Minutes - Board - 2006-12-06 1 I rd.
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COSTA MESA SANITARY DISTRICT
MINUTES OF SPECIAL MEETING
DECEMBER 6, 2006
The Costa Mesa Sanitary District held a Special Meeting at 11:30 a. m. on Wednesday,
December 6, 2006 at 628 W. 19th Street, Costa Mesa.
Directors Present: Art Perry, Arlene Schafer, Gary Monahan, Bob Ooten
Directors Absent: Jim Ferryman
Staff Present: Robin B. Hamers, Manager/District Engineer; Tom Fauth, Assistant
Manager; Joan Revak, Board Secretary/Program Manager/Clerk of
the District; Sherry Kallab, Accountant; Marc Davis, Treasurer/Director
of Finance/CBIZ; Alison Smidt, Senior Associate CBIZ; Karl Dulake,
Maintenance Supervisor; Desiree Reyes, Office Specialist; Paul
Guzman, Inspector; Joe Limon, Inspector; Joe Sinacori, Engineer;
John Gottron, Engineer
Secretary Art Perry called the meeting to order at 11:30 a.m.
Director Perry led the Pledge of Allegiance.
DIRECTOR ORIENTATION
GENERAL
Mr. Hamers presented a general overview of the Costa Mesa Sanitary District
(CMSD) functioning under the Sanitary District Act of 1923. The CMSD was
formed in 1944 with the responsibilities of trash and sewer for a service area
including the City of Costa Mesa, portions of Newport Beach and Unincorporated
Orange County. Mr. Hamers explained the differences between an Independent
Special District (CMSD) and a Dependent Special District as well as the
differences between a Sanitation District and Sanitary District. Directors of the
District must live within the CMSD boundaries.
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ORGANIZATION
Mr. Hamers presented the CMSD Organization Chart and elaborated on Staff
members holding more than one title in the organization. The Staff includes both
public and private employees and Mr. Hamers explained Director and Staff
interaction as well as Staff succession plans.
BOARD OF DIRECTORS
Mr. Hamers advised that CMSD Board of Directors' meetings are held the second
Thursday of each month at 6:00 p.m. in the CMSD Board conference room.
Directors are paid $170 per day's service at a meeting, not to exceed six meetings
per month. Directors must receive pre-approval for attending conferences outside
Orange County. Conferences and training are available through the California
Association of Sanitation Agencies (CASA) and California Special District
Association (CSDA). The new Directors are required to attend an Ethics Training
class.
The District offers the opportunity for representation at agency meetings such as
the Orange County Sanitation District (OCSD), Local Agency Formation
® Commission (LAFCO), Independent Special Districts of Orange County (ISDOC)
as well as the Costa Mesa Chamber of Commerce. Directors must present a
written or oral report on meetings attended when those meetings are submitted for
receipt of the meeting fee.
Directors may request to have an item placed on the Agenda. Staff reports are
included in the monthly Board packet.
TRASH COLLECTION PROGRAM
Mr. Hamers presented information on the trash collection program, noting that
Costa Mesa Disposal has provided trash collection since 1955 and CR Transfer
has provided recycling services since 1989. Costa Mesa Disposal and CR
Transfer are a part of CR&R Incorporated. The District recently entered into a new
10-year agreement with CR&R with a 6-year rollover provision. The new
agreement includes a variable rate structure with an additional $8.00/month
charge for a third or more container. The District serves 21,300 residences
including single-family residences and small multi-family developments. The
District recycles 50% of its trash as required by AB 939 and provides education via
newsletters and ads in publications such as the City of Costa Mesa Recreation
Review. The District also offers a multitude of special programs. Mr. Hamers
provided a rate sheet showing trash rates from 1976 to the present.
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SPECIAL PROGRAMS AND PROJECTS
Staff provided for perusal CMSD newsletters (published twice per year: one
covering trash and the other sewer), 'Working for You" video, flyers and posters.
Mr. Hamers elaborated on the school telephone book recycling program and the
$10,000 per year contribution to participating schools; classroom presentations on
vermicomposting; used tire roundup; sharps collection program; HHW collection
(free collection at a residence); adult and student tours of the Materials Recovery
Facility (MRF) in Stanton, the Frank M. Bowerman landfill and the Orange County
Sanitation District (OCSD); the non-profit group recycling projects that provide
education and a $100 reward; the large item collection program held in the
summer plus the free one-time call-in per year; e-waste collection events; fats, oils
and grease (FOG) control program; ads and a CMSD booth used at special
events.
Director Perry left the meeting at 12:45 p.m.
SEWER COLLECTION SYSTEM
Mr. Hamers enlightened meeting participants on the District's sewer collection
® system; construction began in 1949 with the majority of the system constructed
from 1953-1963. The system consists of 326 miles of sewer and 20 sewer
pumping stations and the CMSD is proud of its fine reputation in the sewer
industry.
Mr. Hamers explained the District's relationship with OCSD and the past JPA with
the City of Costa Mesa including ownership of the hydro trucks. The Agreement
with the City of Costa Mesa terminated on December 15, 2005. Mr. Hamers
presented a Condition Assessment Report on the pumping stations and heavy
debris found in gravity lines when the District took over maintenance of the system
from the City.
The District's sewer master plan and sewer atlas were presented and Mr. Hamers
informed the participants of the Waste Discharge Requirements (WDR) to prevent
sanitary sewer overflows (SSOs). Mr. Hamers, as Manager/District Engineer
represents the District on the WDR Steering Committee.
Mr. Hamers explained the District's need for a Yard to house its trucks and
equipment. He also provided information on the Capital Improvement Projects;
operations and maintenance; sewer rates history and Proposition 218; and
reported on the CoastKeeper v. Garden Grove Sanitary District.
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PUBLIC COMMENTS
No public was in attendance.
ADJOURNMENT
Director Schafer adjourned the meeting at 1:14 p.m.
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Secrbtary President
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