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Agenda Packets - Board - 1999-07-12a COSTA MESA SANITARY DISTRICT AGENDA Regular Meeting July 12, 1999 RECOMMENDED ACTION I. CALL TO ORDER - 9:30 a.m. - Conference Room 3A II. PLEDGE OF ALLEGIANCE III. INVOCATION IV. ROLL CALL V. ANNUAL CPI INCREASE PER AGREEMENT \,Costa Mesa Disposal Approve �\2. Transfer CR Approve VI. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board, staff, or the public request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Minute Approval 1` Recycling Committee Meeting - June 8, 1999 Approve 2. Regular Meeting - June 10, 1999 Approve Reports Manager's Reports 3. Occupancy Report and payment to Costa Mesa Disposal Approve for trash collection services for July 1999 4. Refunds Approve n ` I I � s 3 1^ --2 (�) i ? <� �, �, - 1 ro • 4 COSTA MESA SANITARY DISTRICT July 12, 1999 f� AGENDA Page 2 RECOMMENDED ACTION Recycling Reports �( Waste Diversion Report - June 1999 (t�} Contract Payment to CR Transfer for recycling services and disposal for June 1999 Safety /Loss Control Committee Meeting - June 9, 1999 Engineer's Reports 7. Project Status Report �surer's Reports `8. Financial Report as of June 30, 1999 9� Report of Monies on Deposit as of June 30, 1999 1 Warrant Register for July 1999 in the amount of $477, 64.80 f Receive and File Approve Approve Minutes Receive and File Receive and File Receive and File Approve Payment --------------------------- - - - - -- -END OF CONSENT CALENDAR--------------------------------------- - - - - -- VII. WRITTEN COMMUNICATIONS VIII, PUBLIC COMMENTS MANAGER'S REPORTS Ay Recycling Committee Pilot Program Final Report Accept Report Telephone Book Recycling Program Accept Report Household Hazardous Waste Program Door -to -Door Program Update Accept Report New Agreement to Expand Services Approve Large Item Collection Program Accept Report '' COSTA MESA SANITARY DISTRICT July 12, 1999 '(AGENDA Page 3 RECOMMENDED \� ACTION B� Source Reduction and Recycling Element AB939 i Update on Activities Anti - Scavenging and Screening of Trash Containers Enforcement Reports Police Report ( District Ordinance Enforcement Officer Report CR Transfer - Update on Equipment Installation Costa Mesa Disposal Level of Service OZ� Staff Classification and Compensation Review �� ,P� Board of Directors Travel and Reimbursement Policy \ ENGINEER'S REPORTS A:1--, Project 160 - Fairview Park Sewer Budget Adjustment Dedication Ceremony Acceptance of Easement � ro P I- �. Independent Review of Capital Improvement Project Report XI. TREASURER'S REPORTS �4. Orange County Bankruptcy �. Revised Budget Format with Reserve Balances Identified by .Fund Resolution No. 99 -620 - 1999 -2000 Investment Policy Investment Audit Report for year ended December 31, 1998 -- V Financial Statements for year ended June 30, 1997 and 1998 Accept Report Accept Report Accept Report Accept Report Accept Report Approve Draft Approve Accept Report Approve Accept Report Accept Report Approve Format Adopt Resolution Accept Report Accept Report Investment Oversight Committee Meeting - July 12, 1999 -- s Accept Report f XII. ATTORNEY'S REPORTS 9 A. Tax Sale of Property - 334 E. 1 W' Stree )O�N' Consent to Sale �1 ,% -COSTA MESA SANITARY DISTRICT July 12, 1999 ,� AGENDA Page 4 RECOMMENDED ACTION XIII. LOCAL MEETINGS Board Education Program 1. Special District Institute Seminar - Board Member Leadership III "Emphasis in Administration" - October 20 -22, 1999 - Lake Tahoe �. CSDA a) 30`h Annual Conference, San Diego - Septemb4r 22 -24, 1999 b) Election 1999 - Board of Directors �. SDRMA Annual Meeting, Sacramento - October 20, 1999 Independent Special Districts of Orange County �. Local Agency Formation Commission (LAFCO) Costa Mesa Chamber of Commerce Legislation Committee 10 E. Orange County Sanitation District Regular Meeting of June 23, 199 Legislators' Day - June 25, 1999 . 1999 Strategic Plan Program EIR anta Ana River Flood Protection Agency 1. Full Agency Meeting - June 24, 1999 X OLD BUSINESS 1 ^ ` . NEW BUSINESS 1. ORAL COMMUNICATIONS XVII. ADJOURNMENT • U Consider Attendance Consider Attendance Consider Nomination Consider Attendance Accept Report Accept Report Accept Report Accept Report Accept Report Support Accept Report MP99 -056 j� 4`�y7N MFS9 CITY OF COSTA MESA DEPARTMENT OF FINANCE INTEROFFICE MEMORANDUM DIRECTOR OF FINANCE RC R. PUCTT TO: SANITARY DISTRICT BOARD OF DIRECTORS FROM: MARC R. PUCKETT, DISTRICT TREASURER DATE: JUNE 28,1999 SUBJECT: CPI ADJUSTMENT - COSTA MESA DISPOSAL FOR BOARD MEETING OF JULY 12, 1999 Per the District's contract with Costa Mesa Disposal, the basic rate paid to Costa Mesa Disposal is adjusted annually by an amount equal to the percentage change in the Consumer Price Index (CPI) for the 12- month period ending in May of each year. The new rate becomes effective July Is' each year. The attached • compensation calculation reflects the basic rate increase which is scheduled to take effect July 1, 1999, based on the contractual formula for determining annual rate increases with Costa Mesa Disposal. Staff has calculated the 12 -month CPI as of May, 1999 to be 2.4 %. This will increase the District's monthly rate per occupancy payable to Costa Mesa Disposal as follows: 1.998 -99 Trash rate per occupancy 1999 -00 Rate adjustment based on May 1999 CPI 1999 -00 Trash rate per occupancy Effective July 1, 1999 MAR6 R. PUCKETT District Treasurer •, Attachment $ 7.5685 0.1816 $ 7.7501 an explanation on.how to compute a percentage change between any two periods request FAX -ON- DEMAND Code 9255. To request information on using the C111 as an escalator on rental agreement and other contracts request FAX -(-)N- DEMAND Code 9256 DE NDt• CODE 92301 LUS ANGELES - RIVERSIDE- URANGE CU. LA U6/16/99 Consumer Price Index, All Items, 1982- 84 =1UU tot All Urban Consumers (CPI -U) SEMIANNUAL 15T 2ND ANNUAL YEAH JAN FEB MAHCH APRIL MAY JUNE JULY AUG SEPI (Jul NUV DEC HALF HALF AVERAGE 1979 67.6 68.3 69.0 7U.3 71.4 72.1 72.7 73.6 14.7 75.1 75.9 77.2 72.3 19BU 78.7 8U.4 81.7 82.B 84.3 84.7 84.2 83.7 84.5 85.5 86.5 87.6 83.7 1981 87.8 88.5 89.1 69.9 9U.5 9U.7 92.1 93.0 94.5 95.2 95.3 95.5 91.9 1982 96.7 96.6 96.9 97.0 97.2 98.2 91.9 91.9 91.5 98.0 97.6 96.6 97.3 1983 96.7 97.1 97.2 98. U 98.8 99.4 99.7 99.9 1 UU. 3 1 UU. 5 1 UU. 4 1 UU.8 99.1 1984 1 01.2 1 U1.6 1U1.8 1 U2.5 1 U3.4 1 03.4 1 U3.5 1 U4.5 1 U5.13 1 U5.5 1 U5.5 1 U5.3 1 U2.3 1U4.9 1 U3.6 1985 1U5.9 1 U6.3 1U6.5 1 U6.9 1 1)8. U 1 U8.1 1 U8.8 109.6 1 U9.6 11U.4 11 U. U 110.4 1 U 7. U 109.8 108.4 1986 11U.6 11U.5 111.1 110.6 111.5 112.1 112.0 112.0 113.3 113.8 113.0 112.7 111.1 112.8 111.9 1987 113.4 114.7 115.5 116.1) 116.8 116.5 116.5 117.3 11B.0 118.6 118.2 118.5 115.5 117.9 116.7 1988 118.9 119.7 12U.6 121.1 122.0 122.0 122.1 122.6 123.4 124.0 124.1 124.2 12U.7 123.4 122.1 1989 124.6 125.5 126.2 127.2 128.3 128.7 129.0 128.9 13U.1 130.0 13U. U 130.6 126.8 129.8 128.3 1990 132.1 133.6 134.5 134.2 134.6 135.0 135.6 136.3 137.7 138.7 138.9 139.2 134.0 137.7 135.9 1991 140.0 139.9 139.7 140.7 140.8 14U.8 141.5 141.7 142.6 142.9 143.5 143.1 140.3 142.6 141.4 1992 144.3 144.9 145.5 145.8 146.0 146.2 146.7 146.9 147.4 148.4 148.2 148.2 145.5 147.6 146.5 1993 149.2 150.0 149.8 149.9 150.1 149.7 149.8 149.9 15U.2 15U.9 151.6 151.9 149.8 150.7 150.3 1994 152.2 152.2 152.5 152.0 151.4 151.3 151.7 152. 1.) 152.7 153.4 152.9 153.4 151.9 152.7 152.3 1995 154.3 154.5 154.6 154.7 155.1 154.8 154.5 154.4 154.6 155.2 154.4 154.6 154.7 154.6 154.6 1996 155.7 156.2 157.3 157.7 157.5 156.7 157.6 157.3 158.2 158.8 158.4 158.3 156.9 158.1 157.5 1997 159.1 159.2 159.8 159.9 159.5 159.4 159.5 159.7 160.5 161.1 160.7 161.2 159.5 160.5 160.0 1998 161.0 161.1 161.4 161.8 162.3 162.2 162.1 162.6 162.6 163.2 163.4 163.5 161.6 162.9 162.3 1999 164.2 164.6 165.0 166.6 166.2 Table of over the -year % increases. An entry for Feb. 1982 indicates the percentage increase from Feb. 1981 to Feb. 1982 [in this example 9.21. 198U 16.4 17.7 18.4 17.8 18.1 17.5 15.8 13.7 13.1 13.8 14.0 13.5 15.8 1981 11.6 1U.1 9.1 8.6 7.4 7.1 9.4 11.1 11.8 11.3 1U.2 9.0 9.8 1982 1U.1 9.2 8.8 7.9 7.4 8.3 6.3 5.3 3.2 2.9 2.4 1.2 5.9 1983 U.0 1).5 0.3 1.0 1.6 1.2 1.8 2.0 2.9 2.6 2.9 4.3 1.8 1984 4.7 4.6 4.7 4.6 4.7 4.0 3.8 4.6 4.7 5.0 5.1 4.5 4.5 1985 4.6 4.6 4.6 4.3 4.4 4.5 5.1 4.9 4.4 4.6 4.3 4.8 4.6 4.7 4.6 1986 4.4 4.0 4.3 3.5 3.2 3.7 2.9 2.2 3.4 3.1 2.7 2.1 3.8 2.7 3.2 1981 2.5 3.B 4.1) 4.9 4.8 3.9 4.0 4.1 4.1 4.2 4.6 5.1 4.1) 4.5 4.3 1986 4.9 4.4 4.4 4.4 4.5 4.7 4.8 4.5 4.6 4.6 5.1) 4.8 4.5 4.7 4.6 1989 4.8 4.8 4.6 5.0 5.2 5.5 5.7 5.1 5.4 4.8 4.8 5.2 5.1 5.2 5.1 1990 6.1) 6.5 6.6 5.5 4.9 4.9 5.1 5.7 5.8 6.7 6.8 6.6 5.7 6.1 5.9 1991 6.0 4.7 3.9 4.8 4.6 4.3 4.4 4.0 3.6 3.0 3.3 2.8 4.7 3.6 4.0 1992 3.1 3.6 4.2 3.6 3.7 3.0 3.7 3.7 3.4 3.8 3.3 3.6 3.7 3.5 3.6 1993 3.4 3.5 3.0 2.8 2.8 2.4 2.1 2.0 1.9 1.7 2.3 2.5 3.0 2.1 2.6 1994 2.0 1.5 1.8 1.4 0.9 1.1 1.3 1.4 1.7 1.7 0.9 1.0 1.4 1.3 1.3 1995 1.4 1.5 1.4 1.8 2.4 2.3 1.8 1.6 1.2 1.2 1.0 0.8 1.8 1.2 1.5 1996 0.9 1.1 1.7 1.9 1.5 1.2 2.0 1.9 2.3 2.3 2.6 2.4 1.4 23 1.9 1997 2.2 1.9 1.6 1.4 1.3 1.7 1.2 1.5 1.5 1.4 1.5 1.8 1.7 1.5 1.6 1998 1.2 1.2 1.0 1.2 1.8 1.8 1.6 1.8 1.3 1.3 1.7 1.4 1.3 1.5 1.4 1999 2.0 2.2 2.2 3.0 2.4 COSTA MESA DISPOSAL rate Calculation • Trashrate CONSUMER PRICE INDEX(LOS ANGELES /RIVERSIDE, ORANGE AREA) INCREASE Index as of May, 1998 162.3 Index as of May, 1999 166.2 Occupancy as of May, 1999 21,239 (occupancy total per Lois) Percentage increase (166.2 - 162.3)/ 162.3 = 2.4% Basic Rate Calculation : Last Year's Basic Rate (Sec. IV)= 7.5685 per occupancy New Basic Rate= (7.5685 X 2.4 %) 0.1816 + 7.5685 Effective July 1, 1999, the rate shall be: 7.7501 7.7501 X 21,239 X 12= 1,975,252.49 Large Item Pickup Landfill Charges + 7,000.00 • $ 1,982,252.49 Budget Amount $ 1,982,252.00 40 RANSFER 0 • Recycled Paper Mr. Rob Hamers Manager/District Engineer Costa Mesa Sanitary District 234 E. 17a' St. Suite 205 Costa Mesa, CA 92627 Re: Costa Mesa MRF Contract - Annual Rate Adjustment Effective July 1, 1999 Dear Mr. Harriers: ig COSTA MESA SANITARY MSTRV As a condition of the contract between the Costa Mesa Sanitary District and CR Transfer, the rate shall be adjusted annually to reflect the change in the Consumer Price Index (CPI) for All Urban Consumers for the Los Angeles - Anaheni► - Riverside area and the associated inwease and-decrease to the landfill gate fees. In reviewing the data from the Bureau of Labor Statistics for the period ending May 1999 the CPI increased by 2.403 %. As you know, the County of Orange landfill tipping fee .will remain at $22.00 per ton. The waste diversion percentage for 1999 -.2000 increases to 50.0% and the contract base rate is adjusted with an increase of $6.92 /ton. Therefore, I have prepared the following adjustment to the rate per ton for your review and board approval. Current Base Rate: $27.31 2.403% CRI Increase (7/1/99): $ .66 Waste Diversion Increase to 50% $ 6.92 New Base Rate: $34.89 Landfill Fee (50.0% of $22.00): $11.00 New Total Fee (7/1/99): $45.89 As you can see, the Distri ct will pay $45.89 per ton for processing, transfer and disposal, and receive a diversion rate of 50.0%. The net result is an increase of $4.83 per ton from the rate paid in fiscal year July 1, 1999 - June 30, 2000. If you have any questions, please give me a call at (714) 826 - 9049.. We appreciate your continued support and the opportunity to be of service to the Costa Mesa Sanitary District. Z S' erely, erry S Imeider Vice P sident/General Manager cc: David Ronnenberg, CR Transfer Lois Thompson, Costa Mesa. Sanitary District 11232 KNOTT AVE. P.O. BOX 125 STANTON, CA 90680 (714) 826 -9049 • June 24, 1999 0 • Recycled Paper Mr. Rob Hamers Manager/District Engineer Costa Mesa Sanitary District 234 E. 17a' St. Suite 205 Costa Mesa, CA 92627 Re: Costa Mesa MRF Contract - Annual Rate Adjustment Effective July 1, 1999 Dear Mr. Harriers: ig COSTA MESA SANITARY MSTRV As a condition of the contract between the Costa Mesa Sanitary District and CR Transfer, the rate shall be adjusted annually to reflect the change in the Consumer Price Index (CPI) for All Urban Consumers for the Los Angeles - Anaheni► - Riverside area and the associated inwease and-decrease to the landfill gate fees. In reviewing the data from the Bureau of Labor Statistics for the period ending May 1999 the CPI increased by 2.403 %. As you know, the County of Orange landfill tipping fee .will remain at $22.00 per ton. The waste diversion percentage for 1999 -.2000 increases to 50.0% and the contract base rate is adjusted with an increase of $6.92 /ton. Therefore, I have prepared the following adjustment to the rate per ton for your review and board approval. Current Base Rate: $27.31 2.403% CRI Increase (7/1/99): $ .66 Waste Diversion Increase to 50% $ 6.92 New Base Rate: $34.89 Landfill Fee (50.0% of $22.00): $11.00 New Total Fee (7/1/99): $45.89 As you can see, the Distri ct will pay $45.89 per ton for processing, transfer and disposal, and receive a diversion rate of 50.0%. The net result is an increase of $4.83 per ton from the rate paid in fiscal year July 1, 1999 - June 30, 2000. If you have any questions, please give me a call at (714) 826 - 9049.. We appreciate your continued support and the opportunity to be of service to the Costa Mesa Sanitary District. Z S' erely, erry S Imeider Vice P sident/General Manager cc: David Ronnenberg, CR Transfer Lois Thompson, Costa Mesa. Sanitary District • COSTA MESA SANITARY DISTRICT Minutes of the Board of Directors Special Meeting Held June 8, 1999 The Board of Directors of the Costa Mesa Sanitary District attended a meeting of the Costa Mesa Sanitary District Recycling Committee at 9:00 a.m. in conference room 3A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: Dan Worthington, Greg Woodside Staff Present: Rob Harriers, Lois Thompson, Joan Revak, Dawn Schmeisser, Ron Hayes UCI Interns: Tai -Ling Tsai, Pei -San Tsai Pilot Program Update • Director Worthington opened the meeting, requesting an update on the trash collection pilot program. Ms. Thompson reported the containers were picked up the first week of June. Participants were sent a letter announcing the end of the program and provided with information regarding the cost of renting the containers. To date, twenty -five participants have contacted Costa Mesa Disposal to rent the containers, representing approximately 13% of the total pilot program participants Ms. Thompson informed the Committee of a letter received from a property owner expressing her pleasure with the efforts to improve trash collection. As an owner of ten rentals on Anaheim Street, she believes the visual impact has been fantastic. However, the owner feels the rental fee of such containers would be excessive. Ms. Thompson reported other comments received related to the awkwardness of handling the lid on the containers and suggested split lids might be helpful. Director Worthington commented split -lid containers are being used in the Bay area. A final survey will be mailed to program participants on June 11, allowing the participants to return to their old containers for one full week. A summary report will be presented at the July 1999 Board meeting. C] COSTA MESA SANITARY DISTRICT 2 Minutes of the Board of Directors Special Meeting June 8, 1999 Telephone Book Recycling Program Ms. Thompson advised the PacBell Yellow Page distribution began May 25 and will run through June 28, 1999. Through PacBell, staff obtained a list of Costa Mesa businesses where large quantities of yellow pages are distributed. The list was provided to Costa Mesa Disposal and narrowed down to the locations they would be able to accommodate. Ms Thompson provided the following list of apartment complexes and motels where management has agreed to accept a bin for collection of the old telephone directories: NOME ADDRESS BIN DELIVERED MESA VERDE VILLAS APARTMENTS 1555 MESA VERDE DRIVE EAST VISTA DEL LAGO 2775 MESA VERDE DRIVE EAST SOUTH POINT APARTMENTS 655 BAKER HARBOR GREENS 2700 PETERSON PL HOLIDAY INN -COSTA MESA 3131 BRISTOL 6/1/99 RAMADA LIMITED -COSTA MESA 1680 SUPERIOR AV THE CAPE APARTMENTS 1000 SOUTH COAST DR NEWPORT VILLAGE APARTMENTS 635 BAKER BETHEL TOWERS 666 W 19TH 5/26/99 MILL CREEK APARTMENTS 555 PAULARINO AV PINECREEK APARTMENTS 2300 FAIRVIEW RD COSTA MESA MOTOR INN 2277 HARBOR BL RESIDENCE INN 881 W BAKER 6/2/99 Recap of Recycling Programs Ms. Thompson provided a list of Costa Mesa Sanitary District Special Programs as of June 1999: • • Large Item Collection - Allows residents to dispose of sofas, appliances or other bulky items. A District -wide program is held during the summer months and residents can also request a large item pickup on a call -in basis one time during the year. A list of local organizations that accept donations of large items is • available. COSTA MESA SANITARY DISTRICT Minutes of the Board of Directors Special Meeting June 8, 1999 3 Telephone Book Recycling - The District established the first telephone book recycling program in Orange County in 1989 that has now become a very popular recycling contest among schools. The contest provides monetary rewards which are used to support worthwhile purchases such as computer software, art supplies, and field trips. A small phone book recycling program occurs in June when the PacBell yellow pages are distributed. Collection bins are placed at several locations in the city and pick up services are available for 100 or more books. Christmas Tree Recycling - Christmas trees are collected from residents at curbside and are recycled into mulch that is used both locally and in other parts of California. Greeting Card Recycling - For the past two years, residents have been able to recycle all types of greeting cards by dropping them off at City Hall. The collection bin is available for the first two weeks of the year. The cards are shipped to St. Jude's Ranch for Children by the District where they are used to make new greeting cards and gift boxes. Home- Generated Sharps Recycling - Residents can take advantage of the first sharps recycling program established in Orange County. Residents who use syringes /needles can receive a free sharps container for proper disposal. After filling, the containers are collected by local pharmacies for recycling. Residents receive a new sharps container when they drop off a filled one. This program received the 1998 Govemor's Environmental and Economic Leadership Special Recognition Award. Tire Recycling - The District hosted its 2 "d Annual Tire Collection in 1998. Tires collected from residents are recycled into new crumb rubber products. Household Hazardous Waste (HHW) - The District sponsors an HHW residential collection program where residents can have recyclable HHW picked up directly at their home. It is anticipated that this program will be expanded to include all types of HHW in the coming year. Beverage Container Recycling - The District received a Grant from the California Department of Conservation to provide beverage recycling containers in City facilities. Public Education - The District keeps a full library of recycling and educational materials on hand, including manuals on composting, brochures on source reduction and special recycling projects for school grades K -8. A staffed recycling information booth is available for special events in the community. 0 The meeting was``adjourned at 9:50 a.m. COSTA MESA SANITARY DISTRICT 4 t Minutes of the Board of Directors Special Meeting June 8, 1999 No action was taken by the Board of Directors of the Costa Mesa Sanitary District. Secretary President C� • a • • COSTA MESA SANITARY DISTRICT Minutes of Board of Directors Regular Meeting held June 10, 1999 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on June 10, 1999, at 6:00 p.m., in conference room 1 -A of the Civic Center, 77 Fair Drive, Costa Mesa. President Perry called the meeting to order at 6:00 p.m. Vice President Schafer led the Pledge of Allegiance. Director Woodside gave the invocation. ROLL CALL: Directors Present: Art Perry, Arlene Schafer, Greg Woodside, James Ferryman, Dan Worthington Staff Present: Robin Hamers, Manager /Engineer; Alan Burns, Legal Counsel; Lois Thompson, Assistant Manager; Joan Revak, Clerk of the District; Dawn Schmeisser, Assessment Specialist; Marc Puckett, Treasurer; Ron Hayes, Accountant, Finance Department. Others Present: Terry Schneider CR Transfer 11292 Knott Avenue Stanton, California CONSENT CALENDAR ------------------------------------------------------- - - - - -- On motion by Vice President Schafer, seconded by Director Ferryman, and carried 5 -0, the Consent Calendar, with the exception of payment to CR Transfer, was approved as presented. MINUTES Approved Minutes of The minutes for the Recycling Committee meeting of May 4, Recycling Committee 1999, were approved as distributed. Meeting, May 4, 1999 Approved Minutes of The minutes for the regular meeting of May 13, 1999, were Regular Meeting approved as distributed. May 13, 1999 COSTA MESA SANITARY DISTRICT 2 MINUTES - BOARD OF DIRECTORS MEETING HELD JUNE 10, 1999 Approved report of the The report for the Study Session of June 3, 1999, was Study Session, approved as presented. June 3, 1999 REPORTS MANAGER'S REPORTS Approved Occupancy The Trash Occupancy Count documented no increase or Report and payment of decrease in the occupancy report for solid waste collection as $159,990.52 to Costa of June 1, 1999. Therefore, the total for June is 21,139. Mesa Disposal for trash Board directed Staff to prepare a warrant for $159,990.52 to collection services for Costa Mesa Disposal on July 1, 1999, for payment for June June 1999 trash collection based on the June count of 21,139. REFUNDS In accordance with Resolution No. 96 -584, adopted by the Costa Mesa Sanitary District on April 17, 1996, the following refunds were granted subsequent to receiving evidence of outside trash service and a signed statement from the applicants: Approved Refund Approved Refund to Hope Hollis of $536.89 Parcel Address: Placentia & Center (No Situs) To Hope Hollis Assessor's Parcel No. 424 - 203 -01 Tax years: 1996 -97, 1997 -98, 1998 -99 Trash Refund: 467.83 Sewer Refund: 69.06 Total Refund: $536.89 Parcel is a vacant lot, no services. RECYCLING REPORTS Waste Diversion Report The Waste Diversion Report for May 1999 showing a 41.74% May 1999 was received diversion rate was received and filed. and filed ENGINEER'S REPORTS Project Status Report was The Project Status Report for June 1999, was accepted as received and filed. submitted. • COSTA MESA SANITARY DISTRICT 3 MINUTES - BOARD OF DIRECTORS MEETING HE! D JUNE 10, 1999 TREASURER'S REPORTS Financial Report as of The Financial Report as of May 31, 1999, was accepted as May 31, 1999, was submitted. received and filed Report of Monies on The Report of Monies on Deposit as of May 31, 1999, was Deposit as of accepted as submitted. May 31, 1999, was received and filed Approved Warrant 99 -12 Warrant Resolution #CMSD 99 -12 was approved, authorizing for June 1999, in the the President and Secretary to sign the warrant and amount of $430,290.08 instructing the Finance Department to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $430,290.08. END OF CONSENT CALENDAR ------------------------------------------------------- - - - - -- 0 WRITTEN COMMUNICATIONS There were no written communications. PUBLIC COMMENTS There were no public comments made. MANAGER'S REPORTS RECYCLING COMMITTEE UPDATE ON PILOT PROGRAM Director Worthington reported the Pilot Program ended on May 25 and all containers have been picked up from the test area. Final survey letters will be sent out to residences in the pilot program area on June 17. Participants will be given information regarding the cost of renting the containers. Director Worthington stated a few cards from the mid - program survey are still coming in. A summary report will be presented at the Jule meeting. Director Worthington stated a letter was received from a multi- tenant dwelling owner stating she was very pleased with the program and would COSTA MESA SANITARY DISTRICT 4{ MINUTES - BOARD OF DIRECTORS MEETING HELD JUNE 10, 1999 like containers for all of her condominium locations. The owner expressed a desire to see a "fleet" discount for landlords. Staff will prepare a memorandum and copy of the videotape for the City to notify them the District has completed a pilot program and is evaluating the results of the program. TELEPHONE BOOK RECYCLING PROGRAM Director Worthington reported the Telephone Book Recycling program will begin June 25 and run through June 28, 1999. The District is offering Costa Mesa businesses a personalized pickup of telephone books. Once a business has received their new telephone books, the business contacts the District to deliver a bin for the old books. Director Worthington stated the Recycling Committee is investigating the possibility of obtaining funds to provide ice cream certificates to children to recognize exceptional individual efforts in the collection of telephone books. RECAP OF RECYCLING PROGRAMS Director Worthington presented a list of special programs as of June 1999 to all Directors to be used as a reference guide. Staff will provide copies on letterhead for distribution to interested parties. 0 SOURCE REDUCTION AND RECYCLING ELEMENT AB 939 UPDATE ON ACTIVITIES ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS POLICE REPORT Mr. Hamers presented a memorandum providing the statistics for the month of June 1999. The number of calls for service for scavenging are as follows: Location Calls for Service Cite /Arrest Area 1 2 1 Area II 1 0 Area III 7 0 Area IV 0 0 TOTAL 10 1 • COSTA MESA SANITARY DISTRICT 5 MINUTES - BOARD OF DIRECTORS MEETING HELD JUNE 10, 1999 DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT Mr. Hamers presented the ordinance enforcement summary report for the four -week period beginning April 26, 1999, and ending May 23, 1999. Mr. Shef reported he has initiated citation procedures to owners who are ignoring multiple compliance notices. Mr. Shef distributed 94 courtesy flyers to encourage compliance. Y2K UPDATE Ms. Schmeisser reported on Staff's attendance at a conference entitled Y2K Business Continuity Planning & Emergency Preparedness sponsored by the Governor's Office of Emergency Services and the Department of Information Technology. Ms. Schmeisser stated the conference was informative and presented her notes from the conference for the Board's perusal. A flier entitled Consumer Products and the year 2000. a User's Guide was distributed. Ms. Thompson discussed the possibility of manning emergency operations with a partial staff on New Year's Eve. CR TRANSFER Mr. Hamers presented CR Transfer's payment request for the month of May for recycling services and disposal in the amount of $114,151.72. Director Ferryman motioned to approve payment to CR Transfer in the amount of $114,151.72. Vice President Schafer seconded. Motion carried 5 -0. UPDATE ON EQUIPMENT INSTALLATION Mr. Terry Schneider reported CR Transfer has received all of the new equipment, completed the electrical upgrades, and is in the final stages of the permitting process. Mr. Schneider reported plans for noise mitigation are being discussed. Mr. Schneider hopes the equipment will be installed and in operation by the middle of July. Mr. Schneider reported CR Transfer will increase manpower to enable them to reach a 45 -50% recycling goal for the month of July. • COSTA MESA SANITARY DISTRICT 6 MINUTES - BOARD OF DIRECTORS MEETING HELD JUNE 10. 1999 PUBLIC SAFETY EXPO - MAY 23, 1999 Ms. Thompson and Ms. Schmeisser attended a Public Safety Expo on May 23. The District's recycling booth had a "count the cans" contest where visitors guessed the number of aluminum cans in a bale from the recycling center. Costa Mesa Disposal and CR Transfer donated $25 each enabling the District to offer two $50 Savings Bonds as prizes. City Manager, Allan Roeder and local resident, Jeanne Moody, guessed most accurately and are the recipients of the Savings Bonds. Mr. Roeder donated his Bond to Save Our Youth (SOY) on the District's behalf. Ms. Thompson stated the day was very successful and the District plans to participate in next year's event. ENGINEER'S REPORTS PROJECT 160 - FAIRVIEW PARK SEWER BUDGET ADJUSTMENT President Perry tabled the Budget Adjustment until final figures are determined. ACCEPT IMPROVEMENTS AND FILE NOTICE OF COMPLETION Mr. Hamers presented a Notice of Completion for Project 1112100 -160 Fairview Park Sewer, Sully - Miller Contracting Co. Director Ferryman motioned to accept the Improvements and file the notice of completion. Director Woodside seconded. Motion carried unanimously. EXONERATE FAITHFUL PERFORMANCE BOND AND LABOR AND MATERIALS BOND Director Woodside motioned to exonerate the Faithful Performance Bond for Sully - Miller at Fairview Park on Placentia in the City of Costa Mesa. Director Ferryman seconded. Motion carried unanimously. PROPOSE DEDICATION CEREMONY Mr. Hamers reported the District will propose a dedication ceremony to be held in conjunction with the Orange County Model Engineers. Ms. Thompson will supply containers to kick off the beverage container recycling program. 0 Fr- COSTA MESA SANITARY DISTRICT MINUTES - BOARD OF DIRECTORS MEETING HELD JUNE 10. 1999 TREASURER'S REPORTS ORANGE COUNTY BANKRUPTCY Mr. Puckett reported Mr. Marc Davis will be deposed in June for the Orange County bankruptcy matter. Attorney Ed Richards will be appearing with Mr. Davis for his deposition focusing on the Redevelopment Authority and the reliance on Standard and Poors for bond ratings. Mr. Puckett will present an update at the July meeting. RESOLUTION No. 99 -619 -1999 -2000 DISTRICT BUDGET Mr. Puckett presented Resolution No. 99-619 - 1999 -2000 District Budget, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ADOPTING A BUDGET FOR THE FISCAL YEAR 1999 -00. Discussion was held regarding the adequacy of the current trash rate. Mr. Hamers recommended the District mail out notices of rate review to ensure the District is in compliance with Proposition 218. Vice President Schafer motioned to adopt Resolution No. 99 -619. Director Woodside seconded. Motion carried unanimously. Vice President Schafer motioned to direct Staff to investigate the job classifications provided by the City of Costa Mesa. Director Woodside seconded. Motion carried unanimously. INVESTMENT AUDIT REPORT FOR YEAR ENDED DECEMBER 31, 1998 Mr. Puckett presented the Investment Audit Report for the year ended December 31, 1998. Mr. Puckett reported he just received the Investment Audit Report and would distribute it at the July. meeting. Mr. Puckett will also distribute the financial statements at the July meeting. Mr. Ken AI -Imam from Conrad and Associates will be in attendance at the meeting to present the report and answer questions about its contents. RESOLUTION NO. 99 -620 -1999 -2000 INVESTMENT POLICY Mr. Puckett presented Resolution No. 99 -620 - 1999 -2000 Investment Policy, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ADOPTING THE 1999 -00 STATEMENT OF INVESTMENT POLICY, AND AUTHORIZING THE TREASURER TO INVEST AND REINVEST IDLE MONIES OF THE COSTA MESA SANITARY DISTRICT IN ACCORDANCE WITH THE 1999 -00 STATEMENT OF INVESTMENT POLICY, AND AUTHORIZING THE SAID TREASURER TO DELEGATE TO HIS DEPUTY THE rCARRYING OUT OF ANY SUCH TASKS. Director Woodside requested Resolution No. 99-620 be tabled for further review. COSTA MESA SANITARY DISTRICT 8 a MINUTES - BOARD OF DIRECTORS MEETING HELD JUNE 10, 1999 d REVISE BOARD TRAVEL AND EXPENSE POLICY Mr. Puckett requested direction from the Board regarding the travel and expense policy. Directors discussed the feasibility and practicality of a credit card for Board hotel and airline reservations. A revised travel and expense policy will be drafted and presented to the Board for review. ATTORNEY'S REPORTS RESOLUTION NO. 99 -621 ORDERING THAT PUBLICATION OF ORDINANCE NO. 30 AMENDING THE OPERATIONS CODE HAS OCCURRED Mr. Burns introduced Resolution No. 99 -621, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ORDERING THAT PUBLICATION OF ORDINANCE NO. 31 INCREASING THE BIDDING LIMIT FOR PUBLIC WORKS PROJECTS AND AMENDING THE OPERATIONS CODE HAS OCCURRED. Vice President Schafer motioned to adopt Resolution No. 99 -621. Director Worthington seconded. Motion carried unanimously. AGREEMENT FOR EMERGENCY SERVICES MIKE KILBRIDE, LTD. Mr. Burns presented an agreement for emergency services with Mike Kilbride, Ltd. Director Ferryman motioned to approve the agreement for emergency services with Mike Kilbride Ltd. Director Woodside seconded. Motion carried unanimously. LOCAL MEETINGS BOARD EDUCATION PROGRAM SPECIAL DISTRICT INSTITUTE SEMINAR - BOARD MEMBER LEADERSHIP II "EMPHASIS IN FINANCE" - APRIL 29 -MAY 1, 1999 - PALM SPRINGS Directors Worthington and Schafer attended a seminar entitled "Emphasis in Finance" presented by the Special District Institute. Director Worthington stated he felt the seminar was very informative and would be a benefit to all Directors. Director Worthington reported the seminar pointed out the importance of a yearly strategic plan meeting. Director Worthington reported the District may be required to use proportional rating and individual billing at some point in the future and should consider options during strategic planning. Br COSTA MESA SANITARY DISTRICT 9 MINUTES - BOARD OF DIRECTORS MEETING HELD JUNE 10, 1999 J Vice President Schafer reported she needs to complete one remaining session of the series before receiving her certificate. Vice President Schafer presented her notes from the seminar for the Board's perusal and stated the meeting was a very good opportunity to brainstorm with other special district representatives. BREAKFAST BRIEFING SPONSORED BY REITER LOWRY CONSULTANTS FRIDAY, MAY 14, 1999 - INDIAN WELLS Director Worthington reported the main item impressed upon him at the meeting was the Attorney General's opinion that a uniform per - parcel assessment is impermissible under Proposition 218 and the assessment must be proportional to the benefit conferred on each parcel. Director Worthington provided Mr. Burns with materials from the meeting. CSDA GOVERNMENT AFFAIRS DAY - MAY 17, 1999 - SACRAMENTO Vice President Schafer provided the agenda for the Board's perusal along with her notes. Director Worthington reported Ralph Heim impressed upon the audience the importance of interacting with government officials to update them on the benefits of special districts. Vice President Schafer and Director Worthington both expressed they felt it would have been beneficial to arrive at the meeting a day before to meet with legislators. INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC) Vice President Schafer attended the ISDOC meeting on June 1st and reported ISDOC is in the process of producing a brochure. LOCAL AGENCY FORMATION COMMITTEE (LAFCO) Vice President Schafer reported she attended a special meeting at Rancho Santa Margarita on May 26 to discuss the incorporation of the community and the feasibility of including Dove Canyon and Robinson Ranch in their application. Vice President Schafer attended the LAFCO regular meeting and reported there was lengthy discussion held with the Irvine Company and building developers. The meeting was continued. • COSTA MESA SANITARY DISTRICT 10 i3l MINUT!