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Minutes - Board - 1962-05-02. MINUTES OF THE REGULAR MEETING BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT — HELD AT 695 WEST 19tH STREET May 2, 1962 PRESENT: Directors - Stephens, Norman, Porter, Hollister, and Meyers ABSENT: Directors - None Officials Present: Assistant Secretary Swartz, Engineer Southworth, Director of Finance Hartzler, and Street Foreman Heller The meeting was called to order at 7 :30 P.M. by President Meyers. Minutes Upon motion of Director Norman, seconded by Director Hollister, and unani- April 4 mously carried, the minutes of April 4, 1962, were approved as mailed. PUBLIC HEARING The Secretary notified the Sanitary Board that this was the time and place Annexation No. fixed for the hearing on the petition presented to the Board for the 75 annexation of a parcel of land located in the Mesa Verde area (Tract No. 4341) hereinafter known as Annexation No. 75. The President then announced that this was the time and place set for the hearing of protests. The President then inquired of the Secretary whether any written objections-to the annexation had been filed with him prior to the time set for the hearing. The Secretary reported that he had not received any written objections against the proposed annexation and/or the inclusion of any property within such annexation territory. The Assistant Secretary had not re- ceived any written objections in his office. There being no protests or objections from the floor, it was moved by Director Stephens, seconded by Director Norman, and unanimously carried, that the hearing be closed. Resolution Whereupon, on motion of Director Stephens, seconded by Director Porter, No. 54 -A Resolution No. 54 -A, being "AN ORDER AND RESOLUTION OF THE BOARD OF Annexation DIRECTORS OF THE COSTA MESA SANITARY DISTRICT OF ORANGE COUNTY, CALIFORNIA,: No. 75 APPROVING ANNEXATION NO. 75 ", was adopted by the following roll call vote: (With the provision that this annexation be placed in the basic tax code area.) AYES: Directors - Stephens, Norman, Porter, Hollister, and Meyers NOES: Directors - None ABtiENT: Directors - None PUBLIC HEARING The Secretary notified the Sanitary Board that this was the time and Annexation No. place fixed for the hearing on the petition presented to the Board for 76 the annexation of land located between Baker Avenue and Gisler and Babb Street and Fairview Road, hereinafter known as Annexation No. 76. The President then announced that this was the time and place set for the hearing of protests. The President then inquired of the Secretary whether any written objections to the annexation had been filed with him prior to the time set for the hearing.. -2- Wiblic Hearing The Secretary reported that he had not received any written objections Annexation against the proposed annexation and /or the inclusion of any property No. 76 cont. within such annexation territory. The Assistant Secretary had not received any written objections in his office. There being no protests or objections from the floor, it was moved by Director Stephens, seconded by Director Hollister, and unanimously carried, that the hearing be closed. Resolution No. Whereupon, on motion of Director Norman, seconded by Director Hollister, 55-A Resolution No. 55 -A, being "AN ORDER AND RESOLUTION OF THE BOARD OF Annexation No. DIRECTORS OF THE COSTA MESA SANITARY DISTRICT OF ORANGE COUNTY, CALI- 76 FORNIA, APPROVING ANNEXATION NO. 7611, (with the provision that this annexation be placed in the basic tax code area) was adopted by the following roll call vote: AYES: Directors - Stephens, Norman, Porter, Hollister, and Meyers NOES: Directors - None ABSENT: Directors - None PUBLIC HEARING The Secretary notified the Sanitary Board that this was the time and BRENTWOOD place fixed for the hearing on the Resolution of Intention No. 140 for, Abandonment the vacation and abandonment of the sewer right of way and sewer main located in Brentwood Street. '• The Assistant Secretary informed the Board that the required notice of vacation and abandonment had been published and posted on the property. The President then announced that this was the time and place set for the hearing of protests. The President then inquired of the Secretary whether any written objections to the abandonment had been filed with him prior to the time set for the hearing. The Secretary reported that he had not received any written objections against the proposed vacation and abandonment. The Assistant Secretary reported that he had not received any protests in his office. The President then called for any persons desiring to protest. There being no protests or objections, it was moved by Director Porter, seconded by