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Agenda Packets - Board - 1999-06-10
r� COVTP MESA SANITARY DISTRICT \ AGENDA Regular Meeting June 10, 1999 U G i c 1. CALL TO ORDER - 6:00 p.m. - Conference Room 1A II. PLEDGE OF ALLEGIANCE III. INVOCATION IV. ROLL CALL V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on • these items prior to the time the Board votes on the motion, unless members of the Board, staff, or the public request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Minute Approval 1. Recycling Committee Meeting - May 4, 1999 Approve 2. Regular Meeting - May 13, 1999 Approve 3. Study Session - June 3, 1999 Approve Report Reports Manager's Reports 4. Occupancy Report and payment to Costa Mesa Disposal Approve for trash collection services for May 1999 5. Refunds Approve 6. Recycling Reports (a) Waste Diversion Report - May 1999 Receive and File (b) Contract Payment to CR Transfer for recycling Approve services and disposal for May 1999 COSTA MESA SANITARY DISTRICT June 10, 1999 t AGENDA Page 2 RECOMMENDED ACTION Engineer's Reports 7. Project Status Report Receive and File Treasurer's Reports 8. Financial Report as of May 31, 1999 �^ Receive and File 9. Report of Monies on Deposit as of May 31, 1999 Receive and File 10. Warrant Register for June 1999 in the amount of $430,290.08 Approve Payment -------------------------------------- - - - - -- -END OF CONSENT CALENDAR--------------------------------------- - - - - -- VI. WRITTEN COMMUNICATIONS VII. PUBLIC COMMENTS r I VIII. MANAGER'S REPORTS A. Recycling Committee .--- 1. Update on Pilot Program 5 a5 Accept Report's 2. Telephone Book Recycling Program-- Cs ► C !v)Q� 44C f Accept Report 3. Recap of Recycling Programs Accept Report B. Source Reduction and Recycling Element AB939 1. Update on Activities a) Anti - Scavenging and Screening of Trash Containers =� Enforcement Reports (1) Police Report Accept Report (2) District Ordinance Enforcement Officer Report Accept Report C. Y2K Update — �N Accept Report D. CR Transfer 1. Update on Equipment Installation Accept Report <s E. Public Safety Expo - May 23 - 1999 Accept Report J Zoo/ COSTA MESA SANITARY DISTRICT June 10, 1999 AGENDA Page 3 RECOMMENDED ION IX. ENGINEER'S REPORTS A. Project 160 - Fairview Park Sewer-' lZ U /I pdm c. ) 1. Budget Adjustment Approve 2. Accept Improvements and File Notice of Completion Authorize Signatures 3. Exonerate Bonds Authorize 4. Propose Dedication Ceremony Authorize p 3`-� k_ 3eU �r` Sc� (? j e . y ccp �1 C O X. TREASURER'S REPORTS -� `� y \�� -� A. Orange County Bankruptcy t,-' Accept Report B. Resolution No. 99 -619 - 1999 -2000 District Budget v Y'd•F_ Adopt Resolution t3ud d %,eSsk 0,-\ C. Investment Audit Report for year ended December 8. Acc ort D. Resolution No. 99 -620 - 199 - l� vestment Policy p( eso ution -t6a- &per(, � �'N��Ileh E. Revise Board Travel and Expense Policy Direct Staff XI. ATTORNEY'S REPORTS A. Resolution No. 99 -621 Ordering that Publication of Ordinance Adopt Resolution No. 30 Amending the Operations Code has Occurred pCsS B. Agreement for Emergency Services �aS c�„Q 1. Mike Kilbride, Ltd. Approve Agreement XII. LOCAL MEETINGS A. , Board Education Program \J 1. Special District Institute Seminar - Board Member Leadership II Accept Report "Emphasis in Finance" - April 29 -May 1, 1999 - Palm Springs 2. Breakfast Briefing Sponsored by Reiter Lowry Consultants Accept Report Friday, May 14, 1999 - Indian Wells • 3. CSDA Government Affairs Day - May 17, 1999 - Sacramento Accept Report B. Independent Special Districts of Orange County Accept Report C. Local Agency Formation Commission (LAFCO) Accept Report Ydf '�-) 2 — fropev-4y SS rY�isv 1 p 1% COSTA MESA SANITARY DISTRICT AGENDA C. Costa Mesa Chamber of Commerce Legislation Committee D. Orange County Sanitation District 1. Regular Meeting of April 28, 1999 2. Regular Meeting of May 26, 1999 3. Legislators' Day - June. 25, 1999 XIII. OLD BUSINESS XIV. NEW BUSINESS A. SDRMA Renewal in the amount of $35,737.97 XV. ORAL COMMUNICATIONS XVI. ADJOURNMENT ul f June 10, 1999 Page 4 RECOMMENDED ACTION Accept Report Accept Report Accept Report Consider Attendance Approve COSTA MESA SANITARY DISTRICT s Minutes of the Board of Directors Special Meeting Held May 4, 1999 • The Board of Directors of the Costa Mesa Sanitary District attended a meeting of the Costa Mesa Sanitary District Recycling Committee at 9:00 a.m. in conference room 1 A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: Dan Worthington, Arlene Schafer Y M/ Staff Present: Rob Hamers, Lois Thompson, Joan Revak, Dawn Schmeisser, Ron Hayes, Diane Butler UCI Interns: Tai -Ling Tsai, Pei -San Tsai Standardized Containers Director Worthington opened the meeting, requesting an update on the trash collection pilot program. Ms. Thompson provided mid - program survey results and presented a video showing before and after footage of the pilot program areas. The video reflected a much - improved appearance of the streets on trash day with the standardized containers. Ms. Thompson reported the response cards from the mid - program survey are mostly favorable. Mr. Harriers suggested the Board may wish to make the video available to the Costa Mesa City Council to make them aware of our pilot program. As multi - family dwelling areas are coming under scrutiny, it might be a good idea to show how this program can help toward City beautification. Ms. Thompson presented the following timeline for the standardized container pilot program: Costa Mesa Sanitary District Standardized Container Pilot Program Legal Issues 1 Proposition 218 2 Assembly Bill 1760 3 General Fund balance a. Where did it come from? b. What are allowable uses? • COSTA MESA SANITARY DISTRICT 2 Minutes of the Board of Directors Special Meeting May 4, 1999 !' • II. Financial Statements A. Existing Format 1 General Fund 2 Sewer Construction Fund 3 Facilities Revolving Fund B. Proposed Format 1 General Fund a. Various reserve categories b. Designation of fund balance for Future Sewer Replacement c. Designation of fund ba lance for Earthquake /Major Emergency Sewer Reconstruction 2 Facilities Revolving Fund III. Pilot Program Timeline 1 Program Beginning Date 3/1/99 2 Mid - Program Survey Mail Date 4/15/99 3 Analysis of Mid - Program Survey Results Date 5/13/99 4 Program Ending Date 5/30/99 5 After - Program Survey Mail Date A 6/2/99 6 Analysis of After - Program Survey Results Date 7/7/99 7 Final Report to CMSD Board of Directors 7/8/99 8 Action Considered by Board of Directors 7/8/99 IV. CMSD Budget Cycle 1 Budget Planning Study Session Date June 1-4, 1999 2 Adopt District Budget 6/10/99 3 Postcard mailing to 22,000 parcel owners (trash) 6/15/99 4 Budget Cycle for 99/00 Begins 7/1/99 5 CPI Increase for contractors 7/8/99 6 Public Hearing for Trash & Sewer Assessments 8/12/99 Costa Mesa Disposal Contribution Toward Recycling Programs Mr. Hamers presented Addendum No. 1 to the Agreement between the District and Costa Mesa Disposal, citing item no. 7 which calls for Costa Mesa Disposal to establish a Public Education Fund in an amount not to exceed $10,000 per year, and item no. 11 which calls for $10,000 per year in either financial consideration or services to provide a household hazardous waste residential pickup program. Staff would like to expand household hazardous waste collection program at same 10 budget figure. Program is operating within budget of $40,000. Ms. Thompson reported fewer pickups than anticipated, averaging 27 per month. COSTA MESA SANITARY DISTRICT 3 _ 1 Minutes of the Board of Directors Special Meeting May 4, 1999 •r Waste Hauler Task Force Meeting Mr. Hamers advised a report to the Costa Mesa City Council from Bill Morris, Director of Public Services, on the City Waste Hauler Meeting held March 31, 1999, will be presented to the Board at the May 13, 1999 regular Board meeting.. The meeting was adjourned at 10:10 a.m. No action was taken by the Board of Directors of the Costa Mesa Sanitary District. Secretary . Ll C� President COSTA MESA SANITARY DISTRICT ef Minutes of Board of Directors Regular Meeting held May 13, 1999 40 C. • CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on May 13, 1999, at 6:00 p.m., in conference room 1 -A of the Civic Center, 77 Fair Drive, Costa Mesa. President Perry called the meeting to order at 6:00 p.m. Vice President Schafer led the Pledge of Allegiance. Director Woodside gave the invocation. ROLL CALL: Directors Present: Directors Absent and Excused: Art Perry, Arlene Schafer, Greg Woodside James Ferryman, Dan Worthington Staff Present: Robin Hamers, Manager /Engineer; Alan Burns, Legal Counsel; Lois Thompson, Assistant Manager; Joan Revak, Clerk of the District; Dawn Schmeisser, Assessment Specialist; Marc Puckett, Treasurer; Ron Shef, District Ordinance Enforcement Officer; Diane Butler, Accounting Supervisor, Finance Department; Ron Hayes, Accountant, Finance Department Others Present: Terry Schneider CR Transfer 11292 Knott Avenue Stanton, California CONSENT CALENDAR ------------------------------------------------------- - - - - -- On motion by Vice President Schafer, seconded by Director Woodside, and carried 3 -0, the Consent Calendar was approved as presented. COSTA MESA SANITARY DISTRICT 2 BOARD OF DIRECTORS MEETING HELD MAY 13, 1999 ' MINUTES Approved Minutes of The minutes for the Recycling Committee meeting of April 13, Recycling Committee 1999, were approved as distributed. Meeting, April 13, 1999 Approved Minutes of The minutes for the Investment Oversight Committee meeting Investment Oversight of April 15, 1999, were approved as distributed Committee Meeting, April 15, 1999 Approved Minutes of The minutes for the regular meeting of April 15, 1999, were Regular Meeting, approved as distributed. April 15, 1999 REPORTS MANAGER'S REPORTS Approved Occupancy The Trash Occupancy Count documented a decrease of 2 Report and payment of units in the occupancy report for solid waste collection as of $159,990.52 to Costa May 1, 1999. Therefore, the total for May is 21,139. Board Mesa Disposal for trash directed Staff to prepare a warrant for $159,990.52 to Costa collection services for May Mesa Disposal on June 1, 1999, for payment for May trash 1999 collection based on the May count of 21,139. REFUNDS In accordance with Resolution No. 96 -584, adopted by the Costa Mesa Sanitary District on April 17, 1996, the following refunds were granted subsequent to receiving evidence of outside trash service and a signed statement from the applicants: Approved Refund Approved Refund to James Rimpau Seals c/o Dan Seals of $415.62 Parcel Address: 3024 Coolidge Avenue To James Rimpau Seals Assessor's Parcel No. 141 - 143 -06 c/o Dan Seals Tax year: 1998 -99 Total Trash Refund: $415.62 Parcel using private trash service for a ten -month period. • COSTA MESA SANITARY DISTRICT 3 BOARD OF DIRECTORS MEETING HELD MAY 13, 1999 • RECYCLING REPORTS Waste Diversion Report The Waste Diversion Report for April 1999 showing a 39.21 % April 1999 was received diversion rate was received and filed. and filed Approved Contract The Board approved contract payment to CR Transfer for Payment to CR Transfer recycling services and disposal for the month of April 1999 in for $124,186.80 the amount of $124,186.80 ENGINEER'S REPORTS Project Status Report was The Project Status Report for May 1999, was accepted as received and filed. submitted. TREASURER'S REPORTS Financial Report as of The Financial Report as of April 30, 1999, was accepted as April 30, 1999, was submitted. received and filed • Report of Monies on The Report of Monies on Deposit as of April 30, 1999, was Deposit as of accepted as submitted. April 30, 1999, was received and filed Approved Warrant 99 -11 Warrant Resolution #CMSD 99 -11 was approved, authorizing for May 1999, in the the President and Secretary to sign the warrant and amount of $472,355.58 instructing the Finance Department to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $472,355.58 END OF CONSENT CALENDAR ------------------------------------------------------- - - - - -- WRITTEN COMMUNICATIONS Ms. Thompson reported receiving a fax dated April 20, 1999, from Ms. Shirley Willd- Wagner, California Integrated Waste Management Board, Grants and Household Hazardous Waste Section, notifying her the District's application for the seventh cycle HHW grant will not be recommended for funding at the CIWMB's regular meeting. • Ms. Thompson contacted the California Integrated Waste Management Board and was told the District made the approved list, but was not within the number of recipients allowed for COSTA MESA SANITARY DISTRICT 4 BOARD OF DIRECTORS MEETING HELD MAY 13, 1999 the seventh cycle. Ms. Thompson will apply for a new grant, the 1999/2000 HHW grant, • eighth cycle, to begin in July 1999. PUBLIC COMMENTS There were no public comments made. MANAGER'S REPORTS RECYCLING COMMITTEE MEETING - SPECIAL MEETING MARCH 9, 1999 STANDARDIZED CONTAINERS MID PROGRAM SURVEY RESULTS Ms. Thompson played a videotape depicting the program test area on trash pickup day both before and after the utilization of the 60- gallon and 90- gallon haulers. Ms. Thompson reported Staff mailed out 201 survey postcards to the Pilot Program participants to determine the participant's satisfaction with the standardized containers. Ms. Thompson has received 85 responses (or 42 • percent) to date. The survey results were presented in a three -part document representing responses from the Mesa Verde area of single - family homes, multi - family homes on Anaheim Avenue, and some of the written comments sent in by participants. Of the responses received to date, 85 to 87 percent of single - family participants and 87 to 96 percent of the multi- family residences indicated they were satisfied with the new containers. Ms. Thompson reported a letter will be sent out to remind participants that the containers will be picked up at the end of the program. PILOT PROGRAM TIMELINE Ms. Thompson presented a timeline depicting critical dates for the pilot program and issues to be covered including legal issues, financial statements - existing and proposed formats, pilot program timeline, and CMSD budget cycle. • COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS MEETING HELD MAY 13, 1999 • COSTA MESA DISPOSAL CONTRIBUTION TOWARD RECYCLING PROGRAMS PUBLIC EDUCATION FUND HOUSEHOLD HAZARDOUS WASTE RESIDENTIAL PICKUP PROGRAM Mr. Harriers presented a copy of an Addendum to Agreement between the Costa Mesa Sanitary District and Costa Mesa Disposal to show the $10,000 per year Public Education Fund and $10,000 per year Household Hazardous Waste Residential Pickup Program Funding to be contributed by Costa Mesa Disposal. Mr. Harriers will contact Costa Mesa Disposal to notify them that a request for funding is being sent to them. CITY OF COSTA MESA WASTE HAULER MEETING - "GOOD FAITH" EFFORT Mr. Harriers presented a copy of the memorandum from Bill Morris, Director of Public Services, dated April 27, 1999, containing a synopsis of the City's meeting with permitted waste haulers to discuss the City's interpretation. of the "good faith' efforts provision of State law and the possible Costa Mesa Municipal Code amendment to address "good faith" efforts by the haulers. • SOURCE REDUCTION AND RECYCLING ELEMENT AB 939 UPDATE ON ACTIVITIES ANTI- SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS POLICE REPORT Mr. Hamers presented a memorandum providing the statistics for the month of May 1999. The number of calls for service for scavenging are as follows: Location Calls for Service Cite /Arrest Area 1 0 0 Area II 0 0 Area III 6 0 Area IV 0 0 TOTAL 6 0 • COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS MEETING HELD MAY 13, 1999 DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT 6 Mr. Harriers presented the ordinance enforcement summary report for the five -week period beginning March 22, 1999, and ending April 25, 1999. Mr. Shef reported the pilot trash collection area was monitored and noted the 60- gallon containers were observed to be blown over during windy days. Mr. Shef attributed the instability of the 60- gallon container to its center of gravity as well as the placement of containers on uneven surfaces. Mr. Shef reported a tremendous difference in the appearance of the multi- family pilot program area. Mr. Shef distributed 175 courtesy flyers to encourage compliance. DISTRICT PARTICIPATION NEIGHBORHOOD ENHANCEMENT TEAM (NET) • Ms. Schmeisser reported the Costa Mesa Sanitary District was invited to attend a Neighborhood Enhancement Team (N.E.T.) meeting. The N.E.T. is a City Council objective headed up by the police department. The goal of the N.E.T. is the improvement of specific target areas utilizing the combined efforts of multiple departments. The Costa Mesa Sanitary District will supply • five dumpsters to assist in the cleanup program. Staff will contact Costa Mesa Disposal to arrange for the five dumpsters to be delivered for the June 19, 1999, cleanup effort. BOARD EDUCATION PROGRAM SPECIAL DISTRICT INSTITUTE SEMINAR - BOARD MEMBER LEADERSHIP II "EMPHASIS IN FINANCE" - APRIL 29 -MAY 1, 1999 - PALM SPRINGS Vice President Schafer requested this item be tabled and brought back at the June meeting to allow input from Director Worthington. CR TRANSFER UPDATE ON 50% DIVERSION President Perry introduced Terry Schneider, Vice President and General Manager of CR Transfer, who gave an update on CR Transfer's current diversion program status. Mr. Schneider stated CR Transfer has been able to meet the targeted commitment rate made to the District at the December • 1998 meeting. Mr. Schneider reported CR Transfer has ordered a new processing system and is currently in the permitting process with the City of Stanton. Repairs and modifications have been made to the existing trommel COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS MEETING HELD MAY 13, 1999 • in anticipation of the installation. Southern California Edison is increasing the service level to accommodate the electrical requirements of the new equipment. Mr. Schneider stated approximately 80 percent of the new equipment has been delivered and once the permit is obtained, installation will begin. Mr. Schneider reported a long -term agreement has been reached utilizing alternative daily cover to market the organic material created. Mr. Schneider reported CR Transfer has an agreement with a local agricultural composting operation to test the viability of the new organic product for compost use. Mr. Schneider stated that with the new technology and market commitments to support the product, CR Transfer is confident they will be capable of meeting the 50 percent recycling goal. President Perry requested Mr. Schneider give Mr. Hamers an update to be presented at the June regular meeting. MINI TELEPHONE BOOK RECYCLING PROGRAM Ms. Thompson reported the Mini Phone Book Recycling Program will be • implemented May 25 to June 30, 1999. Drop -off bins will be provided at Costa Mesa City Hall and Orange Coast College Recycling Center. Staff is also offering free personalized pickup of 100 or more directories at one location and has contacted the fifty largest delivery sites in Costa Mesa to offer this service. The District intends to participate in the closed -loop recycling program with PacBell and Daishowa America. Daishowa is again paying $50 per ton for the PacBell telephone books. Ms. Thompson reported she has been in contact with GTE for possible participation in the telephone recycling program for the fall. ENGINEER'S REPORTS PROJECT 160 - FAIRVIEW PARK SEWER Staff will contact the Orange County Model Engineers to determine the estimated date of completion of the new snack bar and rest room facility and obtain information about an opening ceremony for the new addition. CHANGE ORDER No. 2 • Mr. Harriers reported Sully-Miller Contracting Company discovered an abandoned four -inch water line in Canyon Drive that required removal before trenching for the COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS MEETING HELD MAY 13, 1999 8 new sewer line could continue. Construction was delayed for approximately two • hours per day for each day's work in Canyon Drive resulting in a change order for $8,205.86. PROJECT 163 - UPGRADE EMERGENCY RESPONSE EQUIPMENT Mr. Hamers presented the bid tabulation for item No. 1033, purchase of two portable emergency diesel generators, as prepared by Mr. Marc Puckett, Director of Finance. Mr. Hamers reported Power Systems Associates, LLC, was the lowest responsive and responsible bidder with a bid of $66,681.08. Director Woodside motioned to award the bid for the purchase of two diesel generators to Power Systems Associates, LLC, the lowest responsive and responsible bidder with a bid of $66,681.08. Vice President Schafer seconded. Motion carried 3 -0. AGREEMENT WITH COUNTY FOR ADJUSTING MANHOLES TO GRADE (MESA DRIVE, WILLOW LANE BAY, FARM PLACE, ETC.) AGREEMENT D99 -034 Mr. Hamers presented Agreement D99 -034 for Overlay 1998 -99 Contract. The • agreement is between the Costa Mesa Sanitary District and the County of Orange and allows the County's contractor to adjust to grade the existing manholes located within the limits of the proposed street resurfacing. Vice President Schafer motioned to execute the agreement. Director Woodside seconded. Motion carried unanimously. DEPOSIT OF $2,450 FOR ADJUSTING MANHOLES Director Woodside motioned to approve the $2,450 deposit for adjusting the manholes. Vice President Schafer seconded. Motion carried unanimously. 1890 NEWPORT BOULEVARD - BORDERS BOOKS ACCEPT NEW SEWER EASEMENTS Vice President Schafer motioned to accept the new sewer easements for 1890 Newport Boulevard. Director Woodside seconded. Motion carried unanimously. VACATE OLD SEWER EASEMENTS RESOLUTION No. 99 -617 • COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS MEETING HELD MAY 13, 1999 9 • Mr. Harriers presented RESOLUTION NO 99 -617, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, COSTA MESA, CALIFORNIA, ORDERING THE VACATION OF SEWER EASEMENTS. Director Woodside motioned to adopt Resolution 99 -617. Vice President Schafer seconded. Motion carried unanimously. RESOLUTION No. 99 -618 Mr. Harriers presented RESOLUTION NO 99 -618, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, COSTA MESA, CALIFORNIA , ORDERING THE VACATION OF THE DISTRICT'S INTEREST IN AN EASEMENT FOR PUBLIC UTILITIES. Vice President Schafer motioned to adopt Resolution 99 -618. Director Woodside seconded. Motion carried unanimously. WILLIAM LYON HOMES - NORTHWEST CORNER OF FAIRVIEW AND ADAMS FILE NOTICE OF COMPLETION Mr. Harriers presented a Notice of Completion for Tract No. 15570, M.M. 768/22 -23, Orange County, 2865 Fairview Road, Costa Mesa. Vice President Schafer • motioned to approve the filing of the notice of completion. Director Woodside seconded. Motion carried unanimously. EXONERATE FAITHFUL PERFORMANCE BOND AND LABOR AND MATERIALS BOND Director Woodside motioned to exonerate the Faithful Performance Bond for William Lyon Homes, Inc. on property located at 2865 Fairview Road, Costa Mesa. Vice President Schafer seconded. Motion carried unanimously. TREASURER'S REPORTS ORANGE COUNTY BANKRUPTCY Mr. Puckett stated there was nothing new to report. CANCELLATION OF SUPPLEMENTAL TAX APPORTIONMENT BY COUNTY Mr. Puckett presented a memorandum outlining the cancellation of the supplemental tax apportionment by the County. Mr. Puckett reported the County did send the $309.40 assessment with interest. Mr. Puckett reported he spoke with Mr. Neil Gruber of the County Controller's office and was told the County sent an apportionment schedule to all of the County units stating that schedule may be changed or subject to change based on unforeseen problems. Mr. Puckett expressed concern that actions were taken which may not have been legally COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS MEETING HELD MAY 13, 1999 10 authorized. Mr. Puckett has requested an opinion of the City Attorney's office and . will report back to the Board regarding the final disposition of the matter. 1997 -98 COUNTY IWMD REPORT ON LANDFILLS Mr. Puckett reviewed the IWMD Annual Financial Report, Fiscal Year End June 30, 1998, from the County of Orange, Integrated Waste Management Department. Mr. Puckett reported a significant highlight is the update of the IWMD 15 -Year Financial Plan. 1999 -2000 DISTRICT BUDGET Directors determined the 1999 -2000 District Budget study session would be held June 3, 1999, at noon. ATTORNEY'S REPORTS REVISE BIDDING LIMIT ON PUBLIC WORKS PROJECTS ORDINANCE NO. 31 - INCREASING THE BIDDING LIMIT FOR PUBLIC WORKS PROJECTS AND AMENDING THE OPERATIONS CODE • Mr. Burns presented Ordinance No. 31 - AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT INCREASING THE BIDDING LIMIT FOR PUBLIC WORKS PROJECTS AND AMENDING THE OPERATIONS CODE. Director Woodside motioned to adopt Ordinance No. 31. Vice President Schafer seconded. Motion carried 3 -0. AGREEMENT FOR EMERGENCY SERVICES MIKE KILBRIDE, LTD. Mr. Harriers reported the agreement with Mr. Kilbride has not been finalized and will be tabled and brought back at the June regular meeting. LOCAL MEETINGS INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC) Vice President Schafer attended the ISDOC meeting and reported a newsletter is being developed to facilitate communication with special districts and keep them informed regarding what ISDOC can do for them. Vice President Schafer reported • various bills were discussed. Vice President Schafer and Director Worthington will be flying to Sacramento on Monday, May 17, and will report back to the Board with information learned. C COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS MEETING HELD MAY 13, 1999 QUARTERLY MEETING - APRIL 29, 1999 11 Director Woodside attended the Quarterly ISDOC meeting and reported the speaker, Marion Bergeson, encouraged special districts to work among themselves. LOCAL AGENCY FORMATION COMMITTEE ( LAFCO) Vice President Schafer reported LAFCO is in the process of reviewing Southern County areas such as Rancho Santa Margarita for possible cityhood. Vice President Schafer will be attending a workshop on. May 26 in Rancho Santa Margarita. Vice President Schafer stated she requested a report on the South Coast Water District consolidation. COSTA MESA CHAMBER OF COMMERCE LEGISLATION COMMITTEE Vice President Schafer attended the Costa Mesa Chamber of Commerce Legislation Committee meeting and reported the Committee discussed Prado Dam, AB676, and El Toro. Vice President Schafer provided notes and information for the Board's perusal. Vice President Schafer stated AB1094 regarding voting registration was • discussed. ORANGE COUNTY SANITATION DISTRICT REGULAR MEETING OF APRIL 28, 1999 President Perry tabled this item until the June regular meeting. ANNUAL LEGISLATOR'S DAY -JUNE 25, 1999 Ms. Thompson reported the Orange County Sanitation District is hosting the Annual Legislators' Day on June 25, 1999, in Fountain Valley. Staff will provide more information as it becomes available. NEWPORT -MESA UNIFIED SCHOOL DISTRICT MA NTENANCE & OPERATIONS AND WARE DISPOSAL CO. WOOD WASTE RECYCLING DEMONSTRATION - APRIL 28, 1999 Director Woodside attended the demonstration and reported he found the efforts to recycle the greenwaste material locally in Costa Mesa very interesting. Vice President Schafer reported she spoke to Judy Ware and the school district about the possibility of being involved in the Christmas tree recycling program. Staff will follow up on the possibility of . Ware Disposal's participation in the Christmas tree program. COSTA MESA SANITARY DISTRICT 12 BOARD OF DIRECTORS MEETING HELD MAY 13, 1999 OLD BUSINESS There was no old business discussed. NEW BUSINESS TRASH COLLECTION AGREEMENT BETWEEN CITY OF ORANGE AND USA OF CALIFORNIA Mr. Hamers reported Mr. Burns has provided Staff with a copy of the very thorough 60 -page agreement between the City of Orange and USA of California for the Board's perusal. DIRECTOR - RELATED SEMINARS CMSD 1998 -99 BUDGET Ms. Thompson presented the Costa Mesa Sanitary District Statement of Revenues and Expenses Budget Vs. Actual General Fund for the Month Ended April 30, 1999. Ms. Thompson advised the Board the item "Travel and Meetings" was budgeted for $1,000 and has currently been charged with $4,972.52, resulting in an overage of $3,972.52. Ms. Thompson will process a budget adjustment. L MILEAGE REIMBURSEMENT RATE FOR USE OF PERSONAL VEHICLE • Mr. Puckett reported he reviewed the mileage reimbursement rate for Board members. The current rate is 27.5 cents per mile. Mr. Puckett reported Pursuant to Section 3.03.060 of the Sanitary District's Operations Code, the District has adopted and ratified the City of Costa Mesa's policies, personnel rules, and provisions regarding benefits and compensation as its own. Mr. Puckett has initiated the procedure necessary to change the City's mileage reimbursement rate, and therefore the District's rate, to the current Internal Revenue Code of 31.5 cents per mile. Mr. Puckett advised Board members that until the revision occurs, any qualifying mileage can be deducted for the 4 cents per mile difference as an unreimbursed employee business expense on form 2106. Vice President Schafer inquired about the use of charge cards to reduce the need for Directors to pay for large expenses such as hotels and flights out of pocket. Mr. Hamers reported that historically, credit cards have never been issued to Board members due to the possibility of misapplication. Mr. Puckett reported he has had experience with the utilization of an administrative • aid who booked hotels and air travel for Board members with the credit card, enabling the Finance Department to ensure the lowest fare possible was obtained and frequent flyer miles accrued to the benefit of the City. COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS MEETING HELD MAY 13, 1999 • 13 BREAKFAST BRIEFING SPONSORED BY REITER LowRY CONSULTANTS FRIDAY, MAY 14, 1999 - INDIAN WELLS Mr. Harriers reported Director Worthington contacted him with a request for approval to attend a breakfast briefing sponsored by Reiter Lowry Consultants. There will be no expense incurred for the breakfast meeting. Director Woodside motioned to approve Director Worthington's attendance at the breakfast briefing. Vice President Schafer seconded. Motion carried 3 -0. Ms. Revak will contact Director Worthington to notify him of the Board's approval for the meeting attendance. Mr. Burns reminded Directors of the provision to California law that Board members may not use their position as a public official to obtain any discount for transportation. ORAL COMMUNICATIONS There were no oral communications. ADJOURNMENT At 8:03 p.m. President Perry adjourned the meeting. SECRETARY • PRESIDENT • COSTA MESA SANITARY DISTRICT Board of Directors Study Session held June 3, 1999 The Board of Directors of the Costa Mesa Sanitary District attended a duly noticed Study Session on June 3, 1999 at 12:00 p.m., in Conference Room 1A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: Arthur Perry, Arlene Schafer, Greg Woodside, James Ferryman, Dan Worthington Staff Present: Robin Hamers, Manager /Engineer; Lois Thompson, Assistant Manager; Joan Revak, Clerk of the District; Marc Puckett, Treasurer; Diane Butler, Accounting Supervisor, Finance; Ron Hayes, Accountant, Finance Topics discussed at the Study Session were the 1999 -2000 Budget and the 1999- • 2000 Statement of Investment Policy. Trash and Sewer Rates for 1999 -2000 were also reviewed. Director Worthington withdrew his request to attend the California Resource Recovery Association Conference in San Francisco. The Board was provided material to review regarding the organization. No action was taken by the Board of Directors. • TO: BOARD OF DIRECTORS FROM: DAWN SCHMEISSER, ASSESSMENT SPECIALISTJ41�� — DATE: JUNE 2, 1999 SUBJECT: REFUND REQUEST FOR BOARD APPROVAL Attached is the refund request for your approval. The declaration and proof of service have been received. Attachments Ds • • Permit Number: TYPE: ❑ Connection COSTA MESA SANITARY DISTRICT REFUND REQUEST FORM Approved Amount $ ® Trash ® Sewer ❑ Permit Fees ❑ Other Assessor's Parcel Number: 424 -203-01 Parcel Address: Placentia & Center (No Situs) Owner's Name: Elope Hollis Mailing Address: 9851 Lampson, Garden Grove, CA 92841 -3851 Telephone Number: (714) 539 -6647 Number Units on Parcel: Vacant Lot Commercial Square Feet: Industrial