-.S - BOARD OF DIRECTORS MEETING HELD JUNE 10. 1999 6 COSTA MESA CHAMBER OF COMMERCE LEGISLATION COMMITTEE Vice President Schafer reported a representative from the Orange County Transportation Authority was present and discussed the extension of the Toll Road. The John Wayne Parking structure dedication was also discussed. ORANGE COUNTY SANITATION DISTRICT REGULAR MEETING OF APRIL 28, 1999 REGULAR MEETING OF MAY 26, 1999 Director Ferryman reported funding for the EIR regarding the groundwater replenishment project was approved. Director Ferryman reported 2.2 million dollars was allocated to projects based on the recommendations of the guidance committee. ANNUAL LEGISLATOR'S DAY - JUNE 25, 1999 Director Ferryman reported the Orange County Sanitation District is hosting an Annual Legislators' Day on June 25 and invited all Directors to attend. Directors interested in attending the Legislator's Day event will contact Ms. Revak. 0 OLD BUSINESS There was no old business discussed. NEW BUSINESS SDRMA RENEWAL IN THE AMOUNT OF $35,737.97 Mr. Harriers presented the SDRMA renewal to include flood protection and personal liability for Board members. Director Ferryman motioned to approve the SDRMA renewal in the amount of $35,737.97. Director Worthington seconded. Motion carried 5 -0. ORAL COMMUNICATIONS Mr. Burns attended a league conference and received updates on Proposition 218. Mr. Burns will study the updates and bring back new information to the Board. Vice President Schafer provided a newspaper article regarding diesel fuel and the resulting pollutants. • 00 V • • COSTA MESA SANITARY DISTRICT 11 MINUTES - BOARD OF DIRECTORS MEETING HLLD JUNE 10, 1999 ADJOURNMENT At 8:03 p.m. President Perry adjourned the meeting. SECRETARY PRESIDENT x�. • ��SP$ANITq,P�oi y� o non 00 0 �� Costa Mesa ` Sanitary District yc0'PPORATE�`� Memorandum TO: BOARD OF DIRECTORS FROM: DAWN SCHMEISSER 0?oj),M— DATE: JUNE 28, 1999 SUBJECT: REFUND REQUEST FOR BOARD APPROVAL Attached is the refund request for your approval. The declaration and proof of service have been received. • Attachments ds • • COSTA MESA SANITARY DISTRICT REFUND REQUEST FORM Permit Number: TYPE: ❑ Connection ❑ Trash Parcel Address: 1725 Pomona Approved Amount $ ® Sewer ❑ Permit Fees ❑ Other Assessor's Parcel Number: 424 - 081 -23 Owner's Name: Storage Equities Go Public Storage Mailing Address: P.O. Box 25025 Glendale, CA 91221 -5025 Telephone Number: (818)244 -8080 Number Units on Parcel: Commercial Square Feet: Industrial Square Feet: 1,624 Please state briefly the reason for request: Parcel was charged for 48.161 S.F. and should be charged for 1.624 S.F. which is the office area only. ® ❑ Request Investigated, Full Refund Recommended ❑ Permanent Exemption Recommended ® Field Checked ® Request Investigated, Partial Refund Recommended Additional Comments: Applicant requested 1995 -96 tax year and the time to request has expired Requested Amount of Refund: Recommended Amount of Refund: $ 5,506.61 $ 5.506.61 -- - - _ - - J $ Trash __ .._... . ...- $ 5.506.61 Sewer REFUND APPROVED - By Board of Directors on: 7 -�.- ;F-:Initials Computer Changes Made: Administrative Cost Applied ❑ Yes =`�Amount: $ 5 506.61 237968 ONLINE Assessor's Parcel Number: 424 - 081 -23 Refund Request Calculation Sheet 1725 Pomona Total Sewer $ 5,506.61 Total Trash $ - Grand Total $ 5,506.61 Additional Information: Property is a storage facility. The square footage charge should be for the office area only. Parcel was charged for 48,161 S.F. and should be charged for 1,624 S.F. 0 2/25/99 14 PM Rate Charged Corrected Rate Difference Units Actual No. Years Charged Trash Sewer Units Trash Sewer Trash Sewer 1998 -99 0 $ - $ 1,899.43 Industrial $ - $ 63.89 $ - $ 1,835.54 1997 -98 0 $ - $ 1,899.43 Industrial $ - $ 63.89 $ - $ 1,835.54 1996 -97 0 $ - $ 1,899.42 Industrial $ - $ 63.89 $ - $ 1,835.53 1995 -96 Time Expired Total Sewer $ 5,506.61 Total Trash $ - Grand Total $ 5,506.61 Additional Information: Property is a storage facility. The square footage charge should be for the office area only. Parcel was charged for 48,161 S.F. and should be charged for 1,624 S.F. 0 2/25/99 14 PM 1 V VO I C E MAIL PAYMENT 0: CA TRANSFER, ; NC. P. O. BOX 125 STANTON, CA 90.012S 1MC00rr+00" 1=7 TERMS: NET 10 AYS • TO 7w S/CA EDIT ax Wilt t E�9E �t� IM IM�OAY:TICN C'il uCR CF AE'AITTAN�E INVOICE INV IICE ATE 292 7/ [11 ,1D 99 BILL TO: COSTA MESA SANITARY DIST. F.O. BOX 1200 4 COSTA MESA CA 92627 j CoUSTOMER r: 09- 9 2 PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE 107,092.29 J 106,801.17 127,393.57 127,684.69 —A r .. _ _ .. _ A r P1� deramh hen and mum wdrhvour c M, r t CHECK A CR TRNSFER, INC. __r __ 1 _________- ...- -- 6/02/99 RESIDENTIAL WASTE ry 18 �.v.V 156.4 '71r VVV 41.060 'j 41 ""j 6/03/99 RESIDENTIAL WASTE 16 140.6 41.060 ,413.43 ,773.04 6/04/99 RESIDENTIAL WASTE 20 165.6 41.060 ,612.46 6105199 RESIDENTIAL WASTE 21 155.8 41.060 ,400.84 6/07/99 RESIDENTIAL WASTE 20 128.8 41.0601. ,291.40 6108199 RESIDENTIAL WASTE 19 118.4 41.060! ,862.74 6/09/99 RESIDENTIAL WASTE 15 107.8 41.060 ,429.96 6/11/99 RESIDENTIAL WAST3 21 112.6 41.060 ,623,71 16/14/99 RESIDENTIAL WASTE 20 144.7 41.060 ,941.79 6/15/99 RESIDENTIAL WASTE 18 130.6 41.060 ,365.31 6116199 RESIDENTIAL WASTE 151 119.9 41.060 1,653.14 ,926.38 6/17/99 RESIDENTIAL WASTE 20! 138.2 41.060 ,675.72 6/18/99 RESIDENTIAL WASTE 20 127.3 41.060 ,230.22 6/21/99 RESIDENTIAL WASTE 21 147.5 41.060 ,058.81 6/12/99 RESIDENTIAL WASTE 20 137.6 41.060 6/23/99; RESIDENTIAL WASTE 14 114.3 41.060 1,694.39 6/24/99E RESIDENTIAL WASTE 19 138.3 41.060 5,682.29 6/25/991 RESIDENTIAL WASTE 20 128.2 41.060 ,263.89 6128199; RESIDENTIAL WASTE 20 15C.2 41.060 ,170.09 6/29/99E RESIDENTIAL WASTE 138.4 41.060 ,684.76 6/30/991 RESIDENTIAL WASTE .20 15 115.7f 41.060 ,753.11 9/10/99 RESIDENTIAL WASTE 20 120.6 41.060` ,951.66 - I i TOTALS E 432;3109.7 12 ,684.69 6--364 IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE. PLEASE CALL: PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE INVO CE TOTAL 107,092.29 } (I� ,. /�► �.s? L/ G9 �K>�4T159_ CUSTOMER 0: 09- 9 2 INVOICE » 9 ' OVERDUE AMOUNTS SUBJECTTO FINANCE CHARGE e ��C riyy L:� : di C. R. & q 4 4321436INVOICE Cva arev BILL TO: COSTA MESA SANITARY -SA EG P.O. BOX 1200 COSTA MESA CA 92627 NO. 2132 (,'03 MAIL PAYMENT TO: CR TRANSFEA. INC. P. 0.8CX 125 STANTON, CA 90680.0125 TERMS: NET 10 GAYS 0. mwaov= = • CAAQ PLEASE nLL w MFpii410iM cm BACK CO AGAVAMM INVCICE 9: INVOICE DATE: 294 7/01/99 CUSTOMER r. 09- 11 7 PREVIOUS AMOUNT DUE PAYMENTS CURRENT CriARGES TOTAL DUE 7,350.55 7,350.55 9,775.57 9.775.57 Hems dMM Auv mml Arun vmlh Ymw CHECK t CR iPJMi' ER, INC . EX2199 WASTE 6/03/99 RBSZDHLTiAL WASTE 4�. Y V Y 41.060 - 2,047_66 6108199 RESIDffi4TIAL WASTE 1 6 4.4 37.? 41.060 41.060 183.95 1,550.02 6/09149 RESIDENTIAL ATE 1 4.8 41.060 199.55 6/15/99 RESIDENTIAL WASTE 6/16/99 RESIDENTIAL WASTE 6 42.4 41.060 1,740.94 6/22/99 RESIDENTIAL WASTE 1 6 3.1 42.7 41.060 41.060 130.57 1,755_73 6/23/99 RESIDENTIAL WASTE 1 5.1 41.060 211.461 6/29/99 RESIDENTIAL WASTE -16 42.2 41_060 1,732_73 6/30/991 RESIDENTIAL +TAST� v_-j-, s A- 2JI AW TtfAJ6- ('T 11 ri —4 n--, rte• -r--� t•'rc�^ct I 1 TOTALS 1 351 238.0 IF YOU HAVE ANY QUESTIONS REGAROING ANY PART OF THIS INVOICE. PLEASE CALL: PREVIOUS AMOUNT OUE PAYMENTS CURRENT CHARGES TOTAL DUE 7,3 5 ' CUSTOMER u: - I 09- 11 INVOICE R 9 OvEADUE AMOUNTS SUBJECT TO FINANCE CHARGE 9,775.57 INVOICETOTAL• MUM m r ;c E I 1 TOTALS 1 351 238.0 IF YOU HAVE ANY QUESTIONS REGAROING ANY PART OF THIS INVOICE. PLEASE CALL: PREVIOUS AMOUNT OUE PAYMENTS CURRENT CHARGES TOTAL DUE 7,3 5 ' CUSTOMER u: - I 09- 11 INVOICE R 9 OvEADUE AMOUNTS SUBJECT TO FINANCE CHARGE 9,775.57 INVOICETOTAL• • CMSD SAFETY/LOSS CONTROL COMMITTEE MEETING - MINUTES June 9, 1999 Page 1 of 2 Present Rob Hamers - Manager/District Engineer CMSD Tl� Lois Thompson - Assistant Manager Yefim Tsalyuk - Engineer Gerry Vasquez - Senior Lead Maintenance Worker, City of Costa Mesa Paul Guzman - CMSD Inspector Dawn Schmeisser - Permit Processing Specialist Don Boynton - Assistant Street Superintendent, City of Costa Mesa Absent • None • Discussion: I. New Phone/Radios Rob complimented Dawn for the selection of the new combination phone /radio that the field crews and administrative staff now have. The phones allow instant communication between District personnel. II. Fairview Park Sewer, Project #160 Rob reported the project went smoothly and is complete. - - III. Super IQ Roach Control Paul stated the spraying of selected manholes was a success and suggested additional coatings in the future. • CMSD Safety/Loss Control Committee Meeting - Minutes June 9, 1999 Page 2 of 2 IV. New Generators, Project 4163 Gerry will have Eppers Electric complete their quote for installing the electrical connections in the pump stations that will allow use of the new generators. Rob has a quote from ESSCO Pumps to provide the hardware. V. Updated Sewer Atlas Updated copies of the atlas were recently distributed and Rob's office is completing the update of the one page, large size, sewer map of the District. VI. Miscellaneous Manhole Work Rob, Paul, and the field crews agreed that manhole bottom modifications at manholes at the intersection of Harbor and 19`h and at Anaheim and Plumer are necessary to achieve better flow • characteristics. Rechanneling the manhole bottoms will alleviate turbulence and slow flow. Proposals for the work are being obtained. Distribution: CMSD Safety Committee Members Bill Morris, Director of Public Services /City Engineer, City of Costa Mesa Karen Adams, Risk Manager, City of Costa Mesa CMSD Board of Directors, at July 1999 regular meeting Next meeting to be scheduled in September 1999. RBH/jp /safety.mtg �1TA�PL *)ANfl� f COSTA MESA DISTRICT • u o `_ O�rOR PROJECT STATUS REPORT July 1999 Project 1112100 -128 Mesa /Birch Sewer Realignment Construction is complete. Project 1112100 -129 Bristol Street Pumping Station The design phase is continuing. At a meeting on May 20, 1999, City of Newport Beach officials asked the District to research alternate pump station locations and differing sewer line alignments. Construction is complete. Processing the sewer easement maps and legal descriptions is continuing. Project 1112100 -147 Update Early Warning System Protecting_Pum:'Ps • Installation of heat and moisture sensors in seven pumping stations is being coordinated. Project 1112100 -151 Fairview Road Sewer Line The design phase is continuing. Project 1112100 -152 Televising Sewer Lines The project has been started. Project 1112100 -153 Sewer Lateral Root Intrusion Study The project has been started. Project 1112100 -160 Fairview Park Sewer Line Construction is complete. Project 1112100 -163 Upgrade Emergency Response Equipment The Board accepted the low bid for purchase of the two emergency generators at the May 1999 meeting. • • c^" a� � sy 0�15 -;�6 • • ACCOUNT NAME Current Assets: Cash and Investments Accounts Receivable Returned Taxes Receivable Interest Receivable Solid Waste Receivable Liquid Waste Receivable Due From Other Governments Prepaid items(Insurance) COSTA MESA SANITARY DISTRICT BALANCE SKEET AS OF JUNE 30, 1999 Total Current Assets 6,591,640.53 168,828.48 1,503,457.31 3,263,926.32 _ 8,425,599.27 Property, Plant s Equip: SEWER FACILITIES ACTUAL TOTALS GENERAL CONSTRUCTION REVOLVING Combined Funds Fiscal Year(12 mos.) FUND FOND FUND As of 6/30199(12mos.) 1997 -98 Buildings and Structures 241,647.07 _ 0.00 0.00 _4,294.22 • $168,828.48 $1,503,457.31 $3,226,580.01 $8,030,350.93 1,608.34 0.00 0.00 1,608.34 15,165.72 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 33,383.48 0.00 0.00 0.00 0.00 67,589.37 0.00 0.00 0.00 0.00 206,317.68 0.00 0.00 0.00 0.00 72,787.09 0.-00\\ 0.00 0.00 0.00 - 0.00 35,737.97') 0.00 0.00 35,737.97 0.00 Total Current Assets 6,591,640.53 168,828.48 1,503,457.31 3,263,926.32 _ 8,425,599.27 Property, Plant s Equip: 19,982,539.59 0.00 298,733.65 20,281,273.24 Property Rights 4,025.00 (8,513,718.91) 0.00 0.00 4,025.00 4,025.00 Buildings and Structures 241,647.07 _ 0.00 0.00 241,647.07 241,647.07 Subsurface Lines 18,783,763.97 66 0.00 0.00 13,783,763.97 18,783,763.97 Other Equipment 198,681.51 0.00 0.00 198,681.51 198,681.51 .Construction in Progress 754,422.04 0.00 298,733.65 1,053,155.69 558,644.96 Total Prop., Plant, 6 Equip. 19,982,539.59 0.00 298,733.65 20,281,273.24 19,786,762.51 Depreciation (8,513,718.91) 0.00 0.00 102,233.34 8,537.13 0.00 0.00 48i,000.00 1,191,940.71 129,250.25 0.00 (3,513,718.91) (8,513,718.91) 110,770.47 1,802,190.96 15,317,929.86 13,933 677 66 Net Property, Plant 6 Equip 10 ..68 I 0.00 298,733.65 11,767,554.33 11,273 043 60 T -al Assets _$18,060,461.21 $168,828.48 $1,802,190.96 S20,031,480.65 $19,698,642.87 L. *d District Equity Current Liabilities: Accounts Payable Other Payables $2,993.96 $370.45 0.00 0.00 0.00 0.00 - $2,993.96 $370.45 $682,642.04 CMSD Development Deposits Due to City of Costa Mesa Due to Other Governments Deferred Revenue 14,240.16 0.00 21,189.56 0.00 58,058.01 0.00 0.00 0.00 0.00 - 0.00 0.00 0.00 72,298.17 0.00 21,189.56 0.00 72,298.17 187,836.41 0.00 205,489 94 Total Current Liabilities j ( 38,794.13 58,058.01 0.00 96,852.14 1,148,266.56_ District Equity: ConrbutedCapital _ J 4,616:6,98.65 0.00 0.00 4,616,698.65 4,616,698.65 Res for Trash Assessment Rfn ` Reserved for Capital Outlay _ ^2;,240,329.89'., Unreserved ';9,.-917- ,-890:72y- Current Earnings -- - - -- �. 1 „246, 747. 82 Total Retained Earnings - 1'3,404,968.43 0.00 0.00 102,233.34 8,537.13 0.00 48i,000.00 1,191,940.71 129,250.25 0.00. 2,721,329.89 11,212,064.77 1,384,535.20 533,000.00 1,774,329.89 11,305,028.59 321,319.18 110,770.47 1,802,190.96 15,317,929.86 13,933 677 66 Total District Equity _ `�` 18,,021,667.08 110,770.47 1,802,190.96 19.934,628.51 18,550,376.31 Total Liab. 4 Dist. Equity $18,060,461.21 $168,828.48 $1,802,190.96 $20,031,480.65 $19,698,642.87 1 COSTA MESA SANITARY DISTRICT STATEMENT OF REVENUES AND EXPENSES AS OF JUNE 30, 1999 2 • • SEWER FACILITIES ACTUAL TOTALS GENERAL CONSTRUCTION REVOLVING Combined Funds Fiscal Tear(12 =a.) Account Name FUND FUND FUND As of 6/30/99(12mos) 1997 - 1998 Operating Revenues: Solid Waste Charges $3,417,035.74 0.00 0.00 $3,417,035.74 $2,930,893.29 Liquid Waste Charges 1,456,819.34 0.00 0.00 1,456,819.34 1,512,178.36 Permits 4 Inspection Fees 14,694.00 0.00 0.00 14,694.00 17,573.00 Connection Fees 8,031.23 0.00 40,237.50 48,268.73 49,464.41 Other Charges for Services 804.80 0.00 0.00 804.80 10,680.92 Other Reimbursements 26,296.50 0.00 0.00 26,296.50 15,224.43 Special Charges 3,325.75 0.00 0.00 3,325.75 6 960 00 Total Operating Revenues 4,927,007.36 0.00 40,237.50 4,967,244.86 4,542,974.41 Operating Expenses: 0.00 Solid Waste Disposal: Trash Hauler 1,755,505.51 0.00 0.00 1,755,505.51 1,882,778.87 Large Item Pick -Up 7,000.00 0.00 0.00 71000.00 Contractual Services - General 100,593.92 0.00 0.00 100,593.92 157,313.12 Contract Code Enforcement 14,536.17 0.00 0.00 14,536.17 8,838.37 Liquid Waste Disposal: Sewer Repairs and Maintenance 13,498.71 0.00 0.00 13,498.71 55,137.87 Contractual Services - Liquid 631,513.71 0.00 0.00 631,513.71 716,648.51 Dump Charges: , Recycling and Disposal 1,323,551.36 0.00 0.00 1,323,551.36 1,257,618.86 General s Administration Directors Fees 18,300.00 0.00 0.00 18,300.00 18,800.00 General Liability 36,240.60 0.00 0.00 36,240.60 38,103.96 Public Information 15,688.81 0.00 0.00 15,688.81 2,494.33 Special Program Costs 32,826.91 0.00 0.00 32,826.91 1,552.83 Manager /Engineer 131,716.00 0.00 0.00 131,716.00 141,230.00 General Legal Costs 40,387.75 0.00 0.00 40,387.75 27,164.00 Professional Organizations 2,385.00 0.00 0.00 2,385.00 3,667.00 Travel 6 Meetings 6,242.22 0.00 0.00 6,242.22 1,016.55 Depreciation 0.00 0.00 0.00 0.00 416,877.42 Total Operating Expenses 4,129,986.67 0.00 0.00 4,129,986.67 4,729,241.69 OPERATING INCOME(LOSS) 797,020.69 0.00 40,237.50 837,258.19 (186,267.28) Nonoperating Revenue (Expenses): Investment Earnings 277,961.89 8,537.13 88,992.75 375,491.77 405,137.56 Taxes 144,302.51 0.00 0.00 144,302.51 118,623.95 Annexation Fees 0.00 0.00 0.00 0.00 3,235.00 Gain (Loss) /Disposal of Assets 0.00 0.00 0.00 0.00 0.00 Nonoperating Income - Other 36,051.52 0.00 20.00 36,071.52 0.00 Gain (Loss) on Investments 0.00 0.00 0.00 0.00 1,741.79 Nonoperating Expenses - Other (71.24) 0.00 0.00 (71.24) (10,265.44) Professional Services - Other (8,517.55) 0.00 0.00 (8,517,55) (10,886.40) Capital Replacement Reserve 0.00 0.00 0.00 0.00 0.00 Total Nonoperating Rev (Exp) 449,727.13 8,537.13 89 012.75 547 277.01 507 586.46 NET INCOME $1,246,747.82 $8,537.13 $129,250.25 $1,384,535.20 $321,319.18 2 • • w .r COSTA MESA SANITARY DISTRICT a' STATEMENT OF REVENUES AND EXPENSES BUDGET VS ACTUAL GENERAL FUND • FOR THE TWELVE MONTHS ENDED JUNE 30, 1999 VARIANCE: Through June FAVORABLE 1997 -98 ACCOUNT NAME BUDGET ACTIIALS (UNFAVORABLE) ACTUALS Operating Revenues: Solid Waste Charges $3,511,522.00 $3,417,035.74 $94,486.26 $2,835,677.63 Liquid Waste Charges 1,493,898.00 1,456,819.34 37,078.66 1,480,762.13 Permits & Inspection Fees 3,000.00 14,694.00 (11,694.00) 21,819.80 Connection Fees 5,412.00 8,031.23 (2,619.23) 3,679.61 Other Charges for Services 1,000.00 804.80 195.20 1,320.67 Other Reimbursements 15,000.00 26,296.50 (11,296.50) 19,181.99 Special Charges 6,000.00 3,325.75 2,674.25 5,724.00 Total Operating Revenues 5,035,832.00 4,927,007.36 108,824.64 4,368,165.83 Operating Expenses: Solid Waste Disposal: Trash Hauler 1,918,000.00 1,755,505.51 162,494.49 1,882,778.87 Large Item Pick -Up 7,000.00 Contractual Services - General 172,827.00 100,593.92 72,233.08 123,502.54 Contract Code Enforcement 20,000.00 14,536.17 5,463.83 7,492.50 Liquid Waste Disposal: Sewer Repairs and Maintenance 30,000.00 13,498.71 16,501.29 6,407.50 ctual Services - Liquid 787,323.00 631,513.71 155,809.29 562,622.68 Charges: Recycling and Disposal 1,447,000.00 1,323,551.36 123,448.64 1,040,229.53 General & Administration Directors Fees 20,000.00 18,300.00 1,700.00 17,000.00 General Liability 36,960.00 36,240.60 719.40 29,077.97 Public Information 35,750.00 15,688.81 20,061.19 6,680.85 Special Program Costs 45,700.00 32,826.91 12,873.09 1,033.16 Manager /Engineer 168,200.00 131,716.00 36,484.00 126,879.00 General Legal Costs 35,000.00 40,387.75 (5,387.75) 23,689.00 Professional Organizations 3,700.00 2,385.00 1,315.00 3,667.00 Travel & Meetings 1,000.00 6,242.22 (5,242.22) 1,270.92 Depreciation 0.00 0.00 0.00 0.00 Total Operating Expenses 4,721,460.00 4,129,986.67 598,473.33 3,832,331.52 OPERATING INCOME(LOSS) 314,372.00 797,020.69 (489,648.69) 535,834.31 Nonoperating Revenue (Expenses): Investment Earnings 300,000.00 277,961.89 22,038.11 295,594.54 Taxes 99,700.00 144,302.51 (44,602.51) 130,917.04 Annexation Fees 0.00 0.00 0.00 Gain (Loss) /Disposal of Assets 0.00 0.00 3,235.00 0.00 0.00 Nonoperating Income - Other _ -• -- 0.00 36,051.52 (36,051.52) Gain (Loss) on Investments 0.00 0.00 12,241.79 0.00 0.00 No-operating Expenses - Other (5,000.00) (71.24) (4,928.76) (6,958.29) Tonal Services - Other (10,000.00) (8,517.55) (1,482.45) (9,713.40) Ca Replacement Reserve (12,072.00) 0.00 (12,072.00) 0.00 Total Nonoperating Rev (Exp) -__ 372,628.00 449,727.13 (77,099.13) 425,316.68 NET INCOME $687,000.00 $1,246,747.82 ($566,747.82) $961,150.99 CAPITAL REPLACEMENT RESERVE CURRENT YEAR PROJECTS 4149- Sinking Fd /Swr Replm 4156 -Major Emerg Swr Rrcon #159 - Televising Swr Lines #161 - Constr Water Svc,ll Stns #162 -Pilot Prog,Use of Enzymes #163- Upgrade Emerg Response Sys #164 -Misc Swr Work /Manhole Adj. Current Year Sub -Total PRIOR YEARS' PROJECTS #128- Mesa /Birch Swr Relgn #129 - Bristol St. Pump Stn. 4135- Reconst.FrcMn E1denII #147- Update Early Wrn Sys #149- Sinking Fd /Swr Replm #150 - Update Pump Stn Alrm #151 - Reconst. Var Swr Lns #152 - Televising Swr Lines 4153 -Swr Lat Root Study #154 -Reimb Swr Work -other #155 -Swr Master Plan 4156 -Major Emerg Swr Reconstr 4157 - Televising Swr Lines #158 -Reimb Swr Work -Other Total Operating Expenses TOTAL CAP.REPLACEMENT RSRV CAPITAL IMPROVEMENT RESERVE CURRENT YEAR PROJECTS PRIOR YEARS' PROJECTS #128 - Mesa /Birch Swr Relgn #160 - Fairview Park Sewer TOTAL CAP.IMPROVEMENT RSRV COSTA MESA SANITARY DISTRICT CONSTRUCTION IN PROGRESS FOR THE,TWELVE MONTHS ENDED JUNE 30, 1999 BUDGET ENCUMBRANCES ACTUALS $200,000.00 0.00 0.00 150,000.00 0.00 0.00 17,000.00 0.00 0.00 70,000.00 0.00 0.00 60,000.00 0.00 0.00 140,000.00 66,681.08 5,241.93 50,000.00 0.00 26,069.81 0.00 3,481.00 2,714.00 687,000.00 66,681.08 31,311.74 PRIOR YEARS' rURES BALANCE 0.00 $200,000.00 0.00 150,000.00 0.00 17,000.00 0.00 70,000.00 0.00 60,000.00 0.00 68,076.99 0.00 23,930.19 130,201.18 100,000.00 0.00 589,007.18 6,527.00 0.00 0.00 71,973.00 6,527.00 0.00 0.00 0.00 89,474.85 0.00 130,201.18 0.00 0.00 189,798.82 130,201.18 100,000.00 0.00 1,774.59 0.00 98,225.41 504,286.00 0.00 3,481.00 2,714.00 500,805.00 94,702.05 0.00 78,288.04 155,297.95 16,414.01 150,000.00 0.00 3,697.00 0.00 146,303.0^ 17,000.00 0.00 882.00 0.00 16,118: 0 15,000.00 0.00 945.00 0,00 14,055.0 3,649.10 0.00 3,649.10 43,275.90 0.00 18,000.00 0.00 0.00 6,110.44 18,000.00 450,000.00 0.00 17,342.93 0.00 432,657.07 17,000.00 0.00 0.00 0.00 17,000.00 46,964.56 0.00 54,405.68 0.00 (7,441.12) 1,553,329.89 0.00 164,465.34 558,644.96 1,388,864.55 $2,240,329.89 $66,681.08 $195,777.08 $558,644.96 $1,977,871.73 $221,000.00 0.00 0.00 0.00 $221,000.00 260,000.00 0.00 298,733.65 0.00 (38,733.65) 481,000.00 0.00 298,733.65 0.00 182,266.35 GRAND TOTAL $2,721,329.89 $66,681.08 $494,510.73 $558,644.96 $2,160,138.08_ 1\• 4 r� 1 i • 0 • COSTA MESA SANITARY DISTRICT Warrant Resolution No. CMSD 2000 -01 A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT ALLOWING CERTAIN CLAIMS AND DEMANDS, AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES HERBY ORDER AND RESOLVE AS FOLLOWS: Section 1. That the attached claims and demands have been audited as required by law and that the same are hereby allowed in the amounts and ordered paid out of the respective fund, as hereinafter set forth. Section 2. That the Clerk of the District shall certify to the adoption of this Resolution and shall deliver a certified copy to the Finance Department and shall retain a Certified copy thereof in her own records. PASSED AND ADOPTED this 12th day of July, 1999. ATTEST: Secretary STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss COSTA MESA SANITARY DISTRICT ) President 1, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that the foregoing Warrant Resolution No. CMSD 2000 -01 was duly adopted by the Costa Mesa Sanitary District at a regular meeting held on the 12`h day of July, 1999. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the Costa Mesa Sanitary District on this 12`x' day of July, 1999. Clerk of the Costa Mesa Sanitary District eport ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 1 SUMMARY CHECK REGISTER Run Date Jul 07,1999 -ank: CMSD Run Time 12:23:54 PM vrlo• Payment Re Date Status Remit To 0540 06/21/99 P LAFCO Line Description: LAFCO Agendas July -Dec 99 0541 07/01/99 P Costa Mesa Disposal Line Description: Trash Collection for June 1999 0542 07/07/99 P Curbside Inc Line Description: HHW Collections - June 99 0555 07/07/99 P CR Transfer Inc Line Description: Recycling Services for June 99 Recycling Services for June 99 0556 07/12/99 P County Sanitation Districts of Orange Co Line Description: 95% Fees Collected for June 99 0557 07/07/99 P CR Transfer Inc Line Description: Addtnl Amt Due / Current Bal U• *G 319,753.24 + 157)311.56 + 4'1'1.,U64-8(J * i End o0ort Remit ID 0000006551 0000000330 0000006461 0000005159 0000005164 Payment Amt 30.00 159.990.52 1.082.90 137,169.14 21,189.56 0000005159 291.12 TOTAL $319,753.24 report ID: CCM2l� City of Costa Mes ounts Payable P o 1 SUMMARY CF C REGISTER R to Jul 07,19b" 9 3ank: CMSD Run Time 9:06:52 AM Payment Re Date Status Remit To Remit ID Payment Amt 0543 07/12/99 P Arlene Schafer 0000005152 518.00 0544 07/12/99 0545 07/12/99 0546 - 07/12/99 0547 07/12/99 0548 07/12/99 0549 07/12/99 0550 07/12/99 0551 07/12/99 Line Description: Attendance June 1999 Mtgs P Arthur Perry Line Description: Attendance June 1999 Mtgs P City of Costa Mesa Line Description: Operational Expenses June 1999 Safekeeping Charges 1/99 -3/99 P Dan Worthington Line Description: Attendance June 1999 Mtgs P Greg Woodside Line Description: Attendance June 1999 Mtgs P Harper & Burns LLP Line Description: Professional Services June 99 P James Ferryman Line Description: Attendance June 1999 Mtgs P Peggy Preston Line Description: Transcription Service June 99 P Robin B Hamers & Associates Inc Line Description: Engineering Srvcs June 1999 Engineering Srvcs Plan Check 0000005153 300.00 0000005160 121,651.69 0000005158 300.00 0000006829 400.00 0000005161 2,375.00 0000005156 300.00 0000003680 386.75 0000003842 24,116.00 2eport ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 2 SUMMARY CHECK REGISTER Run Date Jul 07,1999 Bank: CMSD Run Time 9:06:52 AM Payment Re Date Status Remit To Remit ID Payment Amt Line Description: Engineering Srvcs - Inspection Management Srvcs Proj 129 - Engineering Designs Design - Proj #151 Inspection - Proj #160 0552 07/12/99 P Ronald Shef 0000005511 1,297.31 Line Description: District Ord Ent 5/24- 6/18/99 0553 07/12/99 P Stericycle Inc 0000005564 160.20 Line Description: Sharps Program - June Sharps Program - June Sharps Program - June Sharps Program - June 0554 07/12/99 P Storage Equities 0000007458 5,506.61 Line Description: Refund TOTAL $157,311.56 • End o Report yt • Detail of Director's Meetings - Month of June, 1999 James Ferryman 6/3/99 CMSD Special Meeting- Budget 100.00 6/10/99 CMSD Board Meeting 100.00 6/25/99 OCSD legislator's Day 100.00 300.00 Art Perry 6/3/99 CMSD Special Meeting- Budget 100.00 6/10/99 CMSD Board Meeting 100.00 6/25/99 OCSD legislator's Day 100.00 300.00 Arlene Schafer 5/17/99 CSDA Government Affairs Day 18.00 6/1/99 ISDOC Board Meeting 100.00 6/3/99 CMSD Special Meeting- Budget 100.00 6/4/99 WACO General Meeting 100.00 6/10/99 CMSD Regular Board Meeting 100.00 6/16/99 Chamber of Commerce Legislation Committee 100.00 518.00 Greg Woodside 6/3/99 CMSD Special Meeting- Budget 100.00 • 6/7/99 6/8/99 Costa Mesa Council Meeting CMSD Recycling Committee Meeting 100.00 100.00 6/10/99 CMSD Regular Board Meeting 100.00 400.00 Dan Worthington 6/3/99 CMSD Special Meeting- Budget 100.00 6/8/99 Recycling Committee Meeting 100.00 6/10/99 CMSD Board Meeting 100.00 • ,I • Santa Ana Watershed Project Authority July 2, 1999 Arthur Perry Costa Mesa Sanitary District 77 Fair Drive Costa Mesa, CA 92626 Dear Arthur: COMMISSION FOR THE PROJECT AUTHORITY CHINO BASIN MUNICIPAL WATER DISTRICT EASTERN MUNICIPAL WATER DISTRICT ORANGE COUNTY WATER DISTRICT SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT WESTERN MUNICIPAL WATER DISTRICT GENERAL MANAGER P. JOSEPH GRINDSTAFF The Santa Ana Watershed Project Authority (SAWPA) has formulated a program designed to help support the economic stability and enhance the environmental quality of Southern California through its management of underground water within the Santa Ana River Basin. Since SAWPA's program will greatly impact our region and state, we felt it was important to invite you, as a stakeholder in the future of our area, to attend a meeting where officials from SAWPA can brief you on their proposal and the likely impact it will have on Southern California and, in particular, Orange County. SAWPA is a joint powers agency representing five major water districts covering portions of Orange, Los Angeles, San Bernardino and Riverside Counties. Its service region is home to over 4.8 million people and it is charged with assuring sustainable supplies of good quality water in Southern California while at the same time enhancing the environment. SAWPA's primary goal is to make the region completely self - sufficient during times of drought by restoring an existing underground storage basin for over one - million acre feet of new water. Additionally, by improving water quality and flood protection through the creation of wetlands, open space and flood control projects, our wildlife habitat will be improved. Specifically in Orange County, the SAWPA program will provide funding for our Groundwater Replenishment System. This will result in a new water source for the County and will reduce reclaimed water discharge into the ocean through the creation of new water users such as wetlands and smart land management. The program will also help eliminate erosion and pollution runoff. into the upper Newport Bay. 11615 Sterling Avenue, Riverside, CA 92503 • (909) 785 -5411 Administration FAX (909) 785 -7076 • Planning FAX (909) 352 -3422 SAWPA Meeting Page 2 The meeting will be held Wednesday, July 28, 1999, 7 :30 AM to 10:00 AM at Robert Bein, William Frost & Associates, 14725 Alton Parkway, Irvine, CA 92618. While we understand how tight everyone's schedule is, we strongly urge you to attend this important meeting. After all, it is going to take all of the Orange County stakeholders working together to provide for the long term water needs of Orange County. We look forward to seeing you on July 28. Guzik at (949)474 -4090. Sincerely, Todd S i zer Supervisor Third District 4 Robert Bein Robert Bein, William Frost & Associates Please RSVP to Bill P. Joseph.Grindstaff General Manager SAWPA is CITY OF COSTA MESA POLICE DEPARTMENT INTER - OFFICE MEMORANDUM TO: Lois Thompson, Management Analyst FROM: Lieutenant Tom Winter -,;;;-- c_ G- j DATE: July 1, 1999 SUBJECT: COMMENDATION FOR EXCELLENT WORK DAWN SCHMEISSER/SANITARY DISTRICT In March of this year, a committee of various personnel was formed to address the overall condition of the neighborhood near Joann and Miner. An important issue in this particular area is trash disposal and management. Since the formation of the committee referred to as the "Neighbor Enhancement Team" or "NET ", Dawn has been a regular attendee of the meetings, public presentations and neighborhood clean -up day. I feel it is important and very appropriate to communicate to Y ou the level of interest, team spirit and outstanding performance by Dawn. At the meetings she was enthusiastic and very informative. She has been responsive to special requests and provided excellent insight and feedback. She has sacrificed personal time to attend meetings during non - business hours and most recently played a significant role in the successful neighborhood clean up day on June 26`h 1999. Dawn arranged for numerous court appointed laborers to come to the clean up. She also made arrangements to have numerous of the forty & three yard trash dumpsters to be onsite for use. Without her expertise and resourcefulness this clean up day could not have been the success it was. Dawn, you did a great job and your work made a very positive impact in our community. THANKS!!!! • C: p,!NF CITY OF • CALIFORNIA 92628-1200 P.O. BOX 1200 FROM THE DEPARTMENT OF PUBLIC SERVICES f� ~��ApoRatEO �9y� June 24, 1999 '(-6. P Mr. Dave Perkins Estancia High School Football c/o Program Director 425 East Bay Street Costa Mesa, CA 92627 Subject: Paid Advertisement - 1999 Football Game Program Dear Mr. Perkins: Thank you for providing the City with a new venue for reaching Costa Mesa residents and promoting the benefit of recycling. Your football game program is an excellent resource for public education and we are very interested in • purchasing advertising space in the upcoming 1999 program to promote the recycling of used motor oil. • I have enclosed the required order form for the cover /back page advertising space with a City check for the amount due. Please contact me at your earliest convenience to decide on an advertising lay -out. I can be reached at (714) 754- 5024, Monday through Thursday. We look forward to working with you on this worthwhile project and we are happy to support the Estancia High School Football program. Sincerely, Donna Theriault Management Analyst, Public Services Department c: Pill Morris, Public Services Director ois Thompson, Assistant Manager, Costa Mesa Sanitary District 77 FAIR DRIVE PHONE: (714) 754 -5343 FAX: (714) 754 -5028 TDD: (714) 7545244 Estaricia.. Football 2323 Placentia Ave. Costa Mesa, CA. 92627 (949) 515 -6553 Dear Estancia Football Supporter: The Estancia h School Football Stafq andl Boosters are now in the process of se 'ing and assemY�Z•g`1ottr �149� _�Faatbarll Game Program. The goal of t ' e :'A s Program is to create an ac%iertising package the entire community can get behind and be proud to support. ' 1Wa'.s��A S:.anuti�a�q All of our beam members are_,. working hard in the off season ., _ . preparing themselves for the upcoming fall''season opener. It has been an exciting and pleasurable experience getting to know and work with this fine group of student athletes. This year's team consists of hard working, talented, and extremely dedicated group of young men. The Estancia Eagle Football Game Program has always been and still remains the major fundraising vehicle that supports the team. At this moment we are beginning to sell the advertising space in the 1999 booklet. This is where you come in!. If you would please take a moment and look over the options listed below, choose the one that best fits your needs and financial budget, and return with your check. Thank you for your support and I hope to meet and see you at all the games. Dave Perkins Head Varsity Football Coach ------ - - - - -- (Please Return this portion with your check) ----- - -- - -- Yes; I will support the Estancia Football Program in. the following manner: (Please circle your choice) &%-rY of CosrA 0-te:SA Business Card $100.00 NAME F'.8�ve' S6RV►�.ES �6PT. 19 TT N : PO N NA T' 1-1 E �.