Minutes - Sewer System - 2008-08-13 •
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COSTA MESA SANITARY DISTRICT
MINUTES OF SEWER SYSTEM COMMITTEE MEETING
AUGUST 13, 2008
CALL TO ORDER Board members of the Costa Mesa Sanitary
District met in Committee session on August 13,
2008, at 10:30 a.m. at 628 W. 19th Street, Costa
Mesa.
Director Monahan called the meeting to order at
10:30 a.m.
DIRECTORS PRESENT: Art Perry; Gary Monahan; Jim Ferryman
DIRECTORS ABSENT: Bob Ooten, Arlene Schafer
STAFF PRESENT: Robin B. Hamers, Manager/District Engineer;
Thomas Fauth, Assistant Manager; Joan Revak,
• Board Secretary/District Clerk /Program
Manager; Sherry Kallab, Management Analyst;
Joe Limon, Inspector; Debbie Bjornson, Permit
Processing Specialist; Janel Jackson, Office
Specialist II; Paul Guzman, Inspector; Karl
Dulake; Maintenance Supervisor
OTHERS PRESENT: None
MONTHLY SPILL STATISTICS
Mr. Fauth presented the overall Sanitary Sewer Overflow (SSO) statistics for 2008 noting
two new private SSOs on July 25th and July 26th. An uncapped clean out and clogged
lateral caused the first SSO at 675 Park Drive. The complex manager was
uncooperative. The CMSD Maintenance Supervisor called C&R Drains to clear the line.
Director Perry asked if CMSD intended to bill the property owner. Mr. Fauth noted C&R
Drains was to bill the owner directly. Grease and debris caused the second SSO at The
Heritage on Avenue of the Arts. All but 10 gallons were contained in the parking lot.
SEWER MANHOLE FRAME AND COVER OPTIONS; SEWER
STANDARDS S-100 AND S-105
• Staff reviewed the District's standard plans for manhole covers and rings. Mr. Fauth is
researching alternative sources for manhole covers and rings and is arranging free trials
of new products. Mr. Fauth described a new hinged manhole. The cover locks in place
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
-® AUGusT 13, 2008
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when opened for safety purposes and is 25% lower cost than the current manhole
covers and rings from Alhambra Foundry. Mr. Fauth and Mr. Dulake attended a CWEA
presentation on July 17, 2008 where the new design manhole covers and rings were
demonstrated. Mr. Dulake had two free manholes delivered to the District to be used in a
trial project in heavy traffic. Mr. Guzman noted the material used in the manholes and
covers from Alhambra Foundry has been of questionable quality. Mr. Hamers informed
the Committee there are 6,500 manholes in the District. Mr. Fauth reported the
alternative covers and rings appear to be of good quality and proper size. Mr. Dulake
reported there are two hinged models; one has a gasket to reduce noise and the second
has seals to prevent Inflow. The locks on the covers require a special tool to open the
covers. The hinged manholes will be installed at Harbor and Victoria, a very busy
intersection, to receive a thorough trial test.
OCSD PEROXIDE STATION AT CMSD MENDOZA PUMPING STATION
The Committee reviewed the OSCD Hydrogen-Peroxide Project plans for Mendoza PS.
Mr. Hamers noted the tanks hold 3000 gallons. Mr. Fauth reported the 3/8" feeder line is
in place. Mr. Limon commented OCSD is waiting for Costa Mesa Fire Department safety
approval of the plans. Staff will forward the project agreement to the Board for approval.
TRANSFER OF SEWER LINES FROM OCSD TO CMSD •
Mr. Fauth detailed the results of the August 5, 2008 meeting with Orange County
Sanitation District Staff regarding the transfer of sewer lines OCSD requested. Referring
to Exhibit A, OCSD/CMSD Sewer Transfer, Mr. Fauth noted both parties agreed on the
sewer lines represented in blue. Both CMSD and OCSD Staff agreed additional work is
required regarding sewer lines represented in pink. Potential issues include future
liabilities fore repairs and relocations, CMSD access and CMSD maintenance
capabilities. OCSD Staff provided CCTV video of the OCSD lines. Mr. Hamers
mentioned discussions with CMSD General Counsel regarding sewer lines without
easements. Public records of the public sewer lines on given properties need to include
easements. Mr. Burns plans to comment on the issue at the August 28, 2008 CMSD
Board Meeting. The Committee reviewed financial impacts to the District as a result of
the OCSD sewer line transfers. The Committee recommended Staff prepare and send
letters to affected property owners before fees are charged. Timing of the fees will be
determined at a later date after the agreements are signed.