Square Feet: Please state briefly the reason for request: Parcel is a vacant lot. No services. ® Request Investigated, Full Refund Recommended • ® Permanent Exemption Recommended ® Field Checked ❑ Request Investigated, Partial Refund Recommended Additional Comments: n LJ Requested Amount of Refund: $ 536.89 REFUND APPROVED By Board of Directors on: Computer Changes Made: Administrative Cost Applied ❑ Yes ® No 2379 -68 ON -LINE Recommended Amount of Refund: $ 536.89 1 \ $ 467.83 Trash �W $ 69.06 ----- Sewer Initials: Initials: ' Amount: $ 536.89 Refund Request Calculation Sheet Assessor's Parcel Number: 424 - 203 -01 No Situs- Vacant Lot Units Rate Charged Corrected Rate Difference Actual No. Years Charged Trash Sewer Units Trash Sewer Trash Sewer 1998 -99 1 $ 166.24 $ 23.02 Vacant Lot $ - $ - $ 166.24 $ 23.02 1997 -98 1 $ 138.88 $ 23.02 Vacant Lot $ - $ - $ 138.88 $ 23.02 1996 -97 1 $ 162.71 $ 23.02 Vacant Lot $ - $ - $ 162.71 $ 23.02 Additional Information: 5/27/99 3:14 PM Total Sewer $ 69.06 Total Trash $ 467.83 Grand Total $ 536.89 • I � / Costa Mesa Sanitary District PROJECT STATUS REPORT June 1999 Project 1112100 -128 Mesa /Birch Sewer Realignment Construction is complete. Project 1112100 -129 Bristol Street Pumping Station The design phase is continuing. At a meeting on May 20, 1999, City of Newport officials asked the District to research alternate pump station locations and differing sewer line alignments. Project 1112100 -135 Reconstructing Force Main for Elden Pumping Station (Phase II Construction is complete. Processing the sewer easement maps and legal descriptions is continuing. - • Project 1112100 -147 Update Early Warning System Protecting Pumps Installation of heat and moisture sensors in seven pumping stations is being coordinated. Project 1112100 -151 Fairview Road Sewer Line The design phase is continuing. Project 1112100 -152 Televising Sewer Lines The project has been started. Project 1112100 -153 Sewer Lateral Root Intrusion Study The project has been started. Project 1112100 -160 Fairview Park Sewer Line Construction is approximately 80% complete. • Project 1112100 -163 Upgrade Emergency Response Equipment The Board accepted the low bid for purchase of the two emergency generators at the May 1999 meeting. .f Phone (714) 754 -5043 Fax (" "714) 432 -1436 Mailing Address P O. Box 1200 Costa Mesa, CA 92628 -1200 n .Street Address 77 Fair Drive Costa ,Mesa. CA 92626 -6520 Board of Directors -I rt Pern Arlene Schaler Greg IP%)odside James Ferryman D,•!! , orti;itigrott • ®® Printcd on R�crc(e�l P- r Costa Mesa SanmMayq District REVIEW OF PROPOSED CAPITAL IMPROVEMENT PROJECTS FISCAL YEAR 1999 -2000 Q�OFESS /0 B. Qo IN �cn (D 720 m � EX * I CIVIL OF CALkF Prepared by: Robin B. Harriers Manager /District Engineer t r❑o aa ❑��Hi�R o i r � y District CostaMesa Sanir h O { f / A a �o PORATEO�� Phone (714) 754 -5043 Fax (714) 432 -1436 Mailing Address P. O. Box 1200 Costa Mesa, CA 92628 -1200 1�1 Street Address 77 Fair Drive Costa Mesa, CA 92626 -6520 Board of Directors Art Perry irlene Scha %r Gre; tt')odside Janics r'trr-vntan Dan 4-'Orti ington • P� ii +red On Rcc.vc!ed Paper 6/5/99 PROPOSED BUDGET COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 1999 -2000 Project 1112100 -149 Sinking Fund for Future Sewer Replacement $ 320,000 (CR) Project 1112100 -156 Earthquake/Major Emergency Sewer Reconstruction Fund 277,000 (CR) Project 1112100 -159 Televising Sewer Lines 18,000 (CR) Project 1112100 -164 Miscellaneous Sewer Work and Manhole Adjustment 50,000 (CR) (CR) Denotes Capital Replacement Project (CI ) Denotes Capital Improvement Project (D ) Denotes Design Phase only at this time (O ) Denotes Other cc. Rob Hamers Lois Thompson Marc Puckett Sub Total (CR) $ 665,000 Sub Total (CI ) 0 Sub Total ( O) 0 TOTAL $ 665,000 1 • PROJECT 1112100 -149 SINKING FUND FOR FUTURE SEWER REPLACEMENT This project was initiated in the 1995 -96 fiscal year at which time a $100,000 initial deposit was placed into the fund. Subsequently, in the 1996 -97, 1997 -98 and 1998 -99 fiscal years, additional deposits of $200,000 were placed into the fund. The project will provide funding for replacement or reconstruction of sewer lines as the system reaches its life expectancy. The Engineer's Report is dated December 1998, and was presented to, and approved by the Board of Directors. The level of funding for the sinking fund will be determined on a yearly basis depending on the necessity of other projects. Additional updated reports on the fund will be furnished to the Board at regular intervals. The initial report is also titled Series Report #I since the field of pipeline rehabilitation is continuously advancing. ® Fifth deposit into sinking fund - $ 320,000 Sub - Total $ 320,000 Total deposits into fund since inception including this year but excepting accrued interest _ $1,020,000. is i �t • PROJECT 1112100 -156 EARTHOUAKE/MAJOR EMERGENCY SEWER RECONSTRUCTION FUND This project provides the funding in the event an earthquake or other major emergency renders a pumping station or sewer line segments totally inoperable. The project was proposed and fully described in the 1997 -98 Capital Improvement Program with a fully funded recommended total of $1 million. The initial deposit in the fund was made in the 1997 -98 program in the amount of $450,000, with a 1998 -99 contribution of $150,000. It is proposed to make an additional appropriation of $277,000 for the 1999 -2000 program and continue appropriations until the $1 million level is reached. Recommended Appropriation $277,000. Total deposits into fund since inception including this year but excepting accrued interest = $877,000. 0 • • • PROJECT 1112100 -159 TELEVISING SEWER LINES Over the years the District has benefited greatly from having a yearly small scale televising project. The flexibility of having a contractor on -call to televise small line segments has allowed the District to respond immediately in situations such as when sink holes appear over sewer lines or repeated backups occur in a line. The newest video cameras can rotate in place to look down a sewer lateral or can rotate through the complete circumference of a specific joint. When a crack is encountered, the camera can turn and observe the crack up close to a point where an engineering decision can be made as to whether or not the pipe is sound. As the Sinking Fund project report noted, the District's sewer system is in excellent shape, and this project provides the visual input necessary to take the guess work out of sewer repairs. PROPOSED BUDGET Design $ 3,500 Televising - not to exceed 10,000 Inspection 3,500 Contingency 1,000 TOTAL $18,000. • PROJECT 1112100 -164 MISCELLANEOUS SEWER WORK AND MANHOLE ADJUSTMENT Previous projects of this nature were mainly for purchasing manhole rings and covers and reimbursing the City of Costa Mesa, the City of Newport Beach or County of Orange for adjusting District sewer manholes to grade. In the previous fiscal year the scope of the project was expanded to include small sewer line repairs that need to be handled immediately. An example is when during a televising operation or during • regular sewer line cleaning a manhole is found to have such a deteriorated bottom that infiltration or exfiltration is occurring. Rather than include the repair with a larger project which may take over six months before the project is designed, bid, awarded, and construction begins, the small repair can be handled immediately under a purchase order. Small repairs such as these are now being completed on a regular basis. By segregating the small repairs into a separate project a better accounting can be made and future budgets adjusted accordingly. Proposed Appropriation $ 50,000. �.J 4;j, F- -I L J COSTA MESA SANITARY DISTRICT BALANCE SHEET AS OF MAY 31, 1999 Total Prop., Plant, & Equip. 19,975,646.41 SEWER FACILITIES ACTUAL TOTALS 20,142,351.60 GENERAL 19,786,762.51 CONSTRUCTION REVOLVING Combined Funds Fiscal Year(12 mos.) ACCOUNT NAME FUND 0.00 FUND FUND As of 5/31/99(llmos.) 1997 -98 Current Assets: Net Property, Plant & Equip 11,461,927.50 0.00 166,705.19 Cash and Investments $6,899,114.47 11,273,043.60 $168,828.48 $1,633,828.27 $8,701,771.22 $8,030,350.93 Accounts Receivable 438.99 0.00 0.00 438.99 15,165.72 Returned 0.00 0.00 0.00 0.00 0.00 Taxes Receivable 0.00 0.00 0.00 0.00 33,388.48 Interest Receivable 0.00 0.00 0.00 0.00 67,589.37 Trash Assessments Receivable 0.00 $2,993.96 0.00 0.00 0.00 206,317.68 Sewer Assessments Receivable 0.00 0.00 0.00 0.00 72,787.09 Due From Other Governments 0.00 0.00 0.00 0.00 0.00 Prepaid items 27,086.70 0.00 0.00 27,086.70 0.00 Total Current Assets 6,926,640.16 168,828.48 1,633,828.27 8,729,296.91 8,425,599.27 Property, Plant & Equip: 0.00 0.00 0.00 Property Rights 4,025.00 187,836.41 0.00 0.00 4,025.00 4,025.00 Buildings and Structures 241,647.07 0.00 0.00 0.00 241,647.07 241,647.07 Subsurface Lines 18,783,763.97 199,616.16 0.00 0.00 18,783,763.97 18,783,763.97 Other Equipment 198,681.51 205,489.94 0.00 0.00 198,681.51 198,681.51 Construction in Progress 747,528.86 0.00 0.00._ 166,705.19 914,234.05 558.644.96 Total Prop., Plant, & Equip. 19,975,646.41 0.00 166,705.19 20,142,351.60 19,786,762.51 Depreciation (8,513,718.91) 0.00 0.00 (8,513,718.91) (8,513,718:91) Net Property, Plant & Equip 11,461,927.50 0.00 166,705.19 11,628,632.69 11,273,043.60 Assets $18,388,567.66 $168,828.48 $1,800,533.46 $20,357,929.60 $19,698,642.87 List. and District Equity Current Liabilities: Accounts Payable $2,993.96 0.00 0.00 $2,993.96 $682,642.04 Other Payables $370.45 0.00 0.00 $370.45 CMSD Development Deposits 14,240.16 58,058.01 0.00 72,298.17 72,298.17 Due to City of Costa Mesa 0.00 0.00 0.00 0.00 187,836.41 Due to Other Governments 8,968.00 0.00 0.00 8,968.00 0.00 Deferred Revenue 199,616.16 0.00 0.00 199,616.16 205,489.94 Total Current Liabilities 226,188.73 58,058.01 0.00 284,246.74 1,148,266.56 District Equity: Contributed Capital 4,616,698.65 0.00 0.00 4,616,698.65 4,616,698.65 Res for Trash Assessment Rfnd 0.00 0.00 0.00 0.00 533,000.00 Reserved for Capital Outlay 2,240,329.89 0.00 481,000.00 2,721,329.89 1,774,329.89 Unreserved 9,917,890.72 102,233.34 1,191,940.71 11,212,064.77 11,305,028.59 Current Earnings 1,387,459.67 8,537.13 127,592.75 1,523,589.55 321,319.18 Total Retained Earnings 13,545,680.28 110,770.47 1,800,533.46 15,456,984.21 13,933,677.66 Total District Equity 18,162,378.93 110,770.47 1,800,533.46 20,073,682.86 18,550,376.31 Total Liab. & Dist. Equity $18,388,567.66 $168,828.48 $1,800,533.46 $20,357,929.60 $19,698,642.87 • 1 Account Name Operating Revenues: Trash Charges Sewer Charges Permits & Inspection Fees Connection Fees Other Charges for Services Other Reimbursements Special Charges Total Operating Revenues Operating Expenses: Solid Waste Disposal: Trash Hauler Contractual Services - General Contract Code Enforcement Liquid Waste Disposal: Sewer Repairs and Maintenance Contractual Services - Liquid Dump Charges: Recycling and Disposal General & Administration Directors Fees General Liability Public Information Special Program Costs Manager /Engineer General Legal Costs Professional Organizations Travel & Meetings Depreciation COSTA MESA SANITARY DISTRICT STATEMENT OF REVENUES AND EXPENSES AS OF MAY 31, 1999 • 1,602,514.99 994,786.53 SEWER 0.00 FACILITIES ACTUAL TOTALS GENERAL CONSTRUCTION REVOLVING Combined Funds Fiscal Year(12 mos.) 157,313.12 FUND 13,100.11 FUND 0.00 FUND As of 5/31/99(llmos) 1997 - 1998 8,838.37 8,537.13 $3,272,620.80 0.00 0.00 0.00 $3,272,620.80 $2,930,893.29 121,027.51 1,409,874.52 0.00 0.00 0.00 0.00 1,409,874.52 1,512,178.36 11,608.00 0.00 0.00 0.00 0.00 11,608.00 17,573.00 6,915.99 0.00 0.00 38,580.00 45,495.99 49,464.41 878.80 0.00 0.00 0.00 878.80 10,680.92 0.00 25,946.44 0.00 0.00 0.00 25,946.44 15,224.43 0.00 10,083.53 0.00 0.00 0.00 0.00 10,083 53 6,960-00 122,510.00 (71.24) 0.00 0.00 122,510.00 141,230.00 4,737,928.08 0.00 0.00 38,580.00 4,776,508 08 4,542,974.41 3,785.00 0.00 0.00 3,785.00 0.00 3,667.00 0.00 6,020.73 0.00 0.00 6,020.73 nn 0.00 1,602,514.99 994,786.53 0.00 0.00 1,602,514.99 1,882,778.87 89,757.02 0.00 0.00 89,757.02 157,313.12 13,100.11 0.00 0.00 13,100.11 263,750.73 8,838.37 8,537.13 13,498.71 0.00 0.00 13,498.71 55,137.87 121,027.51 574,755.33 0.00 0.00 0.00 574,755.33 716,648.51 1,208,061.94 0.00 0.00 0.00 1,208,061.94 1,257,618.86 16,900.00 0.00 0.00 16,900.00 0.00 18,800.00 9,153.90 0.00 0.00 9,153.90 16,076.52 38,103.9• 0.00 13,418.59 0.00 0.00 13,418.59 2,494.3_ 0.00 11,283.61 0.00 0.00 0.00 11,283.61 1,552.83 122,510.00 (71.24) 0.00 0.00 122,510.00 141,230.00 58,381.62 0.00 0.00 58,381.62 0.00 27,164.00 3,785.00 0.00 0.00 3,785.00 0.00 3,667.00 0.00 6,020.73 0.00 0.00 6,020.73 nn 1,016.55 0.00 0.00 0.00 0.00 416,877.42 Total Operating Expenses 3,743,141.55 0.00 0.00 3,743,141.55 4,729,241.69 OPERATING INCOME(LOSS) 994,786.53 0.00 38,580.00 1,033,366.53 (186,267.28) Nonoperating Revenue (Expenses): Investment Earnings 263,750.73 8,537.13 88,992.75 361,280.61 405,137.56 Taxes 121,027.51 0.00 0.00 121,027.51 118,623.95 Annexation Fees 0.00 0.00 0.00 0.00 3,235.00 Gain (Loss) /Disposal of Assets 0.00 0.00 0.00 0.00 0.00 Nonoperating Income - Other 16,076.52 0.00 20.00 16,096.52 0.00 Gain (Loss) on Investments 0.00 0.00 0.00 0.00 1,741.79 Nonoperating Expenses - Other (71.24) 0.00 0.00 (71.24) (10,265.44) Professional Services - Other (8,110.38) 0.00 0.00 (8,110.38) (10,886.40) Capital Replacement Reserve 0.00 0.00 0.00 0.00 n nn Total Nonoperating Rev (Exp) 392,673.14 8,537.13 89,012.75 490,223.02 507,586.46 NET INCOME $1,387,459.67 $8,537.13 $127,592.75 $1,523,589.55 $321,319.18 l� u PA COSTA MESA SANITARY DISTRICT STATEMENT OF REVENUES AND EXPENSES BUDGET VS ACTUAL • GENERAL FUND FOR THE ELEVEN MONTHS ENDED MAY 31, 1999 VARIANCE: Through May, FAVORABLE 1997 -98 ACCOUNT NAME BUDGET ACTUALS (UNFAVORABLE) ACTUALS Operating Revenues: Trash Charges $3,511,522.00 $3,272,620.80 $238,901.20 $2,833,566.70 Sewer Charges 1,493,898.00 1„409,874.52 84,023.48 1,478,336.19 Permits & Inspection Fees 3,000.00 11,608.00 (8,608.00) 18,179.80 Connection Fees 5,412.00 6,915.99 (1,503.99) 3,679.61 Other Charges for Services 1,000.00 878.80 121.20 1,082.14 Other Reimbursements 15,000.00 25,946.44 (10,946.44) 13,966.21 Special Charges 6,000.00 10,083.53 (4,083.53) 5,724.00 Total Operating Revenues 5,035,832.00 4,737,928.08 297,903.92 4,354,534.65 Operating Expenses: Solid Waste Disposal: Trash Hauler 1,918,000.00 1,602,514.99 315,485.01 1,570,238.31 Contractual Services - General 172,827.00 89,757.02 83,069.98 157,332.33 Contract Code Enforcement 20,000.00 13,100.11 6,899.89 6,660.00 Liquid Waste Disposal: Sewer Repairs and Maintenance 30,000.00 13,498.71 16,501.29 137.50 C *actual Services - Liquid 787,323.00 574,755.33 212,567.67 473,607.71 np Charges: Recycling and Disposal 1,447,000.00 1,208,061.94 238,938.06 1,140,404.96 General & Administration Directors Fees 20,000.00 16,900.00 3,100.00 15,200.00 General Liability 36,960.00 9,153.90 27,806.10 10,025.99 Public Information 35,750.00 13,418.59 22,331.41 5,442.17 Special Program Costs 45,700.00 11,283.61 34,416.39 - 1,902.00 Manager /Engineer 168,200.00 122,510.00 45,690.00 115,937.00 General Legal Costs 35,000.00 58,381.62 (23,381.62) 21,626.58 Professional Organizations 3,700.00 3,785.00 (85.00) 3,667.00 Travel & Meetings 1,000.00 6,020.73 (5,020.73) 1,270.92 Depreciation 0.00 0.00 0.00 0.00 Total Operating Expenses 4,721,460.00 3,743,141.55 978,318.45 3,519,648.47 OPERATING INCOME(LOSS) 314,372.00 994,786.53 (680,414.53) 834,886.18 Nonoperating Revenue (Expenses): Investment Earnings 300,000.00 263,750.73 36,249.27 294,970.90 Taxes 99,700.00 121,027.51 (21,327.51) 127,562.63 Annexation Fees 0.00 0.00 0.00 3,235.00 Gain (Loss) /Disposal of Assets 0.00 0.00 0.00 0.00 Nonoperating Income - Other 0.00 16,076.52 (16,076.52) 12,241.79 Gain (Loss) on Investments 0.00 0.00 0.00 0.00 Nonoperating Expenses - Other (5,000.00) (71.24) (4,928.76) (7,991.45) ssional Services - Other (10,000.00) (8,110.38) (1,889.62) (11,221.15) al Replacement Reserve (12,072.00) 0.00 (12,072.00) 0.00 Total Nonoperating Rev (Exp) 372,628.00 392,673.14 (20,045.14) 418,797.72 NET INCOME $687,000.00 $1,387,459.67 ($700,459.67) $1,253,683.90 COSTA MESA SANITARY DISTRICT CONSTRUCTION IN PROGRESS FOR THE ELEVEN MONTHS ENDED MAY 31, 1999 CAPITAL REPLACEMENT RESERVE 0.00 0.00 71,973.00 PRIOR YEARS' 0.00 BUDGET ENCUMBRANCES ACTUALS EXPENDITURES CURRENT YEAR PROJECTS 0.00 0.00 189,798.82 130,201.18 #149 - Sinking Fd /Swr Replm $200,000.00 0.00 0.00 0.00 #156 -Major Emerg Swr Rrcon 150,000.00 0.00 0.00 0.00 #159- Televising Swr Lines 17,000.00 0.00 0.00 0.00 #161 - Constr Water Svc,ll Stns 70,000.00 0.00 0.00 0.00 #162 -Pilot Prog,Use of Enzymes 60,000.00 0.00 0.00 0.00 #163 - Upgrade Emerg Response Sys 140,000.00 66,681.08 5,241.93 0.00 #164 -Misc Swr Work /Manhole Adj. 50,000.00 0.00 25,793.81 0.00 Current Year Sub -Total PRIOR YEARS' PROJECTS #128 - Mesa /Birch Swr Relgn #129 - Bristol St. Pump Stn. 4135- Reconst.FrcMn E1denII #147 - Update Early Wrn Sys #149 - Sinking Fd /Swr Replm #150- Update Pump Stn Alrm #151 - Reconst. Var Swr Lns #152- Televising Swr Lines #153 -Swr Lat Root Study #154 -Reimb Swr Work -other #155 -Swr Master Plan 4156 -Major Emerg Swr Reconstr #157 - Televising Swr Lines #158 -Reimb Swr Work -other Total Operating Expenses TOTAL CAP.REPLACEMENT RSRV CAPITAL IMPROVEMENT RESERVE CURRENT YEAR PROJECTS PRIOR YEARS' PROJECTS #128 - Mesa /Birch Swr Relgn #160 - Fairview Park Sewer TOTAL CAP.IMPROVEMENT RSRV r- ! • BALANCE $200,000.00 150,000.00 17,000.00 70,000.00 60,000.00 68,076.99 24,206.19 687,000.00 66,681.08 31,035.74 0.00 589,283.18 6,527.00 0.00 0.00 71,973.00 6,527.00 0.00 0.00 0.00 89,474. 0.00 130,201.18 0.00 0.00 189,798.82 130,201.18 100,000.00 0.00 0.00 0.00 100,000.00 504,286.00 0.00 3,481.00 2,714.00 500,805.00 94,702.05 0.00 76,618.44 155,297.95 18,083.61 150,000.00 0.00 3,697.00 0.00 146,303. 17,000.00 0.00 882.00 0.00 16,118 15,000.00 0.00 945.00 0.00 14,055.0 3,649.10 0.00 3,649.10 43,275.90 0.00 18,000.00 0.00 0.00 6,110.44 18,000.00 450,000.00 0.00 14,169.94 0.00 435,830.06 17,000.00 0.00 0.00 0.00 17,000.00 46,964.56 0.00 54,405.68 0.00 (7,441.12) 1,553,329.89 0.00 157,848.16 558,644.96 1,395,481.73 $2,240,329.89 $66,681.08 $188,883.90 $558,644.96 $1,984,764.91 $221,000.00 260,000.00 481,000.00 0.00 0.00 0.00 166,705.19 0.00 166,705.19 0.00 $221,000.00 0.00 93,294.81 0.00 314,294.81 GRAND TOTAL $2,721,329.89 $66,681.08 $355,589.09 $558,644.96 $2,299,059.72 S '4 COSTA MESA SANITARY DISTRICT Warrant Resolution No. CMSD 99 -12 A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT ALLOWING CERTAIN CLAIMS AND DEMANDS, AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES HERBY ORDER AND RESOLVE AS FOLLOWS: Section 1. That the attached claims and demands have been audited as required by law and that the same are hereby allowed in the amounts and ordered paid out of the respective fund, as hereinafter set forth. Section 2. That the Clerk of the District shall certify to the adoption of this Resolution and shall deliver a certified copy to the Finance Department and shall retain a Certified copy thereof in her own records. PASSED AND ADOPTED this 10th day of June, 1999. ATTEST: r1 L_J Secretary STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss COSTA MESA SANITARY DISTRICT ) President I, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that the foregoing Warrant Resolution No. CMSD 99 -12 was duly adopted by the Costa Mesa Sanitary District at a regular meeting held on the 10`h day of June, 1999. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the Costa Mesa Sanitary District on this 10`h day of June, 1999. Clerk of the Costa Mesa Sanitary District • 1: 2eport ID: CCM2001 Bank: CMSD Cycle: QUir149 City of Costa Mesa Accounts Payable SUMMARY CHECK REGISTER Page No. 1 Run Date Jun 03,1999 Run Time 10:10:48 AM Payment Re Date Status Remit To Remit ID Payment Amt 0515 05/13/99 P Peggy Preston 0000003680 350.00 Line Description: Minutes April 99 0516 05/25/99 P Bank of America 50.00 Line Description: Two Savings Bonds as Prizes 0517 05/28/99 P Costa Mesa Disposal I • > 159,990.52 Line Description: Trash Occupancy Collections 0518 06/01/99 P Curbside Inc ) `' `) 1,337.70 Line Description: HHW Collection 0536 06/10/99 P Sully Miller Contraction Company I 124,637.46 Line Description: Fairview Park Sewer TOTAL $286,365.68 • End of • �� r 'a r Report ID: CCM20 City of Costa Mesa Ift nts Payable Page 40 SUMMARY CHEGISTER Run Jun 03,' Bank: CMSD Run Time 9:31:51 Cycle: Payment Re Date Status Remit To Remit ID Payment Amt 0519 06/10/99 P Arlene Schafer 0000005152 600.00 Line Description: Attendance May 1999 Mtgs 0520 06/10/99 P Arthur Perry 0000005153 100.00 Line Description: Attendance May 1999 Mtgs 0521 06/10/99 P City of Costa Mesa 0000005160 72,542.86 Line Description: Emrgncy Reair Force Main Wilsn Operational Expenses 4 May 99 0522 06/10199 P County Sanitation Districts of Orange Co 0000005164 8,968.00 Line Description: 95% Fees Collected for May 99 0523 06/10/99 P County of Orange Auditor Controller 0000003472 276.00 Line Description: Reimb costs for sewer spill 0524 06/10/99 P Dan Worthington 0000005158 454.10 Line Description: Attendance May 1999 Mtgs 0525 06/10/99 P Global Cellular 0000002346 1,669.60 Line Description: 9 Cell Phones 0526 06/10/99 P Greg Woodside 0000006829 432.15 Line Description: Attendance May 1999 Mtgs 0527 06/10199 P Harper & Burns LLP 0000005161 2,787.50 Line Description: Legal Services May 99 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 2 SUMMARY CHECK REGISTER Run Date Jun 03,1999 Bank: CMSD Run Time 9:31:56 AM Cvrla• n ,_ Payment Re Date Status Remit To 0528 06/10/99 P Hope Hollis Line Description: Refund 0529 06/10/99 P King Badge & Button Co Line Description: Engraved Plates /Beverage Cntnr 0530 06/10/99 P Peggy Preston Line Description: Meeting Minutes May 99 0531 06/10/99 P R & L Promotions Line Description. Promo Products /Letter Openers 0532 06/10/99 P Robin B Hamers & Associates Inc Line Description: Engineering Svcs - Mnthly Rtnr District Mgmt Services 5/99 Enginerring Svcs -Plan Checking Engineering Svcs -Proj #129 Engineering Svcs -Proj #160 Engineering Svcs - Inspection 0533 06/10/99 P Ronald Shef Line Description: Ordinance Enforce Offcr Bill 0534 06/10/99 P SDRMA Line Description: Renewal for 1999 -2000 0535 06/10/99 P Stericycle Inc Line Description: Sharps Container - Ramsey Rexall • Remit ID 0000007330 0000005568 0000003680 0000007331 0000003842 0000005511 0000005163 0000005564 is Payment Amt 536.89 181.56 407.17 435.61 16,597.00 1,436.06 35,737.97 761.93 i Report ID: CCM200� City of Costa Mesa nts Payable Page 3 SUMMARY CHEEGISTER Run DOJun 03,1999 Bank: CMSD Run Time 9:31:56 AM Payment Re Date Status Remit To Line Description: Sharps Container - Stevens Pharm Sharps Conatainer -Rite Aid Sharps Container -Rite Aid Sharps Container - Ramsey Rexall End of Report Remit ID Payment Amt TOTAL $143,924.40 RMS 6/2/99 11:42 AM z u - Detail of Director's Meetings - Month of May, 1999 James Ferryman None Art Perry 5/13/99 Regular Board Meeting 100.00 5/3/99 Environmental Conference(mileage) 100.00 Arlene Schafer 5/1/99 CSDA Conference 100.00 5/4/99 Recycling Committee Meeting 100.00 5/10/99 ISDOC Board Meeting 100.00 5/13/99 Regular Board Meeting 100.00 5/17/99 CSDA Government Affairs Day 100.00 5/19/99 Chamber of Commerce Legislation Committee 100.00 :11 11 Greg Woodside 5/3/99 Environmental Conference 100.00 5/3/99 Environmental Conference(mileage) 7.15 5/3/99 Environmental Conference(registration) 125.00 5/13/99 Regular Board Meeting 100.00 5/26/99 OCSD Board Meeting 100.00 432.15 Dan Worthington 5/1/99 California Special Institute Workshop 100.00 5/4/99 Recycling Committee Meeting 100.00 5/14/99 Breakfast Briefing /Proposition 218 100.00 5/17/99 CSDA Government Affairs Day 100.00 5/17/99 CSDA Government Affairs Day(travel) 18.00 5/17/99 CSDA Government Affairs Day(mileage) 23.10 5/17/99 CSDA Government Affairs Day(parking) 13.00 454.10 • rf, COSTA MESA SANITARY DISTRICT RECYCLING COMMITTEE AGENDA June 8, 1999 9:00 a. m. Conference Room 3A I. Update on Pilot Program II. Telephone Book Recycling Program III. Recap of Recycling Programs 0 0 • Costa Mesa Sanitary District Memorandum To: Board of Directors From: Lois Thompson; Assistant Manager t,✓1 Date: June 2, 1999 Re: Pilot Program Update The Pilot Program for standardized containers ended on Friday, May 25th and containers are being picked up during the first week of June. Participants were sent a letter announcing the end of the program and provided with information regarding the cost of renting the containers. To date, twenty -five participants have contacted Costa Mesa Disposal to rent the containers. This represents approximately 13% of the total pilot program participants. A letter was received from a property owner regarding the possibility of • purchasing the containers (see attachment). I spoke with this owner on the phone and she was very pleased with the performance of the containers at her ten unit property but felt the rental fee would be excessive. A final survey will be mailed to program participants on June 11th. This will allow participants to return to their old containers for one full week. A summary report will be presented at the July 1999 Board meeting. • RECEIVED MAY 2 4 1999 - --- - - -�7� .�.�_`�� ice, _� _. _ _____ ��- �- a- �- - - -LZo6 - - - - - -- ---- -__ PnqT k M A k7 A Wi i Y r4;7,-- if f • 6L- WV '�i $AN17' Costa Mesa Sanitary District O A i OR R -ww Memorandum cORp'��`9 To: Board of Directors From: Joan Revak, Clerk of the District Date: June 4, 1999 Re: TELEPHONE BOOK RECYCLING PROGRAM PacBell Yellow Page distribution began May 25 and will run through June 28, 1999. Through PacBell, staff obtained a list of Costa Mesa businesses where large quantities of yellow pages are distributed. The list was provided to Costa Mesa Disposal and narrowed down to the locations they would be able to accommodate. Attached is a list of apartment complexes and motels where management has agreed to accept a bin for collection of the old telephone directories. Attachment PacBell Phone Book Distribution List NAME ADDRESS1 BIN DELIVERED MESA VERDE VILLAS APART 1555 MESA VERDE DRIVE EAST VISTA DEL LAGO 2775 MESA VERDE DRIVE EAST SOUTH POINT APARTMENTS 655 BAKER HARBOR GREENS 2700 PETERSON PL HOLIDAY INN -COSTA MESA 3131 BRISTOL 6/1/99 RAMADA LIMITED -COSTA MESA 1680 SUPERIOR AV THE CAPE APARTMENTS 1000 SOUTH COAST DR NEWPORT VILLAGE APARTMENTS 635 BAKER BETHEL TOWERS 666 W 19TH 5/26/99 MILL CREEK APARTMENTS 555 PAULARINO AV PINECREEK APARTMENTS 2300 FAIRVIEW RD COSTA MESA MOTOR INN 2277 HARBOR BL RESIDENCE INN 881 W BAKER 6/2/99 !. COSTA MESA SANITARY DISTRICT • A List of Special Programs as of June 1999 Large Item' Collection - Allows residents to dispose of sofas, appliances or other bulky items. A District -wide program is held during the summer months and residents can also request a large item pickup on a call -in basis one time during the year. A list of local organizations that accept donations of large items is available. Telephone Book Recycling - The District established the first telephone book recycling program in Orange County in 1989 that has now become a very popular recycling contest among schools. The contest provides monetary rewards which are used to support worthwhile purchases such as computer software, art supplies, and field trips. A small phone book recycling program occurs in June when the PacBell yellow pages are distributed. Collection bins are placed at several locations in the city and pick up services are available for 100 or more books. Christmas Tree Recycling Christmas trees are collected from residents at curbside and are recycled into mulch that is used both locally and in other parts of California. Greeting Card Recycling - For the past two years, residents have been able to recycle all types of greeting cards by dropping them off at City Hall. The collection bin is available for the first two weeks of the year. The cards are shipped to St. Judes Ranch for Children by the District where they are used to make new greeting cards and gift boxes. Home - Generated Sharps Recycling - Residents can take advantage of the first sharps recycling program established in Orange County. Residents who use syringes /needles can receive a free sharps container for proper disposal. After filling, the containers are collected by local pharmacies for recycling. Residents receive a new sharps container when they drop off a filled one. This program received the 1998 Governor's Environmental and Economic Leadership Special Recognition Award. Tire Recycling - The District hosted its 2 "d Annual Tire Collection in 1998. Tires collected from residents are recycled into new crumb rubber products. Household Hazardous Waste (HHW) - The District sponsors an HHW residential collection program where residents can have recyclable HHW picked up directly at their home. It is anticipated that this program will be expanded to include all types of HHW in the coming year. Beverage Container Recycling - The District received a Grant from the California Department of Conservation to provide beverage recycling containers in City facilities. Public Education - The District keeps a full library of recycling and educational materials on hand, including manuals on composting, brochures on source reduction and special recycling projects for school grades K -8. A staffed recycling information booth is available for special events in the community. • • • COSTA 11L5A POLKE ®EFART11ENT C UIE ANALT515 gNIT MME STOFFERS TEATPOOK TO: Capt. Warnack FROM: Holly Carver RE: Scavenging, May 1999 DATE: Thursday June 3 , 1999 Here are the May 1999 scavenging statistics. Calls for Service Area 1 2 Area 11 1 Area III 7 Area IV 0 TOTAL 10 cc Dawn Schmeisser ext 5307 Cite /arrest 1 0 0 0 1 TO: Costa Mesa Sanitary District Board of Directors, Rob Hamers, Manager /District Engineer FROM: Ron Shef, Ordinance Enforcement Officer DATE: May 23, 1999 SUBJECT: ORDINANCE ENFORCEMENT SUMMARY REPORT This report covers the four (4) week period beginning April 26,1999 and ending May 23, 1999. During this period monitoring was contin- ued in the Wallace Av. area to ensure ordinance compliance. Procedures are under way to cite those owners who tend to ignore the courtesy flyers after receiving multiple notices. All ordinance complaints were investigated and reported to Staff. Ninety -four (94) courtesy flyers were left at residences for ordinance enforcement. Week No. 1 ending May 2, 1999: Joann St. and associated alleys were monitored, including collection day, to verify exemption status of each property. Scavenging patrol, collection day- downtown, turned up two mothers pushing babies in a carriage and stroller collecting recyclables • from full containers at curbside. No I.D.'s were available. They were stopped and warned. Followup in this area will be continued to prevent any repeat of violations. Week No. 2 ending May 9, 1999: Anaheim St. and Mesa Verde area were monitored in conjunction with the pilot trash collection program. Streets seem tc be neater in appearance with much fewer stray bags and boxes on collection day. Week No. 3 ending May 16, 1999: Current existing file complaints were investigated and rechecked. Results were reported to Staff. This week a mobile cell phone was received from Staff. Already this has provided faster communi- cation between office and field operations. It also offers increased security by providing direct contact with police if necessary for enforcement duties. Week No. 4 ending May 23, 1999: During this week, on Ogle and 16th St., a scavenger on foot was observed collecting cans and bottles using a shopping cart. He was stopped and questioned about his activities. He indicated he lives with friends, no official I.D. was available, although his name was plainly visible tatooed on his • shoulder. After hearing his life story, he agreed that I won't see him again. A second scavenger in Mesa Verde area, driving pick -up with camper shell, was followed in preparation to stopping him but was lost at signal light. This area will be monitored more closely in following weeks. ORDINANCE ENFORCEMENT REPORT 4/26/99 - 5/23/99 Date I Street Ind. Address l Street Name 7 Description of Violation Action Letter 5/11/991 4/29/991 5/20/99 5/20/99 1610 1640 1750 1750 380 ��in 56 759 763 1785 E. 20th St. __ __§i - -- _ d t. Allegheny Ave. Allegheny Ave. 1 Anaheim Ave. Anaheim Ave. Anaheim Ave. Wood - & - lumbe - r at curb container too heavy Contain er at curb -_ (Container in view jOven at curb Container in view JPink Container at curb Container at curb egs Regs & Pink flyer Pink flyer Pink flyer Taped Regs. _____ flyer Pink flyer Pink flyer Pink flyer Pink flyer Pink flyer , Pink flyer Pink flyer Pink flyer_ Pink flyer Pink flyer flyer Pink flyer Pink flyer Pink flyer Tp Pink ------- Pink flyer Pin k flyer Pink Pink flyer __ Pink flyer Pink flyer 5/18/99 1810 5/18/99 5/_ 1 —8/99 18101 —18--10-11- 1972 1973 5/18/991 1810 2000 An rn Ave. Anaheim Ave. Baker St. Bunting Cr. Canadian Dr. Ca Canadian Dr. Canary Dr. J Cardinal Dr. Cardinal Dr. Car Rd. Cdu_rnbia Dr. _ Corona Lan 5/18/979— 5/14/99 _18101773/1_775 2050 2895 CoucWd-eik�hair- Container at curb 5/14/991 2465 2755 --- I Container at curb tainer in view Container Container in view Large tree/Garden Trimmings Container �in er_i n view F6 5/20/991 5/20/991 2540, �15 3139 27501 5/_ �/9 9 25501 5/14/991 2630 2�726 5/14/991 5 9/997 - ----------- 5/1-8--/--9- 9 5/3/99 5/11/991 26301 2C37T —288F 2751 3390 2884ClubhouseR Container at curb Container at curb Filled container at curb 2970 3090 2519 10961 3110 1_ 32011 Container in view at curb 5/11/99 5/ 5/14/991 3090 160 3220 Corona Lane Country Club Dr. Dakota Ave. Container in view Container at curb Container at curb lContainer in 5/14/991 3220 32341 Dakota Ave. __ _ _ 5/11/99 5/11/991 3460 3460 2884 2888 El Rio C. 1 Rio C. Container in view Container in view 5/11/991 5/14/99F— 34701 34801 3670 2397A �864,._EIIesmereAve.onerWcurb 1910 Elden Ave. Federal Ave. Container in view Container Container & debris at curb Wcurb & in view.