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COSTA MESA SANITARY DISTRICT
MINUTES OF SEWER SYSTEM COMMITTEE MEETING
SEPTEMBER 10, 2008
CALL TO ORDER Board members of the Costa Mesa Sanitary
District met in Committee session on September
10, 2008, at 10:30 a.m. at 628 W. 19th Street,
Costa Mesa.
Director Monahan called the meeting to order at
10:30 a.m.
DIRECTORS PRESENT: Jim Ferryman: Gary Monahan; Bob Ooten
DIRECTORS ABSENT: Art Perry, Arlene Schafer
STAFF PRESENT: Robin B. Hamers, Manager/District Engineer;
Thomas Fauth, Assistant Manager; Joan Revak,
• Board Secretary/District Clerk /Program
Manager; Sherry Kallab, Management Analyst;
Joe Limon, Inspector; Debbie Bjornson, Permit
Processing Specialist; Janel Jackson, Office
Specialist II; Paul Guzman, Inspector
OTHERS PRESENT: None
MONTHLY SSO STATISTICS
Mr. Fauth presented the overall Sanitary Sewer Overflow (SSO) statistics for 2008 noting
two new reportable private SSOs since the last meeting August 13, 2008. The SSOs
occurred on August 22, 2008 and September 4, 2008. The first SSO located at 151
Kalmus Drive, Copper Tree Business Park, was a repeat SSO caused by a private pump
station failure. The same location had an SSO on January 2, 2008. CMSD was able to
contain most of the 100 gallon SSO, losing 10 gallons to the storm drain. The location
has a private lift station wherein the pump had been turned off. Mr. Fauth added there is
only one pump in the two pump station and the property manager has not returned his
phone calls. Mr. Hamers recommended having the business park televise all of their
lines per District Ordinance 7.04.020 Events Requiring Televising of Sewer Laterals.
Staff can also make a call to OCHCA and discuss a possible fine with the District
• General Counsel. The second event occurred on September 4, 2008 due to a private
uncapped cleanout at a 4-unit multi-family apartment complex located at 1010 Valencia
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COSTA MESA SANITARY DISTRICT
o MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
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Street. Approximately 52 gallons were lost to the storm drain. Director Monahan asked
the recourse for the event and Mr. Fauth stated Staff is working with the property owner.
COMPLIANCE WITH WASTE DISCHARGE REQUIREMENTS
The Committee reviewed the WDR Steering Committee SSO Compliance Status Report.
The document identifies jurisdictions with and without compliance with SSO reporting
requirements. Three compliance categories were included. First is submittal of no SSO
certifications, meaning the jurisdiction has turned in a no spill certification when
applicable. Second is if an annual collection system questionnaire has been
completed/updated. And third is submittal of the sewer system management plan
elements, due to be certified by May 2, 2008. Mr. Fauth noted that non-compliant
jurisdictions are highlighted in red on the spreadsheets and CMSD is not one of the
many highlighted in red. CMSD is in full compliance with all three reporting
requirements. Mr. Fauth advised the Committee only one full report was printed due to
the size of the document but a summary of the report was provided to all.
NEW PRIVATE PROPERTY SSO STUDY
A property owner was fined $100,000.00 by SARWQCB for repeated SSOs. The •
SARWOCB, earmarked $50,000.00 of the fine to fund a private property SSO reduction
study. Mr. Hamers reported the study found the major culprits of private SSOs are small-
to-mid-level multifamily units with between 6 and 25 units. Grease is the primary cause
of private SSOs. Nine best management practices were developed to address private
property spills. The best and most effective practice was requiring closed circuit
televising of the line after an SSO occurs. Mr. Hamers noted this is already the practice
at CMSD. Per the report, public SSOs are decreasing while private SSOs are increasing.
VAPOROOTER RESULTS
The Committee viewed CCTV of a section of main line before and after VapoRooter root
control product was applied. The first CCTV showed the condition of the main line on
November 9, 2007 before the product was applied. The Committee focused on two
selected locations with root intrusion. The product was applied on January 8, 2008. The
line was re-televised on March 28, 2008 and April 11, 2008 to determine the
effectiveness of the product on the roots. After reviewing the same locations on the final
CCTV, Staff was pleasantly surprised with the results. Staff will perform an additional
test on Clubhouse Drive following recommended procedures of cutting the root and
applying the product approximately one month later. When this procedure is followed the
product guarantee is two years. Director Monahan recommended notifying residents of
locations identified through the video with serious root problems and updating them
about the sewer lateral assistance program. Mr. Hamers directed Ms. Jackson to match •
up problem areas in the video and send a photograph to the resident along with a sewer
lateral and cleanout financial assistance program application.
COSTA MESA SANITARY DISTRICT
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TRANSFER OF SEWER LINES FROM OCSD TO CMSD
Staff will meet with OCSD September 17, 2008 at 1:30 PM at the District headquarters.
There are three issues on the table: 1) repairs on the lines to be transferred, 2) sewer
lines without easements, and 3) notification to property owners of additional charges.
FORCE MAIN CORROSION
After the repair at Victoria and Harbor, Staff took sections of the force main and
examined the wall thickness. The ductile iron pipe looked good on both the inside and
outside, but the cast iron pipe's wall thickness was paper thin. Staff found serious
buildup in the pipe at the point where grit sits when the pumps turn off. Mr. Hamers
provided photographs of the pipe for review. The November 20, 2008 seminar at the
WDR level is a corrosion seminar given by V & A Consulting Engineers, Inc. Mr. Hamers
asked the firm to provide the District with a proposal for a conditional assessment study.