� M� v�. t►„T 1/4 Page $150.00 ADDRESS P.O. C30k I oZ0 0 • Sponsor Page $150.00 CITY /ZIP C-4 STA MESA 9a&ae - /aa a 1/2 Page $200.00 PHONE# %/q - 7rY - 49�0a2 Ful a '$300.00 MAKE CHECKS PAYABLE TO: EHS FOOTBALL • over /Back Page $500.00 If you have any questions please call: Art Perry at (949) 515 -6553 0 0 COSTA MESA SANITARY DISTRICT RECYCLING COMMITTEE AGENDA July 6, 1999 9:00 a. m. Conference Room 3A I. Pilot Program Final Report II. Telephone Book Recycling Program III. Household Hazardous Waste .Program A. Door -to -Door Program Update B. New Agreement to Expand Services IV. Large Item Collection Program • gANITq,�o' Costa Mesa r Sanitary District .,. ww 'yC�RPORA��,� Memorandum To: Board of Directors From: Lois Thompson, Assistant Manager Date: July 8, 1999 Re: Pilot Program, End of Program Survey Results A prepaid postcard was mailed to the participants of the District's Pilot Program for Standardized Containers. 201 survey cards were mailed to participants of the program after the standardized containers were picked up and the residents had the opportunity to use their old containers for two weeks. Out of the 201 survey cards mailed, 62 or 31 % of the survey cards were returned by the date of this memo. Attached are the results of the survey conducted after the end of the program. ® 1. The first attachment of pie charts contains the responses for the Mesa Verde area (Single Family Homes) 2. The second attachment of pie charts contains the responses for the Anaheim Ave. residents (Multi - Family Homes) 3. The third attachment is a list of all comments received on the survey cards, the address, and the size and number of containers delivered to the property • • V N L c � � d • Mesa Verde Area Final Survey Results Mesa Verde Area - Are the containers adequate for your normal weekly trash? No 21% Yes 79 °0 Mesa Verde Area - Are you satisfied with the attached lid on the container? No 23% Yes 77 °0 Mesa Verde Area - Do you think the containers improved the look of your neighborhood on trash day? No 21% DYes 79% Mesa Verde Area - Are you satisfied with the way containers can be rolled to the curb? No 33 °'° Yes 67% Mesa Verde Area - Were you able to store the containers out of the public view? No 38% Yes 62% 0 �i Anaheim Avenue Final Survey Results Anaheim Ave - Are the containers adequate for your normal weekly trash? No 0% (D Yes 100% Anaheim Ave - Are you satisfied with the attached lid on the container? No 0% Yes 100% Anaheim Ave - Do you think the containers improved the look of your neighborhood on trash day? No 8% Yes 92% 40 1 1 Anaheim Ave- Are you satisfied with the way containers can be rolled to the curb? No 8% Yes 92% Anaheim Ave - Were you able to store the containers out of the public view? No 13% ID Yes 87% Costa Mesa Sanitary District Standarized Trash Container Survey Mid - Program Survey Responses - A List of Comments Item Comment • Address Hauler 60's Hauler 90 1 A smaller size would be more convenient 1955 Anaheim D -2 5 .................. At what cost would standardization be? I think this would save $$ in back injuries as well as 2 worker's comp. Certain times of the year, yard waste overwhelms one can so it is necessary to still use my old 3 cans 2033 Balearic 1 .................. 1 am alone, over 65. It was difficult for me to store them in a convenient place. I would never a fill one, lid was awkward. I have two covered containers with wheels that I can use more easily. 2013 Balearic 0 0 .................. 5 1 cannot comment as the container was too large and bulky for.me to handle. 1989 Komat o 0 .................. I found the containers to be too large. It barely fit through the back garage door. I can maneuver a 30 gallon container easily and I find a detached lid more convenient. The garbage 6 collector has not picked up the second container yet. 1985 Kornat 2 .................. never received the new gray container. From looking at my neighbor's they did not look big 7 enough. I prefer staying with the old black ones. 2014 Lemnos 1 1 only used once or twice but missed the deadline for returning it. Now I find it handy so I'm 8 getting rid of a lot old magazines. 1963 Balearic 1 .................. I support using the container if there is no extra charge as the garbage collector benefits just as 9 much. It makes job easier and quicker. .................. 10 Ewas r to see so many returned at end of the test period. 2013 Lemnos 1 Page 1 of 3 . Costa Mesa Sanitary District Standarized Trash Container Survey Mid - Program Survey Responses - A List of Comments Item Comment Address Hauler 60's Hauler 90 11 I would be willing to buy a container for up to $50 but wouldn't rent one for $2 a month indefinite) . 1955 Anaheim 10 .................. 12 If container reduce cost then provide them for free and reduce trash collection fees. Monthly rentals way too high 2001 Kornat 2 .................. 13 If the District is able to provide the 60 gallon containers through cost savings, I'd support this. I am not interested in purchasing or renting these containers. I have already invested in standard cans. 1950 Balearic 2 .................. 14 It's too expensive .................. 15 Make sure the quality of containers is adequate. The wheels fell off both of our containers. 2032 Komat 2 .................. 16 Not at extra cost 2009 Lemnos 2 17 Not if you charge us monthly for container - No way .................. 18 Senior citizens do not have large volume of trash that others do. A trash bag is adequate. .................. 19 .................. The City should offset any cost involved vs. benefit 20 The containers were not most efficient. Suggest the city go to type that won't break with too heavv of a load. 1938 Balearic 2 .................. 21 IToo big and heavy. Standard trash bags don't fit. Grass trimming smell them up. 2016 Komat 2 Page 2 of 3 Costa Mesa Sanitary District Standarized Trash Container Survey Mid - Program Survey Responses - A List of Comments Item Comment • Address Hauler 60's Hauler 90 22 Too hard to move, hard to retrieve object thrown out by mistake. Hard to clean. 2021 Baltra 2 .................. 23 Too large and bulk 24 Too large and bulky to clean and wash and to get to the bottom of. 25 We already rent the containers 1996 Balearic 0 0 .................. 26 We are not here year round so would not want to pay extra for containers 2002 Lemnos 2 .................. 27 We did not participate. No new container was given to us. We have been using our Hauler 90 ever since the program started and have enjoyed it's use ever since. 2037 Balearic 0 0 .................. 28 We have used the large roll out container for as long as you have offered it 1946 Balearic 0 0 .................. 29 We were unable to participate in your program. We are disabled and your trash containers are too large and heavy for us to handle. 2000 Balearic 0 0 .................. 30 Would be interested if we could purchase or rent at a lower cost as we need at least two containers 2004 Komat 2 31 You're doing a great job! 1985 Anaheim A -1 8 Page 3 of 3 • Costa Mesa Sanitary District Memorandum To: Board of Directors From: Lois Thompson, Assistant Manager ipc Date: July 2, 1999 Re: Door -To -Door HHW Program Update The District has completed its first year utilizing the Door -To -Door Recyclable Household Hazardous Waste Collection Program. A total of 277 pick ups at $65.00 per stop were completed for a total cost of $18,005. The District budgeted $40,000 for this program in fiscal year 98/99. The table below indicates the amount collected for each material type included in the program: Antifreeze, gallons Auto Batteries, each Used Oil, gallons Latex Paint, gallons 72 171 781 1581 The response from the public has been overwhelmingly positive and has resulted in the following statistics. • The program scores a 94% rate for convenience • The program scores a 84% rate for customer satisfaction* • Residents responding to the survey reported that hazardous materials had been stored for approximately six to ten years before being collected in this program • 98% of residents responded that they would like to see the program continue as a regular service • Only 46% of the respondents had ever used one of the County's permanent Household Hazardous Waste Collection Facilities *Many of the customers who were not completely satisfied with the program requested that the District collect all household hazardous waste materials. �1 Door -To -Door Hazardous Waste Program Survey Responses Written Comments A provision should be made for old oil base paints along with the latex paints. The HHW centers take oil base paints. Excellent program Excellent program, hope it continues. Excellent program, since I was unable to bring the materials to the center, Thanks again. Excellent Service. Good thinking to save the environment. Great program easy to use. Pickup person was patient and extremely helpful, courteous and informative. Great program for home owners and renters. Great Program!!!! Saves our environment, keep it u Great service, thank you. Disposed a car battery. Having access to the HHW center in HB is wonderful, been there 3 times. Having to mark paint & oil is too hard. A lot of stuff I didn't know. He advised me where to take oil based paint and I did. He was very helpful. Hopefully your services will get to thinking more positively about where to put this stuff when there is no more room! How about collecting non -latex paint and other hazardous waste also? How about taking more cans /gallons of waste on each appointment? I believe the program is needed! I see neighbor's garages full of hazardous material, Thanks, Doug Clay. I can only imagine what would happen to these materials if your service wasn't available. Well done!! I feel it is a necessary service to insure the waste does not get disposed of improperly. I followed instructions. You picked up 1/2 of what I put out. You only pick up 20 gallons? It is 20 cans or 20 gallons? This is a irritating policy, not explained before pickup. p Page 1 • • a • Door -To -Door Hazardous Waste Program Survey Responses Written Comments �J • d I suggest a regular day ala garbage pickup day. No telephoning would be necessary, maybe every three months, Put out flyers. I was disappointed that not everything was picked up. I still had to go to HuntBch, I could have just as well have done it all myself. I would take this hazardous material to a center if I could take it all in one trip. If hazardous waste disposal is the goal, why did they leave the oil based paint and only take the water based? Oil based being more hazardous!!! It was a very convenient way to get rid of paint. Thank you. It was great not to worry about it. Thank you! It would be nice is the program picked up a wider variety of hazardous waste. It's a good feeling to know if you do have to dispose of waste there is someone to call on. It's confusing to know which waste products go to which type of collection (vinyl vs oil paint? batteries ?) It's nice to know that its a phone call away and not a two hour job getting to and from one of the drop off sites. Keep it up! Keep it up! Last pick up wouldn't accept spray cans My experience was that I put material out to be collected. I then received a card giving me directions & time to disposal site in HB. I then transported the material myself. Need a toll free 800# and 24 hr turnaround. The service was difficult to use: 1. call a number, 2. wait for an appt., 3. Improper label, can't take it. Need to pick up a wider variety of hazardous materials. Needed pick up at home. I'm 90 years old, no car. Not all paint was taken - some was left - not sure why??? Only suggestion is more communication! Page 2 c� i Door -To -Door Hazardous Waste Program Survey Responses • Written Comments Outstanding job, very pleased. Perhaps a little more clear on exactly what you will take - he left several things, but that's ok. Pick up all paint products, i.e. latex, oil base, spray cans. Pickup was timely, but drived insisted he was only allowed to pick up a limited amount of cans (six gallons) what do I do with the rest of them? Please continue the program Please warn peiople about oil containers. They took my reuseable oil container away, instead of emptying it. Seems costly versus permanent HHW center Thank you for considering this service. Thank you for this program for the public as a tax payer very appreciated. Thanks The permanent HHW act like they are doing us a favor! This door -to -door guy was very helpful! The program is absolutely necessary if we are to properly dispose of hazardous waste. No one will pay or make a major effort without it. They were very friendly and efficient. They were very selective in what they took, most of materials left behind. Used paint, cleaning chemicals, solvents etc. Need to specify exactly what will be picked. This is a wonderful program, one that should continue! The man that came to.my home was very pleasant & knowledgeable. This is a wonderful service. Only improvement would be picking up oil paint as well. I had to make a trip to HB disposal. This program helps me minimize the acculuation of material I would otherwise save for a trip to the HHW center. This program should be continued for the sake of the environment and the do-it-yourselfer This program would be better if oil based paint & solvents were included. Page 3 F--] is 0 Door -To -Door Hazardous Waste Program Survey Responses Written Comments 17,� This program would be better if they collected everything I found in my garage, oil, paint & all. This service was great! I had previously made two trips to HB and they were closed both times even though it was during their regular hours. Very good service! & solved a big problem. Very prompt and courteous service! A program worth keeping! We wish you tool all hazardous waste materials. We had items for our last pick up that you did not collect. It is not convenient to go the hazardous waste center. What about varnishes, primers, and other paint products? What do we do with old lead based paint? Wish they would take more products Would like to spectrum of pick-up items to include hazardous chemicals, pesticides/herbicides You should pick up water based paint as well as oil based paint. Page 4 Ir � A Safety -Meen Company Tuesday, July 06, 1999 Lois Thompson Costa Mesa Sanitary District 77 Fair Drive Costa Mesa, CA 92626 Re: Agreement for HHW Services Dear Lois: RECEIVED JUL C) 7 1999 COSTA MESA SANITARY DISTRICT Enclosed please find revised documents with your requested changes. Please note that the original Certificate of Assurance and Indemnification (# 1- 9268 -001) is still in force with this new agreement The transporter insurance as listed on Scope of Work is the same as automotive insurance listed on our policy. Separate transporter insurance is not applicable. I have removed the word transporter to avoid further confusion. With regard to the HHW Facility Permit. The DTSC has not to date performed the inspection of the El Monte Facility. We have been told they have been too busy to perform this inspection. As soon as it is performed we will forward copies of inspection for your files. Please forward one fully executed copy of agreement back to me for my file. If you have any questions on this matter please do not hesitate to contact me. Sin ely / Patrick Anderson Vice President 1845 Orangewood Avenue • Suite 320 • Orange, California 92868 • 714 - 634 -3700 • fax 714 - 634 -3799 www.curbsideinc.com ,,.,, SERVICE AGREEMENT Curbside, Inc. THIS AGREEMENT is made this day of by the Costa Mesa Sanitary District, a district formed in 1944 under the Sanitary District Act of 1923,Part I, Division VI, Sections 6400 through and including 6941.9 of the Health and Safety Code ( "DISTRICT "), and Curbside, Inc., a California Corporation ( "CONTRACTOR "). RECITALS WHEREAS, Curbside,-Inc., a Safety-Kleen Company ( "CONTRACTOR ") and DISTRICT desires to utilize the services of CONTRACTOR to establish and manage the DISTRICTS Door -to -Door Household Hazardous Waste Collection Program; and, WHEREAS, CONTRACTOR is qualified by virtue of experience, training, education, and expertise to accomplish the services. AGREEMENT THE PARTIES MUTUALLY AGREE AS FOLLOWS: 1. Term of Agreement. This Agreement shall begin upon execution and continue until June 30,2000, unless extended. 2. Services to be Provided. The services to be performed by CONTRACTOR shall consist of the collection of Household Hazardous Waste as listed on (Exhibit "A" Recyclable Household Hazardous Waste Types and Exhibit "B" Non Recyclable Household Hazardous Waste Types) directly from residents of the City of Costa Mesa and Santa Ana Heights and disposing of said waste in a manner which is consistent with current State and Federal Health and Safety Code requirements. ( Scope of Work Exhibit "C ") Compensation. CONTRACTOR shall be compensated as follows: 3.1 CONTRACTOR will charge a per stop fee of $65.00 for each completed residential stop for collection and disposal of recyclable Household Hazardous Waste per attached Exhibit A. CONTRACTOR will charge $95.00 for collection of non recyclable material as listed on Exhibit B. If Resident fails to have waste available on second return trip a fee of $30.00 may be charged per stop to the resident. 3.2 Method of Payment. CONTRACTOR shall, on a monthly basis, submit to DISTRICT an itemized invoice for compensation for all collections performed. CONTRACTOR can expect to receive payment within a reasonable time thereafter and in any event in the normal course of business within 30 days after receipt of invoice. 3.3 CONTRACTOR offers a 2% discount if invoice is paid within 10 days of original invoice submitted to the DISTRICT 9 r 0 4. Insurance Requirements. 4.1 CONTRACTOR or its operating entity performing tasks in DISTRICT will comply with the terms of sections 4.2 through 4.4. 4.2 Commencement of Work. CONTRACTOR shall not commence work under this Agreement until it has obtained all insurance required and the DISTRICT has approved this insurance. All insurance required by this Agreement shall contain a Statement of Obligation on the part of the carrier to notify DISTRICT of any material change, cancellation, or termination at least thirty (30) days in advance. 4.3 Workers' Compensation Insurance. During the duration of this Agreement, CONTRACTOR and shall maintain Workers' Compensation Insurance if applicable. 4.4 Insurance Amounts. CONTRACTOR shall maintain the following insurance for the duration of this Agreement: (a) Comprehensive general liability and automobile liability in the amount of $1,000,000.00 per occurrence; (b) Endorsements for the policies under section 4.4 (a) shall designate DISTRICT as and additional named insured. CONTRACTOR shall provide to the DISTRICT proof of insurance in the form of both certificates, of insurance and endorsement forms, as approved by the office of the Districts Attorney. (c) Contractor shall provide District with Certificate of Assurance and Indemnification in the amount of $1 billion dollars. Non - Liability of Officials and Employees of the DISTRICT and Participating Residents. 5.1 No official or employee of DISTRICT shall be personally liable to CONTRACTOR in the event of any default or breach by DISTRICT, or for any amount which may become due to CONTRACTOR. 5.2 CONTRACTOR will provide a $1,000,000,000.00 indemnity certificate from Safety-Kleen Corp. to the DISTRICT. Certificate is attached as exhibit D and incorporated herein by reference. 5.3 CONTRACTOR will become the Generator for Waste Collected from all homes. Resident Jiabil ity ends when CONTRACTOR collects the material from the resident's property. L�.cQ ��sr2ic.r's 6. Non- Discrimination. CONTRACTOR covenants there shall be no discrimination against any person or group due to race, color, creed, religion, sex, marital status, age, handicap, national origin, or ancestry, in any activity pursuant to this Agreement. 7. Independent CONTRACTOR. It is agreed to that CONTRACTOR shall act and be an independent CONTRACTOR and not an agent or employee of DISTRICT, and shall obtain no rights to any benefits which accrue to DISTRICT'S employees. 0 Compliance with Law. CONTRACTOR shall comply with all applicable laws, ordinances, codes, and regulations of the federal, state, and local government. Disclosure of Documents. All documents or other information developed or received by CONTRACTOR are confidential and shall not be disclosed without authorization by DISTRICT, unless law requires disclosure. 10. Ownership of Work Product. All documents or other information developed by CONTRACTOR and specifically compensated for by DISTRICT shall be the property of DISTRICT. CONTRACTOR shall provide DISTRICT with copies of these items upon demand or upon termination of this Agreement. 11. Conflict of Interest and Reporting. CONTRACTOR shall at all times avoid conflict of interest or appearance of conflict of interest in performance of this Agreement. 12. Notices. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process. (a) Address of CONTRACTOR is as follows: William B. Anderson Curbside, Inc. 1845 Orangewood Avenue Suite 320 is Orange, CA 92868 (b) Address of DISTRICT is as follows (with a copy to): Lois Thompson Rob Harriers, Manager/ District Engineer Costa Mesa Sanitary District P.O. Box 1200 Costa Mesa, CA 92628 -1200 13. CONTRACTOR'S Proposal. (a) CONTRACTOR'S proposal is herein incorporated by reference and enclosed as Exhibit "E" 14. Familiarity with Work. By executing this Agreement, CONTRACTOR warrants that: (1) it has investigated the work to be performed; (2) it has investigated the site of the work and is aware of all conditions there; and (3) it understands the facilities, difficulties, and restrictions of the work under this Agreement. Should CONTRACTOR discover any latent or unknown conditions materially differing from those inherent in the work or as represented by DISTRICT, it shall immediately inform DISTRICT of this and shall not proceed, except at CONTRACTOR'S risk, until written instructions are received from DISTRICT. 15. Time of Essence. Time is of the essence in the performance of this Agreement. • • • 16. Limitations Upon Subcontracting and Assignment. The experience, knowledge, capability, and reputation of CONTRACTOR, its principals and employees were a substantial inducement for DISTRICT to enter into this Agreement. This Agreement may not be assigned voluntarily or by operation of law, without the prior written approval of DISTRICT. If CONTRACTOR is permitted to subcontract any part of this Agreement, CONTRACTOR shall be responsible to DISTRICT for the acts and omissions of its sub - CONTRACTOR as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationship between any sub - CONTRACTOR and DISTRICT. All persons engaged in the work will be considered employees of CONTRACTOR. DISTRICT will deal directly with and will make all payments to CONTRACTOR. 17 Termination. DISTRICT and CONTRACTOR shall have the right to terminate this Agreement for cause by providing sixty (60) days written notice of intention to terminate this agreement. 18. Authority to Execute. The persons executing this Agreement on behalf of the parties warrant that they are duly authorized to execute this Agreement and that by executing this Agreement, the parties are formally bound. 19. Indemnification. CONTRACTOR agrees to protect, defend, and hold harmless DISTRICT and its elective or appointive boards, officers, agents, and employees from any and all claims, liabilities, expenses, or damages of any nature, including attomey's fees, for injury or death of any person, or damage to property, or interference with use of property, arising out of, or in any way connected with performance of the Agreement by CONTRACTOR, CONTRACTOR'S agents, officers, employees, sub - Contractor's, or independent CONTRACTORS hired by CONTRACTOR. The only exception to CONTRACTOR'S responsibility to protect, defend, and hold harmless DISTRICT, is due to the sole negligence of DISTRICT, or any of its elective or appointive boards, officers, agents, or employees. This hold harmless agreement shall apply to all liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by CONTRACTOR. 20. Modification. This Agreement constitutes the entire agreement between the parties and supersedes any previous agreements, oral or written. This Agreement may be modified only by subsequent mutual written agreement executed by DISTRICT and CONTRACTOR. 21. Waiver. All waivers of the provisions of this Agreement must be in writing by the appropriate authorities of the DISTRICT and CONTRACTOR. 22. State Law. This Agreement shall be construed in accordance with the laws of the State of California. Any action commenced about this Agreement shall be filed in the Orange County District Superior Court. 23. Interpretation. This Agreement shall be interpreted as though prepared by both parties. 4 24. * Preservation of Agreement. Should any provision of this Agreement be found invalid or • unenforceable, the decision should affect only the provision interpreted, and all remaining provisions shall remain enforceable. IN WITNESS THEREOF, these parties have executed this Agreement on the day and year shown below. COSTA MESA SANITARY `DISTRICT' LOW President Approved as to form: Secretary District Counsel • CURBSIDE, INC (A Safety-Kleen Company) "CONTRACTOR" Date: ENCLOSURES Exhibit A- Recyclable Waste Types Exhibit B- Non Recyclable Waste Types Exhibit C- Scope of Work Exhibit D- Certificate of Insurance/Indemnification document from Safety-Kleen Corp Exhibit E- Proposal Exhibit F- Evidence of permit /license for El Monte HHW Facility . Exhibit G -Age, type and number of vehicles used in HHW pickup program Exhibit H- Description of employee training/certification program Exhibit "A" REcycLA BCF, R£ HOUSEHOLD HAZARDOUS WASTE TYPES The following items will be collected through the ABOP program. 1. Unlimited used motor oil in containers of 5 gallons or less 2. Unlimited automotive batteries 3. Unlimited used oil filters 4. 10 gallons of antifreeze in containers of 5 gallons or less 5. 10 gallons of latex paint in containers or less r] 6 A Safety -Meen Company EXHIBIT "B" Household Hazardous Waste Program Materials Collected • (typical) The list of items below represent most of the "typical' chemicals and materi- als that will be collected by Curbside /Safety -Kleen unless arrangements are made to include other categories. While the listing is not comprehensive, it does include most of the major categories of items. The last paragraph indi- cates items which will not be collected and items which may be collected if agreed to in the contract. ACCEPTABLE ITEMS 3�- Lubricants — used oil, transmission fluid, gear oil, compressor oil Paint — latex, oil based, paint prod- ucts including thinner, lacquer Batteries —Automotive, household Cleaners — silver polish, furniture pol- ish, metal cleaner Flammable — gasoline, solvents, kerosene, charcoal lighter Poisons — pesticides, roach motels, spray insecticides Hobby Supplies — glue, paints, chemicals Garden Products — herbicides, bait, fertilizers, weed killer Automotive products — injector spray, brake spray, brake fluid, an- tifreeze, carburetor cleaner, metal conditioner, paint, paint remover Lamps — fluorescent tubes 0 Thermostats — mercury switches Thermometers — containing mer- cury only Aerosol cans — that contain flam- mable or hazardous materials Personal products — nail polish, polish remover => Photography Chemicals — devel- oper, fixer Curbside Inc. UNACCEPTABLE ITEMS 1845 Orangewood We will not accept medical waste, nuclear /radioactive waste, explosives, ammuni- Avenue tion and commercial chemicals in containers of over five gallons. Suite 320 Orange, CA 92868 We will accept commercial chemicals in any size container provided that payment is made by the client or participant in addition to the regular program charge. 