Minutes - Board - 1958-08-07NAME TOTAL BID
S. E. Eaton $2,274.00
Edwin L. Barkley $2,668.00
' Ted G. Worley $2,734.00
Coast Sewer Const. Co. ti;2,576.45
On motion by Director Norman, seconded by Director Nelson,
and unanimously carried, the bids were referred to the
Engineer for comparison and report back to this Board as to
the lowest regular responsible bid.
sublic Hearing- The Secretary advised the Board of Directors that this was the
Confirmation of time and place fixed, pursuant to statute and notice given, for
Assessment for the hearing in the matter of the assessment for the construction
Annexation #38 of sanitary sewers and appurtenant work in Assessment District
No. 4, Improvement District No. 38, as described in Resolution
of Intention No. 57, adopted by the Board of Directors of said
District on the 5th day of December, 1957. The Secretary
also informed the Board that affidavits of the mailing, posting
and publications of the Notice of Filing Assessment were on
file in his office, and that two appeals or objections had been
filed in his office prior to the day set for the hearing by:
George W. Cannon P. 0. Box 446, Riverside
C. Hawks 2160 Pacific Avenue - C. M.
These protests were then read.
The President then asked if there were any interested persons
present desiring to be heard in the above mentioned matter. The
�.� following persons spoke in behalf of their written protest:
�h C. Hawks 2160 Pacific Ave. - Costa Mesa
MINUTES OF THE RBGULAR MEETING
BOARD OF DIRECTORS OF THE COSTA IJESA SANITARY DISTRICT
HELD AT 695 If. 19TH STREET
• )
August 7 1958
Roll Call
Present: Directors Nelson, Norman, Porter, Meyers.
Absent: Director Hollister.
Officials Pre "sent: .Assistant City Manager Swartz, Finance
Director Hartzler, Engineer Southworth, Attorney Dungan.
The meeting was called to order at 7:30 P.M. by President Meyers.
Nil -lutes
Upon motion by Director Porter, seconded by Director Nelson,
and unanimously carried the minutes of the July 17 meeting were
approved as written and mailed.
Opening of
Bids- The President announced that this was the time and place fixed
Norse Ave.
Sewers for the opening of bids for the construction of sanitary sewers
and appurtenant work on Norse Avenue.
The Engineer reported that he had received four bids.
Whereupon, all bids were publicly opened, examined and declared,
from the following bidders:
NAME TOTAL BID
S. E. Eaton $2,274.00
Edwin L. Barkley $2,668.00
' Ted G. Worley $2,734.00
Coast Sewer Const. Co. ti;2,576.45
On motion by Director Norman, seconded by Director Nelson,
and unanimously carried, the bids were referred to the
Engineer for comparison and report back to this Board as to
the lowest regular responsible bid.
sublic Hearing- The Secretary advised the Board of Directors that this was the
Confirmation of time and place fixed, pursuant to statute and notice given, for
Assessment for the hearing in the matter of the assessment for the construction
Annexation #38 of sanitary sewers and appurtenant work in Assessment District
No. 4, Improvement District No. 38, as described in Resolution
of Intention No. 57, adopted by the Board of Directors of said
District on the 5th day of December, 1957. The Secretary
also informed the Board that affidavits of the mailing, posting
and publications of the Notice of Filing Assessment were on
file in his office, and that two appeals or objections had been
filed in his office prior to the day set for the hearing by:
George W. Cannon P. 0. Box 446, Riverside
C. Hawks 2160 Pacific Avenue - C. M.
These protests were then read.
The President then asked if there were any interested persons
present desiring to be heard in the above mentioned matter. The
�.� following persons spoke in behalf of their written protest:
�h C. Hawks 2160 Pacific Ave. - Costa Mesa
e jpy
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The follow.i-ng persons asked general, questions concerning the
assessments:
William Holmes 2166 Pacific Ave. - C. M.
Frank Thompson
T. W. Ferguson
Jess Evans. 2280 Pacific Ave. - C. M.
Mrs. Evans tt tt 11 it it
All interested persons, having been given full opportunity to
show cause why said assessment should not be confirmed and all
objections presented having been heard and fully considered,
it was moved by Director Nelson, seconded by Director Porter,
and unanimously carried that all objections, both written and
oral, be and the same are hereby overruled and denied.