Mr. Hamers will meet with principles of the firm to discuss the specifics of the study.
CONSTRUCTION/MAINTENANCE ACTIVITIES
• Referring to the two-page pump station maintenance charts, Mr. Fauth pointed out the
Adams pump station data is all new all the way across due to the recent refurbishment.
Mr. Fauth noted some of the stations in the fifth column are listed as no oil. These
pumps use glycol for lubricant and have different maintenance requirements. The
bubbler column corresponds to the next chart showing all but 4 stations with completed
upgrades of the pressure sensor and removal of the troublesome bubbler system. As
soon as 60' cable is received, Santa Ana and Mendoza Stations will be upgraded leaving
Aviemore, in the B risk category, and 21st Street, in the C risk category, to be completed.
OCSD PEROXIDE STATION AT CMSD MENDOZA PUMPING STATION
Mr. Guzman reported the two 3000 gallon H202 tanks are operational and have been re-
filled once. Mr. Guzman recommended Staff request a copy of the next report provided
to the County regarding the progress of the operation. Mr. Hamers stated the agreement
with OCSD will be in the Board packet for approval at the upcoming Board meeting.
PROJECT #129 BRISTOL STREET SEWER - UPDATE ON DESIGN
PHASE
Mr. Hamers reported comments have been received from the agencies reviewing the
Bristol Street Sewer plans. The plans are being revised and will be resubmitted. The
project is moving along. NO CHANGE
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COSTA MESA SANITARY DISTRICT
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PROJECT #164 MISCELLANEOUS SEWER WORK - ADAMS PUMP
STATION EMERGENCY WORK
Mr. Hamers reported the underwater portion of the Adams Pump Station was
deteriorated far more than anticipated and was replaced on an emergency basis. NO
CHANGE
PROJECT #168 IRVINE PUMPING STATION RELOCATION - UPDATE
ON CONSTRUCTION & DAMAGE TO ADJOINING PROPERTY
Mr. Hamers updated the Committee on the damages to the adjoining property and
reminded the Committee the District is protected through the Contractor's agreement.
Director Ferryman requested Staff to stay on top of the issue to ensure the matter is
resolved in a timely manner. NO CHANGE
PROJECT #170 PREPARE EMERGENCY RESPONSE PLANS for
PUMPING STATIONS
Mr. Hamers reported emergency response plans are in progress. NO CHANGE
PROJECT #171 IRVINE PUMPING STATION FORCE MAIN •
REHABILITATION
Phase I has been completed.
PROJECT #175 OCSD GRANT - TELEVISING CMSD SEWER LINES
Staff reported televising is 88.3% complete (997,223LF/1 ,129,420LF).with an estimated
project completion date of June 2009. Upon completion a priority list of problems will be
created. Mr. Hamers addressed Director Monahan's concerns regarding private lateral
lines identified with problems through CCTV stating upon completion of the CCTV work
Staff will match up problem area locations and approach residents with a photograph of
the problem and paperwork to complete for the Sewer Lateral Assistance Program.
PROJECT #183 - SYSTEM WIDE SEWER REPAIR - VICTORIA AT
HARBOR
Emergency project is complete. Staff is evaluating corrosion effects on pump station
force main pipes.
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COSTA MESA SANITARY DISTRICT
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PROJECT #186 - SEWER LATERAL ASSISTANCE PROGRAM
Mr. Fauth reviewed three reporting spreadsheets. Mr. Fauth reported the first sheet
covers the 08-09 fiscal year. Fourteen applications have been completed and 19 are in
progress for a total of 33 applications this fiscal year. Mr. Hamers noted for Commercial
and Industrial properties, Ms. Bjornson sends a letter after plan review to the applicant or
owner notifying them of the CCTV requirement. Mr. Fauth requested Copper Tree
Business Park be added to the current Commercial/Industrial list of 3. Ms. Jackson
reported that residents are very happy to receive the call that their sewer lateral
assistance check is in the mail. Mr. Hamers asked about calls to applicants outstanding
on the 07-08 spreadsheet. Ms. Jackson reported she is making calls and leaving
messages. Director Ferryman questioned the turnaround time for a resident to receive a
check. Mr. Fauth advised the turn around time is two-to-three weeks depending on
where we are in the accounts payable cycle. Mr. Fauth added two-to-three weeks after
Staff has made an assessment and the work is completed. Mr. Hamers added Staff
normally responds with recommendations within two days after the video is dropped off.
Staff reviews completed work. Director Ferryman stated what a great program the
District is providing. Mr. Fauth reported almost half of the claims against City of
Huntington Beach during the first half of the year were root related. The claims are due
to a new sewer lateral program whereby the City is responsible for repairing damages to
the sewer piping that was once the responsibility of the homeowner. The Committee
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discussed the City of Costa Mesa's lack of response regarding root damages to sewer
pipes.
PROJECT #187 - DISTRICT YARD UPDATE - LEED GOLD STANDARD
The plans have been re-submitted to the City.
NEXT MEETING
The next meeting is scheduled for October 8, 2008 at 10:30 am.
PUBLIC COMMENTS
There were no public comments.
ADJOURNMENT
Director Monahan adjourned the meeting at 11:30 a.m.
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SECRETARY PRESIDENT
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