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Minutes - Board - 1968-04-03• MINUTES OF THE REGULAR MEETING BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT HELD AT 77 FAIR DRIVE ROLL CALL April 3, 1968 PRESENT: Directors - Rima, Warren, Glockner, Briggs and Porter ABSENT: Directors - None Officials Present: Manager O'Donnell, Attorney June, • Director Warren made a motion, seconded by Director Briggs, that this work be accepted as completed and a Notice of Completion filed with the County Recorder, and that the sum of $1,295.85 be paid to the contractor 35 days from the date of completion. This motion carried by the following roll call vote: AYES: Directors - Briggs, Glockner, Warren, Rima and Porter NOES: Directors - None ABSENT: Directors - None Engineer Stevens, Director of Finance Oman, Street Superintendent Bogart, and Assistant Secretary Angel (Mr. A. R. McKenzie, City Manager also present) The meeting was called to order at 7:30 p.m. by President Porter. OPENING OF BIDS - The President suggested to the Board. that .-all bids be Hydraulic Cleaner rejected since. more information was needed about the & Heavy duty 2 -ton equipment. After discussion, Director Glockner made a Truck Cab & Chassis motion that all bids be returned to the bidders unopened, that all bidders be invited to attend a study session prior to the next meeting to discuss the equipment with the Board, and that the notice invitinq bids be advertised • again, the bid opening to be set for May 1, 1968, at 7:30 p.m. This motion was seconded by Director Rima and unanimously carried. Delphino Trash & Manager O'Donnell reported to the Board that the residents Garbage Complaint on Lang Drive had created a turn - around for the trash and garbage truck and that pickups are now being made regularly by Orco Disposal Service, Inc. South Coast Drive Engineer Stevens informed the Board that the Sewer on Sewer Main South Coast Drive had been completed by Scott Brothers Construction, Inc. in accordance with plans and specifications. • Director Warren made a motion, seconded by Director Briggs, that this work be accepted as completed and a Notice of Completion filed with the County Recorder, and that the sum of $1,295.85 be paid to the contractor 35 days from the date of completion. This motion carried by the following roll call vote: AYES: Directors - Briggs, Glockner, Warren, Rima and Porter NOES: Directors - None ABSENT: Directors - None Director Warren made a motion that the request of Galy Construction Company to enter into a Reimbursement Agreement with the District be reconsidered, and that the staff be assigned to prepare a study which would include the following: as A fair and equitable service charge • by the District for acting as a collection agency for Galy Construction. b, A time limit that would be fair to all parties, c. All other conditions be outlined in a study to be submitted to the Board prior to the next Board meeting of May 1. This motion was seconded by Director Glockner and unanimously carried. Minutes of March 6 Upon motion by Director Warren, seconded by Director and March 12, 1968 Rima, and unanimously carried, the minutes of March and March 12, 1968, were approved as posted and distributed, Resolution No - 2 = made a motion that Representatives Mr. Warren Finley, Attorney at Law, was present to present to request represent Galy Construction Company. Also present Reimbursement were Mr. Harry L. Gates and Mr. John B. Lyttle. Agreement between DISTRICT, District and Galy Mr. Finley stated to the Board that the firm of Galy Construction Construction had built 44 homes in Tract No. 6407, Costa Mesa known as the "North Bay" project on Mesa Drive. The OF COSTA MESA, original line constructed in 1959 is adequate enough to serve only about 7 homes. Therefore, a parallel THEREON," be line was constructed to serve the additional 37 homes. He requested that the Board consider the possibility of entering into a Reimbursement Agree- ment so that any other property owners tying into their line would have to pay their pro rata share for the use of the line. Director Warren made a motion that the request of Galy Construction Company to enter into a Reimbursement Agreement with the District be reconsidered, and that the staff be assigned to prepare a study which would include the following: as A fair and equitable service charge • by the District for acting as a collection agency for Galy Construction. b, A time limit that would be fair to all parties, c. All other conditions be outlined in a study to be submitted to the Board prior to the next Board meeting of May 1. This motion was seconded by Director Glockner and unanimously carried. Minutes of March 6 Upon