima made a motion that Resolution No. 69 -208, being "A RESO- �ontinued LUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, MAKING APPLICATION TO THE LOCAL AGENCY FORMATION COMMISSION OF ORANGE COUNTY, CALIFORNIA, FOR THE ANNEXATION OF TERRITORY TO THE DISTRICT," be adopted. This motion was seconded by Director Briggs, and carried by the following roll call vote: AYES: Directors - Warren,-Rima and Briggs NOES: - Directors - None ABSENT.: Directors - Glockner and Porter Annexation No,..117 Attorney June presented Resolution of Application to the Local Agency Resolution No. Formation Commission for Annexation No. 117 to the Costa Mesa Sanitary 69 -209 District. He informed the Board that the annexation fee had been received along with the letter of request. Director Briggs made a motion that Resolution No. ,69 -209 being "A RESO- LUTION OF THE BOARD.OF DIRECTORS OF-THE COSTA -MESA SANITARY DISTRICT, ORANGE.COUNTY,..CALIFORNIA, MAKING APPLICATION TO_THE LOCAL AGENCY FORMA- TION COMMISSION OF ORANGE COUNTY, CALIFORNIA,_FOR THE ANNEXATION OF TERRITORY TO THE DISTRICT," be adopted. This motion was seconded by Director Rima, and carried by the following roll call vote: • AYES: Directors - Warren, Rima and Briggs NOES: Directors - None ABSENT: Directors — Glockner and Porter Annexation No. 118 Attorney June presented Resolution of Application to the Local Agency Resolution No. Formation Commission for Annexation No. 118 to the Costa Mesa Sanitary 69 -210 District. He informed. the Board that the annexation fee had been received along with the letter of request. Director Rima.made.a.motion that - Resolution No. 69-210 being "A RESO- LUTION OF THE BOARD OF DIRECTORS OF.THE.COSTA_MESA.SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, MAKING - APPLICATION TO THE LOCAL AGENCY FORMA- TION COMMISSION OF.ORANGE.COUNTY, CALIFORNIA, FOR THE ANNEXATION OF TERRITORY TO THE DISTRICT." be adopted. This motion was seconded by.Director.Briggs,_and_ carried by the following roll call vote: .AYES: Directors - Warren,.Rima and Briggs NOES: Directors - None ABSENT: Directors - Glockner and Porter Annexation No. 119 Attorney June presented Resolution of Application to the Local Agency Resolution No. Formation Commission for Annexation No. 119 to the Costa Mesa Sanitary 0 69 -211 District. He informed the Board that the annexation fee had been received along with the letter of request. - 3 - nexation No. 119 Director Briggs.made a motion that Resolution No. 69 -211 being "A RESO- ntinued LUTION OF THE BOARD-OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE..000NTY, CALIFORNIA, MAKING APPLICATION.TO- .THE.LOCAL AGENCY FORMA- TION COMMISSION OF ORANGE COUNTY, CALIFORNIA,_FOR THE ANNEXATION OF TERRITORY TO THE DISTRICT," be adopted. Resolution No. 69 -212 Request- ing De- Annexation of portion of Annexation No. 111 from.County Sanitation.District No. 7 • This.:motion was seconded.by.Director Rima,_and.carried by the following roll call vote: AYES: Directors - Warren, Rima and Briggs NOES:- Directors - None ABSENT: Directors - :Glockner and Porter Attorney June informed_the.Board that the County had inadvertently included in Annexation No. 111.real property.already_ being served by County Sanitation District No. 7, resulting in a double taxation for a single service: _He recommended that the District request the Board of Supervisors to.de - annex this portion of land from County Sanitation District No. 7. Director Rima made a motion that .Resolution.No..697212,.being "A RESO- LUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, REQUESTING.THE ORANGE COUNTY BOARD OF SUPER- VISORS TO DETACH CERTAIN PROPERTY FROM THE COUNTY SANITATION DISTRICT NO. 7 BY REASON:OF OVERLAPPING .ANNEXATION.AND.DOUBLE TAXATION," be adopted. This motion was seconded by Director Briggs and carried by the following roll call vote: • AYES:. Directors - Warren,-Rima and Briggs NOES: . Directors - None .ABSENT: Directors - Glockner and Porter Resolution No. Attorney June.informed.the.Board:that the County..had.inadvertently 69 -213 Request- included in Annexation.No._106 real property.already being served by ing De- Annexation County,Sanitation District No. 7, resulting.in a.double taxation for of portion of a single service. He recommended that the District request the Board Annexation No.. of Supervisors to de-annex this portion of land from County Sanitation 106 from County District No. 7. Sanitation District No. 7 Director Briggs made a motion that-Resolution-No. 69-213, being "A RESO- LUTION OF THE BOARD OF DIRECTORS.OF.THE COSTA.MESA SANITARY DISTRICT, ORANGE. COUNTY, CALIFORNIA,. REQUESTING - THE_ORANGE COUNTY BOARD OF SUPER- VISORS.TO DETACH.CERTAIN PROPERTY FROM THE-.COUNTY SANITATION DISTRICT NO. 7 BY REASON OF OVERLAPPING ANNEXATION AND DOUBLE.TAXATION," be adopted. This motion was seconded by Director Rima, and carried by the following roll call vote: AYES: Directors - Warren, Rima and Briggs NOES: Directors - None