Project 176 - Proposal - Environmental Engineering - 2006-01-04 k ---. ENVIRONMENTAL
i
ENGINEERING & CONTRACTING, INC.
( ■ 501 Parkcenter Drive, Santa Ana, CA 92705
Phone (714) 667-2300 Fax (714) 667-2310
January 4 2006
Mr Rob Hamers
Costa Mesa Sanitary District
234 East 17th Street
Suite 205
Costa Mesa, California 92627
Subject: Proposal and Cost Estimate for Waste Discharge Requirements Fats, Oils,
and Grease (FOG) Control Program Phase 1II, CMSD Project 176
Dear Mr Hamers,
Environmental Engineering & Contracting, Inc. (EEC) is pleased to present this proposal
to provide Waste Discharge Requirements Fats, Oils, and Grease (FOG) Control Program
Phase III services for the Costa Mesa Sanitary District (District). These services will be
performed in accordance with the District s FOG Control Program Manual and Grease
Control Regulations Ordinance to comply with the Santa Ana Regional Water Quality
Control Board (SARWQCB) Waste Discharge Requirements (WDR) Order No. R8-
2002-0014 The services described in this proposal intend to provide key services for an
effective FOG control program, which will result in a reduction in the District s grease
related sanitary sewer overflows (SSOs), blockages, and maintenance.
This proposal includes services to be provided from January 1 2006 through December
31 2006
SCOPE OF WORK
The scope of work for the proposed FOG control program management and inspection
services will include the following tasks:
1 Program Management
Providing FOG control program management, including database and GIS
management
Providing a FOG control program assessment and recommendations
Providing other support activities
2. Inspections
Conducting permitting inspections
Conducting grease removal equipment (GRE) inspections
Soil • Gr idwater • Ai • Wastewater • Stormwate • GIS • Engineering • Remediation • Construction
FPC, FOG Program 2006 Proposal Costa Me a Sanitary Dist ict January 4, 2006
Conducting kitchen best management practices (BMP) inspections
Conducting combined kitchen BMP and GRE inspections
Conducting compliance inspections
Conducting CCTV source inspections
3 Enforcement
Providing enforcement management
Conducting enforcement inspections
The specific details to these tasks are as follows:
1.0 PROGRAM MANAGEMENT
1 1 FOG CONTROL PROGRAM MANAGEMENT INCLUDING DATABASE AND GIS
MANAGEMENT
EEC will. identify and pnoritize food service establishment (FSE) inspections; review and
update the results of the FSE inspections into the associated database and GIS and will
develop database forms and reports, as appropriate, to summarize the findings of these
inspections.
On a monthly basis, EEC will report the activities conducted during the month, identify
findings, and provide recommendations to the FOG Control Program Manager
These services are proposed to be performed monthly for 15 of the 18 months of the service
period.
1.2 FOG CONTROL PROGRAM ASSESSMENT AND RECOMMENDATIONS
At the end of the year and one-half period, EEC will conduct a FOG control program
assessment and provide recommendations for program enhancement and resource
management. This will include hot spot mitigation, FSE compliance status, and grease
related SSO status.
1.3 ADDITIONAL AGENCY SUPPORT ACTIVITIIES
Assist District personnel, as requested, to provide other support activities, such as:
Assist in developing FOG Policies (e.g. Grease Trap Usage, Additive Usage);
Assist in preparation for and/or attending Hot Spot and other Sewer System issue
resolution meetings;
SSO investigation support;
Assist in training agency or other agency staff on the District s FOG Program,
Assist in obtaining FOG Program or sewer related data from other agencies; and
Assist in preparation and/or attending meetings on FOG or sewer related issues.
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RFC, FOG Program 2006 Proposal Costa Mesa Sa titary District Tao y 4. 2006
2.0 INSPECTIONS
The details are described below and also in the FSE Inspection Detail attached table.
2.1 PERMITTING INSPECTIONS
EEC will physically inspect and educate FSEs within the District that are new to the FOG
Program. These FSEs include new FSEs and existing FSEs that have a change in ownership
or name change requiring re-permitting. For the sake of this proposal from January 2006 to
June 2007 EEC will plan to perform 50 permitting inspections (quantity based on an
estimation of approximately 15% of the total FSEs [-3501 in the program).
