Proposal - Environmental Engineering & Contracting - 2010-05-28 s-
ENV1R®N ARE NTAL
J � ENGINEERING & CONTRACTING, INC.
) 501 Parkcenter Drive, Santa Ana, CA 92705
Phone (714)667-2300 Fax (714) 667-2310
May 28, 2010
Mr Rob Hamers
Costa Mesa Sanitary District
234 East 17th Street
Suite 205
Costa Mesa, California 92627
Subject: Proposal and Cost Estimate for Continuation of Waste Discharge Requirements Fats,
Oils, and Grease (FOG) Control Program Phase IV (Continued), CMSD Project 180
Dear Mr. Hamers.
Environmental Engineering & Contracting, Inc. (EEC) is pleased to present this proposal to provide
continued Waste Discharge Requirements Fats, Oils, and Grease (FOG) Control Program Phase IV
services for the Costa Mesa Sanitary District (District). These services will be performed in
accordance with the District's FOG Control Program Manual and Grease Control Regulations
Ordinance to comply with the State Water Resources Control Board Statewide General Waste
Discharge Requirements for Sanitary Sewer Systems, Order No. 2006-0003 The services described
in this proposal intend to provide continued key services for an effective FOG control program.
The FOG Control Program services provided to the District during the 2009-2010 fiscal year
equates to approximately 1 Full Time Equivalent (FTE). In order to maintain an effective FOG
Control Program for the District and provide the necessary District presence and outreach to the
FOG community a similar effort will be required for the upcoming year The following scope of
work includes FOG Program services, equating to approximately 1 FTE, to be provided from July
1 2010 through June 30, 2011
SCOPE OF WORK
The scope of work for the proposed FOG control program management and inspection services will
include the following tasks.
1 Program Management
Providing FOG control program management, including database and GIS
management
Providing a FOG control program assessment and recommendations
Providing FOG Source Investigation oversight and support
Providing related support activities
2. Inspections
Conducting permitting inspections
Conducting grease removal equipment (GRE) inspections
EEC
FF(', FOG Program 2010-'r011 Propos- Costa Mcci Sanitary District May 7R 7010
Conducting kitchen best management practices (BMP) inspections
Conducting combined kitchen BMP and GRE inspections
Conducting compliance inspections
Conducting CCTV source inspections
3 Enforcement
Providing enforcement management
Conducting enforcement inspections
The specific details to these tasks are as follows:
1.0 PROGRAM MANAGEMENT
1 1 FOG CONTROL PROGRAM MANAGEMENT INCLUDING DATABASE AND GIS
MANAGEMENT
EEC will. identify and prioritize food service establishment (FSE) inspections, including
coordination with OCHCA, review and update the results of the FSE inspections into the
associated database and GIS, and will develop database forms and reports, as appropriate, to
summarize the findings of these inspections.
On a monthly basis, EEC will report the activities conducted during the month, identify
findings, and provide recommendations to the FOG Control Program Manager
These services are proposed to be performed monthly for the 12 month service period.
1.2 FOG CONTROL PROGRAM ASSESSMENT AND RECOMMENDATIONS
At the end of the year period, EEC will conduct a FOG control program assessment and
provide recommendations for program enhancement and resource management. This will
include hot spot mitigation, FSE compliance status, and grease-related SSO status.
1.3 CCTV SOURCE INSPECTIONS
EEC will assess hot spots to identify FSEs that are discharging FOG to the sewer collection
system utilizing the District's CCTV staff or subcontractor. It is projected that 4 days of
CCTV Source Inspections will be conducted during the next 12 months of the program.
1 4 ADDITIONAL AGENCY SUPPORT ACTIVITIIES
Assist District personnel, as requested, to provide other support activities, such as:
Assist with expansion of the CMSD FOG Control Program, through education
and outreach efforts, to include key residential FOG dischargers;
Assist in developing FOG Policies (e.g. Grease Trap Usage, Additive Usage);
Assist in preparation for and/or attending Hot Spot and other Sewer System issue
resolution meetings,
SSO investigation support;
Assist in training agency or other agency staff on the District's FOG Program;
EEC
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FF(' FCC Prngran 10 0-701 I Prop.sgl Costq Mesa Sani ry District_ May 78. 7010
Assist in obtaining FOG Program or sewer related data from other agencies; and
Assist in preparation and/or attending meetings on FOG or sewer related issues.
2.0 INSPECTIONS
The details are described below and also in the attached FSE Inspection Detail table.
