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Agenda Packets - Board - 2011-12-15
jf taq District Costa-Mesa Sani ... an Independent Specia I District FIT71"1141111U]" ---------- James Ferryman Vice President James Fitzpatrick Assistant Secretary Michael Sc,heafer §M= Arthur Perry Director Public Comments. Any member of the public may address the Board, Speakers on agenda items should identify themselves to the Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non-agenda Items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non-agenda items except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained at the District offices at 628 W. 19ti' Street, Costa Mesa, California. The Clerk of the District may be contacted at (949) 645-8400, ext. 223. In Compliance with ADA: Contact Joan Revak, (949) 645-8400, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title 11). Regular Meeting - Thursday, December 15, 20'11 I. CALL TO ORDER — 5:30 P. M. — 628 W. 19'h Street, Costa Mesa II. PLEDGE OF ALLEGIANCE — Director Fitzpatrick 111. INVOCATION — Director Scheafer IV. ROLL CALL (if absences occur, consider whether to deem those absences excused based on facts presented for the absence — such determination, shall be the permission required by law.) V. Announcement of Late Communications NOTE: Unless directed otherwise by the Board of Directors, all actions shall be based on/memorialized by the latest document submitted as a late communication. V1. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. ftotecting our community's heafth by providing solidwaste andsewer coffection semices, uww.cmsdca.gov Costa Mesa Savrita-q District AGENDA Reports A. Minute Approval 1. Sewer System Committee Meeting —November 8, 2011 2. Recycling Committee Meeting — November 14, 201' 1 3. Regular Board of Directors Meeting —November 30, 2011 6. Project Status Report C. Financial Reports 7. Refunds December 15,2011 Page 2 Receive & File Approve 8. Occupancy Report and payment to Costa Mesa Disposal —November 2011 Approve 9. Contract Payment to CR Transfer for Recycling Services & Disposal Ratify Payment for November 2011 10. Adoption of Warrant Resolution No. CMSD 2012-5 Ratifying Payment for the Month of November 2011 in the amount of $1,250,266.62 11. Directors' Compensation and Reimbursement of Expenses for the Month of November 2011 12. Investment Report as of November 30, 2011 ----------------- --------------------- - - - - -- -END OF CONSENT CALENDAR--- VII. PUBLIC COMMENTS Vill. GENERAL MANAGER'S REPORTS A. Audited Financial Statements for Fiscal Year Ended June 30, 2011 B. Annual Compliance Report for Requirements of Government Code Section 66013 for Capacity Charges C. Road to Zero Waste Conference, Austin, TX WIN IF1111 0 1 Ig M &I • Ratify Payments Approve Compensation & Ratify Expenses Approve --------------------------------- Presentation by Auditor Accept Report Consider Attendance Approve Revised Amendment ftotecting oar community's heafth and the environment 6y providing sofidwaste andsewercoffectionservices. unm, cmsdca.gov Costa Mesa Sanita-q District Ix. RECYCLING COMMITTEE A. Monday, December 12, 2011, 10:30 a.m. (Directors Fitzpatrick and Director Perry) RECOMMENDED ACTION Note: The Recycling Committee will meet on the above date and time to discuss the matters on a separate agenda which is posted and made a part of this agenda. Members of the public should refer to that separate agenda for the items discussed and to be discussed The Board may take action on any of those items on this agenda. Other Board members may attend but only as observers. X. ENGINEER'S REPORTS A. Project No. 189 — Rehabilitation of Six Sewers Transferred to CMSD Acceptance of Improvements File Notice of Completion & Exonerate Bonds XI. SEWER SYSTEM COMMITTEE A. Tuesday, December 6, 2011, 10:30 a.m. Accept Report CMSD Board Room, 628 W. 19th Street, Costa Mesa (President Ooten and Director Perry) Note: The Sewer System Committee will meet on the above date and time to discuss the matters on a separate agenda which is posted and made a part of this agenda. Members of the public should refer to that separate agenda for the items discussed and to be discussed. The Board may take action on any of those items on this agenda. Other Board members may attend but only as observers. XII. TREASURER'S REPORTS A. Covenant for Fuel Dispenser at District Yard ftotecting our community's he4fth and the environment 6y providing solid waste sand sewer cofrection services, vm,,w. cmsdca.gov Costa Mesa SanitayN 'ismct AGENDA .................. XV. LOCAL MEETINGS (REMINDER: In accordance with AB 1234 (Gov. Code53232.5), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided, Note: For meetings for which the per them compensation is sought, the Operations Code provides that such compensation is authorized for each day's service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation.) A. Orange County Sanitation District (OCSD) Accept Report (Director Ferryman) B. Santa Ana River Flood Protection Agency (SARFPA) Accept Report (Director Perry) C. Independent Special Districts of Orange County (ISDOC) D. California Association of Sanitation Agencies 1. 2012 Agency Membership Dues in the amount of $8,000.010 E. Other Meetings Qualifying for Reimbursement under CMSID Ordinance No. 55, Operations Code Section 3.01'.030 �46 --k � A. Discuss District Counsel's Memo dated December 2010 & Review Potential Costs to Proceed with a Quo Warranto Action XVII. NEW BUSINESS wi. ! I 1 1111 i 1 F2,01.111 16 . . . . . . . . . . . . . 0 i iiiii j I I'll I I'll 1 110 KI K�-il vil � 1 XX CLOSED SESSION — GENERAL MANAGER EVALUATION W-4 910MZ, 1 ?11 4Z, k I Approve Payment Report on Matters Pertaining to CMSD Discussion 0,0tecting our community's heafth andthe environment 6y providing sofidwaste andsewercoffection services, www.cmsdca.gov COSTA MESA SANITARY DISTRICT MINUTES OF SEWER SYSTEM COMMITTEE MEETING NOVEMBER 8, 2011 CALL TO ORDER Board members of the Costa Mesa Sanitary District met in Committee session on November 8, 2011 at 10:30 a.m. at 628 W. 19th Street, Costa Mesa. President Ooten called the meeting to order at 10:30 a.m. DIRECTORS PRESENT: Bob Ooten, Jim Ferryman, Jim, Art Perry (Director Perry attending as an observer only and did not participate in discussions,) STAFF PRESENT: Scott Carroll, General Manager; Rob Hamers, District Engineer; Yefim Tsalyuk, Senior Engineer; Joe Limon, Senior Inspector, Joan Revak, Clerk of the District OTHERS PRESENT: Victoria Pilko, Project Manager and Jim Herberg Assistant General Manager & Director of Engineering, Orange County Sanitation District There were no sanitary sewer overflows (SSOs) to report. Project #101 West Side Pumping Station Abandonment Mr. Jim Herberg, Assistant General Manager & Director of Engineering from Orange County Sanitation District, and Victoria Pilko attended to discuss the project timetable on the West Side Pumping Station Abandonment. NEW DISCUSSION ITEMS Mr. Hamers gave a report on required sewer lateral maintenance at 2740 Cardinal Drive and provided a letter sent to the property owner informing on the video inspection of the interior of the District's sewer main.. The roots are protruding from the sewer lateral into the District's main to the point the roots have restricted the flow and caused a sewer spill on Cardinal Drive on September 27, 2011. The property owner was informed sanitary sewer overflows are a violation COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING NOVEMBER 8, 2011 PAGE 2 of both state and federal laws and subjects the District to fines. The property owner was informed the District has the right to charge for the emergency response clean-up costs for the event on September 27, 2011, however, the District will waive the costs if the property owner cooperates and removes the roots from the lateral. He was also informed the Residential Sewer Lateral Financial Assistance Program will' fund' 50% of the root removal costs up to $1,800. The property owner was informed the roots must be removed by November 14, 2011. The property owner at 2733 and other neighboring residents on Cardinal Drive were informed of roots located inside their laterals that are restricting flow and will soon likely block the flow from the laterals into the main, possibly causing: a backup into their residences. The District strongly encouraged the owners to take preventative measures by removing the mots and to avoid flushing anything down the system other than bath tissue as products such as disposable wipes will catch on the roots and create a blockage. The owners were also informed of the District's Residential Sewer Lateral Financial Assistance Program. E1321&111!d [*]&I to] DYKI ',,I � Mr. Carroll presented a report by Jerry Tucker and Associates, Inc. (JTA) on a Seismic Study of 14 Subterranean Waste Water Pumping Stations in Costa Mesa. The non-structural and structural repair of waste water pumping stations were summarized in priorities with implementation of priority 1, II, III now and priority IV and V in the future. JTA will perform priority I study and CMSD Staff will work on priority 11 and 111. The non-structural and structural repair of the WWPSs can be summarized in the following priorities: Priority 1: Repair electrical control equipment enclosures and base connections at all WWPSs except #11 (Irvine Avenue) and #13 (23" Street) to current 2010 CBC and ASCE 7-05 standards and to provide proper anchorage per section 13.3 of ASCE 7-05; repair rusted base and side walls as required; provide preventative measures to prevent future rust. Priority II: Provide secondary (backup) power to all WWPSs. Priority III: Provide flexible connections of all piping between and to and from all WWPSs. The solution to this recommendation is outside of the scope of this seismic study. A qualified registered mechanical engineer can provide the CMSD with recommendations regarding the proper connections. Priority IV: Provide additional structural support for all the WWPSs in liquefaction zones as shown in the report. Support can be accomplished by: A. Surrounding the perimeter of the wet and drywall (as one unit) with concrete grade beams; B. Providing concrete caissons at each corner with caissons embedded into bedrock. Priority V: Bond together all concrete entry rings with steel dowels and epoxy so that there is no movement between each element. Mr. Carroll stated Staff has requested Jerry Tucker and Associates to return with a proposal on proper anchoring the cabinets and Mr. Hamers is working on Priority 111, Mr. Hamers stated the priorities are a good road map for seismic retrofitting. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING NOVEMBER 8, 2011 PAGE 3 SOUTH COAST PLAZA RESTAURANTS Mr. Carroll reported on a meeting held on October 19, 2011 between South Coast Plaza, the Costa Mesa Sanitary District and EEC, to discuss dissolved sulfide levels and hydrogen sulfide odor issues stemming from the restaurants at the Plaza and the effect on the CMSD South Coast Plaza Pumping Station. A proposed sulfide study by EEC was provided. A proposed down drain for incoming line to reduce turbulence and sulfide release was discussed. A follow-up meeting will be scheduled after additional dissolved sulfide testing is completed and conclusions can be reached on the effectiveness of the additives. GIS ATLAS/CMMSIHYDRAULIC MODELING An oral report by Mr. Carroll was given on training for GIS Atlas and CMMS and there is a plan to place it on the District's server and EEC will also ensure the alignment of the District's lines is accurate. Mr. Hamers stressed the importance of using EEC with their extensive experience in these areas. [291-1111 Its] ki a 111:144: 10 IQ Mr. Hamers gave an oral report on cleaning force mains (pigging) prior to electronic inspection. PICA has an electronic inspection tool that will reveal details of the pipe condition, however, the lines have to be cleaned using a "pig" prior to performing the electronic inspection. INLOMN V IT-XIIIII&W 12[tVA 1111TA KQ kq A report was given on a new traffic-rated door replacement by Nikola Corporation, The existing wet well doors were replaced with District supplied H-20 aluminum single leaf hatch door. F-&-Wel 4 tMOIS til, k i4A An article on Jefferson County sewer rates was presented, with officials saying the Birmingham City Council is being unrealistic in its fight against an increase in county sewer rates. Lawyers for the County Commission and sewer system creditors are working on an agreement, previously approved in concept, to settle the county's $3.14 billion sewer debt. The agreement could increase sewer rates as much as 8.2 percent a year for three years and no more than 3.25 percent a year afterward. The City Council unanimously approved a resolution denouncing any plan to settle the county's multibillion-dollar sewer debt that includes rate increases, declaring the council would "fully investigate, explore and exhaust every legal means to protect the citizens of Birmingham from further, unaffordable, unjustified and excessive sewer rates." CMSD PROJECTS Project #101 West Side Pumping Station Abandonment Status Mr. Harriers, Mr. Herberg, and Ms. Pilko reported on OCSD's project timetable for their portion of the project, known as the Southwest Costa Mesa Trunk. Topographic mapping of Canyon Drive by the City of Costa Mesa was also discussed. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING NOVEMBER 8, 2011 ;)? PAGE 4 Project #129 Bristol Street Sewer Phase 11 Status Mr. Hamers reported a recommendation for award of construction contract will be given at the November 3,0, 2011 regular Board of Directors meeting. Project #171 Irvine Pumping Station Force Main Rehabilitation Status Mr. Hamers reported the District is finalizing plans and specs for bidding. Project #185 System-Wide Sewer Reconstruction Phase 1 of 4 Status Mr. Hamers reported construction continues on the project. Project #189 Rehabilitation of Six Sewers Transferred to CMSD Status Mr. Hamers reported construction is complete with Staff and the City of Costa Mesa monitoring South Coast Drive. Project #192 System-Wide Sewer Reconstruction Phase 2 Mr. Hamers reported the design phase is continuing. Project #193 Pumping Station Seismic Study Mr. Hamers reported the Consultant report is complete and Staff is implementing Priority 1, 11 and III recommendations. SSC MEETING SCHEDULE The next meeting is scheduled for December 3, 2011 at 10:30 a.m. PUBLIC COMMENTS There were no public comments. ADJOURNMENT The meeting was adjourned at 11.57 a.m. CHAIRMAN COSTA MESA SANITARY DISTRICT MINUTES OF RECYCLING COMMITTEE MEETING November 14, 2011 The Costa Mesa Sanita7 District Recycling Committee met on November 14, 2011 at 10:30 a.m. at 628 W. 19 Street, Costa Mesa. Directors Present: Jim Fitzpatrick, Jim Ferryman Staff Present: Scott Carroll, Joan Revak, AJ Cully, Isidro Gallardo Others Present: Dean Ruffridge, CR&R; Tyler Douthift, Community Relations Recycling Coordinator, CR&R; Mike Carey, OCC Recycling Center; Jennifer Wechsler, Mobile Compost Service Chairman Fitzpatrick called the meeting to order at 10:30 a.m. 'ii' 111 ; � 1� Report accepted. III. Waste Diversion Report - October 2011 Z== � III. Ordinance IEnforcernent Officer's Report — October 2011 Mr. Gallardo summarized major points for three ordinance enforcement topics covering scavenging, graffiti and trash container enforcement. There were no calls reporting scavenging activity, however, Mr. Gallardo observed scavenging in areas where trash is collected in alleys. CR&Rs maintenance completed the removal of graffiti from trash bins on the 600-700 blocks of Hamilton Street with only the 2000 block of Wallace Avenue to complete. Four complaints to the District headquarters reporting addresses where trash bins were left in public view. Mr. Gallardo continues to monitor the four locations along with previous locations that were not in compliance. Mr. Gallardo presented a summary of the courtesy notice process and provided a chart demonstrating the effectiveness of a 'T' Notice". Of 24 first notices left, only 1 residence required a second notice Trofecting our communi�y's heafth and tfie enviraninent 6y providing solid7waste and' sewer cof&ictian serrr4ces, wu/w. cmjdca.gov N Costa Mesa Sanitary District Minutes of Recycling Committee Meeting November 14, 2011 Page 2 Ms. Cully presented the scavenging statistics provided by the Costa Mesa Police Department. There were 16 calls in the month of October. IF A review of the set up to host KTLA 5 Morning News crew at Orange Coast College was provided by Ms. Cully. VI. Goodwill Industries A review of year to date total donations for the Costa Mesa Goodwill store along with information regarding the Community Youth Donation Drive was presented. 020��� A handout from Californians Against Waste was provided with the California Attorney General filing suit against two bottled water makers and their bottle supplier for falsely claiming the bottles are "biodegrade". The suit alleges the claims are false and their use violates California law. The suit calls for bottles, tens of thousands of which are sold at retailers throughout California, to be pulled from shelves. The Executive Director of Californians Against Waste states the falsely labeled bottles pose several serious problems with consumers being deceived. The chemicals added to these bottles to theoretically allow them to break apart have zero environmental benefit; and, they cost consumers more and fill up the landfills just like any other bottle. VIII. AB 341 11 1 1 11 111 A 0 11 1 111 1 1 ) Sets a statewide 75% waste diversion goal. 2) Requires mandatory commercial recycling by certain businesses and public entities 3) Modifies the process of amending non-disposal facility elements 4) Changes the due date of state agency annual reports 5) Modifies enforcement agency notification requirements for modifications to a solid waste facility permit. AB 341 declares that it is the "policy goal" of the state to achieve 75% diversion by the year 2020. It also requires CalRecycle to provide a report to the Legislature by January 1, 2014 identifying strategies to achieve that goal. The bill specifically says that CalRecycle shall not establish or enforce a diversion rate on a jurisdiction that exceeds the current 50% diversion rate. �Flrotectinjy our communitys heafth andthe envaroninent 65y providing soCid waute an dl's ever co�ction services, ulum, cinsdca,gav Costa Mesa Sanitary District Minutes of Recycling Committee Meeting November 14, 2011 Page 3 III I F,�=11111 INVOINIIII gigggEg EE�� X. Community Event Schedule A Community Event Schedule for 2011-2,012 was provided and discussed. X1. Public Comments There were no public comments. X11. Discuss items for next Meeting Committee Chairman Fitzpatrick adjourned the meeting at 11:12 a.m. Next Meeting Date — December 12, 2011 at 10:30 a.m. Chairman (Protecting our community's healb h andl'the environment 6 oviding saridwaste andserver co(�,ction services, y pr( 'WWW" (1711s'dca.gov Mg#jj0g_P& Item Number 12115/11 V1. A. 3. �11�' N 1.19 :410 9 PLEDGE OF ALLEGIANCE I ROLL CALL DIRECTORS PRESENT: DIRECTORS ABSENT: Director Ferryman led the Pledge of Allegiance. Director Scheafer led the Invocation. Robert Ooten, James Ferryman, Mike Scheafer, Jim Fitzpatrick, Art Perry STAFF PRESENT-. Scott