For those FSE that have been identified in the vicinity of hot spots or identified as FOG
sources, EEC will discuss, with the FSE management, -the enforcement options that are
available to the District and the steps that the FSE can take to avoid additional enforcement.
2.2 GREASE REMOVAL EQUIPMENT (GRE) INSPECTIONS
EEC will physically conduct GRE inspections for FSEs with a grease interceptor or grease
trap and is projecting to perform approximately 120 inspections.
2.3 KITCHEN BEST MANAGEMENT PRACTICE (BMP) INSPECTIONS
EEC will physically conduct kitchen BMP inspections for FSEs without GREs and is
projecting to perform approximately 250 inspections.
2.4 COMBINED KITCHEN BMP AND GRE INSPECTIONS
EEC will physically conduct combined kitchen BMP and GRE inspections for FSEs and is
projecting to perform approximately 142 inspections.
2.5 COMPLIANCE INSPECTIONS
Although it is difficult to estimate the amount of non-compliance at this time, EEC will plan
to perform compliance inspections at 100 FSEs due to non-compliance issues or on-going hot
spot source identification.
This may include the issuance of written warnings or notice of violations (NOVs) to FSEs
that are found to be in non-compliance of the FOG control ordinance or permit.
2.6 CCTV SOURCE INSPECTIONS
EEC will assess hot spots to identify FSEs that are discharging FOG to the sewer collection
system utilizing the District s CCTV staff or subcontractor It is projected that 9 days of
CCTV Source Inspections will be conducted during the next 18 months of the program.
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FFC FOG_Prograry 2006 Proposa , Costa Mesi S nitary District January _ 7006
3.0 ENFORCEMENT
3 1 ENFORCEMENT MANAGEMENT
Based on the results of the CCTV Source Inspections and continued NOVs, EEC will review
provide recommendations, and assist the District staff and FOG Control Program Manager in
the enforcement process. For the sake of this proposal, EEC is assuming that enforcement
management will be required for 6 FSEs.
3.2 ENFORCEMENT INSPECTIONS
Although it is difficult to estimate the amount of enforcement required at this time, EEC will
plan to perform enforcement inspections at 6 FSEs (2 visits per FSE for a total of 12) during
the next 18 months of the program. Due to the serious nature of these inspections, EEC will
attempt to meet with the FSE manager or property owner to discuss the enforcement and the
FSE's plans to achieve compliance.
COST ESTIMATE
Based on the aforementioned scope of work, EEC has identified the projected costs (identified as
either a time-and-material estimate or unit based cost) for each of the tasks as follows:
January 1, 2006 through June 30, 2007
Description Units Rate Subtotal Total
1 1 Program Management Fixed 15 months $ 3,958 $59,370
1.2 Annual Assessment Fixed 1 $ 4,000 $4,000
1.3 Additional Agency Support T&M 1 $ 8,000 $8,000
$71,370
FSEs
2.1 Permitting Inspections Unit 50 1 $ 121 $6,050
2.2 GRE Inspections Unit 120 1 $ 58 $6,960
2.3 BMP Inspections Unit 250 1 $ 74 $18,500
2.4 BMP/GRE Inspections Unit 142 1 $ 84 $11,928
2.5 Compliance Inspections Unit 100 1 $ 124 $12,400
2.6 CCTV Source Inspection
Oversight Unit 9 1 $ 1190 $10,710
$66,548
FSEs
3.1 Enforcement Project
Management T&M 6 $ 1 490 $8,940
3.2 Enforcement Inspections T&M 6 2 visits $ 251 $3,012
$11,952
$149,870
LTotal
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PFC FOG Progra .2006 Proposa Cos a Mcci Sail a y Dis ict January 4 2006
The total projected cost is $149,870 (not-to-exceed) to complete the aforementioned scope of
work. The payment terms are net 30-days and progress invoices will be submitted on a monthly
basis. These costs do not include CCTV printing or mailing associated costs and the time and-
materials portion of the work will be based on EEC's 2006 Fee Schedule (attached).
EEC looks forward to this opportunity to assist the Costa Mesa Sanitary District in the
management and operation FOG Control Program and will be available to start immediately
upon issuance of a purchase order
If you have any questions regarding this proposal, please call Jim Kolk or Stan Steinbach at
(714) 667 2300.
