Agenda Packets - Board - 1999-01-14N�� +
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-`e0STA MESA SANITARY DISTRICT
d AGENDA
Regular Meeting
January 14, 1999
CALL TO ORDER - 6:00 p.m. - Conference Room 1 A
II. PLEDGE OF ALLEGIANCE
III. INVOCATION
IV. ROLL CALL
V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine
and will be enacted in one motion in the form listed below. There will be no separate discussion on
these items prior to the time the Board votes on the motion, unless members of the Board, staff, or
the public request specific items to be removed from the Consent Calendar for discussion, in which
event the item will be removed from the Consent Calendar rand considered in its normal sequence on
the agenda. i �4.�0� ,O-rP a .eY ce C `�
Minute Approval
1. Recycling Committee - December 8, 1998 Approve
2. Regular Meeting - December 10, 1998 Approve
Reports
Manager's Reports
3. Occupancy Report and payment to Costa Mesa Disposal Approve
for trash collection services for January 1999
4. Refunds,'` See Attached Report Approve as Shown
5. Recycling Reports
(a) Waste Diversion Report - December 1998 Receive and File
(b) Contract Payment to CR Transfer for recycling Approve
services and disposal for December 1998
r n
COSTA MESA SANITARY DIS CT January 14, 1999
AGENDA Page 2
e
RECOMMENDED
ACTION
Engineer's Reports
6. Project Status Report Receive and File
Treasurer's Reports
7. Financial Report as of December 31, 1998 Receive and File
8. Report of Monies on Deposit as of December 31, 1998 Receive and File
9. Warrant Register for January 1999 in the amount of $416,474.22 Approve Payment
-------------------------------- - - - - -- -END OF CONSENT CALENDAR------------ - - - - --
VI. WRITTEN COMMUNICATIONS
VII. PUBLIC COMMENTS
Vill. MANAGER'S REPORTS
A. Source Reduction and Recycling Element AB939
1. Update on Activities
Xa) Anti - Scavenging and Screening of Trash Containers
Enforcement Reports
(1) Police Report Accept Report
(2) District Ordinance Enforcement Officer Report Accept Report
(a) Citation Update Accept Report
✓mob) Recycling Committee - Special Meeting January 12, 1999
(1) Residential Trash Collection Program
(a) Update on Pilot Program Accept Report
(b) Multi - Family Dwelling Service Accept Report
(c) Costa Mesa Disposal Participation in Programs Accept Report
/B. Telephone Book Recycling Program Accept Report
C. Christmas Tree Recycling Program Accept Report
COSTA MESA SANITARY DIS CT January 14, 1999
AGENDA Page 3
RECOMMENDED
ACTION
✓D. Greeting Card Recycling Program Accept Report
E. Board Education Program
1. CSDA Training Workshop - February 4 -5, 1999 Accept Report
2. CSDA Training Workshop - March 10, 1999 Accept Report
3. 1 Special District Institute "1999 Board Member Leadership" Accept Report
Seminar - February 18 -20, 1999 in Huntington Beach
-"F. Safety /Loss Control Committee
1. Minutes of Meeting Held December 22, 1998 C Approve Minutes
v' G. HHW Grant Resolution No. 99 -615 �{ -' Approve
,0/
!' H. Daily Pilot Annual Almanac Advertisement �� Consider Publication
pr��� IPA'
IX. ENGINEER'S REPORTS
0 DM, v
70 v�OOd
0 ' . ✓A. Project 149 - Si king Fund for Future Sewer Replacement Approve Project Report
4" -4 —
�✓ B. Project 163 - Upgrade Emergency Response Equipment Approve Proposal
Proposal to complete project
-C. Project 151 - Reconstructing Various Sewer Lines Approve Proposal
Proposal to begin design phase
X. TREASURER'S REPORTS
Orange County Bankruptcy Accept Report
B. Investment Oversight Committee Meeting - January 14, 1999 Postponed
C. Announcement of New Finance Director Accept Report
XI. ATTORNEY'S REPORTS Jt ���,,,�
✓A. SDRMA Suggested Board Manual�Update U 1 Accept Report
B. Operations Code
1. Ordinance No. 30 - Adopting an Operations Code Adopt or Continue
to Discuss
/C. Draft Grease Interceptor Ordinance Review Draft
> COSTA MESA SANITARY DISAT
AGENDA
XII.
•
January 14, 1999
Page 4
RECOMMENDED
ACTION
D. Agreements for Emergency Services ®� 1
V
1. National Plant Services 41 G
Approve Agreement
2. Sancon Engineering II, Inc. !-
/���� Approve Agreement
E. Inquiries by Revenue Enhancement Group Approve
�f ns Closed Session Pursuant
to Government Code
Section 54956.9(b)(3)(c)
LOCAL MEETINGS
A. Independent Special Districts of Orange County S xe -,j 0-/K- �yy
l / t �Co
1. Quarterly Meeting /ISDOC Election /LAFCO Election Accept Report
January 14, 1999
B. Local Agency Formation Committee (LAFCO)
Accept Report
C. Special District Technical Advisory Committee (SDTAC)
Accept Report
D. Costa Mesa Chamber of Commerce Legislation Committee
Accept Report
E. Orange County Sanitation District
Accept Report
1. Regular Meeting of December 16, 1998
?wa..,,._. Accept Report
2. New Information Video - Protecting the Envir, nment Make Available
F. City of Costa Mesa City Council Meeting for Viewing
1. Study Session of January 11, 1999
Accept Report
XIII. OLD BUSINESS
XIV. NEW BUSINESS
XV. ORAL COMMUNICATIONS
XVI. ADJOURNMENT
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P.O._ Box,8127
£t' Fountain Valley, CA
r
92728 -8127
street address:
=: ".10844 Ellis Avenue
Fountain Valley, CA
92708 -7018
k
Member
Agencies
Cities
Anaheim
Brea
Buena Park
Cypress
in Valley
Fullerton
burden Grove
Huntington Beach
Irvine
La Habra
La Palma
Los Alamitos
Newport Beach
Orange
' Placentia
Santa Ana
Seal Beach
Stanton
Tustin
Villa Park
Yorba Linda
County of Orange
anitary'Districts
Costa Mesa
Midway City
Water Districts
- Irvine Ranch
ORANGE COUNTY SANITATIP DISTRICT
December 21, 1998
Robin Harriers
Manager
Costa Mesa Sanitary District
77 Fair Drive
P.O. Box 1200
Costa Mesa, CA 92628 -1200
SUBJECT: New Information Video
We would like to share with you a new video from the Orange County Sanitation
District that describes how wastewater from your city is treated. We hope the
video answers some of the questions you or your city's residents may have
about our wastewater- treatment processes and about the importance of
environmentally safe practices.
You may also find it helpful to know that the Sanitation District has a Speaker's
Bureau with representatives who are available to meet with city, residential or
business groups. More than 20 employees are members of our Speaker's
Bureau and are specialists in a wide range of areas to meet the information
needs of each group. We also conduct guided tours of our Fountain Valley
treatment facility and offer school presentations featuring an animated character
named "Clean Water Willie." Any of these services can be arranged by
contacting either Cymantha Atkinson (714) 593 -7122 or Suzanne Smith
(714) 593 -7123.
If I may be of any assistance to you or your staff, please call me at
(714) 593 -7120.
/? 7a- zl,
Michelle Tuchman
Director of Communications
"To Protect the Public Health and the Environment through Excellence in Wastewater Systems"
•
•
COSTA MESA SANITARY DISTRICT
Minutes of the Board of Directors Special Meeting Held December 8, 1998
The Board of Directors of the Costa Mesa Sanitary District attended a meeting of the
Costa Mesa Sanitary District Recycling Committee at 9:00 a.m. in conference room 3 -A
at the Civic Center, 77 Fair Drive, Costa Mesa.
Directors Present: Dan Worthington, Arlene Schafer
Staff Present: Rob Hamers, Lois Thompson, Joan Revak, Dawn Schmeisser
Trash Collection Program
Update on Pilot Program
Ms. Thompson reported on the locations suggested by Costa Mesa Disposal for the
pilot program using standardized containers. Photographs of the neighborhood
selected for the program will be available at the December 10, 1998 Board meeting.
Ms. Thompson reported the area selected would be a good test area for the different
types of multi - family dwellings in the City. There are approximately 91 homes in the
test area and the target date is February 1, 1999.
Multi- Family Dwelling Service
Discussion ensued on the subject of the District providing trash collection service to
multi - family dwellings in the City. The Committee will recommend to the Board that a
Study Session be scheduled on this subject.
Costa Mesa Disposal Participation in Programs
Mr. Hamers reported Costa Mesa Disposal will be donating $14,000 for the 90 -day pilot
program using standardized containers. In addition, Addendum No. 1 to the District's
contract with Costa Mesa Disposal calls for Costa Mesa Disposal to provide $10,000 a
year for public education and $10,000 a year for household hazardous waste
programs.
• The meeting was adjourned at 10:15 a.m.
COSTA MESA SANITARY DISTRICT •
Minutes of the Board of Directors Special Meeting September 9, 1998 Page 2
No action was taken by the Board of Directors of the Costa Mesa Sanitary District.
Secretary
President
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C
qOSTA MESA SANITARY DISTRICIO
Minutes of Board of Directors Regular Meeting held December 10, 1998
CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary
District met in regular session on December 10,
1998, at 6:00 p.m., in conference room 1 -A of the
Civic Center, 77 Fair Drive, Costa Mesa.
Director Ferryman called the meeting to order at 6:00 p.m.
Director Perry led the Pledge of Allegiance.
Director Woodside gave the invocation.
ROLL CALL:
ELECTION OF OFFICERS
Directors Present: James Ferryman, Art Perry, Arlene Schafer,
Greg Woodside, Dan Worthington
Staff Present: Robin Hamers, Manager /Engineer; Alan
Burns, Legal Counsel; Lois Thompson,
Assistant Manager; Joan Revak, Clerk of
the District; Dawn Schmeisser, Assessment
Specialist; Carol Jacobs, Finance; Ron
Shef, District Ordinance Enforcement
Officer
Others Present: None
ELECTION OF DISTRICT OFFICERS
President Ferryman nominated Art Perry as President of the Costa Mesa Sanitary
District Board. Director Worthington seconded the nomination. Nomination to elect
Art Perry as President of the Costa Mesa Sanitary District carried 5 -0.
President Perry took his position as presiding President of the Costa Mesa Sanitary
District.
Director Ferryman motioned to nominate Director Schafer to the office of Vice
President of the Costa Mesa Sanitary District.
Director Worthington motioned to nominate himself as Vice President of the Costa
Mesa Sanitary District.
COSTA MESA SANITARY DIST* • 2 i
MINUTES - BOARD OF DIRECTORS MEETING HELD DECEMBER 10, 1998
Voting for the office of Vice President of the Costa Mesa Sanitary District as follows:
President Perry, Directors Ferryman and Schafer: Director Schafer
Director Woodside: Abstain
Director Worthington: Director Worthington
Motion to elect Arlene Schafer as Vice President of the Costa Mesa Sanitary District
carried by the following votes:
Ayes: 3
Noes: 1
Abstention: 1
Director Ferryman motioned to nominate Dan Worthington as Secretary of the Costa
Mesa Sanitary District. Director Schafer seconded. Director Worthington declined the
position.
Director Worthington motioned to nominate Director Woodside as Secretary of the
Costa Mesa Sanitary District. Director Schafer seconded. Motion carried 5 -0.
APPOINTMENT OF ORANGE COUNTY SANITATION DISTRICT REPRESENTATIVE
President Perry recommended Director Ferryman remain as the representative of the
Orange County Sanitation District. Director Schafer seconded. Motion carried 5 -0.
Director Ferryman motioned to appoint President Perry as alternate to the Orange
County Sanitation District. Director Schafer seconded. Motion carried 5 -0.
APPOINTMENT OF INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC)
REPRESENTATIVE
There were no new nominations for a representative of Independent Special Districts
of Orange County (ISDOC). Director Schafer will remain the representative for the
District with voting rights.
APPOINTMENT OF SANTA ANA RIVER FLOOD CONTROL AGENCY REPRESENTATIVE
President Perry recommended Director Ferryman remain as representative for the
Santa Ana River Flood Control Agency.
i
r COSTA MESA SANITARY DISTRIGO 3
MINUTES - BOARD OF DIRECTORS MEETING HELD DECEMBER 10, 1998
APPOINTMENT OF CHAMBER OF COMMERCE LEGISLATIVE COMMITTEE REPRESENTATIVE
There were no new nominations for a representative to the Chamber of Commerce
Legislative Committee. Director Schafer will remain the representative for the District.
ATTENDANCE AT LOCAL MEETINGS
CITY OF COSTA MESA CITY COUNCIL MEETINGS
President Perry recommended a representative, in successive rotation, be sent to the
City of Costa Mesa City Council Meetings on an as- needed basis.
ORANGE COUNTY SANITATION DISTRICT
President Perry recommended continuing the current procedure of sending a Director
on a rotating basis as a representative to the Orange County Sanitation District.
LAFCO
President Perry suggested Director Worthington attend LAFCO meetings as an
observer. Director Worthington declined, suggesting Director Woodside be selected.
Director Woodside agreed to attend LAFCO meetings as an observer. Ms. Revak will
provide Director Woodside with the LAFCO meeting schedule information.