Carroll, General Manager; Joan Revak, Office Manager/Clerk of the District; Robin B. Hamers, District Engineer; Alan Burns, District Counsel; Sherry Kallab, Administrative Manager; Marc Davis, Treasurer; Teresa Gonzalez, Accounting Manager OTHERS PRESENT ANNOUNCEMENT OF LATE COMMUNICATIONS Dean Ruffridg• , CR&R Debbie Morris, HF&H Consultant/Residen), Ms. Revak provided a copy of Director Fitzpatrick's October 2011 expense reimbursement form that was not included in the Board packet. COSTA MESA SANITARY DISTRICT PAGE 2 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD NOVEMBER 30, 2011 REPORTS MINUTE APPROVAL Minutes of Sewer System Committee The Minutes of the Sewer System Committee Meeting — October 18, 2411 Meeting of October 18, 2011 were approved as distributed, Minutes of Recycling Committee Meeting — October 24, 2011 Minutes of Regular Board Meeting — October 22, 2011 ENGINEER'S REPORTS Project Status Report Occupancy Report and Payment of $197,102.38 to Costa Mesa Disposal — November 2011 The Minutes of the Recycling Committee Meeting of October 24, 2011 were approved as distributed. The Minutes of the Regular Board Meeting of October 22, 2011 were approved as distributed. The Project Status Report dated November 2011 was accepted as submitted. The Trash Occupancy Count documented an increase of one unit for the occupancy report for solid waste collection as of November 1, 2011. Therefore, the total for October is 21,534 and the payment of $197,152.38 was ratified. Contract Payment of $156,768.11 to CR The contract payment of $156,768.11 to Transfer — October 2011 CR Transfer for recycling services and disposal for the month of October 201' 1 was ratified as submitted. Contract Payment of $9,92337 The contract payment of $9,923.37 to CR to CR Transfer — Santa Ana Transfer for recycling services and disposal for Heights/Newport Beach -- October 2011 Santa Ana Heights /Newport Beach for the month of October 2011 was ratified as submitted. COSTA MESA SANITARY DISTRICT MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD NOVEMBER 30, 2011 Warrant Register for the month of October 2011 in the amount of $597,153,29, Directors Compensation & Reimbursement of Expenses for the month of September 20111. Investment Report for the imonth of October 2011. Warrant Resolution #CMSD 2012-5 was approved, authorizing the President and Secretary to sign the warrant ratifying the payment of certain claims and demands, and specifying the funds out of which the same were paid in the amount of $597,153.29. Director Compensation and Expense Reimbursements for the month of September 2011 were approved and ratified as follows: President Ooten: $1,326.00 Vice President Ferryman: $1,326.00 + $436,79 Director Scheafer- $1,326.00 + $308.19 Director Perry: $1,326.00 + $692.35 Director Fitzpatrick: $1,326.00 + $253.11 The Investment Report for the month of October 2011 was approved as submitted. END OF CONSENT CALENDAR Director Ferryman moved to accept the Consent. Director Scheafer seconded the motion. Motion carried 5-0. Ms. Revak presented a written communication from the Special District Risk Management Authority (SDRMA) providing the 2011 election results. The successful candidates were Ed Gray (Chino Valley Independent Fire District), Sandy Raffelson (Herlong Public Utillity District) and Terry Burkhart (Bighorn-Desert View Water Agency. PUBLIC COMMENTS President Ooten invited public comments. There were no public comments. COSTA MESA SANITARY DISTRICT PAGE 4 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD NOVEMBER 30, 2011 BOARD OF DIRECTORS' HEALTH BENEFITS Mr. Carroll reported on his research and survey of special district's cost for health benefits for Directors. Under the Public Employees' Medical and Hospital Care Act (PEMHCA), government agencies are required to pay a portion of public employees and elected officials health premiums. PEMHCA specifically states: "in order to participate, public agencies must agree to the regulations covering provisions of the benefits under REMCHA. A key consideration is that the employer must agree to provide access to the health benefits to both active employees and annuitants on an equal basis. This means the employer is required to make specified and equal contributions towards premium costs for active employees and annuitants. The contribution levels are set in statute." Mr. Carroll provided a recent survey conducted by the Orange County Grand Jury. More than half of the eighteen special districts surveyed, are paying health insurance for their board of directors. The insurance costs ranged from a low of $3,796 (El Toro Water District) to a high of $18,077 (Trabuco Canyon Water District). The average insurance cost for directors in Orange County is $9,629, which is more that the total costs for all five CMSD Directors, to enroll in the District's health insurance plan. Mr. Carroll stated the CalPERS Health Insurance Plan is available to employees enrolled in a non-PERS retirement plan. The minimum cost of the District contribution for Board members in our 457 Plan will be $1.00 per month per Board member. The total annual costs to the District will be $60.00. Each year the contribution increases 5%. The total annual contribution, in 35 years would be $315.20 and the total contribution amount over the entire 35 year period would be $5,419.22. Mr. Carroll stated there is sufficient money in the FY-2011-12 Budget to pay for these expenses. Director Perry moved to approve Resolution No. 2011-806. Director Scheafer seconded the motion. Motion carried 4-1 with Director Fitzpatrick dissenting. AMENDMENT TO IEEC AGREEMENTS Mr. Carroll reported the District has two agreements with Environmental Engineering & Contracting, Inc. (EEC), one for creating a district-wide Geographical Information System (GIS) and a Computerized Maintenance Management System (CMMS) and the other for implementing and enforcing the District's Fats. Grease and Oil (FOG) program for food service establishments. COSTA MESA SANITARY DISTRICT PAGE 5 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD NOVEMBER 30, 2011 EEC has finished creating a state of the art GIS for the District in support of our sewer operations and maintenance. The system can create maps illustrating a variety of different features to support District maintenance crew in the field such as location of manholes as well as manholes that are plugged and sealed, lateral location, cleaning analysis, etc. The GIS is currently live and being utilized; however, the system is currently on EEC's network server. EEC is planning on transferring the GIS to the District network server, and staff is scheduled to receive training on the system in the near future so that staff can access the system directly from the office and eventually in the field. The GIS is a system that is a continual work in progress that always needs updates to ensure the data is accurate. The District does not Ihave the staff or resources to support the GIS. In contrast, EEC has on staff five GIS professionals that are trained and experienced in GIS. EEC has submitted a proposal to support the District utilizing GIS on an as needed basis and for requested work that is not identified in the original agreement. The proposal also includes inputting the sewer main centerline data so that if reflects the same centerline information found in the Legacy Atlas. The CMMS is an electronic work order system that will enable staff to accurately log and maintain work history of the District's sewer system. lit will also enable staff to generate new work orders and it can track staff's efficiencies in completing said work orders. The CMMS operates in conjunction with the GIS and is an integral part to ensuring our sewer system is operating effectively and efficiently, • Sol EEC is responsible for developing and managing the District's FOG program at food service establishments (FSE), which includes enforcement procedures. For the past year, staff and IEEC has been working with South Coast Plaza (SCP) management to reduce the hydrogen sulfide odors emitting from the District's pumping station located on SCP property. Preliminary results from a study conducted by EEC have demonstrated that when an FSE applies certain additives and/or chemicals into its grease interceptor, sulfide levels have diminished. Now, we want to expand the study to all restaurants at SCP to demonstrate their high sulfide levels do not comply with District code and then offer solutions to comply. The FSEs will be responsible for the monthly costs to apply additives and/or chemicals into their grease interceptors. EEC has submitted a proposal to expand the study to all restaurants at SCP. Vice President Ferryman moved to approve both the First Amendment to the GIS/CMMS Agreement and the Second Amendment to the FOG Agreement. Director Perry seconded the motion. Motion carried 5-0. COSTA MESA SANITARY DISTRICT PAGE 6 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD NOVEMBER 30, 2011 ORDINANCE PROHIBITING UNAUTHORIZED USE OF TRASH CONTAINERS Mr. Carroll presented Ordinance No. 87, prohibiting unauthorized use of trash containers, District Staff has received numerous complaints regarding inappropriate or unauthorized use of trash containers in the community. This ordinance will allow the CMSD to assist those who wish to address the misuse through a formal process. Residents must provide proof of the violation through pictures or video submitted to the CMSD office. A citation can also be issued if the CMSD Code Enforcement Officer witnesses the incident. Vice President Ferryman moved to adopt CMSD Ordinance No. 8,7. Director Perry seconded the motion. Motion carried 