Contract - Environmental Engineering & Contracting - 2011-11-30Attachment B
SECOND ADDENDUM TO AGREEMENT
BETWEEN COSTA MESA SANITARY DISTRICT AND ENVIRONMENTAL
ENGINEERING AND CONTRACTING INC FOR CONSULTANT SERVICES
Fats, Oils and Grease (FOG) Control Program
SECOND ADDENDUM to Agreement between the Costa Mesa Sanitary District and
Environmental Engineering and Contracting, Inc. for managing a FOG Control Program ( "ADDENDUM 2 ")
is made and entered into this J0.ti, day of ry , 2011, by and between the Costa Mesa
Sanitary District, hereinafter referred to as DISTRICT, and Environmental Engineering and Contracting,
Inc., hereinafter referred to as CONSULTANT.
WITNESSETH:
WHEREAS, on June 21, 2010, the DISTRICT and CONSULTANT entered into an AGREEMENT
( "AGREEMENT ") for developing and managing a Fats, Oil and Grease (FOG) Program; and
WHEREAS, on June 23, 2011, the First Addendum to the AGREEMENT was approved whereby
said AGREEMENT was extended for an additional one -year term; and
WHEREAS, the DISTRICT, CONSULTANT and South Coast Plaza, hereinafter referred to as PLAZA,
have been studying methods to reduce hydrogen sulfide gases generated from grease interceptors at
the PLAZA; and
WHEREAS, the DISTRICT, CONSULTANT and PLAZA desires to expand the study to include all the
restaurants in the PLAZA; and
WHEREAS, the CONSULTANT has submitted a proposal to expand the study for reducing
hydrogen sulfide gas at the PLAZA, which is attached hereto as Exhibit "A "; and
WHEREAS, the DISTRICT finds it in the public's best interest to accept CONSULTANT'S proposal
and amend the ORIGINAL AGREEMENT to increase CONSULTANT's compensation for services rendered.
NOW, THEREFORE, the parties hereto agree as follows:
1. Section 5, subsection a in the ORIGINAL AGREEMENT shall be amended by increasing
the payment due thereunder to compensate for the work being performed at the PLAZA and identified
in CONSULTANT's proposal (Exhibit "A ").
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2. The DISTRICT agrees to pay CONSULTANT the sum of $7,670.00 to conduct a study of
grease interceptor hydrogen sulfide issues at the PLAZA.
3. The term of this Second Addendum shall run concurrently with the First Addendum and
the AGREEMENT.
4. Except as specifically amended by the terms of this Second Addendum, all provisions of
the First Addendum and the AGREEMENT shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this Second Addendum to be executed
this day and year first above written.
COSTA MESA SANITARY DISTRICT
CLE
EEC, INC
Bob Ooten, President John er, President
L� ii,
R ike Sc_heafer, S ret ry`
ATTEST:
rte'
Disttt Clerk
APPROVED. TO,FORM:
District Counsel
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November 28, 2011
ENVIRONMENTAL
ENGINEERING & CONTRACTING, INC.
501 Parkcenter Drive, Santa Ana, CA 92705
Phone (714) 667 -2300 Fax (714) 667 -2310
Mr. Scott Carroll
General Manager
Costa Mesa Sanitary District
628 W. 19th Street
Costa Mesa, CA 92627
Subject: Proposal for the Study of Grease Interceptor H2S Issues at South Coast Plaza
(R2)
Dear Mr. Carroll,
Pursuant to your request, Environmental Engineering & Contracting, Inc. (EEC) is pleased to
present this proposal to conduct a study of grease interceptor (GI) hydrogen sulfide (H2S) issues
at the South Coast Plaza Shopping Center (Plaza) in Costa Mesa. In coordination with Plaza
Management Staff, cursory monitoring of H2S levels in several Plaza grease interceptors has
been conducted by CMSD over the past year to evaluate the effectiveness of select chemical
additives for mitigation of H2S issues. EEC understands that the District is interested in
developing a more thorough characterization of the grease interceptor H2S issues and chemical
additive performance prior to making final recommendations to Plaza Management Staff.
