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COSTA MESA SANITARY DISTRICT
MINUTES OF SEWER SYSTEM COMMITTEE MEETING
JANUARY 14, 2009
CALL TO ORDER Board members of the Costa Mesa Sanitary
District met in Committee session on January
14, 2008 at 10:30 a.m. at 628 W. 19th Street,
Costa Mesa.
Director Monahan called the meeting to order at
10:30 a.m.
DIRECTORS PRESENT: Gary Monahan; James Ferryman; Bob Ooten
DIRECTORS ABSENT:
STAFF PRESENT: Robin Hamers, Manager/District Engineer;
• Thomas A. Fauth, Assistant Manager; Sherry
Kallab, Management Analyst; Karl Dulake,
Maintenance Supervisor; Joe Limon, Inspector;
Debbie Bjornson, Permit Processing Specialist;
Paul Guzman, Inspector.
OTHERS PRESENT: None
MONTHLY SSO STATISTICS
Mr. Fauth presented the Sanitary Sewer Overflow (SSO) statistics which included last
year's close out including three spills in December 2008. Two spills were FOG related
and the third was a main line spill. A total of 118 Uncontained Public gallons of
wastewater were lost to the storm drains. Mr. Hamers complimented Staff for the low
number of gallons. There was one spill with 100 gallons lost in January 2009 at the new
District Irvine pump station. The spill occurred due to a backup battery system failure.
The issue was not discovered until Monday morning when the SCADAIarm system
displayed error messages. Due to the battery failure, the SCADAIarm system did not
contact Staff.
JURISDICTION OF ON-SITE PRIVATE SEWER LATERALS
• An agreement on District jurisdiction of sewer laterals has been reached. Mr. Hamers
reported results from the Liaison Committee Meeting held Friday, January 9, 2009,
COSTA MESA SANITARY DISTRICT
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during which City Manager Allan Roeder approved development of a memorandum of
understanding (MOU) between the City and the District. District legal counsel wrote the
MOU and sent it to the City for review. The first part of the MOU covers District
regulation of residential, commercial and industrial onsite sewers; the second part of the
MOU captures the City's decision to participate in the Sewer Lateral Assistance Program
regarding tree removals. The City will most likely offer tree removal or provide a one-
time payment towards the cost of removing the tree to a resident.
TRANSFER OF SEWER LINES FROM OCSD TO CMSD
Staff is waiting on a draft from OCSD Counsel.
POWER POINT PRESENTATION OF SEWER LATERAL ASSISTANCE
PROGRAM
Mr. Fauth referred to Chart 3 of the January 8, 2009 presentation document in the
Committee packet noting the District has 220 miles of main sewer lines compared to
110 miles of private lateral lines. Director Monahan questioned the length of the
presentation and Mr. Fauth stated the presentation can be tailored to fit a specific time
frame. Director Monahan recommended Staff present the sewer lateral assistance •
program to be given to a Costa Mesa City Council study session. Mr Fauth agreed to
deliver the presentation on February 10, 2009. Mr. Fauth will also deliver the
presentation at the California Water Environment Association (CWEA) Seminar on
January 22, 2009.
DISTRICT YARD - CONTRACTOR SELECTION PROCESS/SCHEDULE
Per District General Counsel, the District Yard is not a sewer project under public
contract code; therefore, the District is not required to go straight bidding and award to
the lowest bidder. Staff developed a contractor selection process. Mr. Fauth gave the
Committee a progress report on the process and a schedule of events chart detailing
tasks to complete and the number of days anticipated for completion. Staff has a
meeting scheduled tomorrow with the project architect to review the pre-qualification
results and choose the list of contractors for the project. The next step is to release
projects specifications, receive bids and evaluate the proposals. March 10, 2009 is the
anticipated completion date of the process. Staff will include an update in the March
Board Packet so the Board can make a decision at the March 26, 2009 Board meeting.
FOG PROGRAM UPDATE FROM SEWER SYSTEM SUB COMMITTEE
Director Ooten updated the Committee regarding the Sewer System Sub-Committee
meeting EEC attended on January 9, 2009. EEC provided a list of 5 or 6 repeat non- •
compliant restaurants. The sub-committee recommended seeking a policy change
regarding fines to cover costs of repeat visits to non-compliant owners. The Sub-
COSTA MESA SANITARY DISTRICT
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Committee reviewed upcoming repairs to the District sewer system. Staff has been
actively working on repairs to reduce the possibility of hot spots. Director Monahan
requested verification of the term conditional wavier. Mr. Hamers responded restaurants
without a grease interceptor could be issued a conditional wavier meaning the area will
be monitored and an interceptor will not be required as long as restaurant follows Best
Management Practices and there are no SSOs or problems with the District main line
flow. If the conditional wavier is revoked the restaurant is required to install an
interceptor. The Sub-Committee also discussed the possibility of establishing a
residential grease drop-off site at the Orange Coast College Recycling Center.
