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COSTA MESA SANITARY DISTRICT
MINUTES OF SEWER SYSTEM COMMITTEE MEETING
NOVEMBER 12, 2008
CALL TO ORDER Board members of the Costa Mesa Sanitary
District met in Committee session on November
12, 2008 at 10:30 a.m. at 628 W. 19th Street,
Costa Mesa.
Director Monahan called the meeting to order at
10:30 a.m.
DIRECTORS PRESENT: Jim Ferryman; Gary Monahan; Bob Oaten
DIRECTORS ABSENT: Art Perry, Arlene Schafer
STAFF PRESENT: Robin B. Hamers, Manager/District Engineer;
• Thomas A. Fauth, Assistant Manager; Joan
Revak, Board Secretary/District Clerk /Program
Manager; Sherry Kallab, Management Analyst;
Karl Dulake, Maintenance Supervisor; Joe
Limon, Inspector; Janel Jackson, Office
Specialist II; Debbie Bjornson, Permit
Processing Specialist; Paul Guzman, Inspector.
OTHERS PRESENT: None
MONTHLY SSO STATISTICS
Mr. Fauth presented the Sanitary Sewer Overflow (SSO) statistics for 2008 noting one
new addition since the last meeting October 8, 2008. Mr. Fauth noted rock and debris in
a private lateral caused a spill on October 24, 2008. The 1275 gallon spill occurred at
The Camp. Approximately 75 gallons were lost to the storm drain. Mr. Dulake stated
there have been ongoing problems at the location. Mr. Dulake instructed the
management company's plumber, who was previously unaware the line belonged to the
property owner, to keep the line clean. There are two interceptors located on the
property. Mr. Dulake contacted Jim Kolk, District FOG program representative, and
requested him to inspect the property. Mr. Limon reported repairs to a sag in the line
were planned and dropped after it was determined regular maintenance could control the
• problem. Mr. Hamers requested a copy of the AB&R Plumbing CCTV video. Mr. Fauth
noted the event was the third at the facility; with events occurring every 1 t/z to 2 years.
Director Ferryman inquired about the 6 month maintenance schedule. Mr. Hamers
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
NOVEMBER 12, 2008
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requested Mr. Kolk advise the management company of District's quarterly cleaning
requirements for lines with interceptors. Mr. Dulake will follow up with Mr. Kolk regarding
the issue.
COMPLIANCE WITH WASTE DISCHARGE REQUIREMENTS
Mr. Hamers will update the District's Sewer System Management Plan as soon as the
District Yard is operational. The updated plan will have all facets in the WDR order.
Director Ooten requested documenting CMSD's status of meeting WDR regulatory
requirements updates in the Sewer System Committee Meeting minutes. Mr. Hamers
recommended reporting milestones to the Committee by date of completion.
CALCIUM DEPOSITS IN THE SEWER LINES
Mr. Hamers referred to photographs in the Committee handout. National Clay Pipe
Institute spent over 18 months studying calcium build-up in a piece of clay pipe provided
by El Toro Water District. The study revealed the cause of calcium in sewers is
groundwater. Groundwater infiltrates through manhole joints or joints of a sewer line. As
the water table fluctuates, layers of calcium build up on top of biological layers. Removal
of calcium from pipe is affecting several agencies. The District has lines with identical
calcium buildup as shown in the photographs in a street with only twelve homes. •
National Clay Pipe Institute is continuing to research the best way to remove the calcium
from the pipe and keep it from returning. Mr. Hamers shared pictures of Leucadia Water
District's calcium build up. Leucadia's calcium is more layered than the calcium in the
CMSD lines. Leucadia uses a solution of hydrochloric acid and citric acid. The line is
blocked and flooded to soften the calcium build up so it can be hydro-jetted out. The
District is waiting on the results of the National Clay Pipe Institute study to determine the
course of action to take. Director Ferryman questioned the extent of the problem and
Staff advised both sides of the Smalley Road line have calcium buildup. The Committee
discussed the possibility Mesa Consolidated Water District wells in the area may have
contributed to the problem.
SEWER SYSTEM SUB-COMMITTEE REVIEW OF HOT SPOTS
Mr. Fauth announced the sub-committee review of District hot spots is set for November
18, 2008 at 9:30 a.m. Jim Kolk, EEC representative, plans to Mr. Dulake's list of hot
spots and review EEC's progress to date.
TRANSFER OF SEWER LINES FROM OCSD TO CMSD
Mr. Hamers reported the transfer agreement is working through an OCSD Committee for
approval. CMSD staff is in the process of checking easements for the transferred lines. •
Attorney's for both agencies are on standby to complete any legal issues. OCSD
requested 5 years to complete repairs on the lines. There is one hot spot of concern in
• COSTA MESA SANITARY DISTRICT
i`' „v MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
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the lines. Staff may request OCSD to maintain liability for the lines until they are
repaired. Director Ferryman stated the hot spot should be made a priority. Mr. Hamers
- requested the Committee review the draft letter to parcel owners who will incur an
increase in charges due to the transfer of sewer lines from OCSD. The letter will be on
the agenda for discussion at the November 19, 2008 Board meeting. The right hand
column of the fee spreadsheet provided by Ms. Bjornson lists customers scheduled to
receive the letter. The additional fees will be charged on property tax bills starting the
09/10 fiscal year. Director Monahan noted the District could have been charging the
fees all along. Mr. Hamers requested Ms. Revak attach the reasons for the transfer
along with the fee spreadsheet with the copy of the letter in the Board packet.