5-0. CONTRACT ADMINISTRATION/INSPECTION SERVICES FOR PROJECT #129 - BRISTOL STREET SEWER - PHASE 2. Mr. Carroll reported bids were opened for Project #129 — Bristol Street Sewer Phase 2 on October 25, 2011. In addition to the construction contract, the District is required to contract out for the contract administration/inspection services to successfully administer this project. Robin B. Hamers & Assoc., Inc. submitted such a proposal for $40,929. More than two years ago, the rezoning of the east Santa Ana Heights area as part of the John Wayne Airport land use plan required the District to upsize the existing sewer line to provide additional capacity. This project is the last phase to replacing the sewer main on Bristol Street. The first phase, along with all the planning and designing phases was administered by Robin B. Hamers & Associates (RBH). His history and knowledge of these improvements make RBH the ideal firm to administer the contract for Phase 2. Mr. Hamers graciously reduced his original proposal to provide administration/inspection services from $49,640 to $40,929, which is a savings of $8,711. RBH revised proposal is also below the Orange County Development Agency's (OCDA) allocation of $44,518 for administration cost of this project. OCDA is funding this project. ZERO WASTE STRATEGIES Mr. Carroll reported the Board of Directors held a special meeting on November 2, 2011 to discuss zero waste strategies. The Board identified several issues related to zero waste and directed Staff to bring back the list of issues to prioritize at a regular Board meeting. COSTA MESA SANITARY DISTRICT PAGE 7 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD NOVEMBER 30, 2011 Issues to be prioritized are: Public Opinion Survey Formulate a Zero Waste Plan Anaerobic Digestive System Variable Rate Study Organics Program A Special meeting is scheduled for Wednesday, December 14, 2011 at 10:00 a.m. to formulate zero waste strategies. RECYCLING COMMITTEE The Recycling Committee meeting met on November 14, 2011. Director Fitzpatrick and Vice President Ferryman attended and gave a report on the meeting. ENGINEER'S REPORTS Mr. Flamers reported on the bid opening and recommendation for award of the construction contract for Project #129. Staff recommendation is to award a contract to the lowest responsive and responsible bidder, Repipe-CA, Inc. in the amount of $299,700.00; to approve a 10% contingency budget of $29,970 and approve a $25,000 deposit to the City of Newport Beach to fund overtime inspection costs. Bids were opened on October 25, 2011 and the low bidder was Repipe-CA, Inc. at $299,700. The Engineer's estimate was $386,500. Staff recommended awarding the bid to Repipe-CA, Inc. Mr. Flamers stated, upon completion of the project, the Orange County Development Agency (OCDA) agreed to reimburse the District up to $449,643, with the reimbursement broken down to include up to $405,125 for construction costs and $44,518 for administration costs. No District funding will be required for this project. The District funds budgeted for this project in the amount of $134,117, will be reallocated into the District's asset management fund. Vice President Ferryman moved to award contract for Project #129, Bristol Street, Phase 2 to Repipe-CA in the amount of $299,700.00, to approve a 10% contingency budget of $29,970 and approve a $25,000 deposit to the City of Newport Beach to fund overtime inspection costs. Director Perry seconded the motion. Motion carried 5-0. COSTA MESA SANITARY DISTRICT PAGE 8 MINUTES OF THE BOARD • DIRECTORS REGULAR MEETING HELD NOVEMBER 30,2011 PROJECT #189 — REHABILITATION OF SIX SEWERS TRANSFERRED TO CMSQ Mr. Hamers, presented an oral report on the South Coast Driver Sewer. PROJECT #193 - SEISMIC STUDY AND RETROFIT FOR PUMPING STATIONS Mr. Hamers reported the District retained structural engineer Jerry Tucker to perform a seismic study of the District's sewer pumping stations and make recommendations for retrofitting certain components to provide protection against major earthquakes. Mr. Hamers provided a review and recommendation regarding these protection measures. The District's General Manager placed out for a Request for Proposal (RFP) a seismic study and retrofit of the District's pumping stations as a means to lessen the District's vulnerability to a 6.0 magnitude or greater earthquake. The study was awarded to the only RFP submitted, long-time local structural engineer Jerry Tucker of JTA Consulting Structural Engineers of Costa Mesa. Director Perry moved to authorize the General Manager to implement Priority I (secure the above ground electrical enclosures), Priority 11 (provide back-up power), and Priority I I I (provide flexibility to withstand earth movement) now and implement Priority IV (provide additional support for pumping stations in liquefaction zones) and Priority V (secure together concrete grade rings in pumping station manhole openings) in the future. Vice President Ferryman seconded the motion. Motion carried 5-0. President Ooten reported on the Sewer System Committee meeting held on November 8, 2011. An update on all CMSD projects was provided. 11 :1 0-11:111 N 9:4'11:14:101 Z4 Mr. Davis had nothing to report. F-11 a to] VINWAKIIIIN 4091 ZAI &9 STANDING COMMITTEES Mr. Burns presented CMSD Resolution No. 2011-805, Establishing Standing Committees. Director Perry moved to adopt CMSD Resolution No. 2011-805, Establishing Standing Committees. Director Scheafer seconded the motion. Motion carried 5-0. COSTA MESA SANITARY DISTRICT PAGE 9 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD NOVEMBER 30, 2011 Ms. Revak provided the Board, with a report on the 2011 School Telephone Book Recycling Program. The 2011 program will run from November 14 through December 16, 201' 1 with eighteen public and private schools participating. Director Ferryman attended the OCSD meeting held on SANTA ANA RIVER FLOOD PROTECTION AGENCY (SARFPA) Director Perry reported on the Santa Ana River Flood Protection Agency held on Thursday, November 10, 2011 at 4:00 p.m. Vice President Ferryman moved to approve membership dues for 2012 in the amount of $200.00. Director Scheafer seconded the motion. Motion carried 5-0. CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) Director Perry moved to approve membership dues for 2012 in the amount of $4,581.00. Director Ferryman seconded the motion. Motion carried 5-0. There was no old business discussed. T, FATi9F--11RU7k,*4-9 72 FAT INCOMPATIBILITY OF OFFICE BETWEEN COSTA MESA SANITARY DISTRICT AND MESA CONSOLIDATED WATER DISTRICT Director Perry referred to a confidential memo presented to the Board by District Counsel. Director Fitzpatrick stated the new business to discuss should be limited to the incompatibility of office between the Costa Mesa Sanitary District and Mesa Consolidated Water District. Discussion was held on the item as it relates to the Mesa Consolidated Water District. Director Perry requested an item be placed on COSTA MESA SANITARY DISTRICT PAGE 10 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD NOVEMBER 30, 2011 the December regular meeting agenda titled, "Incompatibility of Office regarding and the City of Costa Mesa Planning Commission". Mr. Perry stated he feels it is incumbent upon the Board to receive District counsel advice on this subject. Another firm has provided information on this subject. President Ooten stated he has requested information from Mr. Bums on this subject as it relates to holding office on the CMSD and the City of Costa Mesa Planning Commission. Vice President Ferryman stated his opinion that the Board would be remiss in their duties as representing the Costa Mesa Sanitary District if they did not obtain professional advice on the subject. Mr. Burns stated to make a determination in the matter of Incompatibility of Office requires permission of the State Attorney General to file a quo warrento action which is then presented to the Superior Court. Director Fitzpatrick stated his objection to the matter of incompatibility of office as it relates to the Planning Commission, Director Scheafer stated he was concerned about the lack of decorum. He further stated if there is a "gray" area, it should be determined by the Board to clear the area up; and it is the prudent thing to do. Mr. Burns stated that, based on the Attorney General's reasoning, there is substantial likelihood that the office of the City of Costa Mesa Planning Commission and the Costa Mesa Sanitary District Board of Directors would be found incompatible by the Attorney General but that would only confer permission to file the quo warranto action. The ultimate decision would be made by a Superior Court judge. Director Perry stated again his request to place the item of "Incompatibility of Office between the City of Costa Mesa Planning Commission and Director of the Costa Mesa Sanitary District" as well as possible expenditures related to the topic on the December 15, 2011 agenda. Mr. Burns stated that he has a proposal from Meyers Nave for pursuing a quo warranto action. Director Fitzpatrick motioned to receive and file the new business topic of "Incompatibility of Office between the Costa Mesa Sanitary District and Mesa Consolidated Water District." President Ooten seconded the motion. Motion carried 3-2. Director Fitzpatrick requested approval for funds to seek his own proposals on the topic of incompatibility of office. He stated this topic is an attack on him, personally. COSTA MESA SANITARY DISTRICT PAGE 11 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD NOVEMBER 30, 20'11 Director Scheafer stated he is looking for a decision on whether it is an issue, and if the Board should go