CASA PRIVATE SEWER LATERAL (PSL) TASK FORCE CONFERENCE
- DIRECTOR OOTEN 1-13-09
Director Ooten participated in a teleconference regarding proposed sewer lateral
legislation. The recommendation was made to include an opt out agreement if an
agency does not have significant infiltration or their private lateral lines are not a major
contributor to main line sewer system overflows. The agreement would allow an
agency's Board of Directors to pass a resolution to opt out of the program.
• SEWER SCIENCE WORKSHOP - DIRECTOR OOTEN
Director Ooten is assisting Ingrid Hellebrand, OCSD Staff member, with a sewer science
workshop at a local District school. The Sub-Committee recommended adding the
program to the District education program. Director Ferryman noted Davis School has
been designated as a magnet school for math and science. Director Ooten suggested a
scaled down workshop for District employees.
PROJECT #129 BRISTOL STREET SEWER; UPDATE ON DESIGN
PHASE
Mr. Fauth reported the project is moving along. The intent is not to put a pump station at
the Bristol Street location but to replace the pipe to increase the line volume. The Irvine
Pump Station was sized for the economic growth of the Bristol area. NO CHANGE
PROJECT #164 MISCELLANEOUS SEWER WORK
Mr. Dulake reported sensors and components have been installed in the last two
stations. The crew implemented the maintenance schedule of turning pump station
valves at regular intervals. NO CHANGE
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#168 IRVINE PUMPING STATION RELOCATION- UPDATE ON
CONSTRUCTION & DAMAGE TO ADJOINING PROPERTY
Project is complete. Damage to the parking lot is being handled by the party's attorneys.
NO CHANGE
PROJECT #170 PREPARE EMERGENCY RESPONSE PLANS for
PUMPING STATIONS
Joe Sinicori and Paul Guzman are working on emergency response plans for all 20
pump stations. The project will take at least another 6 months to complete. NO CHANGE
PROJECT #171 IRVINE PUMP STATION FORCE MAIN
REHABILITATION
Mr. Guzman reported the design and timing are being reviewed for replacement of an
additional 2000 ft section all the way to the Elden pump station, with 450 ft currently
completed. NO CHANGE
PROJECT #175 OCSD GRANT - TELEVISING CMSD SEWER LINES
A total of 17;569.82 LF of main line CCTV and inspection occurred in December 2008.
As of December 31, 2008, televising is 91.8% complete (1,036,416.1LF/1 ,129,420LF)
with an estimated project completion date of Mid May 2009. The Committee reviewed
photographs of pipe repairs. Mr. Dulake explained how, during the televising process, a
rope attached to a debris catch basket broke. National Plant Systems, Inc. (NPSI)
damaged the District line while attempting to retrieve the catch basket. NPSI contracted
for and paid for the line repair.
PROJECT #183 - SYSTEM WIDE SEWER REPAIR - FAIR AT HARBOR
Mr. Guzman reported 330 ft of main line from manhole to manhole is undergoing repair
with chain flinging and relining, including 270 feet of VCP and 63 feet of DIP. The project
is scheduled for completion in January 2009.
PROJECT #186 - SEWER LATERAL ASSISTANCE PROGRAM
Mr. Fauth reported no change in the 2007/2008 spreadsheet. The 2008/2009 shows we
have 91 total with 35 in progress, 54 completed and 2 waiting for review as of the
01/12/09. Mr. Hamers reported Ms. Jackson is now reviewing videos and making notes.
Mr. Hamers then reviews the video notes and videos as appropriate before Staff •
contacts the resident.
COSTA MESA SANITARY DISTRICT
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PROJECT #187 - DISTRICT YARD UPDATE - LEED GOLD STANDARD
The District is currently at 52 credits with 3 additional pending and will keep us in the
platinum area but the CMSD Yard is definitely in the gold credit area as a minimum. Mr.
Limon mentioned Mesa Water has a contractor interested in renting the District Yard to
store equipment while working on a Mesa project. Mr. Fauth will follow up.
NEXT MEETING
The next meeting is scheduled for February 11, 2008 at 10:30 am.
PUBLIC COMMENTS
There were no public comments.
ADJOURNMENT
Director Monahan adjourned the meeting at 11:35 a.m.
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SECRETARY PRESIDENT
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