2.1 PERMITTING INSPECTIONS
EEC will physically inspect and educate FSEs within the District that are new to the FOG
Program. These FSEs include new FSEs and existing FSEs that have a change in ownership
or name change requiring re-permitting. For the sake of this proposal, from July 2010 to
June 2011 EEC will plan to perform 15 permitting inspections (quantity based on an
estimation of approximately 5% of the total FSEs [-370] in the program).
For those FSE that have been identified in the vicinity of hot spots or identified as FOG
sources, EEC will discuss, with the FSE management, the enforcement options that are
available to the District and the steps that the FSE can take to avoid additional enforcement.
2.2 GREASE REMOVAL EQUIPMENT (GRE) INSPECTIONS
EEC will physically conduct GRE inspections for FSEs with a grease interceptor or grease
trap and is projecting to perform approximately 78 inspections.
2.3 KITCHEN BEST MANAGEMENT PRACTICE (BMP) INSPECTIONS
EEC will physically conduct kitchen BMP inspections for FSEs without GREs and is
projecting to perform approximately 150 inspections.
2.4 COMBINED KITCHEN BMP AND GRE INSPECTIONS
EEC will physically conduct combined kitchen BMP and GRE inspections for FSEs and is
projecting to perform approximately 170 inspections.
2.5 COMPLIANCE INSPECTIONS
Although it is difficult to estimate the amount of non-compliance at this time, EEC will plan
to perform compliance inspections at 75 FSEs due to non-compliance issues or on-going hot
spot source identification.
This may include the issuance of written warnings or notice of violations (NOVs) to FSEs
that are found to be in non-compliance of the FOG control ordinance or permit.
EEC
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FFC,FOG Program 1011-1011,Propnca Co tr Mecl S-niPiry Dictirt May 1R 1010
3.0 ENFORCEMENT
3 1 ENFORCEMENT MANAGEMENT
Based on the results of the CCTV Source Inspections and continued NOVs, EEC will
review provide recommendations, and assist the District staff and FOG Control Program
Manager in the enforcement process. For the sake of this proposal, EEC is assuming that
enforcement management will be required for 3 FSEs.
3.2 ENFORCEMENT INSPECTIONS
Although it is difficult to estimate the amount of enforcement required at this time, EEC will
plan to perform enforcement inspections at 4 FSEs (2 visits per FSE for a total of 8) during
the next 12 months of the program. Due to the serious nature of these inspections, EEC will
attempt to meet with the FSE manager or property owner to discuss the enforcement and the
FSE's plans to achieve compliance.
COST ESTIMATE
Based on the aforementioned scope of work, EEC has identified the projected costs (identified as
either a time-and-material estimate or unit based cost) for each of the tasks as follows:
July 1, 2009 through June 30, 2010
Description Units Rate Subtotal Total
1 1 Program Management Fixed 12 months $ 3,400 $40,800
1.2 Annual Assessment Fixed 1 $ 2,500 $2,500
1.3 Additional Agency Support T&M 1 $ 3,000 $3,000
1 4 CCTV Source Inspection
Oversight T&M 1 $ 3,500 $3,500
$49,800
FSEs
2.1 Permitting Inspections Unit 15 1 $ 121 $1,815
2.2 GRE Inspections Unit 78 1 $ 80 $6,240
2.3 BMP Inspections Unit 150 1 $ 74 $11 100
2.4 BMP/GRE Inspections Unit 170 1 $ 90 $15,300
2.5 Compliance Inspections Unit 75 1 $ 120 $9,000
$43,455
FSEs
3.1 Enforcement Project
Management T&M 3 $ 1 490 $4,470
3.2 Enforcement Inspections T&M 4 2 visits $ 251 $2,008
$6,478
Total $99,733
EEC
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FFC, FOG Prot7am'701(-(11 I Propos Cis a Mesa S'ni ary District May 78 1010
The total projected cost is $99 733 (not-to-exceed) to complete the aforementioned scope of work.
The payment terms are net 30-days and progress invoices will be submitted on a monthly basis.
These costs do not include CCTV printing or mailing associated costs and the time-and-materials
portion of the work will be based on EEC's 2009 Fee Schedule(attached).
EEC looks forward to this opportunity to continue to assist the Costa Mesa Sanitary District in the
management and operation of your FOG Control Program and will be available to start immediately
upon issuance of a purchase order
If you have any questions regarding this proposal, please call Jim Kolk or Stan Steinbach at (714)
667 2300.