Changes and The Engineer reported that it was necessary to alter the fol-
';:> i' . -ati ons lowing legal descriptions:
Assessment
Number
Total
Assessment
1114 Portion of Lot 91, Tract No. 653, Miscellaneous
Maps: Book 19 Page 42; beginning at a point in
the Sly line of said Lot 91, 175 ft. Wly of
the SEly corner thereof; thence Nly 155061 ft.
to a point in the NEly line of said lot,
191.51 ft. from the NEly corner of said Lot;
thence SEly along said NEly line, 61.51 ft.,
thence Sly 144.82 ft. to a point in the Sly
line of said Lot; distant 125 ft. Zw1y of the
.said SEly corner of said Lot; thence Wly along
said Sly line, 50 ft. to point of beginning.
115 -B Portion of Lot 913 Tract No. 653, miscellaneous
Maps: Book 19 Page 42, beginning at a point in
the Sly line of said Lot 91, 275 ft. ally of the
SEly corner thereof; thence Nly along a line
measured at right angles to said Sly line of
said Lot, 174.15 ft. to a point in the NEly
line of said Lot; thence SEly along said NEly
line, 50.85 ft. to a point, said point being
242.36 ft. Nally of the NEly corner of said
Lot; thence Sly 164.88 ft.. to a point.in the
Sly line of said Lot, said point being 225 ft.
Kly of the SEly corner of said Lot, thence Wly
along said Sly line, 50 ft. to point of beginning.
115 -A Portion of Lot 91, Tract No. 653, T'Kiscellaneous
Maps: Boot: 19, Page 42, beginning at a point
in the Sly line of said Lot 91, 225 ft. Wly
of the SEly corner thereof, thence Nly along
ja line measured at right angles to said Sly
line of said Lot, 164.88,ft. to a point in the
NEly line of said Lot, thence SEly along said
146.49
146.49
146.5o
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NEly line, 50.85 ft. to a point, said point
being 19151 ft. Mily of the NEly corner of
said Lot, thence Sly 155.61 ft, to a point
in the Sly line of said Lot, said point being
175 ft. t °jly of the SE1y corner of said Lot,
thence Wly along said Sly line, 50 ft. to
point of beginning.
135 Portions of Orange County Flood Control Dis- None
trict right -of -way includes 1W portions of
following Lots: 2,3,4.95,7,8,10,12,13,15,
16,17,27,28,29,3003 and 35.
Pesolution #66 Thereupon - Director Porter moved the adoption of Pesolution #66,
"A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA
SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, ORDEROG CER-
TAIN MODIFICATIONS IN THE PROPOSED ASSESSMENT, ASSESSMENT DIS-
TRICT NO. 4, IMPROVEM1NU DISTRICT NO. 38."
The motion was seconded by Director Nelson and carried by
the following roll call vote:
AYES: Directors Nelson, Norman, Porter, Meyers.
NOES: Directors - None.
ABSENT: Director Hollister.
The District Engineer returned the said assessment and diagram,
as modified under the direction of the Board of Directors, -the
said Board of Directors now being satisfied with the correctness
of the assessment and diagram as modified under their in-
structions, it was moved by Director Norman that the said
assessment and diagram, as modified, together with the pro-
ceedings leading up to same, and all acts and determinations of
all officers of the Costa Mesa Sanitary District in relation to
the work done and to said Assessment and the diagram attached
thereto be and the same are hereby modified and confirmed and.
approved and that the District Engineer shall forthwith attach
a warrant in the manner and form provided by law; and he is
further ordered to deliver said warrant, diagram and assessment
to the Contractor, or his assignee, as the case may be, forth-
with upon payment of the incidental expenses due thereof -
The motion was seconded by Director Porter and unanimously
carried.
Oral. Communi- Mr. August Schwecheimer addressed the Board. He stated that
cations when he tried to connect his apartments to the sewer he found
it would be necessary to tear out the line and lay it deeper,
resulting in not only a charge for the original sewer line but
also for tearing it up and putting it back`: The Engineer ex-
plained that since no one had informed them that the plumbing
for these apartments was abnormally deep, the line was put in
to serve a normal piece of property.
