Minutes - Sewer System - 2010-06-15 Meeting Date Item Number
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COSTA MESA SANITARY DISTRICT
MINUTES OF SEWER SYSTEM COMMITTEE MEETING
JUNE 15, 2010 •
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CALL TO ORDER Board members of the Costa Mesa Sanitary District
met in Committee session on June 14, 2010 at 10:30
a.m. at 628 W. 19th Street, Costa Mesa.
Director Monahan called the meeting to order at
10:30 a.m.
DIRECTORS PRESENT: Gary Monahan, Art Perry, Bob Ooten, Jim Ferryman
STAFF PRESENT: Scott Carroll, General Manager, Thomas A. Fauth,
• Operations Manager; Kaitlin Tran, Accounting
Specialist I; Rob Hamers, District Engineer; Yefim
Tsalyuk, Senior Engineer, Karl Dulake, Maintenance
Supervisor; Paul Guzman, Inspector; Joe Limon,
Inspector
OTHERS PRESENT:
MONTHLY SANITARY SEWER OVERFLOW (SSO) STATISTICS
Mr. Fauth reported no new spills since May 11, 2010. Director Ooten requested Staff to only
report Public SSOs and not report Private SSOs.
OCSD MEMBER AGENCY IA SURVEY — UI REDUCTION STRATEGY
Mr. Hamers discussed the OCSD inflow and infiltration (I/I) maps provided in the packet. The
infiltration map includes the Costa Mesa area. Mr. Hamers reported two gushers discovered
during the District line televising project have been repaired. Mr. Hamers believes the District has
issues with inflow but not infiltration. On a regional basis the WDR Steering Committee decided
to approach the problem by requesting OCSD to update their I/I data and having participants of
successful reduction programs speak at WDR meetings. The District is required by WDR and
OCSD regulations to reduce I/l.
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COSTA MESA SANITARY DISTRICT
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` MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
JUNE 15,2010
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#171 IRVINE PUMPING STATION FORCE MAIN REHABILITATION - DISCUSSION
The Committee reviewed the Staff report provided by Mr. Hamers. Staff is analyzing the best
method to rehabilitate the Irvine Pump Station force main. A Staff condition assessment
identified rehabilitation options. The report is up for discussion before it goes to the Board next
month. Three options and cost estimates were reviewed; replacing the force main with 12" PVC,
installing a 12" liner, or a combination of replacement and liner. The high density polyethylene
(HDPE) lining option is an extremely low cost, estimated to be approximately $185,700. Director
Ferryman asked about the difference in life expectancy between replacement and re-lining. Mr.
Hamers estimates the life expectancy to be the same for both, between 50 to 75 years. Mr.
Dulake raised concern regarding the ability to remove debris from the line. Mr. Hamers believes
the line can be sufficiently cleaned. Lining and life expectancy details will be discussed at next
month's meeting. Mr. Fauth showed a pipe re-lining process demonstration video overview.
CMSD FOG PROGRAM IMPROVEMENTS — REGULATING ODOR
South Coast Plaza requested assistance from the District regarding a problem with the hydrogen
sulfide created in the restaurants that proceeds through a large interceptor where hydrogen
sulfide forms. Adding to the issue, the interceptor is not serviced frequently enough because it is
so large. Hydrogen sulfide molecules end up in the District pumping station where they get moist
and warm turning into sulfuric acid and corrode the pump station. District Staff has been asked to
meet with South Coast restaurant management and offer to work with them to reduce the odor.
The District currently does not have an odor enforcement ordinance. If the restaurants are not •
willing to work with Staff, OCSD may be called upon to enforce their odor ordinance. At the sub-
committee level it was decided EEC should request odor enforcement to provide FOG
compliance.
PROPOSED EPA NPDES REGULATION OF SEWER SYSTEMS
The District is not under a National Pollution Discharge Elimination System (NPDES) permit per
WDR. The District is under an order from the State Water Resources Control Board. In the late
ninety's the federal government proposed legislation identical to the WDR called CMMS for
Computerized Maintenance Management System. CMMS is also known as Enterprise Asset
Management and Computerized Maintenance Management Information System (CMMIS). A
CMMS software package maintains a computer database of information about an organization's
maintenance operations, i.e. CMMIS - computerized maintenance management information
system. This information is intended to help maintenance workers do their jobs more effectively
(for example, determining which machines require maintenance and which storerooms contain
the spare parts they need) and to help management make informed decisions (for example,
calculating the cost of machine breakdown repair versus preventive maintenance for each
machine, possibly leading to better allocation of resources). Now the federal government is
publishing the regulations. Mr. Hamers believes the only change for the District may be an
increase in paperwork. If the proposal moves forward, there would be a national WDR called
CMMS. The District Staff are also pursuing an Asset Management System.