CONSENT CALENDAR
------------------------------------------------------- - - - - --
On motion by Director Ferryman, seconded by Director Schafer, and carried 5 -0, the Consent
Calendar was approved.
MINUTES
Approved Minutes of
Recycling Committee
Meeting,
November 5, 1998
Approved Minutes of
Regular Meeting,
November 12, 1998
The minutes for the Recycling Committee meeting of
November 5, 1998, were approved as distributed.
The minutes for the regular meeting of November 12, 1998,
were approved as distributed.
COSTA MESA SANITARY DISTO i
MINUTES - BOARD OF DIRECTORS MEETING HELD DECEMBER 10. 1998
REPORTS
MANAGER'S REPORTS
Approved Occupancy The Trash Occupancy Count reflected no increase or
Report and payment of decrease in the occupancy report for solid waste collection as
$159,462.95 to Costa of December 1, 1998. Therefore, the total for December is
Mesa Disposal for trash 21,070. Board directed Staff to prepare a warrant for
collection services for $159,462.95 to Costa Mesa Disposal on January 1, 1999, for
December 1998 payment for December trash collection based on the
December count of 21,070.
REFUNDS In accordance with Resolution No. 96 -584, adopted by the
Costa Mesa Sanitary District on April 17, 1996, the
following refunds were granted subsequent to receiving
evidence of outside trash service and a signed statement
from the applicants:
Approved Payment of Refund issued to College Hospital of Costa Mesa
$2,357.04 Parcel Address: 301 Victoria Street
To College Hospital of Assessor's Parcel No. 419- 021 -13
Costa Mesa Sewer Refund: $2,357.04
RECYCLING REPORTS
Waste Diversion Report The Waste Diversion Report for November 1998 showing a
November 1998 was 37.53% diversion rate was received and filed.
received and filed
Approved Contract The Board approved contract payment to CR Transfer for
Payment to CR Transfer recycling services and disposal for the month of November
for $112,774.99 1998 in the amount of $112,774.99.
ENGINEER'S REPORTS
Project Status Report was The Project Status Report for December 1998, was
received and filed. accepted as submitted.
4 1
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COSTA MESA SANITARY DISTRIG •
m MINUTES - BOARD OF DIRECTORS MEETING HELD DECEMBER 10, 1998
•
TREASURER'S REPORTS
Financial Report as of The Financial Report as of November 30, 1998, was accepted
November 30, 1998, was as submitted.
received and filed
Report of Monies on The Report of Monies on Deposit as of November 30, 1998,
Deposit as of was accepted as submitted.
November 30, 1998, was
received and filed
Approved Warrant 99 -06 Warrant Resolution #CMSD 99 -06 was approved, authorizing
for December 1998, in the the President and Secretary to sign the warrant and
amount of $590,673.72 instructing the Finance Department to draw a warrant from the
Costa Mesa Sanitary District General Fund in the amount of
$590,673.72.
END OF CONSENT CALENDAR
------------------------------------------------------- - - - - --
•
WRITTEN COMMUNICATIONS
5
Mr. Hamers reported there were two written communications received, the first on December
10, 1998, from Terrie Medeiros, Chief, Project Administration, Program Development Division of
the County of Orange. Ms. Medeiros' letter is to inform SARFPA members of two upcoming
tours of the Seven Oaks Dam. The dates for the tour are January 14, 1999, and February 18,
1999. Mr. Hamers advised interested Board members to notify Ms. Revak if they are interested
in attending.
Mr. Hamers reported the second written communication, dated November 19, 1998, from Mr.
Charles Guenther, Facilities Coordinator, Advanced Sterilization Products, advises the Board of
an available donation of waste hydrogen peroxide, one 40- gallon drum and one 1/3 full 55-
gallon drum, for use in sanitizing operations for the District.
PUBLIC COMMENTS
There were no public comments made at this time.
•
COSTA MESA SANITARY DISTRICT • 6
MINUTES - BOARD OF DIRECTORS MEETING HELD DECEMBER 10, 1998
MANAGER'S REPORTS
SOURCE REDUCTION AND RECYCLING ELEMENT AB 939
UPDATE ON ACTIVITIES
ANTI- SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS
POLICE REPORT
Mr. Harriers presented a memorandum providing the statistics for the month of
November 1998. The number of calls for service for scavenging are as follows:
Location Calls for Service Cite /Arrest
Area 1
3
0
Area II
0
0
Area III
2
1
Area IV
0
0
TOTAL
5
1
DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT
Mr. Hamers presented the ordinance enforcement summary report for the four -week
period beginning October 26 and ending November 22, 1998. Mr. Shef noted the
volume of trash is increasing due to the approaching Christmas holiday.
RECYCLING COMMITTEE MEETING - DECEMBER 8, 1998
RESIDENTIAL TRASH COLLECTION PROGRAM
UPDATE ON PILOT PROGRAM
Director Worthington reported the 90 -day pilot program area consisting of
approximately 90 single - family dwellings and a section of multi - family
dwellings on Anaheim Avenue will begin in February.
Director Worthington requested the Board set a study session to discuss the
residential trash collection program, Costa Mesa Disposal's participation in
the programs, and multi - family dwelling service. The Board set a Special
Meeting to take place on Tuesday, January 12, 1999, at 12:00 p.m.
•
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COSTA MESA SANITARY DISTRIV ® 7
MINUTES - BOARD OF DIRECTORS MEETING HELD DECEMBER 10, 1998
Ms. Thompson photographed representative multi - family dwellings and Mesa
Verde dwellings slated to participate in the pilot program and distributed the
photographs to Board members.
Director Worthington suggested having a local television station film the pilot
neighborhoods both before and after the usage of the new test containers.
Director Worthington advised the Board of the need to discuss the Christmas
Card Program. Director Worthington motioned that the need arose after the
agenda was prepared, and there is an urgent need to take action before the
next meeting in January. Director Schafer seconded. Motion carried 5 -0.
Director Worthington reported the program brought in 151 pounds of cards in
1997, during the four -day event, and was very well received by residents. Ms.
Thompson reported residents are beginning to call to inquire about the
program for 1998. Ms. Schmeisser reported she spoke to Ms. Campbell, who
donated her labor and most of the shipping costs for last year's program and
confirmed her participation in the 1998 program.
Mr. Hamers suggested the Board send a thank you letter to Ms. Campbell for
her help with the Christmas Card Program.
Ms. Thompson provided a picture of the St. Jude's warehouse where card
donations filled the building to capacity and were spilling out the doorway.
Ms. Thompson noted the cards are "reborn" into new cards that are then sold.
Ms. Thompson will place the order form for the St. Jude's cards near the drop -
off box to acquaint people with St. Jude's program for resale of the donated
cards.
Mr. Burns suggested the stationery for the Costa Mesa Sanitary District reflect
that it is printed on recycled paper.
Mr. Flamers reported Staff has recently redesigned the letterhead and it has
been ordered.
MULTI - FAMILY DWELLING SERVICE
This item will be discussed at the study session of January 12, 1999.
COSTA MESA DISPOSAL PARTICIPATION IN PROGRAMS
This item will be discussed at the study session of January 12, 1999.
COSTA MESA SANITARY DISTR 10 0
8 r
MINUTES - BOARD OF DIRECTORS MEETING HELD DECEMBER 10, 1998
TELEPHONE BOOK RECYCLING PROGRAM
Ms. Thompson reported the Telephone Book Recycling Program has collected 12.57
tons as of December 4, 1998. During the same period of time last year the program had
collected 18 tons. Ms. Thompson felt the lower tonnage was due to the sporadic delivery
of the new telephone books. Ms. Thompson reported Killybrooke School is leading the
collection -per- student rate to date. Ms. Thompson reported one school has requested
their bin be removed due to people placing trash in it.
CHRISTMAS TREE RECYCLING PROGRAM
Ms. Thompson distributed a copy of the new Christmas Tree Recycling flyer to be
distributed to Christmas Tree lots, grocery stores, banks, and convenience markets. Ms.
Thompson provided source reduction ideas for wrapping paper, cards, and boxes on the
back of the flyer.
HHW DOOR -TO -DOOR COLLECTION PROGRAM
Ms. Thompson reported a total of 41 residential pickups resulting in 65 gallons of used
oil, 16 gallons of antifreeze, 37 auto batteries, and 223 gallons of latex paint. Curbside
Inc. has reported an increase in customer calls for service after the District's newsletter 40
contained an article about the program.
Ms. Thompson reported the program has expended $10,335 of its $40,000 budget
during the four months of operation. Staff will continue to monitor the funds available for
the program.
Ms. Thompson distributed brochures from the Integrated Waste Management
Department introducing a program to Stop, Drop & Swap where residents can bring
household hazardous materials to drop off and select from usable paints, pesticides,
chlorine, and cleaning products.
Ms. Thompson played a video excerpt of news coverage at the used oil collection event
held in conjunction with Power 106, Pepsi, and Pep Boys.
BEVERAGE CONTAINER GRANT
Ms. Thompson reported she is working on the grant for beverage containers. She
provided a sample of lumber made from recycled plastic that has been used in decking
and park benches. Ms. Thompson showed photographs of containers that will be placed
in the City's parks and offices for the collection of beverage containers.
C�
COSTA MESA SANITARY DISTRIG • 9
MINUTES - BOARD OF DIRECTORS MEETING HELD DECEMBER 10, 1998
CLAIMS UPDATE
SMALL CLAIMS ACTION - 1993 ANAHEIM AVENUE /NEWMAN V. CMSD
Mr. Hamers represented the District at Harbor Court where the judge found in
favor of the District in the 1993 Anaheim Avenue /Newman V. CMSD claim.
BOARD EDUCATION PROGRAM
CMSD DIRECTOR ORIENTATION
Mr. Hamers presented an outline of an orientation program to acquaint new Board
members with the Costa Mesa Sanitary District. Mr. Hamers suggested this
orientation would be beneficial to. Director Woodside as well as any other
Directors who wish to review the program.
CSDA TRAINING WORKSHOP
JANUARY 14 & 15, 1999 IN SACRAMENTO
FEBRUARY 4 & 5, 1999 IN PALM SPRINGS AREA
Mr. Hamers provided a flyer outlining the CSDA training opportunities.
SPECIAL DISTRICT INSTITUTE "1999 BOARD MEMBER LEADERSHIP" SEMINAR -
FEBRUARY 18 -20, 1999 IN HUNTINGTON BEACH
Mr. Hamers advised that Director Woodside would find this seminar very
beneficial.
Directors interested in attending any of the seminars will contact Ms. Revak to
make reservations.
The Directors expressed an interest in attending the CMSD Director Orientation.
Ms. Revak will notify interested Directors as to the date for the orientation.
ENGINEER'S REPORTS
FAIRVIEW PARK SEWER LINE - PROJECT NO. 160
Mr. Hamers reported the design phase of the Fairview Park Sewer Line is nearing 80
percent completion.
COSTA MESA SANITARY DISTRICT 01 10
MINUTES - BOARD OF DIRECTORS MEETING HELD DECEMBER 10, 1998
GREASE INTERCEPTORS FOR RESTAURANTS
Mr. Harriers presented a report on grease interceptors for restaurants as requested by
the Board at the November meeting. The report covered the following areas:
• Review status of OCSD consideration of grease interceptor regulations
• Research appropriate laws and prepare to assemble draft ordinance
• Determine which agencies in Orange County have ordinance.
The Board directed Staff to draft a grease interceptor ordinance for review at the January
meeting.
OCSD COOPERATIVE PROJECTS PROGRAM
Mr. Harriers presented a report on the Orange County Sanitation District Cooperative
Projects Program. Mr. Harriers outlined the program and recommended the District not
apply for a formal grant or loan under the OCSD program at this time. In lieu of applying
for the loan, Mr. Harriers recommended the following:
• For manholes subject to inflow, use putty supplied at no charge by OCSD to plug
all but two holes in the manhole covers and seal the space between the ring and
cover.
• Provide OCSD with a copy of the District's large sewer atlas with the manholes
subject to inflow highlighted.
• Transmit a copy of this report to OCSD to update them on the status of the
Sanitary District's efforts in reducing inflow and infiltration.
• Continue to work with OCSD in a cooperative manner.
• Apply for a grant in the future if the situation is warranted.
Director Schafer motioned to approve the recommendations for reducing inflow and
infiltration. Director Worthington seconded. Motion carried unanimously.
LETTER OF APPRECIATION TO OCSD
Mr. Harriers presented a draft letter to OCSD to express the Board's appreciation to
OCSD for its commitment to developing and implementing forward- thinking outreach
programs. Director Ferryman motioned to approve the letter of appreciation. Director
Schafer seconded. Motion carried unanimously.
COSTA MESA SANITARY DISTRIV 11
MINUTES - BOARD OF DIRECTORS MEETING HELD DEC. EMBER 10, 1998
TREASURER'S REPORTS
ORANGE COUNTY BANKRUPTCY
Ms. Carol Jacobs gave a brief update on the Orange County bankruptcy. Ms. Jacobs
worked with Mr. Burns to respond to requests for interrogatories regarding the case
against Standard and Poors.
Mr. Burns reported there has been tentative approval of.all of the settlements subject to
implementation orders.
Mr. Burns expressed his appreciation to Ms. Jacobs for her help with the interrogatories.