Director Hollister, and unanimously carried, that the hearing be closed. Resolution After discussion, it was moved by Director Porter, seconded by Director No. 141 Hollister, to adopt Resolution No. 141, being "A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, ORDERING THE VACATION AND ABANDONMENT OF A SEWER EASEMENT ". This motion was carried by the following roll call vote: AYES: Directors - Stephens, Norman, Porter, Hollister, and Meyers NOES: Directors - None ABSENT: Directors - None O'inancial Upon motion of Director Porter, seconded by Director Stephens, and Report unanimously carried, the Financial Report for the month of April, 1962, was. accepted and ordered filed. • • -3- Presentation President Meyers announced that this was the time and place to discuss of City Contract the 1962 -1963 City Contract Budget, and stated that each member of the Budget Board had received a copy of the proposed Budget. President Meyers asked for any suggestions pertaining to the proposed Budget. There- upon it was suggested by the Board that the members of the staff be compensated for attending the Board meetings. During the discussion, the staff members were not present. After discussion, Director Hollister made a motion to increase the contractural services of Attorney Dungan from $250 to $350 per month, and the contractural services of Engineer Southworth from $225 to $325 per month, making a total increase under contractural services of $2,400.00, effective July 1, 1962. This motion was seconded by Director Porter and carried by the following roll call vote: AYES: Directors - Stephens, Meyers NOES: Directors - None ABSENT: Directors - None Norman, Porter, Hollister, and Director Porter made a motion that the Assistant Secretary, the Finance Officer, and the Maintenance Foreman be compensated at the rate of $25.,00 per meeting, with a maximum of $50.00 per month, for attending the Board meetings, effective July 1, 1962, seconded by Director Hollister and carried by the following roll call vote: AYES: Directors - Stephens, Meyers NOES: Directors - None ABSENT: Directors - None Norman, Porter, Hollister, and By motion of Director Stephens, seconded by Director Porter, the proposed City Contract Budget was approved as revised, and the Director of Finance was authorized to change the Budget figures in accordance with the foregoing actions, and the Director of Finance was instructed to mail each member of the Board A copy of the revised Budget, (total amount of Budget -- $217,316.00): AYES: Directors - Stephens, Meyers NOES: Directors - None ABSENT: Directors - None Norman, Porter, Hollister, and Resolution No. Director of Finance Hartzler advised the Board that the District would 142 eventually receive from Sanitation District No. 7 repayment of the Capital Outlay money advanced for the construction of the Gisler Street Sewer Line. Fund He suggested that for the purposes of accounting that a fund account be established entitled Capital Outlay Fund, in which a reserve could . be established for future improvements and /or emergencies. Resolution No. Thereupon Director Stephens made a motion to adopt Resolution No. 142 142, being "A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ESTABLISHING A FUND ENTITLED CAPITAL OUTLAY FUND. • -4- Resolution No. This motion was seconded by Director Porter and carried by the 142 cont. following roll call vote: AYES: Directors - Stephens, Meyers NOES: Directors - None ABSENT: Directors - None Norman, Porter, Hollister, and Newport Beach Attorney Dungan advised the Board that pursuant to the request of Agreement With the City of Newport Beach to allow Tract No. 4444 to connect into District for the District's sewer facilities in Tract No. 3068, he had prepared Conveying of an Agreement which was submitted to the City Council of the City of Sewage Newport Beach for approval. Attorney Dungan stated that the term of the Contract will run until December 31, 1987. The charge to Newport Beach will be $6.00 per lot, per year, for a total of 33 lots, payment to begin when the connection is made. Upon the recommendation of Attorney Dungan, Director Hollister made a motion, seconded by Director Stephens, to approve the Agreement between the City of Newport Beach and the Costa Mesa Sanitary District for the conveying of sewage into the District's lines, and authoriz- ing the President and Secretary to sign said Agreement. This motion was approved by the following roll call vote: AYES: Directors - Stephens, Meyers NOES: Directors - None ABSENT: Directors - None Norman, Porter, Hollister, and Report Attorney Langan reported to the Board that a meeting was held with Boundary the officials of the City of Newport Beach concerning the changing Changes of