Sincerely
Environmental Engineering and Contracting, Inc.
trts„
Jim Kolk
Project Engineer II
Attachments: FSE Inspection Detail, July/2010 to June/2011
Environmental Engineering and Contracting, Inc. 2009 Fee Schedule
EEC
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FSE Inspection Detail
July/2010 June/2011
Costa Mesa Sanitary District
Current 'Projected FSE Relationship to Inspection
Inspection Type FSE QTY QTY Hot Spots GRE Type Frequency Sub-Total
BMP/GRE Inspections 22 22 HS Related Interceptor Quarterly 88
BMP/GRE Inspections 10 10 HS Related Trap Quarterly 40
BMP/GRE Inspections 21 21 Non-HS Related Trap Semi-Annually 42
Total GRE/BMP Inspections 170
GRE Inspections 6 5 HS Related Shared GRE Quarterly 20
GRE Inspections 1 2 Non-HS Related Shared GRE Semi-Annually 4
GRE Inspections 54 54 , Non-HS Related Interceptor Annually 54
Total GRE Inspections 78
BMP Inspections 69 67 HS Related None Annually 67
BMP Inspections 165 165 Non-HS Related None Bi-Annually 83
BMP Inspections 12 15 HS Related Shared GRE Annually(OCHCA) - 0
BMP Inspections 13 15 Non-HS Related Shared GRE Annually(OCHCA) 0
373 Total BMP Inspections 150
One Time for New
FSEs
(Based on an
estimation of
approximately 5%of
the total FSEs in the
Permitting Inspections 15 NA NA Program) 15
Total Permitting Inspections 15
Based on an
estimation of
approximately 20%
non-compliance rate
of total inspections
Compliance Inspections 75 NA NA performed 75
Total Compliance Inspections 75
Notes:
1 Quantity includes an estimation of changes to current FSEs in the program
EIVVfRONMENTi+PUL
ENGINEERING 6 CONTRACTING, INC.
_1 _ 501 Parkcenter Drive, Santa Ana.CA 92705
Phone(714)667-2300 Fax(714)667-2310
2009 Fee Schedule
Prior to the commencement of services provided by EEC a Professional Service Agreement, Contract, Purchase
Order or Commitment Letter must be executed by both parties engaged
PERSONNEL CHARGES Travel
The charge for all time required for the performance of Field vehicles used on project assignments will be
the Scope of Work, including office, field and travel charged at $50 per day The mileage charge will be
time, will be billed at the hourly rate according to the billed by the current rate established by the Internal
labor classifications set forth below- Revenue Service plus mark up. Per Diem is billed at
a unit cost of$40 per day Lodging and Per Diem is
billed at$175 per day
Labor Classification Hourly Rate
Staff Engineer/Geologist/Scientist $90 Field Equipment
Sr Staff Engineer/Geologist/Scientist $100 Field Equipment is billed at standard unit costs. Rate
Project Engineer/Geologist/Scientist I $115 schedules are available upon request
Project Engineer/Geologist/Scientist II $125
Sr Project Engineer/Geologist/Scientist I $145
Sr Project Engineer/Geologist/Scientist II $170 Subcontractors and Reimbursables
Principal Engineer/Geologist $180 The costs of subcontractors, materials, equipment
Principal $195 rental and costs incurred will be charged at cost plus
Project Assistant $70 15%
Technician $80
Drafter $85
Sr Technician $90 Other Project Charges
Compliance Inspector $90 The cost of additional report reproduction and
GIS Analyst $90 special project accounting will be billed as
GIS, IT Supervisor $115 appropriate. Plotting plans are charged by size,
Construction Technician $65 black and white or color and by the number of
Construction Field Supervisor $85 copies supplied.
Construction Manager $85
Sr Construction Manager $115
Shipping and Postage
Emergency response and client requested work during Shipping charges include couriers and the postage
non-standard business hours will be charged at a rate necessary will be charged at cost plus markup.
of 1 25 times the standard hourly rate
When EEC Staff appear as expert witnesses at court Interest Charges
trials, mediation, arbitration hearings and depositions, Interest on late payments will be charged at the rate
their time will be charged at 2.0 times the standard rate. of 1 5% per month
All time spent preparing for such trials, hearings, and
depositions,will be charged at the standard hourly rate.
This Fe Schedule is adjusted ch ubsequ nt ye r to effect the ec ch nge for the ye The ew schedule will apply to sting
nd ew a sign 'ts