ATTORNEY'S REPORTS
SDRMA SUGGESTED BOARD POLICY MANUAL UPDATE
OPERATIONS CODE UPDATE
Mr. Burns reported he incorporated some of the policy matters into the operations code
and sent it to the SDRMA and is waiting for their response. Mr. Burns will update the
Board at the next regular meeting.
AB 2084 - PUBLIC WORKS CONTRACTS
MODIFIES BIDDING REQUIREMENTS
Mr. Burns reported this Bill will have minor impact on the Board. Mr. Burns presented a
copy of the Bill and outlined the modifications such as revising the amount of a payment
bond required of a contractor, shortening the maximum time allowed for the public
entity's payment of retention proceeds, allows for electronic transfer of funds, and
provides that the percentage of retention proceeds withheld by a contractor from a
subcontractor may not exceed the overall retention percentage specified in the public
works contract between the contractor and the public agency builder. Mr. Burns reported
the changes in the legislation will be implemented in the bidding process and contracts.
AGREEMENTS FOR EMERGENCY SERVICES
RECOMMENDATION FOR DELETION OF CERTAIN COVERAGES
Mr. Burns reported the contractors requested to enter into the Agreements for
Emergency Services related they couldn't get pollution coverage or employment
coverage without paying exorbitant fees for insurance. Mr. Burns reported the District
COSTA MESA SANITARY DIST* • 12
MINUTES - BOARD OF DIRECTORS MEETING HELD DECEMBER 10, 1998
has pollution coverage. Mr. Burns determined that the District has adequate coverage fe
and it is an acceptable risk to delete the two coverage requirements for contractors.
Director Ferryman motioned to delete the requirement of pollution coverage and
employment liability. Director Schafer seconded. Motion carried 5 -0.
ATLAS UNDERGROUND COMPANY
President Perry presented the Agreement for Emergency Services for Atlas
Underground Company. Director Ferryman motioned to approve the Agreement,
deleting the requirement for pollution coverage and employment liability. Director
Woodside seconded. Motion carried 5 -0.
SCHULER ENGINEERING CORPORATION
President Perry presented the Agreement for Emergency Services for Schuler
Engineering Corporation. Director Schafer motioned to approve the Agreement, deleting
the requirement for pollution coverage and employment liability. Director Ferryman
seconded. Motion carried 5 -0.
KENNEDY PIPELINE COMPANY 0
President Perry presented the Agreement for Emergency Services Kennedy Pipeline
Company. Director Ferryman motioned to approve the Agreement, deleting the
requirement for pollution coverage and employment liability. Director Schafer seconded.
Motion carried 5 -0.
LOCAL MEETINGS
INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC)
Director Schafer reported she attended the December 8, 1998, ISDOC meeting. Director
Schafer reported the election meeting was rescheduled to January 14, 1999, at the
request of Dana Smith, LAFCO Executive Director, to enable LAFCO to have a strategic
planning workshop in the latter part of January. Director Schafer was nominated to the
position of third vice president of ISDOC.
Director Schafer reported ISDOC will require builders to show long -term water
requirements before giving approval. Director Schafer provided information on ground
water for the Board's perusal.
•
COSTA MESA SANITARY DISTRIV 13
MINUTES - BOARD OF DIRECTORS MEETING HELD DECEMBER 10, 1998
LOCAL AGENCY FORMATION COMMITTEE ( LAFCO)
SPECIAL DISTRICTS, CITIES AND CONSOLIDATING MUNICIPAL SERVICES FORUM -
NOVEMBER 20, 1998
Director Schafer reported there were many changes instituted in the LAFCO
process. Director Schafer reported the audience was given the opportunity to
speak regarding their view of . LAFCO and Special Districts. Director Schafer
provided a copy of the Cortese -Knox Bill to be shared with Staff.
Director Schafer attended the December 8, 1998, LAFCO meeting and reported
the meeting had an abbreviated agenda covering amendments regarding
Consultant Ralph Anderson, adoption of conflict of interest code, adoption of a
six -month schedule for LAFCO meetings, an update on the incorporation
progress report, establishing a task force, and ended., with a reception for Bob
Huntley. Director Schafer was asked to run for a LAFCO seat.
Mr. Hamers reported receiving an urgent fax from LAFCO regarding the need to
submit nominations for the available seat by January 4, 1999.
Director Ferryman motioned that the need arose after the agenda was prepared
rY 9 p p
and there is an urgent need to take action before the next meeting in January.
President Perry seconded. Motion carried 5 -0.
Director Ferryman motioned to approve the nomination of Director Arlene
Schafer to the vacant LAFCO Board seat or alternate position. Director
Woodside seconded. Motion carried 5 -0.
Director Schafer motioned to authorize Director Woodside to vote at the
January 14, 1999 ISDOC Quarterly meeting, in President Perry's absence,
pending approval from his employer. In the event Director Woodside is
unable to appear as a voting member, Director Ferryman will vote in President
Perry's absence. Director Ferryman seconded. Motion carried 5 -0.
SPECIAL DISTRICT TECHNICAL ADVISORY COMMITTEE (SDTAC)
Director Schafer reported the meeting was canceled.
COSTA MESA CHAMBER OF COMMERCE LEGISLATION COMMITTEE
0 Director Schafer reported the meeting was canceled.
COSTA MESA SANITARY DISTRR 0 14
MINUTES - BOARD OF DIRECTORS MEETING HELD DECEMBER 10, 1998
•
ORANGE COUNTY SANITATION DISTRICT
REGULAR MEETING OF NOVEMBER 18, 1998
Director Ferryman attended the November 19, 1998, Orange County Sanitation
District meeting and reported Jan Duvet is now chairman. Director Ferryman
reported the OCSD Board approved -the option on the purchase of a section of
land in Bakersfield for the purpose of depositing sludge. Director Ferryman
reported the OCSD Board is also investigating other options.
CITY OF COSTA MESA CITY COUNCIL MEETING
MEETING OF NOVEMBER 16, 1998
Director Ferryman attended the November 16, 1998, City of Costa Mesa Council
meeting and reported the City approved the right -of -entry agreement with the
Costa Mesa Sanitary District for the Fairview Park sewer improvements.
OLD BUSINESS 0
Ms. Thompson reported the Council is considering an Ordinance to revoke a trash
hauler's permit for inability to meet the recycling requirements or inability to provide
service and transfer their accounts to another hauler. Ms. Thompson reported the
Ordinance was pulled from the agenda to be reviewed at a study session with the Costa
Mesa Sanitary District in attendance.
Ms. Thompson reviewed the District's contract with its trash hauler and reported the
District's contract could be terminated for cause within 48 hours. Ms. Thompson will
advise the Directors on the date of the study session.
NEW BUSINESS
CSDA MEMBERSHIP RENEWAL
Mr. Hamers presented the CSDA Membership Renewal statement with annual
membership dues of $1,975. Director Ferryman motioned to approve the CSDA
Membership Renewal for $1,975. Director Schafer seconded. Motion carried 5 -0.
SDRMA ANNUAL REPORT
Mr. Hamers presented the SDRMA Annual Report which was received and filed. 0
COSTA MESA SANITARY DISTRIP 15
MINUTES - BOARD OF DIRECTORS MEETING HELD DECEMBER 10, 1998
ORAL COMMUNICATIONS
Director Ferryman attended the California School Board meeting in San Diego where
Integrated Waste Management spoke to school districts about recycling. Director
Ferryman requested they send him an information package which he will share with the
Board.
ADJOURNMENT
At 7:50 p.m. President Perry adjourned the meeting.
SECRETARY
•
•
PRESIDENT
•
•
r�
U
i •
TO: BOARD OF DIRECTORS
FROM: DAWN SCHMEISSER, ASSESSMENT SPECIALIST `►�--
DATE: JANUARY 6, 1999
SUBJECT: REFUND REQUESTS FOR BOARD APPROVAL
Attached are the refund requests for your approval. The declaration and proof of service have
been received.
Attachments
Ds
c: Rob Hamers, Manager
Lois Thompson, Assistant Manager
is
COSTA MESA - SANITARY DISTRICT
REFUND REQUEST FORM
Permit Number:
TYPE: ❑ Connection ® Trash
Approved Amount $
® Sewer ❑ Permit Fees
❑ Other
Assessor's Parcel Number: 422 - 142 -54
Parcel Address: On Anaheim, A Small Strip of Land
Owner's Name: Celia Little
Mailing Address: 1973 Anaheim Costa Mesa CA 92627 -2602
Telephone Number: (949) 794 -5619
Number Units on Parcel: 0
Commercial Square Feet: Industrial Square Feet:
Please state briefly the reason for request: This parcel is a small strip of land with no
facilities.
• ® Request Investigated, Full Refund Recommended
® Permanent Exemption Recommended
® Field Checked
❑ Request Investigated, Partial Refund Recommended
Additional Comments:
,7
Requested Amount of Refund:
$ 313.19
REFUND APPROVED
By Board of Directors on:
Computer Changes Made:
Administrative Cost Applied ❑ Yes
237968 ON -LINE
Recommended Amount of Refund:
$ 313.19
$ 277.75 ----------- - - - - -- -Trash
c`
$ 35.44 ------------ - - - - -- Sewer
Initials:
Initials:
® No Amount: $ 313.19
Refund Request Calculation Sheet
Assessor's Parcel Number: 422 - 142 -54 Anaheim
Rate Charged Corrected Rate Difference
Units Actual No.
Years Charged Trash Sewer Units Trash Sewer Trash Sewer
1997 -98 2 $ 277.75 $ 35.44 0 $ - $ - $ 277.75 $ 35.44
Additional Information:
Parcel is a small strip of land with no facilities.
1/5/990 AM
Total Sewer $ 35.44
Total Trash $ 277.75
Grand Total '$ 313.19
•
•
I
0
0
r-7
LJ
C04PTA MESA SANITARY DISTR#r
REFUND REQUEST FORM
Permit Number: Receipt #000244
TYPE: ❑ Connection ❑ Trash
Approved Amount $
❑.Sewer ❑ Permit Fees ® Other
Assessor's Parcel Number: N/A
Parcel Address: 1890 Newport (Border Books)
Owner's Name: Moorefield Construction
Mailing Address: 1950 Sawtelle, #295, Los Angeles, CA 90025 .
Telephone Number: (310) 478 -8295
Number Units on Parcel:
Commercial Square Feet: Indust?ial Square Feet:
Please state briefly the reason for request: Deposit was taken to ensure completion of
a manhole that needed to be raised. Per CMSD Inspector, the work was completed on
12 -3 -98.
® Request Investigated, Full Refund Recommended
❑ Permanent Exemption Recommended
® Field Checked
❑ Request Investigated, Partial Refund Recommended
Additional Comments:
Requested Amount of Refund:
$ 2,000.00
REFUND APPROVED
By Board of Directors on:
Computer Changes Made:
Administrative Cost Applied ❑ Yes ®, No
2379 -68 ON -LINE
Recommended Amount of Refund:
$ ?,000.00
$ ----------- - - - - -- -Trash
$ ----------- - - - - -- Sewer
Initials:
Initials:
Amount: $ 2,000.00 .
0
COSTA MESA
Project No.
Tract No.
Parcel Map No.
Location
Type of Development
Residential Exist. Units
Comm. /Ind. Exist. Sq. Ft.
DESCRIPTION OF FEES
,. OIT -440 . 0
RECEIPT OF FEES
Costa Mesa Sanitary District (714) 754 -5307
Inspection and Plan Check
Ordinance No. 21
Annexation Fee
Mobile Home Charges
Other
uxp
)
Orange County Sanitation Districts
District No. 1, 6, or 7
Residential x
Comm. /Ind. x
Frontage Fee x
Other x
DISTRICT
D C' �
.. Name L •►
New Units Demolished Units
New Sq. Ft. Demolished Sq. Ft.
units
Sq. Ft.
Frontage
Total Fees
Sewer Bonds .UCH • —
1900 -66 (1/91) WHITE- CUSTOMER, YELLOW -SAN. FILE. PINK- FINANCE, GOLDENROD -ENG. FILE
•
•
Validation •
01 -04 -1999 11 :46AM FROM HARPER & BURNS TO 4321436 P.02
COUNTRY CLUBOLLAS
P.O. BOX 1814
COSTA MESA, CA 92626
December 15, 1998
Costa Mesa Sanitary District
Costa Mesa - City Hall
Attention: Mrs. Dawn Schmeisser
Ref household trash removal for our association
Parcel numbers: Costa Mesa 139 -515- 1 through 57.
Dear Mrs. Schmeisser,
As per our telephone conversation, we ask the Sanitary District to remove the household trash
for the members of our association as of January 1, 1999. Enclosed please find a copy of our
roster where the lot numbers ( #1 through # 57) are indicated, the names of the owners, as well
as their phone numbers.
The board of governors has approved to cancel the services from a private company as of
December 31', 1998. A copy of the minutes, dated December 8,h, 1998, is enclosed and you
will f nd the decision on the resolution to contact the Sanitary District in this document_
The association will pay $ $3.50/household for the time of January 1"` until June 30`s, 1999.
As per our agreement we will pay 50 %, $ 2,379.75 now and the remaining balance on April
1', 1999. Please issue a statement showing the down payment and the remaining balance.
Beginning of July 1'. 1999 and from there on, each owner will have the cost for trash removal
($ 166.20) on their property tax statement. The board will make sure all owners are informed!