boundaries of all the districts. He stated that it was decided at this meeting that the first step would be to have maps drawn which would show a clear picture of all the boundaries of all the districts. He further advised the Board that these maps were subse- quently prepared and that another meeting is being set up. Attorney Attorney Dungan respectfully requested of the Board that he be granted Granted permission to be away for the months of June, July, and August, Permission to and that his assistant, Mr. George Tobias, be allowed to take his Leave for place during his absence. Three Months Director Hollister made a motion, seconded by Director Porter, approving Attorney Dungan's request to be away during the months of June, July, and August, and appointed Mr. George Tobias to take Attorney Dungan's place at no cost to the District. This motion carried by the following roll call vote: • AYES: Directors - Stephens, Norman, Porter, Hollister, and Meyers NOES: Directors - None ABSENT: Directors - None -5- • House Count A communication was .read by Assistant Secretary Swartz requesting an addition of 98 units to the house count. It was moved by Director Porter, seconded by Director Hollister, and unanimously carried, that 98 units be added to the house count, making a total of 17,149 as of May 1, 1962. Adams Sewer Engineer Southworth advised the Board that Orange County Sewers, Inc. Line Completed had completed the construction of the Adams Avenue gravity sewer line in accordance with the Plans and Specifications, and recommended that the Board accept the job and prepare and have recorded the Notice of Completion. Thereupon Director Porter made a motion that the Adams Avenue gravity sewer line project be accepted as recommended by the Engineer, and that the Assistant Secretary be instructed to file the Notice of Completion with the County-Recorder. This motion was seconded by Director Porter and carried by the following roll call vote: AYES: Directors - Stephens, Meyers NOES: Directors - None ABSENT: Directors - None Norman, Porter, Hollister, and • The District Engineer was instructed to prepare a formula for prorating an acreage cost for all connections made to the Adams Avenue Gravity Sewer Line. Lift Station Assistant Secretary Swartz advised the Board that the new sewer lift S.A.A.A.B. station constructed by the Macco Corporation in the former Santa Ana Property Army Air Base property is now in operation, and the equipment in the former lift station, which was vacated, has been removed and stored on the water district's property on Palisades Road. The Board requested the District Engineer to ascertain whether this equipment can be used in any future works of the District. Costa Pacifica, Assistant Secretary Swartz informed the Board that he had received Inc. a communication from Costa Pacifica, Inc., requesting that the District accept the sewer line the company installed on Aliso Street for the use of Tract No. 2992, with the condition that any connections made to this line by property owners other than themselves would be required to reimburse the Costa Pacifica, Inc. for the pro rata cost of the sewer line. Director Porter made a motion that the District accept the sewer line and that the request of the Costa Pacifica, Inc. be granted with the stipulation that there be a 5 -year limitation to their request. This motion was seconded by Director Hollister and carried by the following roll call vote: AYES: Directors - Stephens, Norman, Porter, Hollister, and Meyers NOES: Directors - none ABSENT: Directors - None •California Assistant Secretary Swartz advised the Board that notice had been Sanitary received of the Annual Convention of the California Sanitary District District Association, to be held in San Francisco on July 13, 14, and 15. Assn. It was moved by Director Porter, seconded by Director Stephens, that since it was always to the best interest of the District to have representation at such conferences, that the necessary expenses incurred by any of the Directors or officials of the-District attending the conference be paid by the District. This motion carried by the following roll call vote: • • AYES: Directors Stephens, Norman, Porter, Hollister, and Meyers NOES: Directors None ABSENT: Directors None Warrant Upon motion of Director Norman, seconded by Director Hollister, Resolution Warrant Resolution No. 85 for payment of $25,591.65 from the Running No. 85 Expense Fund was approved by the following roll call vote: AYES: Directors Stephens, Norman, Porter, Hollister, and Meyers NOES: Directors None ABSENT: Directors None Adjournment Upon motion of Director Stephens, seconded by Director Porter, and unanimously carried, the meeting adjourned at 9 :15 P.M.