ABSENT: Directors - Glockner and Porter • - 4 - • esolution No. Attorney June informed the Board that since 1000 of the owners of 69 -214 the property included in Annexation No. 114 had not signed the Resolution of request for annexation it would be necessary to hold a public hearing. Intention to Annex Territory Therefore, Director Briggs made a motion that Resolution No. 69 -214, Annexation No. 114 being, "A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, OF INTENTION TO ANNEX TO SAID DISTRICT A CERTAIN UNINHABITED AREA DESIGNATED AS ENGINEER'S NO. 114 ANNEXATION, be adopted, and the public.hearing be set for March 5, 1969, at 7:30 p.m. This motion was seconded ,by.Director..Rima,:and. - carried by the following roll call vote: AYES: Directors...- Warren, Rima and Briggs NOES: Directors - None ABSENT: Directors - Glockner and Porter Assessment District After discussion, the Board instructed the staff to work out the most (Certification feasible method, through the utilization of the computer, to notify required from the property owners who are eligible for trash and garbage assessment property owners) exemption that they must provide certification of private service if they are to continue to be exempt. Consolidation of After discussion on the status of the proceedings for the consolida- 'ty and Costa Mesa tion of the Costa Mesa Sanitary District and the City of Costa Mesa, anitary District Director Rima made a motion that Attorney June be instructed to notify the City of Newport Beach of the District's intention to commence detachment proceedings of the portion of Newport Beach located in the Costa Mesa Sanitary District with a proposed completion date of 1970, seconded by Director Briggs, and unanimously carried. Financial Report Upon motion by Director Briggs, seconded by Director Rima and unani- mously carried, the Financial Report.for the month of January, 1969, was approved as submitted. Director of Finance Director of Finance Oman informed-the Board that.he had started making Requests Study of a complete study of all city revenues and would like to include a Sewer Hook -up study of the hook -up service fees now being charged. Upon motion by Service Fees Director Rima, seconded by Director Briggs, and unanimously carried, Mr. Oman was instructed to include this matter in his study. Engineer Stevens Director Rima made ,a motion instructing Engineer Stevens and Director to Make Study of of Finance Oman to work together in- .making a preliminary study of Future Sewer Line the sewers which will be needed in the future and to lay out a Needs program for future years on which the District could base its needs. House Count A communication was read by Mr. Harley Bogart requesting an addition of 21 units to the House Count. It was moved by Director Rima, seconded by Director Briggs, and unanimously carried, that 21 units be added to the House Count, making a total of 25,592 as of February 1, 1969. - 5 - aitten Manager Madsen read a communication from Donald_.P. Vinton, 2186 Communications Santa Ana Avenue, Costa Mesa, claiming damages in the amount of $88.00, plumbing costs to him; Director Rima.made.a motion that the claim be routinely denied and forwarded to.the District's insurance carriers seconded by Director Briggs and carried. Orco Disposal Manager Madsen read .a communication.from Mr. John H. Lindley Service of Orco Disposal Service requesting extension-of five years to Communication his present contract. Director,Rima made,,a motion that action on this request be tabled until March 5, seconded by Director Briggs, and unanimously carried. California Sanitary Manager Madsen read a communication from.the California Sanitary and Sanitation and Sanitation Districts requesting that the Costa Mesa Sanitary Districts District join the Association. Director Rima made ,a motion, Communication seconded by Director Briggs, and unanimously carried, that the letter be received and filed. Letter from Pemba A communication was received from Pemba Subdividers informing the Subdividers District that the developer of Tract No. 6757, Jamaica Construction Company, had paid $294.74 to Pemba Subdividers, representing their share of the cost of the.force sewer main and -pump station. Director Rima made a motion, seconded by-Director Briggs, and unani- mously carried, that the communication be. received and filed. rector of Finance Director Briggs.made.a motion authorizing the.President and Secre- Report No. 68 -12 tary.to sign Report No. 68- 12.instructing -the County Auditor to draw a warrant from the General Running Expense Fund in the amount of $35,636.19. This motion was seconded by Director Rima.and. carried by the following roll call vote: AYES: Directors — Warren, Rima and Briggs NOES: Directors — None ABSENT: Directors - Porter and Glockner Adjournment Upon motion by Director Briggs, seconded by Director Rima, and unanimously carried, the meeting adjourned at 9:00 p.m. President Secretary •