The pick up date will be every Thursday, beginning Thursday, January 7'h, 1999.
Please confirm this letter with your statement. If there are any other question, or
documentation needed, please contact the undersigned!
Thanks yo very much!
Rolf J
Vice- an
For the CCV Owners Association
Enclosures: Copy of our CC &Rs,
Copy of minutes, dated 12 -8, 1998
Check in the amount of $ 2,379.75
•
TOTAL P.02
0 0
IMPORTANT, PLEASE READ!
The private company that used to remove our trash has doubled the fees. The
Board of Directors has past an unanimous resolution to negotiate with the
Sanitary District of Costa Mesa to pick up our trash.
As of January 1 ", 1999 the District will pick up our trash. Just place your trash
outside your door, as usual, but note that the pick up day is:
every THURSDAY a.m.'.!!
Since the 1" of January is a holiday, the first pick up day will be Friday, l0`b of
January. Whenever there is a public holiday, the pick -up will be on Fridays
instead! Christmas trees will be picked up as well on Thursdays (Friday in this
case). There are pick up days for large iteins, such as refrigerators, ovens,
couches, and other large items. These days are published in the news paper. We
will try to monitor and let you know!
From all Board Members, Happy Holidays and a he healthy, prosperous 1999!
Rolf Jaeger
Vice Chairman
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u
9
Recycled Tonnage 896.32 800.92 965.65 945.73 1,052.65 1,047.36 1,165.03 937.30 1,093.06 1,030.51 1,030.80 1,146.17 12,111.50
City 840.19 748.77 906.45 871.90 982.82 978.99 1,083.66 874.72 1,011.39 967.32 968.32 1,062.93 11,297.46
County 56.13 52.15 59.2 73.83 69.83 68.37 81.37 62.58 81.67 63.19 62.48 83.24 814.04
Landfilled Tonnage
2,008.71
1,798.52
2,045.58
2,101.03
WASTE DIVERSION REPORT
1,950.29
2,147.87
1,989.82
2,011.28
1,729.31
1,715.79
1,971.82
23,532.84
City
1,882.93
1,681.42
1,920.17
1998
1,925.99
1,822.97
1,997.85
1,856.98
1,861.06
1,623.26
1,611.79
1,828.61
JAN
FES
MARCH
APRIL
MAY
JUNE
JULY
AUG
SEP
OCT
NOV
DEC
TOTAL
Total Tonnage
2,905.03
2,599.44
3,011.23
3,046.76
3,115.47
2,997.65
3,312.90
2,927.12
3,104.34
2,759.82
2,746.59
3,117.99
35,644.34
City
2,723.12
2,430.19
2,826.62
2,808.92
2,908.81
2,801.96
3,081.51
2,731.70
2,872.45
2,590.58
2,580.11
2,891.54
33,247.51
County
181.91
169.25
'184.61
237.84
206.66
195.69
231.39
195.42
231.89
169.24
166.48
226.45
2,396.83
Recycled Tonnage 896.32 800.92 965.65 945.73 1,052.65 1,047.36 1,165.03 937.30 1,093.06 1,030.51 1,030.80 1,146.17 12,111.50
City 840.19 748.77 906.45 871.90 982.82 978.99 1,083.66 874.72 1,011.39 967.32 968.32 1,062.93 11,297.46
County 56.13 52.15 59.2 73.83 69.83 68.37 81.37 62.58 81.67 63.19 62.48 83.24 814.04
Landfilled Tonnage
2,008.71
1,798.52
2,045.58
2,101.03
2,062.82
1,950.29
2,147.87
1,989.82
2,011.28
1,729.31
1,715.79
1,971.82
23,532.84
City
1,882.93
1,681.42
1,920.17
1,937.02
1,925.99
1,822.97
1,997.85
1,856.98
1,861.06
1,623.26
1,611.79
1,828.61
21,950.05
County
125.78
117.10
125.41
164.01
136.83
127.32
150.02
132.84
150.22
106.05
104.00
143.21
1,582.79
Recycled % 30.85 30.81 32.07 31.04 33.79 34.94 35.17 32.02 35.21 37.34 37.53 36.76 33.98
Waste Diversion 1998/jr
1/8/99
0
0
WASTE DIVERSION REPORT
Recycled Tonnage
1,165.03
937.30
1,093.06
1,030.51
FY- 1998 -99
1,146.17
6,402.87
JUL
AUG
SEPT
OCT
NOV DEC JAN FEB MAR APR MAY JUN
TOTAL
Total Tonnage
3,312.90
2,927.12
3,104.34
2,759.82
2,746.59 3,117.99
17,968.76
City
3,081.51
2,731.70
2,872.45
2,590.58
2,580.11 2,891.54 -
16,747.89
County
231.39
195.42
231.89
169.24
166.48 226.45
1,220.87
Recycled Tonnage
1,165.03
937.30
1,093.06
1,030.51
1,030.80
1,146.17
6,402.87
City
1,083.66
874.72
1,011.39
967.32
968.32
1,062.93
5,968.34
County
81.37
62.58
81.67
63.19
62.48
83.24
434.53
Landtilled Tonnage
2,147.87
1,989.82
2,011.28
1,729.31
1,715.79
1,971.82
11,565.89
City
1,997.85
1,856.98
1,861.06
1,623.26
1,611.79
1,828.61
10,779.55
County
150.02
132.84
150.22
106.05
104.00
143.21
786.34
Recycled % 35.17 32.02 35.21 37.34 37.53 36.76 35.63
Waste Diversion FY 98 -99/jr
1/8/99
•
•
is
•
To: Lois Thompson
From: CR Transfer Inc.
Costa Mesa Sanitary Di0sid (38001)
DECLIMM 1998
,s
•
Recycling Report Projections
Facility
Waste Recovery Recycled
Commodity Strain % Rate % %
Newspaper
Mixed Paper
Glass
Pet
HDPE
Aluminum
Tin/Metal
Yardwaste
Other (Concrete/Asphalt/Wood)
Total Tonnage
Recycled Tannage
LandfiEled Tonnage
Tonnage
13.90
19.31%
2.68
77.61
5,30
19,45%
0.98
28.27
18.40
21.30010
3.92
113.33
6.00
0.00%
0.00
0.00
0.20
7.16%
0.01
0.41
2.00
0.76%
0.02
0.44
0.40
7,28•/0
0.03
0.84
1.80
11.91%
0.21
6.20
17.10
65.33%
11.17
323.03
34.90
36.96%
17.74
512.80
100.00 36,76 1062.93
COUNTY
TOTAL
2,891.54 226.45
3,117.99
1,062.93 83.24
1,146.17
1,828.61 143.21
1,971-82
•
To: Lois Thompson
From: CR Transfer Inc.
Cotta Mesa Sanitary District Santa Ana Heights (38041)
DECEMBER 1998 Recycling Report Projections
Facility
Waste Rewvery Recycled
Commodity Stream % Ratc `K % Tonnage
Newspaper
13.90
20.86%
2.68
6.08
Cardboard
5.30
20.409'e
0.98
2.21
Mixed Paper
18.40
21.98%
3.92
8.88
Glass
6.00
0.00'/0
0,00
0.00
Pet
0.20
14.65%
0.01
0.03
HDPE
2.00
0.92%
0.02
0.03
Aluminum
0.40
11.6896
0.03
0.07
Tin/Mew
1.80
17.7Wo
0.21
0.49
Yardwaste
17.10
66,87%
11.17
25.30
Other (Concrete/Asphalt/Wood)
34.90
36.%%
17,74
40.16
100.00
36.76
83.24
Total Tonnage 226.45
Recycled Tonnage 83.24
Landfilled Tonnagc 143.21
l
•
•
TOTAL AMOUNT DUE : $118,726.61
0 * * * * * * * * * * ** *TERMS : NET CASH 30 DAYS FROM DATE OF INVOICE * * * * * * * * * * * * * * * * * * * * * * * * * * * **
* * * * * * * * *1 1/2 % PER MONTH SERVICE CHARGE ON OVERDUE ACCOUNTS * * * * * * * * * * * * * * * * * * * * * * * * **
•
CR TRANSFER INC.
P.O. BOX 125
STANTON, CA 90680
(714) 826 -9049
COSTA MESA SANITARY
DISTRICT
INVOICE # 21
1298
PO BOX 1200
CUSTOMER # :
38001
COSTA MESA CA
92627
DATE:
12/31/98
BILLING PERIOD
December 1998
RATE / TONS
41.06
DAY
OF
TONS Q
DAILY
DAILY
MOIN=
RATE
LOADS
AMOUNT
12/01/98
141.25
19.00
5,799.73
12/02/98
113
14.00
4,639.78
12/03/98
129.22
20.00
5,305.77
12/04/98
108.87
20.00
4,470.20
12/07/98
138.57
20.00
5,689.68
12/08/98
132.71
19.00
5,449.07
12/09/98
106.87
14.00
4,388.08
12/10/98
120.66
20.00
4,954.30
12/11/98
113.91
20.00
4,677.14
12/14/98
142.47
20.00
5,849.82
12/15/98
144.95
21.00
5,951.65
12/16/98
113.48
14.00
4,659.49
12/17/96
126.33
20.00
5,187.11
12/18/98
114.35
20.00
4,695.21
12/21/98
123.54
20.00
5,072.55
12/22/98
119.86
19.00
4,921.45
12/23/98
97.57
14.00
4,006.22
12/24/98
117.22
20.00
4,813.05
12/26/98
127.62
21.00
5,240.08
12/28/98
155.19
20.00
6,372.10
12/29/98
141.39
19.00
5,805.47
12/30/98
115.9
14.00
4,758.85
12/31/98
146.61
23.00
6,019.81
---------------------------------------------------------------------------
TOTALS
2891.54
431.00
TOTAL AMOUNT DUE : $118,726.61
0 * * * * * * * * * * ** *TERMS : NET CASH 30 DAYS FROM DATE OF INVOICE * * * * * * * * * * * * * * * * * * * * * * * * * * * **
* * * * * * * * *1 1/2 % PER MONTH SERVICE CHARGE ON OVERDUE ACCOUNTS * * * * * * * * * * * * * * * * * * * * * * * * **
9
CR TRANSFER INC.
P.O. BOX 125
STANTON, CA 90680
(714) 826 -9049
COSTA MESA SANITARY DISTRICT (S.A. HGHTS.)
PO BOX 1200
COSTA MESA CA 92627
INVOICE # 23
CUSTOMER #
DATE:
BILLING PERIOD
RATE / TONS :
1298
38041
12/31/98
December 1998
41.06
DAY
OF
TONS O
DAILY
DAILY
MONTH
RATE
LOADS
AMOUNT
12/01/98
4.84
1.00
198.73
12/02/98
42.05
6.00
1,726.57
12/08/98
4.01
1.00
164.65
12/09/98
39.86
6.00
1,636.65
12/15/98
4.51
1.00
185.18
12/16/98
43.23
7.00
1,775.02
12/22/98
4.38
1.00
179.84
12/23/98
36.77
6.00
1,509.78
12/29/98
5.2
1.00
213.51
12/30/98
41.6
6.00
1,708.10
---------------------------------------------------------------------------
TOTALS
226.45
36.00
TOTAL AMOUNT DUE $9,298.03
* * * * * * * * * * * ** *TERMS : NET CASH 30 DAYS FROM DATE OF INVOICE * * * * * * * * * * * * * * * * * * * * * * * * * * * **
* * * * * * * * *l 1/2 % PER MONTH SERVICE CHARGE ON OVERDUE ACCOUNTS * * * * * * * * * * * * * * * * * * * * * * * * **
•
•
•
•
•
0
COSTA MESA
DISTRICT
PROJECT STATUS REPORT
January 1999
Project 1112100 -128 Mesa /Birch Sewer Realignment
Construction is nearly complete.
Project 1112100 -129 Bristol Street Pumping Station
The design phase is continuing. The plans are at 80% completion and have
been submitted to various agencies for review.
Project 1112100 -135 Reconstructing Force Main for Elden Pumping Station (Phase III
Construction is complete. Processing the sewer easement maps and legal
descriptions is continuing.
Project 1112100 -147 Update Early Warning System Protecting Pumps
Installation of heat and moisture sensors in seven pumping stations is being
coordinated with project #150, Update Pumping Station Radio Alarm Systems.
Project 1112100 -149 Sinking Fund for Future Sewer Replacement
The project report is nearly complete.
Project 1112100 -150 Update Pumping Station Radio Alarm Systems
The portion of the system being replaced on an emergency basis is complete.
The installation of the remaining portion of the equipment is complete except
for revising one software item.
Project 1112100 -152 Televising Sewer Lines
The project has been started.
Project 1112100 -153 Sewer Lateral Root Intrusion Study
The project has been started.
Project 1112100 -160 Fairview Park Sewer Line
The design phase is continuing.
• COSTA MESA SANITARY DISTRICT
Warrant Resolution No. CMSD 99 -07
A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT ALLOWING
CERTAIN CLAIMS AND DEMANDS, AND SPECIFYING THE FUNDS OUT OF
WHICH THE SAME ARE TO BE PAID.
THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES
HERBY ORDER AND RESOLVE AS FOLLOWS:
Section 1. That the attached claims and demands have been audited as required by law and that
the same are hereby allowed in the amounts and ordered paid out of the respective fund, as hereinafter set
forth.