55 Phone: 714 -634 -3700 gallon drums of used oil and other "typical" HHW will be collected at addition cost. Virtually any waste can be collected including the unacceptable items abo Fax: 714 -634 -3799 if prior arrangements are made so that special teams can respond. Email: pfa@curbsideinc.com SCOPE OF WORK v Curbside, Inc. Door -to -Door HHW Program Items Included in this Program I. Transportation fuel maintenance personnel license insurance spill response equipment safety equipment driver safety and spill response training permit costs $1 Billion Certificate of Indemnity II Collection per stop of all material as listed on exhibit "A" and `B" III Recycling /disposal transportation of materials documentation recycling cost disposal cost removal/separation/handling facility expense IV. Hotline personnel expense phone line cost phone equipment cost answering service expense computer and equipment expense office space and costs supplies V. Reports(District and State) maintain database personnel time printing office supplies postage programming cost office equipment maintenance VI. Events personnel time to attend (up to 2 events per year) coordination VII. Meetings transportation cost personnel time phone costs office supplies EXHIBIT "C" VIII. Invoicing personnel time for document preparation to meet District requirements office supplies IX. Supervision meeting with City supervising personnel analyze data Pick -up and delivery of materials to from City X. Survey postage printing design personnel cost equipment/data entry expense X. Overhead worker compensation insurance (19% of gross for drivers) liability insurance (excess $lm coverage) permit fees license fees facility expense legal (contract preparation) office equipment office supplies We do not bill hours. Costs are all inclusive so that you are not faced with miscellaneous invoices that take time to process and diverts our efforts away from implementing a successful program. TOTAL CHARGE: $65.00 for recyclable stops ( exhibit "A") $95.00 for non - recyclable (exhibit `B ") 9 \ \matrix \public \opgrants \scope of work costa mesa JUL 06 '99 133: 1 PM INSURANCE OFF IC P . 19:'2g- - ACO/aD CERTIFICATE OF LIABILITY INSURANCI -0PID sm- OATE(MMl6/9 CIIR13S -1 07/06/99 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Fullerton insurance Service HOLDER_ THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 1150 E O: angethorpe Ave, #101 ALTER THE= COVERAGE AFFORDED BY THE POLICIES BELOW. Placentia CA 92670 Phone:716 -577 -5800 Fax:714- 577 -5888 INSURERSAFFORdINGCOVERAGE INSUREC •�- IN&VRERA: Coamnercial union Insurance Curbside, Ina 1845 Orangewood Orange,CA 92868 COVERAGES INSURER B: Golden Eagle Insurance Co INSURER C: 1 INSURERD Y'— A 1 THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. �7IR - TYPE OF INSURANCE POLICY NUMBER DATE DA LIMITS GENERAL LIABILITY EACH OCCURRENCE $1,000,000 A X COMMERCIAL GENERAL LIABILITY FALH524542 06/07/99 06/07/00 FIRE DAMAGE (Any one fre) S CLAIMS MADE 7XI OCCUR MW D(P (Any one person) g J • excludes PERSONAL &ADV WJURY $1,000,000 • professional E&O GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PEA: PRODUCTS • COMPAOP AGG $1,000,000 POLICY r JrEGO`T- F7 LOC AUTOMOSILELIABILRY ANY AUTO COMBINED SINGLELIMrT (Ea acel<ena g1,000,OOO X BCDILYINJURY (Pe`porwn) $ A ALL OWNED AUTOS SCHEDULED AUTOS AT49229 06/07/99 06/07/00 900ILY INJURY (per awdenp S HIRED AUTOS NON-OWNED AUTOS MCS -90 PROPERTY DAMAGE (Pe,aodoenp S - . GARAGE LIABILITY AUTO ONLY - EA ACCIDENT S ANY AUTO OTHER THAN EA ACC S y� S AUTO ONLY; AGG p(CESS LIABILITY EACH OCCURRENCE S OCCUR CLAIMS MADE AGGREGATE g S DEOUCT16LG g RETENTION S B WORKERS COMPENSATION AND .EMPLOYEAVLIABILITY NWC38426502 08/23/98 08/23/99 X TI A LInaRS ER E.L. EACH ACCIDENT S E.L. DISEASE - EA EMPLOY S E.L. DISEASE -POLICY LIMIT is OTHER *10 da •non Payment 1 DESCRIPTION OF OPFJRATIONSILOCATIONSIVEMICLES /EXCLUSIONS ADDED BY E'NDORSEMENT1SPECIAL PROVISON3 re: CG20101093 CERTIFICATE HOLDER N I ADOITIONAL INSURED; INSURER LETTER_ CANCELLATION COSTA2'M SHOULD ANY OF THE AP-OVE DEBCAMED POLICIES BE CANCELLED BEFORE THE EXPI"TION DATE THEREOF. THE ISSUING INSURER WILL ENDEAVOR TO MAIL. Costa Mesa Sanitary District x301 DAY$ WRITTEN NOTICE TO THE CER FICATEHOL-DER NAMED TOTHE L Thompson Rob Hamers LEFT, BUTT ASLVRE N 00 SO SHALL IM E NO LIDATION OR UABIL(TY OF District Manager /Engineer P O SOX 1200 ANY KIND UPON THE INSURER, rtg qQE OR R TATIVES. Costa Mesa CA 92628 -1200 Foil Insurance Inc ACORO 25 -5 (7197) 1 TZ ORD CORPORATION 1986 8/10/98 i POLICY NUMBER: FALH52454 CO MERCIAL GENERAL LIABILITY CG 20 10 10 93 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS (FORM B) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE- Name of Person or Organization: Costa Mesa Sanitary District P. O. Box 1200 Costa Mesa, CA 92628 -1200 w (If no entry appears above, information required to complete this endorsement will be shown in the Decla- rations as applicable to this endorsement.) WHO IS AN INSURED (Section II) is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of your ongoing operations performed for that insured. 0 L Exhibit • (p Yrµr r No. 1- 92868-001 - Date: June 26,1998 f; sah safelthleen r E� 01 k Clear Solutions to Contaminated Material Problems Certificate of Assurance and Indemnification 1 For costa T esa Sanitary District {,.. Safety - Kleen Corp. provides solvents for use in our equipment and in customer owned equipment. Safety - Kleen also removes contaminated materials from its customers' premises for processing. Safety - Kleen certifies to you that as long r;r vt ioi;«, ,;rla1y1.\1, t: as you comply with applicable laws and regulations and the terms of your agreement with Safet y- Kleen, Safet - Kleen assumes full responsibility for those materials once Safety - Kleen removes them from your facility: • We agree to transport, store, recycle, reclaim, re- refine and dispose of the contaminated materials we remove from your facility in accordance with all applicable state and federal laws and regulations. • In the event a spill occurs while we are transporting, storm ,.re cling, reclaiming, re-refining or disposing of our P 9 cy 9. 9 P 9 y t,. contaminated materials we will pay all costs and expenses tq Fleap up that spill. 'fHi��°„ w a filit; i;yifr In the event ground or water pollution results from our tiarisportirig, "st666g, recycling, reclaiming, re- refining or disposal of your contaminated materials, we will pay all costs and etpenses to remedy that pollution. t' yN <l� •N�' , r rZ Safety - Kleen agrees to indemnify, defend and hold you harmless from all liability arising from Safety Kleen s Ft transporting, storing, recycling, reclaiming, re- refining or disposing of your materials including, but not limited to the -; costs of any remedial action under the Comprehensive Environmental Response, Compensation and Liability Act of 1980 (also known as Superfund) or comparable state law, provided that you comply with applicable laws and + ! �►,I;�tltL regulations and the terms of your agreement with Safety - Kleen. FETid L EN CORP. Over $1,000,000,000 in Assets NYSE Symbol: (SK) y D &B Rating: 5A2 J hn G. hnson, Jr. ��}.L resident Chief Executive Officer �►'(�Sl��h ©1989 safety Kleen Corp Printed In U S A on recycled paper. L ,p�,Y i 4r:. : . __ ;:i{�:� /�}y�p� Sr 7 f ice} +tH, ' 1.4+ +,. t. 'Y ,11i•tNi4.L'j y �j litli+ 4 '� \ 14A :: ulf77' - sf�`8',.11Wi�i•Wi1,'Ci' 4 a�V7bYi111 YP •t� �'^r ,.; _ �.'a'i, �'.� ; � •'� s.. s � � : •r_ r s a � r u . r: at\\\ . r+svl,, _ �,a�\\r v aa[iti, ;:+�MU� '4Mn,, � „tom Vl/ �' �.9?7� I/�,yy�� r �- - 1KV! �v r , . a. � ' r \,!� , •iIn , - \ y i Y + �: / , 1 r "� stt \ / tp `e�v %..tt, , �yy�l't it.vi�fi�..�:r.. .:.t... * / +r. -i,:.� _ . %I i-lC �i'i! .n'-,'. ..:F%�C' j. .i�.. V'3rj�1,; ;1�.ri1 �•.,..1��'.: a.. � ,:�r..��/_��1�� , ^ t `"'` �\ fi � /\ EHHIBIT "E" COSTA MESA SANITARY DISTRICT DOOR -TO -DOOR HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM PROPOSAL Prepared by Curbside, Inc. A Safety -Kleen Company © July 6, 1999. t!v PART ONE — DESCRIPTION OF PROPOSED PROGRAM Section I — Introduction This recommends that the Costa Mesa Sanitary District provide its residents an innovative, new approach to the collection of Household Hazardous Waste. The program accommodates even the most under -served residents (elderly and disabled citizens) through residential, door -to -door household hazardous waste collection (HHW). Instead of asking residents to transport their HHW` to the County permanent collection facilities or one -day events, this program will collect the material directly from the homes of participating residents. There will be no long lines for participants to wait in, no transportation is required on the part of the resident, and residents do not have to be home for collection to occur. The proposed program offers greater convenience, than permanent .foci =s and collection events. The District will be billed on a two -tie tem. (See monetary proposal) L Curbside Inc., a Safety -Kleen Company (Contractor), will provide all services for the Costa Mesa Sanitary District (District). The proposed program consists of two elements: • Door -to -Door Collection • Customer Survey / Performance Monitoring Residential Collections: All collections will be performed by Curbside, Inc. /Safety -Kleen (Contractor). Collections will be available to all residents within the District. Residents will be able to call a 24 -hour, toll -free hotline number to schedule a collection HHW. The contractor is able and willing to collect from anywhere in the District. The District will determine the number of stops per year. The total number of stops will determine program cost. Contractor personnel will collect material on the scheduled collection day. Special assistance will be given to seniors /disabled as needed at the time of collection. All collected material will be transported to the Safety -Kleen Branch in El Monte which is a State of California permitted Household Hazardous Waste Facility. Once there the material will be separated and then shipped to the appropriate, licensed facilities for recycling. Survey Program / Performance Monitoring: The Contractor will implement its survey program to monitor program performance. Each participant will have the opportunity to complete and return a survey card. The survey measures the customer service satisfaction by each participant. Contractor staff will compile monthly (or as needed) reports for the District. These reports measure the quantity and types of materials collected. Combined, the survey results and quantitative data will provide a complete picture for the District and Contractor to review the program while in progress. Costa Mesa Sanitary District, HHW Program. July 6, 1999. 2 • Section H — Description of Work The proposed program will consist of two elements: (1) a door -to -door HHW collection program (2) a door -to -door ABOP collection program. Door -to -Door HHW Collection Element: The Door -to -Door HHW collection procedure will operate in a fashion already familiar to many residents. 1. Participants call the existing hotline number (800) 449 -7587 (1- 800 -HHW- PKUP) to schedule a collection. 2. A Curbside' Operator determines composition of materials for collection and a pick -up date is scheduled. 3. A kit and instructions will be mailed out via UPS to resident. 4. On the collection day, our highly trained service person arrives, checks the materials to be picked up against the inventory sheet and collects the materials. 5. If all materials are acceptable, he will carry the material to the vehicle. 6. Materials are sorted by hazard class and placed into proper containers. Separation precedes transportation to avoid contact with incompatible substances. 7. Ineligible material is sealed back into the kit and additional instructions are left for the resident. 8. Material collected is transported to the Safety - Kleen's El Monte branch for separation and lab packing. This facility is permitted to accept HHW. 9. Material is then, shipped to appropriate Safety -Kleen facilities for recycling /disposal. Calls to the existing hotline will be answered between 5:00 a.m. and 5:00 p.m. Monday through Friday. After hour calls, including weekends and holidays, will be responded to within one business day from the receipt of the call. The hotline is staffed by two full time and two part time operators. At least one full time operator is bilingual in English and Spanish. Materials eligible for collection include: All items as listed on Attachment "A ". Collection personnel will provide special service to elderly and disabled participants at no extra charge. These individuals often have conditions that may prevent them from preparing material for collection. We will assist by going into their homes and gathering the materials for collection. We will then prepare their HHW appropriately for transportation. A survey card is included in each kit. The questions on the survey card are designed to monitor program performance and customer satisfaction. The survey cards are postage paid and are similar to those used in the current ABOP collection program. The cost of postage is included in the per stop cost. The survey card is filled out by the resident and mailed directly to the District staff. Staff then forwards the cards _to Curbside, Inc. where it is reviewed and entered into a database. If a participant misses a collection, or forgets to place the material out, a reminder card will be left at the residence to reschedule. Costa Mesa Sanitary District, HHW Program. July 6, 1999. The District will receive cumulative reports monthly, or on an as- needed basis. These reports will detail all materials collected, number of participating homes, and pounds of HHW per stop. Other pertinent information will also be included, and the reports can be specialized to meet any needs the District may have. All material will be transported to the Safety- Kleen's El Monte Branch, which is a permitted Household Hazardous Waste Facility. At all times during transportation and separation, incompatible substances will never come in contact with one another. Door -to -Door ABOP Collection Element: The Door -to -Door ABOP collection procedure will operate in the same manner as the current program. 1. Participant call the existing hotline number at (800) 449 -7587 (1- 800 - HHW- PKLTP) to schedule a collection. 2. A Curbside Operator determines types and quantities of materials for collection and a pick -up date is scheduled. 3. On the collection day, our highly trained service technician arrives, verifies the materials to be picked up and carries them back to the truck. 4. Materials are sorted by hazard class and placed into proper containers. Separation precedes transportation to avoid contact with incompatible substances. 5. Material collected is transported to the Safety- Kleen's El Monte branch for bulking and packing. This facility is permitted to accept HHW. 6. Material is then shipped to appropriate Safety-Kleen facilities for recycling. Calls to the existing hotline will be answered between 5:00 a.m. and 5:00 p.m. Monday through Friday. After hours calls, including weekends and holidays, will be responded to within one business day from the receipt of the call. Two full time operators staff the hotline. At least one full time operator is bilingual in English and Spanish. Materials eligible for collection in the ABOP program include: unlimited motor oil, used oil filters, auto batteries, 10 gallons of antifreeze, and 10 gallons of latex paint. Collection personnel will provide special service to elderly and disabled participants at no extra charge. These individuals often have conditions that may prevent them from preparing material for collection. Our Service Technician will leave a "door- hanger" style postage paid survey at each participating residence after the collection is completed. The questions are designed to monitor program performance and customer satisfaction. The survey card is filled out by the resident and mailed directly to the City staff. Staff then forwards the cards to Curbside, Inc. where it is reviewed and entered into a database. If a participant misses a collection, or forgets to place the material out, a reminder card will be left at the residence to reschedule. The District will receive cumulative reports monthly, or on an as- needed basis. These reports will detail all materials collected, number of participating homes, and pounds of HHW per stop Other pertinent information will also be included, and the reports can be specialized to meet the needs of the District. 0 Costa Mesa Sanitary District, HHW Program. July 6, 1999. 4 • All material will be transported to the Safety- Kleen's El Monte branch, which is a permitted Household Hazardous Waste Facility. The entire collection process is summarized as follows: 1. Resident contacts Curbside, Inc. via a toll -free hotline. 2. A Curbside, Inc. operator determines the classes of material for collection and schedules a pick -up date. 3. On the scheduled day, our highly trained service person arrives and collects material. 4. If all materials are acceptable, the material is carried to the vehicle. 5. The materials are then sorted by hazard class and placed into proper containers. 6. The material is transported to the Safety-Kleen Facility in El Monte. This facility is permitted to accept HHW. 7. The HHW is removed from the vehicle and sorted by hazard class. 8. The material is then shipped to one of Safety- Kleen's recycling facilities for further processing. 9. Complete reporting will be provided to the District. This is based upon the individual receipt used at the home. Reports will show what was collected, from whom, and when. At this point, used oil and antifreeze will be bulked at the facility. The latex paint will be shipped to Amazon Environmental for recycling. Material will never be poured or bulked at the residence. Unknown wastes will not be collected. However, for a fee charged to the resident the Contractor is capable of performing a field test to discover the nature of the unknown material. In all other cases, the Contractor will advise the participant on the proper course of action. The Contractor will issue a certificate of indemnity to the District in the amount of $1 Billion. The Contractor will also assume generator status as soon as personnel collect the material. Any accident or spill will be the complete responsibility of the Contractor. Trained Contractor clean up personnel will conduct all clean up operations. After conducting nearly 27,000 residential HHW collections, the Contractor has never had a spill or accident during collection or transportation of the material. After a completed day of collections, Contractor personnel will transport all material to the Safety-Kleen facility in El Monte. It will then be transported by the Contractor to the appropriate, permitted facility for recycling. Used oil will be shipped to the Safety-Kleen refinery in East Chicago, Indiana. There it will,be refined into new lubricants. The Safety-Kleen refinery is the largest of its kind in the United States and re- refines over 130 million gallons of used motor oil per year. Section III — Program Tracking / Monitoring The goal of performance monitoring is two -fold: • Ensure the program is performing as expected • To make informed adjustments to program strategy in effort to regulate or stimulate program use. Costa Mesa Sanitary District, HHWProgram. July 6, 1999. Programs are monitored in two ways: • Participant Survey Element • Program Performance Reports PARTICPANT SURVEY ELEMENT: Depending on collection type, survey cards are either enclosed in kit hung on the door of each residence after the collection is completed. The survey cards are designed to assess the level of satisfaction and over -all performance of the program. Completed survey cards are mailed (postage paid) directly to the District. After staff review, they are forwarded to the Contractor for entry into a survey database. PROGRAM PERFORMANCE REPORTS: Two types of reports will be produced: • Daily Routing Sheet • Monthly (as needed) Performance Report The quantitative performance of the program will be monitored through the used of timely reports. Routing reports are compiled for each collection day. Quantitative reports are compiled once each month (or as needed by the District). District staff can obtain data at any time upon request. ROUTING REPORTS: Each day, Curbside, Inc. will create a daily routing report. This report will show the names and locations of participants as well as a rough inventory of what HHW the resident has, and an inventory of what was actually collected. A routing sheet will be kept for each day of collection. MONTHLY PERFORMANCE REPORTS: At the end of each month (or as needed), a report will be created and sent to the designated District staff contact. These reports will include a complete breakdown of pounds and/or gallons of material collected by class. These reports will give current and cumulative monthly totals. A phone conference will be held each month between the Contractor and District staff. Any necessary adjustments to the program will be discussed at that time. The Contractor will travel to the District at any time upon District Staff's request. The District will also receive all paperwork that pertains to the collection, quantification, processing and transportation of the material as needed. r� Costa Mesa Sanitary District, HHW Program. July 6, 1999. b PART THREE — MONETARY PROPOSAL The Contractor will bill the District on a completed stop basis. The cost of a Completed stop for Non recyclable material will be $95.00. The cost for ABOP collection will be $65.00. The Contractor has the capability of completing over 1,000 stops per month should the District require it. Only completed stops will be billed. Those participants who do not place material out for collection on their specified day will be marked as a "no- show" and the District will not be billed. If a participant makes two consecutive "no- shows" the resident may be billed $30.00 per no- show. The Contractor does not bill hours. The following are included in the per stop cost: • Collection of material • Assistance to District Staff • Separation / bulking /transportation of • Program Administration material to final destinations • Operation of Hotline • Recycling of materials • Creation of Reports • Survey Program • Tracking of Survey Data • Press Release Scripts • Contractor time and travel • Postage Paid Survey Cards • Miscellaneous Cost For each participant using the program for the first time, the Contractor will deliver a quart of America's Choice re- refined motor oil at the residence. This will show the participant what is being done with some of their collected material, and help spread awareness about recycled products. In addition to the above the Contractor will provide at no charge to the District 1 employee to attend two events during the year to distribute any public education material and interface with the residents. ACTION STEPS: The proposed program will be made available to all District residents. Residents can call a toll - free hotline (1- 800 -449 -7587) to schedule a collection. Operators will staff the hotline Monday through Friday from 5AM to 5PM, Pacific Time. After -hours callers will reach Curbside's voice mail system. All voice mail calls will be returned the next business day. The voice mail operates 24 hours a day, and on weekends. Service can be provided (if needed) to participants within 24 hours of the call being received. The Contractor will have a sufficient number of vehicles available for operation in the proposed collection program. Each has been customized for HHW collection. These vehicles will be able to service District residents as often as demand dictates. When the participant calls, demographic and location data are obtained. Participants will give the operator a verbal inventory of the material to be collected. If the participant has any ineligible material, the operator will inform the participant whom to contact about the waste. The operator will inform the participant of the program parameters over the phone. A collection date will be scheduled at that time. Costa Mesa Sanitary District, HHW Program. July 6, 1999. The contractor is able to collect an almost unlimited amount and type of material per stop. Any material collected exceeding the total as listed above or in the Scope of Work will be done at an additional charge. The additional fee will be charged to the resident. The amount of the fee will be negotiated. Special service will be provided on an as needed basis for senior /disabled participants. Often senior /disabled residents are not able to lift and assemble their material for collection. Contractor will assemble and package material for these individuals free of charge. • Costa Mesa Sanitary District, HHW Program July, 61999 Yi •• � I'b P Depamml of 7;26c Substonczt Control 400 P Street, 4th Floor 'AO. Box 806 Sacramento. U 95812-0806 • • January 21, 1998 Mr. Juan Mreles For facility located at: Assistant Director of Community Development Safety -Moen Corporation City of El Monte 10651 Hickson Street 11333 Valley Boulevard El Monte, California 91731 El Monte, California 91731 AUTHORIZATION TO OPERATE A PERMANENT HOUSEHOLD HAZARDOUS WASTE COLLECTION FACILITY (PHErWCI) PURSUANT TO PERMIT BY RULE (PBR) - EPA ID: CAH ill 000 591 Dear Mr. Mireles: in{C ••fir Pere. WTlsan Governor James M. Strock Secretary for Environmenml Protection The Department of Toxic Substances Control (DISC) has received your permit by rule notification (Form DTSC 1094B) dated December 23, 1997. Your notification is administratively complete, but has not been reviewed for technical adequacy. A technical review of your notification will be conducted when an inspection is performed. You may be subject to penalty if violations (either statute or regulation) are found. Pursuant to Title 22, California Code of Regulations (Cal. Code Regs.), section 66270.60 (d) (6), you are hereby authorized to operate under permit by rule the permanent household hazardous waste collection facility identified above. You must renotify DTSC if any of the information provided in your initial notification changes significantly. To renotify, mail a revised Form 1094E with a cover letter explaining changes to: Household Hazardous Waste Unit Department of Toxic Substances Control State Regulatory Programs Division 700 Heinz Avenue, Suite 210 Berkeley, California 94710 -2737 The revised Form 1094B should have an asterisk in the left margin next to the new information; it should also be re- signed and re -dated on page S. mAR. 9. 1998 9:51AM I.HL/LeH L i 5t. - nr it-' El Monte PHHWCF Authorization CAH 111 000 591 Page 2 As set forth in Title 22, Cal. Code Regs., section 67450.9 (c), this authorization is contingent upon the accuracy of the information submitted in the notitication mentioned above. Any misrepresentation or any failure to fi ly disclose all relevant facts shall render this authorization to operate null and void. Effective March 1, 1997, responsibility for the oversight and inspection of tiered permitting facilities has passed to the Certified Unified Program Agency (CUPA) that has jurisdiction in your locale, Permanent and temporary household hazardous waste collections that are operating under PBR fall into this category. Authorization responsibility for the household hazardous waste collections still rests with DTSC. Until that responsibility is transferred to the CUPA, please continue to send additional new and revised notifications for these collections to DTSC. Pursuant to Health & Safety Code, section 25205.3, household hazardous waste collection £ acilities operated by local government agencies are exempt from all state fees imposed by Article 9.1 of the Health & Safety Code, As such, you will not be charged any fees for the operation of this permanent household hazardous waste collection facility. If you have any questions regarding either this letter or the operating requirements for your facility, please contact Mr. Lee Halverson of my staff at (510) 540 -3894. Sincerely, Charles A McLaughlin, Chief Northern California Branch State Regulatory Programs Division cc: Mr. Bill Jones, Manager Health Hazmat Division Los Angeles City Fire Department 5825 Rickenbacker Road Commerce, California 90040 -3027 This is the vehicle that will be used to complete residential, door -to -door household hazardous waste collections in the City of Costa Mesa: Make: GMC Year: 1996 Gross Vehicle Weight: Approximately 14,000 Lbs. In addition to this vehicle, our facility in El Monte, CA has seven additional step vans of similar size and make that may be called upon to assist with collections as needed. '4H /! LXHIBIT "I ._- HOUSEHOLD HAZARDOUS WASTE TRAINING Curbside Inc. /Safety -Kleen has instituted a rigorous training program for employees who manage household hazardous waste. This is to ensure that they not only understand how to handle the waste streams but that they understand the importance of good customer relations with residents. OUT employees undergo the following: HAZWOPER TZATNING This program is adMillictercd over a three, fnur or five day period in an educational setting. The minimum required of our personnel is twenty -four hours of this training from a professional, There is no minimum under federal law. Most of our customer service persomnel will have Rrrty hours of this training. ]A R PACK '1'11 AINTNCr All einployces who handle waste for shippuig which includes on vehicles wide household hazardous waste rcccivr at least eight hours on tite jnh training in the proper methods of separation of materials and packaging to meet state and federal transportation requirements, Some of this training is covered in the IIA7WOPER course and in the Ilouselhold Hazardous Waste training program ilOUSEHOLD HALARI >OTTS WAS'1't TRArN'TNG All employees who meet the public and accept 11i1W receive a ntinintmn of fourty hours of training specifically designed to cover all aspects of 1111W handling and transportation. The following is a listiiq Qi7 itenis that are included but the list is not all - inclusive-- 1. • Proper handling of equipment i.e. vehicle, drums etc. • Spill response as it may apply specifically to HHW • Scparation of materials into hazard classes • Nrnper use of drun►s i.e. locking, lic down • inventory form review • Route sheet notation and processing • Discrimination of non- acceptable waste items • Proper handling of HHW from home to drums in vehicle • Linergency procedures • Cnteractior with the public, i.e. people skills 0SlIA'SAFETY TRAINING; r1'1 ctnpluye:d-s undergo training to meet state and federal OSHA requirements. This : ncludes information about the facility and vehicles that they uorne in contact with and operate. ANNUAL REFRESI ILK TRIITNTNO All employees rcccivc annual eight -hour HAZWOPER refresher training, Customer Scrvice Yrrsonnel who actually Collect HHW rcccrve additional training al least twice each year for a minimum of lour hours each time. t i • RESOURCES 6400 East Bandini Boulevard • Los Angeles, California 90040 • (213) 726 -0277 HOME APPLIANCE RECYCLING UTH ENVIRONMENTAL LAW An increasing number of- metallic discard related laws and registrations have been enacted.at the federal and state levels in recent years in response to environmental protection and worker safety concerns. Most of these new laws focus on the removal and disposal of special materials which had previously been unregulated. Currently fifteen states have enacted a variety of laws that address the environmentally safe disposal of major appliances. In 1990, the federal government enacted the Clean Air Act prohibiting the uncertified venting or release of CFC's from discarded major appliances. CFC purging and recovery equipment must meet federal E.P.A. requirements as of August 12, 1993. . Operators of recovery equipment must themselves be certified by November, 1994. • Progressive states like California have enacted laws that go far beyond current federal regulations. AB 1760, THE METALLIC DISCARDS LAW Effective January 1, 1994 no solid waste facility shall receive any metallic discard for disposal that contains enough metal to make salvaging it economically feasible. In addition, AB1760 also mandates that materials requiring effective special handling be removed from appliances in -which thay are contained prior to crushing for transport or transferring to a baler or shredder for recycling. The entity that receives a major appliance bares the responsibility to certify that all hazardous materials have been removed and processed in accordance with federal and state law. The days of undocumented disposal of major appliances are at an end. Appliance manufacturers, dealers, rebuilders, recyclers, junk yards, rubbish haulers, municipalities and consumers are all liable for the proper processing and disposal of major appliances. --- RECYCLING AND ENVIRONMENTAL SERVICES --- SIM 4P " IN. Costa Mesa Sanitary District W. h OR R w Memorandum w c0'Pp'�� To: Board of Directors From: Joan Revak, Clerk of the District Date: July 7, 1999 Re: "THANK YOU" FROM RESIDENT Staff received the following voice mail message re the large item collection program from Costa Mesa resident, "Lisa ": "Thank you for having the large item pickup `thing' you do every year. I have some trash that was just picked up a minute ago that had been hanging around the house too long. Thank you - keep up the good work.!" A* • 10 • 9 C055T4 nE5A POLICE WAKUIENT GIf E ANALT515 WT CKME STOFFEWS TEWTPOOK TO: Capt. Warnock FROM: Holly Carver RE: Scavenging, June 1999 DATE: Tuesday July 6, 1999 Here are the June 1999 scavenging statistics. Calls for Service Area 1 0 Area II 2 Area III 8 Area IV 0 TOTAL 10 cc Dawn Schmeisser ext 5307 Cite /arrest 0 0 0 0 0 'lie r �b TO: • FROM: DATE: SUBJECT: Costa Mesa Sanitary District Board of Directors, Rob Hamers, Manager /District Engineer Ron Shef, Ordinance Enforcement Officer June 20, 1999 ORDINANCE ENFORCEMENT SUMMARY REPORT This report covers the four (4) week period beginning May 24, 1999 and ending June 20, 1999. Wallace Ave. area continued to be monitored and it was evident that fewer courtesy notices are necessary to ensure residential compliance. Existing ordinance complaints were rechecked and new complaints were investigated and reported to staff. One hundred thirteen (113) courtesy flyers were left at residences during patrol and area monitoring. Week No. 1 ending May 30, 1999: The north, west and downtown District areas were monitored for repeated complaints, such as, scavengers on Ogle St.. These areas were staked out and heavily patrolled during the early morning on collection days. Business hours were reduced at a recycling center on 17th St. due to decreased morning business from scavengers as quoted by center attendant. Also, the recycling center at Stater Bros. center on Baker St. was removed due to recycling reduction as quoted by management. Week No. 2 ending June 6, 1999: Memorial Day holiday week. Enforcement officer out of town. No monitoring. Week No. 3 ending June 13, 1999: This week's monitoring was focused on the eastside and nortl-, areas of the city including the pilot trash collection program area. Previous and current complaints were rechecked and investigated for compliance. Week No. 4 ending June 20, 1999: Scavenger patrol and area monitoring this week on the eastside and College Park areas provided more direct contact with residents out and about with warmer weather, no school and start of summer. Along with these conditions, more trash bags are being left at the curb by gardeners, far in advance of collection day. A11•these bags get tagged with our pink courtesy flyers to alert the residents of ordinances which prohibit this action. Also, early morning and late afternoon scavenger patrol was increased due to a recent complaint. 