------ Pink flyer Pink flyer Pink flyer Pink flyer Pink flyer Pink flyer flyer Pink flyer Pink flyer Pink flyer Pink flyer Pink flyer Pink flyer Regs & Pink flyer 5/18/99 3670---- 1940-Federal Ave._At 5/18/99 3670 1949 Federal Ave . -----]Container Federal Ave. J Federal Ave. Federal Ave. Greenbriar Lane Hummingbird Dr. Iowa St. Iowa St. Joa-------- nn St. Lorenzo Ave. in view Container in view Container at curb 7Pink iner in view Container 0 I Container at curb curb Container at curb Container in Container at curb Container in view & debris at curb 5/18/99 5/18/991 5/18/991 4/29/991 5/14/991 5/14/991 5/14/991 W 1 8/991 1 6/4/991 3670 367_0 367OF 4020 4150 4230 4236 4320 4 720� 1959 1964 W-04 2541 1794] 17991 T7_51 27861 ----------- ------ CodCW9.xls 4199 PW 1 of 3 ORDINANCE ENFORCEMENT REPORT 4/26/99 - 5/23/99 Date I Street Ind. Address l Street Name Description of Violation —7--T Action Letter 5/14/99 5050 3238 Michigan Ave. Container in view Container in view Pink flyer Pink flyer Pink flyer Pink flyer Pink flyer 5/14/99 5110 —5120-- _ 3252 Minnesota Ave. 5/14/99 5/14/99 5/1 1/99 5/20/99 5/20/99 5240 5250 5580 5580 1646 3217 183 751 755 Minorca Dr. Montana Ave. Monte Vi-s-ta- Ave. Olympic Ave. Olympic Ave. -- --- -- --- Container at curb Container at curb Container at curb Container in view Container in view Pink "r Pink flyer Pink flyer � Pink flyer [Pink flyer LNnk flyer Pink flyer & Pink flyer 5580 771 Olympic Ave. Container in view Container in view C_o__n_taine_rin_v_ie_w_ 5580 �v_.JC_ 5/20/99 5580 C3_671 Olympic Ave. 5/20/99 5580_____ 13731 Olympic Ave. Container in view Container at curb 5/20/99 5580 13751 I Olympic Ave. 5/11/99 -5-5-90 25431 Orange Ave. I-Container in view 1 5/11 5590 2529/2533 Orange Ave. ITrash; debris; container at curb ........ 5/14/99 5880 29621 Pemba Dr. I Container in view I Container in view on Joann I Container in view Pink flyer Pink flyer Pink flyer P Pink flyer Pink flyer I Regs. Pink flyer Pink flyer Pink flyer Pink flyer Pink flyer 5/18/99 5960 22841 Placentia Ave. 5/4/991 6050 911IPresidioDr. 5/4/99 6050 60501 9361Presidio 9501 Dr. Presidio Dr. Princeton Dr. I Container in view [Container in view------- 5/11/99 60801 2941 Furniture at curb 5/3/99 6080 306 Princeton r. ontainer at curb C 5/3/99 5/3/99 6080 6080 4531 454 Princeton Dr. Princeton Dr. Container at curb Container atcurb container in view 5/19/99 6175 10951 Redding Ave. 5/19/99 6175 10981 Redding Ave. Container in view j 5/14/99 5/114/9; 5/14/99 5/14/99 6390 6390 6390 6490� 29291 29321 2933 1724 Royal Palm Dr. Royal Palm —Dr. --Container Royal Palm Dr. Samar Dr. -]Container Santa Ana Ave. Container in view in—view I Container in view TPink in view Container at curb �Pink flyer ---- -------- - Pink flyer flyer Pink flyer Pink flyer Pink flyer flyer flyer Pink flyer Pink flyer Pink flyer Pink flyer Pink flyer Pink flyer Pink flyer 4/29/996590______.____ 2350 -4/29/99---- 6590________ 25171 Santa Ana Ave. ---Container Santa Ana Ave. Sterling _Ave. Trinity Dr. Trinity Dr. Trinity Dr. -Container at curb Container at curb -1—Fink Container in vie—w- -]Pink Container at curb Container at curb at—curb 4/29/99 5/18/99 -5-/2-0/99 5/20/99 6590 68801 72-2-0 72-20 2571 2120 3095 3113 5/20/99 7220 3119 5/20/99 7220 _7245j 31371 frinity Dr. I Container in view 5/19/99 5/19/99 5/19/99 7�245---- 7245 7245 1051 1 1061 ITulare 10631 Tulare Dr. I Dr. I Tulare Dr-Fsont Container in view Container in view Container view CodJW9.x1s 4999 2 of 3 V , . ORDINANCE ENFORCEMENT REPORT 4/26/99 - 5/23/99 Date I Street Ind. Address l Street Name Description of Violation Action Letter 5/19/99 7245 10641Tulare Dr. ulare -Dr.--- Turlock Dr. Visalia I _ia_Dr_. Container in view--- Container in. view Pink flyer Pink flyer Pink flyer Pink flyer Pink flyer Pink flyer 51191991 _7245j____ 1087 5/19/99 72551 74351 3253 1080 Bags at curb Container at curb 5/19/99 5/19/99 7435 7435 10-87 111OTisalia —Visalia Dr. — — - ---- Dr...--- — in view -- IContainer in view — - - ----- 5/18/99 5/18/99 74801 74801 74801 1936 2092 2135 Wallace Ave. jContainer Wallace Ave. Wallace Ave-. at curb lBags atcurb JContainer in view Container at curb Pink flyer Pink flyer Pink flyer Pink flyer Pink flyer 5/18/99 74801 20291-20351 _T146jYellowstoneDr_.___ Wallace Ave. 5/20/99 771 O� 1-(�o—�tain—erinvi—ew------------- Co.de4k9.xls 5*9 Po03 of 3 • U awSPgANIlq,pyoi yr o 00o Oe N; Costa Mesa Sanitary District ycORpORAt Memorandum TO: BOARD OF DIRECTORS FROM: DAWN SCHMEISSER DATE: JUNE 1, 1999 SUBJECT: YEAR 2000 EMERGENCY PREPAREDNESS CONFERENCE District staff attended a conference entitled Y2K Business Continuity Planning & Emergency Preparedness. The conference was sponsored by the Governor's Office of Emergency Services and the Department of Information Technology. Governor Gray Davis's priority is to ensure uninterrupted services to all residents relating to any Y2K difficulties. Listed below are some of the points I found most interesting: • Anticipate a 3 -10 day window of unavailability in case of Y2K interruptions with services • Communication of the District's preparedness relating to Y2K issues, is beneficial for the public • The three (3) most important groups needing information are the children of the community, the media, and the California Legislator's • Local agencies should ensure that there is additional or adequate staffing around midnight on December 31, 1999 in anticipation of difficulties • Los Angeles County is 95% in compliance at present • Orange County is 90% in compliance at present • Consumer Products and the Year 2000: A User's Guide By Eric Lipton and Rajiv Chandrasekaran Washington Post Staff Writers Sunday, August 2, 1998; Page A25 Despite dire warnings by some Year 2000 prognosticators, few household electronic devices will be disrupted by the arrival of the new millennium in 17 months, according to a Washington Post survey of major appliance and consumer electronics manufacturers of household appliances and consumer electronics. Many appliances have programmable clocks that allow a consumer to start them automatically — washing machines, ovens, dishwashers. But in most cases these clocks do not keep track of the month or year, so they will not be confused on Jan. 1, 2000. Some electronic devices — such as camcorders, VCRs, faxes and pagers — have internal calendars. In a small percentage of these devices, the calendar may not properly recognize the arrival of 2000, requiring resetting or repair, according to the manufacturers. But even if the calendar cannot be fixed, the device should continue functioning. AIR CONDITIONERS and CLIMATE CONTROL: Programmable thermostats found in most homes will not have any Y2K problems, according to officials from Honeywell, Emerson Electric Co. and Carrier Corp. Even devices that keep track of time tend to be on weekly rather than annual cycles. Window -unit air conditioners also have no problem, according to Panasonic, Friedrich Air Conditioning Co., and Whirlpool. AUTOMOBILES: The Big Three domestic car makers — General Motors Corp., Ford Motor Co. and Chrysler Corp. — as well as Honda Motor Co. and Toyota Motor Corp. say none of their cars • or pickup trucks have date - related problems. Most vehicles manufactured in the last decade have at least one microprocessor under the hood. But those chips - which perform such functions as triggering a "Service Car" indicator lamp — generally rely on mileage and ignition starts rather than dates. CAMCORDERS made since 1990 should, in most cases, operate without any complications. A small number of older camcorder models made by companies including Sony and Panasonic will operate even if the clock used to record dates malfunctions or requires resetting, company officials said. CAMERAS manufactured by Canon, Nikon and Kodak will function without trouble, according to the companies. Kodaks with a date stamp, for example, have a 25 -year calendar built into their memory, a spokesman said. CELLULAR telephones will almost all operate properly, according to the two leading industry associations. Cellular service providers in some cases are still debugging their networks. DIGITAL CLOCKS AND WATCHES typically have a built -in mathematical formula that determines the day of the week and number -of days in a particular month, and therefore should not be troubled by the turn of the millennium, according to Timex Corp and Casio Inc. COFFEE MAKERS will still brew on New Year's Day, 2000. Many of these machines can be programmed to start at a certain time, but representatives from Norelco Consumer Products Co., Black & Decker and Mr. Coffee said the appliances do not track either the week or the year. DISHWASHERS in some cases can be programmed to turn on automatically, but even those with a clock will not have a Y2K problem because they do not track day of the week, month or year, according to representatives from • Whirlpool, Maytag and Kenmore. FAX machines manufactured during the 1990s generally will be problem -free. Older machines made by NEC and Panasonic, including some made this decade, may have clocks that malfunction or require resetting, company officials said. HOME SECURITY devices that can be programmed to turn off and on automatically should be trouble -free, according to Honeywell and ADT Security Services Inc. Some office security systems likely require Y2K software repairs. MICROWAVES made by major manufacturers — including Sharp Electronics, Kenmore, Kitchen Aid, Brother, Panasonic, Samsung and Goldstar — will be trouble -free, according to the companies. Clocks in the appliances do not track the year. OVENS that can be programmed to turn on automatically rely on computerized clocks but will not have Y2K problems because they do not track the year, representatives from Kitchen Aid, Magic _ Chef and Kenmore said. PAGERS made by Panasonic and NEC should not have problems, according to company representatives. Motorola has recently reported on its web site that "certain Motorola Pager Products shall require upgrades to be Year 2000 ready." The telecommunications networks providing pager services are still working to sure their systems will function. 00h REFRIGERATORS and FREEZERS made in recent years all have automated devices that prevent frost from building up, but they are activated based on the frost itself and not a calendar, according to the Association of American Home Appliance Manufacturers. TELEPHONES Ordinary telephones generally will not be affected by Y2K gremlins, although phone companies are working feverishly to ensure service is not disrupted. Some phone sets with clocks, more typically found in offices, may require a software upgrade, according to Panasonic officials. ELEVISIONS will not black out once the ball drops in Times Square to signify New Year's 0, according to manufacturers Panasonic, Sony and Samsung. VIDEO RECORDERS in some cases will require manual resetting in January 2000. Most older models should be trouble -free because they generally have only 14 -day calendars. Most newer models have Y2K compliant calendars, according to Panasonic and Samsung. Music disk players should by problem -free, according to Sharp, Sony and Panasonic. WASHING MACHINES and DRYERS should function without interruption in the new millennium, according to Kenmore, Whirlpool and Maytag. © Copyright 1998 The Washington Post Company • • �l THOMPSON, LOIS D. From: THOMPSON, LOIS D. Sent: Monday, May 24, 1999 2:49 PM To: BUTLER, DIANE Subject: Request for Check 0 • Hi Diane: At the Emergency Services E)po this weekend, the District's Recycling Booth had a "Count the Cans" Contest where visitors guessed the number of aluminum cans in one of the bales from the recycling center. Costa Mesa Disposal and CR Transfer both agreed to give us $25 each, enabling the District to offer two $50 Savings Bonds as prizes. I need one check in ;re amount of $50 made payable to Bank of America for the purchase of the two savings bonds. I will forward the checks from CRTransfer and Costa Mesa Disposal to you upon receipt. Please let me know when the check is available. Thanks! Page 1 COSTA MESA DISPOSAL INC. 2051 Placentia Avenue Costa Mesa, California 92627 VENDOR: COSTA MESA SANITARY DISTRTrT NO. )UR REF. NO. YOUR INV. NO. INVOICE DATE INVOICE AMOUNT AMOUNT PAID DISCOUNT TAKEN NET AMOUNT 1 824 5/20/99 25.00 25.00 0.00 f0Lkj �5 5RUlNJ ��OA MEfILE�YNEti Wofldng Cam Management Acc�nunt _ - - COSTA1fl1ESi�DISPQS_/€L, WG - -,a,a Ca�s..nla - - - - - _ _ © 7 - - 7 PLACENTF1VEtdl1•- f:OSTA MESA CR,FOFifV1A 9262Folnbas, Ohio:-43271 f 61 11'00776 L11' 11:0440008041: 04080 L9 L 196011' 0 PRIZE DONATION a R TRANSFER, INC. - P.O. BOX 125 - STANTON, CALIFORNIA 90680 0.00 3 'G LAAM-AM ' 11 W-1 0016101 1 1 Wschovia- :Bank, N.A. Greenville, South Carolura 67 -f... ... :'CR o d 11232 KNOTT AVE NyaWe if Desired at 532 °_ Wells Fargo Bank, M.A. (� (� n /RPORATED /Y.0 BOX 125 4754- 603731 v VX ,Y!( STANTON, CA 90680 CONTROL CHECK DATE • (714) 826-9049, NUMBER 05/27/99 015881 PAY Twenty -Five and 00 /100 -------------------- *******25.00 VOID AFTER (6) GNTHS COSTA MESA SANITARY DISTRICT TWO SIGNATURE OUIRED TO THE ATTN= LOIS TROMPSON ORDER P.O. BOX 1200 FP OF AUTHORIZED SI COSTA MESA, CA 92628 -1200 AUTHORIZED SIGNAT E 1140 1 588 1114 1:0 5 3 2000 191: 5401. 4 5 5 3 3114 • 1 just wanted to take a minute to thank all of you who were involved with this years Expo. It takes time and talent to pull off a production like this, and you did a wonderful job. It was great for the the Community and those who serve the them. So to all of you who worked, volunteered, participated and coordinated this years event. Thank you, Jeff Janzen - CMFA President • n U MP99 -050 COSTA MESA SANITARY DISTRICT o '- " a DEPARTMENT OF FINANCE INTEROFFICE MEMORANDUM MARC R. DIRECTOR FINANCE TO: SANITARY DISTRICT BOARD OF DIRECTORS FROM: MARC R. PUCKETT, DIRECTOR OF FINANCE DATE: JUNE 9, 1999 SUBJECT: TREASURER'S REPORT FOR THE MONTH OF MAY 1999 Attached is the Treasurer's Report for the month of -May, 1999. This report of the District's portfolio lists the types of investments; institutions, maturity dates and interest rates along with the District's bank reconciliation. All of the District's investments as of May 31, 1999, are in compliance with both the •Investment Policy and the California Government Code. All market values provided in this report were obtained from the District's custodial bank, Bank of New York. As of May 31, 1999, the District has adequate liquid cash reserves necessary to meet its obligations for the next six months. The weighted average interest rate for the Costa Mesa Sanitary District investment portfolio at May 31, 1999, was 5.239 %. The weighted average days to maturity was 146 days. MARC R. PUCKETT Director of Finance Attachment • • COSTA MESA SANITARY DISTRICT TREASURER'S REPORT OF MONIES ON DEPOSIT AS OF MAY 31, 1999 INVESTMENTS Local Agency Investment Fund $ 7,481,588.06 7,481,588.06 Sweep Account 32,139.05 32,139.05 Federal Agency Securities 1,000,000.00 1,000,000.00 • Total Investments 8,513,727.11 0.00 0.00 8,513,727.11 TOTAL CASH $ 8,705,711.50 1,814.16 5,577.99 8,701,947.67 • 6 ,A ARC R. PUCKETT DATE City Treasurer i 2 DEPOSITS OUTSTANDING ACTIVE ACCOUNTS BANK BALANCE IN TRANSIT CHECKS BOOK BALANCE Bank of America $ 191,984.39 0.00 5,577.10 186,407.29 Reconciling Items 1,814.16 0.89 1,813.27 Total Active Accounts 191,984.39 1,814.16 5,577.99 188,220.56 INVESTMENTS Local Agency Investment Fund $ 7,481,588.06 7,481,588.06 Sweep Account 32,139.05 32,139.05 Federal Agency Securities 1,000,000.00 1,000,000.00 • Total Investments 8,513,727.11 0.00 0.00 8,513,727.11 TOTAL CASH $ 8,705,711.50 1,814.16 5,577.99 8,701,947.67 • 6 ,A ARC R. PUCKETT DATE City Treasurer i 2 • INSTITUTION Local Agency Investment Fund Bank of New York Gilford Securities TOTAL • COSTA MESA SANITARY DISTRICT INVESTMENTS AND INVESTMENT EARNINGS AS OF MAY 31, 1999 INTEREST INVESTMENT RATE DES AMOUNT 5.086 STP $ 7,481,588.06 4.170 SWEEP 32,139.05 6.415 FHLB 1,000,000.00 KEY: STP - State Treasurers Pool FHLB - Federal Home Loan Bank * = Called investment not included in the total. INTEREST EARNED AT PURCHASE 05/31/99 DATE 1,042.50 -- 3.67 -- 8.196.94 10/15/97 $ 8,513,727.11 9,243.11 FNMA - Federal National Mortgage Assoc. SWEEP - Stagecoach Treasury Money Market Fund COSTA MESA SANITARY DISTRICT CASH BALANCE BY FUND AS OF MAY 31, 1999 GENERAL FUND SEWER CONSTRUCTION FACILITIES REVOLVING TOTAL Dw- MATURITY DATE 10/15/02 $ 6,899,290.92 168,828.48 1,633,828.27 $ 8,701,947.67 • COMMENTS • COSTA MESA SANITARY DISTRICT INVESTMENT ACTIVITY SUMMARY FOR THE MONTH OF MAY 1999 Total investments outstanding as of April 30, 1999 $ 8,839,666.29 0 Additions: Investment Purchases: None Deductions: Investment Maturity Proceeds: None Investments Called: None Net increase (decrease) in Sweep Account Net increase (decrease) in LAIF Total investments outstanding as of May 31, 1999 (326,000.00) $ 8,513,727.11 4 • INSTITUTION Local Agency Investment Fund Bank of New York Gilford Securities 0 COSTA MESA SANITARY DISTRICT OUTSTANDING INVESTMENTS AS OF MAY 31, 1999 TYPE OF INVESTMENT Pool Sweep FHLB WEIGHTED AVERAGE OF PORTFOLIO WEIGHTED AVERAGE DAYS TO MATURITY Ln PURCHASE MATURITY/ DAYS TO DATE CALL DATE MATURITY 1 1 10/15/97 10/15/02 1,233 10/15/99 5.239 % 146 DAYS • INTEREST RATE COST 5.086 % $ 7,481,588.06 4.170 % 32,139.05 6.415 % 1,000,000.00 Total outstanding investments $ 8,513,727.11 COSTA MESA SANITARY DISTRICT SCHEDULE OF INVESTMENTS OUTSTANDING FOR ALL MATURITIES WITH MARKET VALUES AS OF MAY 31, 1999 NET PURCHASE MATURITY/ TYPE OF INTEREST MARKET ACCRUED GAIN /LOSS DATE CALL DATE INSTITUTION INVESTMENT PAR RATE COST VALUE INTEREST IF SOLD N/A CONTINUOUS LAIF POOL N/A 5.086% 7,481,588.06 7,481,588.06 0 0 N/A CONTINUOUS Bank of New York SWEEP N/A 4.170% 32,139.05 32,139.05 0 0 10/15/97 10/15/02 Gilford Securities FHLB $ 1,000,000.00 6.415% 1,000,000.00 999,530.00 8,196.94 (470.00) Total investments outstanding $ 1,000,000.00 8,513,727.11 8,513,257.11 8,196.94 (470.00) COSTA MESA SANITARY DISTRICT CASH FLOWS 3,000,000.00 2,500,000.00 i 2,000,000.00 ZREVENUE J 1,500,000.00 EXPENSE a m 1,000,000.00 500,000.00 00 co 00 00 00 00 rn 0) 0) 0) 0) rn T T T 9) T T T rn q, rn =' m L) 00 (1) ccu m ca C W Q cn O Z o n � Q DATE Ili MP99 -049 COSTA MESA SANITARY DISTRICT o DEPARTMENT OF FINANCE ►�Po �+ MARC R. PUCKETT INTEROFFICE MEMORANDUM DIRECTOR OF FINANCE TO: SANITARY DISTRICT BOARD OF DIRECTORS FROM: MARC R. PUCKETT, DISTRICT TREASURER DATE: JUNE 9, 1999 SUBJECT: REVIEW OF 1999 -00 STATEMENT OF INVESTMENT POLICY FOR BOARD MEETING JUNE 10, 1999 RECOMMENDED ACTION *Adopt Resolution approving the Investment Policy for the 1999 -00 fiscal year, and delegating the investment activities to the District Treasurer. BACKGROUND The California Government Code Section 53646 requires the District Treasurer to submit a "Statement of Investment Policy" to the legislative body each fiscal year. Effective January 1, 1996, this Code Section was reinstated and requires annual adoption. This Investment Policy has been designed according to the specific needs of the Costa Mesa Sanitary District and complies with both the California Government Code and the guidelines recommended by the California Municipal Treasurer's Association. The District Treasurer has the responsibility to submit a monthly Treasurer's Report to the Board regarding status of receipts, disbursements, cash balances by fund and investment of cash balances. The Finance Department updates revenue and investment activity on a daily basis. The Treasury Management Division of the Finance Department analyzes the cash requirements of the District each morning. Idle funds are invested daily to effectively maximize the District's investment earnings. The single most important statutory duty of the District Treasurer is set forth in California Government Code Section 41001 which provides that the "District Treasurer shall receive and safely keep all money coming into the Treasury." In light of this responsibility, the California Municipal Treasurer's Association has established We following as a guideline to prudent investment strategy: • Legal Investment Authority: Temporary idle monies are to be invested in accordance with state and local statutes and in compliance with California Government Code Sections 53600 et. seq. • Safe 1y: It is the primary duty and responsibility of the District Treasurer to protect, preserve, and maintain 41 intact cash and investments placed in trust with the District Treasurer on behalf of the Costa Mesa Sanitary District. • Li uidi : An adequate percentage of the portfolio should be maintained in liquid short-term securities which can be converted to cash if necessary to meet disbursement requirements. • Yield: The District Treasurer may obtain the highest yield possible within the parameters of the District's authorized investments, provided the criteria for safety and liquidity have been met. ANALYSIS The 1998 -99 Investment Policy adopted on June 15, 1998, has been revised to reflect the following proposed enhancements. These enhancements are a result of legislative change and recommendations of the Investment Oversight Committee and District Treasurer. The investment policy was amended to include a general introductory policy statement at the beginning of the policy. • The investment policy was amended to include a new Section I entitled "Scope." This section will detail what funds the policy applies to. All subsequent sections were renumbered accordingly. Section I (II), "Purpose," was revised and restated to insert the following sentence at the beginning of the section; "The purpose of this Statement of Investment Policy is to provide the Board, the Investment Oversight Committee, those involved in servicing the investment requirements of the District, and any other interested party, a clear understanding of the regulations and internal guidelines that will be observed in maintaining and investing those pooled funds deemed temporarily excess." • In Section III (IV), the policy was amended to include the updated Resolution No. to be assigned. • The investment policy was amended to include a new Section VI (VII) entitled, " Standard of Prudence." This section shall read as follows, "The Treasurer shall perform the investment function in conjunction with the "Prudent Man Rule ". This rule states, in principle that whenever investing property for the benefit of others, a trustee shall exercise the judgement and care, under circumstances then prevailing that persons of prudence, discretion, and intelligence, would exercise in the management of their own affairs not in regards to speculation, but in regard to the permanent disposition of their funds, considering the probability of safety of, as well as the probable income from their-.capital. The Treasurer and his designees are considered to have a fiduciary, trustee, relationship with the public for the public funds and all investment decisions will be made in a manner sustaining this responsibility." Delete the first two sentences of Section VI, District Constraints, which are .covered in greater detail in the new section, "Standard of Prudence." 2 • In Section XII (XIII), the policy was amended to include the following sentence; "Should conditions change or legislation become effective that behooves subsequent changes or a liberalization of terms within the policy during the next fiscal year, the revised policy will be submitted to both the Investment Oversight • Committee and the Board for adoption of the recommended action." • Because this policy is available to the public as well as the governing body a glossary of related terminology has been added as an addendum to the policy. Proposed revisions to this Investment Policy were reviewed and discussed with the Investment Oversight Committee at their meetings throughout fiscal year 1998 -99. The Committee supports these modifications. N ARC R. PUCKETT District Treasurer Attachments: (1) Resolution (2) 1998 -99 Red Lined Statement of Investment Policy (3) 1999 -00 Statement of Investment Policy (4) Investment Guidelines and Strategy (5) Investment Procedures: Internal Controls - Guidelines (6) Cash Controls: Independent Auditors' Procedure (7) Segregation of Treasury Responsibilities (8) Glossary • 3 • ATTACHMENT 1 RESOLUTION NO. 99 -620 A RESOLUTION; OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ADOPTING THE 1999 -00 STATEMENT OF INVESTMENT POLICY, AND AUTHORIZING THE TREASURER TO INVEST AND REINVEST IDLE MONIES OF THE COSTA MESA SANITARY DISTRICT IN ACCORDANCE WITH THE 1999 -00 STATEMENT OF INVESTMENT POLICY, AND AUTHORIZING THE SAID TREASURER TO DELEGATE TO HIS DEPUTY THE CARRYING OUT OF ANY SUCH TASKS. THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS, Government Code Section 53601 sets forth the investments that the District may lawfully make; and WHEREAS, Government Code Section 53646 sets forth that the District's Treasurer shall 0 annually render to the Board of Directors a Statement of Investment Policy at a public meeting for the Board to consider; and WHEREAS, the Board has reviewed the Statement of Investment Policy; and WHEREAS, Government Code Section 53607 authorizes the Board to delegate the authority to make investments and to sell or exchange securities for a one year period to the Treasurer provided that monthly reports are thereafter made of the status of said transactions; NOW, THEREFORE, the Board of Directors of the Costa Mesa Sanitary District does hereby resolve as follows: 1. That the Statement of Investment Policy is approved. 2. That the Treasurer is authorized to make investments consistent with said Policy and is required to report to the Investment Oversight Committee and Board on a monthly basis on the status of those transactions. The Treasurer is hereby given all of the authority • provided by Government Code Section 53607, including the power to invest and reinvest and the power to sell or exchange securities, consistent with the District's Policy. 4 ATTACHMENT T 3. That the Treasurer may delegate some part of these duties to his deputy provided that the Treasurer remains responsible for such decisions and provides oversight. The Clerk of the District shall certify to the passage and adoption of this resolution, and it shall thereupon be in full force and effect. PASSED AND ADOPTED this 10th day of June, 1999. ATTEST: Secretary, Costa Mesa Sanitary District Board of Directors STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss COSTA MESA SANITARY DISTRICT ) President, Costa Mesa Sanitary District Board of Directors I, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that the above and foregoing Resolution No. 99 -620 was duly and regularly passed and adopted by said Board of Directors at a regular meeting thereof held on the 10th day of June, 1999. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa Mesa Sanitary District this 10th day of June, 1999. Clerk of the Costa Mesa Sanitary District • • 5 ATTACHMENT 2 • COSTA MESA SANITARY DISTRICT STATEMENT OF INVESTMENT POLICY • 1999 -00 I. GENERAL INTRODUCTION Under the laws of the State of California, it is the responsibility of the District Treasurer, at the direction of the Board, to secure and protect the public funds of the District and to establish proper safeguards, controls, and procedures to maintain these funds in a lawful rational and auspicious manner. Said maintenance shall include the prudent and secure investment of those funds that are deemed temporarily excess, in a manner anticipated to provide additional benefit to the people of the Costa Mesa Sanitary District. This Statement of Investment Policy will be provided annually for the review of the Oversight Committee and the approval of the Board in an open public meeting. Upon request, it will be provided to securities dealers banks and brokers currently pproved for conducting investment transactions with the District Treasurer's office in the ongoing effort to manage the excess cash portfolio; to other affected persons or entities; and to any member of the electorate wishing to review this document. The Treasurer reserves the right to provide these documents on a cost basis. II. SCOPE This Statement of Investment Policy pertains to those temporarily s=lus funds under the control of the Treasurer, designated for the daily ongoing operations of the District, concerns the deposit, maintenance, safekeeping and preservation of all such funds and the investments made with these funds. This Pohcv dose not apply to pension moneys delayed compensation funds, trustee, and certain other non - operating funds. 1III. PURPOSE The purpose of this Statement of Investment Policy is to provide the District the Investment Oversight Committee, those involved in servicing the investment requirements of the District, and any other interested party, a clear' understanding of the regulations and internal guidelines that will be observed in maintaining and investing those pooled funds deemed temporarily excess. This statement is intended to provide guidelines for the prudent investment of the Costa Mesa Sanitary District's (District's) temporary idle cash, and outline the procedures for maximizing the efficiency of the District's cash management system. The ultimate goal is to enhance the economic status of the District while safeguarding its assets. ATTACHMENT '2 H IV. OBJECTIVE 1 0 The District's cash management system is designed to accurately monitor and forecast revenues and expenditures, thus enabling the District to invest funds to the fullest extent possible. The District attempts 'to obtain the highest yield possible only after the criteria established for safety and liquidity have been met. The Costa Mesa Sanitary District operates its pooled idle cash investments with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. This affords the District a broad spectrum of investment opportunities as long as the investment is deemed prudent and is allowable under current legislation of the State of California Government Code Section 53600 et seq. and the general laws of the Costa Mesa Sanitary District. The Costa Mesa Sanitary District strives to maintain the level of investment of all idle funds as near 100% as possible, through daily and projected cash flow determinations. Idle cash management and investment transactions are the responsibility of the Treasurer. Criteria for selecting investments and the order of priority are: 40 1. Safety: The safety and risk associated with an investment refers to the potential loss of principal, interest, or a combination of these amounts. The District only operates in those investments that are considered very safe. 2. Liquidity: This refers to the ability to "cash in" at any moment in time with a minimal chance of losing some portion of principal or interest. 