Director Nelson pointed out that if this was an error in the
49- sewer system it would be a responsibility of the Sanitary Dis-
trict. In this case, however, it is the extreme depth of the
plumbing that'.is at fault.
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Oral Communi The Attorney advised Mr. Schiiecheimer that he might contact
cations (Cont.), the original plumber regarding this abnormal installation.
Mrs. Wiggins then spoke. in behalf -of Mr. Schwecheimer
concerning an error which caused the assessment and hearing
notices to be sent to 2038 Placentia instead of Wallace Avenue,
She was advised that the addresses are taken from the County
Assessment Rolls and that she could check with the Santa Ana
,Tax Office if she wished to find out which address was shown.
Director Nelson suggested that they check with the County Tax
Office and bring the information to the Board at the next
meeting on August 21, 1958, so the Board might know who is in
error in this case.
Engineer's Report The Engineer reported that he had compared the bids received
Awarding of Bid and that the bid of S. E. Eaton of 02,271,00, which is lower
Morse Ave. Sewers than the Engineer's estimate, was the lowest regular
responsible bid received and recommended that this Board
award the contract to said low bidder.
It was moved by Director Porter, seconded,by Director Nelson
and unanimously carried to accept the bid of S. E. Eaton and
authorize the President and Secretary to sign the contract.
Amendment to
Due to a change in the trash and garbage collection policy
Agreement with
by the City of Newport Beach, it appears likely that the
City of Costa Mllesa
Costa Mesa Sanitary District will be requested to extend its
W Trash.& Garbage
pickup service to the 498 occupants in the City of Newport
Collection.
Beach that are also within the boundaries of the Sanitary
District. At the time of preparing the 1958 -59 agreement
with the City of Costa Mesa, these.additional pickups were not
anticipated, and in a letter to the Board of Directors from
Assistant Secretary Swartz it is recommended that the agreement
be amended to provide for an increase of $3,758.00 in collection
costs. -
It was moved by Director Nelson, seconded by Director Porter,
and unanimously carried to instruct the District Manager to
write a letter to the City of Newport Beach explaining our willing -
ness-to begin service on October "l; 1958, since that is the
date of the beginning of the new trash and garbage collection
contract.
It was moved by Director Porter, seconded by Director Norman,
and unanimously carried to amend the agreement with the City
of Costa Mesa to . provide for an increase of $3, 758.00 in
collection costs. -
t_.nga_ne'er's Report- At the meeting of July 3, 1958, a complaint was received From
Ballinger Sewer Mr. M. W. Ballinger that he could neither hook on nor use his
sewer because of faulty construction. In a report from
District Engineer Southworth, it is stated that an investigation
reveals that the sewer is more than 31 feet below the ground.
Therefore, he should have no trouble using this sewer. It
was moved by Director Porteri seconded by Director Norman and
unanimously carried that a'letter be written to Mr. Ballinger
containing a copy of the Engineer's Report.
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Financial Report Upon motion of Director Norman, seconded by Director Nelson,
and unanimously carried the Financial Report for July was
ordered accepted and filed.
House Count A communication was read from Kenneth Price requesting an
addition of 44 units to the house count. It was moved by
Director Norman, seconded by Director Porter and unanimously
carried that 44 units be added to the house count making a
total of 10,2Lt5 units as of August 1, 1958.
1 ^a #31 Upon motion of Director Porter, seconded by Director Nelson,
Warrant Resolution #31 for payment of $13,739.30 from the
Running Expense Fund was ordered paid by the following roll
call vote:
AYES: Directors Nelson, Norman, Porter, Meyers.
NOES: Directors - None.
ABSENT: Director Hollister.
Sewer Main Break The Engineer reported a break in a sewer main located [Test of
Placentia Avenue and the prolongation of Hamilton. Due
to the emergency existing because of this break, the Engineer
recommended that the District proceed immediately with the
installation of a new pressure main in this area. Upon motion
by Director Norman, seconded by Director Porter and unanimously
carried the Engineer was authorized to proceed with the in-
stallation of a new pressure main without delay.