9 ORDINANCE ENEMENT REPORT 04' 5/24/9 6/20/99 Date IStreetlnd.1 Addressl Street Name I Description of Violation I Action Letter 6/17/991 15101 359B - 360116th 364116th j 16th PI. , Container in view j Pink Flyer PL -- Container at curb - _ - Pink Flyer Pl. 1Container in view Pink Flyer 6l17l99 15101^ 6/17/99 1510 - -- 6/9/99 1520 6/11/99 1590 382 260 -262E. 1 E. 16th St. IComplaint check - multiple containers at curb Taped Pink Flyer 19th St. Container at curb I Pink Flyer 6/11!99 1590 301E 19th St. Container in view Pink Flyer 6/11/9911705 -- 18191Alaska Ave. Container in view jPink Flyer 6/7/99j______ 1710 2719 1 Albatross Dr. _ Container at curb Pink Flyer - 6/17/991 1820 2527 Andover PI. jContainer in view Pink Flyer 5/25/99 19701 - 22061 Avalon St. _ Container in view j Pink Flyer 5/25/-99-F 1970 2242 Avalon St. Container in view Pink Flyer 5/25/99 - 1970 - 2246 Avalon St. lContainer in view_ _ Pink Flyer 6/15/99 22201 543 -545 Bernard St. Container at curb Pink Flyer ar 6!1 t19J �� 2220 � 548 Bernard St' � Contafner at curb e � y � � tnk.El a ��-;�� 6/1 9 222(} 64&1 Berssarti St - . , Compia�ritcheckAt1 iYtEC" fb ![tk Fr8 ..., 6/15/99 2255 2793�BIuebird Cr. Bags at curb _ Pink Flyer 5/26/99 — 24801 Cabrillo St. _ Heavy container w /fish debris in alley Left Regs & Card Apt B /Laura 557 -1430 5/26/991 2480 344 Cabrillo St. __ Container in view on Raymond Pink Flyer 6/11/99] 24901 3327 California St. Container in view Pink Flyer 6/11/991 2490 _ 3344TCalifornia St_. jContainer at curb Pink Flyer 5/24/99 2500 _ 2024 Calvert Ave _ Container in view Pink Flyer 5/j2r4//(99 2500�z 2}0�(4�3 (C't(a�llvert me Con�ttainer in view {Plink �Fly/eyr. 5126/99 , +� �14�_ X11 /99 750' 199 -1995 Charts St Dthht &can at L'c[€b FYags Pinky R "y 512ti/99 ; 2750 aw 2048 (:tlaite aft CO er V.1ew! " x P Ftjt� �nq l X199. 2750 2€)d8 uh'a St . �Cnta�ner to vrew "u R -raker 6/17/99 2910 _ 2327Colgate Dr. (Container at curb (Pink Flyer 6/17/99 2910 _ _ 2356 1 Colgate Dr. Container at curb Pink Flyer 6/17/99 2940 2426 College Dr. _ _ - {Container in view Pink Flyer 6117/99 2970 2386 1 Columbia Dr- Container in view IGave Pink to resident 6/8/99 30701 _ 3133 Cork Ln. Container in view Pink Flyer 6/8/99 3070 3153/3157? 1 Cork Ln. Bag at curb Pink Flyer 5/26/99 31401 1751 Costa Mesa St. jContainer at curb Pink Flyer 5/26/991 31401 178A I Costa Mesa St _ Container at curb 1 Pink Flyer _ - 6/11/99 -3- 3160 ] 31 ____ ountry Club Dr. Container at curb -- Taped Pink Flyer 6/11/99 3 8 -- 300 -3101 Cutter Way �arpet/bags /debris at curb Left Regulations 6/8/99 _3220.j_________ 220 3224 Dakota Ave. Stove /oven /mattresses /misc. at curb I Left Re s, Pink & Card/Spoke to Reside 5/25/99 34701 2390 Elden Ave. - 1Container in view -I Pink Flyer 5/25/99 3470 2397A Elden Ave. Container in view Pink Flyer 6/8/991 34901 15821 Elm Ave. jContainer in view jPink Flyer Code 1999.xls .6/23/99 Page 1 of 3 ORDINANCE ENFORCEMENT REPORT 5124/99 - 6/20/99 --6ate-j Street Ind. 1 Address i Street Name I Description of Violation Action Letter 6/8/991 5/24/991 5/24/991 6/11/99 5/26/99 5/26/991 3490 3550 35501 -3728 37301 38201 38201 -T .- -- --- 38701 38701 3870 - 38701 4020, --0-2--T- 4 0 1598 2849 2885I 3315 159 18171 1948 -- -- -- - —1356--1 1386�- I ---.--,-..-1390IGarlin-gfo-rdSt 1391IGarlingford 2534 --- 2541 32371 1796 2008 31381 3�1,C2 3158 12701 12841 2-072IMandarin ( M11 318 Elm Ave. Europa Dr. Europa Dr. � Florida Cr. Flower St Fullerton Ave. Fullerton Ave G— - ad—in-g—fordSt -- - ----- Garlingf -[container ord St. St. 1 Greenbriar Ln F-- — G re erbriadr Lr. Idaho Pl. Kinglet Ct. j Kornat Dr. Limerick Ln. Limerick Ln TUme�ric k Ln. Londonderry St. -- S Londonderry t. Dr. Minnesota Ave � Ogle St. [Ogle St. Ogle St. -�Container Ogle St. -1 Princeton Dr. Princeton Dr- Princeton Dr. Redlands Dr. IContainer in view !Bags & debris at curb IContainer at curb Pink Flyer Pink Flyer Pink Flyer Complaint check - container in view lContainer at curb Container in view IContainer in view Container in view in view---- -- Pink Flyer Pink Flyer Pink Flyer 5 /26/99 Pink Flyer 6/8/991 6/8/991 Pink Flyer Pink Flyer 6/8/99 Container in view------------ Pink Flyer_______ 6/8/991 6/17/99 IContainer in view Pink Flyer Container at curb with microwave oven Container at curb Bags at curb container in view Regs & Pink �Pink Flyer Pink Flyer 5/25/991 6/15/99 5/24/99 4405 4450 Flyer IContainer in view IContainer in view -- Container in view & at curb Pink Flyer Pink Flyer Pink Flyer 6/8/99 46401 4640 6/8/99 1- 6/8/99 4640 4700 IContainer in view lContainer in view Pink Flyer 6/8/991 Pink Flyer 6/8/991 4 001 ontainer in view IContainer in view at curb Pink Flyer 6/15/991 48671 Pink Flyer 6/11/99 511Q------- Pink Flyer 5/26/997 5530 IContainer at curb-.-. -,Pink I Pink Flyer 5/215/99 5530 -- 321 --- — -- 326 330 -1779jPanayCr. 306 IContainer at curb Flyer----------- - - - - -- - 0 5530 3� 55301I at curb Pink Flyer 6/17/99 IContainer in view ontai�nr at Container [Bag at curb Pink Flyer Pink Flyer Pink Flyer 6/11/99------------- 57301 6/7/99 -- - 6/7/99 6/11/991 6080 6080 6190f 3291 -- 335 2604 -260 - 6'[Redlands 2612 - - - - Container & boxes at curb Bag at curb IContainer in v - iew Pink Flyer Pink Flyer Pink Flyer-----—L------ 6/11/99 61901 Dr. 1 Redlands Dr. --- ands - edlands R Redlands Dr. i Royal Palm Dr. ndpiper Dr. Sandpiper Dr. Wip-Ilk t Container in view ----- -- Container in view �Container in view Container in view IContainer in view I container in view Container at curb �Oi W N, Flyer P Pink Flyer Pink Flyer 6-/ 1 L 6190 —M�9 6/11/99 6/11/99F 6190 61901 2613 2929 2765 27691 Pink Flyer Og9 5/24/99� 63901 Pink Flyer 65�� Pink Flyer 5/24/991 - Kln 6/7/99 16585 P, Pmk Flyer r f 1 2" Code AS 6W of 3 ORDINANCE ENFWMENT REPORT 5124199 - 6/20/99 Date I Street Ind. I Addressl Street Name Description of Violation Action Letter 6/7/99 6590 2265 Santa Ana Ave. Santa Ana Ave. Container in view Bags at curb Pink to Resident Pink Flyer 6/7/99 6590 2285 -22891 6/11/99 6/11/99 6/11/99 6/11/99 6/9/99 6/11/99 6/11/ 9 6/11/99 6/11/991 6_590 65901____ 6590 66201 66481 6730 - -- - 6730 _ 67301 6730 2_601 D 2602 2615 2611 1600 -1604 625 - _ _ 637 - 731 7831Shalimar 2716 Santa Ana Ave_ Santa Ana Ave. Santa Ana Ave. Santo Tomas St_ Sea Horse Cr. Shalimar Dr. - - -- - -- - _ _ Shalimar D_r. (Shalimar Dr. Dr. Skylark Cr. JContainer at curb _ IVery heavy bags 10 -12 /construction material (Container at curb IContainer in view - ITaped Pink Flyer Pink & Regs - Pink Flyer Pink Flyer IContainer at curb Container at curb Container at curb & in view _ _ Three haulers in street _ _ Five haulers in street IContainer in view ITaped Pink Flyer Pink Flyer Pink Flyer _ Pink Flyer - Pink Flyer Pink Flyer 6/15/99 68151 6/15/99 6815 - - 2717 Skylark Cr_ - -- Container in view _ _ - Pink Flyer 6/11799} 7460 213IWake Forest Rd. Container in view (IPink Flyer 6/17/991 7460 2241Wake Forest Rd. Container in view (Gave Pink to resident 6/17/99 7460r 273 Wake Forest Rd. - -_ �— Couch at curb Re s to resident s -- 6111/99 7480 -- - - - 1971 Wallace Ave. Container at curb Pink Flyer 6/7/991 7610 23181 Westminster Ave. I Bag at curb Pink Flyer 6/7/99 7610 23501IWesta inster Ave. Bag at curb Pink Flyer 6/11/99 7650 25841Willo Ln IContainer in view -- IPink Flyer 6/11/991 -. - -- 7650 -- - -- -- 25891Willo -- Ln. Container in view - Pink Flyer 6/11/99 76501 2591 -- - -- - - Willo Ln. -- — - - Container in view Pink Flyer 6/11/99 6/11/99 a _aF 7650 — 7650 - 25921Willo 2618Willo Ln. Ln IContainer _ Container in view � � - - in view Pink Flyer Pink Flyer _ sa6 6/11/991 6/7/99 - - -- 7-- 7660 _ 2619 -1841 - Willo Ln. _ - E, Wilson St. _ Container in view - iPink Multiple bags at curb _ Flyer Pink Flyer I 6/7/991 7660 -174 2821E. Wilson St. I _ _ Bag at curb Pink Flyer Code 1999.xis 6/23/99 Page 3 of 3 0 11 1h N1 � 1 Costa Mesa V = " Sanitary District ycOR�'ORA��`� Memorandum To: Board of Directors Rob Harriers, Manager /District Engineer From: Lois Thompson, Assistant Manager B.n Date: July 8, 1999 Re: Costa Mesa Disposal's Performance The staff and management at Costa Mesa Disposal are to be commended for outstanding performance. Due to the Large Item Collection Program and the unusual July 4th holiday schedule, the District has received approximately 45 requests per day for extra service from customers. Costa Mesa Disposal has cheerfully responded to all requests. As a result, the District has received many more phone calls from residents, who thank us for picking up trash or large items when they have forgotten to set it out on the proper day. I would like to recommend a letter be sent from the Board of Directors to Costa Mesa Disposal acknowledging their level of performance. !4' COSTA MESA DISPOSAL, INC. 2051 Placentia Avenue Costa Mesa, California 92627 VENDOR: COSTA MESA SANITARY DISTRICT NO. 779? DUR REF. NO. YOUR INV. NO. INVOICE DATE INVOICE AMOUNT AMOUNT PAID DISCOUNT TAKEN NET AMOUNT 8864 6101,199 20.000.00 20.000.00 0.00 �gP SAN /tqR` U '-i COsta Mesa San.taiq� i ict str pA �0Rp0 R AT��`� Phone (714) 754 -5043 Section Board of Directors Professional Development Travel Budget Fax (714) 432 -1436 The Board of Directors recognizes the benefit derived from Directors attending out of County educational seminars and programs, political hearings and functions, and conferences. The Board hereby establishes the following yearly travel and meetings limits for the five Directors. Professional Development (Travel & Meetings) Budget Each Director $1,000 /yr. Mailing Address CSDA Government Affairs Day 1,500 /yr. (total for two Directors) P. O. Box 1200 SDRMA Education Day 1,500 /yr. (total for two Directors) Costa Mesa, CA 92628 -1200 The $1,000 is for travel expenses, hotel accommodations, registration fees, and meals, all of which shall be reasonable and substantiated by receipts unless paid for directly by • District Staff. District Staff will have an appropriate credit card or account to facilitate direct payment for airline tickets, hotel rooms, or registration fees. The above limits do not include the $100 per day due the Director for each day's representation of the District. Street Address 77 Farr Drive Unused portions for the parts of the above budget may be transferred between Directors Costa Mesa, CA to facilitate additional Professional Development as agreed upon by the majority of the 92626 -6520 Board of Directors. Board of Directors Art Perry ,4rlene .Schafer Greg «'oodside James Fern,man Dan T orthington • 9 Printed on RPCVCIP.d Paper Ir � U Orange County Model Engineers, Inca The Mackerel Flats and Goat Hill Junction Railroad P.O. Box 3216 • Costa Mesa, CA 92628 -3216 • (714) 54 -TRAIN 3 July 1999 Mr. Art Perry Costa Mesa Sanitary District 77 Fair Drive P.O Box 1200 Costa Mesa, CA 92628 -1200 Dear Mr. Perry, RE CE IVEID JUL 0 7 1999 COSTA MESA SANITARY 01STR1CT Orange County Model Engineers is proud to announce the completion of its Station Addition Project at Goat Hill Junction Station on the Mackerel Flats & Goat Hill Junction Railroad in Fairview Park. The restrooms are now fully operational and ready for use. To celebrate the completion of the first restrooms in Fairview Park, OCME will hold a special Inauguration Ceremony at 10:00am on Saturday July 17th, 1999 at Goat Hill Junction Station, when we will officially donate the restrooms to the City of Costa Mesa, and open them to public use. You and your. staff are cordially invited to attend the ceremonies. There will be refreshments for officials in attendance, as well as trains available for any and all wishing to ride. Sincerely, Erik Hansen President, Orange County Model Engineers RESOLUTION NO. 99 -620 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ADOPTING THE 1999 -00 STATEMENT OF INVESTMENT POLICY, AND AUTHORIZING THE TREASURER TO INVEST AND REINVEST IDLE MONIES OF THE COSTA MESA SANITARY DISTRICT. IN ACCORDANCE WITH THE 1999 -00 STATEMENT OF INVESTMENT POLICY, AND AUTHORIZING THE SAID TREASURER TO DELEGATE TO HIS DEPUTY THE CARRYING OUT OF ANY SUCH TASKS. .-V THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS, Government Code Section 53601 sets forth the investments that the District may lawfully make; and WHEREAS, Government Code Section 53646 sets forth that the District's Treasurer shall • annually render to the Board of Directors a Statement of Investment Policy at a public meeting for the Board to consider; and WHEREAS, the Board has reviewed the Statement of Investment Policy; and WHEREAS, Government Code Section 53607 authorizes the Board to delegate the authority to make investments and to sell or exchange securities for a one year period to the Treasurer provided that monthly reports are thereafter made of the status of said transactions; NOW, THEREFORE, the Board of Directors of the Costa Mesa Sanitary District does hereby resolve as follows: 1. That the Statement of Investment Policy is approved. 2. That the Treasurer is authorized to make investments consistent with said Policy and is required to report to the Investment Oversight Committee and Board on a monthly basis on the status of those transactions. The Treasurer is hereby given all of the authority • provided by Government Code Section 53607, including the power to invest and reinvest and the power to sell or exchange securities, consistent with the District's Policy. 3. That the Treasurer may delegate some part of these duties to his deputy provided that the Treasurer remains responsible for such decisions and provides oversight. The Clerk of the District shall certify to the passage and adoption of this resolution, and it shall thereupon be in full force and effect. PASSED AND ADOPTED this 121h day of July, 1999. ATTEST: Secretary, Costa Mesa Sanitary District Board of Directors STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss COSTA MESA SANITARY DISTRICT ) President, Costa Mesa Sanitary District Board of Directors I, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that the above and foregoing Resolution No. 99 -620 was duly and regularly passed and adopted by said Board of Directors at a regular meeting thereof held on the 121h day of July, 1999. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa Mesa Sanitary District this 12th day of July, 1999. Clerk of the Costa Mesa Sanitary District is �`�STa MFS9 } - o J = d •��OaPonmEa �� COSTA MESA SANITARY DISTRICT DEPARTMENT OF FINANCE INTEROFFICE MEMORANDUM TO: SANITARY DISTRICT BOARD OF DIRECTORS FROM: MARC R. PUCKETT, DISTRICT TREASURER DATE: JUNE 9,1999 SUBJECT: REVIEW OF 1999 -00 STATEMENT OF INVESTMENT POLICY • RECOMMENDED ACTION MP99 -049 MARC R. PUCKETT DIRECTOR OF FINANCE FOR BOARD MEETING JULY 12, 1999 Adopt Resolution approving the Investment Policy for the 1999 -00 fiscal year, and delegating the investment activities to the District Treasurer. BACKGROUND The California Government Code Section 53646 requires the District Treasurer to submit a "Statement of Investment Policy" to the legislative body each fiscal year. Effective January 1, 1996, this Code Section was reinstated and requires annual adoption. This Investment Policy has been designed according to the specific needs of the Costa Mesa Sanitary District and complies with both the California Government Code and. the guidelines recommended by the California Municipal Treasurer's Association. The District Treasurer has the responsibility to submit a monthly Treasurer's Report to the Board regarding status of receipts, disbursements, cash balances by fund and investment of cash balances. The Finance Department updates revenue and investment activity on a daily basis. The Treasury Management Division of the Finance Department analyzes the cash requirements of the District each morning. Idle funds are invested daily to effectively maximize the District's investment earnings. The single most important statutory duty.of the District Treasurer is set forth in California Government Code Section 41001 which provides that the "District Treasurer shall receive and safely keep all money coming into • the Treasury." In light of this responsibility, the California Municipal Treasurer's Association has established the following as a guideline to prudent investment strategy: • Legal Investment Authority: Temporary idle monies are to be invested in accordance with state and local statutes and in compliance with California Government Code Sections 53600 et. seq. • • a& e13,: It is the primary duty and responsibility of the District Treasurer to protect, preserve, and maintain intact cash and investments placed in trust with the District Treasurer on behalf of the Costa Mesa Sanitary District. • Li uidi : An adequate percentage of the portfolio should be maintained in liquid short-term securities which can be converted to cash if necessary to meet disbursement requirements. • Yield: The District Treasurer may obtain the highest yield possible within the parameters of the District's authorized investments, provided the criteria for safety and liquidity have been met. ANALYSIS The 1998 -99 Investment Policy adopted on June 15, 1998, has been revised to reflect the following proposed enhancements. These enhancements are a result of legislative change and recommendations of the Investment Oversight Committee and District Treasurer. • The investment policy was amended to include a general introductory policy statement at the beginning of the policy. * • The investment policy was amended to include a new Section I entitled "Scope." This section will detail what funds the policy applies to. All subsequent sections were renumbered accordingly. • Section I (II), "Purpose," was revised and restated to insert the following sentence at the beginning of the section; "The purpose of this Statement of Investment Policy is to provide the Board, the Investment Oversight Committee, those involved in servicing the investment requirements of the District, and any other interested party, a clear understanding of the regulations and internal guidelines that will be observed in maintaining and investing those pooled funds deemed temporarily excess." • In Section III (IV), the policy was amended to include the updated Resolution No. to be assigned. • The investment policy was amended to include a new Section VI (VII) entitled, " Standard of Prudence." This section shall read as follows, "The Treasurer shall perform the investment function in conjunction with the "Prudent Man Rule "..This rule states, in principle that whenever investing property for the benefit of others, a trustee shall exercise the judgement and care, under circumstances then prevailing that persons of prudence, discretion, and intelligence, would exercise in the management of their own affairs not in regards to speculation, but in regard to the permanent disposition of their funds, considering the probability of safety of, as well as the probable income from their capital. The Treasurer and his designees are considered to have a fiduciary, trustee, relationship with the public for the public funds and all investment decisions will be made in a manner sustaining this responsibility." • Delete the first two sentences of Section VI, District Constraints, which are covered in greater detail in the • new section, "Standard of Prudence.'.' a 2 • In Section XII (XIII), the policy was amended to include the following sentence; "Should conditions change or legislation become effective that behooves subsequent changes or a liberalization of terms within the policy during the next fiscal year, the revised policy will be submitted to both the Investment Oversight Committee and the Board for adoption of the recommended action." • Because this policy is available to the public as well as the governing body a glossary of related terminology has been added as an addendum to the policy. Proposed revisions to this Investment Policy were reviewed and discussed with the Investment Oversight Committee at their meetings throughout fiscal year 1998 -99. The Committee supports these modifications. MARC R. PUCKETT District Treasurer Attachments: (1) Resolution (2) 1998 -99 Red Lined Statement of Investment Policy (3) 1999 -00 Statement of Investment Policy (4) Investment Guidelines and Strategy (5) Investment Procedures: Internal Controls - Guidelines (6) Cash Controls: Independent Auditors' Procedure (7) Segregation of Treasury Responsibilities (8) Glossary U 3 • RESOLUTION NO. 99 -620 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ADOPTING THE 1999 -00 STATEMENT OF INVESTMENT POLICY, AND AUTHORIZING THE TREASURER TO INVEST AND REINVEST IDLE MONIES OF THE COSTA MESA SANITARY DISTRICT IN ACCORDANCE WITH THE 1999 -00 STATEMENT OF INVESTMENT POLICY, AND AUTHORIZING THE SAID TREASURER TO DELEGATE TO HIS DEPUTY THE CARRYING OUT OF ANY SUCH TASKS. THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS, Government Code Section 53601 sets forth the investments that the District may lawfully make; and WHEREAS, Government Code Section 53646 sets forth that the District's Treasurer shall * annually render to the Board of Directors a Statement of Investment Policy at a public meeting for the Board to consider; and WHEREAS, the Board has reviewed the Statement of Investment Policy; and WHEREAS, Government Code Section 53607 authorizes the Board to delegate the authority to make investments and to sell or exchange securities for a one year period to the Treasurer provided that monthly reports are thereafter made of the status of said transactions; NOW, THEREFORE, the Board of Directors of the Costa Mesa Sanitary District does hereby resolve as follows: 1. That the Statement of Investment Policy is approved. 2. That the Treasurer is authorized to make investments consistent with said Policy and is required to report to the Investment Oversight Committee and Board on a monthly basis on the status of those transactions. The Treasurer is hereby given all of the authority provided by Government Code Section 53607, including the power to invest and reinvest and the power to sell or exchange securities, consistent with the District's Policy. 3. That the Treasurer may delegate some part of these duties to his deputy provided that the Treasurer remains responsible for such decisions and provides oversight. The Clerk of the District shall certify to the passage and adoption of this resolution, and it shall thereupon be in full force and effect. PASSED AND ADOPTED this 12th day of July, 1999. ATTEST: Secretary, Costa Mesa Sanitary District Board of Directors STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss COSTA MESA SANITARY DISfiRICT ) President, Costa Mesa Sanitary District Board of Directors I, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that the above and foregoing Resolution No. 99 -620 was duly and regularly passed and adopted by said Board of Directors at a regular meeting thereof held on the 121h day of July, 1999. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa Mesa Sanitary District this 12th day of July, 1999. Clerk of the Costa Mesa Sanitary Di __ 1] 0 ATTACHMENT 2 COSTA MESA SANITARY DISTRICT STATEMENT OF INVESTMENT POLICY 1999 -00 I. GENERAL INTRODUCTION Under the laws of the State of California, it is the responsibility of the District Treasurer, at the direction of the Board to secure and protect the public funds of the District and to establish proper safeguards, controls and procedures to maintain these funds in a lawful rational and auspicious manner. Said maintenance shall include the prudent and secure investment of those funds that are deemed temporarily excess in a manner anticipated to rovide additional benefit to the people of the Costa Mesa Sanitary District. This Statement of Investment Policy will be provided annually for the review of the Oversight Committee and the approval of the Board in an open public meeting Upon request, it will be provided to securities dealers banks and brokers currently approved for conducting investment transactions with the District Treasurer's office in the ongoing effort to manage the excess cash portfolio• to other affected persons or entities, to any member of the electorate wishing to review this document The Treasurer reserves the right to provide these documents on a cost basis II. SCOPE This Statement of Investment Policy pertains to those temporarily surplus funds under the control of the Treasurer, designated for the daily ongoing operations of the District, concerns the deposit, maintenance safekeeping and preservation of all such funds and the investments made with these funds. This Policy dose not apply o pension moneys delayed compensation funds trustee and certain other non - operating funds I III. PURPOSE The purpose of this Statement of Investment Policy is to provide the District the Investment Oversight Committee those involved in servicing the investment requirements of the District and any other interested party a clear understanding of the regulations and internal guidelines that will be observed in maintaining and investing those pooled funds deemed temporarily excess. This statement is intended to provide guidelines for the prudent investment of the Costa Mesa Sanitary District's (District's) temporary idle cash, and outline the procedures for maximizing the efficiency of the District's cash management system. The ultimate goal is to enhance the economic status of the District while 0 , safeguarding its assets. ATTACHMENT '2 14 IV. OBJECTIVE I The District's cash management system is designed to accurately monitor and forecast revenues and expenditures, thus enabling the District to invest funds to the fullest extent possible. The District attempts to obtain the highest yield possible only after the criteria established for safety and liquidity have been met. The Costa Mesa Sanitary District operates its pooled idle cash investments with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. This affords the District a broad spectrum of investment opportunities as long as the investment is deemed prudent and is allowable under current legislation of the State of California Government Code Section 53600 et seq. and the general laws of the Costa Mesa Sanitary District. The Costa Mesa Sanitary District strives to maintain the level of investment of all idle funds as near 100% as possible, through daily and projected cash flow determinations. Idle cash management and investment transactions are the responsibility of the Treasurer. Criteria for selecting investments and the order of priority are: 10 1. Safetv: The safety and risk associated with an investment refers to the potential loss of principal, interest, or a combination of these amounts. The District only operates in those investments that are considered very safe. 2. Liquidity: This refers to the ability to "cash in" at any moment in time with a minimal chance of losing some portion of principal or interest. 3. Yield: Yield is the potential dollar earnings an investment can provide, and sometimes is referred to as the rate of return. 4. Safekeeping: Securities purchased shall be held in third party safekeeping in the Trust Department of a financial institution, in the District's name and control. The account established shall be protected from seizure by creditors should the financial institution holding the District's securities file for bankruptcy protection. The basic premise underlying the District's investment philosophy is and continues to be, to insure that surplus funds are always safe and available when needed. 14 V. DELEGATION OF INVESTMENT AUTHORITY Authority to manage the Costa Mesa Sanitary District's investment program is derived from Costa Mesa Sanitary District Board Resolution No. 98 611 9 -620. Management responsibility for the investment program is hereby delegated for fiscal year 1998 -99 to the Treasurer who shall establish written procedures for the operation of the investment X ATTACHMENT 2 program consistent with this Investment Policy. Procedures should include references to: safekeeping, repurchase agreements, wire transfer agreements, banking service contracts, and collateral/depository agreements. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Treasurer. The Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. VI. STANDARD OF PRUDENCE The Treasurer shall perform the investment function in conjunction with the "Prudent Man Rule ". This rule states in principle that whenever investing Property for the benefit MI. AUTHORIZED INVESTMENTS The California Government Code allows the District to invest in the following media: • Securities of the U.S. Government, or its agencies • Small Business Administration loans • Certificates of deposit, placed with commercial banks and savings and loan companies • Negotiable certificates of deposit • Bankers acceptances • Commercial paper • Corporate notes and bonds, including medium term notes • Local Agency Investment Fund • Repurchase agreements • Reverse repurchase agreements • Passbook savings account demand deposits • County Treasurer demand deposits • Asset - backed and mortgage- backed securities • Money market mutual funds As a matter of practice, however, the District generally limits its investments to the following vehicles: •U.S. Treasury Bills - Issued weekly with maturity dates up to one year. They are issued and traded on a discount basis with interest figured on a 360 -day basis, actual number of days. They are issued in amounts of $10,000 and up, in multiples of $5,000. They are a highly liquid security. 