Section 2. That the Clerk of the District shall certify to the adoption of this Resolution and shall
deliver a certified copy to the Finance Department and shall retain a Certified copy thereof in her own
records.
PASSED AND ADOPTED this 14th day of January, 1999.
ATTEST:
•
Secretary
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
COSTA MESA SANITARY DISTRICT )
President
I, JOAN REVAK, Clerk of the District of the Costa Mesa Sanitary District, hereby certify that the
foregoing Warrant Resolution No. CMSD 99 -07 was duly adopted by the Costa Mesa Sanitary District at a
regular meeting held on the 14`x' day of January, 1999.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the Costa Mesa
Sanitary District on this 14`h day of January, 1999.
Clerk of the District of the
Costa Mesa Sanitary District
•
Report ID: CCM20 City of Costa Mesa unts Payable
SUMMARY CHENREGISTER
Bank: CMSD
rvrle• ni uwn
Payment Re
Date
Status Remit To
0370
12/21/98
V California Special Districts Association
Line Description: 1999 Annual Mbrshp Dues
1999 Annual Mbrshp Dues
0371
12/21/98
V IAFCO
Line Description: Copying & Mailing Minutes
Copying & Mailing Minutes
0372
12/21/98
V County of Orange Auditor Controller
Line Description: County Fee Correction 1998 -1999
County Fee Correction 1998 -1999
0373
12/21/98
P California Special Districts Association
Line Description: 1999 Annual Mbrshp Dues
0374
12/21/98
P LAFCO
Line Description: Copying & Mailing Minutes
0375
12/21/98
P County of Orange Auditor Controller
Line Description: County Fee Correction1998 -1999
U u.0
0 • >ti
2 s. 0 :20 - +
159.,462 - -95 +
9 9`5 5 +
2539995.77 +
0.:0.,'4
416.9 474 22
End of Report
Page 1
Run D Dec 21,1998 �•
Run Time 12:54:08 PM
Remit ID Payment Amt
0000005509 1,9 .00
0000006551
0000003472 1/"0
0000005509 1,975.00
0000006551 30.00
0000003472 15.00
TOTAL k%M
S 2L020.00
9
Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 1
SUMMARY CHECK REGISTER Run Date Dec 30,1998
Bank: CMSD Run Time 3:54:19 PM
Payment Re Date
0376 12/30/98
•
Status Remit To
P Costa Mesa Disposal
Line Description: Trash Collection Svc Dec 98
End *ort
Remit ID
0000000330
Payment Amt
159,462.95
TOTAL $159,462.95
•
0
Report ID: CCM2l�
City of Costa Mesa nts Payable
Page •
SUMMARY CH REGISTER
Run Date
.tan 07,1
Bank: CMSD
Run Time
2:25:4:
Payment Re Date Status Remit To
0377 01/06/99 P ISDOC
Line Description: Dir & Staff to Attnd Qrtrly
0378 01/06/99 P Curbside Inc
Line Description: HHW Collections for Dec 98
End of Report
Remit ID Payment Amt
0000005162 40.00
0000006461 955.50
TOTAL $995.50
0
0
i
Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 1
SUMMARY CHECK REGISTER Run Date .tan 07,1999
Bank: CMSD Run Time 2:23:33 PM
Cycle@ CA-asp
Payment Re
Date
Status Remit To
0379
01/14/99
P Arlene Schafer
Line Description: Attend Dec Meetings
0380
01/14/99
P Art Perry
Line Description: Attend Mtg & Orientation
0381
01/14/99
P Atlas Underground Company
Line Description: Emergency Repair 22nd &SantaAna
0382
01/14/99
P CR Transfer Inc
Line Description: December 1998 MRF Charges
December 1998 MRF Charges
0383
01/14/99
P Celia Little
Line Description: Refund -No facilities on parcel
0384
01/14/99
P City of Costa Mesa
Line Description: Operational expenses for Dec98
0385
01/14/99
P County Sanitation Districts of Orange Co
Line Description: Dec 98 Dist #6 Fees Collected
0386
01/14/99
P Dan Worthington
Line Description: Attend 3 Meetings -Dec 98
0387
01/14/99
P Greg Woodside
Line Description: Attend Mtg & Orientation
•
n
Remit ID
0000005152
0000005153
0000005155
0000005159
0000006828
0000005160
0000005164
0000005158
0000006829
Payment Amt
509.88
200.00
4,072.78 is
128,024.64
313.19
94,206.61
2,402.53
300.00
200.00
•
Report ID: CCM2�
City of Costa Mesa unts Payable
Page•
Remit ID
Payment Amt
SUMMARY CHOREGISTER
Run Da
Jan 07,1
Bank: CMSD
Cycle* r-N.Asp
3,075.00
Run Time
2:23:3,
Payment Re
Date
Status Remit To
Remit ID
Payment Amt
0388
01/14/99
P Harper & Burns LLP
0000005161
3,075.00
Line Description: Legal Service
0389
01/14/99
P ISDOC
0000005162
50.00
Line Description: ISDOC Membership Dues for 1999
0390
01/14/99
P James Ferryman
0000005156
100.00
Line Description: Attend CMSD Board Mtg
0391
01/14/99
P Moorefield Construction
0000005590
2,000.00
Line Description: Deposit Refund
0392
01/14/99
P Peggy Preston
0000003680
402.49
Line Description: Minutes - December 1998
0393
01/14/99
P Robin B Hamers & Associates Inc
0000003842
16,485.00
Line Description: Eng Svcs - Monthly Ret
Eng Svc- PlanChecking
Deposit Refund
Eng Srvc Proj 149
District Management Svc
Eng Svc - Inspection
0394
01/14/99
P Ronald Shef
0000005511
1,387.50
Line Description: Code Enforce Ofcr 11/23 -12/21
0395
01/14/99
P SDRMA
0000005163
125.00
Line Description: 3rd Party Addition Invoice
i
0
Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 3
SUMMARY CHECK REGISTER Run Date Jan 07,1999
Bank: CMSD Run Time 2:23:33 PM
Cycles r-NAs[)
Payment Re Date
0396 01/14/99
Status Remit To
P Stericycle Inc
Line Description: Sharps Containers -Rite Aid
Sharps Container - Ramsey Rexall
Sharps Container - Stevens Pharm
Remit ID
Payment Amt
0000005564 141.15
TOTAL $253,995.77
0
0
0 End o1wrt • r o
Detail of Director's Meetings - Month of December, 1998
James Ferryman
12/10/98
Regular Board Meeting
100.00
100.00
Art Perry
12/10/98
Regular Board Meeting
100.00
12/16/98
Director's Orientation
100.00
200.00
Arlene Schafer
12/01/98
Ground Water Replenishment Presentation
100.00
12/08/98
ISDOC Executive Board Meeting
100.00
12/09/98
LAFCO Public Hearing
100.00
12/09/98
LAFCO Public Hearing (mileage)
6.88
12/09/98
LAFCO Public Hearing (parking)
3.00
12/10/98
Regular Board Meeting
100.00
12/17/98
Special Districts Technical Advisory Committee
100.00
509.88
Greg Woodside
12/10/98
Regular Board Meeting
100.00
12/16/98
Director's Orientation
100.00
200.00
Dan Worthington
12/08/98
Recycling Meeting
100.00
12/10/98
Regular Board Meeting
100.00
12/16/98
Orange County Sanitation District Meeting
100.00
300.00
•
•
• •
C05T4 11E59 POLICE bEFfiRTMENT Ulf% ANPILT515101T
QKME 5TOFFERS TEATPOOK
TO: Capt. Warnack
FROM: Holly Carver
RE: Scavenging, December 1998
DATE: Wednesday, January 6, 1998
Here are the December 1998 scavenging statistics.
Calls for Service
Area 1 0
Area 11 2
Area III 2
Area IV 0
TOTAL 4
cc Dawn Schmeisser ext 5307
Cite /arrest
1
0
0
0
1
0
TO: Costa Mesa Sanitary District
Board of Directors,
Rob Hamers, Manager /District Engineer
•
FROM: Ron Shef, Ordinance Enforcement Officer
DATE: December 27, 1998
SUBJECT: ORDINANCE ENFORCEMENT SUMMARY REPORT
This report covers the five (5) week period beginning November 23,
1998 and ending December 27, 1998. All resident complaints and
work requests were i.nvestigated and acted on while continuing
scavenger patrol and ordinance enforcement in all areas of the
city. This period had several windy days which caused containers,
covers and spilled contents to be blown everywhere. It should
be noted that the 90 gallon haulers when tipped over still keep
their lids on and therefore prevent a large portion of trash from
being spilled into the open.
Week No. 1 ending November 29, 1998: This week included Thanks-
giving causing collection to be one day late Thursday
and Friday. Fifteen (15) flyers were left as courtesy
reminders.
Week No. 2 ending December 6, 1998: During this week thirty (30)
courtesy flyers were left at residences to encourage
compliance.
Week No. 3 ending December 13, 1998: Verification on the Multi -
Family Dwelling (MFD) List for number of dwelling
units was begun. The flyers for the Christmas Tree
Recycling Program were received and distributed to
businesses throughout the District. A telephone
conversation was also held with a local resident who
had received a District letter regarding a scavenging
violation. The District codes were explained to him.
Twenty -two (22) courtesy flyers were left for residents.
Week No. 4 ending December 20, 1998: The Christmas Tree Recycling
flyers were distributed to local businesses. Addresses
on the MFD list were verified. Prepared documentation
for the first District citation.
Week No. 5 ending December 27, 1998: The first District citation
was issued. Twenty -one (21) courtesy flyers were left
for residents.
•
Date Street Index
�cJK �ER�o� START /� /23 /s}g 0
'"") 12127198 Code Enforcement Report
Address Street Name Description of Violation
Action
•
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Code Enforcement Report
Description of Violation
Action
0
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Date Street Index Address Street Name
Code Enfor0ent Report
Description of Violation
Action
•
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•
nnta straet Index Address Street Name
Code Enforcement Report
Description of Violation
Action
121919jv
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2223
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Date Street Index Address Street Name
Code Enfoment Report .
Description of Violation
Action
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•
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E
•
•
•
•
COSTAMESA SANITARY DARICT
RECYCLING COMMITTEE
AGENDA
January 12, 1999
12:00 p. m.
Conference Room 5A
I. Residential Trash Collection Program
A. Update on Pilot Program
B. Multi- Family. Dwelling Service
aJ"
C. Costa Mesa Disposal Participation in Programs
Phone
(714) 754 -5043
Fax
(714) 432 -1436
Mailing Address
P.O. Box 1200
Costa Mesa, CA
•92628 -1200
9
Costa � 4-in-itaq `� - � i � ;�
January 15, 1999
Dear Customer:
The Costa Mesa Sanitary District has selected your home and neighborhood
to participate in a new and improved trash collection program. FREE OF
CHARGE, the District will provide two 60 gallon containers (Hauler 60's) for a
period of three months. The containers will be delivered to your home during
the last week of January. This type of container has been used successfully in
other cities throughout Orange County.
The containers have wheels, an attached lid, and can be lifted and emptied
automatically by an attachment on the trash trucks. The District believes that
these containers will improve the look of your neighborhood on trash day and
also provide a more convenient and sanitary method to dispose of your
household waste. All trash should fit into the containers, although an
occasional overflow bag of trash will be collected as a courtesy. If you need a
third container, it will be provided to you at no charge during this pilot program.
After three months, the containers will be picked up from your home. Since
this program is only a test, please keep your current trash containers stored in
a convenient place for use after the test is complete.
It is important that all trash containers, including the new Hauler 60's, are
stored in a place on your property out of the public view. Containers may be
Street Address placed at the curb after 5:30 p.m. on the day before collection and must be
77 Fair Drive removed from the public view by midnight after collection.
Costa Mesa, CA The District is eager to hear your comments and concerns throughout this pilot
92626 -6520 program. Your input will help shape future trash programs in Costa Mesa &
Santa Ana Heights. We look forward to speaking and working with you over
the next few months. If you have any questions, please contact me directly at
714/754 -5043.
Sincerely,
Board of Directors
James Ferryman Zoo 71&n#&w
Arthur Perry Assistant Manager
Arlene Schafer
Greg Woodside
Dan Worthington 2 Hauler 60's (41.5 "H x 27 "W x 34 "D) = 4 standard sized trash cans
• There is no need to separate your trash!
A/l of the trash collected is delivered to a state -of -the -art recycling center.
The trash is then mechanically and manually sorted for recyclables.
yy You are currently recycling 37!/2% of your trashl
�15 Printed on
Recycled Paper
• •
Costa Mesa
Sanitary District
Ov-
Memorandum '~
To: Board of Directors
Rob Hamers, District Engineer/Manager
From: Lois Thompson, Assistant Manager
Date: January 5, 1999
Re: School Telephone Book Recycling Program
The 1998 Telephone Book Recycling Program resulted in the collection of 20,580 books for a
total of 41.16 tons.
Staff will be contacting schools to schedule the presentation of their award checks. Attached
is a list of the schools and their award amounts. A total of $8,833.00 will be awarded to the
participating schools. A press release will be issued after presentation schedules are finalized.
The load of Pacific Bell telephone books has been sorted and prepared for shipment by Costa
Mesa Disposal. The trailer will be shipped during the week of January 18I', 1999. PacBell is
supporting the purchase of the recycled directories at $50 per ton.