Acceptance of It was moved by Director Nelson that the operational budget
Operational Budget for Fiscal Year 1958 -1959 in the amount of $210,863.00, as
1958 -1959 presented by the District it2anager, be adopted and made part of
these minutes. The motion was seconded by Director Norman
and unanimously carried. ,
Resolution #67 It was moved by Director Norman to adopt Resolution #67, "A
RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY
DISTRICT, ORANGE COUNTY, CALIFORNIA, FIXING THE TAX RATE PER
CEN TIIM, LEVYING A TAX UPON ALL THE TAXABLE.PROPERTY WITHIN
THE SANITARY DISTRICT OF ORANGE COUNTY, CALIFORNIA, WHICH IS
TAXABLE FOR THE OPERATIONAL RUNNING EXPENSES OF THE DISTRICT
TO PAY THE PRINCIPAL AND INTEREST OF THE BOND ISSUE FOR
ANNEXATIONS #13, 153 17, ISSUED OCTOBER?. 1, 1956, AND TO PAY THE
PRINCIPAL AND INTEREST ON BONDS ISSUED BY THE DISTRICT FOR THE
FISCAL YEAR 1958 - 1959 -11'
The motion was seconded by Director Porter and adopted by the
following Roll Call Vote:
AYES: Directors Nelson, Norman, Porter, Meyers.
NOES: Directors - None.
ABSENT: Director Hollister.
Resolution 7768 It was moved by Director Nelson to adopt Resolution #68, "A
RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY
DISTRICT, ORANGE COUNTY, CALIFORNIA, TRANSFERRING FROM THE
SEWER. CONSTRUCTION FUND TO BOND AND B 014 ED INDEBTEDNESS FUND.
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THE SUM OF $16,000.00 FOR THE PURPOSE OF PAYING A PORTION OF
THE BONDED INDEBTEDNESS OF ANNEXATIONS #13, 15, 17."
The motion was seconded by Director Porter and adopted by
the following Roll Call Vote:
AYES: Directors Nelson, Norman, Porter, Meyers.
NOES:. Directors - None.
ABSENT: Director Hollister.
Election of Sani- Assistant Secretary Swartz reported that four petitions for.
tary Directors. Director of the Sanitary District had been received. There-
fore, an election will be held on September 16, 1958.
Resolution #69 It was moved by Director Porter to adopt Resolution #69, "A
RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY
DISTRICT OF ORANGE CCUNTY, CALIFORNIA, CALLING AND GIVING
NOTICE OF AN ELECTION TO BE HELD IN SAID DISTRICT ON TUESDAY,
THE 16TH DAY OF SEPTE1.1BER, 1958, FOR THE ELECTION OF CERTAIN
OFFICERS OF SAID DISTRICT AS REQUIRED BY TIKE PROVISIONS OF THE
LAWS OF THE STATE OF CALIFORNIA RELATING TO SANITARY DISTRICTS
ORGANIZED UNDER THE SANITARY_ DISTPICT ACT OF 1923."
The motion was seconded by Director Norman and carried by the
following Roll Call Vote:
• AYES: Directors Nelson, Norman, Porter, Meyers.
NOES: Directors - None.
ABS ;IaTT: Director Hollister.
Trash P__, Garbage The Attorney presented a proposal from the Santa Ana Commercial
Contract. Company, Inc. to change the contract to allow a trailer park
to be counted as 15 units rather than as one unit per trailer
park. The requests refers only to the 114 major trailer parks
in the District. The Board felt that this was rather a fine
point, due to the fact that many residences that are counted
never use the collection service. Also, it was proposed that
the regulation stating that the amount of rubbish set out for
collection at any one time in commercial areas shall not ex-
ceed 200 pounds be included in the contract. It was moved by
Director Nelson, seconded by Director Norman and unanimously
carried that the District Manager review the proposal and
bring his recommendation on it at the earliest time, and to
authorize the President and Secretary to sign if the Board
approves the contract with this change.
Adjournment It was moved by Director Porter, seconded by Director Nelson,
and unanimously carried to adjourn at 10:05 P.M. to August
nn -i nra _t 17 :'1� n Alf
Secretary