3 8 ATTACHMENT Z' U.S. Treasury Notes - Initially issued with two- to ten -year maturities. They are actively traded in a large secondary market and are very liquid. The Treasury may issue Note issues with a minimum of $1,000, however, the average minimum is $5,000. Federal Agcy Issues - Guaranteed directly or indirectly by the United States Government. All agency obligations qualify as legal investments and are acceptable as security for public deposits. They usually provide higher yields than regular Treasury issues with all of the same advantages. Examples include: FICBs (Federal Intermediate Credit Bank Debentures) - Loans to lending institutions used to finance the short -term and intermediate needs of farmers, such as seasonal production. They are usually issued monthly in minimum denominations of $3,000 with a nine -month maturity. Interest is payable at maturity and is calculated on a 360 -day, 30 -day month basis. ® FFCBs (Federal Farm Credit Banks - Debt instruments used to finance the short and intermediate term needs of farmers and the national agricultural industry. They are issued monthly with three- and six -month maturities. The FFCB issues larger issues (one to ten year) on a periodic basis. These issues are highly liquid. FLBs (Federal Land Bank Bonds) - Long -term mortgage credit provided to farmers by Federal Land Banks. These bonds are issued at irregular times for various maturities ranging from a few months to ten years. The minimum denomination is $1,000. They carry semi - annual coupons. Interest is calculated on a 360 -day, 30- day month basis. FHLBs (Federal Home Loan Bank Notes and Bonds) - Issued by the Federal Home Loan Bank System to help finance the housing industry. The notes and bonds provide liquidity and home mortgage credit to savings and loan associations, mutual savings banks, cooperative banks, insurance companies, and mortgage - lending institutions. They are issued irregularly for various maturities. The minimum denomination is $5,000. The notes are issued with maturities of less than one year and interest is paid at maturity. The bonds are issued with various maturities and carry semi - annual coupons. Interest is calculated on a 360 -day, 30 -day month basis. FNMAs (Federal National Mortgage Association) - Used to assist the home mortgage market by purchasing mortgages insured by the Federal Housing Administration and the Farmers Home Administration, as well as those guaranteed by the Veterans Administration. They are issued about four times a year for maturities rangmgafrom a few months to eight years. They are issued in minimum denominations of $10,000. They carry semi - annual coupons. Interest is computed on a 360 -day, 30 -day month basis. • 4 9 ATTACHMENT 2 • FHLMCs (Federal Home Loan Mortgage Corporation) - A government- sponsored corporation established to develop the secondary market for conventional home mortgages. Mortgages are purchased solely from the Federal Home Loan Bank System member lending institutions whose deposits are insured by agencies of the United States Government. They are issued for various maturities and in minimum denominations of $10,000. Interest is paid semi - annually and is calculated on a 360 -day, 30 -day month basis. Other federal agency issues are Small Business Administration notes (SBAs), Government National Mortgage Association notes (GNMAs), Tennessee Valley Authority notes (TVAs), and Student Loan Marketing Association notes (SALLIE- MAEs). As a matter of practice, the District does not invest in these issues as they do not suit our purposes as well as other investment opportunities available. Bankers Acceptances - Short -term credit arrangements to enable businesses to obtain funds to finance commercial transactions. They are time drafts drawn on a bank by an exporter or importer to obtain funds to pay for specific merchandise. By its acceptance, the bank becomes primarily liable for the payment of the draft at its maturity. An acceptance is a high -grade negotiable instrument. Acceptances are purchased in various denominations for 30, 60, or 90 days, but no longer than 270 days. The interest is calculated on a 360 -day discount basis similar to Treasury Bills. Local agencies may not invest more than 40% of their surplus money in bankers acceptances. • Certificates of Deposit - Time deposits of a bank or savings and loan. They are purchased in various denominations with maturities ranging from 30 to 360 days. The interest is calculated on a 360 -day, actual -day month basis and is payable monthly. Negotiable Certificates of Deposit - Unsecured obligations of the financial institution, bank or savings and loan, bought at par value with the promise to pay face value plus accrued interest at maturity. They are high -grade negotiable instruments, paying a higher interest rate than regular certificates of deposit. The primary market issuance is in multiples of $1,000,000, the secondary market usually trades in denominations of $500,000, although smaller lots are occasionally available. As a matter of practice, only the ten largest U.S. banks where there is a secondary market established for continued liquidity are considered for investment. The District's total investment in negotiable certificates of deposit may not exceed 30% of surplus funds. Commercial Paper - Short -term unsecured promissory notes issued by a corporation to raise working capital. These negotiable instruments are purchased at a discount to par value or at par value with interest bearing. Commercial paper is issued by corporations such as General Motors Acceptance Corporation, IBM, BankAmerica, etc. Local agencies are permitted by State law to invest in commercial paper of "prime" quality of the highest ranking or of the highest letter and numerical rating as provided by Moody's Investor's Service, Inc., and/or Standard and Poor's Corporation. Purchases of eligible commercial paper may not exceed 180 days maturity nor exceed represent more than 10% of the outstanding paper of an issuing corporation. Purchases of commercial paper may not 5 10 ATTACHMENT 2 exceed 15 percent of the portfolio. An additional 15 %, for a total of 30 percent of the portfolio, may be invested only if the dollar - weighted average of the entire investment in commercial paper does not exceed 31 days. "Dollar- weighted average maturity" is defined as the sum of the amount of each outstanding commercial paper investment multiplied by the number of days to maturity, divided by the total amount of outstanding commercial paper. Medium Term Corporate Notes - Unsecured promissory notes issued by a corporation organized and operating in the United States. These are negotiable instruments and are traded in the secondary market. Medium term corporate notes can be defined as extended maturity commercial paper. Local agencies are restricted by the Government Code to investments in corporations rated in the top three note categories by Moody's Investors Service, Inc., and/or Standard and Poor's Corporation. For medium -term notes, eligible purchases consist of instruments that have a rating of "A" or better by both Moody's Investors Service, Inc., and Standard and Poor's Corporation. If the security's credit rating falls below "A" by one of these agencies, then awareness is heightened and the security monitored closely to determine if credit risk has been significantly increased. If a security falls below "A" by both rating agencies, then the Treasurer will evaluate the need to sell the security prior to maturity. Further restrictions are a maximum term of five years to maturity and total investments in medium term corporate notes may not exceed 30% of the local agency's surplus funds. Repurchase Agreements - A repurchase agreement is a short -term investment transaction. Banks buy temporarily idle funds from a customer by selling U.S. Government or other securities with a contractual agreement to repurchase the same securities on a future date. Repurchase agreements are typically for one to ten days in maturity. The customer receives interest from the bank. The interest rate reflects both the prevailing demand for Federal funds and the maturity of the repurchase agreement. Some banks will execute repurchase agreements for a minimum of $100,000 to $500,000, but most banks have a minimum of $1,000,000. The term of a repurchase agreement may not exceed one year. The market value of securities that underlay a repurchase agreement shall be valued at 102 percent or greater of the funds borrowed against those securities and the value shall be adjusted no less than quarterly. Repurchase Agreements can only be executed with financial institutions or broker /dealers that have signed a Master Repurchase Agreement with the District. Reverse Repurchase Agreements - A reverse repurchase agreement is the opposite of a repurchase agreement. The District loans a security to a bank in exchange for cash. The District agrees to pay off the loan with interest on a future date. As this type of investment actually involves a loan arrangement, the District may not invest more than 10% of its surplus funds in reverse repurchase agreements, and must always match its maturities to the reinvestment. Reverse repurchase agreements may be utilized only when either of the following conditions are met: 1. The security was owned or specifically committed to purchase, by the local agency, prior to December 31, 1994, and was sold using a reverse repurchase agreement on December 31, 1994. 6 11 ATTACHMENT 2 2. The security: a) to be sold has been owned and fully paid for for a minimum of 30 days prior to sale; and b) the total of all reverse repurchase agreements owned does not exceed 10 percent of the base value of the portfolio; and c) the agreement does not exceed a term of 92 days, unless the agreement includes a written codicil guaranteeing a minimum earning or spread for the entire period between the sale of a security using a reverse repurchase agreement and the final maturity date of the same security. LAIF Local Agency Investment Fund - A special fund in the State Treasury which local agencies may use to deposit funds for investment. There is no minimum investment period and the minimum transaction is $5,000, in multiples of $1,000 above that, with a maximum balance of $20,000,000 for any agency. However, any investment held by LAIF will be apportioned and overlaid with the District's portfolio to determine compliance with other self - imposed restrictions as specified in this Investment Policy. The District is restricted to a maximum of ten transactions per month. It offers high liquidity because deposits can be converted to cash in 24 hours and no interest is lost. All interest is distributed to those agencies participating on a proportionate share basis determined by the amounts deposited and the length of time they are deposited. Interest is paid quarterly. The State retains an amount for reasonable costs of making the investments, not to exceed one - quarter of one percent of the earnings. California Government Code • §16429.3 states; in part: "money placed with the State Treasurer for deposit in the Local Agency Investment Fund by cities, counties, or special districts shall not be subject to impoundment or seizure by any state official or state agency." Orange County Treasurer's Pool - A special fund in the County Treasury which local agencies may use to deposit funds for investment. The District may not invest more than 35% of its surplus money with the Orange County Treasurer's Pool. However, any investment held by the Orange County Treasurer's Pool will be apportioned and overlaid with the District's portfolio to determine compliance with other self - imposed restrictions as specified in this Investment Policy. The County Treasurer charges 12.5 basis points (.125 %) to all pool participants for its direct costs. Direct Costs include proper staffing, bank and custodial fees, software maintenance fees, and other indirect costs relating to the investment. Investment earnings are distributed to the pool participants on a monthly basis, net of the above charges. The earnings are credited to the participants accounts on either the last day of each month or the first day of the subsequent month. Money Market Mutual Funds - Shares of beneficial interest issued by diversified management companies. To be eligible for investment, shares must: 1. attain the highest rating provided by Moody's Investors Service, Inc., which is currently "Aaa," and/or Standard and Poor's Corporation, which is currently "AAA;" and .I 7 12 ATTACHMENT 2 2. the investment adviser managing the shares must be registered with the Securities and Exchange Commission with not less than five year's experience investing in instruments authorized under California Government Code §53601 subdivisions (a) to (m) inclusive, and with assets under management in excess of five hundred million dollars ($500,000,000); and 3. the purchase price of shares shall not include any commission that these companies may charge; and 4. investment in shares shall not exceed 20 percent of surplus fiends. However, no more than 10 percent of the District's surplus funds may be invested in shares of beneficial interest of any one mutual fund. Furthermore, any investment in a money market mutual fund must comply with other self - imposed restrictions as specified in this Investment Policy. Asset - Backed and Mortgage- Backed Security - Bonds backed by payments from receivables /mortgages having a maximum of five years maturity. These securities must have an "AA" or better rating by Moody's Investors Service, Inc., and/or Standard and Poor's Corporation. No more than 20% of the District's surplus money may be invested in these securities. VIII. INVESTMENT OF BOND PROCEEDS lie When investing proceeds from the issuance of bonds, the Costa Mesa Sanitary District will follow this Investment Policy when determining allowable investments. Should the trust agreement of a particular bond issue be more restrictive than the District's policy on permitted investments, then the trust agreement will take precedence. W IX. DISTRICT CONSTRAINTS The Costa Mesa Sanitary Distriet operates its pooled iEHe eash investments under the Prudent Man rule. This provides a broad speetrum of pr-tident investment Oppertunities eensistent with eurrent State of California legislation and other imposed legal restrieti The Treasurer will evaluate local banks and savings institutions and may invest idle cash funds with such institutions when the criteria for prudent investment previously stated are met. The District operates its investment pool according to State and self - imposed constraints. It does not buy stocks; it does not speculate; it does not deal in futures or options. Any investment extending beyond a five -year period requires prior District Board approval. Additionally, a minimum of 40% of the outstanding investments must mature within a one -year time period. VR X. SAFEKEEPING AND COLLATERALIZATION All security transactions, including collateral for repurchase agreements, entered into by the District shall be conducted on a delivery- versus - payment (DVP) basis. Securities will be held by a third party custodian designated by the Treasurer. 8 13 ATTACHMENT 2 Collateralization will be required on two types of investments: certificates of deposit and repurchase (and reverse repurchase) agreements. In order to anticipate market changes and provide a level of security for all funds, a minimum collateralization level is required. Surplus funds must be deposited in State or national banks, State or Federal savings associations, or State or Federal credit unions within the State of California. The deposits cannot exceed the amount of the bank's or savings and loan's paid -up capital and surplus. The bank or savings and loan must secure public funds deposits with eligible securities having a market value of 110% of the total amount of the deposits. State law also allows as an eligible security, first trust deeds having a value of 150% of the total amount of the deposits. A third class of collateral is 105% in the form of a letter of credit drawn on the Federal Home Loan Bank. The Treasurer may waive security for that portion of a deposit which is insured pursuant to Federal law. Currently, the first $100,000 of a deposit is federally insured. Deposits in excess of $100,000 are collateralized as previously indicated. VIR XI. DERIVATIVE INVESTMENTS A derivative is a generic term often used to categorize a wide variety of financial instruments whose value "depends on" or is "derived from" the value of an underlying asset, reference rate, or index. Investments in derivative instruments are limited to debt securities that have periodic increases, or step -up interest rate adjustments that provide upward mobility in yield return. Investments in debt securities which contain a callable feature are also allowable, but must comply with other restrictions as specified in this Investment Policy. Investments in derivative instruments known as "inverse floaters," "dual index," or "stepped inverse" securities that produce higher than market yields at purchase date (when interest rates are low), but have the possibility of producing low or no coupon rates as market interest rates rise through the life of the instrument are not allowable. Furthermore, investments in range notes or interest -only strips that are derived from a pool of mortgages are not allowable. However, debt securities that have a floor or a built -in feature that prevents the instrument from potentially returning no yield are allowable. IXII. POLICY COMPLIANCE REGULATIONS Should the portfolio, for any reason, fall out of compliance with this Investment Policy, immediate liquidation of securities in order to bring the portfolio back into compliance is not required. However, the Treasurer must take action to bring the portfolio into compliance within 12 months from the date the portfolio was determined to be in non - compliance with the provisions of this Investment Policy. Additionally, adequate disclosure as to all instances of noncompliance, and the efforts undertaken to bring the portfolio into compliance, must be made on the monthly Treasurer's Report. 9 14 ATTACHMENT 2 XIII. REPORTING Under provisions of Section 53646 of the California Government Code, the Treasurer shall render a quarterly investment report to the District Board and Manager of the District within 30 days following the end of the quarter covered by the report. However, as a matter of practice a monthly report shall be submitted listing the type of investments, institution, date of maturity, amount of deposit, rate of interest, current market value for all securities, and such other data as may be required by the District Board on a monthly basis. Furthermore, an Investment Oversight Committee comprised of the following individuals will meet quarterly to review the District's portfolio and investment strategy. • Director of Finance/District Treasurer • Assistant Director of Finance • Revenue Supervisor • District Manager • Assistant Manager • Two Board Members Additionally, an annual audit of the District's investment portfolio will be conducted by an independent Certified Public Accounting firm and a report of the results will be made available. Should conditions chance or legislation become effective that behooves subsequent changes or a liberalization of terms within the policy during; the next fiscal year, the revised policy will be submitted to both the Investment Oversight Committee and Board for adoption of the recommended action." XIV 1. QUALIFIED DEALERS The Costa Mesa Sanitary District shall transact business only with banks, savings and loans, and registered investment securities dealers. The District will utilize broker /dealers authorized to do business with the City of Costa Mesa. The Treasurer will maintain a list of financial institutions authorized to provide investment services. In addition, a list will also be maintained of approved broker /dealers who are authorized to provide investment services in the State of California. These may include "primary" and "regional" broker /dealers with offices located in the State of California. All financial institutions and broker /dealers who desire to become qualified bidders for investment transactions must be approved by and supply the Treasurer with a completed broker /dealer questionnaire. XV 11. POLICY REVIEW I* This Statement of Investme'n-u Policy shall be reviewed at least annually to ensure its consistency with the overall objectives of preservation of principal, liquidity and return, • and its relevance to current law, financial and economic trends. 10 15 ATTACHMENT 3 COSTA MESA SANITARY DISTRICT STATEMENT OF INVESTMENT POLICY 1999 -00 I. GENERAL INTRODUCTION Under the laws of the State of California, it is the responsibility of the District Treasurer, at the direction of the Board, to secure and protect the public funds of the District, and to establish proper safeguards, controls, and procedures to maintain these funds in a lawful, rational and auspicious manner. Said maintenance shall include the prudent and secure investment of those funds that are deemed temporarily excess, in a manner anticipated to provide additional benefit to the people of the Costa Mesa Sanitary District. This Statement of Investment Policy will be provided annually for the review of the Oversight Committee and the approval of the Board in an open public meeting. Upon request, it will be provided to securities dealers, banks, and brokers currently approved for conducting investment transactions with the District Treasurer's office in the ongoing effort to manage the excess cash portfolio; to other affected persons or entities; and to any member of the electorate wishing to review this document. The Treasurer reserves the right to provide these documents on a cost basis. 0 II. SCOPE This Statement of Investment Policy pertains to those temporarily surplus funds under the control of the Treasurer, designated for the daily ongoing operations of the District; and concerns the deposit, maintenance, safekeeping, and preservation of all such funds, and the investments made with these funds. This Policy dose not apply to pension moneys, delayed compensation funds, trustee, and certain other non - operating funds. III. PURPOSE The purpose of this Statement of Investment Policy is to provide the District, the Investment Oversight Committee, those involved in servicing the investment requirements of the District, and any other interested party, a clear understanding of the regulations and internal guidelines that will be observed in maintaining and investing those pooled funds deemed temporarily excess. This statement is intended to provide guidelines for the prudent investment of the Costa Mesa Sanitary District's (District's) temporary idle cash, and outline the procedures for maximizing the efficiency of the District's cash management system. The ultimate goal is to enhance the economic status of the District while safeguarding its assets. IV. OBJECTIVE The District's cash management system is designed to accurately monitor and forecast revenues and expenditures, thus enabling the District to invest funds to the fullest extent possible. The District attempts to obtain the highest yield possible only after the criteria established for safety and liquidity have been met. 16 ATTACHMENT 3 The Costa Mesa Sanitary District operates its pooled idle cash investments with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. This affords the District a broad spectrum of investment opportunities as long as the investment is deemed prudent and is allowable under current legislation of the State of California Government Code Section 53600 et seq. and the general laws of the Costa Mesa Sanitary District. The Costa Mesa Sanitary District strives to maintain the level of investment of all idle funds as near 100% as possible, through daily and projected cash flow determinations. Idle cash management and investment transactions are the responsibility of the Treasurer. Criteria for selecting investments and the order of priority are: 1. Safety: The safety and risk associated with an investment refers to the potential loss of principal, interest, or a combination of these amounts. The District only operates in those investments that are considered very safe. 2. Liquidity: This refers to the ability to "cash in" at any moment in time with a minimal chance of losing some portion of principal or interest. 3. Yield: Yield is the potential dollar earnings an investment can provide, and sometimes is referred to as the rate of return. . 4. Safekeeping: Securities purchased shall be held in third party safekeeping in the Trust Department of a financial institution, in the District's name and control. The account established shall be protected from seizure by creditors should the financial institution holding the District's securities file for bankruptcy protection. The basic premise underlying the District's investment philosophy is and continues to be, to insure that surplus funds are always safe and available when needed. V. DELEGATION OF INVESTMENT AUTHORITY Authority to manage the Costa Mesa Sanitary District's investment program is derived from Costa Mesa Sanitary District Board Resolution No. 99 -620. Management responsibility for the investment program is hereby delegated for fiscal year 1998 -99 to the Treasurer who shall establish written procedures for the operation of the investment program consistent with this Investment Policy. Procedures should include references to: safekeeping, repurchase agreements, wire transfer agreements, banking service contracts, and collateral/depository agreements. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Treasurer. The Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. 2 17 :J ATTACHMENT 3 VI. STANDARD OF PRUDENCE The Treasurer shall perform the investment function in conjunction with the "Prudent Man Rule ". This rule states, in principle that whenever investing property for the benefit of others, a trustee shall exercise the judgement and care, under circumstances then prevailing that persons of prudence, discretion, and intelligence, would exercise in the management of their own affairs not in regards to speculation, but in regard to the permanent disposition of their funds, considering the probability of safety of, as well as the probable income from their capital. The Treasurer and his designees are considered to have a fiduciary, trustee, relationship with the public for the public funds and all investment decisions will be made in a manner sustaining this responsibility." VII.. AUTHORIZED INVESTMENTS The California Government Code allows the District to invest in the following media: • Securities of the U.S. Government, or its agencies • Small Business Administration loans • Certificates of deposit, placed with commercial banks and savings and loan companies • Negotiable certificates of deposit • Bankers acceptances • Commercial paper • Corporate notes and bonds, including medium term notes • Local Agency Investment Fund • Repurchase agreements • Reverse repurchase agreements • Passbook savings account demand deposits • County Treasurer demand deposits • Asset - backed and mortgage- backed securities • Money market mutual funds As a matter of practice, however, the District generally limits its investments to the following vehicles: U.S. Treasury Bills - Issued weekly with maturity dates up to one year. They are issued and traded on a discount basis with interest figured on a 360 -day basis, actual number of days. They are issued in amounts of $10,000 and up, in multiples of $5,000. They are a highly liquid security. U.S. Treasury Notes - Initially issued with two- to ten -year maturities. They are actively traded in a large secondary market and are very liquid. The Treasury may issue Note issues with a minimum of $1,000, however, the average minimum is $5,000. Federal Agency Issues - Guaranteed directly or indirectly by the United States Government. All agency obligations qualify as legal investments and are acceptable as security for public deposits. They usually provide higher yields than regular Treasury issues with all of the same advantages. Examples include: 3 18 ATTACHMENT I • FICBs Federal Intermediate Credit Bank Debentures) - Loans to lending institutions used to finance the short -term and intermediate needs of farmers, such as seasonal is production. They are usually issued monthly in minimum denominations of $3,000 with a nine -month maturity. Interest is payable at maturity and is calculated on a 360 -day, 30 -day month basis. • FFCBs (Federal Farm Credit Bank) - Debt instruments used to finance the short and intermediate term needs of farmers and the national agricultural industry. They are issued monthly with three- and six -month maturities. The FFCB issues larger issues (one to ten year) on a periodic basis. These issues are highly liquid. • FLBs (Federal Land Bank Bonds) - Long -term mortgage credit provided to farmers by Federal Land Banks. These bonds are issued at irregular times for various maturities ranging from a few months to ten years. The minimum denomination is $1,000. They carry semi - annual coupons. Interest is calculated on a 360 -day, 30 -day month basis. • FHLBs (Federal Home Loan Bank Notes and Bonds) - Issued by the Federal Home Loan Bank System to help finance the housing industry. The notes and bonds provide liquidity and home mortgage credit to savings and loan associations, mutual savings banks, cooperative banks, insurance companies, and mortgage - lending institutions. They are issued irregularly for various maturities. The minimum denomination is $5,000. The notes are issued with maturities of less than one year and interest is paid at maturity. The bonds are issued with various maturities and carry semi - annual coupons. Interest is calculated on a 360 -day, 30 -day month basis. FNMAs (Federal National Mortgage Association) - Used to assist the home mortgage market by purchasing mortgages insured by the Federal Housing Administration and the Farmers Home Administration, as well as those guaranteed by the Veterans Administration. They are issued about four times a year for maturities ranging from a few months to eight years. They are issued in minimum denominations of $10,000. They carry semi - annual coupons. Interest is computed on a 360 -day, 30 -day month basis. FHLMCs (Federal Home Loan Mortgage Corporation) - A government- sponsored corporation established to develop the secondary market for conventional home mortgages. Mortgages are purchased solely from the Federal Home Loan Bank System member lending institutions whose deposits are insured by agencies of the United States Government. They are issued for various maturities and in minimum denominations of $10,000. Interest is paid semi - annually and is calculated on a 360 - day, 30 -day month basis. • Other federal agency issues are Small Business Administration notes (SBAs), Government National Mortgage Association notes (GNMAs), Tennessee Valley Authority notes (TVAs), and Student Loan Marketing Association notes (SALLIE- MAEs). As a matter of practice, the District does not invest in these issues as they do not suit our purposes as well as other investment opportunities available. • 4 19 ATTACHMENT 3 Bankers Acceptances - Short -term credit arrangements to enable businesses to obtain funds to finance commercial transactions. They are time drafts drawn on a bank by an exporter or importer to obtain funds to pay for specific merchandise. By its acceptance, the bank becomes primarily liable for the payment of the draft at its maturity. An acceptance is a high -grade negotiable instrument. Acceptances are purchased in various denominations for 30, 60, or 90 days, but no longer than 270 days. The interest is calculated on a 360 -day discount basis similar to Treasury Bills. Local agencies may not invest more than 40% of their surplus money in bankers acceptances. Certificates of Deposit - Time deposits of a bank or savings and loan. They are purchased in various denominations with maturities ranging from 30 to 360 days. The interest is calculated on a 360 -day, actual -day month basis and is payable monthly. Negotiable Certificates of Deposit - Unsecured obligations of the financial institution, bank or savings and loan, bought at par value with the promise to pay face value plus accrued interest at maturity. They are high -grade negotiable instruments, paying a higher interest rate than regular certificates of deposit. The primary market issuance is in multiples of $1,000,000, the secondary market usually trades in denominations of $500,000, although smaller lots are occasionally available. As a matter of practice, only the ten largest U.S. banks where there is a secondary market established for continued liquidity are considered for investment. The District's total investment in negotiable certificates of deposit may not exceed 30% of surplus funds. Commercial Paper - Short -term unsecured promissory notes issued by a corporation to raise working capital. These negotiable instruments are purchased at a discount to par value or at par value with interest bearing. Commercial paper is issued by corporations such as General Motors Acceptance Corporation, IBM, BankAmerica, etc. Local agencies are permitted by State law to invest in commercial paper of "prime" quality of the highest ranking or of the highest letter and numerical rating as provided by Moody's Investor's Service, Inc., and/or Standard and Poor's Corporation. Purchases of eligible commercial paper may not exceed 180 days maturity nor exceed represent more than 10% of the outstanding paper of an issuing corporation. Purchases of commercial paper may not exceed 15 percent of the portfolio. An additional 15 %, for a total of 30 percent of the portfolio, may be invested only if the dollar - weighted average of the entire investment in commercial paper does not exceed 31 days. "Dollar- weighted average maturity" is defined as the sum of the amount of each outstanding commercial paper investment multiplied by the number of days to maturity, divided by the total amount of outstanding commercial paper. Medium Term Corporate Notes - Unsecured promissory notes issued by a corporation organized and operating in the United States. These are negotiable instruments and are traded in the secondary market. Medium term corporate notes can be defined as extended maturity commercial paper. Local agencies are restricted by the Government Code to investments in corporations rated in the top three note categories by Moody's Investors Service, Inc., and/or Standard and Poor's Corporation. For medium -term notes, eligible purchases consist of instruments that have a rating of "A" or better by both Moody's Investors Service, Inc., and Standard and Poor's Corporation. If the security's credit rating falls below "A" by one of these agencies, 5 20 ATTACHMENT 3 then awareness is heightened and the security monitored closely to determine if credit risk has been significantly increased. If a security falls below "A" by both rating agencies, then 40 the Treasurer will evaluate the need to sell the security prior to maturity. Further restrictions are a maximum term of five years to maturity and total investments in medium term corporate notes may not exceed 30% of the local agency's surplus funds. Repurchase Agreements - A repurchase agreement is a short -term investment transaction. Banks buy temporarily idle funds from a customer by selling U.S. Government or other securities with a contractual agreement to repurchase the same securities on a future date. Repurchase agreements are typically for one to ten days in maturity. The customer receives interest from the bank. The interest rate reflects both the prevailing demand for Federal funds and the maturity of the repurchase agreement. Some banks will execute repurchase agreements for a minimum of $100,000 to $500,000, but most banks have a minimum of $1,000,000. The term of a repurchase agreement may not exceed one year. The market value of securities that underlay a repurchase agreement shall be valued at 102 percent or greater of the funds borrowed against those securities and the value shall be adjusted no less than quarterly. Repurchase Agreements can only be executed with financial institutions or broker /dealers that have signed a Master Repurchase Agreement with the District. Reverse Repurchase Agreements - A reverse repurchase agreement is the opposite of a repurchase agreement. The District loans a security to a bank in exchange for cash. The District agrees to pay off the loan with interest on a future date. As this type of investment actually involves a loan arrangement, the District may not invest more than 10% of its surplus funds in reverse repurchase agreements, and must always match its maturities to the reinvestment. Reverse repurchase agreements may be utilized only when either of the following conditions are met: 1. The security was owned or specifically committed to purchase, by the local agency, prior to December 31, 1994, and was sold using a reverse repurchase agreement on December 31, 1994. 