PacBell's delivery routes throughout Costa Mesa were sporadic throughout the six weeks of
the program. Many directories were delivered in the final days of our program and residents
hadn't thought of recycling their old directories until after the bins had been picked up. Costa
Mesa Disposal was very accommodating and continued to collect the directories after the
program had ended.
•
Phone Book Recycling Contest
Awards for 1998
School Name Participation Grand Total
Award Prize Award
Adams School
$ 400.00
$ 400.00
Alternative Education Center
$ 400.00
$ 400.00
California School
$ 400.00
$ 400.00
Charles TeWinkle School
$ 400.00
$250.00
$ 650.00
College Park School
$ 400.00
$ 400.00
Costa Mesa High School
$ 400.00
$ 400.00
Costa Mesa High School (7& 8)
$ 400.00.
$ 400.00
Davis School (5th & 6th)
$ 400.00
$ 400.00
Estancia High School
$ 400.00
$250.00
$ 650.00
Kaiser Elementary School
$ 400.00
$ 400.00
Kaiser Primary Center
$ 400.00
$ 400.00
Killybrooke School
$ 330.00
$ 330.00
Paularino School
$ 400.00
$ 400.00
Pomona School
$ 400.00
$ 400.00
Rea Elementary (4 -6)
$ 400.00
$ 400.00
Sonora School
$ 400.00
$ 400.00
Whittier School
$ 400.00
$ 400.00
Christian Montessori (K -1)
$ 100.00
$ 100.00
Montessori Harbor Mesa (K -6)
$ 100.00
$250:00
$ 350.00
Page School of Costa Mesa (K -6)
$ 260.00
$ 260.00
Port Mesa Christian (K -6)
$ 180.00
$ 180.00
St. Joachim Elementary (K -8)
$ 313.00
$ 313.00
St. John The Baptist (K -8)
$ 400.00
$ 400.00
Total Awards
$8,833.00
•
•
•
41"", t s
���$
qC t
I VA
���$
qC t
I VA
Christmas Tree Recycling
Once again the City of Costa Mesa and the
Costa Mesa Sanitary District will be providing
the annual Christmas Tree Recycling Program.
Residents are asked to remove the stands and all
decorations from their trees and place them at
the curb on their regular trash collection day.
Costa Mesa Disposal will be sending a special
truck to pick up the trees from December 28
through January 8, 1999. The recycled trees
are used for weed abatement and erosion /
control.
Residents and businesses who use a
dumpster are advised to contact their
own hauler (phone number is on you
bin) and inquire about tree
recycling at their location.
Factlet: 10, 002 trees weighing
130 tons were collected and
recycled in 1997.
Recycling Made Easy!
Did you know that the trash collected each week
from your household is sorted and separated for the
recyclables? All of the recyclables and trash are
delivered to a large plant in Stanton that uses
mechanical and manual sorting techniques. The
recyclables are separated, baled, and shipped to
manufacturers throughout the world. About 35% of
the trash arriving at the plant is able to be be
recycled. The leftover debris is landfilled within
Orange County. For more information, call (714)
754 -5307.
a Schell °1e •
Fri stash Fr�day
The collectionana January
,0e
cembee Pl ked up on
1, will
Saturday l
•
A60P Collection Program for
Household Hazardous Waste
ABOP? That's trash tech p /
For antifreeze, auto
Batteries, used oil, and
Latex paint! Cant make j
it to one of the four County � g
hazardous waste
collection centers
(714) 834 -6752, then let us pick it up at your house
for you! The Costa Mesa Sanitary District is funding
a one year program to collect recyclable household
hazardous waste. To schedule a FREE pickup at
your home, call 800- HHW -PKUP. Residents who
use dumpsters are not eligible for this program.
WINTER SCHEdUIE 1999 ♦ 5
0
•
•
0
•
CMSD SAFETY/LOSS CONTROL COMMITTEE MEETING - MINUTES
December 22, 1998
Page 1 of 3
Present
Rob Flamers - Manager/District Engineer CMSD
Lois Thompson - Assistant Manager
Yefim Tsalyuk - Engineer
Gerry Vasquez - Senior Lead Maintenance Worker, City of Costa Mesa
Paul Guzman - CMSD Inspector
Don Boynton - Assistant Street Superintendent, City of Costa Mesa
Dawn Schmeisser - Permit Processing Specialist
Absent
None
• Discussion:
CJ
I. Emergency Services Agreements
Rob mentioned that in accordance with the District Counsel's recommendation and the Board of-
Directors' approval, emergency services agreements with selected contractors should be
completed and on file. In the event of an emergency, the contractor's obligations and liabilities
are already set forth in writing. To date, three such agreements have been completed.
H. Cast Iron Pipe
Rob's research into cast iron pipe (CIP) and ductile iron pipe (DIP) disclosed that when such
pipe is used in lieu of vitrified clay pipe (VCP) the interior should be sufficiently coated or
corrosion will eventually destroy the pipe. DIP is sometimes used as an alternate to VCP when
structural considerations become the controlling factor.
III. CPR Training
Lois reported that the entire sewer cleaning crew, Dawn, and her are now certified for
administering CPR.
•
•
CMSD Safety/Loss Control Committee Meeting - Minutes
December 22, 1998
Page 2 of 3
IV. Tailgate Meetings
Lois is continuing the biweekly tailgate meetings with the field crews.
V. Badger Daylighting
Rob reported that Badger, a Canadian Company, is introducing a new piece of equipment
to assist when hand - digging is necessary to expose sensitive pipes in an excavation
(daylighting is a term for exposing the pipe). The new equipment, which is about the size
of a sewer cleaning truck, removes the soil using a high pressure and high temperature
water hose and vacuum. The method appears to be more efficient than hand- digging.
Badger will be making the trucks available on an hourly basis for municipalities and
contractors.
VI. Fair Drive and Harbor Blvd. Hot Spot
Rob referred to pictures taken by Paul showing continual slow flow in a line due to poor •
channel construction in the manhole base. Rob requested Gerry prepare a list of other such
manholes and Rob will have the bases rechanneled. The cost of the work will be less than the
long term expense of having the field crew clean the line once a week.
VII. 23`d Street Pumping Station
Rob reviewed two proposals to strip off the old interior coating and apply new coating to the top
16 feet of the wet well shaft. Also included will be work to stop a minimal amount of
infiltration through one wall. Rob will be contacting the companies for clarifications on their
proposals.
VIII. Super IQ Roach Prevention Program
Paul and Gerry assembled a list of 147 manholes that will be coated using a latex paint
application containing an agent that kills roaches. The cost will be $18.00 per manhole and the
work performed by a licensed applicator. Dawn will be coordinating the permit process.
IX. PC Sales - Sewer Line Fighter (Degreaser)
Rob found another supplier for a grease cutting product that is apparently equal to the currently
used de- greaser. Dawn will be comparing prices with the current product.
0
a
CMSD Safety/Loss Control Committee Meeting - Minutes
December 22, 1998
Page 3 of 3
X. Grease Interceptor Ordinance
Lois added that the District Board approved staff to prepare a draft ordinance requiring grease
interceptors for new and remodeled or expanded restaurants.
XI. Adjusting Manholes to Grade
Don reviewed a bid from Atlas Underground Co. to adjust eight manholes to grade and after
discussion it was recommended that Atlas perform the work.
XII. Project #163 Upgrade Emergency Response Equipment
Rob stated his intention to obtain Board approval to complete the project as shown in the 1998-
99 Capital Improvement Program. The project consists of purchasing two emergency
generators to provide pump station power during a power outage. The two existing by -pass
0 pumps have reached their life expectancy. The project will also purchase a new sand nozzle for
more efficient sewer line cleaning.
XIII. Work in Progress
Paul reported on various projects including #128 Mesa/Birch Sewer Realignment which is
nearly complete.
Distribution: CMSD Safety Committee Members
Bill Morris, Director of Public Services /City
Engineer, City of Costa Mesa
Karen Adams, Risk Manager, City of Costa Mesa
CMSD Board of Directors, at January 1999 regular meeting
Next meeting to be scheduled in March 1999.
RBH/jp /safety.mtg
•
• •
• RESOLUTION NO. 99 -615
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA
MESA SANITARY DISTRICT, AUTHORIZING SUBMITTAL OF AN
APPLICATION FOR CALIFORNIA INTEGRATED WASTE
MANAGEMENT BOARD HOUSEHOLD HAZARDOUS WASTE
GRANT, SEVENTH CYCLE.
WHEREAS, the people of the State of California have enacted Assembly Bill
1220 (Eastin, 1993; Chapter 656 -1993 Statutes) that provides grants to local governments
to establish and implement waste diversion and separation programs to prevent disposal of
hazardous waste, including household hazardous waste, in solid waste landfills, and
WHEREAS, the California Integrated Waste Management Board has been
delegated the responsibility for the administration of the program within the state, setting
up necessary procedures governing application by cities, counties and local agencies under
the program; and
WHEREAS, the applicant will enter into an agreement with the State of
California for development of the project; and
NOW, THEREFORE, BE IT RESOLVED, that the Costa Mesa Sanitary
District authorizes the submittal of an application to the California Integrated Waste
Management Board for a Local Government Household Hazardous Waste Grant -
Seventh Cycle. The President and Secretary or such person as may be designated by
resolution of the Costa Mesa Sanitary District is hereby authorized and empowered to
execute in the name of the above named entities all necessary applications, contracts,
payment requests, agreements and amendments hereto for the purposes of securing grant
funds and to implement and carry out the purposes specified in the grant application.
The foregoing resolution was passed by the Costa Mesa Sanitary District this
day of , 19
ATTEST:
Secretary, Costa Mesa Sanitary District President, Costa Mesa Sanitary District
Board of Directors Board of Directors
•
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STATE OF CALIFORNIA)
COUNTY OF ORANGE ) SS
CITY OF COSTA MESA )
I, Joan Revak, Clerk of the Costa Mesa Sanitary District, hereby certify that the
above and foregoing Resolution No. 99 -615, was duly and regularly passed and adopted
by said Board of Directors at a regular meeting thereof held on the day of
,19
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the
Costa Mesa Sanitary District, this day of , 19
Clerk of the Costa Mesa Sanitary District
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*BEACH Who's Who & What's What in
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9 9
1998 ALMANAC ADVERTISEMENT 0
RECYCLING QUESTIONS?
WE HAVE ANSWERS!
NEW Used Needle/SyrnV Disposal Program I NEW
Large Item Collection, Telephone Book Recycling
Household Hazardous Waste Disposal, Used Oil Collection
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1/J111,,
COSTA MESA '°r DISTRICT
s -
0 1
714 -754 -5307
Serving Costa Mesa and Santa Ana Heights residents since 1944
•
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Costa Mesa Recycles
A
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COSTA MESA
C_)
DISTRICT
Sinking Fund for Future Sewer Replacement
Project #149
SERIES REPORT #1
DECEMBER 1998
MEXq w m I>: x
s� civil •�'
gTFOF CA��F���
Robin B. Hamers
Manager/District Engineer
DIRECTORS
James Ferryman
Arthur Perry
Arlene Schafer
Dan Worthington
Nate Reade
�o �-
FAX (714) 432 -1436
P.O. BOX 1200, COSTA MESA, CALIFORNIA 92628 -1200 • 77 FAIR DRIVE • (714) 754 -5043
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Table of Contents
Page
I. Purpose of Study ....................................... ............................... 1
II. Overview of District's System ........................ ............................... 2
III. History and Benefits of using Vitrified Clay Pipe (VCP) ......................... 4
IV. Overview of Systems throughout the United States . ............................... 6
V. Ongoing Televising, Maintenance, and Rehabilitation Programs ................10
VI. Trenchless or "No -Dig" Technology .................... .............................12
VII. Financial Considerations .................................. .............................13
0 VIII. Necessity For a Sinking Fund ............................ .............................14
•
IX. Recommendations ......................................... .............................15
Exhibit "A" - Sewer Inventory Recap 1952 -1998
Exhibit `B" - Old Clay Pipe Sewer Installations Still in Service
Exhibit "C" - Sinking Fund Calculation Table
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I. Purpose of Study
•
The Costa Mesa Sanitary District serves a population of approximately 107,000 people throughout
a territory that includes the entire City of Costa Mesa, portions of Newport Beach, and portions of
unincorporated areas of Orange County. The major component of the District's sewer facilities is
the gravity sewer system that serves each and every residence and business within the District's
boundaries.
Current industry thinking places a 100 year life expectancy on the type of gravity sewer system
used by the District. Since the District owns a total of 325 miles of sewer lines primarily
consisting of gravity sewers, it is prudent to establish a long range plan for sewer rehabilitation and
replacement.
This study will focus on the following areas:
• researching the life expectancy of sewers, including southern California and throughout the
United States and other parts of the world
• researching other agencies' plans for long term sewer replacements
• charting out the District's .sewer system by year of construction
• reviewing the District's current program of televising and maintenance of sewer lines
• investigating and reporting on the various methods of pipeline rehabilitation other than
excavate and replace, including slip - lining, insituform, swegelining, link -pipe, etc.