Therefore, EEC is prepared to conduct a study of Grease Interceptor H2S to provide the District
with detailed characterization data to support further H2S mitigation recommendations to Plaza
Management. The study will consist of the following:
1) EEC will coordinate with Plaza Management staff to obtain recent grease interceptor
pumping records and schedules for the grease interceptors serving the following locations:
a. Capital Grille /Seasons 52
b. Z -Tejas
c. Boudin
d. Claim Jumper
e. Comer Bakery
f. Rain Forest Cafe
g. Marche Modern
2) In coordination with Plaza Management, EEC will conduct routine grease
interceptor /effluent sampling activities at selected interceptor locations. All sampling data
collected will be recorded in a tabular format (Excel spreadsheet). Sampling activities will
consist of the following for each selected grease interceptor:
a. H2S Gas measurement
i. Using a field 4 -gas meter to detect H2S level prior to fully opening the
grease interceptor
EEC, South Coast Plaza GI Study Proposal (R2) November 28, 2011
b. Core sampling of interceptor contents to assess the maintenance condition of the
interceptor
i. Using FOG Compliance Dip -Stick
c. Dissolved sulfide measurement of grease interceptor effluent
i. Using field colorimetric analysis
d. Effluent temperature and pH measurement
i. Using common field instrumentation
e. Ambient temperature measurement
Sampling of each interceptor will be conducted at a frequency of approximately
two weeks for a three month study period, equating to 10 sampling events.
activities will be planned at varying times and varying days of the week to ensure
conducted during representative interceptor flow conditions. Sampling will
scheduled as follows:
Sampling Event #1 — Monday#1 AM
Sampling Event #2 — Monday#1 PM
Sampling Event #3 — Wednesday#1 AM
Sampling Event #4 — Wednesday#1 PM
Sampling Event #5 — Friday #1 AM
Sampling Event #6 — Friday #1 PM
Sampling Event #7 — Monday #2 AM
Sampling Event #8 — Monday#2 PM
Sampling Event #9 — Wednesday #2 AM
Sampling Event #10 — Friday #2 PM
twice every
Sampling
sampling is
be roughly
Samplings events may be adjusted based on grease interceptor pumping activities to ensure a
minimum of 10 representative samples collected for each interceptor.
3) EEC will prepare a bi- weekly report to CMSD and Plaza Management staff, providing
updates of sampling status and preliminary findings;
4) EEC will meet with chemical additive suppliers /vendors as- needed to discuss
performance /compliance criteria and obtain additive dosing and utilization cost
estimates /data.
5) EEC will compile the collected data and prepare a report summarizing the findings of the
study, including recommendations for appropriate measures to mitigate and prevent the
ongoing grease interceptor H2S issues at Plaza. If requested, EEC will present the study
findings to CMSD and Plaza Management.
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EEC, South Coast Plaza GI Study Proposal (R2) November 28 2011
Study Assumptions
1) All of the Plaza interceptors listed above will be included in the study with a minimum of 10
sampling events conducted for each (a total of 72 sampling occurrences);
2) Coordination during the study will be primarily through Plaza Management with minimal
interaction with the FSEs associated with each interceptor;
3) Up to 2 additive vendor /supplier meetings will be required during this study.
Cost Estimate
Task Qty Rate Total
Plaza Coordination 6 $95/hr $570.00
Grease Interceptor Sampling 72 $55 /ea $3,960.00
Status Reports to CMSD/ Plaza Mgmt 6 $95 /hr $570.00
Meeting with Additive Vendors 6 $95/hr $570.00
Data Management, Analysis, Report, 16 $125/hr $2,000.00
and Presentation
Total $7,670.00
The aforementioned activities will be completed on a time - and - expense, not -to- exceed basis with
an estimated cost of $7,670.00. These services will be provided pursuant to our most current Fee
Schedule (2011 attached) and payment terms are net 30 days. If there is an authorized change in
scope, the additional services will be billed according to the Fee Schedule.