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COSTA MESA SANITARY DISTRICT
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CONVERSION OF SEWER ATLAS TO GIS — ATLAS 95% COMPLETE; NOTICE TO
PROCEED ON CMMS
The sewer atlas is 95% complete. EEC is developing the wastewater discharge watershed
(WDW). Mr. Fauth reviewed the maps with the Committee. Mr. Hamers reported EEC needs
the notice to proceed to Phase II by the end of June. When the CMMS portion is complete the
District will need someone on board to update the atlas when new sewer lines are added, revise
WDW maps and enter cleaning and other data into the system. Mr. Hamers estimates it will take
the person two to four hours per day to update.the system. Director Perry questioned if we have
a part-time person on Staff who could perform the duties. Mr. Fauth acknowledged Isidro
Gallardo, CMSD Ordinance Enforcement Officer, does hold a part-time position and could be
trained on the system. Mr. Hamers stated his office or EEC could also be contracted to perform
the duties. Staff will review the options and report back to the Committee. Mr. Fauth will contact
EEC regarding training requirements.
FLUSHABLE NON-WOVEN PRODUCTS
The campaign has gone national with Kimberly Clark and other manufacturers now reacting to
the struggle with rags and non-woven products. A case report was provided to Senator
Huffington's office and currently hearings and legislation are being worked on. The District
should work on education to not flush any products other than bath tissue down the toilet. Mr.
Fauth referred to an article in the Pacific Northwest Clean Water Association's newsletter by
• Patrick McNelly, OCSD Analyst, and Nicholas Arhontes, OCSD Director of Operations and
Maintenance discussing dispersible vs. flushable and the fact truly flushable material is
manufactured so it breaks down when it gets wet.
CMSD SEWER CLEANING PROGRAM - UPDATE
National Plant Services, Inc. began the cleaning program yesterday. The program is being
modified due to the contractor's desire to work at night as much as possible. Mr. Fauth reported
he will be having a teleconference after the meeting to request documentation of the cleaning
plan. Paul Guzman, District inspector, will provide morning oversight for the contractor's work
and Joe Limon, District inspector, will be on duty in the afternoon. CCTV of approximately 4000
linear feet will provide spot checks of the cleaning. The Committee reviewed linear feet required
to maintain the 3 year cleaning cycle it was agreed the FY 2010-11 line cleaning budget can be
decreased $100,000. Mr. Dulake will provide oversight for nightly program set up.
SEWER LATERAL ASSISTANCE PROGRAM — PLUMBERS SEMINARS 5/14/10 &
5/25/10
Mr. Fauth reported a good seminar turn-out, 27 signatures were listed on sign-in sheets. There
have not been any issues with attendees of the seminar violating the procedures. Mr. Fauth
recommended repeating the seminar annually. The Committee agreed Staff should send thank
you letters to the plumbers in attendance.
WDR COMMUNICATIONS SEMINAR 10/21/10 (ROOT SEMINAR POSTPONED)
• Mr. Hamers reported the October 21, 2010 WDR seminar will cover communications. Three
communication methods will be reviewed; cell phone, WEROC, and 900 MHz. The systems will
COSTA MESA SANITARY DISTRICT
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be reviewed based on a sewer emergency during an earthquake and sewer emergency with no
earthquake. The Root Seminar has been postponed until January or February.
CMSD PROJECTS:
PROJECT #129 — BRISTOL STREET SEWER PROJECT
A report on this project will be in the Board packet.
PROJECT #186 — SEWER LATERAL ASSISTANCE PROGRAM
Mr. Fauth reported $140,436 has been expended this fiscal year and over $400k over the life of
the program.
PROJECT #187 — DISTRICT YARD
Mr. Hamers reported the District Yard will be complete by the end of the month. Occupancy is
expected in July.
OTHER
Mr. Hamers provided miscellaneous statistics he found interesting from the OCSD budget •
document. Mr. Fauth shared a notice to Roto Rooter's June 25th open house discussing cured
in place lining techniques.
SSC MEETING SCHEDULE
The next meeting is scheduled for Tuesday, July 13, 2010 at 10:30 a.m.
PUBLIC COMMENTS
There were no public comments.
ADJOURNMENT
Director Monahan adjourned the meeting at 11:45 a.m.
SECRETARY PRESIDENT
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