motion by Director Warren, seconded by Director and March 12, 1968 Rima, and unanimously carried, the minutes of March and March 12, 1968, were approved as posted and distributed, Resolution No After discussion, Director Rima made a motion that 68 -193 Approving Resolution No. 68 -193, being "A RESOLUTION OF THE Consolidation BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, with City of ORANGE COUNTY, CALIFORNIA, CONSENTING TO A CONSOLIDATION Costa Mesa OF SAID DISTRICT WITH THE CITY OF COSTA MESA, CALIFORNIA AND IMPOSING CERTAIN CONDITIONS THEREON," be adopted. - 3 - • Resolution No. This motion was seconded by Director Briggs and 68 -193 carried by the following roll call vote: Continued AYES: Directors - Briggs, Glockner, Warren, Rima and Porter NOES: Directors - None ABSENT: Directors - None Resolution No. Director Warren made a motion that Resolution No. 68 -194 68 -194, being "A RESOLUTION OF THE BOARD OF DIRECTORS Approving in OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, Principle the CALIFORNIA, APPROVING IN PRINCIPLE THE ANNEXATION City of Costa Mesa KNOWN AS PALISADES NO. 2 TO THE CITY OF COSTA MESA proposed Annexation NOW BEFORE THE LOCAL AGENCY FORMATION COMMISSION," Palisades No. 2 be adopted. This motion was seconded by Director Rima and carried by the following roll call vote: AYES: Directors - Briggs, Glockner, Warren, Rima and Porter NOES: Directors - None ABSENT: Directors - None �nancial Report Upon motion by Director Warren, seconded by Director Glockner, and unanimously carried, the Financial Report for the month of March, 1968, was approved as submitted. Statement of After correcting the Statement of Projected Operating Projected Operating Costs to include the increase in the Trash and Garbage Costs by City Contract, Director Warren made a motion that the State- ment of Projected Operating Costs presented be approved as corrected, in the amount of $402,599.00. This motion was seconded by Director Rima and carried by the following roll call vote: AYES: Directors - Briggs, Glockner, Warren, Rima and Porter NOES: Directors - None ABSENT: Directors - None House Count A communication was read by Street Superintendent Bogart requesting an addition of 53 units to the House Count. It was moved by Director Warren, seconded by Director Rima, and unanimously carried, that 53 units be added to the House Count, making a total of 25,163 as of April 1, 1968. • 4 Ommunication from A communication was presented by Manager O'Donnell Mr. John G. from Mr. John G. McDonald, 136 Magnolia Street, McDonald re Costa Mesa, regarding garbage cans left on the curb. exposed garbage Director Rima made a motion, seconded by Director cans Warren, and unanimously carried, that Manager O'Donnell be instructed to answer Mr. McDonald's letter thanking him for bringing this to the attention of the Board. Acceptance of Director Glockner made a motion that the Sewer Line Sewer Line Policy Policy adopted by the Board be mailed to the to be mailed to following: other agencies Orange County Engineer Orange County Building Department City of Newport Beach Building Department City Engineer of Newport Beach Director of Public Works- Newport Beach Sanitation Districts 6 and 7 Sanitation Districts of Orange County to the attention of Mr. Fred Harper This motion was seconded by Director Briggs and carried by the following roll call vote: AYES: Directors - Briggs, Glockner, Warren, Rima and Porter NOES: Directors - None ABSENT: Directors - None Adjournment Upon motion by Director Rima, seconded by Director Warren, and u nimously carried, the meeting adjourned at 9 :35 p.m. • President Secretary This motion was seconded by Director Rima and unanimously carried. Qon Stevens to Engineer Stevens stated to the Board that he felt it epare cost would be constructive and beneficial to the District analysis for making to make a study of the District's entire sewer system study of entire to determine the present and future needs of the sewer system District. The Board instructed Engineer Stevens to within District present to the Board his estimate for making this study. Director of Finance Director Warren made a motion authorizing the President Report No. 67 -12 and Secretary to sign Report No. 67-12 instructing the County Auditor to draw a warrant from the General Running Expense Fund in the amount of $41,743.05. This motion was seconded by Director Briggs and carried by the following roll call vote: AYES: Directors - Briggs, Glockner, Warren, Rima and Porter NOES: Directors - None ABSENT: Directors - None Adjournment Upon motion by Director Rima, seconded by Director Warren, and u nimously carried, the meeting adjourned at 9 :35 p.m. • President Secretary