2. The security: a) to be sold has been owned and fully paid for for a minimum of 30 days prior to sale; and b) the total of all reverse repurchase agreements owned does not exceed 10 percent of the base value of the portfolio; and c) the agreement does not exceed a term of 92 days, unless the agreement J a written codicil guaranteeing a minimum earning or spread for the entire period between the sale of a security using a reverse repurchase agreement and the final maturity date of the same security. LAIF (Local Agency Investment Fund) - A special fund in the State Treasury which local agencies may use to deposit funds for investment. There is no minimum investment period and the minimum transaction is $5,000, in multiples of $1,000 above that, with a maximum balance of $20,000,000 for any agency. However, any investment held by LAIF will be apportioned and overlaid with the District's portfolio to determine compliance with other self - imposed restrictions as specified in this Investment Policy. The District is restricted to a maximum of ten transactions per month. It offers high liquidity because deposits can be converted to cash in 24 hours and no interest is lost. All interest is • 6 21 • ATTACHMENT 3 distributed to those agencies participating on a proportionate share basis determined by the amounts deposited and the length of time they are deposited. Interest is paid quarterly. The State retains an amount for reasonable costs of making the investments, not to exceed one - quarter of one percent of the earnings. California Government Code §16429.3 states, in part: "money placed with the State Treasurer for deposit in the Local Agency Investment Fund by cities, counties, or special districts shall not be subject to impoundment or seizure by any state official or state agency." Orange County Treasurer's Pool - A special fund in the County Treasury which local agencies may use to deposit funds for investment. The District may not invest more than 35% of its surplus money with the Orange County Treasurer's Pool. However, any investment held by the Orange County Treasurer's Pool will be apportioned and overlaid with the District's portfolio to determine compliance with other self - imposed restrictions as specified in this Investment Policy. The County Treasurer charges 12.5 basis points (.125 %) to all pool participants for its direct costs. Direct Costs include proper staffing, bank and custodial fees, software maintenance fees, and other indirect costs relating to the investment. Investment earnings are distributed to the pool participants on a monthly basis, net of the above charges. The earnings are credited to the participants accounts on either the last day of each month or the first day of the subsequent month. Money Market Mutual Funds - Shares of beneficial interest issued by diversified management companies. To be eligible for investment, shares must: 1. attain the highest rating provided by Moody's Investors Service, Inc., which is currently "Aaa," and/or Standard and Poor's Corporation, which is currently "AAA;" and 2. the investment adviser managing the shares must be registered with the Securities and Exchange Commission with not less than five year's experience investing in instruments authorized under California Government Code §53601 subdivisions (a) to (m) inclusive, and with assets under management in excess of five hundred million dollars ($500,000,000); and 3. the purchase price of shares shall not include any commission that these companies may charge; and 4. investment in shares shall not exceed 20 percent of surplus funds. However, no more than 10 percent of the District's surplus funds may be invested in shares of beneficial interest of any one mutual fund. Furthermore, any investment in a money market mutual fund must comply with other self - imposed restrictions as specified in this Investment Policy. Asset - Backed and Mortgage- Backed Security - Bonds backed by payments from receivables /mortgages having a maximum of five years maturity. These securities must have an "AA" or better rating by Moody's Investors Service, Inc., and/or Standard and Poor's Corporation. No more than 20% of the District's surplus money may be invested in these securities. 7 22 ATTACHMENT 3 VIII. INVESTMENT OF BOND PROCEEDS 0 When investing proceeds from the issuance of bonds, the Costa Mesa Sanitary District will follow this Investment Policy when determining allowable investments. Should the trust agreement of a particular bond issue be more restrictive than the District's policy on permitted investments, then the trust agreement will take precedence. IX. DISTRICT CONSTRAINTS The Treasurer will evaluate local banks and savings institutions and may invest idle cash funds with such institutions when the criteria for prudent investment previously stated are met. The District operates its investment pool according to State and self - imposed constraints. It does not buy stocks; it does not speculate; it does not deal in futures or options. Any investment extending beyond a five -year period requires prior District Board approval. Additionally, a minimum of 40% of the outstanding investments must mature within a one -year time period. X. SAFEKEEPING AND COLLATERALIZATION All security transactions, including collateral for repurchase agreements, entered into by the District shall be conducted on a delivery- versus - payment (DVP) basis. Securities will be held by a third party custodian designated by the Treasurer. Collateralization will be required on two types of investments: certificates of deposit and repurchase (and reverse repurchase) agreements. In order to anticipate market changes and provide a level of security for all funds, a minimum collateralization level is required. Surplus funds must be deposited in State or national banks, State or Federal savings associations, or State or Federal credit unions within the State of California. The deposits cannot exceed the amount of the bank's or savings and loan's paid -up capital and surplus. The bank or savings and loan must secure public funds deposits with eligible securities having a market value of 110% of the total amount of the deposits. State law also allows as an eligible security, first trust deeds having a value of 150% of the total amount of the deposits. A third class of collateral is 105% in the form of a letter of credit drawn on the Federal Home Loan Bank. The Treasurer may waive security for that portion of a deposit which is insured pursuant to Federal law. Currently, the first $100,000 of a deposit is federally insured. Deposits in excess of $100,000 are collateralized as previously indicated. XI. DERIVATIVE INVESTMENTS A derivative is a generic term often used to categorize a wide variety of financial instruments whose value "depends on" or is "derived from" the value of an underlying asset, reference rate, or index. Investments in derivative instruments are limited to debt securities that have periodic increases, or step -up interest rate adjustments that provide upward mobility in yield return. Investments in debt ,securities which contain a callable feature are also allowable, but must comply with other restrictions as specified in this Investment Policy. 8 23 ATTACHMENT 3 •Investments in derivative instruments known as "inverse floaters," "dual index," or "stepped inverse" securities that produce higher than market yields at purchase date (when interest rates are low), but have the possibility of producing low or no coupon rates as market interest rates rise through the life of the instrument are not allowable. Furthermore, investments in range notes or interest -only strips that are derived from a pool of mortgages are not allowable. However, debt securities that have a floor or a built -in feature that prevents the instrument from potentially returning no yield are allowable. • XII. POLICY COMPLIANCE REGULATIONS Should the portfolio, for any reason, fall out of compliance with this Investment Policy, immediate liquidation of securities in order to bring the portfolio back into compliance is not required. However, the Treasurer must take action to bring the portfolio into compliance within 12 months from the date the portfolio was determined to be in non- compliance with the provisions of this Investment Policy. Additionally, adequate disclosure as to all instances of noncompliance, and the efforts undertaken to bring the portfolio into compliance, must be made on the monthly Treasurer's Report. XIII. REPORTING Under provisions of Section 53646 of the California Government Code, the Treasurer shall render a quarterly investment report to the District Board and Manager of the District within 30 days following the end of the quarter covered by the report. However, as a matter of practice a monthly report shall be submitted listing the type of investments, institution, date of maturity, amount of deposit, rate of interest, current market value for all securities, and such other data as may be required by the District Board on a monthly basis. Furthermore, an Investment Oversight Committee comprised of the following individuals will meet quarterly to review the District's portfolio and investment strategy. • Director of Finance/District Treasurer • Assistant Director of Finance • Revenue Supervisor • District Manager • Assistant Manager • Two Board Members Additionally, an annual audit of the District's investment portfolio will be conducted by an independent Certified Public Accounting firm and a report of the results will be made available. Should conditions change or legislation become effective that behooves subsequent changes or a liberalization of terms within the policy during the next fiscal year, the revised policy will be submitted to both the Investment Oversight Committee and Board for adoption of the recommended action." XIV . QUALIFIED DEALERS The Costa Mesa Sanitary District shall transact business only with banks, savings and loans, and registered investment securities dealers. The District will utilize broker /dealers authorized to do business with the City of Costa Mesa. 9 24 ATTACHMENT 3" The Treasurer will maintain a list of financial institutions authorized to provide investment services. In addition, a list will also be maintained of approved broker /dealers who are authorized to provide investment services in the State of California. These may include "primary" and "regional" broker /dealers with offices located in the State of California. All financial institutions and broker /dealers who desire to become qualified bidders for investment transactions must be approved by and supply the Treasurer with a completed broker /dealer questionnaire. XV. POLICY REVIEW This Statement of Investment Policy shall be reviewed at least annually to ensure its consistency with the overall objectives of preservation of principal, liquidity and return, and its relevance to current law, financial and economic trends. • 10 25 ATTACHMENT 4 COSTA MESA SANITARY DISTRICT INVESTMENT GUIDELINES AND STRATEGY GUIDELINES - Guidelines are established to direct and control activities in such a manner that previously established goals are achieved. 1. Investment Transaction. Every investment transaction must be authorized and reviewed by the Treasurer. 2. Pooled Cash. Whenever practical, local agency cash is consolidated into one bank account and invested on a pooled concept basis. Interest earnings are allocated quarterly according to month -end cash and investment balances for each fund. 3. Competitive Bids. Purchase and sales of securities are made on the basis of competitive offers and bids when practical. 4. Cash Forecast. The cash flow for the District is analyzed with the receipt of revenues and maturity of investments scheduled so that adequate cash will be available to meet disbursement requirements. 5. Investment Limitations. Security purchases and holdings are maintained within statutory limits imposed by the California Government Code. Current . limits are: Bankers Acceptances 40% Section 53601(f) Commercial Paper 30% Section 53601(g) Negotiable Certificates of Deposit 30% Section 53601(h) Reverse Repurchase Agreements 20% Section 53601(1) Medium Term Notes 30% Section 536016) Money Market Mutual Funds 15% Section 53601(k) Asset- Backed/Mortgage- Backed Securities 20% Section 53601(n) • 6. Liquidity. The marketability of a security is considered at the time of purchase, as the security may have to be sold at a later date to meet unanticipated cash demands. 7. Diversification. The portfolio should consist of a mix of various types of securities, issuers, and maturities. 8. Evaluate Certificates of Deposit (a) Certificates of Deposit shall be evaluated in terms of FDIC coverage. For deposits in excess of the insured maximum of $100,000, approved collateral at full market value shall be required. (California Government Code Section 53652 and/or 53651(m) and 53651.2(a)(1). 11 26 ATTACHMENT 4 (b) Negotiable Certificates of Deposit shall be evaluated in terms of the • credit worthiness of the issuer, as these deposits are uninsured and uncollateralized promissory notes. II. STRATEGY - Strategy refers to the ability to manage financial resources in the most advantageous manner. 1. Economic Forecasts. Economic Forecasts are obtained periodically from economists and financial experts through bankers and brokers to assist the Treasurer with the formulation of an investment strategy for the local agency. 2. Implementing Investment Strategy. Investment transactions are executed which conform with anticipated interest rate trends and the current investment strategy plan. 3. Rapport. A close working relationship is maintained with large vendors of the District. The objective is to pinpoint when large disbursements will clear the District's bank account. It is essential for good cash control that such large expenditures be anticipated, estimated as to dollar amount, and communicated to the Treasurer for liquidity planning purposes. 4. Preserve Portfolio Value. Field standards are developed in order to maintain earnings near the market and to preserve the value of the portfolio. III. AUDIT - At least annually, the District's external auditors will analyze the District's portfolio and report to the Board regarding the legal, credit, and market risks • associated with each investment. Additionally, the auditors will review the District's investment policy and make recommendations for modifications, if appropriate. • 12 27 ATTACHMENT 5 • COSTA MESA SANITARY DISTRICT INVESTMENT PROCEDURES INTERNAL CONTROL - GUIDELINES OBJECTIVES OF INTERNAL CONTROL Internal control is the plan of organization and all the related systems established by management's objective of ensuring, as far as practicable: • The orderly and efficient conduct of its business, including adherence to management policies. • The safeguarding of assets. • The prevention or detection of errors and fraud. • The accuracy and completeness of the accounting records. • The timely preparation of reliable financial information. LIMITATIONS OF INTERNAL CONTROL iNo internal control system, however elaborate, can by itself guarantee the achievement of management's objectives. Internal control can provide only reasonable assurance that the objectives are met, because of its inherent limitations, including: • • Management's usual requirement that a control be cost - effective. • The direction of most controls at recurring, rather than unusual, types of transactions. • Human error due to misunderstanding, carelessness, fatigue, or distraction. • Potential for collusion that circumvents controls dependent on the segregation of functions. • Potential for a person responsible for exercising control abusing that responsibility; a responsible staff member could be in a position to override controls which management has set up. 13 28 ATTACHMENT 5- COSTA MESA SANITARY DISTRICT INTERNAL CONTROL - GUIDELINES ELEMENTS OF INTERNAL CONTROL Elements of a system of internal control are the means by which an organization can satisfy the objectives of internal control. These elements are: 1. ORGANIZATION Specific responsibility for the performance of duties should be assigned and lines of authority and reporting clearly identified and understood. 2. PERSONNEL Personnel should have capabilities commensurate with their responsibilities. Personnel selection and training policies together with the quality and quantity of supervision are thus important. 3. SEGREGATION OF FUNCTIONS Segregation of incompatible functions reduces the risk that a person is in a position both to perpetrate and conceal errors or fraud in the normal course of duty. If two parts of a transaction are handled by different people, collusion is necessary to conceal errors or fraud. In particular, the functions that should be considered when evaluating segregation of functions are authorization, execution, recording, custody • of assets, and performing reconciliations. 4. AUTHORIZATION All transactions should be authorized by an appropriate responsible individual. The responsibilities and limits of authorization should be clearly delineated. The individual or group authorizing a specific transaction or granting general authority for transactions should be in a position commensurate with the nature and significance of the transactions. Delegation of authority to authorize transactions should be handled very carefully. 5. CONTROLS OVER AN ACCOUNTING SYSTEM Controls over an accounting system include the procedures, both manual and computerized, carried out independently to ascertain that transactions are complete, valid, authorized, and properly recorded. n U 14 29 • • • ATTACHMENT 6 COSTA MESA SANITARY DISTRICT CASH CONTROLS PROCEDURES PERFORMED BY EXTERNAL AUDITORS WITH RESPECT TO CASH RECEIPTS A. District procedures and controls are reviewed. Some of the system strengths are: 1. Receipts are controlled upon receipt by proper registration devices. 2. Receipts are reconciled on a daily basis. 3. Amounts are deposited intact. 4. All bank accounts are authorized by the District Board. 5. Cash counts are done by two or more individuals. 6. Bank reconciliations are reviewed. 7. Prompt posting of cash receipt entries in books. 8. Receipt forms are prenumbered, accounted for, and physically secured. 9. Proper approval required for write -offs of customer accounts. 10. Checks are restrictively endorsed upon receipt. 11. Adequate physical security over cash. 12. Individuals that handle cash do not post to customer account records or process billing statements. 13. Adequate supervision of Finance Department operations. B. Significant revenues are confirmed directly with payor and compared with District books to make sure amounts are recorded properly. C. Cash balances are substantiated by confirming all account balances recorded in books. Bank reconciliations are reviewed for propriety and recalculated by the auditor. All significant reconciling items on bank reconciliations are verified as valid reconciling items by proving to subsequent bank statements. 15 11 COSTA MESA SANITARY DISTRICT SEGREGATION OF RESPONSIBILITIES OF THE TREASURY FUNCTIONS • ATTACHMENT 7 16 31 Function Responsibility 1. Authorization of Investment Transactions: Formal Investment Policy should be: Prepared By: Treasurer Submitted To: District Board Investment Transactions Treasurer should be approved by 2. Execution of investment Assistant Director of Finance transactions 3. Timely recording of investment transactions: Recording of investment Revenue Supervisor transactions in the Treasurer's records Recording of investment Accountant transactions in the accounting records 4. Verifica i • nvestment, Assistant Director of Finance i.e., match broker confirma- tion to Treasurer's records 5. Safeguarding of Assets and Records: Reconciliation of Treasurer's Revenue Supervisor reco to the accounting records Reconciliation of Treasurer's Accountant records to bank statements and safekeeping records • ATTACHMENT 7 16 31 COSTA MESA SANITARY DISTRICT SEGREGATION OF RESPONSIBILITIES OF THE TREASURY FUNCTIONS (Continued) Function 5. Safeguarding of Assets and Records (continued): Annual review of (a) financial institution's financial condition, (b) safety, liquidity, and potential yields of investment instruments. 6. Periodic review of investment portfolio as prepared by Treasurer including: Responsibility Assistant Director of Finance with Treasurer's approval Independent Auditors • Investment types • Purchase Price • Market values • Maturity dates • Par values • Investment yields • Conformance to stated investment policy • Safekeeping reports 7. Periodic review of investment portfolio and strategies. Investment Oversight Committee 17 ATTACHMENT 7' • • • 32 GLOSSARY Qote: Entities are encouraged to include a glossary as part of the investment policy. All words of a technical nature should be included. Following is an example of common treasury terminology.) AGENCIES: Federal agency securities and/or Government - sponsored enterprises. ASKED: The price at which securities are offered. BANKERS' ACCEPTANCE (BA): a draft or bill or exchange accepted by a bank or trust company. BID: The price offered by a buyer of securities. (When you are selling securities, you ask for a bid.) See Offer. BROKER: A broker brings buyers and sellers together for a commission.. CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a certificate. Large - denomination CD's are typically negotiable. COLLATERAL: Securities, evidence of deposit or other W rty which a borrower pledges to secure repayment of a Also refers to securities pledged by a bank to secured deposits of public monies. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official annual report for the Costa Mesa Sanitary District. It includes five combined statements for each individual fund and group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance- related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section. COUPON: (a) The annual rate of interest that a bond's issurer promises to pay the bondholder on the bond's face value. A certificate attached to a bond evidencing interest due on a payment date. DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling DEBENTURE: A bond secured only by the general credit of the issuer. DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities 16ith an exchange of money for the securities. Delivery versus eipt is delivery of securities with an exchange of a signed receipt for the securities. ATTACHMENT 8 DERIVATIVES: (1) Financial instrument whose return profile is linked to, or derived from, the movement of one or more underlying index or security, and may include a leveraging factor, or (2) financial contracts based upon notional amounts whose value is derived from an underlying index or security (interest rates, foreign exchanges, equities or commodities). DISCOUNT: The difference between the cost price of a security and its maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount. DISCOUNT SECURITIES: Non - interest bearing money market instruments that are issued a discount and redeemed at maturity for full face value, e.g., U.S. Treasury Bills. DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns. FEDERAL CREDIT AGENCIES: Agencies of the Federal government set up to supply credit to various classes of institutions and individuals, e.g., S &L's, small business firms, students, farmers, farm cooperatives, and exporters. FEDERAL DEPOSIT INSURANCE CORPORATION (FIDC): A federal agency that insures bank deposits, currently up to $100,000 per deposit. FEDERAL FUNDS RATE: The rate of interest at which Fed funds are traded. This rate is currently pegged by the Federal Reserve through open - market operations. FEDERAL HOME LOAN BANKS (FHLB): Government sponsored wholesale banks (currently 12 regional banks) which lend funds and provide correspondent banking services to member commercial banks, thrift institutions, credit unions and insurance companies. The mission of the FHLBs is to liquefy the housing related assets of its members who must purchase stock in their district Bank. FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA): FNMA, like GNMA was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder -owned corporation. The corporation's purchases include a variety of adjustable mortgages and second loans, in addition to fixed -rate mortgages. FNMA's securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest. 33 FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money. FEDERAL RESERVE SYSTEM: The central bank of the United States created by Congress and consisting of a seven member Board of Governors in Washington, D.C., 12 regional banks and about 5,700 commercial banks that are members of the system. GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA or Ginnie Mae): Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations, and other institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by the FHA, VA or FmHA mortgages. The term "pass - throughs" is often used to describe Ginnie Maes. LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes. LOCAL GOVERNMENT INVESTMENT POOL (LGIP): The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment. MARKET VALUE: The price at which a security is trading and could presumably be purchased or sold. MASTER REPURCHASE AGREEMENT: A written contract covering all future transactions between the parties to repurchase — reverse repurchase agreements that established each party's rights in the transactions. A master agreement will often specify, among other things, the right of the buyer - lender to liquidate the underlying securities in the event of default by the seller - borrower. MATURITY: The date upon which the principal or stated value of an investment becomes due and payable. MONEY MARKET: The market in which short-term debt instruments (bills, commercial paper, bankers' acceptances, etc.) are issued and traded. ATTACHMENT 8 OFFER: The price asked by a seller of securities. (When you - are buying securities, you ask for an offer.) See Asked and Bid. OPEN MARKET OPERATIONS: Purchases and sales • government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve's most important and most flexible monetary policy tool. PORTFOLIO: Collection of securities held by an investor. PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC) - registered securities broker - dealers, banks, and a few unregulated firms. PRUDENT PERSON RULE: An investment standard. In some states the law requires that a fiduciary, such as a trustee, may invest money only in a list of securities selected by the custody state — the so- called legal list. In other states the trustee may invest in a security if it is one which would be bought by a prudent person of discretion and intelligence who is seekin,* reasonable income and preservation of capital. QUALIFIED PUBLIC DEPOSITORIES: A financial institution which does not claim exemption from the payment of any sales or compensating use or ad valorem taxes under the laws of this state, which has segregated for the benefit of the commission eligible collateral having a value of not less than its maximum liability and which has been approved by the Public Deposit Protection Commission to hold public deposits. RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond the current income return. REPURCHASE AGREEMENT (RP OR REPO): A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security "buyer" in effect lends the "seller" money for the period of agreement, and the terms of the agreement are structured to compensate him for this. Dealers use RP extensively to finance their positions. Exception: When the Fed is said to be doing RP, it is lending money, that is, increasing bank reserves. SAFEKEEPING: A service to customers rendered by ba for a fee whereby securities and valuables of all types a descriptions are held in the bank's vaults for protection. 