forward; and it is not an attack against Director Fitzpatrick. President Ooten stated the proposal is to have a discussion of Alan Burns' December 30, 2010 memo, and for the Board to be given an idea of cost of going forward with the topic of incompatibility of office. Mr. Burns stated if the Board decides to go forward with the topic, he would not be comfortable presenting the quo w,arranto action against one of the Board members. Director Fitzpatrick stated there is not sufficient time for him to get an opinion in the next two weeks and asked what action was expected from the Board and if only one legal opinion would be presented. Director Ferryman stated Director Fitzpatrick could pick out another attorney than Meyers Nave and have them send the Board an opinion. Mr. Burns asked Director Fitzpatrick what he was proposing, Director Fitzpatrick stated alternative opinions have been presented. Director Perry stated the question is whether a person can hold a City planning commissioner office and the role of a Director on the Costa Mesa Sanitary and not an attack on Director Fitzpatrick; and this is what the Board wants to resolve. Director Fitzpatrick stated the City has the same information and they are not spending money on it and reappointing me to a commission position over there. Director Fitzpatrick stated his opinion is that this issue was never about a run for Mesa Consolidated. Director Fitzpatrick stated he was concerned hearing that time and money was being spent with Alan Burns on Director Fitzpatrick and hiring Meyers Nave for an opinion on Director Fitzpatrick's compatibility to hold offices for the City of Costa Mesa and the Costa Mesa Sanitary District. Director Scheafer stated in the election he was supported by residents who expect him to resolve a conflict and if there is a grey area Director Fitzpatrick should want the conflict resolved. Director Scheafer stated it was the prudent thing to do. Director Scheafer requested to place the item of "Incompatibility of Office between the City of Costa Mesa Planning Commission and Director of the Costa Mesa Sanitary District" as well as "possible expenditures related to the topic" on the December 15, 2011 agenda. Director Ferryman seconded the motion. Director Fitzpatrick abstained from the vote. Measure was approved 4-1. COSTA MESA SANITARY DISTRICT PAGE 12 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD NOVEMBER 30, 2011 Director Fitzpatrick stated it is his opinion that it is a rush to judgment. Director Fitzpatrick stated that he renews his concern that bringing one option by one Director, the Board is depriving themselves of'a fair and unbiased and in its entirety decision to not look at other alternatives, to only look at. Director Fitzpatrick stated the City does not see it as a problem. Director Fitzpatrick stated, based on this matter, page 21 of Section 3.1 of the Operations Code warrants further review and requested it be placed on the January 2012 agenda for discussion. Director Perry moved to add to the December 15, 2011 regular agenda the item "Discuss Incompatibility of the City Planning Commission position and the Costa Mesa Sanitary District Director position and possible expenditure of funds to ascertain the answers to the questions regarding incompatibility and to include the Meyers Nave proposal for pursuing a quo warranto action." Director Fitzpatrick asked for additional time and!, that he feels it is a gray area and requires more time to explore the issue that he feels he is being called into question, and feels he is convicted before he has an opportunity to defend himself. President Ooten stated a decision of the Board to expend money to further discuss this topic is part of the agenda item. Director Scheafer stated he is looking for a diiscussion on December 15, 2011 of the findings on this subject at which time it would be decided to go further with the matter and costs involved. President Ooten stated the item is for the Board to have a discussion of Attorney Burns December 30, 2010 memo and given an idea of the cost of proceeding with the matter, and determine whether to go forward with this matter. President Ooten requested the item "Discussion of General Manager's Evaluation" be placed on the next agenda., President Ooten will prepare an evaluation based on input from the other Directors. Mr. Carroll informed the Board and Staff that Friday, December 9, 2011 is Sherry Kallab's last day and a breakfast is being held on Thursday, December 8, from 9:00 to 11:00 a.m. at Mimi's Caf6 on Harbor Blvd. where she will be honored, and awards will be presented to Staff. 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't V- 0 , W C= (U cn CL M a) C4 CD w m r - 0 E E 7 5 m E 0 C = .0 N M = Q) :3 0 () r- B (D CD co TI- o 0 (n r_ a) �o CD 0 EL (D 0 4- C14 0 CL C) .0- CD m m 0 U) -,z 2 CL co � E iR LO 0 zs (D 0 CL 0 0 0 o w tf CL -j o (U rL aI CL qy CL 0 Z 0 a ` -0 0 C: LLJ U .,(D (U w > 7t5 I-- Z Z z 0 2 0 0 CL o co E 0) W uj W P L) o o. © x CO Z W W Z o =) Z 0 LO 0 0 call I <I— 0) M Meqjjnq_QAt2 Item INumber 12/15/11 V1. C. 7. Costa 4esa Sanitary (District independent Speda(Distiict Board of Directors Janel Jackson, Permit Technician December 1, 2011 There were no refund requests for the month of November 2011. MRgWa2gLe Item Number 112115/11 V1. C, 81. hg 4 -rid Costa, Mesa Santa Dist, rict ... an Inbep"enbent Special Dist Boaj,d ql'Directors Arlene SchaAY December 1, 2011 Robert' Owen Gan, Monahan Ai -dear- hwr v Board of Directors Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa, CA 92627-2716 st4j' Scott C C"an-oll SUBJECT: TRASH OCCUPANCY COUNT Gcneral Hunago, Dear Board of Directors: Robin B. lhnnei-s Disflivt Enginee;- There is no increase for the occupancy report for solid waste collection as of (949) 631-1731 December 1, 2011; therefore, the total occupancy count for December 1, 2011 is 21,534. dban Revak Office Man ager Staff recommends the following: (7eHi ql'ihe Distikl 1. The Board of Directors accepts the occupancy count as Alan R. Buiws presented using 21,534 as the correct number of units. Legal Counsel 2, The Board of Directors directs staff to prepare a warrant to Mat-cus D. Davis Costa Mesa Disposal for October collection based on this T-easul-er occupancy report so long as the contractor fulfills the obligations of the agreement. Said payment in the amount of $197,152.38 to be ratified in the January 2012 warrant list, Phone (949) 645-8400 'NIX (949) 650-2253 Address 628 W 19th Siiv t Costa Mesa, CA 92027-2716 WID as 0 Printed on RecYcled Paper Sincerely, Sherry Kallab Administrative Manager cc: Costa Mesa Disposal CMSD Permit Processing Department 1111liq WWW.CmS1bca.00V REPRINT INVOICE MROM-gift Stem 12/15111 _Number V1. C. 9. CRTI- T STANTON, CA 90680-0125 INCORPORA TERMS: NET 10 DAYS 4111��WooO0187583 4 - 10 PAY BY WrDff :3:,41 CARD, PLEAS[. HLL F Rq INFORVA71ON ON BACK OF RSL1,4177ANrr-' INVOICE 9-. INVOICE DATE: 18758 12/01/11 BELL TO: COSTA MESA SANI DIST AREA 9 COSTA MESA SAKI DIST AREA 9 P.O. BOX 1200 628 W 19TH ST COSTA MESA CA 92627 COSTA MESA CA 92627 CUSTOMER #: 09- 92 PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE 160 144.65 .00 743.09- 159,401.56 - - - - - - - - Please detach here and return with your payment CHECK4 --- - - - - - TRANSFER, �INC. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 11/01/11 RESIDENTIAL WASTE 14 140.09 52.220 7,315.SO 71,11//03/11 RESIDENTIAL WASTE 15 148.13 52.220 7,735.35 11/02/11 ADJUST TICKET 1598969 13.30 52.220 694.53 - 11/03/11 RESIDENTIAL WASTE 14 149.46 52.220 7,804.80 11/04/11 RESIDENTIAL WASTE 13 131.63 52.220 6,873.72 11/07/11 RESIDENTIAL WASTE 17 177.23 52.220 9,254-95 11/07/11 ADJUST TICKET 1600678, 11,33 :5 t:220 591.65- 11/08/11 RESIDENTIAL WASTE 15 138',;617 `52,220. 7,241-35 11109111 RESIDENTIAL WASTE 14 80 '-82 2120 6,151.52 11/10/11 RESIDENTIAL WASTE 14 133:'73 52.-2201 6,983.38 11/11/11 RESIDENTIAL WASTE 13 121.40 52.220 6,339.51 11/14/11 RESIDENTIAL ,WASTE is 141.37 52.220 7,382.34 11/15/11 RESIDENTIAL . WASTE 14 136.44 52.220 7,124.90 11/16/11 RESIDENTIAL WASTE 13 119.27 52,220 6,228.28 11/17/11 RESIDENTIAL .:.WASTE 14 136.55 52.220 7,130.64 11/18/11 RESIDENTIAL WASTE 13 123:50 52.220 6,449.17 11/21/11 RESIDENTIAL WASTE 16 154.51 52.220 8,068.51 11/22/11 RESIDENTIAL WASTE 13 122.10 52.220 6,376.06 11/22/11 RESIDENTIAL WASTE 10.40 52.220 543.09 11/23/11 RESIDENTIAL WASTE 12 11- 8 1. 52, ,:220 G,047.60 11/25/11 RESIDENTIAL WASTE 15 1.46.110.. 5:2-:2 2 0 7,629.34 11/26/11 RESIDENTIAL WASTE 14 52::.-220 7,558.85 11/28/11 RESIDENTIAL WASTE 16 184.37 52.220 9,627.80 11/29/11 RESIDENTIAL WASTE 14 150.78 52.220 7,873.73 11/30/11 RESIDENTIAL WASTE 13 137.67 52.220 7,189.13 IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL (714) 826-9049 PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL E INVOICE TOTAL L L )nt.]) CUSTOMER #: INVOICE 9 OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE REPRINT INVOICE MAIL PAYMENTS TO� CR TRANSFER INC P. O. BOX 125 STANTON, CA 90680-0125 ATMINNINIKW57800187592 10PAY8YCRFD1I fo CARD, PLEASE rILL. *AiWft' IN INFORMATION ON BACK OF PIWITTANGE INVOICE #: INVOICE DATE 18759 12/01/11 IBILLTO. COSTA MESA SANI DIST-SA HGT COSTA MESA SAKI DIST-SA HGT P.O. BOX 1200 628 W 19TH ST COSTA MESA CA 92627 COSTA MESA CA 92627 CUSTOMER #: 09- 11 8 PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHANGES TOTAL DUE 11 ,607.98 00 535.7 12,143. Please detach here and return with your payment --------------------- ------------------------------------ CHECK CR TRANSFER, INC. 11/01/11 RESIDENTIAL WASTE 1 7.74 52.220 404.18 11/02/11 RESIDENTIAL WASTE 3 31.41 52.220 1,640.23 11/08/11 RESIDENTIAL WASTE 1 8.96 52.220 467.89 11/09/11 RESIDENTIAL WASTE 4 40.51 52.220 2,115.43 11/15/11 RESIDENTIAL WASTE 10.26 52.220 535.78 11/16/11 RESIDENTIAL WASTE 4 39.41 52.220 2,057.99 11/22/11 RESIDENTIAL WASTE 1 '52. 