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California - DOT - Utility - 1990-07-12 r Dist County Route P M E A STATE OF CALIFORNIA 12 ORA 55 2 0/3 1 113809 Department of Transportation Federal Aid No Owner s File 1112100-113 UTILITY AGREEMENT NO 12069 DATE/'-it /2,470 State of California acting by and through the Department of Trans- portation hereinafter called State proposes to construct the Costa Mesa Freeway (Route 55) between 19th Street & Wilson Avenue and the Costa Mesa Sanitary District hereinafter called OWNER owns and maintains sanitary sewer siphon mains in 21st Street crossing new freeway right of way within the limits of State s project which require relocation to accommodate State s project It is hereby mutually agreed that I WORK TO BE DONE A In accordance with Notice No 12069 dated May 17 , 1990 State shall relocate Owner s Sanitary Sewer Siphon Main with a Pumphouse and a 15 Pressure Sewer Line work to be performed by State s Contractor under Change Order No 12 for the improvement of Road Route 55 which by this reference are made a part hereof B The Owner shall perform all work necessary for assisting State s Contractor in the removal of existing facilities preparation of plans engineering and billing with its own forces Owner shall have the right to inspect the work by State s Contractor during construction Upon completion of the relocation Owner agrees to accept ownership and maintenance of the relocated facilities and relinquishes to State the ownership of the replaced facility Minor deviations from said plans may be made and incidental work may be performed by the Owner or the State when mutually acceptable to both parties and on approval by the State II LIABILITY FOR WORK The existing facilities are lawfully maintained in their present location and qualify for relocation at State expense under the provisions of Section 703 of the Streets and Highways Code Utility Agreement No 12069 III PERFORMANCE OF WORK It is understood and agreed between the parties that the State will cause the relocation of Owner s facilities as provided in I-A above by the State Contractor and furnish or cause to be furnished all necessary labor material tools and equipment required therefor It is further understood and agreed between the parties that the Owner shall have access to all phases of the work involving Owner s facilities being performed by the State s Contractor for the purpose of inspection as provided in I-B above however all questions regarding the work being performed shall be directed to the State s Resident Engineer for his evaluation and final disposition IV PAYMENTS FOR WORK The State shall pay its share of the actual cost of the herein-described work under I-A above within 90 days after receipt of Owner s itemized bill in quintuplicate signed by a responsible official of Owner s organization compiled on the basis of the actual cost and expense The Owner shall maintain records of the actual costs incurred and charged or allocated to the project in accordance with recognized accounting principles It is understood and agreed that the State will not pay for any betterment or increase in capacity of Owner s facilities in the new location and Owner shall give credit to the State for the salvage value of materials or parts salvaged and retained or sold by Owner Accrued depreciation credits are not applicable to this Agreement At the election of the Owner progress bills for costs incurred may be submitted not to exceed Owner s recorded costs as of a specific date less estimated credit applicable to completed work when the recorded costs are sufficient to warrant such billing The final billing shall be in the form of an itemized statement of the total cost charged to the project less the credits provided for in the Agreement and less any amounts covered by progress billings Detailed records from which the billing is compiled shall be retained by the Owner for a period of four years from the date of the final bill and will be available for verification by State and Federal auditors Utility Agreement No 12069 V GENERAL CONDITIONS All obligations of State under the terms of this Agreement are subject to the appropriation of funds by the State Legislature and the allocation of those funds by the California Transportation Commission All costs accrued by Owner as a result of State s request of September 21 1987 to review study and/or prepare relocation plans and estimates for the project associated with this Agreement may be billed pursuant to the terms and conditions of this Agreement If State s project which precipitated this Agreement is cancelled or modified so as to eliminate the necessity of work by Owner State will notify Owner