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Minutes - Board - 1958-05-01NINUTES OF THE REGULAR MEETING r BOARD OF DIRECTORS OF TIE COSTA T�ESA SfV ITARY DISTRICT HELD AT 695 W. 19TH STREET May 1, 1958 Roll Call Present: Directors Nelson, Norman, Meyers. Absent: Directors Porter, Hollister. Officials Present: Assistant City Manager Swartz, Engineer Southworth, Attorney Dungan, Street Foreman Heller, Finance Director Hartzler. The meeting was called to order at 7:30 p.m. by President NTeyers. Minutes Upon motion by Director Norman, seconded by Director Nelson, .and unanimously carried the minutes of the April 3 meeting were approved as written and mailed. Upon motion by Director Nelson, seconded by Director Norman, and unanimously carried the minutes of the April 17 meeting were approved as written and mailed. Awarding of Trash The President announced that this was the time and place for the & Garbage Contract awarding of the contract for garbage and trash collection. Directors Hollister and Porter entered the meeting. After a brief description by Assistant Manager Swartz of the qualifications, including Financial status, of the bidders, a report from District manager Unger was read to the board. It stated that after a more detailed investigation of the lowest bidders - the low bid on occupancy basis being .63¢ per unit . per month submitted by Santa Ana Commercial Co.; the low bid on flat rate basis being $7,783.118 submitted by' Ken Price; and the bid of Warren W. Jaycox on occupancy basis being .69¢ per unit per month - it was recommended after consideration of the ek- pected growth during the next few years in relation to the bids submitted that the bid of the Santa Ana Commercial Co. be accepted with an option to extend the contract for a period of two years. Assistant Manager,Swartz asked Santa AnaCommercial Company to elaborate on their bid concerning the number of years. Mr. Schleining, representative for Santa Ana Commercial Company, stated that his company would work under r either a three of five year basis At this point Director Nelson questioned the'-amount of control the district has regarding personnel, referring to a possible instance where the contractor might hire persons not the proper type. He was advised by the Attorney that the only control exists under the 1953 Refugee Act prohibiting aliens to work on public jobs, or where violations of law are involved, the local law enforcement agency. In answer to this discussion '17r. Schleining stated that his company used great care in 'selecting men for employment but that he would have no objection to the city screening the men. After further discussion it was moved by Director Hollister to accept the bid of the Santa Ana Commercial Company of .63¢ per unit per month for the collection of trash and garbage for !1 -2- Awarding of Bid a 3 -Year period with option on the part of the Sanitary 40 (Cont.) District to extend for 2 years provided that a 6 months' notice is given before termination of the 3 years. The motion was seconded by Director Porter and unanimously carried. Annex. #27 Finance Director Hartzler addressed the board stating that Notice of Payment he had received a notice from the County Treasurer of payment Due due for the installation of the sewer system in'Annexation 1#27 on Hamilton Street. He inquired whether the board would like to pay the entire amount off in one lump sum rather than over. the next 9 years. It was the decision of the board to pay the payment. Mr. Price addressed the board. He stated that perhaps this option would exclude competition at the end of the 3 -year period. He was advised that the board at that time would consider any offers that would be beneficial to the district. The Attorney was instructed to draw up the contract. Oral Communi- Mrs. Henry Louvier of 2413 Norse Ave. was present inquiring oa +dons about obtaining sewers on Norse Avenue. Engineer Southworth Degaast for referred to the minutes of the meeting of March 7, 1957, Sewers - Norse which stated that this was a private road and no sewers Avenue were planned for them and that they would have to be put- in at a later date by the owners themselves. -Also, at that. time it was suggested by the Attorney that Omar Wilson, Aight -of Way Agent, contact them for the purpose of making this a city street. It was established that the City of Costa Mesa has obtained a Right- of -Iday and Norse is now a public street. lrs. Louvier stated that there were 8 or 9'houses and that the property owners have signed papers with Pair. Wilson and were told that sewers would be put down the street. Mrs. Louvier asked if she would have to pay for sewers that come down Norse Ave. as well as Orange Ave. if she brought her line from Orange Ave. In answer to her question it was explained that the sewers would be installed under a street improvement program, by means of a-1911 Improvement Act, and the people would be assessed in proportion to benefit received, and she would be charged on a frontage assessment. Mrs. Louvier stated that when they signed the papers they were told the pro- ject would be started within 3 months. The suggestion was made that if the sewer were to be in- stallred as a private project, that a line large enough to serve the entire street be installed with an agreement with the Sanitary District to charge a connection fee,to anyone wishing to hook on. It was moved by Director Porter that the District Engineer be instructed to prepare an estimate of cost and report back at the next regular meeting on June 5. The motion was seconded by Director Nelson and unanimously carried. Annex. #27 Finance Director Hartzler addressed the board stating that Notice of Payment he had received a notice from the County Treasurer of payment Due due for the installation of the sewer system in'Annexation 1#27 on Hamilton Street. He inquired whether the board would like to pay the entire amount off in one lump sum rather than over. the next 9 years. It was the decision of the board to pay the payment. -3- House Count A communication was read from Nenneth Price requesting an addition of 20 units to the April 1 house count of 9078' units making a total of 9,398 as of Play 1; 1958. After a discussion between 14r. Price and the board, it was moved by Director Nelson to allow Mr. Price an increase, of 10 units to include a group of triplexes on Wilson Street, making a total of 9,408 units as of viay 1, 1958. The motion was seconded by Director Porter and unanimously carried. Correction in It was moved by Director Norman, seconded by Director Nelson, minutes of April and unanimously carried to correct the minutes of April 17 by 17. inserting at the end of the paragraph labeled "Oral Communications" -- "because the man refused to identify himself ". Director Hollister left the meeting. Upon motion of Director Nelson, seconded by Director Porter, Warrant Resolution '28 for payment of 4$11,561.58 from the Running Expense Fund was ordered paid by the following roll call vote': AYES: Directors Nelson, Dorman, Porter, ileyers. NOBS: Directors -None ABSENT:. Director Hollister. Financial Report 'Upon motion of Director Norman, seconded by Director Nelson, and unanimously carried the Financial Report for April was ordered accepted and filed. Written Communi- A written communication from the Garden Grove Sanitary District cations was read to the board, inviting attendance in the California Sanitary District Association's Annual Convention to be held in Santa Barbara. It was moved by Director nelson, seconded by Director Porter, and unanimously carried not to join the California Sanitary District. Annex. f� Lt�t, h5 The attorney reported that Annexations #44 and #45, Technicraft r Technicraft & and Killian, were approved by the Board of Supervisors and Gillian were now in the district. Adjournment After a five minute recess, called at 9 :20 p.m., it was moved by Director Nelson, seconded by Director Norman and unanimously carried to adjourn at 9:25 p.m. President ATTEST: R Secretary