22,O,, 362.41 11/23/11 RESIDENTIAL WASTE 4 .6,;94 40-.22-1 --52,,220:' 2,100.29 11/30/11 RESIDENTIAL WASTE 4 47':10 5-2 0 2,459,56 TOTAL' 22 232.55 12,143.76 IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL (714) 826-9049 PREVIOUS AMOUNT DUE PAYMENTS CU'R'RENT CHARGES TOTAL DUE INVOICE TOTAL 53S.178 E —!A 12143.76 CUSTOMER C 09- 11 a INVOICE 4 18759 P.O. BOX 1200 OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE ftt!%n � ate NNuJmber 12115/11 Vi. C. 10. COSTA MESA SANITARY DISTRICT Warrant Resolution No. CMSD 2012 -6 A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT RATIFYING 'THE PAYMENT OF CERTAIN CLAIMS AND DEMANDS, AND SPECIFYING THE FUNDS OUT OF WHO ICH THE SAME WERE PAID. I ON i9l In Section 1. That the attached claims and demands totaling $1,250,266.62 have been audited as required by law and that the same were paid out of respective funds as hereinafter set forth. Section 2. That the Clerk of the District shall certify to the adoption of this Resolution and shall retain a certified copy thereof in her own records. PASSED AND ADOPTED this 15th day of December 201' 1. ATTEST: 9 - STATE OF CALIFORNIA } COUNTY OF ORANGE } ss COSTA MESA SANITARY DISTRICT 1, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that the foregoing Warrant Resolution No, CMSD 2012 -6 was duly adopted by the Costa Mesa Sanitary District at a regular meeting held on the 15th day of December 2011. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the Costa Mesa Sanitary District on this 15th day of December 2011. 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C. 12. Miiii��ilillill ppiq u (WE"IM1,111 Dale: December 15, 201' 1 Subject: Investment Report for the Month of November 2011 Attached is the Investment Report for the month of November 2011. As required by the District's Statement of Investment Policy, the Investment Report delineates all investment activity during the month. Staff Recommendation Approve the Investment Report for the month of November 2011. This report lists the types of securities held in the District's portfolio, the institutions from which the securities were purchased, maturity dates and interest rates as of November 30, 2011. The District's investments are in compliance with the Statement of Investment Policy adopted by the Board at the Judy 28, 2011 regular meeting, as well as the California Government Code. The market values in this report were provided by our third party custodian, Bank of New York, except for the Local Agency Investment Fund (LAIF). The market value of LAW was provided by the State Treasurer's Office. It does not represent the value of the underlying securities within the pool, but rather the par or cost amount, which is the amount the District is entitled to withdraw. This reporting practice is consistent with industry standard practices for similar funds. Board of Directors December 15, 2011 Page 2 of 3 The weighted average stated rate of return (current yield) for the District's investment portfolio as of November 30, 2011, was 1.380 %. The yield to maturity of the portfolio was 1.4001%. The District's weighted average interest rate was 100 basis points (1.002%) above the daily effective yield of LAIF, which was 0.378% as of November 30, 2011. The weighted average number of days to maturity for the District's total portfolio was 1,264 days (3.46 years). The average duration of the underlying securities in LAIF as of November 30, 2011, which is the most current information available, was 232 days. The District's investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of 210.00% of the portfolio must mature within one year. The percentage of the portfolio maturing in less than one year as of November 30, 2011 was 22.09%. As of November 30, 2011, the District has adequate operating reserves necessary to meet its obligations for the next six months. This item supports achieving Strategic Element No. 7.0, Finances, by ensuring the short and long-term fiscal health of the District. RMOME= Legal review is not required. Financial Review The portfolio is budgeted to earn an average rate of 1.100% for the year ending June 30, 2012. Through November 30, 2011, the portfolio has earned a weighted average interest rate of 1.239%. Staff anticipates that the District will be on budget with its estimated investment earnings. Review by the Investment Oversight Committee is not required this month. 2 Board of Directors December 15, 2011 Page 3 of 3 W 'j 0 . I Copies of this report are on file and will be included with the entire agenda packet for the November 22, 2011 Board of Directors regular meeting at District Headquarters (628 W. 19th Street) and on the District's website at www.cmsdca.gov. Alternative Actions 1. Refer the matter back to staff Attachments Treasurer's Report of Pooled Cash and Investments as of November 30, 2011 3 COSTA MESA SANITARY DISTRICT Treasurer's Report of Pooled Cash and Investments November 30, 2011 Costa Mesa Sanitary District Pooled Cash and Investments by Fund November 30, 2011 CMSD Solid Waste Activities CMSD Liquid Waste Activities Asset Replacement Fund Asset Management Fund Total Pooled Cash & Investments Marcus D. Davis Treasurer /Director of Finance I 12/7/11 Date $ 3,82,8,538.74 4,905,364.63 209,498.20 4,982,852.45 $ 13, 926, 254.02 Deposits Outstanding Bank Balance In Transits Checks Book Balance Active Accounts: �Bank of America $ 22,431.55 216,805.21 $ (194,373.66) Total Active Accounts 22,431-55 216,805.21 (194,373.66) Market Adiustment Market Value Increase Decrease Cost Investments., Local Agency Investment Fund $ 3,085,857.84 - $ 3,085,857.84 Money Market/Sweep Account 34,569.84 - - 34,569.84 Federal Agency Securities 11,015,350.00 - 15,150.00 11,000,200.00 Total Investments 14,135,777.68 - 15,150-00 14,120,627.68 Total Pooled Cash & investments 14J 58,209.23 $ - $ 2312 55.21 $ 13,926,254.02 Costa Mesa Sanitary District Pooled Cash and Investments by Fund November 30, 2011 CMSD Solid Waste Activities CMSD Liquid Waste Activities Asset Replacement Fund Asset Management Fund Total Pooled Cash & Investments Marcus D. Davis Treasurer /Director of Finance I 12/7/11 Date $ 3,82,8,538.74 4,905,364.63 209,498.20 4,982,852.45 $ 13, 926, 254.02 COSTA MESA SANITARY DISTRICT Investment Activity Summary November 30, 2011 Total investments outstanding as of October 31, 2011 $ 14,580,519.00 Additions: Gain on sale of investment Investment purchases 2,0100,000.00 Deductions: Investment maturity/sale proceeds Loss on sale of investment Investments called (1,000,000.00) Net increase (decrease) in Sweep Account (989,891.32) Net increase (decrease) in LAIF 470,000.00) Total investments outstanding as of November 30, 2011 $ 14,120,627-68 Rq rra c mu E E 0 Q r_ C C CL) C Ct C® l C} CCuCO X 12 M -92m co 'T2S' co CL$ Tom+ ct � � co �o y c 0C)� FzJ a Ca O CC �--� CCS Cti � � >- N CC) CL) 0 � C) O C CD C Cjl' (z O 15 o O Cd O C CCS C C,3 Z LL- = Z Z Z Z= Z Z-r LL. Cp p a Ct tL9 CSI CSi is CCS Fa (Z Co CLf CtS .`� Cll CL1 fD Ci? Cll iu Lli CD CL? 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Cv C(0 2 .q 3: N T O'- LLI N > in— cjj C) M M C) CIO C17 C') Cr+), CCW) C'") T T C`) r T J CV C 4U C CD a� so COSTA MESA SANITARY DISTRICT Summary of Policy Limitations November 30, 2011 Description U.S. Treasury Bills U.S. Treasury Notes Federal Agency Issues: FICB FLB FHLB FHLMC FNMA FFCB Other Banker's Acceptances Certificates of Deposit Negotiable Certificates of Deposits Commercial Paper Medium Term Corporate Notes LAIF (Local Agency Investment Fund) Shares of Beneficial Interest Money Market/Mutual Funds (Sweep Acct) Total Current % of Market Value 11/30/11 Maximum % 0.00% Unlimited 0.00% Unlimited 0.00% Unlimited 0,00% Unlimited 14.21% Unlimited 21.26% Unlimited 28.31% Unlimited 14.14% Unlimited 0.00% Unlimited 0.00% 25%(1) 0,00% 25% 0.00% 25%(1) 0.010% 25%(1) 0.010% 20%(1) 21.83% 40,000,000 0.00% 20% 0.24% 10% per fund (2) 100-00% • of portfolio maturing under one year 22.091% no less than 20% • of portfolio maturing over one year 77,91% 100.00% (1) Further limited to 10% in any single issuer (2) Also limited to 20% in total. *These securities are not considered for purchases: SBA, GNMIA, TVA and SALUEMAE 2 az O .4 C coo Q< < < 8 CD 0 0 00 0 E x -i6 -= z z z z LL U- LL LL 13 c o — .59 v Cg 103 00 00 00 U- LL U. 