in writing and State reserves the right to terminate this agreement by amendment The amendment shall provide mutually acceptable terms and conditions for terminating the agreement Upon completion of the work to be done by State in accordance with the above-mentioned plans and specifications the new facilities shall become the property of Owner and Owner shall have the same rights in the new location that it had in the old location Utility Agreement No 12069 THE ESTIMATED COST TO THE STATE FOR ITS SHARE OF THE ABOVE DESCRIBED WORK IS $ $45,000.00 IN WITNESS WHEREOF the above parties have executed this Agreement the day and year first above written STATE OF CALIFORNIA Department of Transportation OWNER ‘Q cgr Ralph H Neal Pr ident a il District Deputy Director d� Office of Right of Way By .- 2 Secretary C Costa Mesa Sanitary District Approved 0 ul, ��� 86/i0 Division of Right ght of Wa / Execution authorized at a Regular Meeting of the Board of Directors 7-12-90 Approval Recommended Al& 1/4d 41011.1 ---irtz"--),./ ete---c-at--1' Clerk District Utility Relocation Costa Mesa Sanitary District Coordinator c ,c9r.. ___N te ( 1 E(.. C Utility- elocatio Coordinator i OWNER S COPY INVOICE COSTA MESA SANITARY DISTRICT P O. Box 1200 Costa Mesa,California 92626 (714) 754-5216 Date October 21, 1991 Invoice 231 TO Acct. No. 81172.9001 Fund Dept. of Transportation Dist. 12 2501 Pullman St. Santa Ana, CA 92705 L J Design Inspection Ins ction services related to the construction of Districts' pupping stateion at the 21st Street crossing Design $26,915 00 Inspection $17,779 00 15% Admin. Fee$ 6,704 10 TOTAL DUE $51,398.10 Approved. tie �� . .i ,Al s _ us, 0 P TREASURER ENCLOSE ONE COPY OF INVOICE WHEN REMITTING PAYMENT CMF 0974-68 White & Ca ry-Customer Pink-Fin r ADMINISTRATIVE CHARGE CALCULATION 1990-1991 FISCAL YEAR ACTUALS PROFESSIONAL SERVICES. Accounting & Auditing $4 815 Consultant 606 Data Processing 0 Miscellaneous 22,866 SUB—TOTAL $28,287 ADMINISTRATIVE SALARIES. Ken Wanzer 100% $43,549 Florine Reichle 100% 40,653 Dawn Schmeisser 60% 17,350 Carol Jacobs 5% 1 862 Bob Brock 25% 18,787 Bill Morris 7.5% 5,958 Don Boynton 30% 13,913 SUB—TOTAL $142,072 TOTAL ADMINISTRATIVE COSTS $170,359 DIRECT ACTUALS. Contractual Services $345,853 Repair & Maint. 24,972 District Engineer 130,255 Capital Improvement Proj. 584,776 TOTAL $1,085,856 ADMINISTRATIVE COSTS DIVIDED BY DIRECT COSTS 15.69% Costa Mesa Sanitary District CAPITAL IMPROVEMENT ACTION REQUEST EXHIBIT 'C' Date: 11/13/89 rROJECT TITLE. 21st Street Sewer Siphon Account Number 1 1 1 2 1 0 0 1 1 3 (Completed by Finance Department) Appropriation Description Amount Initial Appropriation — Fiscal Year R8—R9 Item No. $ 12,000 Balance 12,000 First Appropriation Revision $ 3O 4-40 1989 90 Balance A-7/440 Second Appropriation Revision $ Balance Nature of Work Two existing gravity sewers crossing Newport Blvd. need to be replaced by a sewer siphon due to construction of the Costa Mesa Freeway. bLocation 21st Street & Costa Mesa Freeway Work Performed By CALTRANS Contracted X Force Account Estimated Start Date. January 1990 Estimated Completion Date• June 1990 Reimbursable Funds: Yes X No Source• C L RAN Amt. $I)pgign R Tncperrinn Additionallnformation CALTRANS to pay for and perform construction. CALTRANS to reimburse District for design & inspection. Design phase I aporopriatf -T liJ s�c 5 421o0 e%7 /hxe 72ro ftaJot _rot 1o„ cct/opion APPROVE 0. 0. Qc��Rone! Action Requested District Date Finance Manager's Date Date I i gineer Department Office Open Project `yNI 11/13/89 Ist Appropriation Revision ire 6 i �.- Jw�J/a 2nd Appropriation Revision ��I/������������.�LJ�_ _Cancel Appropriation -_-_-_ Combine Appropriation _-- Split Appropriation 'inue Appropriation -_-_-_ tiuse Project ----- ® ROBIN B. HAMERS 234 E.17TH ST SUITE 1206 & ASSOCIATES, INC. COSTA MESA.co 92927 CIVIL ENGINEERS PLANNERS SURVEYORS (714184S-1192 November 1 1989 r Board of Directors Costa Mesa Sanitary District P 0 Box 1200 Costa Mesa, CA 92628 RE PROPOSAL TO BEGIN PROJECT PROJECT 1112100-113 21ST STREET SEWER SIPHON Gentlemen In conjunction with the second phase of the Costa Mesa Freeway construction, the District' s two sewer lines crossing the freeway at 21st Street must be relocated to avoid conflict At the point where the two existing sewers cross the freeway the new freeway grade will be approximately 25 feet lower It is proposed to construct a new sewer siphon under the depressed freeway lanes to allow the sewage to continue flowing from the east side of the freeway to the west side It does not appear feasible to redirect the flows to another area on the east side of the freeway due to grade conflicts plus these areas are already flowing at