Sincerely
Environmental Engineering and Contracting, Inc.
i
Jim Kolk
Project Engineer I
tan S �
Senior Project Engineer II
Attachments: FSE Inspection Detail, January 2006 to June 2007 FOG Program Management
Environmental Engineering and Contracting, Inc. 2006 Fee Schedule
s
FSE Inspection Detail
January 2006 June 2007 FOG Program Management
Costa Mesa Sanitary District
Current 'Projected FSE Relationship to Inspection
Inspection Type FSE QTY QTY Hot Spots GRE Type Frequency Sub-Total
BMP/GRE Inspections 16 20 HS Related Interceptor Quarterly 80
BMP/GRE Inspections 5 8 HS Related Trap Quarterly 32
BMP/GRE Inspections 14 15 Non-HS Related Trap Semi-Annually3 30
Total GRE/BMP Inspections 142
GRE Inspections I 55 I 60 I Non-HS Related I Interceptor I Semi-Annually3 I 120
Total GRE Inspections 120
BMP Inspections 67 75 HS Related None Semi-Annually3 150
BMP Inspections 187 200 Non-HS Related None Bi-Annually4 100
344 Total BMP Inspections 250
One Time for New
FSEs
(Based on an
estimation of
approximately 15%
of the total FSEs in
Permitting Inspections 50 NA NA the Program) 50
Total Permitting Inspections 50
Based on an
estimation of
approximately 20%
non-compliance rate
of total inspections
Compliance Inspections 100 NA NA performed 100
Total Compliance Inspections 100
Notes:
1 Quantity includes an estimation of additional FSEs to be included to current FSEs in the program
2 For the year and one-half period, a total of 4 inspections will be performed for quarterly inspections.
3 For the year and one-half period, a total of 2 inspections will be performed for semi-annual inspections.
For the year and one-half period, a total of 1 inspections will be performed on 50% of the FSEs for the bi-annual inspections.
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tI ' ENVRRONMENTAL
ENGINEERING 6 CONTRACTING. INC.
501 ParkCenter Drive,Santa Ana,CA 92705
Phone(714)667-2300 Fax(714)667-2310
2006 Fee Schedule
Prior to the commencement of services provided by EEC a Professional Service Agreement, Contract, Purchase
Order,or Commitment Letter must be executed by both parties engaged.
PERSONNEL CHARGES Travel
The charge for all time required for the performance of Field vehicles used on project assignments will be
the Scope of Work, including office, field and travel charged at $50 per day. The mileage charge will be
time, will be billed at the hourly rate according to the billed by the current rate established by the Internal
labor classifications set forth below: Revenue Service plus mark up. Per Diem is billed at
a unit cost of$40 per day Lodging and Per Diem is
billed at$175 per day
Labor Classification Hourly Rate
Staff Engineer/Geologist/Scientist $85 Field Equipment
Sr Staff Engineer/Geologist/Scientist $95 Field Equipment is billed at standard unit costs. Rate
Project Engineer/Geologist/Scientist I $110 schedules are available upon request.
Project Engineer/Geologist/Scientist II $120
Sr Project Engineer/Geologist/Scientist I $140
Sr Project Engineer/Geologist/Scientist II $165 Subcontractors and Reimbursables
Principal Engineer/Geologist $175 The costs of subcontractors, materials, equipment
Principal $195 rental and costs incurred will be charged at cost plus
Project Assistant $65 15%
Technician $75
Drafter $80
Sr Technician $85 Other Project Charges
Compliance Inspector $85 The cost of additional report reproduction and
GIS Analyst $85 special project accounting will be billed as
GIS, Database Specialist $110 appropriate. Plotting plans are charged by size,
Construction Technician $60 black and white or color, and by the number of
Construction Field Supervisor $70 copies supplied.
Construction Manager $80
Sr Construction Manager $110
Shipping and Postage
Emergency response and client requested work during Shipping charges include couriers and the postage
non-standard business hours will be charged at a rate necessary will be charged at cost plus markup.
of 1.25 times the standard hourly rate.
When EEC Staff appear as expert witnesses at court Interest Charges
trials, mediation, arbitration hearings and depositions, Interest on late payments will be charged at the rate
their time will be charged at 2.0 times the standard rate. of 1.5%per month.
All time spent preparing for such trials, hearings, and
depositions,will be charged at the standard hourly rate.
Thi Fee Schedule is adjusted each subsequent year to reflect the ec changes for the new year.The new schedule will apply to existing
and newa signments