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Itt 0 GIB Tfaa ■�y��•i. ccNNNSY Bh v) _ MV YIP < c p YY N® > V f t t m12 Y 9 1 1 1 i 1 Y b cc a a 1 Y r 1 r a 1 a f a 1 J� J 1 1 1 k b q q p Q O 9 P 0 LO "fl' co N C`} fl c 0 E cr Via§ Mao, z .00 \kU) E Z. c 0 z z 0 E E 0 0 E ■ Mteti a a r Ltegn-Number To,: Board of Directors Via: Scott Carroll, General Manage From: Teresa Gonzalez, Accounting Manager-/J� Date: December 15, 2011 Subject: Financial Statements for Fiscal Year Ended June 30, 2011 Enclosed is the Comprehensive Annual Financial Report for the District for the year ended June 30, 2011, audited by White Nelson Diehl Evans LLP, along with the auditor communications as required by Statement on Auditing Standards (SAS) Number 114. Nitin Patel, the engagement partner with District's audit, will be present at the Board the financial statements to the Board. Bmil White Nelson Diehl Evans LLP on the meeting of December 15, 2011 to present Staff recommends the Board receive and file the Comprehensive Annual Financial Report for Fiscal Year Ended June 30, 2011. Analysis District assets exceeded liabilities by $55,976,433 as of June 30, 2011. Of this amount $39,122,787 is investment in capital assets. The District uses the capital assets to provide services to customers within the District's area; consequently these assets are not available for future spending. In fiscal! year 2011 the District performed a comprehensive capital asset analysis resulting in the restatement of the capital assets balance in an amount of $16,808,844 (net of accumulated depreciation). The Solid Waste fund assets increased by $457,195 during the fiscal' year, primarily due to receipt of general property tax revenue in the amount of $212,004 and savings in salaries and benefits. The Liquid Waste fund assets increased by $843,297 during the fiscal year, primarily due to delays in sewer operations and capital improvement (Protecting our community's health and the environment 6y providing soW waste and sewer corfection, services. www. cmsdca.gov Board of Directors December 15, 2011 Pace 2 of 2 project spending, as well as, savings in salaries and benefits due to retirements and changes in staffing levels. • This item supports achieving Strategic Element No. 7.0, Finance, and Strategic Goal No. 7.4, Develop a Comprehensive Annual Finance Report (CAFR). Legal Review 2=7002= Financial Review The audit cost will not exceed the Diehl, Evans & Company, LLP proposal of $8,975 for the fiscal year ending June 30, 2011. Public Nlotice Process Copies of this report are on file and will be included with the entire agenda packet for the December 15, 2011 Board of Directors regular meeting at District Headquarters and on the District's website. Alternative Actions 1. Refer the matter back to staff. Attachments: 1. Financial Statements for Fiscal Year Ended June 30, 2011 2. SAS 1' 14 Letter Board of Directors Costa Mesa Sanitary District Costa Mesa, California We have audited the financial statements of the Costa Mesa Sanitary District for the year ended June 30, 2011. Professional standards require that we provide you with information about our responsibilities under generally accepted auditing standards, as well as certain information related to the planned scope and timing of our audit. We have communicated such information in our engagement contract dated July 30, 2010 and in our letter on planning matters dated July 27, 2011. Professional standards also require that we communicate to you the following information related to our audit. Significant Audit Findings: Qualitative Aspects of Accounting Practices Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by the Costa Mesa Sanitary District are described in Note 1 to the financial statements. No new accounting policies were adopted and the application of existing policies was not changed during the year ended June 30, 2011. We noted no transactions entered into by the District during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period. Accounting estimates are an integral part of the financial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about fature events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. - 1 - 2875 Michelle Drive, Suite 300, Irvine, CA 92606 - Tel: 714-978-1300 - F=.714-97&7893 Offices located in Orange and San Diego Counties Significant Audit Findings: Qualitative Aspects of Accounting Practices (Continued) The most sensitive estimates affecting the financial statements are as follows: a. Management's estimate of the fair market value of investments is based on market values provided by outside sources. b. The estimated useful lives of capital assets for depreciation purposes are based on industry standards. c. Management's estimate of the cost of infrastructure assets were based on a study by an outside consulting firm, and the District's engineering staff. The amount reported was based on an estimate of current replacement cost adjusted by an engineering cost index for date placed in service and adjusted accumulated depreciation from date placed in service to July 1, 2010. d, The annual required contribution for the defined benefit pension plan of the District is based on certain actuarial assumptions and methods. We evaluated the key factors and assumptions used to develop these estimates in determining that they were reasonable in relation to the financial statements taken as a whole. Certain financial statement disclosures are particularly sensitive because of their significance to financial statement users, The most sensitive disclosure affecting the financial statement was reported in Note 4 to the financial statements regarding the annual required contribution for the defined benefit pension plan and in Note 6 regarding the restatement of capital assets. Difficulties Encountered in Performing the Audit We encountered no significant difficulties in dealing with management in performing and completing our audit. Corrected and Uncorrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are trivial, and communicate them to the appropriate level of management. As a result of our audit related testwork, we proposed no corrections of the financial statements that, in our judgment, had a significant effect on the District's financial reporting process. Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor's report. We are pleased to report that no such disagreements arose during the course of our audit. WA Management Representations We have requested certain representations from management that are included in the management representation letter dated November 15, 2011. Management Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion'' on certain situations. If a consultation involves application of an accounting principle to the governmental unit's financial statements or a determination of the type of auditor's opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Other Audit Findings or Issues We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the governmental unit's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. This information is intended solely for the use of management, the Board of Directors, and others within the District and is not intended to be and should not be used by anyone other than these specified parties. November 15, 2011 Irvine, California M :Costa Mesa n District , Costa ° fi . nia Comprehensive Annual Finanicial Report For Fiscal Year Ended June 30, 2011 .. . ...... Costa Mesa Sanitary District Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa, California 92627 Prepared by: Scott Carroll, General Manager Teresa Gonzalez, Accounting Manager Costa Mesa Sanitary District Annual Financial Report For the Year Ended June 30, 2011 Table of Contents Introductory Section: Letter of Transmittal i - iv Board of Directors V Organizational Chart A CSMFO Certificate of Award for Outstanding Financial Reporting vii Financial Section: Independent Auditor's Report 1-2 Management's Discussion and Analysis 34-35 (Required Supplementary Information) 3-8 Basic Financial Statements: 9 Statement of Net Assets 10-11 Statements of Revenues, Expenses and Changes in Not Assets 12-13 Statements of Cash Flows 14-17 Notes to the Basic Financial Statements 19-31 Statistical Section: Statistical Section - Table of Contents 33 Changes in Net Assets by Component - Last Ten Fiscal Years 34-35 Operating Revenues by Source - Last Ten Fiscal Years 36-37 Operating Expenses by Activity - Last Ten Fiscal Years 38-39 Non-Operating Revenue (Expenses), net - Last Ten Fiscal Years 40-41 Sewer and Trash Revenue Rates - Last Ten Fiscal Years 42-43 Principal Sewer Customers - Current Fiscal Year and Nine Years Ago 45 Ratio of Outstanding Debt - Last Ten Fiscal Years 46-47 Debt Coverage - Last Ten Fiscal Years 48-49 Demographics and Economic Statistics - Last Ten Calendar Years 50 Full-Time and Part-Time District Employees - Last Seven Fiscal Years 51 Operating Indicators by Function - Last Four Fiscal Years 52 Capital Asset Statistics - Last Ten Fiscal Years 53 r .�r � �� � i y..i 4Y ,! Jfuld�rc. %k r" �. ,," ".; C,'irr� 7..,y 1''," t., air,: November 1, 2011 To the Honorable President and Members of the Board of Directors and Customers of the Costa Mesa Sanitary District: It is a pleasure to submit for your information the Comprehensive Annual Financial Report (CAFR) of the Costa Mesa Sanitary District (CMSD) for the year ended June 30, 2011. Management assumes fall responsibility for the completeness and reliability of the information contained in this report, based upon a comprehensive framework of internal control that it has established for this purpose. Because the cost of internal control should not exceed anticipated benefits, the objective is to provide reasonable, rather than absolute, assurance that the financial statements are free of any material misstatements. The accounting firm of White Nelson Diehl Evans LLP conducted the independent audit for this fiscal year. The goal of the independent audit was to provide reasonable, assurance that the financial statements of the Costa Mesa Sanitary District for the fiscal year ended June 30, 2011 are free of material misstatement. The independent audit involved examining on a test basis, evidence supporting the amounts and disclosures in the financial statements; assessing the accounting principles used and significant estimates made by management; and evaluating the overall financial statement presentation. The independent auditor concluded, based upon the audit, that there was a reasonable basis for rendering an unqualified opinion that the Costa Mesa Sanitary District's financial statements for the fiscal year ended June 30, 2011 arc fairly presented in conformity with generally accepted accounting principles (GAAP). The independent auditor's report is presented as the first component of the financial section of this report. The Costa Mesa Sanitary District was formed in 1944 pursuant to the Sanitary Act of 1923. Established as an Independent Enterprise Special District, the District is authorized to provide refuse and wastewater collection and to levy rates and fees to support those services. g op r(.