Thank you for the opportunity to provide these wastewater sampling services to the District.
EEC is available to start immediately upon CMSD's approval (signed acceptance, purchase order
or contract).
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EEC,South Coast Plaza GI Study Proposal October 28,2011
ACCEPTANCE
If the proposed scope of work, costs of services, and payment terms stated herein meet with your
approval, please acknowledge acceptance of same and initiate authorization to proceed by
signing and faxing a copy of this document to 714-667-2310 or scanning and e-mailing a signed
copy to jkolIcAeecworld.com.
t , .
PrintNafnc Robec .'Oole Print Title F?- �jtits
Signature ` l-4Al4,`.�1 Date II-So - II
EEC is looking..forward to assisting BWSC with the success of your FOG control program.
Thank you for this oppohunify.. Please call us if you have any questions.
Sincerely,
Environmental Engineering & Contracting, Inc.
tst._
Jim Kolk
Project Manager
Attachment: Environmental Engineering & Contracting, Inc. 2011 Fee Schedule
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L" fj ENVIRONMENTAL
ENGINEERING& CONTRACTING, INC.
�`- 501 Parkcenter Drive,Santa Ana,CA 92705
Phone(714)887.2300 Fax(714)687-2310
2011 Fee Schedule
PERSONNEL CHARGES Travel
The charge for all time required for the performance of Vehicles used on project assignments will be
the Scope of Work, including office, field and travel charged at $50 per day. Mileage is billed at the
time, will be billed at the hourly rate according to the current rate established by the Internal Revenue
labor classifications set forth below: Service plus mark up. Per Diem is billed at a unit
cost of$50 per day. Airfare, lodging, rental cars and
associated expenses are billed at cost plus mark up.
Labor Classification Hourly Rate
Staff Engineer/Geologist/Scientist $95
Sr Staff Engineer/Geologist/Scientist $105 Field Equipment
Project Engineer/Geologist/Scientist- I $125 Field Equipment is billed at standard unit costs. Rate
Project Engineer/Geologist/Scientist- II $135 schedules are available upon request.
Sr Project Engineer/Geologist/Scientist-I $160
Sr Project Engineer/Geologist/Scientist-II $180
Principal Geologist $205 Subcontractors and Reimbursables
Principal $205 The costs of subcontractors, materials, equipment
Project Assistant $75 rental and costs incurred will be charged at cost plus
Technician $85 15%.
Drafter $95
Sr Technician $95
Compliance Inspector $95 Other Project Charges
GIS Analyst $95 The cost of additional report reproduction and
GIS, IT Supervisor $125 special project accounting will be billed as
Construction Technician $65 appropriate. Plotting plans are charged by size,
Construction Field Supervisor $85 black and white or color, and by the number of
Construction Manager $90 copies supplied.
Sr Construction Manager $115
Shipping and Postage
Emergency response and client requested work during Shipping charges include couriers and the postage
non-standard business hours will be charged at a rate necessary will be charged at cost plus markup.
of 1.25 times the standard hourly rate.
Interest Charges
When EEC Staff appear as expert witnesses at court Interest on late payments will be charged at the rate
trials, mediation, arbitration hearings and depositions, of 1.5%per month.
their time will be charged at 2.0 times the standard rate.
All time spent preparing for such trials, hearings, and
depositions,will be charged at the standard hourly rate. Payment Terms
Net 30 days apply to all work performed and
invoiced unless superseded by a specific executed
contract.
This Fee Schedule is adjusted each subsequent year to reflect the economic changes for the new year. The new schedule will apply to existing
and new assignments.
Sod • Gmno•sx • Ak • Wastewater • Smrmwee • GIS • Engineering • Remedial= • Caa ,