3. Yield: Yield is the potential dollar earnings an investment can provide, and sometimes is referred to as the rate of return. 4. Safekeeping: Securities purchased shall be held in third party safekeeping in the Trust Department of a financial institution, in the District's name and control. The account established shall be protected from seizure by creditors should the financial institution holding the District's securities file for bankruptcy protection. The basic premise underlying the District's investment philosophy is and continues to be, to insure that surplus funds are always safe and available when needed. TI V. DELEGATION OF INVESTMENT AUTHORITY Authority to manage the Costa Mesa Sanitary District's investment program is derived from Costa Mesa Sanitary District Board Resolution No. 98 611 99 -620. Management 10 responsibility for the investment program is hereby delegated for fiscal year 1998 -99 to the Treasurer who shall establish written procedures for the operation of the investment 2 7 ATTACHMENT 2 program consistent with this Investment Policy. Procedures should include references to: safekeeping, repurchase agreements, wire transfer agreements, banking service contracts, and collateral/depository agreements. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Treasurer. The Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. VI. STANDARD OF PRUDENCE The Treasurer shall perform the investment function in conjunction with the "Prudent MI. AUTHORIZED INVESTMENTS The California Government Code allows the District to invest in the following media: • Securities of the U.S. Government, or its agencies • Small Business Administration loans • Certificates of deposit, placed with commercial banks and savings and loan companies • Negotiable certificates of deposit • Bankers acceptances • Commercial paper • Corporate notes and bonds, including medium term notes • Local Agency Investment Fund • . Repurchase agreements • Reverse repurchase agreements • Passbook savings account demand deposits • County Treasurer demand deposits • Asset - backed and mortgage- backed securities • Money market mutual funds As a matter of practice, however, the District generally limits its investments to the following vehicles: U.S. Treasury Bills - Issued weekly with maturity dates up to one year. They are issued • and traded on a discount basis with interest figured on a 360 -day basis, actual number of days. They are issued in amounts of $10,000 and up, in multiples of $5,000. They are a highly liquid security. 3 8 ATTACHMENT 2- U.S. Treasury Notes - Initially issued with two- to ten -year maturities. They are actively traded in a large secondary market and are very liquid. The Treasury may issue Note issues with a minimum of $1,000, however, the average minimum is $5,000. Federal Agency Issues - Guaranteed directly or indirectly by the United States Government. All agency obligations qualify as legal investments and are acceptable as security for public deposits. They usually provide higher yields than regular Treasury issues with all of the same advantages. Examples include: • FICBs (Federal Intermediate Credit Bank Debentures) - Loans to lending institutions used to finance the short -term and intermediate needs of farmers, such as seasonal production. They are usually issued monthly in minimum denominations of $3,000 with a nine -month maturity. Interest is payable at maturity and is calculated on a 360 -day, 30 -day month basis. • FFCBs (Federal Farm Credit Bank) - Debt instruments used to finance the short and intermediate term needs of farmers and the national agricultural industry. They are issued monthly with three- and six -month maturities. The FFCB issues larger issues (one to ten year) on a periodic basis. These issues are highly liquid. • FLBs (Federal Land Bank Bonds) - Long -term mortgage credit provided to farmers by Federal Land Banks. These bonds are issued at irregular times for various maturities ranging from a few months to ten years. The minimum denomination is $1,000. They carry semi - annual coupons. Interest is calculated on a 360 -day, 30- day month basis. • FHLBs (Federal Home Loan Bank Notes and Bonds) - Issued by the Federal Home Loan Bank System to help finance the housing industry. The notes and bonds provide liquidity and home mortgage credit to savings and loan associations, mutual savings banks, cooperative banks, insurance companies, and mortgage - lending institutions. They are issued irregularly for various maturities. The minimum denomination is $5,000. The notes are issued with maturities of less than one year and interest is paid at maturity. The bonds are issued with various maturities and carry semi - annual coupons. Interest is calculated on a 360 -day, 30 -day month basis. • FNMAs (Federal National Mortgage Association) - Used to assist the home mortgage market by purchasing mortgages insured by the Federal Housing Administration and the Farmers Home Administration, as well as those guaranteed by the Veterans Administration. They are issued about four times a year for maturities ranging from a few months to eight years. They are issued in minimum denominations of $10,000. They carry semi - annual coupons. Interest is computed on a 360 -day, 30 -day month basis. a 4 9 ATTACHMENT 2 • FHLMCs (Federal Home Loan Mortgage Corporation) - A government- sponsored corporation established to develop the secondary market for conventional home mortgages. Mortgages are purchased solely from the Federal Home Loan Bank System member lending institutions whose deposits are insured by agencies of the, United States Government. They are issued for various maturities and in minimum denominations of $10,000. Interest is paid semi - annually and is calculated on a 360 -day, 30 -day month basis. • Other federal agency issues are Small Business Administration notes (SBAs), Government National Mortgage Association notes (GNMAs), Tennessee Valley Authority notes (TVAs), and Student Loan Marketing Association notes (SALLIE- MAEs). As a matter of practice, the District does not invest in these issues as they do not suit our purposes as well as other investment opportunities available. Bankers Acceptances - Short -term credit arrangements to enable businesses to obtain funds to finance commercial transactions. They are time drafts drawn on a bank by an exporter or importer to obtain funds to pay for specific merchandise. By its acceptance, the bank becomes primarily liable for the payment of the draft at its maturity. An acceptance is a high -grade negotiable instrument. Acceptances are purchased in various denominations for 30, 60, or 90 days, but no longer than 270 days. The interest is calculated on a 360 -day discount basis similar to Treasury Bills. Local agencies may not invest more than 40% of their surplus money in bankers acceptances. Certificates of Deposit - Time deposits of a bank or savings and loan. They are purchased in various denominations with maturities ranging from 30 to 360 days. The interest is calculated on a 360 -day, actual -day month basis and is payable monthly. Negotiable Certificates of Deposit - Unsecured obligations of the financial institution, bank or savings and loan, bought at par value with the promise to pay face value plus accrued interest at maturity. They are high -grade negotiable instruments, paying a higher interest rate than regular certificates of deposit. The primary market issuance is in multiples of $1,000,000, the secondary market usually trades in denominations of $500,000, although smaller lots are occasionally available. As a matter of practice, only the ten largest U.S. banks where there is a secondary market established for continued liquidity are considered for investment. The District's total investment in negotiable_ certificates of deposit may not exceed 30% of surplus funds. Commercial Paper - Short -term unsecured promissory notes issued by a corporation to raise working capital. These negotiable instruments are purchased at a discount to par value or at par value with interest bearing. Commercial paper is issued by corporations such as General Motors Acceptance Corporation, IBM, BankAmerica, etc. Local agencies are permitted by State law to invest in commercial paper of "prime" quality of the highest ranking or of the highest letter and numerical rating as provided by Moody's Investor's Service, Inc., and/or Standard and Poor's Corporation. Purchases of eligible commercial paper may not exceed 180 days maturity nor exceed represent more than 10% of the outstanding paper of an issuing corporation. Purchases of commercial paper may not 5 10 ATTACHMENT 2 exceed 15 percent of the portfolio. An additional 15 %, for a total of 30 percent of the portfolio, may be invested only if the dollar- weighted average of the entire investment in commercial paper does not exceed 31 days. "Dollar- weighted average maturity" is defined as the sum of the amount of each outstanding commercial paper investment multiplied by the number of days to maturity, divided by the total amount of outstanding commercial paper. Medium Term Corporate Notes - Unsecured promissory notes issued by a corporation organized and operating in the United States. These are negotiable instruments and are traded in the secondary market. Medium term corporate notes can be defined as extended maturity commercial paper. Local agencies are restricted by the Government Code to investments in corporations rated in the top three note categories by Moody's Investors Service, Inc., and/or Standard and Poor's Corporation. For medium -term notes, eligible purchases consist of instruments that have a rating of "A" or better by both Moody's Investors Service, Inc., and Standard and Poor's Corporation. If the security's credit rating falls below "A" by one of these agencies, then awareness is heightened and the security monitored closely to determine if credit risk has been significantly increased. If a security falls below "A" by both rating agencies, then the Treasurer will evaluate the need to sell the security prior to maturity. Further restrictions are a maximum term of five years to maturity and total investments in medium term corporate notes may not exceed 30% of the local agency's surplus funds. Repurchase Agreements - A repurchase agreement is a short -term investment transaction. Banks buy temporarily idle funds from a customer by selling U.S. Government or other securities with a contractual agreement to repurchase the same securities on a future date. Repurchase agreements are typically for one to ten days in maturity. The customer receives interest from the bank. The interest rate reflects both the prevailing demand for Federal funds and the maturity of the repurchase agreement. Some banks will execute repurchase agreements for a minimum of $100,000 to $500,000, but most banks have a minimum of $1,000,000. The term of a repurchase agreement may not exceed one year. The market value of securities that underlay a repurchase agreement shall be valued at 102 percent or greater of the funds borrowed against those securities and the value shall be adjusted no less than quarterly. Repurchase Agreements can only be executed with financial institutions or broker /dealers that have signed a Master Repurchase Agreement with the District. Reverse Repurchase Agreements - A reverse repurchase agreement is the opposite of a repurchase agreement. The District loans a security to a bank in exchange for cash. The District agrees to pay off the loan with interest on a future date. As this type of investment actually involves a loan arrangement, the District may not invest more than 10% of its surplus funds in reverse repurchase agreements, and must always match its maturities to the reinvestment. Reverse repurchase agreements may be utilized only when either of the following conditions are met: 1. The security was owned or specifically committed to purchase, by the local agency, prior to December 31, 1994, and was sold using a reverse repurchase agreement on December 31, 1994. 6 11 ATTACHMENT 2 2. The security: a) to be sold has been owned and fully paid for for a minimum of 30 days prior to sale; and b) the total of all reverse repurchase agreements owned does not exceed 10 percent of the base value of the portfolio; and c) the agreement does not exceed a term of 92 days, unless the agreement includes a written codicil guaranteeing a minimum earning or spread for the entire period between the sale of a security using a reverse repurchase agreement and the final maturity date of the same security. LAIF (Local Agency Investment Fund) - A special fund in the State Treasury which local agencies may use to deposit funds for investment. There is no minimum investment period and the minimum transaction is $5,000, in multiples of $1,000 above that, with a maximum balance of $20,000,000 for any agency. However, any investment held by LAIF will be apportioned and overlaid with the District's portfolio to determine compliance with other self- imposed restrictions as specified in this Investment Policy. The District is restricted to a maximum of ten transactions per month. It offers high liquidity because deposits can be converted to cash in 24 hours and no interest is lost. All interest is distributed to those agencies participating on a proportionate share basis determined by the amounts deposited and the length of time they are deposited. Interest is paid quarterly. The State retains an amount for reasonable costs of making the investments, not to exceed one - quarter of one percent of the earnings. California Government Code §16429.3 states, in part: "money placed with the State Treasurer for deposit in the Local Agency Investment Fund by cities, counties, or special districts shall not be subject to impoundment or seizure by any state official or state agency." Orange County Treasurer's Pool - A special fund in the County Treasury which local agencies may use to deposit funds for investment. The District may not invest more than 35% of its surplus money with the Orange County Treasurer's Pool. However, any investment held by the Orange County Treasurer's Pool will be apportioned and overlaid with the District's portfolio to determine compliance with other self - imposed restrictions as specified in this Investment Policy. The County Treasurer charges 12.5 basis points (.125 %) to all pool participants for its direct costs. Direct Costs include proper staffing, bank and custodial fees, software maintenance fees, and other indirect costs relating to the investment. Investment earnings are distributed to the pool participants on a monthly basis, net of the above charges. The earnings are credited to the participants accounts on either the last day of each month or the first day of the subsequent month. Money Market Mutual Funds - Shares of beneficial interest issued by diversified management companies. To be eligible for investment, shares must: 1. attain the highest rating provided by Moody's Investors Service, Inc., which is • currently "Aaa," and/or Standard and Poor's Corporation, which is currently "AAA;" and 7 12 ATTACHMENT 2 2. the investment adviser managing the shares must be registered with the Securities and Exchange Commission with not less than five year's experience investing in instruments authorized under California Government Code §53601 subdivisions (a) to (m) inclusive, and with assets under management in excess of five hundred million dollars ($500,000,000); and 3. the purchase price of shares shall not include any commission that these companies may charge; and 4. investment in shares shall not exceed 20 percent of surplus funds. However, no more than 10 percent of the District's surplus funds may be invested in shares of beneficial interest of any one mutual fund. Furthermore, any investment in a money market mutual fund must comply with other self - imposed restrictions as specified in this Investment Policy. Asset - Backed and Mortgage- Backed Security_ - Bonds backed by payments from receivables /mortgages having a maximum of five years maturity. These securities must have an "AA" or better rating by Moody's Investors Service, Inc., and/or Standard and Poor's Corporation. No more than 20% of the District's surplus money may be invested in these securities. VIII. INVESTMENT OF BOND PROCEEDS 1 0 When investing proceeds from the issuance of bonds, the Costa Mesa Sanitary District will follow this Investment Policy when determining allowable investments. Should the trust agreement of a particular bond issue be more restrictive than the District's policy on permitted investments, then the trust agreement will take precedence. 34 IX. DISTRICT CONSTRAINTS The Costa Mesa Sanitary Distriet operates its peeled idle eash investments under the Prudent Man rule. This provides a broad speetrum of prudent investment opportunities eansistent with eurrent State of California legislation and ether imposed legal restrieti The Treasurer will evaluate local banks and savings institutions and may invest idle cash funds with such institutions when the criteria for prudent investment previously stated are met. The District operates its investment pool according to State and self - imposed constraints. It does not buy stocks; it does not speculate; it does not deal in futures or options. Any investment extending beyond a five -year period requires prior District Board approval. Additionally, a minimum of 40% of the outstanding investments must mature within a one -year time period. -N4I X. SAFEKEEPING AND COLLATERALIZATION All security transactions, including collateral for repurchase agreements, entered into by the District shall be conducted on a delivery- versus - payment (DVP) basis. Securities will be held by a third party custodian designated by the Treasurer. 8 13 ATTACHMENT 2 Collateralization will be required on two types of investments: certificates of deposit and repurchase (and reverse repurchase) agreements. In order to anticipate market changes and provide a level of security for all funds, a minimum collateralization level is required. Surplus funds must be deposited in State or national banks, State or Federal savings associations, or State or Federal credit unions within the State of California. The deposits cannot exceed the amount of the bank's or savings and loan's paid -up capital and surplus. The bank or savings and loan must secure public funds deposits with eligible securities having a market value of 110% of the total amount of the deposits. State law also allows as an eligible security, first trust deeds having a value of 150% of the total amount of the deposits. A third class of collateral is 105% in the form of a letter of credit drawn on the Federal Home Loan Bank. The Treasurer may waive security for that portion of a deposit which is insured pursuant to Federal law. Currently, the first $100,000 of a deposit is federally insured. Deposits in excess of $100,000 are collateralized as previously indicated. �49 XI. DERIVATIVE INVESTMENTS A derivative is a generic term often used to categorize a wide variety of financial instruments whose value "depends on" or is "derived from" the value of an underlying asset, reference rate, or index. Investments in derivative instruments are limited to debt securities that have r pe iodic increases, or step -up interest rate adjustments that provide upward mobility in yield return. Investments in debt securities which contain a callable feature are also allowable, but must comply with other restrictions as specified in this Investment Policy. Investments in derivative instruments known as "inverse floaters," "dual index," or "stepped inverse" securities that produce higher than market yields at purchase date (when interest rates are low), but have the possibility of producing low or no coupon rates as market interest rates rise through the life of the instrument are not allowable. Furthermore, investments in range notes or interest -only strips that are derived from a pool of mortgages are not allowable. However, debt securities that have a floor or a built -in feature that prevents the instrument from potentially returning no yield are allowable. IXII. POLICY COMPLIANCE REGULATIONS Should the portfolio, for any reason, fall out of compliance with this Investment Policy, immediate liquidation of securities in order to bring the portfolio back into compliance is not required. However, the Treasurer must take action to bring the portfolio into compliance within 12 months from the date the portfolio was determined to be in non- compliance with the provisions of this Investment Policy. Additionally, adequate disclosure as to all instances of noncompliance, and the efforts undertaken to bring the portfolio into compliance, must be made on the monthly Treasurer's Report. 9 14 ATTACHMENT 2 XIII. REPORTING 1 0 Under provisions of Section 53646 of the California Government Code, the Treasurer shall render a quarterly investment report to the District Board and Manager of the District within 30 days following the end of the quarter covered by the report. However, as a matter of practice a monthly report shall be submitted listing the type of investments, institution, date of maturity, amount of deposit, rate of interest, current market value for all securities, and such other data as may be required by the District Board on a monthly basis. Furthermore, an Investment Oversight Committee comprised of the following individuals will meet quarterly to review the District's portfolio and investment strategy. • Director of Finance/District Treasurer • Assistant Director of Finance • Revenue Supervisor • District Manager • Assistant Manager • Two Board Members Additionally, an annual audit of the District's investment portfolio will be conducted by an independent Certified Public Accounting firm and a report of the results will be made available. Should conditions change or legislation become effective that behooves subsequent changes or a liberalization of terms within the policy during the next fiscal year, the revised policy will be submitted to both the Investment Oversight Committee and Board for adoption of the recommended action." XIV 1. QUALIFIED DEALERS The Costa Mesa Sanitary District shall transact business only with banks, savings and loans, and registered investment securities dealers. The District will utilize broker /dealers authorized to do business with the City of Costa Mesa. The Treasurer will maintain a list of financial institutions authorized to provide investment services. In addition, a list will also be maintained of approved broker /dealers who are authorized to provide investment services in the State of California. These may include "primary" and "regional" broker /dealers with offices located in the State of California. All financial institutions and broker /dealers who desire to become qualified bidders for investment transactions must be approved by and supply the Treasurer with a completed broker /dealer questionnaire. XV 14. POLICY REVIEW This Statement of Investment Policy shall be reviewed at least annually to ensure its consistency with the overall objectives of preservation of principal, liquidity and return, and its relevance to current law, financial and economic trends. 0 10 15 ATTACHMENT 3 COSTA MESA SANITARY DISTRICT STATEMENT OF INVESTMENT POLICY 1999 -00 I. GENERAL INTRODUCTION Under the laws of the State of California, it is the responsibility of the District Treasurer, at the direction of the Board, to secure and protect the public funds of the District, and to establish proper safeguards, controls, and procedures to maintain these funds in a lawful, rational and auspicious manner. Said maintenance shall include the prudent and secure investment of those funds that are deemed temporarily excess, in a manner anticipated to provide additional benefit to the people of the Costa Mesa Sanitary District. This Statement of Investment Policy will be provided annually for the review of the Oversight Committee and the approval of the Board in an open public meeting. Upon request, it will be provided to securities dealers, banks, and brokers currently approved for conducting investment transactions with the District Treasurer's office in the ongoing effort to manage the excess cash portfolio; to other affected persons or entities; and to any member of the electorate wishing to review this document. The Treasurer reserves the right to provide these documents on a cost basis. II. SCOPE This Statement of Investment Policy pertains to those temporarily surplus funds under the control of the Treasurer, designated for the daily ongoing operations of the District; and concerns the deposit, maintenance, safekeeping, and preservation of all such funds, and the investments made with these funds. This Policy dose not apply to pension moneys, delayed compensation funds, trustee, and certain other non - operating funds. III. PURPOSE The purpose of this Statement of Investment Policy is to provide the District, the Investment Oversight Committee, those involved in servicing the investment requirements of the District, and any other interested party, a clear understanding of the regulations and internal guidelines that will be observed in maintaining and investing those pooled funds deemed temporarily excess. This statement is intended to provide guidelines for the prudent investment of the Costa Mesa Sanitary District's (District's) temporary idle cash, and outline the procedures for maximizing the efficiency of the District's cash management system. The ultimate goal is to enhance the economic status of the District while safeguarding its assets. IV. OBJECTIVE The District's cash management system is designed to accurately monitor and forecast revenues and expenditures, thus enabling the District to invest funds to the fullest extent possible. The District attempts to obtain the highest yield possible only after the criteria established for safety and liquidity have been met. • 16 ATTACHMENT 3 The Costa Mesa Sanitary District operates its pooled idle cash investments with judgment • and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. This affords the District a broad spectrum of investment opportunities as long as the investment is deemed prudent and is allowable under current legislation of the State of California Government Code Section 53600 et seq. and the general laws of the Costa Mesa Sanitary District. The Costa Mesa Sanitary District strives to maintain the level of investment of all idle funds as near 100% as possible, through daily and projected cash flow determinations. Idle cash management and investment transactions are the responsibility of the Treasurer. Criteria for selecting investments and the order of priority are: 1. Safety: The safety and risk associated with an investment refers to the potential loss of principal, interest, or a combination of these amounts. The District only operates in those investments that are considered very safe. 2. Liquidity: This refers to the ability to "cash in" at any moment in time with a minimal chance of losing some portion of principal or interest. 3. Yield: Yield is the potential dollar earnings an investment can provide, and sometimes is referred to as the rate of return. fe 4. Safekeepinz: Securities purchased shall be held in third party safekeeping in the Trust Department of a financial institution, in the District's name and control. The account established shall be protected from seizure by creditors should the financial institution holding the District's securities file for bankruptcy protection. The basic premise underlying the District's investment philosophy is and continues to be, to insure that surplus funds are always safe and available when needed. V. DELEGATION OF INVESTMENT AUTHORITY Authority to manage the Costa Mesa Sanitary District's investment program is derived from Costa Mesa Sanitary District Board Resolution No. 99 -620. Management responsibility for the investment program is hereby delegated for fiscal year 1998 -99 to the Treasurer who shall establish written procedures for the operation of the investment program consistent with this Investment Policy. Procedures should include references to: safekeeping, repurchase agreements, wire transfer agreements, banking service contracts, and collateral/depository agreements. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Treasurer. The Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. • 2 17 • ATTACHMENT 3 VI. STANDARD OF PRUDENCE The Treasurer shall perform the investment function in conjunction with the "Prudent Man Rule ". This rule states, in principle that whenever investing property for the benefit of others, a trustee shall exercise the judgement and care, under circumstances then prevailing that persons of prudence, discretion, and intelligence, would exercise in the management of their own affairs not in regards to speculation, but in regard to the permanent disposition of their funds, considering the probability of safety of, as well as the probable income from their capital. The Treasurer and his designees are considered to have a fiduciary, trustee, relationship with the public for the public funds and all investment decisions will be made in a manner sustaining this responsibility." V1I. AUTHORIZED INVESTMENTS The California Government Code allows the District to invest in the following media: • Securities of the U.S. Government, or its agencies • Small Business Administration loans • Certificates of deposit, placed with commercial banks and savings and loan companies • Negotiable certificates of deposit • Bankers acceptances • Commercial paper • Corporate notes and bonds, including medium term notes • Local Agency Investment Fund • Repurchase agreements • Reverse repurchase agreements • Passbook savings account demand deposits • County Treasurer demand deposits • Asset - backed and mortgage- backed securities • Money market mutual funds As a matter of practice, however, the District generally limits its investments to the following vehicles: U.S. Treasury Bills - Issued weekly with maturity dates up to one year. They are issued and traded on a discount basis with interest figured on a 360 -day basis, actual number of days. They are issued in amounts of $10,000 and up, in multiples of $5,000. They are a highly liquid security. U.S. Treasury Notes - Initially issued with two- to ten -year maturities. They are actively traded in a large secondary market and are very liquid. The Treasury may issue Note issues with a minimum of $1,000, however, the average minimum is $5,000. Federal Agency Issues - Guaranteed directly or indirectly by the United States Government. All agency obligations qualify as legal investments and are acceptable as security for public deposits. They usually provide higher yields than regular Treasury issues with all of the same advantages. Examples include: 3 18 ATTACHMENT 3 • FICBs (Federal Intermediate Credit Bank Debentures) - Loans to lending institutions • used to finance the short -term and intermediate needs of farmers, such as seasonal production. They are usually issued monthly in minimum denominations of $3,000 with a nine -month maturity. Interest is payable at maturity and is calculated on a 360 -day, 30 -day month basis. • FFCBs (Federal Farm Credit Bank) - Debt instruments used to finance the short and intermediate term needs of farmers and the national agricultural industry. They are issued monthly with three- and six -month maturities. The FFCB issues larger issues (one to ten year) on a periodic basis. These issues are highly liquid. • FLBs (Federal Land Bank Bonds) - Long -term mortgage credit provided to farmers by Federal Land Banks. These bonds are issued at irregular times for various maturities ranging from a few months to ten years. The minimum denomination is $1,000. They carry semi - annual coupons. Interest is calculated on a 360 -day, 30 -day month basis. • FHLBs (Federal Home Loan Bank Notes and Bonds) - Issued by the Federal Home Loan Bank System to help finance the housing industry. The notes and bonds provide liquidity and home mortgage credit to savings and loan associations, mutual savings banks, cooperative banks, insurance companies, and mortgage - lending institutions. They are issued irregularly for various maturities. The minimum denomination is $5,000. The notes are issued with maturities of less than one year and interest is paid at maturity. The bonds are issued with various maturities and carry semi - annual coupons. Interest is calculated on a 360 -day, 30 -day month basis. FNMAs Federal National Mortgage Association) - Used to assist the home mortgage market by purchasing mortgages insured by the Federal Housing Administration and the Farmers Home Administration, as well as those guaranteed by the Veterans Administration. They are issued about four times a year for maturities ranging from a few months to eight years. They are issued in minimum denominations of $10,000. They carry semi - annual coupons. Interest is computed on a 360 -day, 30 -day month basis. • FHLMCs (Federal Home Loan Mortgage Corporation) - A government- sponsored corporation established to develop the secondary market for conventional home mortgages. Mortgages are purchased solely from the Federal Home Loan Bank System member lending institutions whose deposits are insured by agencies of the United States Government. They are issued for various maturities and in minimum denominations of $10,000. Interest is paid semi - annually and is calculated on a 360 - day, 30 -day month basis. • Other federal agency issues are Small Business Administration notes (SBAs), Government National Mortgage Association notes (GNMAs), Tennessee Valley Authority notes (TVAs), and Student Loan Marketing Association notes (SALLIE- MAEs). As a matter of practice, the District does not invest in these issues as they do not suit our purposes as well as other investment opportunities available. 