�trimwdf, �'s her, I-th coul"Ifia ea,�,�h'rrallent (7y pr'xvi(iiTj s,)17,fTvajt, wid`s fC,,er (,U(1,,cdOn 6d ," The District is located in the City of Costa Mesa, in the County of Orange. The District provides trash and sewer services to the City of Costa Mesa, sections of Newport Beach and some unincorporated Orange County areas. The District serves approximately 110,000 residents. Sewage from the District's service area is transported to the Orange County Sanitation District's facilities where it is treated to federally mandated standards to protect the public health. The District has an agreement with CR&R for collection of all solid waste from single family dwellings and small multi - family residents utilizing curb side collection. CR&R transports all of the solid waste to its subsidiary owned recycling and transfer station located in Stanton, California. Governance. The affairs of the District are directed by a five member Board of Directors elected at large by the registered voters residing in the District, The Directors, who are elected, are residents and have the same concerns as their constituents. The Board members, who serve four-year staggered terms, are responsible for establishing policy and ordinances, adopting the annual budget, and hiring the District's General Manager. The General Manager is responsible for carrying out the policies and ordinances of the District Board and for overseeing the day-to-day operations of the District. The Board has established three standing committees that assist with policy-making decisions. These committees consist of Board members and appropriate management staff. The committees report to the full Board of Directors on their committee efforts and make recommendations of Board action as appropriate. Sewer System Committee monitors and reviews sewer collection, demand -side management, construction and system projects and related activities. Recycling Committee reviews and promotes source reduction, cominunity outreach efforts for recycling programs and tours and provides direction to staff to monitor advancements and technology in the solid waste industry. Investment Oversight Committee reviews the District's investments, financial performance and other financial policy issues, 1ZM Local Economy. The information presented in the financial statements is perhaps best understood when it is considered from the broader perspective of the specific environment within which the Costa Mesa Sanitary District operates, The Costa Mesa Sanitary District continues to benefit from its unique geographical location. The local economy is primarily based on retail commercial business and light manufacturing of electronics, pharmaceuticals, and plastics, CMSD's service area includes several major regional facilities: John Wayne Airport, Orange Coast College, Whittier Law School, Vanguard University, State of California Fairview Development Center, Orange County Fairgrounds, Sergerstrom Performing Ails Center, South Coast Repertory Theater, and South Coast Plaza shopping complex. The volume of sales generated by South Coast Plaza, on the strength of over 300 stores, secures its place as the highest volume regional shopping center in the nation. (Z"notpaing ourcm7l."nu-nity's heartha r the er,(,'iroYv7wrt 6y p-ravidiag soli dwas tf,, andser.var ,offaairn �,Prvices XA Local Economy (Continued). The economic condition of the City of Costa Mesa appears to be in a negative trend at this time due to turmoil in the real estate and financial markets. As an independent enterprise special district having the ability to adjust service rates as required, the District's operating revenues are somewhat insulated from the local economy. The current economy has not had a negative impact on our revenues as it has had on other government agencies whose major source of revenues are from sales, property and other taxes. The District has a secure revenue stream collected from user fees by the County of Orange through the property tax bills. Long-term Financial Planning. The District's Board of Directors is aware of the need to ensure the Districts financial stability. Through a coordinated strategic process, the Board has established a series of policies and plans to effectively meet the District's anticipated future needs. The cornerstone of these policies is the District's Strategic Plan for Fiscal Years 2010-15 that serves as a framework for planning and decision making over the next five years. The District utilizes this information to anticipate future expense obligations and to develop and estimate service rates to ensure these expense obligations are fully funded. The District maintains a Sewer Lateral Program to repair or replace damaged private laterals. The program reimburses ratepayers, on a 50/50 basis, up to $1,800 for lateral repairs and replacement. The goal of this program is to provide an incentive to District customers to maintain their private laterals. During the fiscal year 2011 the District contributed $195,840 for the replacement and repair of 146 damaged private laterals. The District completed its Asset Management Study and Model in May 2011. The Asset Management Model will be used to project the District's future capital improvement needs and to calculate the annual reserve contribution or transfer to the new Asset Management Fund. The purpose of the new Asset Management Fund is to accumulate reserves for capital improvements. The plan was started in fiscal year 2012 with a $5,575,000 transfer from the Liquid Waste Fund. Transfers back to the Liquid Waste Fund will be in accordance with the capital budget plan and provide funding for capital improvement projects. In August 2011 the Board of Directors approved a two-tier pension system program for newly hired employees. New employees will pay their share of pension costs and participate in the 2% at 60 defined benefit pension plan. Internal Control Structure. Management of the District is responsible for establishing and maintaining an adequate internal control structure. Internal accounting controls are designed to ensure that the assets of the District are protected from loss, theft or misuse, and that adequate accounting data are compiled to allow for the preparation of -financial statements in conformity with generally accepted accounting principles. The internal control structure is designed to provide reasonable, but not absolute, assurance that these objectives arc met. The concept of reasonable assurance recognizes that: (1) the cost of control should not exceed the benefits likely to be derived; and (2) the valuation of costs and benefits requires estimates and judgment by management. 'y cur m"Itillunvy's fieaO-h a,,adtfie errvirowrent 4pravid'."ng sofirf,,,,vayt, www. cmadcagov - iii - Cash Management. The Treasurer invests funds in accordance with the California Government Code and an investment policy adopted by the Board of Directors. During the fiscal year, funds were invested in U.S. Treasuries, U.S. Government Agency Securities and the State of California Local Agency Investment Fund. Monthly reports are submitted by the Treasurer to the Board of Directors. , Investment interest totaled $154,279 for fiscal year ended June 30, 2011, or almost 1.4 percent of total District revenues. In January 2011 the District was the recipient of the California Society of Municipal Finance Officers award for Outstanding Financial Reporting for the Fiscal Year ending June 30, 2010, This award was issued in recognition of meeting professional standards and criteria in reporting which reflect a high level of quality in the annual financial statements and in the underlying accounting systems from which reports were prepared. In 2011 the District received the Leadership in Energy and Environmental Design (LEER) Platinum Award from the United States Green Building Council for the construction of the District Yard from the highest level of sustainable local resources. In 2011 the District received the Perfect Record Award from the National Safety Council for operating 22,179 employee hours without occupational injury or illness involving days away from work from January 1, 2010 to December 31, 2010. The preparation and development of this report could not have been accomplished without the combined efforts of District staff. We appreciate the dedicated efforts and professionalism that our staff members bring to the District. Appreciation is also expressed to the Board of Directors for their continued support in the planning and implementation of the Costa Mesa Sanitary District's fiscal polkies; and finally to the District's auditing firm of White Nelson Diehl Evans LLP for their professional assistance. Respectfully submitted, Scott Carroll Teresa Gonzalez General Manager Accounting Manager Prw ect-iiii,,f ow- camn w-,i.itif's hea,,th an the e nvirontrient 6y a -i-id "Sau w, CVX'Cfi0tT, sarvi ,.-,gs. iv- N Ip 'Oti" ctfij,�Y 0117 coulln"'uni fiewlih i,rtirjfthro emi,,,irv, 1, e,, it s-ORM.nvaste r colKfction, es", Costa Mesa Sanitary District Board of Directors as of June 30, 2011 Elected/ Current Name Title A-mointed Term Robert Ooten President Elected 12/10 — 12/14 James Ferryman Vice President Elected 12/08 — 12/12 Michael Sheafer Secretary Elected 12/10 — 12/14 James Fitzpatrick Director Elected 12/10 — 12/14 Arthur Perry Director Elected 12/08, — 12/12 Treasurer U District Engineer Organizational Chart As of June 30,2011 General Manager Attorney —vii — 40, 2 10 sz, cr ti I!E