capacity Discussions are underway with CALTRANS to determine whether CALTRANS will pay for the design, construction and inspection as they did on the Mesa Drive force main crossing, Project 1112100- 110 Therefore, it is proposed to complete the design phase at the following hourly rates, not to exceed $12,000 Engineer $ 50 00/hr Draftsman 40 00/hr 3 man Survey Crew 155 00/hr 2 man Survey Crew 135 00/hr Please note that billing will be only for actual time worked Si�jg�rely i(Ilh(lµ'�', Robin B Hamers RBN/jp/proposal I ,i 1. S) ROBIN B. HAMERS & ASSOCIATES, INC. 234 E.17TH ST SUITE 205 COSTA MESA,CA 92627 CIVIL ENGINEERS PLANNERS SURVEYORS [7141 549-1192 April 6 1990 Board of Directors Costa Mesa Sanitary District P 0 Box 1200 Costa Mesa CA 92628 RE PROPOSAL TO BEGIN ADDITIONAL DESIGN PROJECT 1112100-113 21ST STREET SEWER SIPHON Gentlemen At a meeting on April 6 three representatives from CALTRANS requested the Sanitary District consider other options than the proposed sewer siphon design previously provided to them CALTRANS requested the District investigate installing a new pumping station and pumping across the freeway This would entail 550 feet of new gravity sewer along Newport Blvd Northbound from 21st Street to Bay Street a new pumping station at Bay Street a new force main in the new bridge and 550 feet of new gravity sewer along Newport Blvd Southbound CALTRANS made the request since their prime contractor claims they are unable to construct the siphon CALTRANS also requested the Sanitary District assist them in designing a temporary system to facilitate the freeway construction without causing delays or interferences Upon preliminary design of the above CALTRANS requested an additional meeting to determine which permanent design will be used Therefore it is proposed to complete the design phase at the following hourly rates not to exceed $15 000 Engineer $ 50 00/hr Draftsman 40 00/hr 3 man Survey Crew 155 00/hr 2 man Survey Crew 135 00/hr Please note that billing will be only for actual time worked' CALTRANS will' be reimbursing the Sanitary District for ,the previous design this design and inspection services provided by the District CALTRANS will also be 'paying for the const"ruction which will be done by their contractor The above additional :_r � ROBIN B: HAMERS . 5L, ASSOCIATES, INC. 234 E 17?t!ST SLATE 205 \J jj�� C T4 MESA GA 92627 CNIL ENGINEERS PLANNERS SURVEYORS I 1 546-1192' Board of Directors April 6, 1990 Page 2 design services plus future inspection require an additional appropriation into the budget for this project Therefore, it is also recommended that a budget adjustment in the amount of $30,440 be made for this project Sincer ly 4 club- Robin B Hamers RBH/jp/proposal ROBIN B. HAMERS IS S ASSOCIATES, INC. 234 E 17TH ST SUITE 205 COSTA MESA,CA 92E27 CIVIL ENGINEERS PLANNERS SURVEYORS (7141 549. 192 September 5 1990 Board of Directors Costa Mesa Sanitary District P 0 Box 1200 Costa Mesa CA 92628 RE PROPOSAL TO COMPLETE CONSTRUCTION PHASE PROJECT 1112100-113 21ST STREET SEWER Gentlemen The following proposal is submitted to provide the necessary engineering services during the construction phase of said project Engineering 80 hrs @ $ 55 00/hr = $ 4 400 00 Drafting 4 hrs @ $ 44 00/hr = 176 00 Inspection 278 hrs @ $ 39 00/hr = 10,842 00 TOTAL $ 15 418 00 Please note that billing will be only for actual time worked All expenditures by the Sanitary District for inspection will be reimbursed from CALTRANS Scly, ROBIN B HAMERS RBH/jp/proposal IS ROBIN B. HAMERS ASSOCIATES, INC. 234E 17TH ST SUITE 205 t> COSTA MESA,CA 92627 CIVIL ENGINEERS PLANNERS SURVEYORS 17141 546-1192 March 1, 1991 Board of Directors Costa Mesa Sanitary District P 0 Box 1200 Costa Mesa CA 92628 RE 21ST STREET SEWER PROJECT 1112100-113 ADDITIONAL APPROPRIATION/BUDGET ADJUSTMENT Gentlemen The construction of the District' s new pumping station at 21st Street and Newport Blvd by CALTRANS is about to begin and CALTRANS has requested the Sanitary District field stake the location of the new structure and lines Therefore it is requested that an additional appropriation and budget adjustment be made to cover the staking It is proposed to do the work at the following hourly rates not to exceed the totals shown below Surveying (2 man crew) 8 hrs @ $140 00/hr = $1 120 00 Surveying (3 man crew) 8 hrs @ $160 00/hr = $1 280 00 TOTAL = $2,400 00 Billing will be only for actual time worked It should also be noted that CALTRANS will be reimbursing the District for these costs just as they are for the remaining design and inspection costs In addition the construction is being paid for directly by CALTRANS at no cost to the District Sincerely Robin B Hamers RBH/jp/proposal cms