WDR EDUCATION PROGRAM
On November 20, 2008 at 11:30 a.m. WDR will host a seminar given by V & A
Engineering, titled "Life Expectancy of Force Mains". Included in the Committee packet
is a revised WDR Education Topic Schedule. Revisions or changes are displayed in red.
Joe Sinicori will be giving a seminar regarding pump station maintenance February 19,
2008.
• OCSD PEROXIDE STATION AT CMSD MENDOZA PUMPING STATION
Pictures were provided to the Committee of the two 3000 gallon tanks of hydrogen
peroxide and the control setup within the aluminum wall. CMSD Crew is working with
OCSD Staff to pipe in CMSD's unused hydrogen peroxide inventory Advanced
Sterilization donated to the District. District Staff will share the photographs and update
the Liaison Committee about the project at the November 14, 2008 meeting.
SMARTCOVER (MANHOLE COVER WITH SENSOR TO CHECK WATER
LEVEL BELOW)
Director Ooten provided information about SmartCover. The unit is assembled on the
bottom of the manhole cover and the sensor detects the level of the wastewater in the
manhole. When the water level reaches a certain height an alarm will notify Staff. Each
unit is $3,500.00 to acquire and there are additional costs for the alarm notification
process. Director Ooten recommended conducting a pilot program. Staff will look into
the costs involved. Director Ooten noted the SmartCover product literature states the
device can detect pressure drops in force mains.
PROJECT #129 BRISTOL STREET SEWER - UPDATE ON DESIGN
PHASE
Plans are approved and will be going out for bid.
COSTA MESA SANITARY DISTRICT '
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PROJECT #164 MISCELLANEOUS SEWER WORK
No Change
#168 IRVINE PUMPING STATION RELOCATION - UPDATE ON
CONSTRUCTION & DAMAGE TO ADJOINING PROPERTY
Repairs are moving along slowly. The situation is affecting the Orange County street
improvement project on Irvine Boulevard.
PROJECT #170 PREPARE EMERGENCY RESPONSE PLANS for
PUMPING STATIONS
Mr. Hamers reported emergency response plans are in progress. NO CHANGE
PROJECT #171 IRVINE PUMPING STATION FORCE MAIN
REHABILITATION
Phase I has been completed. NO CHANGE •
PROJECT #175 OCSD GRANT - TELEVISING CMSD SEWER LINES
Mr. Fauth discussed a correction to the numbers National Plant reported. Previously the
numbers reported included hot spots. The revision shows televising is 89.4% complete
(1 ,009,701.56LF/1 ,129,420LF) with an estimated project completion date of June 2009.
Staff will provided information regarding reporting requirements to OCSD at the next
Sewer System Committee meeting.
PROJECT #183 - SYSTEM WIDE SEWER REPAIR - FAIR AT HARBOR
Sancon will be chain flinging 320 linear feet of ductile iron pipe located in the ground
under the intersection of Fair and Harbor starting Sunday, November 17, 2008. After the
chain flinging process is complete the pipe will be slip lined. Sancon provided the same
service for El Toro Water District 3 years ago and they are satisfied with the results. Mr.
Hamers reported we do have 1000 linear feet of ductile iron pipe throughout the District
PROJECT #186 - SEWER LATERAL ASSISTANCE PROGRAM
Mr. Hamers reported applications are coming in and $44,000.00 has been reimbursed •
this fiscal year to date. Bob Craig, Dudek and City of Placentia representative,
commented this is the only California program supporting lateral cleaning maintenance.
Mr. Hamers described an incident where a City of Costa Mesa Inspector required a
COSTA MESA SANITARY DISTRICT
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resident to remove the on site portion of liner on their lateral stating it did not meet City
plumbing codes. Ms. Jackson requested City Staff to provide the code not allowing the
lining. No response has been received. Staff will discuss the issue at the November 14,
2008 Liaison Committee meeting. At the September 24, 2008 CSDA meeting Mr. Fauth
made contact with Jan Debay regarding providing input to real estate property managers
and realtors regarding private property sewer lateral issues and has not heard from her
to date. Mr. Fauth will follow up with a call to Tom Sutro.
PROJECT #187 - DISTRICT YARD UPDATE - LEED GOLD STANDARD
Committee members received a reference list of LEED features for the "Gold" CMSD
Yard. The list will be presented at the upcoming Liaison Committee meeting. After
some minor plan changes, the City permitting process will be complete. Staff is in the
process of determining the bid process for the building due to the specialized
construction needed. CMSD applied for an extension to the Conditional Use Permit for
the District Yard.
NEXT MEETING
• The next meeting is scheduled for December 10, 2008 at 10:30 am.
PUBLIC COMMENTS
There were no public comments.
ADJOURNMENT
Director Monahan adjourned the meeting at 11:32 a.m.
SECRETARY PRESIDENT
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