PROJECT #129 BRISTOL STREET SEWER - DESIGN PHASE UPDATE
Mr. Hamers reported CMSD received Bristol Street sewer plan comments from the Cities
of Costa Mesa and Newport Beach. The plans are under revision for re-submittal.
PROJECT #164 MISCELLANEOUS SEWER WORK - ADAMS PUMP •
STATION EMERGENCY WORK
COSTA MESA SANITARY DISTRICT
*f <` MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
eu AUGUST 13, 2008
PAGE 3
_ Mr. Hamers reported the underwater portion of the Adams Pump Station was
deteriorated far more than anticipated and was repaired on an emergency basis.
PROJECT #168 IRVINE PUMPING STATION RELOCATION - UPDATE
ON CONSTRUCTION & DAMAGE TO ADJOINING PROPERTY
Mr. Hamers updated the Committee on damages to the adjoining property and noted the
District is protected through the Contractor's agreement. Director Ferryman requested
Staff stay on top of the issue to ensure the matter is resolved in a timely manner.
PROJECT #170 PREPARE EMERGENCY RESPONSE PLANS for
PUMPING STATIONS
Mr. Hamers reported emergency response plans are progressing.
PROJECT #171 IRVINE PUMPING STATION FORCE MAIN
REHABILITATION
• Mr. Hamers stated his appreciation for the quick Board approval of the emergency work
needed on the Irvine Pump Station force main; 450 feet of force main was successfully
installed.
PROJECT #175 OCSD GRANT - TELEVISING CMSD SEWER LINES
Staff reported televising is 87% complete (979,425LF/1 ,129,420LF) with an estimated
project completion date of June 2009.
PROJECT #183 - SYSTEM WIDE SEWER REPAIR - VICTORIA AT
HARBOR
Mr. Hamers thanked the Board for the prompt approval of the emergency work at
Victoria and Harbor. Staff will inspect pipe sections to evaluate materials, age and
deterioration. Information gathered from the pipe inspection will be used in the force
main planned replacement plan the District has in place. Mr. Dulake provided photos
and samples of the replaced force main for the Committee's review. Mr. Fauth reported
Staff was surprised to find soil eroding the pipe on the outside was less than erosion on
the inside of the pipe. Mr. Limon stated some sections of pipes would break up in small
sections as they were removed because the walls were so thin. Mr. Hamers informed
the Committee soil differences make it difficult to determine the condition of the pipe
• because the soil in one area may not be causing any pipe erosion and 10 feet away the
soil can be eroding the pipe significantly. Mr. Limon stated some of the pipe would be Y
COSTA MESA SANITARY DISTRICT
q MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
Aucusr 13,2008
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inch thick on the bottom and 1/8 inch thick on the top. Mr. Guzman reported 18 inches of
asphalt from the storm drain above had crushed the pipe. The project is 95% complete.
PROJECT #186 - SEWER LATERAL ASSISTANCE PROGRAM
Staff presented the updated sewer lateral lists by fiscal year. Staff provided two
additional reports; one for CCTV required for commercial/industrial remodels and one for
CCTV requirements due to Sewer Spill Overflows. Ms. Jackson reported there are 23
reimbursements remaining to be processed from FY07/08 and 22 reimbursement
requests with 16 requests in progress for FY08-09. Mr. Fauth noted $113,000 in
reimbursements were processed for FY07-08. Mr. Hamers reported the District saved
one 88 year old Costa Mesa resident from excessive repair costs through the program.
Ms. Jackson plans to present the resident with her reimbursement check.
PROJECT #187 - DISTRICT YARD UPDATE - LEED GOLD STANDARD
Mr. Hamers reported receipt of the first plan check from the City. Comments are being
addressed and the plans are scheduled to be re-submitted next week.
CONSTRUCTION/MAINTENANCE ACTIVITIES •
The CMSD pump station maintenance chart indicated there are five remaining pressure
sensor upgrades remaining. Mr. Dulake noted two were completed (Santa Ana and 23rd
Street) and the remaining three pump stations are scheduled for completion in the next
few weeks.
NEXT MEETING
The next meeting is scheduled for September 10, 2008 at 10:30 am.
PUBLIC COMMENTS
There were no public comments.
ADJOURNMENT
Director Monahan adjourned the meeting at 11:30 a.m.
SECRETARY PRESIDENT •