• reviewing the financial implications of establishing an adequate sinking fund
• determining a replacement schedule
1
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II. Overview of District's System
The Sanitary District has a sewer system consisting of 20 pumping stations and 325 miles of sewer
lines made up of gravity sewers, pressurized sewers, and manholes. The largest portion of the
system are the gravity sewers which are virtually all vitrified clay pipe (VCP). The only instances
where a different pipe material was used for a gravity sewer was where structural considerations
necessitated a stronger pipe material such as ductile iron pipe be used. This generally occurs
where another utility is crossing the sewer line or the sewer is very shallow.
In addition to the gravity sewers, each of the District's 20 pumping stations has a pressurized
sewer main (force main) that transmits the sewage uphill to the nearest high point where it can
again flow by gravity. The force mains are of various materials with the currently preferred
material being ductile iron pipe (DIP). Vitrified clay pipe is not available for force main use. Due
to the continuing pressurized flow in the force mains, their life expectancy is much less than VCP
gravity sewers. Consequently, force mains and pumping stations are monitored continuously for
wear and tear. The rate at which a force main wears out is dependent on a number of factors, the
biggest being the type of pipe material and the rate of flow through the pipe. The District has
24,813 feet of force mains ranging from a 4" diameter flowing at 100 gallons per minute to an 18"
diameter flowing at 3,500 gallons per minute. Several of the force mains have been replaced due to
wear and tear and the majority of the pumping stations have either been rehabilitated or upgraded.
Of the District's 20 pumping stations, the majority are submersible stations with the remainder
being wet well -dry well. The District converted most of the older wet well -dry well stations to
submersible as they began to deteriorate to standardize them with the newer submersible stations.
The standardized submersible stations provide excellent worker safety since the daily maintenance
is done at street level rather than underground at the bottom of the station. The standardized
station also allows easier compliance with OSHA requirements for work in confined spaces.
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• The other major component of the system are the 4,522 sewer manholes. Older manholes were
constructed of brick until precast concrete manhole sections were developed. Since then, all
manholes have been constructed from precast manhole sections. The condition of the manholes is
monitored regularly since the cleaning crews use the manholes as access to clean the sewer lines.
When manholes need rehabilitation a capital project is proposed and the appropriate work
completed.
Since pumping stations, force mains, and manholes are monitored, rehabilitated, repaired, or
replaced on a regular basis they are not the focus of this study. Rather, the life expectancy and
long term plans for the 320 mile vitrified clay pipe gravity system - the largest asset owned by the
District - is considered as the basis for the study.
Attached as Exhibit "A" is a sewer inventory recap showing the year by year quantity of sewer
facilities installed in the District.
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III. History and Benefits of using Vitrified Clay Pipe (VCP)
Of the many different pipe materials available, vitrified clay pipe stands out as possibly the best
choice for use in a gravity sewer system. Vitrified clay pipe is manufactured from clays and
shales, natural end products occurring from the weathering of the earth. Clay pipe's most
important features are its longevity and its ability to withstand corrosion and abrasion. Vitrified
clay is an inert material and therefore naturally resistant to corrosion. Only extreme concentrations
of acids at high temperatures - conditions not associated with normal sewer use - will cause any
harm.
Clay pipe was used as far back as the Romans who used it for constructing aqueducts and public
baths. A number of these pipelines are still in good condition today. In the United States at least
50 cities have vitrified clay pipe lines that are over 150 years old and still in operation. As part of
this study, 11 of those municipalities were contacted to ascertain information relating to their Is
experience with clay pipe.
In 1988 the U.S. Army Corps of Engineers published Technical Report GL -88 -2, Life Cycle Cost
for Drainage Structures. The report made reference to a 1982 National Clay Pipe Institute list of
over 50 clay pipe systems which were still functioning after up to 170 years, which support a 150
year service life. However, since most of these systems are just over 100 years old, and in light of
the uncertainty in long term land use, the Corps chose to use a design service life of vitrified clay
pipe of 100 years. Attached as Exhibit "B" is the reference list of municipalities with extended life
VCP sewer systems.
Clay pipe has the following benefits:
• long term life expectancy
• natural resistance to corrosion
• good flow characteristics
• high resistance to abrasion
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The District was fortunate to have begun sewer installation in the early to mid 1950's when
compression joints - the interlocking of two sewer sections together by the installation of a spigot
end pipe into a bell end pipe with a seal - were first introduced. Over the years compression joints
have been improved, however, it is still the most reliable joint for clay pipe. Prior to compression
jointing, cement mortar or hot -pour compounds were used to seal two sections of plain end pipe.
Very few instances of cement mortar or hot -pour joints have been found in the Costa Mesa
Sanitary District, and when they are uncovered they are usually replaced with a new joint.
Although there are various other pipe materials available for use in gravity sewers, engineers are
very comfortable selecting vitrified clay pipe since it has proven itself at least as good, if not better,
than any other material.
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IV. Overview of Systems throughout the United States •
As part of the study, contacts have been made with cities and agencies where sewer lines have been
in service for over 100 years. The list of cities includes Boston, Chicago, Clinton, Dallas, Denver,
Henderson, Los Angeles, Philadelphia, Portland, and Washington D.C.
The District is also fortunate to have begun its sewer installation in an era when separate sanitary
sewer lines were constructed. The previous era used combined storm water /sanitary sewer lines
that captured both sewer flows and storm water flows. The method of treatment consisted of
diluting the sewage with storm water then letting this flow into the nearest waterway or ocean.
Many municipalities with old sewer installations, such as San Francisco, still have combined
sewers. San Francisco is particularly troubled since increased development has caused the sewage
flow to match the capacity of the pipe lines, thereby leaving no room for storm water. When rains
from even a five -year storm occur, the lines overflow causing a significant health hazard. Since the
treatment plants can only handle the sewage flow plus a small amount of rain water, when a large
storm occurs the effluent flows untreated into the bay or ocean. Additionally, some of their large
older lines are constructed from brick and mortar and frequently fall into disrepair. The city has a
backlog of structurally damaged sewers needing immediate attention. Consequently, San Francisco
is constantly faced with emergency situations and their focus is trying to upgrade their system to a
level where basic health and safety are achieved.
City of Boston
Boston Water & Sewer Commission
The sewer system consists of 1,350 miles of sewer lines (75% -clay pipes, 20 %- concrete, 5 %-
PVC). The sewer lines are televised and repaired during street reconstruction projects. 90% of all
pipe problems are related to construction practices. The agency's main goal is to separate sewer
and storm drain water. A rehabilitation program includes insituform ($90- 100/l.f.) and
microtunneling, and to a less degree removal and reconstruction because of prohibitive costs
($200 /1.f.).
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• City of Chicago
•
The sewer system consists of 4,300 miles of sewer lines. The majority of the sewer system
consists of VCP lines less then 24" diameter. The City has televised 200 miles of sewer lines and
assumes a 100 year life. The City does not have any special replacement programs.
City of Clinton, Iowa
The population of Clinton is approximately 29,000 people. The sewer system consists of 170 miles
of sewer lines and 47 miles of storm drain lines. Although the vitrified clay pipe system was
installed as early as 1850 the City has no special programs and repairs the lines on an as- needed
basis.
City of Dallas
• The sewer system consists of 4,000 miles of sewer lines. The city does have a capital improvement
fund but will rely on bonds if the cost of the required improvements exceeds the available funds.
•
City of Denver
The sewer system consists of 1,500 miles of sewer lines, the major portion of which is 8 "clay lines.
The city does not have any special long term capital replacement programs.
City of Henderson, NV
The city's sewer system is approximately 50 years old, consisting of 400 miles of sewer lines. The
majority of the lines are polyvinyl chloride (PVC), with some reinforced concrete pipe (RCP). The
maintenance program includes televising the sewer lines and annual cleaning but no sinking fund.
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City of Los Angeles •
The sewer system consists of 6,500 miles of sewer lines of which 130 miles are cement pipes. The
city regularly uses FEMA funds to replace sewer lines but has no sinking fund.
City of Philadelphia
The sewer system consists of 2,950 miles of sewer lines. The majority of the system consists
of brick pipes, however, there are some VCP and RCP lines. The city replaces the sewer lines
concurrently with street repair projects.
City of Portland, OR
The majority of the sewer lines are over 100 years old. The system consists of 2,200 miles of
lines, the majority of which are concrete pipes. Most of the problems are occurring in old brick
pipes (4 -8' dia.). The repairs are done based on the results of a televising program. A capital
replacement fund is in place and was created based on the average replacement cost for the lines. 40
City of San Francisco
a The sewer system consists of 730 miles of sewer lines, averaging 75 years old. Most of the old
lines are clay pipes. The city continues to visually inspect and televise their system as part of their
on -going maintenance program. The city has a three year moratorium on cutting through new
pavement which necessitates concurrent repair of deteriorating sewers. The city's current
replacement program consists of 4 to 6 miles per year. The city allocates approximately $7 million
per year for future repair and replacement. Their priorities are providing additional capacity in
their combined sewer /storm drain system which cannot handle simultaneous sewer and storm water
flows plus repairing a significant amount of structurally damaged sewers. The city uses bonds as a
financing method.
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• City of Washington, DC
•
•
The sewer system consists of 2,400 miles of sewer lines the major part being clay pipe. The
smaller size lines are mostly clay and the larger size are mostly brick or concrete. The majority of
the small size pipes (8 " -10" dia.) are in good condition. The city has no special replacement
programs nor funds established for this purpose.
0
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V. Ongoing Televising, Maintenance, and Rehabilitation Programs
In 1989 the District began a concentrated effort to step up its regular maintenance and
rehabilitation program for the gravity sewer system. Up until that time, the Capital Improvement
Program was centered around two other areas: As the older pumping stations began requiring
major work they were converted from wet well - dry well to submersible to standardize them with
newer stations, and secondly, providing additional sewer capacity in various areas in the District
where new or increased development occurred or was expected.
The District has historically cleaned its gravity sewer lines once per year, as is common practice
with other agencies and considered the industry standard. However, without the benefit of actually
viewing the inside of the sewer lines, no information was available regarding the condition of the
system. Therefore, it was decided to begin a televising program where a remote, self propelled,
video camera would travel through the lines and televise the interior.
LJ
The first portion of the televising program began in 1989 and consisted of four yearly televising
projects, each put out to bid, where a total of one million feet of sewer main line was televised.
The contractor was required to provide both a written report and a video tape of each line.
Included in the written reports was a severity rating schedule where each type of problem such as
cracked pipe, missing pipe, light, medium, or heavy roots, cracked joints, offset joints, hole in pipe,
collapsed pipe, sags, etc., were given an arbitrary number that reflected how severe the problem
was. Another report was then generated for the lines with the highest total severity ratings to
identify which lines required immediate attention.
The four yearly televising programs were followed by small yearly programs that provided for
rechecking areas and to have a televising contractor on call in the case of an emergency or in the
event a homeowner claims the main line, rather than their lateral, was causing a backup.
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One of the results of the televising program was to begin a root treatment program. The incidence
of roots in the main lines was small compared to the size of the total system, however, enough
`heavy root' areas were found to warrant attention. In addition to root cutting, the District also
contracted out a foaming project whereby a root killing agent was flooded into the lines. The agent
kills the roots protruding into the main line as well as the roots protruding from a homeowner's
lateral into the main line. The District also has a project scheduled to review video tapes in order to
notify residents that roots in their laterals can be seen from the main line.
The District's yearly Capital Improvement Program typically includes a small televising project, a
joint or main line rehabilitation project, a pump station and/or force main rehabilitation project,
and periodically, a manhole rehabilitation project.
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VI. Trenchless or "No -Dig" Technology •
No-dig technology refers to pipe rehabilitation done without excavating the ground surface to
access the pipe line. The rehabilitation is done by inserting into the line through a manhole a liner
that will adhere itself to the inside of the pipe essentially creating a pipe within a pipe. Many of the
methods are now included in the Standard Specifications for Public Works Construction (Green
Book).
The inserted liner bonds itself to the inside pipe wall and can act both structurally and to prevent
infiltration and exfiltration. Existing lateral connections to the main line can be re- opened using a
robotic cutter and camera.
The cost of using a no-dig method depends on the size and length of the line, the number of existing
lateral connections, and the selected no-dig method. The benefits of no -dig begin to outweigh the
conventional excavate and replace method when circumstances such as disruption of major traffic
patterns, very deep sewers, expensive surface improvements or limited access are present.
The Costa Mesa Sanitary District completed one project where two no -dig methods were bid as
alternatives. The cost for the excavate and replace method was the lowest since the line was
located in a parkway under the grass strip.
Many local agencies have completed trial no-dig projects along with monitoring and observing no-
dig projects in other areas. Agencies faced with high excavation costs readily look to the no -dig
alternative.
12
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• VII. Financial Considerations
As a financial analysis was being conceptualized, many unanswerable questions arose:
• How long will the existing system last? 100 yrs. ?, 150 yrs. ?, 200 yrs.?
•. When the system does need repair, will it be the joints, the inside pipe wall, the outside pipe
wall, or some other component that wears out first?
• How much of the system will need rehabilitating at one time? Consider that 89% of the
gravity system was constructed in a 20 year period from 1952 -1972.
• What will be the accepted and lowest cost rehabilitation method when the rehabilitation period
begins?
• What will be the cost in future dollars to perform the rehabilitation?
Nevertheless, a standard financial analysis has been prepared and attached as Exhibit "C" that
attempts to calculate the required yearly deposit needed to establish a sinking fund to accumulate
the replacement value of the sewer system assuming a 100 year service life. The table was
• prepared assuming replacement of the existing sewer mains and without the laterals or manholes.