0 4 19 ATTACHMENT 3 Bankers Acceptances - Short -term credit arrangements to enable businesses to obtain .funds to finance commercial transactions. They are time drafts drawn on a bank by an exporter or importer to obtain funds to pay for specific merchandise. By its acceptance, the bank becomes primarily liable for the payment of the draft at its maturity. An acceptance is a high -grade negotiable instrument. Acceptances are purchased in various denominations for 30, 60, or 90 days, but no longer than 270 days. The interest is calculated on a 360 -day discount basis similar to Treasury Bills. Local agencies may not invest more than 40% of their surplus money in bankers acceptances. Certificates of Deposit - Time deposits of a bank or savings and loan. They are purchased in various denominations with maturities ranging from 30 to 360 days. The interest is calculated on a 360 -day, actual -day month basis and is payable monthly. r1 LJ Negotiable Certificates of Deposit - Unsecured obligations of the financial institution, bank or savings and loan, bought at par value with the promise to pay face value plus accrued interest at maturity. They are high -grade negotiable instruments, paying a higher interest rate than regular certificates of deposit. The primary market issuance is in multiples of $1,000,000, the secondary market usually trades in denominations of $500,000, although smaller lots are occasionally available. As a matter of practice, only the ten largest U.S. banks where there is a secondary market established for continued liquidity are considered for investment. The District's total investment in negotiable certificates of deposit may not exceed 30% of surplus funds. Commercial Paper - Short -term unsecured promissory notes issued by a corporation to raise working capital. These negotiable instruments are purchased at a discount to par value or at par value with interest bearing. Commercial paper is issued by corporations such as General Motors Acceptance Corporation, IBM, BankAmerica, etc. Local agencies are permitted by State law to invest in commercial paper of "prime" quality of the highest ranking or of the highest letter and numerical rating as provided by Moody's Investor's Service, Inc., and/or Standard and Poor's Corporation. Purchases of eligible commercial paper may not exceed 180 days maturity nor exceed represent more than 10% of the outstanding paper of an issuing corporation. Purchases of commercial paper may not exceed 15 percent of the portfolio. An additional 15 %, for a total of 30 percent of the portfolio, may be invested only if the dollar - weighted average of the entire investment in commercial paper does not exceed 31 days. "Dollar- weighted average maturity" is defined as the sum of the amount of each outstanding commercial paper investment multiplied by the number of days to maturity, divided by the total amount of outstanding commercial paper. Medium Term Corporate Notes - Unsecured promissory notes issued by a corporation organized and operating in the United States. These are negotiable instruments and are traded in the secondary market. Medium term corporate notes can be defined as extended maturity commercial paper. Local agencies are restricted by the Government Code to investments in corporations rated in the top three note categories by Moody's Investors Service, Inc., and/or Standard and Poor's Corporation. For medium -term notes, eligible purchases consist of instruments that have a rating of "A" or better by both Moody's Investors Service, Inc., and Standard and Poor's Corporation. If the security's credit rating falls below "A" by one of these agencies, 5 20 ATTACHMENT 3' then awareness is heightened and the security monitored closely to determine if credit risk has been significantly increased. If a security falls below "A" by both rating agencies, then • the Treasurer will evaluate the need to sell the security prior to maturity. Further restrictions are a maximum term of five years to maturity and total investments in medium term corporate notes may not exceed 30% of the local agency's surplus funds. Repurchase Agreements - A repurchase agreement is a short -term investment transaction. Banks buy temporarily idle funds from a customer by selling U.S. Government or other securities with a contractual agreement to repurchase the same securities on a future date. Repurchase agreements are typically for one to ten days in maturity. The customer receives interest from the bank. The interest rate reflects both the prevailing demand for Federal funds and the maturity of the repurchase agreement. Some banks will execute repurchase agreements for a minimum of $100,000 to $500,000, but most banks have a minimum of $1,000,000. The term of a repurchase agreement may not exceed one year. The market value of securities that underlay a repurchase agreement shall be valued at 102 percent or greater of the funds borrowed against those securities and the value shall be adjusted no less than quarterly. Repurchase Agreements can only be executed with financial institutions or broker /dealers that have signed a Master Repurchase Agreement with the District. Reverse Repurchase Agreements - A reverse repurchase agreement is the opposite of a repurchase agreement. The District loans a security to a bank in exchange for cash. The District agrees to pay off the loan with interest on a future date. As this type of investment actually involves a loan arrangement, the District may not invest more than 10% of its surplus funds in reverse repurchase agreements, and must always match its maturities to the reinvestment. Reverse repurchase agreements may be utilized only when either of the following conditions are met: 0 1. The security was owned or specifically committed to purchase, by the local agency, prior to December 31, 1994, and was sold using a reverse repurchase agreement on December 31, 1994. 2. The security: a) to be sold has been owned and fully paid for for a minimum of 30 days prior to sale; and b) the total of all reverse repurchase agreements owned does not exceed 10 percent of the base value of the portfolio; and c) the agreement does not exceed a term of 92 days, unless the agreement includes a written codicil guaranteeing a minimum earning or spread for the entire period between the sale of a security using a reverse repurchase agreement and the final maturity date of the same security. LAIF (Local Agency Investment Fund) - A special fund in the State Treasury which local agencies may use to deposit funds for investment. There is no minimum investment period and the minimum transaction is $5,000, in multiples of $1,000 above that, with a maximum balance of $20,000,000 for any agency. However, any investment held by LAIF will be apportioned and overlaid with the District's portfolio to determine compliance with other self - imposed restrictions as specified in this Investment Policy. The District is restricted to a maximum of ten transactions per month. It offers high liquidity because deposits can be converted to cash in 24 hours and no interest is lost. All interest is 6 21 ATTACHMENT 3 distributed to those agencies participating on a proportionate share basis determined by • the amounts deposited and the length of time they are deposited. Interest is paid quarterly. The State retains an amount for reasonable costs of making the investments, not to exceed one - quarter of one percent of the earnings. California Government Code §16429.3 states, in part: "money placed with the State Treasurer for deposit in the Local Agency Investment Fund by cities, counties, or special districts shall not be subject to impoundment or seizure by any state official or state agency." Orange County Treasurer's Pool - A special fund in the County Treasury which local agencies may use to deposit funds for investment. The District may not invest more than 35% of its surplus money with the Orange County Treasurer's Pool. However, any investment held by the Orange County Treasurer's Pool will be apportioned and overlaid with the District's portfolio to determine compliance with other self - imposed restrictions as specified in this Investment Policy. The County Treasurer charges 12.5 basis points (.125 %) to all pool participants for its direct costs. Direct Costs include proper staffing, bank and custodial fees, software maintenance fees, and other indirect costs relating to the investment. Investment earnings are distributed to the pool participants on a monthly basis, net of the above charges. The earnings are credited to the participants accounts on either the last day of each month or the first day of the subsequent month. Money Market Mutual Funds - Shares of beneficial interest issued by diversified management companies. To be eligible for investment, shares must: . 1. attain the highest rating provided by Moody's Investors Service, Inc., which is currently "Aaa," and/or Standard and Poor's Corporation, which is currently "AAA;" and r_1 LJ 2. the investment adviser managing the shares must be registered with the Securities and Exchange Commission with not less than five year's experience investing in instruments authorized under California Government Code §53601 subdivisions (a) to (m) inclusive, and with assets under management in excess of five hundred million dollars ($500,000,000); and 3. the purchase price of shares shall not include any commission that these companies may charge; and 4. investment in shares shall not exceed 20 percent of surplus funds. However, no more than 10 percent of the District's surplus funds may be invested in shares of beneficial interest of any one mutual fund. Furthermore, any investment in a money market mutual fund must comply with other self - imposed restrictions as specified in this Investment Policy. Asset - Backed and Mortgage- Backed Security - Bonds backed by payments from receivables /mortgages having a maximum of five years maturity. These securities must have an "AA" or better rating by Moody's Investors Service, Inc., and/or Standard and Poor's Corporation. No more than 20% of the District's surplus money may be invested in these securities. 7 22 ATTACHMENT 3 VIII. INVESTMENT OF BOND PROCEEDS When investing proceeds from the issuance of bonds, the Costa Mesa Sanitary District will • follow this Investment Policy when determining allowable investments. Should the trust agreement of a particular bond issue be more restrictive than the District's policy on permitted investments, then the trust agreement will take precedence. IX. DISTRICT CONSTRAINTS The Treasurer will evaluate local banks and savings institutions and may invest idle cash funds with such institutions when the criteria for prudent investment previously stated are met. The District operates its investment pool according to State and self - imposed constraints. It does not buy stocks; it does not speculate; it does not deal in futures or options. Any investment extending beyond a five -year period requires prior District Board approval. Additionally, a minimum of 40% of the outstanding investments must mature within a one -year time period. X. SAFEKEEPING AND COLLATERALIZATION All security transactions, including collateral for repurchase agreements, entered into by the District shall be conducted on a delivery- versus - payment (DVP) basis. Securities will be held by a third party custodian designated by the Treasurer. Collateralization will be required on two types of investments: certificates of deposit and repurchase (and reverse repurchase) agreements. In order to anticipate market changes and provide a level of security for all funds, a minimum collateralization level is required. Surplus funds must be deposited in State or national banks, State or Federal savings • associations, or State or Federal credit unions within the State of California. The deposits cannot exceed the amount of the bank's or savings and loan's paid -up capital and surplus. The bank or savings and loan must secure public funds deposits with eligible securities having a market value of 110% of the total amount of the deposits. State law also allows as an eligible security, first trust deeds having a value of 150% of the total amount of the deposits. A third class of collateral is 105% in the form of a letter of credit drawn on the Federal Home Loan Bank. The Treasurer may waive security for that portion of a deposit which is insured pursuant to Federal law. Currently, the first $100,000 of a deposit is federally insured. Deposits in excess of $100,000 are collateralized as previously indicated. XI. DERNATIVE INVESTMENTS A derivative is a generic term often used to categorize a wide variety of financial instruments whose value "depends on" or is "derived from" the value of an underlying asset, reference rate, or index. Investments in derivative instruments are limited to debt securities that have periodic increases, or step -up interest rate adjustments that provide upward mobility in yield return. Investments in debt securities which contain a callable feature are also allowable, but must comply with other restrictions as specified in this Investment Policy. • 8 23 ATTACHMENT 3 Investments in derivative instruments known as "inverse floaters," "dual index," or •"stepped inverse" securities that produce higher than market yields at purchase date (when interest rates are low), but have the possibility of producing low or no coupon rates as market interest rates rise through the life of the instrument are not allowable. Furthermore, investments in range notes or interest -only strips that are derived from a pool of mortgages are not allowable. However, debt securities that have a floor or a built -in feature that prevents the instrument from potentially returning no yield are allowable. • XII. POLICY COMPLIANCE REGULATIONS Should the portfolio, for any reason, fall out of compliance with this Investment Policy, immediate liquidation of securities in order to bring the portfolio back into compliance is not required. However, the Treasurer must take action to bring the portfolio into compliance within 12 months from the date the portfolio was determined to be in non- compliance with the provisions of this Investment Policy. Additionally, adequate disclosure as to all instances of noncompliance, and the efforts undertaken to bring the portfolio into compliance, must be made on the monthly Treasurer's Report. XIII. REPORTING Under provisions of Section 53646 of the California Government Code, the Treasurer shall render a quarterly investment report to the District Board and Manager of the District within 30 days following the end of the quarter covered by the report. However, as a matter of practice a monthly report shall be submitted listing the type of investments, institution, date of maturity, amount of deposit, rate of interest, current market value for all securities, and such other data as may be required by the District Board on a monthly basis. Furthermore, an Investment Oversight Committee comprised of the following individuals will meet quarterly to review the District's portfolio and investment strategy. • Director of Finance/District Treasurer • Assistant Director of Finance • Revenue Supervisor • District Manager • Assistant Manager • Two Board Members Additionally, an annual audit of the District's investment portfolio will be conducted by an independent Certified Public Accounting firm and a report of the results will be made available. Should conditions change or legislation become effective that behooves subsequent changes or a liberalization of terms within the policy during the next fiscal year, the revised policy will be submitted to both the Investment Oversight Committee and Board for adoption of the recommended action." XIV . QUALIFIED DEALERS The Costa Mesa Sanitary District shall transact business only with banks, savings and loans, and registered investment securities dealers. The District will utilize broker /dealers authorized to do business with the City of Costa Mesa. 9 24 ATTACHMENT 3' The Treasurer will maintain a list of financial institutions authorized to provide investment services. In addition, a list will also be maintained of approved broker /dealers • who are authorized to provide investment services in the State of California. These may include "primary" and "regional" broker /dealers with offices located in the State of California. All financial institutions and broker /dealers who desire to become qualified bidders for investment transactions must be approved by and supply the Treasurer with a completed broker /dealer questionnaire. XV. POLICY REVIEW This Statement of Investment Policy shall be reviewed at least annually to ensure its consistency with the overall objectives of preservation of principal, liquidity and return, and its relevance to current law, financial and economic trends. CJ of 10 25 COSTA MESA SANITARY DISTRICT • INVESTMENT GUIDELINES AND STRATEGY • • ATTACHMENT 4 GUIDELINES - Guidelines are established to direct and control activities in such a manner that previously established goals are achieved. 1. Investment Transaction. Every investment transaction must be authorized and reviewed by the Treasurer. 2. Pooled Cash. Whenever practical, local agency cash is consolidated into one bank account and invested on a pooled concept basis. Interest earnings are allocated quarterly according to month -end cash and investment balances for each fund. 3. Competitive Bids. Purchase and sales of securities are made on the basis of competitive offers and bids when practical. 4. Cash Forecast. The cash flow for the District is analyzed with the receipt of revenues and maturity of investments scheduled so that adequate cash will be available to meet disbursement requirements. 5. Investment Limitations. Security purchases and holdings are maintained within statutory limits imposed by the California Government Code. Current limits are: Bankers Acceptances Commercial Paper Negotiable Certificates of Deposit Reverse Repurchase Agreements Medium Term Notes Money Market Mutual Funds Asset- Backed/Mortgage- Backed Securities 40% Section 53601(f) 30% Section 53601(g) 30% Section 53601(h) 20% Section 53601(1) 30% Section 536016) 15% Section 53601(k) 20% Section 53601(n) 6. Liquidity. The marketability of a security is considered at the time of purchase, as the security may have to be sold at a later date to meet unanticipated cash demands. 7. Diversification. The portfolio should consist of a mix of various types of securities, issuers, and maturities. 8. Evaluate Certificates of Deposit (a) Certificates of Deposit shall be evaluated in terms of FDIC coverage. For deposits in excess of the insured maximum of $100,000, approved collateral at full market value shall be required. (California Government Code Section 53652 and/or 53651(m) and 53651.2(a)(1). 11 26 ATTACHMENT 4 (b) Negotiable Certificates of Deposit shall be evaluated in terms of the credit worthiness of the issuer, as these deposits are uninsured and • uncollateralized promissory notes. II. STRATEGY - Strategy refers to the ability to manage financial resources in the most advantageous manner. 1. Economic Forecasts. Economic Forecasts are obtained periodically from economists and financial experts through bankers and brokers to assist the Treasurer with the formulation of an investment strategy for the local agency. 2. Implementing Investment Strategy. Investment transactions are executed which conform with anticipated interest rate trends and the current investment strategy plan. 3. Rapport. A close working relationship is maintained with large vendors of the District. The objective is to pinpoint when large disbursements will clear the District's bank account. It is essential for good cash control that such large expenditures be anticipated, estimated as to dollar amount, and communicated to the Treasurer for liquidity planning purposes. 4. Preserve Portfolio Value. Field standards are developed in order to maintain earnings near the market and to preserve the value of the portfolio. III. AUDIT - At least annually, the District's external auditors will analyze the District's- portfolio and report to the Board regarding the legal, credit, and market risks • associated with each investment. Additionally, the auditors will review the District's investment policy and make recommendations for modifications, if appropriate. • 12 27 ATTACHMENT 5 COSTA MESA SANITARY DISTRICT • INVESTMENT PROCEDURES INTERNAL CONTROL - GUIDELINES OBJECTIVES OF INTERNAL CONTROL Internal control is the plan of organization and all the related systems established by management's objective of ensuring, as far as practicable: • The orderly and efficient conduct of its business, including adherence to management policies. • The safeguarding of assets. • The prevention or detection of errors and fraud. • The accuracy and completeness of the accounting records. • The timely preparation of reliable financial information. LIMITATIONS OF INTERNAL CONTROL •No internal control system, however elaborate, can by itself guarantee the achievement of management's objectives. Internal control can provide only reasonable assurance that the objectives are met, because of its inherent limitations, including: • • Management's usual requirement that a control be cost - effective. • The direction of most controls at recurring, rather than unusual, types of transactions. • Human error due to misunderstanding, carelessness, fatigue, or distraction. • Potential for collusion that circumvents controls dependent on the segregation of functions. • Potential for a person responsible for exercising control abusing that responsibility; a responsible staff member could be in a position to override controls which management has set up. 13 28 ATTACHMENT 5 COSTA MESA SANITARY DISTRICT INTERNAL CONTROL - GUIDELINES ELEMENTS OF INTERNAL CONTROL Elements of a system of internal control are the means by which an organization can satisfy the objectives of internal control. These elements are: 1. ORGANIZATION Specific responsibility for the performance of duties should be assigned and lines of authority and reporting clearly identified and understood. 2. PERSONNEL Personnel should have capabilities commensurate with their responsibilities. Personnel selection and training policies together with the quality and quantity of supervision are thus important. • 3. SEGREGATION OF FUNCTIONS Segregation of incompatible functions reduces the risk that a person is in a position both to perpetrate and conceal errors or fraud in the normal course of duty. If two parts of a transaction are handled by different people, collusion is necessary to conceal errors or fraud. In particular, the functions that should be considered when evaluating segregation of functions are authorization, execution, recording, custody of assets, and performing reconciliations. is 4. AUTHORIZATION All transactions should be authorized by an appropriate responsible individual. The responsibilities and limits of authorization should be clearly delineated. The individual or group authorizing a specific transaction or granting general authority for transactions should be in a position commensurate with the nature and significance of the transactions. Delegation of authority to authorize transactions should be handled very carefully. 5. CONTROLS OVER AN ACCOUNTING SYSTEM Controls over an accounting system include the procedures, both manual and computerized, carried out independently to ascertain that transactions are complete, valid, authorized, and properly recorded. • 14 29 • • • ATTACHMENT 6 COSTA MESA SANITARY DISTRICT CASH CONTROLS PROCEDURES PERFORMED BY EXTERNAL AUDITORS WITH RESPECT TO CASH RECEIPTS A. District procedures and controls are reviewed. Some of the system strengths are: 1. Receipts are controlled upon receipt by proper registration devices. 2. Receipts are reconciled on a daily basis. 3. Amounts are deposited intact. 4. All bank accounts are authorized by the District Board. 5. Cash counts are done by two or more individuals. 6. Bank reconciliations are reviewed. 7. Prompt posting of cash receipt entries in books. 8. Receipt forms are prenumbered, accounted for, and physically secured. 9. Proper approval required for write -offs of customer accounts. 10. Checks are restrictively endorsed upon receipt. 11. Adequate physical security over cash. 12. Individuals that handle cash do not post to customer account records or process billing statements. 13. Adequate supervision of Finance Department operations. B. Significant revenues are confirmed directly with payor and compared with District books to make sure amounts are recorded properly. C. Cash balances are substantiated by confirming all account balances recorded in books. Bank reconciliations are reviewed for propriety and recalculated by the auditor. All significant reconciling items on bank reconciliations are verified as valid reconciling items by proving to subsequent bank statements. 15 30 • ATTACHMENT 7 16 31 COSTA MESA SANITARY DISTRICT • SEGREGATION OF RESPONSIBILITIES OF THE TREASURY FUNCTIONS Function Responsibility 1. Authorization of Investment Transactions: Formal Investment Policy should be: Prepared By: Treasurer Submitted To: District Board Investment Transactions Treasurer should be approved by 2. Execution of investment Assistant Director of Finance transactions 3. Timely recording of investment transactions: Recording of investment Revenue Supervisor transactions in the Treasurer's records Recording of investment Accountant transactions in the accounting records 4. Verification of investment, Assistant Director of Finance i.e., match broker confirma- tion to Treasurer's records 5. Safeguarding of Assets and Records: Reconciliation of Treasurer's Revenue Supervisor records to the accounting records Reconciliation of Treasurer's Accountant records to bank statements and safekeeping records • ATTACHMENT 7 16 31 COSTA MESA SANITARY DISTRICT SEGREGATION OF RESPONSIBILITIES OF THE TREASURY FUNCTIONS (Continued) Function 5. Safeguarding of Assets and Records (continued): Annual review of (a) financial institution's financial condition, (b) safety, liquidity, and potential yields of investment instruments. 6. Periodic review of investment portfolio as prepared by Treasurer including: Responsibility Assistant Director of Finance with Treasurer's approval Independent Auditors • Investment types • Purchase Price • Market values • Maturity dates • Par values • Investment yields • Conformance to stated investment policy • Safekeeping reports 7. Periodic review of investment portfolio and strategies. Investment Oversight Committee 17 ATTACHMENT 7 • • 32 GLOSSARY ote: Entities are encouraged to include a glossary as part of I e investment policy. All words of a technical nature should be included. Following is an example of common treasury terminology.) AGENCIES: Federal agency securities and/or Government - sponsored enterprises. ASKED: The price at which securities are offered. BANKERS' ACCEPTANCE (BA): a draft or bill or exchange accepted by a bank or trust company. BID: The price offered by a buyer of securities. (When you are selling securities, you ask for a bid.) See Offer. BROKER: A broker brings buyers and sellers together for a commission.. CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a certificate. Large - denomination CD's are typically negotiable. COLLATERAL: Securities, evidence of deposit or other roperty which a borrower pledges to secure repayment of a n. Also refers to securities pledged by a bank to secured posits of public monies. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official annual report for the Costa Mesa Sanitary District. It includes five combined statements for each individual fund and group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance- related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section. COUPON: (a) The annual rate of interest that a bond's issurer promises to pay the bondholder on the bond's face value. A certificate attached to a bond evidencing interest due on a payment date. DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling DEBENTURE: A bond secured only by the general credit of the issuer. DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus Neipt is delivery of securities with an exchange of a signed eipt for the securities. ATTACHMENT 8 DERIVATIVES: (1) Financial instrument whose return profile is linked to, or derived from, the movement of one or more underlying index or security, and may include a leveraging factor, or (2) financial contracts based upon notional amounts whose value is derived from an underlying index or security (interest rates, foreign exchanges, equities or commodities). DISCOUNT: The difference between the cost price of a security and its maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount. DISCOUNT SECURITIES: Non - interest bearing money market instruments that are issued a discount and redeemed at maturity for full face value, e.g., U.S. Treasury Bills. DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns. FEDERAL CREDIT AGENCIES: Agencies of the Federal government set up to supply credit to various classes of institutions and individuals, e.g., S &L's, small business firms, students, farmers, farm cooperatives, and exporters. FEDERAL DEPOSIT INSURANCE CORPORATION (FIDC): A federal agency that insures bank deposits, currently up to $100,000 per deposit. FEDERAL FUNDS RATE: The rate of interest at which Fed funds are traded. This rate is currently pegged by the Federal Reserve through open - market operations. FEDERAL HOME LOAN BANKS (FHLB): Government sponsored wholesale banks (currently 12 regional banks) which lend funds and provide correspondent banking services to member commercial banks, thrift institutions, credit unions and insurance companies. The mission of the FHLBs is to liquefy the housing related assets of its members who must purchase stock in their district Bank. FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA): FNMA, like GNMA was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder -owned corporation. The corporation's purchases include a variety of adjustable mortgages and second loans, in addition to fixed -rate mortgages. FNMA's securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest. 33 FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money. FEDERAL RESERVE SYSTEM: The central bank of the United States created by Congress and consisting of a seven member Board of Governors in Washington, D.C., 12 regional banks and about 5,700 commercial banks that are members of the system. GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA or Ginnie Mae): Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations, and other institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by the FHA, VA or FmHA mortgages. The term "pass - throughs" is often used to describe Ginnie Maes. LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes. LOCAL GOVERNMENT INVESTMENT POOL (LGIP): The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment. MARKET VALUE: The price at which a security is trading and could presumably be purchased or sold. MASTER REPURCHASE AGREEMENT: A written contract covering all future transactions between the parties to repurchase — reverse repurchase agreements that established each party's rights in the transactions. A master agreement will often specify, among other things, the right of the buyer - lender to liquidate the underlying securities in the event of default by the seller - borrower. MATURITY: The date upon which the principal or stated value of an investment becomes due and payable. MONEY MARKET: The market in which short-term debt instruments (bills, commercial paper, bankers' acceptances, etc.) are issued and traded. ATTACHMENT 8 OFFER: The price asked by a seller of securities. (When you are buying securities, you ask for an offer.) See Asked and Bid. OPEN MARKET OPERATIONS: Purchases and sales government and certain other securities in the open market JP the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve's most important and most flexible monetary policy tool. PORTFOLIO: Collection of securities held by an investor. PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC) - registered securities broker - dealers, banks, and a few unregulated firms. PRUDENT PERSON RULE: An investment standard. In some states the law requires that a fiduciary, such as a trustee, may invest money only in a list of securities selected by the custody state — the so- called legal list. In other states the trustee may invest in a security if it is one which would be bought by a prudent person of discretion and intelligence who is seeking a reasonable income and preservation of capital. 