Loading...
Minutes - Sewer System - 2012-01-17COSTA MESA SANITARY DISTRICT MINUTES OF SEWER SYSTEM COMMITTEE MEETING JANUARY 17, 2012 CALL TO ORDER Board members of the Costa Mesa Sanitary District met in Committee session on January 17, 2012 at 10:30 a.m. at 628 W. 19th Street, Costa Mesa. President Ooten called the meeting to order at 10:30 a.m. DIRECTORS PRESENT: Bob Ooten, Jim Ferryman, Jim Fitzpatrick, Art Perry, Mike Scheafer (Directors Perry, Scheafer, and Fitzpatrick attending as observers only and did not participate in discussions.) STAFF PRESENT: Scott Carroll, General Manager; Rob Harriers, District Engineer; Steve Cano, Sewer Maintenance Supervisor; Joan Revak, Clerk of the District OTHERS PRESENT: STANDING REPORTS There were no sanitary sewer overflows (SSOs) to report. NEW DISCUSSION ITEMS 1/1 Update GIS Map from EEC Mr. Hamers presented a report on the GIS map from EEC that shows all the plugged and sealed manholes in the District. Mr. Carroll distributed the map and Mr. Harriers stated Senior Inspector Joe Limon is walking the areas to insure the existing plugs and sealing are secure before plugging and sealing new manholes. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING , .► ate;, " JANUARY 17, 2012 PAGE 2 OCSD Yearly Letter Mr. Hamers presented the yearly letter from OCSD on Wet Weather Issues and OCSD Assistance. The letter states the need for OCSD to continue to minimize the potential for "Clearwater" from entering the sanitary sewer system during rain events. Clearwater is any surface flow, runoff or drainage that does not contain hazardous substances or sewage, and reduces the capacity of sanitary sewers to transport wastewater. Minimizing the excess runoff from entering the collection system is important in order to comply with the statewide WDR Order for Sewers and its numerous requirements. 690 Hamilton Street, Costa Mesa — Private Sanitary Sewer Overflow 12/2/11 Mr. Hamers presented a letter sent to Pacific City Apartments with regard to a sanitary sewer overflow (SSO) occurring on December 2, 2011 at 690 Hamilton Street. The sewer overflow occurred due to a blockage in the private sewer lateral serving the apartment complex and resulted in a release of wastewater onto the lawn and into the street where it flowed into a storm drain catch basin and towards the Pacific Ocean. The letter explained that the District may recover the cost of emergency response in responding to a sewer spill. The letter included an invoice for $561.78 for the District's activities in responding to the spill. The owner was informed of the District's Residential Sewer Lateral Financial Assistance Program that will fund 50% of the root removal and other related costs up to $1,800. Additionally, the letter included recommendations for maintenance of the private sewer to prevent future occurrences. CMSD Plumber's Seminar — Sewer Lateral Assistance Program Mr. Hamers reported a Plumber's Seminar on the Sewer Lateral and Cleanout Financial Assistance Program scheduled for January 18, 2012 and February 9, 2012 at District headquarters for a complete and detailed overview of the CMSD Residential Sewer Lateral Financial Assistance Program. The program was developed to assist and encourage residents to regularly clean and maintain their sewer lateral. Sanitary Sewer Systems Waste Discharge Requirement (WDR) Triennial Review Mr. Hamers reported a Workshop is scheduled for January 24, 2012 and a Pre - Inspection Questionnaire was presented SEGERSTROM HOME RANCH DEVELOPMENT Mr. Hamers reported Segerstrom is trying to obtain sewer service to the Home Ranch area westerly of Fairview Road and north of the 405 Freeway. There is a potential the 405 will be widened and impact the downstream sewer facilities serving the Home Ranch. OCSD desires to transfer the Fairview Road sewer to CMSD. The difference between this and the previous transfers is OCSD will not except out the portion under the 405 freeway. The matter is up for discussion within the Sewer System Committee. Segerstrom is waiting to hear where they might sewer their Home Ranch area. OCSD is awaiting CMSD's response to transferring the whole line. Mr. Hamers has studied the line and stated if there was a break in the sewer under the 405, it would be a major emergency and the CMSD does not have funds to set aside for such a repair. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING JANUARY 17 2012 PAGE 3 Qo¢ar� The Board is being requested to take a position on the transfer and the fact OCSD would transfer the portion under the freeway. The plans show the section under the 405 is reinforced, however, no one can find the detail of how it is reinforced. Director Ferryman stated he does not see the CMSD exposing itself to the liability. Mr. Carroll suggested an agreement with OCSD that if there was a break under the freeway the costs be incurred by OCSD and CMSD at a 90/10 or some other percentage. The CMSD does not have the resources to repair the line should that become necessary. It was determined to take the matter to the full Board for consideration. COUNTYWIDE AREA SPILL CONTROL (CASC) UPDATE Mr. Hamers reported the CASC started out in the Tustin area and this group is an arm of Orange County. They have a list of contractors and can mobilize, and have mobilized, to stop a big spill from polluting waters and making it to the ocean. In May 2010 they were requested to make this program Countywide. They have to study each area and there will be a new Memorandum of Understanding (MOU). If a spill occurred at a pumping station near the Back Bay, CASC would charge the District the emergency response costs. Even now, the District could utilize any of the contractors the County has assembled for this program, meaning environmental cleanup, restoration and similar activities. PERMANENT BY -PASS PUMPS VS. PERMANENT GENERATORS Mr. Carroll reported Staff, for several months, has been analyzing the feasibility of installing permanent bypass pumps or generators at critical District pump stations, located at Elden, 23`d Street, Irvine Avenue and Mendoza. The purpose of installing permanent equipment at these stations is to ensure minimal downtime and avoid SSOs in the event of a power outage. Staff is requesting direction on the type of permanent equipment to install at critical pump stations and recommends the Board of Directors consider approval. CMSD PROJECTS Project #101 West Side Pumping Station Abandonment - Status Mr. Hamers reported a kickoff meeting for OCSD's consultant, Dudek, was held on 1/11/12. The Consultant has placed flow meters in CMSD lines to confirm flows. Project #129 Bristol Street Sewer Phase II - Status Mr. Hamers reported construction is scheduled to begin January 23, 2012. Project #171 Irvine Pumping Station Force Main - Status Mr. Hamers reported bid solicitation began on January 13, 2012 with bid opening date of February 14, 2012 at 10:00 a.m. Project #185 System Wide Sewer Reconstruction Phase I - Status Mr. Hamers reported construction is scheduled for completion in mid January 2012, with 94 mainline segments being rehabilitated. COSTA MESA SANITARY DISTRICT 4Sp5ahrTRhr MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING y JANUARY 17, 2012 PAGE 4 �4rUQ 0.i�ti Project #188 Conversion of Sewer Atlas to GIS - Status Mr. Hamers reported Staff is receiving training on GIS Atlas and CMMS work orders. Hydraulic modeling is set to begin. Project #190 Canyon Force Main Rehabilitation - Status Mr. Hamers reported District Staff and City Staff are discussing the traffic impact of the project, which may determine the type of sewer bypass operation. Project #192 System -Wide Sewer Reconstruction Phase 2 - Status Mr. Hamers reported the design phase is 30% complete. Project #193 Pumping Station Seismic Study and Retrofit - Status Mr. Hamers reported the design phase is 10% complete. An agreement with structural engineering consultant, Jerry Tucker & Associates, is fully executed to prepare construction drawings for anchoring electrical cabinets. Project #164 Tree Root Abatement Program - Status Mr. Hamers reported the contract is fully executed and pre- construction meeting will be scheduled in January with a start date soon thereafter. SSC MEETING SCHEDULE The next meeting is scheduled for February 14, 2012 at 10:30 a.m. PUBLIC COMMENTS There were no public comments. ADJOURNMENT The meeting was adjourned at 11:37 a.m. CHAIRMAN