34 r SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution. OCURITIES & EXCHANGE COMMISSION: Agency created by Congress to protect investors in securities transactions by administering securities legislation. SEC RULE 15C3 -1: See Uniform Net Capital Rule. STRUCTURED NOTES: Notes issued by Government Sponsored Enterprises (FHLB, FNMA, SLMA, etc.) and Corporations which have imbedded options (e.g., call features, step -up coupons, floating rate coupons, derivative -based returns) into their debt structure. Their market performance is impacted by the fluctuation of interest rates, the volatility of the imbedded options and shifts in the shape of the yield curve. TREASURY BILLS: A non - interest bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months, or one year. TREASURY BONDS: Long -term coupon - bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities of more than 10 years. TREASURY NOTES: Medium -term coupon - bearing U.S. Treasury securities issued as direct obligations of the U.S. Overnment and having initial maturities from two to 10 years. UNIFORM NET CAPITAL RULE: Securities and Exchange Commission requirement that member firms as well as nonmember broker - dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio. Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities, one reason new public issues are spread among members of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash. YIELD: The rate of annual income return on an investment, expressed as a percentage. (a) INCOME YIELD is obtained by dividing the current dollar income by the current market price for the security. (b) NET YIELD or YIELD TO MATURITY is the current income yield minus any premium above par or plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond. r� ATTACHMENT 8 901 • • COSTA MESA SANITARY DISTRICT INVESTMENT OVERSIGHT COMMITTEE LOCATION: Third Floor Conference Room 3 -A DATE AND TIME: Monday, July 12, 1999 at 9:00 a.m. CONTACT: Marc R. Puckett 754 -5243 AGENDA 1. Call to Order 2. Roll Call 3. Treasurer's Report for June 1999 4. Other business a. Review of revisions to Investment Policy Statement 5. Open Discussion 6. Adjournment "It is the intention of the Costa Mesa Sanitary District to comply with California Government Code Section 54961 and the Americans. With Disabilities Act ( "ADA ") in all respects. If as an attendee or participant at this meeting, you will need special assistance beyond what is normally provided, the Costa Mesa Sanitary District will attempt to accommodate you in every reasonable manner. Please contact Joan Revak, Clerk of the Sanitary District, (714) 754 -5087; at least forty-eight (48) hours,prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible. Please advise us at the time you will need accommodations to attend or participate in meetings on a regular basis." We have received notice from the tax collector that property within our District is going to be sold for delinquent taxes. The Tax Collector has requested that we consent or object in writing to the sale. Since this is the second time we have needed to address the issue, it might be helpful to have a summary of the law memorialized for future reference. Revenue & Tax Code Section 3351 et se4 .. provides the general scheme for the sale of property under these conditions. The first step in the proceedings is the "sale to the state." Annually the tax collector publishes notice of intent to sell such properties and this notice is to afford the property owner a chance to pay his taxes before title passes to the state. If the property taxes are not paid, the sale takes place. The only practical effect of this "sale" is to start the period running for redemption. During this period the property owner remains in possession and retains legal title subject only to the lien. Annually the tax collector then publishes notice of his intent to deed the property to the state. Upon execution of the deed after the statutory period expires, all title to the property vests in the state, subject only to the owner's right of redemption. The state may then sell the property. The tax collector usually initiates the sale. A sale may only take place if authorized by the Board of Supervisors. The minimum price is set and a resolution approving the sale is passed. A copy of the resolution is then sent to taxing entities. (This is where we come in.) We may then consent to the sale or object and purchase the property for the minimum bid and subsequently use the property for a public purpose. Assuming we do not purchase the property, the sale then goes to the highest bidder at public auction. The former owner can redeem the property up to the time that the first bid is received. The proceeds of the sale are then allocated amongst the taxing agencies. 0 [51 Cal.Jur.3d "Property Tax "] c LAW OFFICES OF HARPER & BURNS LLP A LMITED LIABILITY PARTNERSHIP INCLUDING A PROFESSIONAL CORPORATION 463 S. GLASSELL STREET ALAN R. BURNS ORANGE, CALIFORNIA 92888 RIVERSIDE / SAN BERNARDINO CO. JOHN R. HARPER- (909) 674 -0698 (714) 771 -7728 OF COUNSEL FAX (714) 744 -3360 JUDI A. CURTIN• MICHAEL MONTGOMERY- 'A PROFESSIONAL CORPORATION TO: District Manager FROM: District Counsel DATE: June 16, 1999 RE: Tax Sale of Property We have received notice from the tax collector that property within our District is going to be sold for delinquent taxes. The Tax Collector has requested that we consent or object in writing to the sale. Since this is the second time we have needed to address the issue, it might be helpful to have a summary of the law memorialized for future reference. Revenue & Tax Code Section 3351 et se4 .. provides the general scheme for the sale of property under these conditions. The first step in the proceedings is the "sale to the state." Annually the tax collector publishes notice of intent to sell such properties and this notice is to afford the property owner a chance to pay his taxes before title passes to the state. If the property taxes are not paid, the sale takes place. The only practical effect of this "sale" is to start the period running for redemption. During this period the property owner remains in possession and retains legal title subject only to the lien. Annually the tax collector then publishes notice of his intent to deed the property to the state. Upon execution of the deed after the statutory period expires, all title to the property vests in the state, subject only to the owner's right of redemption. The state may then sell the property. The tax collector usually initiates the sale. A sale may only take place if authorized by the Board of Supervisors. The minimum price is set and a resolution approving the sale is passed. A copy of the resolution is then sent to taxing entities. (This is where we come in.) We may then consent to the sale or object and purchase the property for the minimum bid and subsequently use the property for a public purpose. Assuming we do not purchase the property, the sale then goes to the highest bidder at public auction. The former owner can redeem the property up to the time that the first bid is received. The proceeds of the sale are then allocated amongst the taxing agencies. 0 [51 Cal.Jur.3d "Property Tax "] Costa Mesa Sanitary District TAX SALE June 16, 1999 Page 2 I have spoken to Linda Rede, the Tax Collector's Tax Deed Property Specialist, who informed me that they would still like to receive written consent or objection even if after the July 9, 1999 deadline date. I therefore recommend that we place it on the next Board agenda for consent, unless the Board desires to purchase the property and use it for a public purpose. Alan R. Burns District Counsel cc: Board of Directors Assistant Manager District Clerk District Assessment Specialist ARB:r • • RECEIVED 2 1 1999 California Special Districts Association JUN BOARD OF DIRECTORS COSTA MESA SMITARY DISTRIC ELECTION 1999 INFORMATION AND PROCEDURES The California Special Districts Association's (CSDA) Board of Directors is the governing body responsible for all policy decisions effecting CSDA's member services and legislative program. Its functions are crucial to the operation of the association and to the representation of the common interests of all California's special districts before the Legislature and the State Administration. Serving on the Board requires one's interest in the issues confronting special districts statewide. In addition, it means traveling to Board meetings, usually 6 per year in various locations around the State. CSDA reimburses Board members for travel and accommodations associated with attendance at CSDA Board and committee meetings. The Board's most important function is directing CSDA's government affairs program in Sacramento. Board members are intimately involved in the formulation of, and response to, legislation designed to improve the operation of special districts, and they are responsible for determining CSDA's position on the dozens of measures introduced each year impacting districts. Election Rules Each of CSDA's six (6) regional divisions has three seats on the Board. The accompanying chart indicates which seats are up for election in 1999. Candidates must be affiliated with a member district located within the geographic region that they seek to represent. Currently, Directors are nominated and elected by region by regular members attending the Annual Meeting held during the Annual Conference (September 22 -24, 1999 at the Bahia Resort Hotel in San Diego). The officers of the Board of Directors are elected from the Board membership. Directors elected from the six (6) regions will hold staggered, three (3) year terms. Individuals elected to fill unexpired terms will be up for reelection when original seat term expires. Nomination Procedures Any independent special district with current membership in CSDA is eligible to designate one person, such as a Board member or managerial employee (as defined by that district's Board of Directors) for election as a director of the California Special Districts Association by a member Board's resolution - submitted no later than the annual CSDA membership meeting. Candidates can mail their forms and resolutions to CSDA, 1121 L Street, Suite 508, Sacramento, CA 95814. To ensure the candidate's name is placed on the official ballot, materials should arrive in the CSDA office by September 10, 1999. Candidates can be received prior to the conference and nominations will be taken from the floor at the Conference. All regular CSDA members are encouraged to consider nominating a candidate for the CSDA Board of Directors. The CSDA Board seat that is up for election is Seat C. The term expires September 2002. Directors currently holding Seat C: Region One Region Two Region Three Region Four Region Five Region Six Carol Shelby Rita Velasquez Lee Howard David Aranda Jim Meredith Dewey Ausmus Included in the elections mailing is a breakdown — by county — of the CSDA Board of Directors regions. If you have any questions, please contact Catherine Smith at (916) 442 -7887 or casmith(c-)cwo.com • Thank you for your participation in this important process! • .,t 4 CALIFORNIA SPECIAL DISTRICTS ASSOCIATION BOARD OF DIRECTORS Name of candidate District: Region: Address: 0 Telephone: Fax: Nominated by (optional): Return this form and a Board resolution supporting the candidate to: CSDA Attn: Catherine Smith 1121 L Street, Suite 508 Sacramento, CA 95814 (916) 442 -7887 (916) 442 -7889 fax C CSDA COUNTY DIVISION BY REGION Region 1 Del Norte Siskiyou Modoc Humboldt Trinity Shasta Lassen Tehama Plumas Region 3 Mendocino Sonoma Lake Napa Marin Solano San Francisco Contra Costa San Mateo Alameda Santa Cruz Santa Clara Monterey San Benito Region 5 Santa Barbara Ventura Los Angeles San Bernardino Region 2 Glenn Butte Sierra Colusa Sutter Yuba . Nevada Yolo Sacra mento Placer El Dorado San Joaquin Amador Calaveras Alpine Stanislaus Tuolumne Mono Region 4 Merced Mariposa Madera Fresno Kings Tulare Inyo San Luis Obispo Kern Region 6 Orange Riverside San Diego Imperial (Secretary) Day /Safety Claims Workshop. One of the primary purposes of this meeting is the election Joseph C. Martin Rossmoor /Los Alamitos Area Sewer District of SDRMA's Board of Directors. . FFL SPECIAL DISTRICT RISK V,, ®� PLEASE NOTE THIS IS A CHANGE FROM PRIOR YEARS. Our Annual mmm ` MANAGEMENT AUTHORITY rol E. Bartels year we will not be holding our Annual Meeting at CSDA's conference. The decision to Riverside- Corona RCD P.O. Box 1213 a SDRMA Riverside, CA 92502 rather than CSDA's conference. Our Board is hopeful this new format will improve the (909) 683 -7500 1481 River Park Drive, Suite 110 David Aranda Sacramento, CA 9515 -4501 E. Board of Directors RECEIVED (President) JUN 1999 Ken Sonksen June 22, 1999 Sanger -Del Rey CD COSTA I ISA F`I'f", l A'RY OFMICT 10575 East Butler � li Sanger, CA 93657 member districts /agencies. One (l) Director is appointed by CSDA's Board of Directors. (209) 875 -7222 (Vice President) The Annual Meeting of the Special District Risk Management Authority will be held on Earl F. Sayre and election process. There have been changes in the election process, please read Trinity County WD 41 Wednesday, ctober 20 1999 at the Radisson Hotel in Sacramento. The scheduled y> P.O. Box 1152 > > Hayfork, CA 96041 (916) 628 -5512 time is 8:30 a.m. to 9:30 a.m. The meeting will be held in conjunction with our Education (Secretary) Day /Safety Claims Workshop. One of the primary purposes of this meeting is the election Joseph C. Martin Rossmoor /Los Alamitos Area Sewer District of SDRMA's Board of Directors. 3092 Inverness Drive Los Alamitos, CA 90702 PLEASE NOTE THIS IS A CHANGE FROM PRIOR YEARS. Our Annual P 62) 596 -6064 meetings /elections have been held in conjunction with CSDA's Annual Conference. This rol E. Bartels year we will not be holding our Annual Meeting at CSDA's conference. The decision to Riverside- Corona RCD P.O. Box 1213 change locations was based, in art, because more o our members attend our workshops g P P .f Riverside, CA 92502 rather than CSDA's conference. Our Board is hopeful this new format will improve the (909) 683 -7500 election process. David Aranda Stallion Springs CSD 28500 Stallion springs Dr. At this meetin g' there will be an election for three (3) seats on the Board. SDRMA has Tehachapi, CA 93561 (661) 822 -3268 a six member Board of Directors. Five (5) directors are elected at large by SDRMA John Yeakley Bear Valley CSD member districts /agencies. One (l) Director is appointed by CSDA's Board of Directors. 28999 Lower Valley Road Tehachapi, 93561 (661)821 -4 4242 8 or terms The direct t are four ( 4 ears. Enclosed is information about the nomination � y and election process. There have been changes in the election process, please read this information carefully. Executive Director/ Risk Manager James W. Towns, ARM If you have any questions, please call Jim Towns, Chief Executive Officer at the phone numbers listed below. • In California: TOLL FREE NUMBER: (800) 537 -7790 Elsewhere: (916) 641 -2773 FAX: (916) 641 -2776 SDRMA ELECTIONS - 1999 DIRECTOR ELECTIONS - 1999 Directors and Terms of Office: Elected Seats Ken Sonksen expires 12/31/99 * Joseph C. Martin expires 12/31/99 * Carol Bartels expires 12/31/99 * Ear' E. Sayre expires 12/31/2002 David Aranda expires 12/31/2002 Appointed [by CSDAI John Yeakley expires 12/31/99 * Director seats are yap for re- election at the Annual Meeting. Page 2 • i Information: Please call Jim Towns, Chief Executive Officer, at 1- 800 -537 -7790, or any SDRMA Director, for additional information. • r► 'Ni■■■■ LAhk `0000 •■■. Li■■ iiiii '° ■oon Ad &, e ii ■ ■ ■ ■i1 � S ®RMA SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY Policy No. 99 -01 A POLICY OF THE BOARD OF DIRECTORS OF THE SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY ESTABLISHING PROCEDURE GUIDELINES FOR DIRECTOR ELECTIONS WHEREAS, the SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY is a joint powers authority, created pursuant to Section 6500, et. seq. of the California Government Code; and WHEREAS, the Board of Directors recognizes that it is in the best interest of the Authority and its members to adopt a written policy for conducting the business of the Board; and WHEREAS, it is the goal of the Board to operate in an efficient and business like manner; and is WHEREAS, the election of Board Members is important for SDRMA members and in helping the Authority meet its mission on behalf of its members; and WHEREAS, establishing policy guidelines for the Director elections will help ensure a process that is consistent for all nominees and candidates, will promote active participation by SDRMA members in the election process, and will help ensure election of the most qualified candidate(s); NOW, THEREFORE, it is the policy of the Board of Directors of the SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY, until such policy shall have been amended or rescinded, that: 1.0 Member Notification of Election: 1.1 Authority staff shall provide written notification of an upcoming election for Board Members to all member agencies 120 days prior to the election. Such notification shall include: Time, date and location of the election, numbers of director seats up for election, and a copy of this election policy. 0 SDRMA - Policy 99 -01 Page 2 r 2.0 3.0 Qualifications: [Bylaws, Article II, (2) (d)] 2.1 "Each candidate for election as a director must be a member of the Board of Directors of a participating member district, or a management employee, attorney, or consultant of a participating member district. Nominations for the office of director may be made by any participating member district. Only one representative from any district may serve on the Board of Directors at the same time." Nominating_ Procedure: 3.1 Candidates and incumbents seeking election or re- election must be nominated by action of their districts/agency's Board of Directors. A letter from the candidate's District/Agency Board of Directors nominating the candidate must be received by the Authority prior to the election, along with: A letter from the candidate, expressing willingness to commit the time and effort necessary to serve; and A brief resume. for the candidate, emphasizing knowledge of special district governance and operation, and of risk financing [if any]. 3.2 Upon receipt of all of the above information, _staff will mail acknowledgment of the candidate's nomination to both the District /Agency and to the candidate. 3.3 Nothing in the Bylaws precludes a candidate from being nominated from the floor during the Annual Meeting. However, the nomination must be in accordance with the Bylaws, and at the election the nominee /candidate must also provide the information specified in Section 3.1 above. 3.4 In order for the candidate's name to appear on the printed ballot, the above information must be received at the Authority office 30 -days prior to the.election [documents may be faxed to (916) 641 - 27761: 4.0 Campaigning: 4.1 There are no rules governing campaigning for the office of Director, except as may be imposed by the hotel. 4.2 Candidates may distribute information to member agency(s) prior to the election, and/or at the election. • .7 • SDRMA - Policy 99 -01 Page 3 4.3 Candidates are invited to make an oral presentation to the attendees at the Annual Meeting, just before the election is conducted. 4.4 Staff is prohibited from actively promoting a candidate or participating in the election process while on Authority premises. SDRMA staff may provide information that is normally available through the Public Records Act to candidates to assist them in their research and campaigning, 5.0 Balloting: 5.1 The election will be conducted by ballots distributed to members at the Annual Meeting. Only one ballot per district/agency present will be distributed. 5.2 Any District staff member or District representative present at the election may vote. It is the responsibility of the district/agency to select which one staff member or district representative will cast their vote. 5.3 The ballots will be counted immediately after the conclusion of the voting process by the Authority's General Counsel and Broker Representative. Candidates receiving pluralities are declared the winners. 6.0 Location: 6.1 Elections will be held at an annual meeting in October at the Authority's Education Day /Safety Claims Workshop. Elections will alternate between Northern and Southern California. * * * * * * * * * * * * ** Adopted this 25th day of March, 1999 by the Board of Directors of the Special District Risk Management Authority, at a regular meeting thereof. This policy rescinds existing Policy No. 87 -6. APP O Kenneth A. Sonksen, President • Board of Directors g:\board\bdpo1icy\po199-0J ATTEST: t amg W. Towns, ARM f Executive Officer `r Board of Directors RECEIVED (President) �k* 2 1999 Ken Sonksen June 22, 1999 Sanger -Del Rey CD w. �,,. T COSTA iMISA FIIINITA';ar 1 EMU 10575 East Butler Sanger, CA 93657 (209) 875 -7222 (Vice President) The Annual Meeting of the Special District Risk Management Authority will be held on Earl F. Sayre Trinity County WD #1 Wednesday, 20 1999 at the Radisson Hotel in Sacramento. The scheduled y> P.O. Box 1152 > > Hayfork, CA 96041 (916) 628 -5512 time is 8:30 a.m. to 9:30 a.m. The meeting will be held in conjunction with our Education (Secretary) Day /Safety Claims Workshop. One of the primary purposes of this meeting is the election Joseph C. Martin Rossmoor /Los Alamitos Area Sewer District of SDRMA's Board of Directors. 3092 Inverness Drive Los Alamitos, CA 90702 PLEASE NOTE THIS IS A CHANGE FROM PRIOR YEARS. Our Annual P 62) 596 -6064 meetings /elections have been held in conjunction with CSDA's Annual Conference. This aarol E. Bartels year we will not be holding our Annual Meeting at CSDA's conference. The decision to Riverside- Corona RCD .� s i d b ti a locations ocaons was based, in part, because more o our members attend our workshops P.O. Box 1213 g P P Riverside, CA 92502 rather than CSDA's conference. Our Board is hopeful this new format will improve the (909) 683 -7500 election process. David Aranda Stallion Springs CSD 28500 stallion springs Dr. At this meetin g' there will be an election for three (3) seats on the Board. SDRMA has Tehachapi, CA 93561 (661) 822 -3268 a six member Board of Directors. Five (5) directors are elected at large by SDRMA John Yeakley Bear Valley CSD member districts /agencies. One (1) Director is appointed by CSDA's Board of Directors. 28999 Lower Valley Road Tehachapi, 93561 (661)821 -4 42 8 or terms are The direct t four ( 4 ears. Enclosed is information about the nomination 42 ) y and election process. There have been changes in the election process, please read Executive Director/ this information carefully. Risk Manager James W. Towns, ARM If you have any questions, please call Jim Towns, Chief Executive Officer at the phone numbers listed below. In California: TOLL FREE NUMBER: (800) 537 -7790 Elsewhere: (916) 641 -2773 FAX: (916) 641 -2776 SDRMA ELECTIONS - 1999 DIRECTOR ELECTIONS - 1999 Directors and Terms of Office: Elected Seats Ken Sonksen expires 12/31/99 * Joseph C. Martin expires 12/31/99 * Carol Bartels expires 12/31/99 * Earl F. Sayre expires 12/31/"'2002 David Aranda expires 12/31/2002 Appointed [bv CSDAI John Yeakley expires 12/31/99 * Director seats are up for re- election at the Annual Meeting. Page 2 • C� Information: Please call Jim Towns, Chief Executive Officer, at 1- 800 -537 -7790, or any SDRMA Director, for additional information. is LE ®®!®E® EMENEX ML 0 ®:O:: Lahk w4.■ ®s.. ` o ,g Nk N1 Nxw., 9 S®RMA • SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY Policy No. 99 -01 A POLICY OF THE BOARD OF DIRECTORS OF THE SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY ESTABLISHING PROCEDURE GUIDELINES FOR DIRECTOR ELECTIONS WHEREAS, the SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY is a joint powers authority, created pursuant to Section 6500, et. seq, of the California Government Code; and WHEREAS, the Board of Directors recognizes that it is in the best interest of the Authority and its members to adopt a written policy for conducting the business of the Board; and WHEREAS, it is the goal of the Board to operate in an efficient and business. like manner; and WHEREAS, the election of Board Members is important for SDRMA members and in helping the Authority meet its mission on behalf of its members; and WHEREAS, establishing policy guidelines for the Director elections will help ensure a process that is consistent for all nominees and candidates, will promote active participation by SDRMA members in the election process, and will help ensure election of the most qualified candidate(s); NOW, THEREFORE, it is the policy of the Board of Directors of the SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY, until such policy shall have been amended or rescinded, that: 1.0 Member Notification of Election: 1.1 Authority staff shall provide written notification of an upcoming election for Board Members to all member agencies 120 days prior to the election. Such notification shall include: Time, date and location of the election, numbers of director seats up for election, and a copy of this election policy. SDRMA - Policy 99 -01 2.0 3.0 Page 2 Qualifications: [Bylaws, Article It, (2) (d)] • 2.1 "Each candidate for election as a director must be a member of the Board of Directors of a participating member district, or a management employee, attorney, or consultant of a participating member district. Nominations for the office of director may be made by any participating member district. Only one representative from any district may serve on the Board of Directors at the same time." Nominating Procedure: 3.1 Candidates and incumbents seeking election or re- election must be nominated by action of their districts/agency's Board of Directors. A letter from the candidate's District/Agency Board of Directors nominating the candidate must be received by the Authority prior to the election, along with: — A letter from the candidate, expressing willingness to commit the time and effort necessary to serve; and A brief resume for the candidate, emphasizing knowledge of special district governance and operation, and of risk financing [if any]. • 3.2 Upon receipt of al? of the above information,_ staff will mail acknowledgment of the candidate's nomination to both the District /Agency and to the candidate. 3.3 Nothing in the Bylaws precludes a candidate from being nominated from the floor during the Annual Meeting. However, the nomination must be in accordance with the Bylaws, and at the election the nominee /candidate must also provide the information specified in Section 3.1 above. 3.4 in order for the candidate's name to appear on the printed ballot, the above information must be received at the Authority office 30 -days prior to .the.election [documents may be faxed to (916) 641 - 2776]: 4.0 Campaigning: 4.1 There are no rules governing campaigning for the office of Director, except as may be imposed by the hotel. 4.2 Candidates may distribute information to member agency(s) prior to the election, and/or at the election • 4 SDRMA - Policy 99 -01 Page 3 4.3 Candidates are invited to make an oral presentation to the attendees at the Annual Meeting, just before the election is conducted. 4.4 Staff is prohibited from actively promoting a candidate or participating in the election process while on Authority premises. SDRMA staff may provide information that is normally available through the Public Records Act to candidates to assist them in their research and campaigning, 5.0 Balloting: 5.1 The election will be conducted by ballots distributed to members at the Annual Meeting. Only one ballot per district/agency present will be distributed. 5.2 Any District staff member or District representative present at the election may vote. It is the responsibility of the district/agency to select which one staff member or district representative will cast their vote. 5.3 The ballots will be counted immediately after the conclusion of the voting process by the Authority's General Counsel and Broker Representative. Candidates receiving • pluralities are declared the winners. 6.0 Location: 6.1 Elections will be held at an annual meeting in October at the Authority's Education Day /Safety Claims Workshop. Elections will alternate between Northern and Southern California. * * * * * * * * * * * * ** Adopted this 25th day of March, 1999 by the Board of Directors of the Special District Risk Management Authority, at a regular meeting thereof. This policy rescinds existing Policy No. 87 -6. APP O Kenneth A. Sonksen, President • Board of Directors gAboardtbdpol icy\po199 -01 ATTEST: t eg W. Towns, ARM f Executive Officer • n u Santa _na River 34odfirotection Jyency Don Martinson, Executive Director MEMO DATE: June 10, 1999 TO: All Agency Representatives & Alternates FROM: Donald J. Martinson, Executive Director, SARFPA SUBJECT: June 24, 1999 Full Agency Meeting RECEIVED JUN 1 1 1999 COSTA JAH-A SANITURY L ^T The subject meeting is the Annual Full Agency Meeting. Action taken during this meeting will be the election of the Officers and Executive Committee, and the.approval of the budget for the fiscal year 1999/2000. The budget requires the approval of two - thirds of the member agencies. Therefore, if you cannot attend, please fill out the enclosed proxy vote and return it in the self addressed envelope. Besides the above needed actions, we will be discussing the current status of the Seven Oaks Dam Project, the Prado Dam Project, and the funding situation. The Seven Oaks Dam Project is nearing completion with plans underway for a dedication ceremony that will be held on November 18, 1999. This ceremony is intended to be a national event. We will give you all the latest information on this event at the meeting. The Prado Dam project is our next biggest priority and we will bring you up -to -date on that project as well. I hope to see you at the meeting. C. . • JNartinson Enclosures: Agenda for the June 24, 1999 Full Agency Meeting 1999/2000 Budget Proxy Vote for 1999/2000 Budget Slate of Officers and Executive Committee for 1999/2000 Minutes from the May 27, 1999 Executive Committee Meeting SARFPA Member Representatives List (Revised June 1, 1999) Letter dated June 4, 1999 to SARFPA from the Governor's Office Self Addressed Envelope Location: 300 N. Flower, Room 720; Santa Ana CA Mailing Address: P.O. Box 4048; Santa Ana, CA 92702.4048 Phone: (714) 834 -5142 Fax: (714) 834.4572 Santa ✓ . river jko J P,,,, le, U.. ✓4y. y Don Martinson, Executive Director Location: 300 N. Flower, Room 720; Santa Ana CA Mailing Address: P.O. Box 4048; Santa Ana, CA 92702 -4048 FULL AGENCY MEETING Thursday, June 24, 1999, 4:00 p.m. Orange County Water District 10500 Ellis Avenue Fountain Valley, California AGENDA 1. Call to Order by Chairman Wahner. 2. Election of Officers and Executive Committee Members 3. Update on Subvention Program. 4. Update on Federal Issues. 5. Proposed Seven Oaks Dam Dedication. 6. Consideration of Proposed Budget for 1999/2000. 7. Comments from SARFPA Representatives and the Public. 8. Adjournment Phone: (714) 834 -5142 Fax: (714) 834 -4572 The next meeting is an Executive Committee meeting to be held on July 22, 1999. DJM:deb:CADon\Agenda.doc d• LIN • ., Santa Ana River Flood Protection Agency Don Martinson, Executive Director E 1999/2000 Budget ACCOUNT EXPENDITURES 0700 Communications 1800 Office Expense 1900 Professional & Specialized Services 2700 Transportation & Travel to Meetings Total Services & Supplies 5600 Investment Pool Loss Provision for Reserves Requirements REVENUES Fund Balance Available 6610 Interest 7130 Contributions from other Agencies Decreases to Reserves Financing DJM:deb:Budget Surplus /(Shortfall) General Reserve Balance REVENUE ASSUMPTIONS Members Annual Membership PROPOSED FY 99/00 BUDGET P.O. Box 4048; Santa Ana, CA 92702 -4048 -- 300 N. Flower, Room 615; Santa Ana CA Phone (714) 834 -5142 -- Fax (714) 834 -4572 0 0 31,500 3,000 34,500 0 3,949 38,449 4,949 2,700 30,800 - 0 38,449 0 35;556 22 1,400 Santa Ana River Flood Protection Agency Don Martinson, Executive Director Slate of Officers and Executive Committee for 1999/2000 Chairman James Wahner 2911 Pemba Drive Costa Mesa, CA 92626 Vice Chairman Peter Green P. O. Box 190 Huntington Beach, CA Shirley McCracken P. O. Box 3222 Anaheim, CA 92803 F. Richard Jones, M.D. 303 W. Commonwealth Fullerton, CA 92832 (714) 536 -5553 DJM:deb:executive committee Past Chairman Frank Fry 8292 24th Street Westminster, CA 92683 Jim Ferryman 3520 Cadillac Avenue, Suite C 92648 Costa Mesa, CA 92626 Jan Debay P.O. Box 1788 Newport Beach, CA Mike Spurgeon P. O. Box 449 Orange, CA 92866 92658 -8915 P.O. Box 4048; Santa Ana, CA 92702 -4048 - 300 N. Flower, Room 615; Santa Ana CA Phone (714) 834 -5142 -- Fax (714) 834 -4572 �s • •