0 QUALIFIED PUBLIC DEPOSITORIES: A financial institution which does not claim exemption from the payment of any sales or compensating use or ad valorem taxes under the laws of this state, which has segregated for the benefit of the commission eligible collateral having a value of not less than its maximum liability and which has been approved by the Public Deposit Protection Commission to hold public deposits. RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond the current income return. REPURCHASE AGREEMENT (RP OR REPO): A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security "buyer" in effect lends the "seller" money for the period of agreement, and the terms of the agreement are structured to compensate him for this. Dealers use RP extensively to finance their positions. Exception: When the Fed is said to be doing RP, it is lending money, that is, increasing bank reserves. SAFEKEEPING: A service to customers rendered by bab for a fee whereby securities and valuables of all types descriptions are held in the bank's vaults for protection. 34 SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution. WCURITIES & EXCHANGE COMMISSION: Agency eated by Congress to protect investors in securities transactions by administering securities legislation. SEC RULE 15C3 -1: See Uniform Net Capital Rule. STRUCTURED NOTES: Notes issued by Government Sponsored Enterprises (FHLB, FNMA, SLMA, etc.) and Corporations which have imbedded options (e.g., call features, step -up coupons, floating rate coupons, derivative -based returns) into their debt structure. Their market performance is impacted by the fluctuation of interest rates, the volatility of the imbedded options and shifts in the shape of the yield curve. TREASURY BILLS: A non - interest bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months, or one year. TREASURY BONDS: Long -term coupon - bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities of more than 10 years. TREASURY NOTES: Medium -term coupon - bearing U.S. Treasury securities issued as direct obligations of the U.S. �vernment and having initial maturities from two to 10 years. UNIFORM NET CAPITAL RULE: Securities and Exchange Commission requirement that member firms as well as nonmember broker - dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio. Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities, one reason new public issues are spread among members of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash. YIELD: The rate of annual income return on an investment, expressed as a percentage. (a) INCOME YIELD is obtained by dividing the current dollar income by the current market price for the security. (b) NET YIELD or YIELD TO MATURITY is the current income yield minus any premium above par or plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond. ATTACHMENT 8 35 • • 0 RESOLUTION NO. 99 -621 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ORDERING THAT PUBLICATION OF ORDINANCE NO. 31 INCREASING THE BIDDING LIMIT FOR PUBLIC WORKS PROJECTS AND AMENDING THE OPERATIONS CODE HAS OCCURRED WHEREAS, the Board of Directors on May 13, 1999, amended the Operations Code by increasing the bidding limit for public works projects; and WHEREAS, that ordinance was published in the Newport Beach/Costa Mesa Daily Pilot on May 21, 1999; and WHEREAS, Health and Safety Code Section 6490 provides that an order of the Board that publication has occurred is conclusive evidence that publication has properly been made; NOW, THEREFORE, the Board of Directors does hereby resolve: That it is hereby ordered and decreed that publication of Ordinance No. 31 Increasing the Bidding Limit for Public Works Projects and Amending the Operations Code has duly occurred. PASSED and ADOPTED on this day of Secretary, Costa Mesa Sanitary District Board of Directors 1999. President, Costa Mesa Sanitary District Board of Directors STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF COSTA MESA ) I, Joan Revak, Clerk of the Costa Mesa Sanitary District, hereby certify that the above and foregoing Resolution No. 99 -621, was duly and regularly passed and adopted by said Board of Directors at a regular meeting thereof held on the day of 1999. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa Mesa Sanitary District, this day of 11999. Clerk of the Costa Mesa Sanitary District • • 0 r AGREEMENT FOR EMERGENCY SERVICES This Agreement for Emergency Services is made and entered into this day of 1.999 by and between the Costa Mesa Sanitary District (hereinafter "District") and MIKE KILBRIDE, LTD. (hereinafter "Contractor "). Recitals Whereas, District has the need for certain emergency work from time to time that cannot be competitively bid due to exigent circumstances; and Whereas, Contractor is qualified to do such work and desires to perform said tasks; and Whereas, Public Contract Code Section 20806 authorizes the District to dispense with competitive bidding when there is an emergency and authorizes the District to delegate the authority to its engineer to have such emergency work performed without bidding; and Whereas, pursuant to Public Contract Code Section 22050 the Board of Directors of the District has, by a four - fifths vote, delegated such authority to the District Manager /Engineer; and Whereas, to constitute such an emergency the District Manager /Engineer must determine that immediate action is required to safeguard life, health or property, and may thereafter procure necessary supplies, equipment and services and repair or replace a public facility to abate that emergency condition; Now, therefore, the parties hereto do hereby agree as follows: 1. License. Contractor represents that it possesses the following licenses: 738400 - Class A 2. Authorization. Contractor agrees that it will perform such services as the District Manager/ Engineer shall direct, if it is willing and capable at the time to perform the tasks requested. Telephone authorization shall be sufficient to direct the work. 1 3. Rates. Contractor shall charge District for such services on a time and materials basis in accordance with the rate sheet attached hereto. Contractor may change its rates provided it has given District a revised rate sheet at least two weeks before being contacted to perform any emergency work tasks. 4. Invoices. Contractor shall keep adequate records of hours and equipment on the job and materials used and provide a detailed invoice within thirty (30) days of performing the services. 5. Work Quali Contractor agrees to use its best efforts to perform such work in a workmanlike manner, considering that such work is being performed under emergency conditions. 6. Prevailing Wage Rates. District has ascertained the general prevailing rate of per diem wages and the general prevailing rate for legal holidays and overtime work in the locality in which work is to be performed for each craft or type of work needed to execute this Contract, and the same has been placed on file with the District Clerk Said per diem wages are deemed to include employer payments for health and welfare, pension, vacation, and travel time and subsistence pay, all in accordance with sections 1773.1 and 1773.8 of the Labor Code of the State of California. Contractor agrees to comply with state prevailing case laws. 0 7. Payroll Records. The provisions of Section 1776 of the Labor Code of the State of California regarding the preparation, maintenance and filing of payroll records are applicable to this contract. Specifically, each Contractor and subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice of worker employed by him in connection with the public work The Contractor's and Subcontractors payroll records shall be available for inspection at all reasonable hours, and a copy shall be made available as permitted or required by the code. 8. Penal . Contractor shall, as a penalty to the District, forfeit up to $50.00 for each calendar day or portion thereof for each workman paid (either by him or any subcontractor under him) less than the prevailing rate set forth herein on the work provided for in this contract, all in accordance with Section 1775 of the Labor Code of the State of California. 2 0 1 9. Apprentices. If applicable, the provisions of Labor Code Section 1777.5 requiring the use of apprentices un certain ratios to journeymen on the project are hereby imposed upon Contractor: 10. Legal Des Work. In performance of this. Contract, not more than eight (8) hours shall constitute a day's work, and the Contractor shall not require more than eight (8) . hours of labor in a day from any person employed by him hereunder except as provided in Section 11 above. Contractor shall conform to Article 3, Chapter 1, Part 7 (Section 1810, et seq.) of the Labor Code of the State of California, and it is agreed that the Contractor -hall forfeit to the District as a penalty the sum of $25.00 for each workman employed in the execution of this Contract by the Contractor or any subcontractor for each calendar day during which any workman is required or pernlitted to labor more than eight (8) hours in any one calendar day and forty (40) hours in any one week in violation of said article. 11. Indemnification. Contractor agrees to indemnify, defend and hold District harmless from any and all liability that may arise from the work performed pursuant to this contract except for that caused by District's active negligence. 12. Insurance. Contractor shall maintain in effect during the term of this contract the following insurance coverages which shall name District as an additional insured in an endorsement that cannot be canceled except upon thirty (30) days written notice to District Commercial General Liability Insurance (primary) shall be provided on ISO - CGL for No. CG 00 01 11 85 or 88. Policy limits shall be no less than one million dollars per occurrence for all coverages and two million dollars general aggregate. District and its employees and agents shall be added as additional insureds using ISO form CG 20 10 11 85 (in no event with an edition date later than 1990). Coverage shall apply on a primary non - contributing basis in relation to any other insurance or self-insurance, primary or excess, available to District or any employee or agent of District. Coverage shall not be limited to the vicarious liability or supervisory role of any additional insured. Coverage shall contain no contractors' limitation endorsement. There shall be no endorsement or modification limiting the scope of coverage for liability arising from, explosion, collapse, underground property damage. 0 3 Business Auto Coverage shall be written on ISO Business Auto Coverage form CA 00 01 06 92 including symbol 1 (Any Auto). Limits shall be no less that one million dollars per accident Workers' Compensation /Employer's Liability shall provide workers' compensation statutory benefits as required by law. Employers liability limits shall be no less than one million dollars per accident or disease. Unless otherwise agreed, this policy shall be endorsed to waive any right of subrogation as respects with the District, its employees or agents. Unless otherwise approved by the District, Contractors insurance shall be written by insurers authorized to do business in the State of California and with a minimum Best's Insurance Guide rating of "A:VII ". Self - insurance will not be considered to comply with these insurance specifications. Contractor agrees to provide evidence of the insurance required herein, satisfactory to the District, consisting of certificate(s) of insurance evidencing all of the coverages required and an additional insured endorsement to Contractor's general liability using ISO form CG 20 10 11 85. Certificate(s) are to reflect that the insurer will provide thirty (30) days notice of any cancellation of coverage. Contractor agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word "endeavor" with regard to any notice provisions. Contractor agrees to provide complete certified copies of policies to District within ten (10) days of District's request for said copies. 13. Safe . Contractor shall observe all safety procedures when performing said job, including but not limited to those set forth in Labor Code Section 6705 pertaining to trenching, those provided by CAL -OSHA and those set forth in the most recent editions of CAL -TRANS manuals pertaining to traffic control and the use of warning devices for highway work. Such standards shall include the following. 1. The Work Area Traffic Control Handbook (WATCH). 2. The Manual of Warning Signs, Lights and Devices for Use in Performance of Work Upon Highways. 3. State Labor Code Sections 6704, 6706 and 6707. 4 • �r 1. 1 4. The Construction Safety Orders (CAL /OSHA). 5. The General Industry Safety Orders (CAL /OSHA). • 6. Standard Specifications for Public Works Construction (The Green Book). 14. Pen-nits. Contractor shall comply with all permit requirements of all government entities and shall obtain appropriate permits when necessary. 15. Term. This agreement shall have an indefinite term and may be canceled by the giving of ten .(10) days written notice. Failure. by the Contractor to keep its insurance current and on file with the District shall also cause this Agreement to terminate. 1 DATED: U COSTA MESA SANITARY DISTRICT PRESIDENT SECRETARY CONTRACTOR erg 1��,� kq-, is 5 I I � • �`i t' 1.y�vYiT f:lift,�.VY . i`. 's line 2Y 1-99-9 4 ORANGE COUNTY SANITATION ORANGE COUNTY SANITATION DISTRICT Annual Legislators' Day • June 25, 1999 8:30 - 11:30 a.m. Sanitation District Administration Building Please join us on Friday, June 25, as the District's Board of Directors hosts Orange County's legislative delegation, Board of Supervisors, mayors, city council members and others to discuss population growth, infrastructure needs and watershed management in Orange County Please RSVP by June 18 Suzanne Smith (714) 593 -7123 A wastewater treatment facility tour will be provided • M SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY 1481 River Park Drive, Suite 110 Sacramento, CA 95815 -4501 May 21, 1999 Costa Mesa Sanitary District P.O. Box 1200 Costa Mesa, CA 92628 -1200 RECEIVED MAY 2 4 1999 COSTA MESA SANITARY DISTRICT Enclosed is the invoice for your district/agency program coverages from the Special District Risk Management Authority for the upcoming program year beginning July 1, 1999 through June 30, 2000. SDRMA's Board has approved substantial enhancements to your /our program. The Package Program will now include flood protection and personal liability for Board members, at no additional cost. In addition, our members will be able to add optional coverages inc u ing skatebo rd parks, lading and unloading of household hazardous wastes, and police professional liability coverage. The personal liability coverage for Board members, is in addition to the existing Public Officials Errors and Omissions Coverage. This new coverage provides individual liability protection to elected or appointed officials who may be '1:k' targets of a lawsuit stemming from their official capacity but outside their scope of duties. For example, a Board member makes statements at a Focal coffee shop to a newspaper reporter questioning whether or not various candidates that are running for the Board actually have residences in the district. He also accuses them of being funded by a developer from outside the district who wants to begin projects within the district. The candidates file suit against the Board member alleging defamation of character. The Board members homeowner's policy does not have personal injury coverage which usually covers defamation. This new coverage would respond on a primary basis to provide a defense to the Board member. Your bill includes the total contributions for both the Package Program and other optional coverages selected by your district /agency, such as Comp /Collision. Optional higher limits for excess coverage layers will be offered again this year. Selecting these additional layers will increase the General Liability, Auto Liability and E &O coverage limit from $2.5M to a total of $5.OM or $10.OM. Please select the coverage limit desired, and enclose a check for the corresponding amount.. In order to ensure the continuity and timely processing of your coverages, please return the blue copy of the invoice and your payment by A 15, 1999, to the NEWADDRESS noted at the top of this letter. Late payments received after July 15th will accrue interest. Certificates of Coverage will be sent soon after receiving your payment. Your coverage document binder, including policies, will be sent by the end of July. If you have any questions about your invoice or the coverages, please call us at (800) 537 -7790 or (916) 641 -2773. Our goal is to provide our members with the highest quality service and coverage at the most competitive prices possible. We want to express our most sincere appreciation to our members for their continued support and confidence with our program. THANK YOU ! &VnembiIIs \I999- 00WIIcv99reB. frm BDRMA Costa Mesa Sanitary District P.O. Box 1200 Costa Mesa, CA 92628 -1200 Renewal Contribution Billing 1999 -2000 Program Year Renewal Contribution Invoice Property Liability Coverage for reported values of $3,365,000 (including contents) Mobile/Floater Equipment Coverage for reported values of $0 Auto Liability Coverage for 0 vehicle(s) General Liability Activities: Garbage, Sewer, Solid Waste Management Coverage: 0 Third Party Certificates - Items included in the Program Package at no additional cost: Boiler & Machinery Employee Blanket Bond Errors & Omissions Other Coverages Comp /Collision Coverage for 0 vehicles Trailers Reported value of $0 Other Coverages Gross Package Program CIP Refund Other Refunds Net Package Contributions Net Other Coverages Total Renewal Contribution (Please select coverage limits desired) Your Grand Total due for 1999 -2000 with $2.5M limits for GAL, A/L, and E&O is: or Your Grand Total due for 1999 -2000 with $5.OM limits for GA-, AA-, and E&O is: or Your Grand Total due for 1999 -2000 with $10.OM limits for G/L, A/L, and E&O is: RECEIVED MAY 2 4 1999. COSTA MESA SANITARIf May 20, 1999 $ 6,822.31 $ 0.00 $ 40.00 $ 31,757.15 $ 0.00 $ 0.00 $ 0.00 $ 38,619.46 $ 4,133.63 $ 0.00 $ 34,485.83 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 34,485.83 $ 35,737.97 $ 36,295.27 Return blue copy to: The amount you select above is due to SDRMA • SDRMA no later than July 15, 1999. 1481 River Park Drive Suite 110 Sacramento, CA 95815 -4501 For assistance and/or questions, please call: 800 -537 -7790 CREDIT INCENTIVE PROGRAM SCHEDULE A 1999 -2000 Program Year (earned in the 1998 -99 program year) Costa Mesa Sanitary District 1. Attendance at Safety /Claims Workshops 2 (maximum 2 points) 2. Attendance at Education Day I (maximum 2 points) 3. Qualified Safety Committee meeting and follow -up 2 (maximum 2 points) 4. Conduct regular safety inspections 2 (maximum 2 points) 5. Develop, adopt and follow personnel policies 3 (maximum 3 points) 6. Develop, adopt and follow Board policy manual I (maximum 1 point) 7. Timely and accurate filing of 1999 -2000 1 • Renewal Questionnaire (RQ) (maximum 1 point) BONUS: Additional 1 point if your RQ was postmarked on or before March 30, 1999. 1 8. Attendance at certain educational seminars 0 (maximum 2 points) 9. Having and enforcing an ordinance, plan or policy to reduce third party claims against the district 0 (maximum 1 point) Total Points Earned (maximum 17 points) 13 Total Percentage Credit Applied (each point =1.0 %) 13 The Board of Directors would like to thank you for participating in the Credit Incentive Program. Your participation helps reduce your contribution and ensures that SDRMA is successful in minimizing the cost to all members. Please note that the CIP percentage above is only applied to the contribution for general liability and auto liability amounts on the billing statement, less • charges for Third Party Certificates of Coverage, to determine the total of your CIP refund. g: \ci p \99 -00bi IIs\schafocm SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY Our goal is to provide the highest quality of professional service to our member • district/agencies. We are continuously striving to improve our services. We ask for your assistance by taking a few moments of your time to respond to the following questions. Your suggestions are valuable and will help us serve you better. If possible, your responses would be greatly appreciated no later than June 18, 1999. Coverages: 1. Rank whether our program coverages have met your needs from 0 to 10 [10 to be most definitely and, 0 to be not at all]: 1 2 3 4 5 6 7 8 9 10 2. Can we improve the availability of special coverages for your district? (Yes No Provide Certificates of Insurance for third parties at no additional charge. Education/Traininz 1. Rank the importance of the following types of training from 0 to 10 [10 to be the most important, and 0 to be of no importance]: - Management Training [Staffing/Personnel] 1 ®3 4 5 6 7 8 9 10 -Legal Compliance Training 1® 3 4 5 6 7 8 9 10 -Loss Control Visits & Training 1 2 3 4 5 6 7 9 10 2. Do you find the current one -day workshop format useful? [10 to be very useful, and 0 to • be not useful] 1 0 3 4 5 6 7 8 9 10 3. Would you prefer smaller, local/regional workshops? es No 4. Do you find that videos are an effective means of training for your district? [10 to be very effective, and 0 to be not effective] 1 2 3 4 5 6 7 8 9 10 5. Did you fmd our special production videos like our Y2K video to be helpful? Yes 10 6. What video topics would be most useful? Specifics on incidents that lead to losses. Why do most losses occur? Involvement with customer after customer sustains a loss caused by District. Member Services /Communications: 1. Rank the importance of the following types of communication from 0 to 10 110 to be the most important, and 0 to be of no importance]: - Newsletters /Mailers 1 2 3 5 6 7 8 9 10 - Personal Service Visits /Contact Cl) 2 3 4 5 6 7 8 9 10 - Electronic Communication/Web Sites 1 2 3 ® 5 6 7 8 9 10 2. What types of service would you add? Discontinue? Customer Service /Interaction Training (After customer sustains a loss) • Expedite Claims Processing. Thank You! G:\massmail\membcrserviccsquestionnaire.doc 7 Costa Mesa Sanitary District _:. May 21, 1998 P.O.Box 1200 Costa Mesa, CA 92628 -1200 Property Llability $ 6,803.09 Coverage for reported values of $3,365,000 (including contents) Mobile/noater Equipment $ 0.00 Coverage for reported values of $0 Auto Liability $ 40.00 n � General Liability Renewal Contribution Billing 29,280.30 r r. Y a ,� h•�' �"[, urn • � } ,� �. l l ,. 1999 Program ' _Items included in the Program Package at no additional cost: Year ;— Boiler & Machinery Renewal Contribution 0.00 Employee Blanket Bond Invoice t +. Errors & Omissions $ 0.00 AA $ 36,123.39 7 Costa Mesa Sanitary District _:. May 21, 1998 P.O.Box 1200 Costa Mesa, CA 92628 -1200 Property Llability $ 6,803.09 Coverage for reported values of $3,365,000 (including contents) Mobile/noater Equipment $ 0.00 Coverage for reported values of $0 Auto Liability $ 40.00 Coverage for 0 vehicle(s) General Liability $ 29,280.30 Activities: Garbage, Sewer, Solid Waste Management Coverage: 0 Third Party Certificates _Items included in the Program Package at no additional cost: Boiler & Machinery $ 0.00 Employee Blanket Bond $ 0.00 Errors & Omissions $ 0.00 Gross Package Program $ 36,123.39 CEP Refund If 1,905.82 • Other Refunds $ 0.00 Net Package Contributions $ 34,217.57 Other CAw&ja= Comp /Collision - - "- ,. $ 0.00 Coverage for 0 vehicles Trailers 0.00 ........._., .... -�.__- Reported value of $0 Other Coverages 0.00 Net Other Coverages $ 0.00 Total Renewal Contribution (Please select coverage limits desired): Your Grand Total due for 1998 -1999 with $2.5MM limits for G/L, A/L; and E&O is: $ 34,217.57 or Your Grand Total due for 1998 -1999 with $5.5MM limits for G/L, A/L, and E&O is: $ 36,115.60 or Your Grand Total due for 1998 -1999 with $10.5MM limits for G/L, A/L, and E &O is: $ 36,960.45 Return blue copy to The amount you select above is due to SDRMA SODA no later than July 15, 1998. 2400 Venture Oaks Way; Suite 460 Sacramento, CA 95833 For as and/or questions, please call: 800 -537 -7790 CREDIT INCENTIVE PROGRAM SCHEDULE A • 1998 -1999 Program Year Learned in the 1997-98 program year) Costa Mesa Sanitary District 1. Attendance at Safety /Claims Workshops 1 (maximum 3 points) 2. Attendance at Education Day 2 (maximum 3 points) 3. Qualified Safety Committee meeting and follow -up 1.5 (maximum 2 points) 4. Conduct regular safety inspections 0 (maximum 2 points) 5. Develop, adopt and follow personnel policies 0 ✓ (maximum 1 points) 6. Develop, adopt and follow Board policy manual 0 ✓ (maximum 1 point) • 7. Timely and accurate filing of 1998 -99 1 Renewal Questionnaire (maximum 1 point) BONUS: Additional 1 point if your Renewal Questionnaire was postmarked on or before March 31, 1998. 1 8. Referral which resulted in new SDRMA member (maximum 3 points) 0 Total Points Earned (maximum 17 points) 6.5 Total Percentage Credit Applied (each point = 1.0 %) 6.5 The Board of Directors would like to thank you for participating in the Credit Incentive Program. Your participation helps reduce your contribution and ensures that SDRMA is successful in minimizing the cost to all members. Please note that the CIP percentage above is only applied to the contribution for general liability and auto liability amounts on the billing statement, less charges for Third Party Certificates of Coverage, to determine the total of your CIP refund. • gAcip \cip98.frm �S�snroira,�y Sanita ! 1� c � PORAT' Phone (714) 754 -5043 Fax (714) 432 -1436 Mailing Address P. O. Box 1200 Costa Mesa, CA 92628 -1200 Street Address 77 Fair Drive Costa Mesa, CA 92626 -6520 Board of Directors Art Perry Arlene Schafer Greg Woodside James Ferryman Dan Worthington Printed on Recycled Paper COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS Study Session June 3, 1999- 12:00 p.m. Conference Room 1A The Board of Directors of the Costa Mesa Sanitary District will meet in Study Session on Thursday, June 3, 1999 at 12:00 p. m. in Conference Room IA at the Costa Mesa Civic Center to discuss the following: \' I. 1999 -2000 Budget "' H. 1999 -2000 Statement of Investment Policy M. Trash and Sewer Rate Discussion —t-jj�s wt l� IV. California Resource Recovery Association Conference - San Francisco - June 6 -9, 1999 Dated: May 26, 1999 Clerk of the District COSTA MESA SANITARY DISTRICT Thursday, June 3, 1999 Budget Study Session DISCUSSION OUTLINE 1. Call to Order 2. Overview a) Budget Process b) Format C) Solid & Liquid Rate Calculation d) City Contract V e) General Fund fl Reserves 1) GASB Pronouncement 2) Future Levels g) Investment Policy 3. Questions / Issues 4. Adjournment crra CONFERENCE '99 CONFERENCE itti SAN FRANCISCO, Juw, 6- 9! p"laq DAL 5ullulyl 1,usac) to IS S J0M 10 w a1 . Jnox aJO s4ejalul puO s�ololo Papa M i}ols IN laaw . IoluawuoJl� salDua6b pa, s Io4S woJj e'oJapad r °I Palo�uawU 06'p�o :a3 aapap sdo4s�J0 1 a4� puapti p no 3 "86 6 6/ :_! 4S no,(�HM IF CALIFORNIA RESOURCE RECOVERY ASSOCIATION PO BOX 162789 Sacramento, CA 95816 (916) 441 -2772 CRRA @aol.com www.CRRA.com Printed on 100% post- consumer recycled paper Lois Thompson Asst Mir Costa �esa Sanitary District PO Box 1200 Costa Mesa CA 92628 -1200 ) t) tu► ��) �)) uu) t)) u) tna ))u)a))�r►t))t�a))n►))u►j)n�) a PRESORTED FIRST -CLASS MAIL POSTAGE & FEES PAID EPA PERMIT NO. G-35 RECEIVED APR 2 1 1999 COSTA MESA SAN17ACI' C S!7d19T t4 A Special One Day Track Designed Specifically For Local .. REASO �R n Elected Officials And Staff. With only seven months left before , AFFORD the year 2000 50 landfill diversion goal, the key topics covered Why You CAN T A Annul will help you reach, maintain and exceed the goal! The track �AISS The '23rd NCE describes successful diversion programs; dialog with, and infor- i0 NFERE mation from, local officials and staff, key industry leaders and CRRpco ` CIWMB Board members and staff; and information and discus- sion on the Board's 21st Century Project. f �•w. A New Special Track On Climate Change and Pollution Prevention Issues. - With new connections being made between climate change and recycling, - `' this session will explain this emerging field. And, for the first time, the ` conference will include ollution prevention sessions and issues. .. ..................... .......................p....... p I W Special Sessions On Policy and Legislation, including international speakers, cutting edge programs WO and a town hall meeting. The conference also features a collection programs track to outline options for RKSHOpS residents, small businesses, multi -unit recycling collection and special event recycling. A free workshop on writing specifications, sponsored by the EPA, GSA and the Department of Energy. Attendees will receive a "Facilities Master Specification" including references, environmental requirements and lists of product vendors. In addition, there will be a workshop on waste prevention and reuse, organized by the National Recycling Coalition. A track on recycling, reuse and waste prevention in the schools, including sessions on setting up reuse programs, increasing dining facility diversion and end of year move T out recycling programs. CONFERENCE LOCATION -- HISTORIC FORT MASON CENTER This year's conference will be held at historic Fort Mason Center, a thriving cultural center in an urban National Park. Once a military facility, now part of the Golden Gate National ' ' '.�„ Recreation Area, Fort Mason is located at the edge of the San Francisco Bay, with spectacu- lar views of the Golden Gate and San Francisco Bay. Fort Mason is home to 50 non -profit organizations representing the arts, humanities, environment and education. Come join us at this spectacular site for the 1999 CRRA conference. ........ .......................... ......................... ............................:.. _ KEYNOTE SPEAKERS Renowned ecologist PAUL EHRLICH will be the conference's keynote speaker on Tuesday June 8th, speaking on "Population and the Environment: Where Does Recycling Fit Into The Big Picture." Bing Professor of Population Studies and profes- sor of biological sciences at Stanford gi University, Ehrlich has written more than 30 books, including The Population Bomb, The Population Explosion and Betrayal of Science and Reason, co- authored with his wife, Anne Ehrlich. FELICIA MARCUS will be the keynote speaker on Monday, .June 7. She has been Regional Administrator of the U.S. Environmental Protection Agency (EPA) Region_ • IX since October 1993. Prior to joining EPA, Ms. Marcus served as the President of the Board of Public Works for the City of Los Angeles. Ms. Marcus also has extensive background as a private sector and public interest lawyer as well as a community ' organizer and perhaps is best known locally for her work in a variety of roles to.clean up Santa Monica Bay, most notably as a founder and general counsel to Heal the Bay. WINSTON HICKOX, Secretary for Environmental Protection, California Environmental Protection Agency, will be a keynote - speaker on Monday June 7th. Secretary Hickox previously served as the Deputy Secretary for Environmental Affairs in the Administration bf Governor Jerry Brown, and has also worked for the xj Departments of Agriculture, Social Welfare and Health Services. Mr. Hickox is a member of the Board of the California League of California Voters, and served as President from 1990 to 1994. • ..................................................................................................... ............................••' a i The Exploratorium is located at the beautiful Palace of Fine Arts. To complement this unique conference loca- tion, the awards ceremony will be held at the world famous Exploratorium, a muse- um of science, art, and human perception founded in 1969 by physicist Frank Oppenheimer. Newsweek called it "The best science museum in the world." The mission of the Exploratorium is to create innovative learning environments, pro- grams, and tools for exploration by people of all ages, origins, and geographic loca- tions. Tickets to the awards ceremony are $35, which include a buffet dinner, enter- tainment, and unlimited exploration of the Exploratorium. The awards ceremony will be held Tuesday, June 8th from 6 -11 p.m. To kick off the conference, take a historic walking tour of Fort Mason at 10 am on Sunday June 6th. Then take a ferry to scenic Angel Island at 11:40 am for a barbecue from 1- 5 p.m. Price is $25, and includes a ferry ticket to and from Angel Island and lunch. The CRRA annual member meeting will take. place at 2 pm. Angel Island is a short ferry ride from San Francisco. �zxlhcGcG,ctoh.� Gi;�!r�,t�,afi Your friendly exhibitors will be hold- ing a cocktail reception from 5 -8 p.m. on Monday, June 7th, in the Herbst Pavilion Exhibit Hall of Fort Mason. Join us for local vintages and micro - brews from the area, in addition to a sampling of San Francisco's fine cuisine. Includes: silent auction. To donate, call (408) 566 -4562. VDAUdO A i If you are interested in volunteering, please contact Arthur Boone at (510) 534 -4260 or Ruth Abbe at (510) 521 -0505. G THE Lq�G Q Z }7 A ! r� EXHIBITORS PARTIAL LISTING AS OF MARCH 15 Alameda County Waste Management Authority and Rerycling Board American Plastics Council Biocycle Browning Ferris Industries (BFI) Brown, Vence & Associates Building Resources . Busch Systems International Inc. California Integrated Waste Management Board Central Contra Costa Solid Waste Authority Clifford and Bradford Insurance Authority- .Clifford, Recycling &. Resource Recovery, Inc. . '.Compost News.: Cram -A -Lot/ J.V. Manufacturing Curbside Inca Delta Four.:''' .:.. Dempster EcoPLAST - Eco Source. Gilmore Envelope Hilton Farnkopf & Hobson, LLC Humboldt County Recycling Market Development . In Business Midpoint MSW Management New West Gypsum USA Inc Norcal Waste Systems, Inc. Norseman Plastics Ltd. Paper Stock Report Plastic Recycling Corporation of California Raisch Company Recycling Today Resource Recycling Rotonics, MFG, Inc. San Francisco Recycling Program T.M. Fitzgerald & Associates U.S. Environmental Protection Agency U.S. Wire -Tie Systems Van Dyk Baler Corp. Waste Management Inc Windsor Barrel Works 1999 CRRA.CONFERENCE PROGRAM LOCAL AND STATE GOVERNMENT 1) Advocating for the 3'Rs (Mon. 10:45 am)- Moderated by Gus Morrison, Mayor of Fremont • Working Effectively with Elected Officials on Waste Prevention • Buy Recycled Programs - Wasted Efforts? • Spotlight on the 3Rs: How to Get Needed Attention • Garnering Support for Implenting 3Rs: What Works 2) SPECIAL LUNCH PRESENTATION: The Consolidation of the Waste Industry: The implications For Government Franchised Recycled Programs (12.1:30 p.m.) • Speakers will include prominent members of the waste industry. Constance Honig will give a public sector response, and the session will be moderated by Laura Abrams, Chair of CCCSWA (Mayor of Orinda). 3) Making It To 50% (Mon. 1:30 pm) Moderated by Judith Friedman, Deputy Director of Diversion, Planning, and Local Assistance, California Integrated Waste Management Board • State Report Card: Where Do Cities & Counties Lie on the 50% by 2000 Spectrum? -The SMART Station —Using Mixed Waste Processing to Increase Diversion • Financial Incentives to Encourage Waste Reduction and Recycling • Meeting the Mandate- Improving Diversion Programs through Generator -Based Waste Characterization •A Multi- faceted Approach to Recycling, and Greenwaste Collection and Diversion 4) Beyond 50% (Mon. 3:45 pm) • Diverting 50% and More -The Decade of IWM and its Consequences: Policies and Initiatives for the Post 2000 Era by Paul Relis, Former CIWMB Board Member • Beyond Compliance: Waste Reduction and Recycling's Place in International Strategic Environmental Management in the 21st Century • 21 st Century Policy Project 5) Local Government Reception in Exhibit Hall (5:15 -8:30 p.m.) POLICY AND LEGISLATION ......................... ............................... 1. Agenda for the New Millennium (Mon. 10:45 am) *An introduction to Zero Waste: Zero Waste, End Welfare for Wasting, and Jobs from Design and Discards. 2. Legislative Agenda for Zero Waste (Mon. 1:45 pm) • Bottle Bill Expansion, Minimum Content Standards, Advance Disposal Fees, and Extended Producer Responsibility 3. Zero Waste Policies for Building a Sustainable Society (Mon. 3:45 pm) • Cutting edge policies and programs from around the globe that are helping to create a more environmentally sustainable world. Includes the proposed dismantling of virgin material subsidies and the latest efforts from Europe and the U.S. towards extend- ed producer responsibility. 4. Zero Waste Initiatives from Around the Country (Tues. 10:45 am) -This session will highlight actual efforts towards achieving Zero Waste here in America. Includes electronics take back programs, rechargeable battery programs, and local government efforts to adopt and implement Zero Waste Action Plans. 5. Landfills - The Giant Pothole on the Road to Zero Waste (Tues. 1:45 pm) 6. Case Studies From Around the Bay - Different Paths to 50% and Beyond (Tues. 3:30 pm) SUNDAY FROM 5:30 - 8:30 PM TOWN MEETING ON ZERO WASTE AND CORPORATE RESPONSIBILITY Now that cities and counties across California have made extraordinary efforts to implement effective waste reduction and recycling programs in an effort to meet the 50% goal, it is time for the corporate sector to do its fair share. Join public officials as they testify about the efforts that their cities have made to meet the 50% goal and the important role that producers now must play in order to meet and exceed state mandated goals. In addition, state and national legis- lators will be invited to hear testimony not only from the local public officials but also from experts and the public on what legisla- tive measures and options they could intro- duce and champion to further producer responsibility. CLIMATE CHANGE AND POLLUTION PREVENTION 1) Combating Global Worming Through Waste Reduction (Mon. 10:45 am) • How waste prevention, reuse and recycling can help stop global worming -How waste disposal increases methane and CO2 emissions • Showing how much of a ccimmunity's global warming emissions come from wasta and how waste prevention and recycling can pro- tect our global climate. 2) Promoting Household Hazardous Waste Collection (Mon. 3:45 pm) • Setting up successful curbside and one day drop off events • Effective promotion, including how to reach underserved communities 3) The Automotive Lubricant Life Cycle (Tues. 10:45 am) • Alternatives to petroleum • Closing the loop - rerefined oil • Recycling motor oil effectively 4) Cleaning the Air and Other Pollution Prevention Options (Tues. 1:45 pm) • Case studies, focusing on: • Dry Cleaning • Metal Finishing • Mercury Reduction 5) Pollution Prevention ''hrough Public Policies: Issues and Successes (Tues. 3:30 pm) • California's Peer I!eview Process • Government Action As An Organizing Vehicle COLLEGIATE AND S!HOOL RECYCLING ......................... ............................... 1) Taking the Next Step, Developing Reuse Programs For Large Institutions (Tues. 10:45 am) •Setting up office aid school supply exchanges, surplu; property depots, and edu- cating staff, faculty! and students about resource conservation through reuse. 2) Increasing Dining Fo Aity Diversion Rates (Tues. 1:45 pm) • Durable dishware vs. disposables. Diverting food waste throug i compost /animal feed projects. Working vith management to maxi- mize efforts. 3) End of The Year Move -Out (Tues. 3:30 pm) • Case studies on setting up special drives to collect discarded clothes and durable items from departing residence hall students. 4) How to Create and Sustain Great K -12 Education and Outreach Programs (Tues. 1:45 pm) • Qn overview of successful models - from rural settings to large metropolitan areas - includ- ing cost effectiveness, challenges and service learning projects. 5) School Site Recycling: How to Implement and Maintain K -12 Recycling Programs (Tues. 3:30 pm) -From the perspectives of both teachers and local government agencies. COLLECTION OPTIONS ..::..................... ............................... 1. Using GIS; mapping and routing to improve serv- ice and efficiency (Mon. 1:45 pm) 2. Split Carts, Commingling, and Vehicle Options (Mon. 3:30 pm) • Case studies. 3. Recycling and Reuse at Special Events and Neighborhood Clean -Ups (Tues. 10:45 am) • Managing special events for waste reduc- tion, reuse and recycling. • Reuse and recycling options for bulky waste programs. 4. Small Business Recycling Programs (Tues. 1:45 pm) • To examine the mechanics of a successful small business recycling program and examine its diversion potential. 5. Multi -Unit Buildings - Collecting from Office and Apartment Buildings (Tues. 3:30 pm) • Setting up successful multi -unit recycling program in office and apartment buildings Measuring diversion. BUSINESS, THE THREE R'S AND SUSTAINABILITY 1) Innovations - Environmental Performance In The Hospitality Industry (Tues. 10:45 am and 1:45-pm) 2) The Electronics Industry (Mon. 10:45 am) 3) Case Studies of Zero Waste Businesses (Mon. 1:45 pm) 4) Moving Towards Zero Waste In.Business Sectors (Mon. 3:45 pm) 5) Recycled Product Procurement For Businesses (Tues. 3:30 pm) JUNK needed .. 7\ NOW TO TURN IT IN a.w �. r.r.aw •..w. Scrap Iron and Steel wr r M Other Metals— Rubber —Rags p'anlla Rope— Barlap Begs rma, ti. 6mY. J1m wri.w.sN �v..Y Ww �WP-r awnr4 .pmNn prpsYl.m eYaw.nw Ad for the Conservation Division of the War Production Board, 1942. Reprinted from Collier's Magazine, August 1, 1942. SUSTAINABLE CITIES: GREEN BUILDING DESIGN AND CONSTRUCTION PRACTICES ......................... ............................... 1) Overview: Green Building Design and Construction Practices (Mon. 10:45 am) 2) Deconstruction, Construction Reuse/ Recycling, and Materials Markets (Mon. 1:45 pm) 3.) Green Building Practices: Inside and Out! (Mon. 3:30 pm) 4) Green Building Projects: Let's Network (Tues. 10:45 am) 5) Green Building Resources and Tools - Designing Programs That Work! (Tues.1:45 pm) 6) Market Development /Buy Recycled (Tues. 3:30 pm) COMMUNITY ECONOMIC DEVELOPMENT ......................... ............................... 1) Opportunities for Community -Based Nonprofit (C30) Recycling Enterprises (Mon. 10:45 am) 2) The CBO Business Enterprise and The Triple Bottom Line: Integrating the Social Mission, the Environment and the Business. (Mon. 1:45 pm and 3:30 pm) 3) Exploring Alternative Financing (Tues. 10:45 am) OUTREACH - MARKETING, ADVERTISING & PROMOTION MATERIALS, TECHNOLOGY AND MARKETS 1 1) Knowing Your Audience: Focus Groups and ......................... ............................... Opinion Polls (Mon. 10:45 am) 1) High tech products /high tech solutions (Mon. 10:45 am) 2) Plastics (Mon. 1:45 pm) 3) The Next Generation of Fibers. (Mon. 3:45 pm) 4) Biology 101: Technological Innovation in Bioscience and Recycling. (Tues. 10:45 am) 5) Biological Applications for Waste Recovery (Tues. 1:45 pm) YARD, FOOD, WOOD AND OTHER ORGANIC MATERIALS • 1 ANKrs� ... TN p C A(9r110A COUNTY ['IV SOURCE REDUCTION AV, • • . BRO10INGFERRIE ht'DL. TgE CALIFORNIA DEPAP • ENVIRONMENTAL PIAt'A WASTE 9ANA6E1•IE4'T I " THE CALIFORNIA NEAL] • 611MORE ENVELOPE • . ... NORCAL 6d M SYSTE 1 ' PEET'SCOFFEEAIV 2) Making The News (Mon. 1:45 pm) 3) Marketing - From SO to $600,000 (Mon. 3:45 pm) 4) The Internet Revolution (Tues. 1:45 pm) 5) Using It All Up & Creating Cognitive Change (Tues. 3:30 pm) TWICE IS NOT ENOUGH (Reuse Tour) Tour San Francisco's network of facilities specializing in reused materials. Have a hands -on experience at SCRAP, Building Resources,Youth Industries and more. Scenic tour of the east side of San Francisco and the Mission. �4 hours FROM THE GARDEN OF EDEN TO THE TREE OF KNOWLEDGE (Organics & Collegiate Recycling) Tour the San Francisco League of Urban Gardener's Community Garden as well as San Francisco State's programs, including the invessel composter, their SWAP shop and recycling programs. 4 hours _ 7� SORTING R OUT IN THE EAST BAY (East Bay Waste Facility/MRF Tour) Tour the Davis Street Smart Station: Waste transfer station, MRF, Buyback, Green Waste Processing, Education Center and More! 6 hours (lunch) TAKE A WALK ON THE EAST SIDE (Berkeley Tour) Berkeley Reuse Businesses and Assorted Local Attractions, including Urban Ore, Omega Salvage, East Bay Depot for Creative Reuse, Used Rubber USA, Berkeley Worm Farm and More! 6 hours (lunch) 1) Don't Miss The Spec Writer's Training Boat! (9:00 am - 3:00 pm) Make greening the government easy by attending the free Specification Writers Workshop. Government agencies are required to update specs under Executive Order 13101. Learn how to revise construction, deconstruction, and demo- lition project specs from the professional archi- tects who updated the specs for Lawrence Berkeley National Laboratories. Government facility designers, planners, specification writers, supply specialists, and environmental contacts should not miss this training. A "Facilities Master Specification" including references, environmen- tal requirements, and product vendors will be provided to all participants. The Specification Writers Workshop is co-sponsored, by the Environmental Protection Agency, General Services Administration, and Department of Energy. 2) Global Recycling Is In Your Hands (9:00 am - Noon) The CRRA Global Recycling Council will give you all the tools you need to advocate for Zero Waste in your local community. Training will be provid- ed on current activist campaigns (e.g. asking Coca Cola to keep their promise to use recycled content in their plastic bottles, working with Congress to end Welfare for Wasting, and stop- u* SAN FRANCISCO WEDNESDAY, JUNE 9 GETTING WASTED IN S.F. (S.F. Waste Facility/MRF Tour) Tour of S.F.'s Waste and Recycling Facility, and Pier 96 where a large por- tion of San Francisco's recycling is processed. 9:30 —11:00 Sunset Scavenger Tour 11:30 —12:30 Pier 96 Tour 4 hours GETTING DOWN TO BUSINESS (S.F. Business Tour 1) City Hall, Hills Brothers Complex, Pacific Bell, PG & E, and Whole Foods. 4 hours INNOVATIONS /RESTAURANTS (S.F. Business Tour II) Hilton Hotel and other hospitality venues. 4 hours TIME AFTER TIME (Deconstruction Tour) This tour will show historic buildings and the importance of careful deconstructing. Robert Wallace of the National Parks Service will lead the tour at Letterman Hospital in the Presidia. This site is presently run by the Thoreau Center and houses others non - profits. The tour will show the rehabilitation of the historic site and the green building efforts (including reuse). 4 hours Conference Workshops On Wednesday, June 9th, choose from a number of engaging, interesting and informative workshops. ping Lexmark's wastemaking "prebate" pro- gram), how to organize Zero Waste Committees in your community, where to get information on Zero Waste issues and model companies working to achieve Zero Waste. Help GRC turn around the recycling movement, and move on to Zero Waste as the challenge for the new millennium! 3) Innovative Financing Strategies for Recycling Businesses (9:00 am - Noon) Sponsored by the National Recycling Coalition (NRC), this half day workshop will feature tools and resources developed through the NRC's National Recycling Financing Initiative to assist recycling market development officials and recy- cling entrepreneurs in obtaining financing for recycling businesses. The workshop will include information on innovative financing strategies for expanding recycling businesses and California Recycling Market Development Zones. Participants will learn about business plan devel- opment, capital formation strategies, joint ven- ture partnerships and other strategies ad resources to assist them in developing and financing recycling businesses. The workshop will include panels of investors and recycling entre- preneurs discussing real world examples of how recycling businesses have been successfully financed. ---------- 4) Taking It To The Top Of The Hierarchy - Waste Prevention and Reuse (9:00 am - Noon) The National Recycling Coalition's (NRC) Source Reduction and Reuse Workshop offers waste management officials, business representatives and others the opportunity to learn more about source reduction and reuse and the growing number of successful programs being implement- ed throughout the country. National and local source reduction and reuse experts will speak on topics including how to set source reduction and reuse goals; implement programs and strategies; measure and evaluate source reduction and reuse programs and activities; and form partner- ships to promote source reduction and reuse ini- tiatives. 5) Greening the Hospital Industry (7:30 am - 6:30 pm) This all day workshop will provided specific infor- mation on implementing cost - effective and sus- tainable multi -waste stream healthcare waste management for people working in healthcare or anyone interested in working with healthcare facilities. The workshop will include topics on waste prevention, reuse and recycling, non- incin- eration disposal technologies, toxics reduction, mercury, case studies and a panel discussion on the importance of hiring a facility waste manag- er. Plus - video showings and networking with professionals. Southwest Airlines is the official airline of the CRRA conference. Please refer to identifier code K7089 when making reser- vations to receive a 10% discount. In the interest of energy conservation, please refrain from renting a car unless absolutely - necessary. We will be running shuttles from 090-1 the hotels to the conference site every 15 min - v r utes in the morning and return shuttles in the evening from conference center to hotels, ,. a including to the social functions, awards din- �Ft tom,i ner, tours, etc. San Francisco is so dense & compact that a vehicle is not really necessary and our public transportation system reaches every corner of the City (per capita, it's the most traveled transit system in the country). In addition, most of the hotels charge for parking. The prices below are per day, another disincen- tive for renting a vehicle. See registration form for a free 3 day MUI\II fast pass (public transportation system in San Francisco). Interested in carpooling? Call (415) 403 -4011 for information. After April 30th, request extension 200. Q,f Chc�c�ainin o d a�,io.& wo A full range of hotel accommodations are available for the conference, ranging from the Sheraton at Fisherman's Wharf to the Fort Mason Youth Hostel. Shuttle buses will run every few minutes from the hotels to the Fort Mason Center. Your hotel reservations must be made directly with the hotel. Please specify that you are attend ing the 1999 CRRA conference when making reservations. HOTEL /MOTEL PHONE NUMBER RATE $130 Sheraton at Fisherman's Wharf ( 800 ) 325 -3535 (415) 362 -5500 Comfort Inn at Lombard & Van Ness (800) 228 -5150 $89 Parking -$12 (continental. breakfast included) ( 415 ) 928 -5000. Ask for Group Reservations Department '# Buena Vista at Lombard &Gough ( 415 ) 923 -9600 $97 /sgl 109 /db Marina Inn Bed &Breakfast ( 800 274 -1420 $75- 105 -suite Parking -$9.50 (continental breakfast included) Ft. Mason Youth Hostel 415 771 -7277 ( ) $16 (communal accommodations) ` Continental breakfast Free parking CRRA CONFERENCE ` g REGISTRATION l June 6 - 9, Fort Mason Center, San Francisco GATTENDEE INFORMATION' Name Company Address City /State /Zip Phone Email O Need special assistance due to a disability? Please check here and attach a written description of your needs. N 4411jO $50.00 if you register by May 1, 1999 . .................................... ' ATTENDEE PROFILE ..............................00RRA O Environmental Consultant ................................ ............................... MEMBERSHIP • Local Government O Business Join CRRA now to take advantage of discounted conference rates. • County /Regional Government O Education Sector D Yes, I'll join CRRA now! • State Government O Non - Profit Individual • Federal Government O Environmental Organization • i : O New Membership O Renewal • Recycling Industry O Health Care Related 0 $25 Student / Nonprofit (Requires proof) • Waste Management Firm O Other O $75 Individual - RecycleScene, Vote & Discounts (non transferable)' IF YOU ARE A CRRA MEMBER, : O $22.50 more to join the National Recycling Coalition HOW LONG HAVE YOU BEEN A MEMBER? : Organization O 1 year O 2 years O 3 years O 5 years O New Membership O Renewal O More than 5 years O $100 Organization Single - Single,Name, Transferable : O $250 Organization Multiple - 4 Names, 1 Vote, Some Location CRRA CONFERENCE FEES 0 O $500 Organization Multiple -10 Names, 2 Votes, Not at Some You must be a CRRA member to receive the discounted member rate Location Early Bird Full Registration (Save $50 per person if received by 5/1/99) Organization Name • CRRA Member $325 -A8 $275.00 • Non - Member $42.5.99 $375.00 ADD SECTIONS C + D = TOTAL AMOUNT DUE Early Bird Day Registration (Save S25 per person if received by 5/1/99) _ O CRRA Member $1 ' $150.00 Day + Please send check (made payable to CRRA) to: O Non - Member $223 -98 $200.00 Day : CRRA, P.O. Box 162789, Sacramento, CA 95816. Awards Ceremony (to be held Tuesday June 8th at the world famous Exploratorium) : O CRRA Member $ 30.00 O Non - Member $ 35.00 _ *Credit Card # O Tours $35.00 Tour Title O Workshops $35.00 Workshop Title Workshops are FREE with paid reaisfrafion Exp. Date Signature PUBLIC TRANSPORTATION SUPPORTER O Barbecue and Member's Meeting $25.00 O Check here to receive a free 3 day (includes lunch and ferry - no charge to go to member's meeting if you purchase MUNI transit pass, with full conference your own ferry ticket) registration, good for all public trans - TOTAL FOR SECTION C: portation in the City, including the cable cars. (Cost to CRRA is $9.00) ........................................................................................ ............................... PAYMENT ACKNOWLEDGEMENT By signing this registration payment form, I understand that by canceling attendance after June 4, 1999, or by failing to attend, I or my organization will still be responsible for the total charges. I have read and understand the cancellation policy. Signature Date Cancellation Policy, Substitutions and Deadlines Request for cancellations will be honored with full refunds (less a S75- per -person processing fee) if received before May 6, 1999. Written requests postmarked between Mar ' and June 4, 1999 will receive a 50- percent refund of the full registered amount (less a S75- per -person processing fee). Sorry, absolutely no refunds will ye given for cancellations after June 4, 1999. No refunds will be given for "no shows." All cancellations must be given in writing to CRRA, P.O. Box 162789, Sacramento, CA 95816. No cancellations will be accepted by telephone. Cancellations will be processed four to six weeks after June 9, 1999. All substitutions must be made in writing. After June 4, 1999, all substitutions must be made at the CRRA on -site registration desk All registrations after June 4, 1999 must take place on -site in San Francisco. 'Oedit mrd statement will show payment to "Oursourang Management Gioup." PdO&A 10 0 v0A. nQa13&A • $ANI.- 7 � R`O' Costa Mesa �= ~ Sanitary District yc�'PPORA[E���w Memorandum To: Board of Directors From: Lois Thompson, Assistant Manager Date: June 1, 1999 Re: Review of District Charges Review of the City charges to the District has resulted in substantial savings to the District during the past year. A list of items, their descriptions, and amounts are outlined below. A total of $62,070 has been identified and corrected. Staff will continue to routinely monitor the charges presented to the District. Date Apr -98 Item Project Admin. Charges Description Project Administration was incorrectly charging the District for a portion of their operational expenses Amount 8,000 Jul -98 General Liability Charges Incorrect charge to District per 7,370 City /District Agreement Dec -98 Laser Printer A laser printer was needed for the 700 (Engineering borrowed from one -stop permit cen:.:r, and a District two years ago) replacement was provided since City had borrowed a printer from District Dec -98 Sand Head Replacement, Vactor equipment became lodged in 500 Vactor Equipment City storm drain, City paid for replacement Jan -99 Storm Drain Labor /Equipment Increased City reimbursement for 38,000 District crew and equipment used to clean storm drains Feb -99 Overtime, Storm Drain /Streets District incorrectly charged for 7,500 charged to District overtime attributable to Streets /Storm drains Total 62,070 C] ,r jbA �t rn yew C� s Gam' AAJ 5 s� �VI � � S r � l i r-� • N y, MP99 -047 COSTA MESA SANITARY DISTRICT 0 - o DEPARTMENT OF FINANCE MARC R. PUCKETT INTEROFF"ICE MEMORANDUM DIRECTOR OF FINANCE TO: SANITARY DISTRICT BOARD OF DIRECTORS FROM: MARC R. PUCKETT, DIRECTOR OF FINANCE DATE: JUNE 3, 1999 SUBJECT: PRELIMINARY BUDGET FOR FISCAL YEAR 1999 -00 Attached for your information and review is a copy of the Preliminary Budget for the 1999 -00 fiscal year. This proposed budget will be used as a basis for discussion at the study session on June 3`a. The FY99 -00 budget will become the basis for calculating the FY99 -00 Solid and Liquid Waste Assessments. Included in this study session package are: • Preliminary 1999 -00 budget for the Costa Mesa Sanitary District. • Line item detail which supports the $955,270 District/City contract. • Preliminary calculations of the 1999 -00 estimated liquid and solid waste assessments. Staff will be available at the budget study session to discuss the preliminary budget proposal and answer any further questions that you may have. If there are any further questions after the budget study session, feel free to contact me directly at your convenience. Director of Finance Attachment COSTA MESA SANITARY DISTRICT GENERAL FUND - PRELIMINARY BUDGET 1999 -2000 FISCAL YEAR 10 Mos.Actual Plus 1998 -99 2 Mos Estimated 1999 -2000 ADOPTED 1998 -99 PROPOSED BUDGET ACTUAL BUDGET REVENUES Secured Taxes 92,700.00 75,122.68 76,850.00 Unsecured Taxes 6,000.00 6,378.80 6,000.00 Other Taxes 1,000.00 3,478.45 3,000.00 Delinquent Tax - Penalties 37,000.00 39,605.58 35,000.00 Permits 0.00 2,640.00 2,000.00 Excessive Effluent Discharge 0.00 6,048.00 6,048.00 Interest 300,000.00 316,427.89 310,000.00 Intergovernmental(Fema Disaster Reimbursement) 0.00 2,196.00 0.00 Permits & Inspection Fees 3,000.00 10,905.60 10,000.00 O.C.S.D. fees -CMSD share 5,412.00 7,732.79 6,000.00 Sale of Maps and Publications 0.00 103.20 100.00 Other Charges for Services 1,000.00 965.76 1,000.00 Special Assessments 6,000.00 8,471.44 6,000.00 Trash Charges 3,485,660.00 3,719,596.32 3,698,277.00 Sewer Charges 1,482,760.00 1,547,711.48 1,487,866.00 Contributions 15,000.00 28,394.96 25,000.00 OC Bankruptcy reimbursement 0.00 823.88 0.00 Annexation Fees 0.00 0.00 2,627.00 Non Operating -Other 0.00 7,261.82 0.00 TOTAL REVENUES 5,435,532.00 5,783,864.65 5,675,768.00 OPERATING EXPENSES Travel / Meals / Lodging / Registration / Mileage 1,000.00 6,039.02 8,000.00 Dues - Professional organizations 3,700.00 4,542.00 4,500.00 Board Members Fees (meeting attendance) 20,000.00 18,120.00 20,000.00 Supplies / Publications / Subscriptions / Promotion 8,750.00 3,145.31 5,000.00 Public Education / Information / Community Info 15,000.00 650.34 5,000.00 Repair & Maintenance 30,000.00 16,198.45 30,000.00 Election Expense 19,000.00 24,937.64 0.00 Attorney 35,000.00 41,130.00 45,000.00 District Engineer- Retainer 13,200.00 13,200.00 13,200.00 Engineering Services 105,000.00 96,657.60 105,000.00 Auditing Services 0.00 4,200.00 4,550.00 City Contract -Solid 172,827.00 107,119.97 183,950.00 City Contract - Liquid 787,323.00 674,022.80 771,320.00 Trash Hauler 1,898,000.00 1,923,017.99 2,045,500.00 Contract Code Enforcement 20,000.00 13,680.50 20,000.00 Recycling Contract 1,196,000.00 1,294,457.87 1,624,900.00 Manager 50,000.00 28,652.40 40,000.00 Transcription Services 10,000.00 5,112.46 8,000.00 General Liability- Insurance 36,960.00 36,960.00 36,960:00 Other Operating Costs 0.00 162.00 0.00 Sharps Program 8,700.00 3,989.35 6,000.00 Household Hazardous Waste Program 20,000.00 13,882.44 20,000.00 Telephone Book Recycling Program 10,000.00 10,599.60 11,000.00 Non - operating Expense - Other 5,000.00 23.09 2,000.00 TOTAL OPERATING EXPENSES 4,465,460.00 4,340,500.84 5,009,880.00 COSTA MESA SANITARY DISTRICT GENERAL FUND - PRELIMINARY BUDGET 1999 -2000 FISCAL YEAR CAPITAL PROJECTS PROPOSED 99 -00 149 Sinking Fd /Future Sewer Replcmnt (CRR) 156 Earthquake /Major Emerg. Sewer(CRR) 159 Televising Sewer Lines (CRR) 164 Misc. Sewer Work /Manhole Adj.(CRR) TOTAL PROPOSED CAPITAL PROJECTS CURRENTYEAR 147 Update Early Warning System (CRR) 149 Sinking Fd /Future Sewer Replcmnt (CRR) 150 Update Pumping Station Alarm System (CRR) 151 Reconstructing Various Sewer Lines (CRR) 152 Televising Sewer Lines (CRR) 153 Sewer Lateral Root Intrusion Study (CRR) 154 Reimburse Sewer Work - Other (CRR) 155 Sewer Master Plan Update (CRR) 156 Earthquake /Major Emerg Sewer (CRR) 157 Televising Sewer Lines (CRR) 158 Reimburse Sewer Work - Other (CRR) 159 Television Swr Lines (CRR) 161 Constr Water Svc, 11 Stns (CRR) 162 Pilot Prog. Use of Enzymes (CRR) 163 Upgrade Emerg Response Sys (CRR) 164 Misc Swr work /Manhole Adj. (CRR) TOTAL CURRENT YEAR TOTAL - CAPITAL PROJECTS(Proposed /Current Yr) TOTAL EXPENSES EXCESS(DEFICIENCY) OF REVENUES OVER EXPENDITURES GENERAL FUND FUND EQUITY Facility Replacement Reserve General Operating Reserve Sewer Construction Reserve(Closeout -Sewer Constr Fd Sinking Fund/ Fixture Sewer Replacement Reserve Capital Replacement Reserve 10 Mos.Actual Plus 1998 -99 2 Mos Estimated 1999 -2000 ADOPTED 1998 -99 PROPOSED BUDGET ACTUAL BUDGET 0.00 0.00 320,000.00 0.00 0.00 277,000.00 0.00 0.00 18,000.00 0.00 0.00 50,000.00 0.00 0.00 665,000.00 100,000.00 0.00 100,000.00 704,286.00 3,481.00 700,805.00 94,702.05 76,618.44 18,083.61 150,000.00 3,697.00 146,303.00 17,000.00 882.00 16,118.00 15,000.00 945.00 14,055.00 3,649.10 3,649.10 0.00 16,000.00 0.00 18,000.00 600,000.00 0.00 600,000.00 17,000.00 0.00 17,000.00 46,964.56 46,964.56 0.00 17,000.00 0.00 17,000.00 70,000.00 0.00 70,000.00 60,000.00 0.00 60,000.00 140,000.00 0.00 140,000.00 50,000.00 42,354.87 7,645.13 2,103,601.71 178,591.97 1,925,009.74 2,103,601.71 178,591.97 2,590,009.74 6,569,061.71 4,519,092.81 7,599,889.74 1,008,372.00 1,443,363.81 888.00 July 1, 1998 June 30, 1999 June30, 2000 Fund Equity Estim. Fund Equity Proposed FY 1998 -99 FY 1998 -99 FY 1999 -2000 333,516.00 333,516.00 333,516.00 1,917,052.00 3,360,416.00 3,361,304.00 0.00 110,770.00 110,770.00 704,286.00 700,805.00 1,020,805.00 1,641,734.00 1,466,623.00 1,811,623.00 Total Fund Equity 4,596,588.00 5,972,130.00 6,638,018.00 2 11 i COSTA MESA SANITARY DISTRICT GENERAL FUND PROPOSED BUDGET 1999 -2000 FISCAL YEAR COMBINED TRASH SEWER TOTAL REVENUES Secured Taxes 38,425.00 38,425.00 76,850.00 Unsecured Taxes 3,000.00 3,000.00 6,000.00 Other Taxes 1,500.00 1,500.00 3,000.00 Delinquent Tax - Penalties 17,500.00 17,500.00 35,000.00 Permits 0.00 2,000.00 2,000.00 Excessive Effluent Discharge 0.00 6,048.00 6,048.00 Interest 212,340.00 97,660.00 310,000.00 Permits & Inspection Fees 0.00 10,000.00 10,000.00 O.C.S.D. fees -CMSD share 0.00 6,000.00 6,000.00 Sale of Maps and Publications 0.00 100.00 100.00 Other Charges for Services 500.00 500.00 1,000.00 Special Assessments 3,000.00 3,000.00 6,000.00 Trash Charges 3,698,277.00 0.00 3,698,277.00 Sewer Charges 0.00 1,487,866.00 1,487,866.00 Contributions 25,000.00 0.00 25,000.00 Annexation Fees 1,313.00 1,314.00 2,627.00 TOTAL REVENUES 4,000,855.00 1,674,913.00 5,675,768.00 OPERATING EXPENSES Travel / Meals / Lodging / Registration / Mileage 4,000.00 4,000.00 8,000.00 Dues - Professional organizations 2,250.00 2,250.00 4,500.00 Board Members Fees (meeting attendance) 10,000.00 10,000.00 20,000.00 Supplies / Publications / Subscriptions / Promotion 2,500.00 2,500.00 5,000.00 Public Education / Information / Community Info 2,500.00 2,500.00 5,000.00 Repair & Maintenance 0.00 30,000.00 30,000.00 Attorney 22,500.00 22,500.00 45,000.00 District Engineer- Retainer 0.00 13,200.00 13,200.00 Engineering Services 0.00 105,000.00 105,000.00 Auditing Services 2,275.00 2,275.00 4,550.00 City Contract -Solid 183,950.00 0.00 183,950.00 City Contract - Liquid 0.00 771,320.00 771,320.00 Trash Hauler 2,045,500.00 0.00 2,045,500.00 Contract Code Enforcement 20,000.00 0.00 20,000.00 Recycling Contract 1,624,900.00 0.00 1,624,900.00 Manager 20,000.00 20,000.00 40,000.00 Transcription Services 4,000.00 4,000.00 8,000.00 General Liability- Insurance 18,480.00 18,480.00 36,960.00 Sharps Program 6,000.00 0.00 6,000.00 Household Hazardous Waste Program 20,000.00 0.00 20,000.00 Telephone Book Recycling Program 11,000.00 0.00 11,000.00 Non - operating Expense - Other 1,000.00 1,000.00 2,000.00 TOTAL OPERATING EXPENSES 4,000,855.00 1,009,025.00 5,009,880 00 3 COSTA MESA SANITARY DISTRICT GENERAL FUND PROPOSED BUDGET 1999 -2000 FISCAL YEAR CAPITAL PROJECTS PROPOSED 99 -00 149 Sinking Fd /Future Sewer Replcmnt (CRR) 156 Earthquake /Major Emerg. Sewer(CRR) 159 Televising Sewer Lines (CRR) 164 Misc. Sewer Work /Manhole Adj.(CRR) TOTAL PROPOSED CAPITAL PROJECTS TOTAL EXPENSES FUND EQUITY Trash Reserve Sewer Reserve Facility Replacement Reserve General Operating Reserve Sewer Construction Reserve(Closeout -Sewer Constr Fd) Sinking Fund/ Fixture Sewer Replacement Reserve Capital Replacement Reserve Total Fund Equity COMBINED TRASH SEWER TOTAL 0.00 320,000.00 320,000.00 0.00 277,000.00 277,000.00 0.00 18,000.00 18,000.00 0.00 50,000.00 50,000.00 0.00 665,000.00 665,000.00 4,000,855.00 1,674,025.00 5,674,880.00 June 30, 2000 Proposed FY 1999 -2000 0.00 0.00 888.00 888.00 333,516.00 3,360,416.00 110,770.00 1,020,805.00 1,811,623.00 6,638,018.00 COSTA MESA SANITARY DISTRICT RATE CALCULATION Dwelling LIQUID WASTE COLLECTION 17.72 FISCAL YEAR COMPARISON Commercial 13.39 FY 98/99 FY 99 -00 REVENUES: 000 sq. ft. Other Projected Liquid Charge 1999 -00 1,482,760 1,487,866 Interest Earnings 94,560 97,660 Taxes 99,700 60,425 Other Revenue 42,074 28,962 TOTAL REVENUES 1,719,094 1,674,913 EXPENDITURES: Operating Costs - Sanitation Dept. 769,617 771,320 Repair & Maintenance 30,000 30,000 District Engineer - Retainer 13,200 13,200 District Engineer - Engineering Ser 105,000 105,000 Increase for Facility Acquisition 2,072 0 Capital Improvement Projects 697,000 665,000 Direct Costs Subtotal 1,616,889 1,584,520 District Management 25,000 20,000 Board Members Meetings 10,000 10,000 Insurance 18,480 18,480 Memberships 1,850 2,250 Miscellaneous expense- Community Pro 3,500 2,000 Professional Svcs -Attny 17,500 22,500 Professional Svcs - Auditing Svcs 0 2,275 Publications & Legal Notices -U.S Po 875 500 Travel & Meetings 500 4,000 Public Education 7,500 2,500 Election Expenses 9,500 0 Transcription Services 5,000 4,000 Non - Operating Exp - Other(Contribut 2,500 1,000 Indirect Costs Subtotal 102,205 89,505 TOTAL EXPENDITURES 1,719,094 1,674,025 EXCESS(DEFICIENCY) OF REVENUE 888 OVER EXPENDITURES 1999 -2000 PRELIMINARY PROJECTED SEWER CHARGES: RATE ASSMT UNIT Single Family 23.02 Dwelling Multi /Mobile Homes 17.72 Dwelling Commercial 13.39 000 sq. ft. Industrial 39.44 000 sq. ft. Other 11.87 000 sq. ft. 1998 -99 SEWER CHARGES: Single Family 23.02 Dwelling Multi /Mobile Homes 17.72 Dwelling Commercial 13.39 000 sq. ft. Industrial 39.44 000 sq. ft. Other 11.87 000 sq. ft. 5 COSTA MESA SANITARY DISTRICT RATE CALCULATION SOLID WASTE COLLECTION FISCAL YEAR COMPARISON REVENUES: Projected Solid Waste Charge 1999 -00 Taxes Interest Earnings Other Revenue TOTAL REVENUES EXPENDITURES: Operating Costs - Sanitation Dept. Trash Hauler Contract Contract Code Enforcement Recycling Program Sharps Program Household Hazardous Waste Program Telephone Book Recycling Program Increase For Facility Acquisition Direct Costs Subtotal District Management Board Members Meetings Insurance Memberships Miscellaneous expense Professional Svcs -Attny Professional Svcs - Auditing Svcs Publications & Legal Notices Travel & Meetings Public Education Election Expenses Transcription Services Non - Operating Exp - Other Indirect Costs Subtotal TOTAL EXPENDITURES 1999 -2000 PRELIMINARY PROJECTED SOLID WASTE CHARGES: 1998 -99 Solid Waste CHARGES: FY 98/99 FY 99 -00 3,485,660 3,698,277 0 60,425 205,440 212,340 25,338 29,813 3,716,438 4,000,855 190,533 183,950 1,918,000 2,045,500 20,000 20,000 1,447,000 1,624,900 8,700 6,000 20,000 20,000 10,000 11,000 3,614,233 3,911,350 25,000 20,000 10,000 10,000 18,480 18,480 1,850 2,250 3,500 2,000 17,500 22,500 0 2,275 875 500 500 4,000 7,500 2,500 9,500 0 5,000 4,000 2,500 1,000 102,205 89,505 R 3,716,438 4,000,855 Funds Required Occupancy Rate 3,698,277 21,239 174.13 3,495,204 21,013 166.34 M CITY OF COSTA MESA, CALIFORNIA BUDGET HIGHLIGHTS: Sewers Program #20220 No significant change in service level. This service is fully funded by Costa Mesa Sanitary District trash assessments and reflects District on a contract basis. services provided to the FULL TIM E;EQUIVALENISTAFFI,NG: 7.0 7.1, 6.9 6.4 EXPENDITURES BY PROGRAM: 1996-97 1997-98 1998-99 1999-00 ACTUAL ACTUAL BUDGET BUDGET SALARIES & BENEFITS $ 429,011 $ 434,721 $ 400,190 $ 374,720 MAINTENANCE & OPERATIONS Materials & Supplies 39,066 84,536 69,010 77,050 Utilities 71,633 67,284 60,200 60,180 Communications & Transportation 8,256 7,445 12,520 12,050 Repairs & Maintenance 149 1,322 3,900 3,450 Insurance & Other Costs (145) 6,811 6,930 2,790 Allocated & Miscellaneous 66,216 181,210 208,180 213,380 Professional Services 4,139 935 - 189,314 349,543 360,740 368,900 TOTAL M & O EXPENDITURES FIXED ASSETS 10,206 12,898 19,800 27,700 SUB -TOTAL 628,531 797,162 780,730 771,320 CAPITAL IMPROVEMENTS - _ TOTAL EXPENDITURES $ 628,531 $ 797,162 $ 780,730 $ 771,320 EXPENDITURES BY ORGANIZATION: '• ••' 00 ACTUAL. ACTUAL BUDGET BUDGET Public Services Administration - 19100 $ 77 $ 3,190 $ 2,470 Engineering - 19200 - 51,360 49,370 Engineering Administration - 19210 78 _ Street Maintenance - 19220 6,373 _ Project Administration - 19400 1,228 - Sanitation - 19600 789,406 726,180 719,480 $ 628,531 $ 797,162 $ 780,730 $ 771,320 TOTAL EXPENDITURES RESOURCES: 00 BUDGET ACTUAL ACTUAL BUDGET Costa Mesa Sanitary District $ 628,531 $ 797,162 $ 780,730 $ 771,320 TOTAL RESOURCES $ 628,531 $ 797,162 $ 780,730 $ 771,320 CITY OF COSTA MESA, CALIFORNIA BUDGET HIGHLIGHTS: Refuse Management Program #20210 No significant change in service level. This service is fully funded by Costa Mesa Sanitary District trash assessments and reflects services provided to the District on a contract basis. FULL-TI_ME.EQUIVALENT STAFFING: I 1.8 1.8 1.7 1.5 EXPENDITURES BY PRO GRAM: 1996-97 .• ... 00 ACTUAL ACTUAL BUDGET BUDGET SALARIES & BENEFITS $ 94,272 $ 94,838 $ 141,230 $ 136,320 MAINTENANCE & OPERATIONS Materials & Supplies 3,163 1,461 2,600 2,200 Utilities - Communications & Transportation 2,658 6,409 3,200 3,700 Repairs & Maintenance 558 568 600 200 Insurance & Other Costs 145 2,414 440 180 Allocated & Miscellaneous 151,973 18,721 31,350 31,350 Professional Services 3,816 39 - 10,000 162,313 29,612 38,190 47,630 TOTAL M & O EXPENDITURES FIXED ASSETS SUB -TOTAL 256,585 124,450 179,420 183,950 CAPITAL IMPROVEMENTS _ _ _ TOTAL EXPENDITURES $ 256,585 $ 124,450 $ 179,420 $ 183,950 EXPENDITURES BY ORGANIZATION: .., ii ACTUAL ACTUAL BUDGET BUDGET Public Services Administration - 19100 $ 569 $ 3,420 $ 12,690 Sanitation - 19600 123,881 176,000 171,260 TOTAL EXPENDITURES $ 256,585 $ 124,450 $ 179,420 $ 183,950 RESOURCES: 1999-00 ACTUAL ACTUAL BUDGET BUDGET Costa Mesa Sanitary District. $ 256,585 $ 124,450 $ 179,420 $ 183,950 TOTAL RESOURCES $ 256,585 $ 124,450 $ 179,420 $ 183,950 COSTA MESA SANITARY DISTRICT Rate Calculation for CR Transfer, Inc. Fiscal Year 1999 -2000 1998 -99 Year Base Rate $27.25 1998 -99 1998 -99 Diversion % 37.50% Base Rate 27.25 7.74 34.99 1999 -00 Diversion% 50.00% Landfill Rate 13.75 2.75 11.00 1998 -99 Landfill Fee(per Ton) $22.00 1998 -1999 Landfill Fee @ $22.00 x 37.50% = 13.75 1999 -00 Landfill Fee(per Ton) $22.00 Transfer Rate 41.00 4.99 45.99 CPI as of April, 1998 161.8 Required CPI as of April, 1999 166.6 CPI ( 166.6 - 161.8) / 161.8 = 3% 1998 -99 Base $27.25 CPI 3% 0.82 1999 -2000 Landfill Fee @ $22.00 x 50.00% = 11.00 $6.92 per ton 6.92 1998 -1999 Landfill Fee @ $22.00 x 37.50% = 13.75 Per Ton Increase 7.74 -2.75 Fiscal Year Required Base Compensation per ton of waste Beginning Diversion delivered to CRT (excluding landfill fees) JULY 01 CPI Not to exceed 3% 1995 25.00% $18.92 + 3% (18.92)= 0.03000 1996 30.00% Previous Base + CPI 0.01547 1997 30.00% Previous Base + CPI 0.01270 1998 37.50% Previous Base + CPI + $6.92 per ton 0.01442 1999 50.00% Previous Base + CPI + $6.92 per ton 0.03000 2000 50.00% Previous Base + CPI 2001 50.00% Previous Base + CPI 2002 50.00% Previous Base + Renegotiated CPI 1998 -1999 FISCAL YEAR TONNAGE July 3,081.51 231.39 3,312.90 August 2,731.70 195.42 2,927.12 September 2,872.45 231.89 3,104.34 October 2,590.58 169.24 2,759.82 November 2,580.11 166.48 2,746.59 December 2,891.54 226.45 3,117.99 January 2,577.40 180.18 2,757.58 February 2,296.72 171.32 2,468.04 $18.92 $19.49 $19.79 $20.04 $27.25 $34.99 March April May1998 "' June1998' 2,787.43 2,838.96 2,908.81 2.801.96 Total Tonnage 35,331.59 Avg. Per Month 2,944.30 '= Based on June of 1998 total ' *= Based on May of 1998 total COSTA MESA SANITARY DISTRICT Rate Calculation for CR Transfer, Inc. Fiscal Year 1999 -2000 212.14 2,999.57 185.56 3,024.52 206.66 3,115.47 195.69 2.997.65 TOTAL 35,331.59 Total x Base Rate= 35,331.59 X 34.99= 1,236,252.33 Total x Landfill Fee= 35,331.59 X 11.00= 388,647.49 Total= 1,624,899.82 Total Budget = 1,624,900.00 10 v COSTA MESA DISPOSAL rate Calculation Trashrate CONSUMER PRICE INDEX(LOS ANGELES /RIVERSIDE, ORANGE AREA) INCREASE Index as of April, 1998 161.8 Index as of April, 1999 166.6 Occupancy as of May, 1999 21,239 (occupancy total per Lois) Percentage increase (166.6 - 161.8)/ 161.8 = 3% Basic Rate Calculation : Last Year's Basic Rate (Sec. IV)= 7.7650 per occupancy New Basic Rate= (7.7650 X 0.2329 + 7.765 Effective July 1, 1999, the rate 7.9979 7.9979 X 21,239 + 12= 2,038,409.00 Large Item Pickup Landfill Char 7,000 $ 2,045,409.00 Budget Amount $ 2,045,500.00 11 TO FROM: DATE: SUBJECT: CITY OF COSTA MESA INTER OFFICE MEMORANDUM DECEIVED MAR 2 2 1999 Xjff MW ALLAN ROEDER, CITY MANAGER, CITY OF COSTA MESA �: ROBIN HAMERS, DISTRICT MANAGER, COSTA MESA SANITARY DISTRICT WILLIAM J. MORRIS, DIRECTOR OF PUBLIC SERVICES MARCH 15, 1999 CHARGES TO THE COSTA MESA SANITARY DISTRICT FOR FISCAL YEAR 1999 -2000 Every year the Public Services Department and Costa Mesa Sanitary District evaluate the staff needs of the Sanitary District as provided by City staff. The following table illustrates the current budget year and the proposed budget year. The figures in the amount column represent annual (12 month) base salary costs only. POSITION EXISTING EXISTING PROPOSED PROPOSED 1998 -99 FY 1998 -99 FY 1999 -2000 FY 1999 -2000 FY PERCENTAGE AMOUNT PERCENTAGE AMOUNT CITY 2.5% $2,690 2.5% $2,830 ENGINEER ASST. CITY 7.5% $7,020 7.5% $7,740 ENGINEER ASSISTANT 25% $15,840 25% $15,840 ST. SUPER. TECH 3 5% $2,580 5% $2,580 TECH 3 7.5% $3,870 7.5% $4,130 MANAGEMENT 1.25% $710 1.25% $710 ANALYST EXEC. 2.5% $800 2.5% $820 SECRETARY OFFICE 20% $4,730 20% SPEC. I TOTAL $38,240.00 $39,840.00 1.2 The proposed percentages for 1999 -2000 were decided upon after discussions with the Costa Mesa Sanitary District (CMSD) staff, and it was detennined that the percentages would remain the same. In addition, City and CMSD staff have agreed to adjust the percentage of District manpower and equipment charged back to the City for maintenance of the City's storm drain system by CMSD- dedicated personnel. The proposed charges are based on actual time spent during the past several years. The figures in the amount column for personnel represent annual (12 month) base salary costs only. POSITION EXISTING EXISTING PROPOSED PROPOSED 1998 -99 FY 1998 -99 FY 1999 -2000 FY 1999 -2000 FY PERCENTAGE AMOUNT PERCENTAGE AMOUNT 2 SENIOR 6.25% $2,560 24% $9,800 MAINT. $2,560 $9,800 WORKERS SENIOR 0 $0 8% $4,070 LEAD MAINT. WORKER VACTOR 0 $0 24% $13,150 TRUCK PICK -UP 0 $0 8% $690 TRUCK TOTAL $5,120 $37,510 The FY 199 -2000 proposed total charges. of City staff time allocated to the Costa Mesa Sanitary District ($39,840) less the proposed total amount charged back to the City by CMSD- dedicated staff and equipment ( $37,510) results in a net charge to the CMSD of $2,330. Your concurrence on the proposed 1999 -2000 percentages is requested. If you have any questions or concerns with these percentages or amounts, please let me know. Approved: Allan L. Roeder City Manager DT Approved: ��) 4., Robd Harriers, Manager Costa Mesa Sanitary District c: Marc R. Puckett, Director of Finance Ernesto Munoz, Assistant City Engineer ,,Donna Theriault, Management Analyst Lois Thompson, Assistant Manager, Costa Mesa Sanitary District CMSDChargesMemoWdoc 13 C 01; CITY OF COSTA MESA, CALIFORNIA 14 SANITATION SALARIES AND BENEFITS 1996-97 1997-98 1998-99 1999-00 ACCOUNT DESCRIPT16N NUMBER ACTUAL ACTUAL BUDGET BUDGET Regular Salaries - Non -Sworn 501200 $ 359,948 $ 381,180 $ 342,470 $ 346,150 Regular Salaries - Part-Time 501300 6,537 - - - Overtime 501400 30,474 34,387 22,960 25,000 Accrual Payoff - Excess Maximum 501500 2,082 3,914 4,040 4,500 Vacation /Comp Time Cash Out 501600 2,317 1,795 3,530 4,000 Holiday Allowance 501700 1,064 52 - 800 Cafeteria Plan 505100 38,900 45,062 47,440 52,230 Medicare 505200 2,929 3,340 1,310 1,370 Retirement 505300 46,057 29,750 60,660 37,980 Longevity 505400 8,493 - - - Professional Development 505500 561 2,965 3,100 3,980 Unemployment 505800 372 381 350 350 Workers' Compensation 505900 12,649 12,955 11,840 13,780 Total Salaries and Benefits $ 512,383 $ 515,781 $ 497,700 $ 490,140 14 CITY OF COSTA MESA, CALIFORNIA 15 SANITATION MAINTENANCE AND OPERATIONS ACCOUNT 1996-97 1997-98 1998-99 • ,0 ACCOUNT DESCRIPTION NUMBER ACTUAL ACTUAL BUDGET BUDGET Stationary and Office 510100 $ 1,365 $ 1,274 $ 1,700 $ 1,700 Multi- Media, Promotions and Subscriptions 510200 2,547 1,918 1,800 1,000 Small Tools and Equipment 510300 2,455 2,752 3,500 3,500 Uniforms and Clothing 510400 1,055 1,046 1,200 1,200 Safety and Health 510500 116 1,422 500 500 Maintenance and Construction 510600 31,488 77,581 62,910 71,350 Electricity - Power 515200 64,421 67,085 60,000 60,000 Water - Domestic 515500 166 199 200 180 Postage 520100 4,094 9,223 9,500 9,500 Telephone /Radio /Communications 520400 3,518 4,260 6,100 6,100 Meetings and Conferences 520500 2,734 50 120 150 Mileage Reimbursement 520600 - - 850 - Underground Lines 525300 - 95 - 800 Office Furniture 525600 - - - - Office Equipment 525700 465 18 950 150 Other Equipment 525800 242 1,777 2,700 2,700 Employment 530100 7,687 970 - - Financial and Information Services 530500 291 - - - Internal Rent 535300 61,992 70,013 85,030 90,130 External Rent 535400 - 47 - 100 Indirect Costs 535700 75,000 150,000 150,000 150,000 Central Services 535800 5,581 656 4,500 4,500 General Liability 540100 2,473 9,129 - - Other Equipment 590800 10,181 12,898 19,800 27,700 Total Maintenance and Operations $ 277,871 $ 412,411 $ 411,360 $ 431,260 TOTAL SANITATION $ 790,254 $ 928,192 $ 909,060 $ 921,400 15 AH AI AJ AK AL AM AN AP AQ AR AS AT AU AV AX 1 PERSONNEL SALARIES BY PROGRAM SANITATION ADMIN 1999 -00 PERSONNEL COSTS BY PROGRAM SANITATION ADMIN 1999 -00 2 3 4 5 Fund Department: Division Public Services Sanitation Account Name /Number: TOTAL AMOUNT 20210 18.75% 20220 74.41% 30111 6.84% TOTAL PROGRAMS 6 7 Employee Name Position Control Number TOTAL SALARY Program 20210 Program 20220 Program 30111 TOTAL Salaries Non -Sworn - 501200 $346,156 $64,904 $257,576 $23,676 $346,156 8 Salaries Part Time - 501300 $0 $0 $0 $0 $0 9 Overtime - 501400 $25,000 $4,687 $18,603 $1,710 $25,000 10 Accrual Pay Off- 501500 $4,500 $844 $3,348 $308 $4,500 11 Thompson, LID 773 1 $56,484 50% $28,2421 50% $28,242 0% $0 100% $56,4841 Vac/Com Cash Out - 501600 $4,000 $750 $2,976 $274 $4,000 12 Holiday Allowance - 501700 $800 $150 $595 $55 $800 13 Vasquez, GS 791 $50,868 0% $0 92% $46,799 8% $4,069 100% $50,868 Separation Pay-Off - 501800 $0 $0 $0 $0 $0 14 Professional Development - 505500 $4,000 $750 $2,976 $274 $4,000 15 Brown, DB 792 $42,936 0% $0 100% $42,936 0% $0 100% $42,936 Medical /Dental - 505100 $52,224 $9,792 $38,860 $3,572 $52,224 16 Medicare - 505200 $1,365 $256 $1,015 $93 $1,365 17 Boyd, CJ 789 $40,848 0% $0 76.00% $31,044 24.00% $9,804 100% $40,848 Retirement - 505300 $37,983 $7,122 $28,263 $2,598 $37,983 18 Unemployment - 505800 $346 $65 $258 $24 $346 19 Bray, GM 790 1 $40,848 0% $0 76.00% $31,044 24.00% $9,804 100% $40,848 lGeneral Workers Com enstion - 505900 $13,769 $2,582 $10,246 $942 $13,769 20 Liability - 540100 $33,965 $6,368 $25,273 $2,3231 $33,965 21 Tovar, JI 788 $40,848 0% $0 100% $40,848 0% $0 100% $40,848 TOTAL $524,108 $98,2701 $389,990 $35,848 $524,108 22 23 Revak, LJ 774 $37,624 50% $18,812 50% $18,8121 0% $0 100% $37,624 24 25 Guastella, DM 775 $35,700 50% $17,850 50% $17,850 0% $0 100% $35,700 26 27 28 29 TOTAL $346,156 18.75% $64,904 74.41% $257,576 6.84% $23,676 100.00% $346,156 30 i t COSTA MESA SANITARY DISTRICT FACILITIES REVOLVING FUND - PRELIMINARY BUDGET 1999 -2000 FISCAL YEAR REVENUES Interest Connection fees Other Charges for Services TOTAL REVENUES 10 Mos.Actual Plus 1998 -99 2 Mos Estimated 1999 -2000 ADOPTED 1998 -99 PROPOSED BUDGET ACTUAL BUDGET 99,821.00 106,791.30 103,000.00 40,215.00 44,703.00 42,000.00 0.00 24.00 0.00 140,036.00 151,518.30 145,000.00 EXPENSES CAPITAL PROJECTS Prior Year Projects 128- Mesa /Birch Sewer Realignment (CIR) 221,000.00 0.00 221,000.00 160 - Fairview Park Sewer (CIR) 260,000.00 260,000.00 0.00 TOTAL - Expenses- Capital Projects 481,000.00 260,000.00 221,000.00 Excess of Revenues over Expenses Facilities Revolving Fund Fund Equity Available Fund Equity Capital Improvement Reserve Total Fund Equity 145,000.00 July 1, 1998 June 30, 1999 June 30, 1999 Fund Equity Estim. Fund Equity Proposed FY 1998 -99 FY 1998 -99 FY 1999 -2000 1,191,941.00 1,343,459.00 1,488,459.00 481,000.00 221,000.00 221 000.00 1,672,941.00 1,564,459.00 1,709 459.00 17 CALIFORNIA RESOURCE RECOVERY ASSOCIATION WHO WE ARE The California Resource Recovery Association is a dynamic, non - profit organization dedicated to resource conservation through the practices of reuse, recycling and composting. The CRRA works to expand markets for recycled materials, promotes sustainable materials policies and is a clearinghouse for information, innovation, and industry and governmental initiatives. CRRA newsletters, workshops and conferences provide up -to- the - minute information on issues that shape the recycling and composting fields. CRRA is the premier organization for linking like- minded individuals from every facet of the industry. Non - profits, waste haulers, recyclers, state, federal and local government, recycled product manufacturers and many others come together under the CRRA umbrella. We invite you to join us. TECHNICAL COUNCILS CRRA members are encouraged to join technical councils to provide input on key policy issues and to develop more services in specific areas of interest. The seven technical councils are: California Organic Recycling Council (CORC) - Provides a unified voice on government regulation of composting facilities, product specifications, market development, education and other issues concerning organic materials recycling. Business Recyclers Educational Assistance Link (B. REAL) - Provides policy leadership and educational and technical assistance to businesses in California. Repair, Resale and Reuse Council (RRaRC) - Assists in marketing reuse and repair through consumer education. California Collegiate Recycling Technical Council (CCRTC) - Addresses the specific needs of college campus recycling programs. Independent Recyclers Council (IRC) - Addresses concerns unique to the private recycling collection and processing industry. Local Agency Technical Council (LAIC) - Addresses concerns of cities, counties, sanitation districts and other local agencies. Global Recycling Council (GRC) - Dedicated to advancing national and global messages around Zero Waste. DISTRICTS AND CHAPTERS Geographically -based districts encompass all regions of the state. Members of each district elect one director to serve a two -year term on the state Board of Directors. Each district may also choose to form a local CRRA chapter. Chapters are the heart of CRRA, where members meet regularly to share information and exchange views. Chapters also allow local concerns to be addressed at an effective local level, while dissemination information about statewide needs and problems. In San Diego, the local chapter started the "Take- the - Wrap" campaign to remove recycling labels from plastic products which are non - recyclable. It has since spawned a national movement to encourage companies to label their products in a more environmentally - correct fashion. Other chapters have organized a variety of recycling campaigns like telephone book and holiday tree recycling. Many chapters have also organized workshops, tours and forums to educate professionals in their area. For more information, please call 916- 441 -CRRA or Fax 916 -446 -7189 POLICY LEADERSHIP AND REPRESENTATION CRRA identifies issues facing the industry, develops broad policy consensus and authors policy- setting documents such as the State Recycling Policy and the Recycling Agenda for the 1990's. These documents were used by California legislators to develop laws governing waste reduction, recycling, composting and solid waste management practices throughout the state. Through its Board of Directors, technical councils, committees, chapters, conferences and workshops, CRRA is on the cutting edge of all aspects of the industry. Supported by this extensive grassroots network, CRRA's Executive Director represents the organization as a voice for recycling in Sacramento. CRRA actively represents members before state agencies and the Legislature on critical issues affecting the industry and also assists them in communicating their concerns to key decision - makers in the Capitol. WHY YOU SHOULD JOIN CRRA is the perfect organization for people involved in reuse, recycling and composting to expand their knowledge and solve problems within the industry. The association provides contact with the people who influence the shape and growth of these industries. The CRRA is committed to providing forums for increased communications among government, industry and environmentalists: a dialogue which will make the industry stronger and more profitable, conserve precious resources and meet the challenges of state and federal mandates. CRRA is where all facets of resource conservation converge and where much of the future reuse, recycling and composting policies and markets in California will take shape. CRRA actively works towards new ideas and practices that will create jobs, reduce waste, build a sustainable economy and protect the environment. NATIONAL RECYCLING COALITION JOINT MEMBERSHIPS The CRRA enjoys a strong relationship with the National Recycling Coalition (NRC). As an affiliate State Recycling Organization (SRO) to the NRC, CRRA has access to other state and regional recycling organizations and professionals dedicated to similar goals. CRRA members may join the NRC as an individual joint member for a greatly reduced rate. Please see the insert for the most current joint member rate and information about discounted subscription rates for various publications. MEMBERSHIP BENEFITS All members receive the following benefits: • One vote (except multiple organization members, who select a single designee to vote) and the opportunity to run for CRRA Board of Directors. • CRRA publications: • Recyc /eScene monthly newsletter • Membership directory • Technical council agendas and mailings (on request) • Meeting notices • Membership mailings • Registration discount to CRRA events for one person (transferable, except for Individual membership). • Legislative representation. ' Discount subscription to Resource Recycling Journal at $32 per year - save $10. • Optional discounted joint membership with National Recycling Coalition. • Opportunity to participate on up to two CRRA committees and /or technical councils. Proceed to membership form... ❑ New ❑ Renewal If "new ", referred by: ®$25 RecvcleScene Subscription Only ❑ $25 Student / Nonprofit (Requires proof) $50 Individual - RecvcleScene & Vote Only $75 Individual - RecvcleScene , Vote & Discounts (non transferrable) — ®$100 Organization Single - Single Name, Transferrable _os; ❑ $250 Organization Multiple - 4 Names, 1 Vote, Same Location CmsJ ❑$500 Organization Multiple -10 Names, 2 Votes, Not at Same Location ❑ $22.50 more to join NRC Name(CRRA voter): Address: .................... City: ......................... State: ......................... I I .........Zip Code: County of membership State Senator ................( Assembly Member ....... I— Affiliation Type............ Al (City Govenment) I r (select up to two) : ® CORC ... ❑ RaRC ❑ B. Real Q CCRTC ReMarC ® IRC ❑ LATC ® Please bill me $32 for Resource Recycling Journal ❑ Please bill me $45 for BioCycle Journal Use your browsers PRINT button to print this form and mail with your check to: CRRA, P.O.Box 162789, Sacramento, CA 95816. Mewl fje/sG� CAD C(A M f Tosi hC S 5 Non P+'f /Tra('-e- R-t -s-e 44-L' i- r 5 AeA6e►'(V+ ill o� i��l NOTICE OF PUBLIC HEARING Please be advised that a public hearing will be held by the Costa Mesa Sanitary District on August 12, 1999, at 6:00 p.m. in the City of Costa Mesa, Council Chambers, 77 Fair Drive, Costa Mesa, California, to consider any protests to the proposed increase of the Sanitary District's refuse rate charged at your property. This notice and proposed rate does not apply if your property utilizes a dumpster or receives refuse service from a private company. BASIS AND REASON FOR INCREASE The present refuse rates do not cover the cost of providing trash services to Sanitary District customers. To meet the requirements of AB939, the District is requiring its recycler to increase diversion of the waste stream from the current level of 37'/2% to 50 %. The associated processing costs for the increased diversion and annual CPI adjustments have created the need to adjust the rates. The proposed rate increase will apply to single family dwellings and small multi- family dwellings that use the curbside trash collection. The current charge per dwelling unit is $166.24 per year, and the proposed rate is $ XXX.XX per year. For further information, please contact Lois Thompson, Assistant Manager, at (714) 754 -5043. MP99 -042 COSTA MESA SANITARY DISTRICT • e DEPARTMENT OF FINANCE IM1IARC R. PUCKETT INTEROFFICE MEMORANDUM DIRECTOR OF FINANCE TO: SANITARY DISTRICT BOARD OF DIRECTORS FROM: MARC R. PUCKETT, DIRECTOR OF FINANCE DATE: MAY 12, 1999 SUBJECT: TREASURER'S REPORT FOR THE MONTH OF APRIL 1999 Attached is the Treasurer's Report for the month of April, 1999. This report of the District's portfolio lists the types of investments, institutions, maturity dates and interest rates along with the District's bank reconciliation. All of the District's investments as of April 30, 1999, are in compliance with both the •Investment Policy and the California Government Code. All market values provided in this report were obtained from the District's custodial bank, Bank of New York. As of April 30, 1999, the District has adequate liquid cash reserves necessary to meet its obligations for the next six months. The weighted average interest rate for the Costa Mesa Sanitary District investment portfolio at April 30, 1999, was 5.262 %. The weighted average days to maturity was 144 days. MA R. PUCKETT Director of Finance Attachment • I. • COSTA MESA SANITARY DISTRICT TREASURER'S REPORT OF MONIES ON DEPOSIT AS OF APRIL 30, 1999 ACTIVE ACCOUNTS Bank of America Reconciling Items Total Active Accounts INVESTMENTS Local Agency Investment Fund Sweep Account Federal Agency Securities Total Investments TOTAL CASH DEPOSITS OUTSTANDING BANK BALANCE IN TRANSIT CHECKS $ 14,042.34 0.00 390.00 1,814.16 0.00 14,042.34 1,814.16 390.00 7,807,588.06 32,078.23 1,000,000.00 8,839,666.29 0.00 0.00 $ 8,853,708.63 1,814.16 390.00 s ii �4 ARC R. PUCKETT D E City Treasurer BOOK BALANCE 13,652.34 1,814.16 15,466.50 7,807,588.06 32,078.23 8,839,666.29 8,855,132.79 I • INSTITUTION • COSTA MESA SANITARY DISTRICT INVESTMENTS AND INVESTMENT EARNINGS AS OF APRIL 30, 1999 INTEREST INTEREST INVESTMENT EARNED AT PURCHASE MATURITY RATE DES AMOUNT 04/30/99 DATE DATE Higgins Capital Management, Inc. 6.330 FNMA 1,000,000.00 ' 0.00 04/02/98 04/01/03 Local Agency Investment Fund 5.119 STP $ 7,807,588.06 1,094.99 -- -- Bank of New York 4.210 SWEEP 32,078.23 3.70 -- -- Gilford Securities 6.415 FHLB 1,000,000.00 2,851.11 10/15/97 10/15/02 TOTAL $ 8,839,666.29 3,949.80 KEY: STP - State Treasurers Pool FNMA - Federal National Mortgage Assoc. FHLB - Federal Home Loan Bank SWEEP - Stagecoach Treasury Money Market Fund * = Called investment not included in the total. COSTA MESA SANITARY DISTRICT CASH BALANCE BY FUND AS OF APRIL 30, 1999 GENERAL FUND SEWER CONSTRUCTION FACILITIES REVOLVING TOTAL w $ 6,918,850.35 168,828.48 1,767,453.96 $ 8,855,132.79 COMMENTS CALLED 04/01/99 0 INSTITUTION Local Agency Investment Fund Bank of New York Gilford Securities • COSTA MESA SANITARY DISTRICT OUTSTANDING INVESTMENTS AS OF APRIL 30, 1999 TYPE OF INVESTMENT Pool Sweep FHLB WEIGHTED AVERAGE OF PORTFOLIO WEIGHTED AVERAGE DAYS TO MATURITY It- PURCHASE MATURITY/ DAYS TO INTEREST 10/15/97 10/15/02 1,264 10/15/99 5.262 % 144 DAYS • TE COST 5.119 % $ 7,807,588.06 4.210 % 32,078.23 6.415 % 1,000,000.00 Total outstanding investments $ 8,839,666.29 0 0 COSTA MESA SANITARY DISTRICT SCHEDULE OF INVESTMENTS OUTSTANDING FOR ALL MATURITIES WITH MARKET VALUES AS OF APRIL 30, 1999 PURCHASE DATE MATURITY/ CALL DATE INSTITUTION TYPE OF INVESTMENT PAR INTEREST RATE COST MARKET VALUE N/A CONTINUOUS LAIF POOL N/A 5.1197 7,807,588.06 7,807,588.06 N/A CONTINUOUS Bank of New York SWEEP N/A 4.210% 32,078.23 32,078.23 10/15/97 10/15/02 Gilford Securities FHLB $ L00f1,000.110 6.4157, 1.000,000.00 1,003.750.00 Total investments outsmnding w $ I ,IlUI1,000.11U 8.839.666.29 8.843,41629 2.85 L 11 0,001.11 NET GAIN /LOSS IF SOLD ACCRUED (INCLUDES INTEREST ACCRUED INTEkESr) 0 0 0 0 2,851.11 6,601.11 $ I ,IlUI1,000.11U 8.839.666.29 8.843,41629 2.85 L 11 0,001.11 M t COSTA MESA SANITARY DISTRICT INVESTMENT ACTIVITY SUMMARY FOR THE MONTH OF APRIL 1999 • • Total investments outstanding as of March 31, 1999 Additions: Investment Purchases: None Deductions: Investment Maturity Proceeds: None Investments Called: FNMA Net increase(decrease) in Sweep Account Net increase (decrease) in LAIF Total investments outstanding as of April 30, 1999 $ 7,868,183.13 (1,000,000.00) 31,088.10 1,940,395.06 $ 8,839,666.29 0