Maintenance of the laterals is the property owner's responsibility.
As can be seen from the financial calculations, a yearly deposit of $1,836,535 would be required to
provide full replacement value.
•
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VIII. Necessity for a Sinking Fund
0
Results of the investigation into the life of vitrfied clay pipe gravity sewers do not provide a
definitive life expectancy. Rather, factors such as the original installation methods, type of jointing
system used, and monitoring and care of the system, outweigh the life expectancy of the pipe
material itself. Since vitrified clay is inert and previous installations show very little signs of wear,
the life of the clay pipe may not be the controlling factor.
An example of poor construction methods is evidenced when sections of District line have been
found to have continuous cracking, which indicates uneven and improper trench backfill
compaction methods. Pipe lines in this condition either have to be replaced through excavation or
repaired from inside the line using a no-dig rehabilitation method.
Many of the agencies contacted do not have a dedicated fund for long term sewer rehabilitation.
There are generally two schools of thought, the first being a `pay as you go' plan where problems
are fixed as they occur. In the future when large portions of the system need rehabilitation the
agency will issue bonds to fund the improvements. Probably because the life expectancy of sewers
is long enough that it doesn't present an immediate problem to the public officials during their
tenure, there is no urgency in planning for future sewer improvements.
Other agencies believe prudent long term planning includes funding for major infrastructure
improvements to avoid large capital costs through special assessments or issuing debt instruments.
When this project was first proposed in 1995 -96, a sinking fund with an initial deposit of $100,000
was established. Since then yearly deposits each in the amount of $200,000 have been made for
fiscal years 96 -97, 97 -98, and 98 -99 making a total capital deposit of $700,000. The Board of
Directors believe that creating a sinking fund is sound fiscal policy and part of their responsibility
to the rate payers.
14
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• IX. Recommendations
s
9
11
An overall analysis of the system suggests that the following factors play a part in planning for
long term sewer service in the District:
• The District's sewer system is approximately 50 years old. The life expectancy of the
pipelines is at least 100 years. Therefore, no replacement, other than for damaged pipe, is
warranted at this time.
• The District's on -going commitment to proper cleaning, televising, repair of problem areas,
and aggressive maintenance will maximize the useful life of the system. Gi
• Establishment of the sinking fund and continued yearly contributions thereto will keep the
District in an advantageous position to handle future maintenance or replacement. This is Gil
clearly a better position than those municipalities who are taking no action until their system
fails and then incurring debt to fund the rehabilitation. Funding of the District's sinking fund L{�a
has been accomplished without an increase in sewer rates which is attractive to the Board and
the rate payers.
• The financial analysis suggests a yearly contribution of $1,836,535, however, this,nurr er is
unrealistically high and does not account for the strong possibly that ales'sxexpensive method
of nips line rehabilitation will be available Therefore, it is recommended that yearly deposits
be made, in amounts that will not cause an increase in sews aces, until at least 5 pillion is
fund. that i e, A e for the next report m this � 'Vd,�
e in the fund. At that time a review of the fund can be the basis fryap �.
series.
• Rehabilitation of sewer lines from within, known as no-dig or trenchless technology, is quickly
evolving with new methods continuously being developed and introduced. In the next 50 years
additional significant discoveries may be made that vastly simplify and lower costs for sewer
rehabilitation. A District program of continued research, monitoring, and observation of
existing and new trenchless technologies will keep the District in position to utilize all possible
alternatives for rehabilitation now and in the future.
15
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• Due to the above described dynamics of the situation, rather than making a definitive
statement as to what scenario will actually present itself 50 years from now and what ultimate
level of funding is needed, a more flexible position that can readily adapt to new developments
is warranted. The District's sewer system is in excellent shape, has a lengthy remaining life
expectancy, there is an established sinking fund, there is an aggressive yearly maintenance and
repair program, all of which give the District the most flexibility when looking forward.
• This report is titled Series Report #I since for such an ever changing situation future reports
at appropriate intervals should be completed that incorporate and analyze new information.
• Therefore, a continuous monitoring, updating, and reporting position is recommended along
with deposits into the sinking fund.
16
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EXHIBIT B
Old Clay Pipe
Installations
®
Still
in Service*
Date
Date
City
Installed
City
Installed
1.
Washington, DC.
1815
27.
Baltimore, Md.
1875
2.
Philadelphia, Pa.
1829
28.
Portland, Maine
1875
3.
Boston, Mass.
1829
29.
San Francisco, Calif.
1876
4.
Sydney, N.S. Wales
1832
30.
Jacksonville, Fla.
1876
5.
Manchester, England
1845
31.
Albany, Ga.
1876
6.
Liverpool, England
1846
32.
St. Joseph, Mo.
1876
7.
London, England
1848
33.
Davenport, Iowa
1877
8.
Clinton, Iowa
1850
34.
Kansas City, Mo.
1877
9.
Edinburgh, Scotland
1850
35.
New Bedford, Mass.
1877
10.
Rigby, England
1851
36.
Bucyrus, Ohio
1877
11.
Croydon, England
1851
37.
Omaha, Nebr.
1878
12.
Darlington, England
1852
38.
Camden, N.J.
1879
13.
Chicago, Ill.
1856
39.
Memphis, Tenn.
1879
14.
Cleveland, Ohio
1861
40.
Parkersburg, W. Va.
1879
15.
New York, N.Y.
1866
41.
Providence, R.I.
1879
16.
Erie, Pa.
1868
42.
Nashville, Tenn.
1879
17.
Grand Rapids, Mich.
1869
43.
Rome, Ga.
1880
18.
St..Louis,,Mo.
1869
44.
Rockford, Ill.
1880
19.
Hartford, Conn.
1870
45.
Terre Haute, Ind.
1880
20.
Indianapolis, Ind.
1872
46.
Sioux City, Iowa
1880
21.
Los Angeles, Calif.
1873
47.
Red Wing, Minn.
1880
22.
New Haven, Conn.
1873
48.
Reno, Nev.
1880
23.
St. Paul, Minn.
1873
49.
Fargo, N. Dak.
1880
24.
Portland, Oreg.
1873
50.
Dallas, Tex.
1880
25.
Raleigh, N.C.
1873
51.
Denver, Colo.
1880
26.
Lawrence, Kans.
1874
* From National Clay Pipe Institute 1982.
EXHIBIT `C'
SINKING FUND CALCULATION TABLE •
Table assumes today's replacement values are needed in full, as increased by the annual
inflation rate, at the time the sewer reaches its life expectancy. Depreciation is not
included. Negative values indicate sewer lines were removed from service. Deposits are
assumed to receive 5% interest per year.
Assumptions:
Annual Inflation Rate = 3%
Annual Interest Rate = 5%
Life Expectancy = 100 years.
Annual deposit calculated assuming today's replacement values are as follows:
8" VCP - $100 /l.f. 18" VCP - $170 /l.f.
10" VCP - $110 /l.f 21" VCP - $200 /l.f.
12" VCP - $120 /l.f. 24" VCP - $220/l.f.
15" VCP - $140 /l.f. 30" VCP - $260/l.f.
Annual deposit calculated using standard compound amount formula and sinking fund
formula
A= P *i * (1 +j) ^n / ((l +i) ^n -1), 0
where A - annual deposit, P - present cost of replacement, j - inflation rate, i - interest rate,
n- years before replacement needed.
Results of table show annual contribution to sinking fund under this assumption to be:
$1,681,551 +$154,984= $1,836,535 per year
v
EXHIBIT 'C'
SINKING FUND TABLE - ANNUAL DEPOSITS BEGINNING 1999
FOR SEWER INSTALLED IN 1952 -1971
8" VCP
10" VCP
12" VCP
15" VCP
1 18" VCP
21" VCP
24" VCP
30" VCP
TOTAL
PRICE /L.
100
110
120
140
170
200
220
260
1952
$2,912
$0
$0
$0
$0
$0
$0
$0
$2,912
1953
$374,925
$33,258
$11,678
$21,232
$5,167
$0
$0
$0
$446,259
1954
$33,417
1 $0
$0
$0
$4,026
$0
$0
$0
$37,443
1955
$72,929
$6,732
$0
$0
$0
$0
$0
$0
$79,661
1956
$332,055
$17,202
$14,534
$5,755
$10,908
$0
$0
$0
$380,454
1957
$58,606
$0
$0
$0
$0
$0
$0
$0
$58,606
1958
$119,982
$5,911
$7,764
$3,779
$10,622
$0
$0
$0
$148,059
1959
$106,985
$513
$1,131
$0
$5,099
$0
$0
$0
$113,728
1960
$68,821
$0
$0
$0
$0
$0
$0
$0
$68,821
1961
$77,108
$275
$0
$0
$159
$0
$0
$0
$77,542
1962
$61,066
$1,346
$0
$8,636
$0
$0
$0
$0
$71,047
1963
$38,280
$0
$0
$0
$0
$0
$0
$0
$38,280
1964
$14,803
$2,106
$0
$0
$0
$0
$0
$0
$16,909
1965
$32,563
$0
$89
$0
$0
$0
$0
$0
$32,653
®1966
$8,017
$0
$2,911
$1,854
$0
$0
$0
$0
$12,782
1 967
$13,494
$2,478
$0
$4,579
$0
$0
$0
$0
$20,551
1968
$6,595
$0
$0
$0
$0
$0
$0
$0
$6,595
1969
$21,916
$1,015
$79
$4,090
$3,808
$0
$5,484
$0
$36,391
1970
$11,850
$0
$0
$0
$0
$0
$0
$0
$11,850
1971
$19,279
$46
$1,289
$30
$365
$0
$0
$0
$21,009
TOTAL
$1,681,551
0 9
EXHIBIT'C'
SINKING FUND TABLE - ANNUAL DEPOSITS BEGINNING 1999
FOR SEWER INSTALLED IN 1972 -1998
•
8" VCP
10" VCP
12" VCP
15" VCP
18" VCP
21 " VCP
24" VCP
30" VCP
TOTAL
PRICE /L.
100
110
120
140
170
200
220
260
1972
$16,066
$3,305
$1,659
$0
$0
$0
$0
$0
$21,030
1973
$20,694
$22
$0
$2,298
$0
$0
$0
$0
$23,014
1974
$12,093
$0
$3,018
$0
$0
$0
$0
$0
$15,110
1975
$15,208
$2,336
$3,301
$0
$12
$0
$0
$0
$20,857
1976
$9,256
$1,634
$973
$1,717
$0
$0
$0
$0
$13,580
1977
$11,132
$0
$0
$0
$0
$0
$0
$0
$11,132
1978
$4,415
$0
$0
$0
$0
$0
$0
$0
$4,415
1979
$16,780
$557
$3,219
$1,784
$0
$0
$0
$0
$22,340
1980
$5,313
$0
$0
$0
$0
$0
$0
$0
$5,313
1981
$1,449
$0
$2,011
$0
$1,905
$2,951
$0
$0
$8,315
1982
$8,714
$0
$29
$0
$0
$0
$0
$0
$8,743
1983
($292)
$0
($16)
$97
$0
$0
$0
$0
($211)
1984
($11,554)
$405
($1,894)
$0
$0
$313
$0
$0
($12,7
1985
$1,200
$406
$993
$2,014
$760
$1,239
$625
$56
$7,291
1986
($593)
$1,366
$0
($38)
$482
$1,012
$0
$0
$2,229
1987
($478)
$8
$42
$0
$1,473
$597
$0
$0
$1,643
1988
($284)
$0
($1,552)
$74
$13
$2,833
$0
$0
$1,082
1989
$706
$0
$0
$0
$0
$0
$0
$0
$706
1990
($1,165)
$1,424
$0
$2,162
$0
$0
$0
$0
$2,421
1991
($912)
($480)
$76
$14
$0
$0
$0
$0
($1,302)
1992
$1,754
$0
$2,694
$96
$0
$0
$0
$0
$4,545
1993
($1,280)
$0
$0
$712
$0
$0
$0
$0
($569)
1994
$0
$0
$0
$0
$0
$0
$0
$0
$0
1995
($639)
$687
$0
$0
$59
$0
$36
$0
$144
1996
$2,330
$0
$0
$1,388
$0
$0
$0
$0
$3,719
1997
$0
$0
$0
$0
$0
$0
$0
$0
$0
1998
($159)
$159
$6
$0
$0
$0
$0
$0
$6
TOTAL
$107,748
$10,984
$11,860
$10,121
$4,644
$8,946
$625
$56
$154,984
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ROBIN B. HAMERS
& ASSOCIATES, INC. ItEW
CIVIL ENGINEERS • PLANNERS • SURVEYORS
December 23, 1998
Board of Directors
Costa Mesa Sanitary District
P.O. Box 1200
Costa Mesa, CA 92628
E
234 E. 17TH ST., SUITE 205
COSTA MESA, CA 92627
(714) 548 -1 192
FAX C714) 548 -651 S.
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Of
RE: Project #163 - Upgrade Emergency Response Equipment u !�" ,/ �®
Proposal to t
Purchase Equipment 170)
Dear Board of Directors:
Enclosed is the project description as included in the approved 1998 -99 , Capital Improvement
Program (CIP) and the Boyle Engineering independent review of the project. As described in the
attachments, the project will improve the District's ability to respond to a loss of power situation at
11 of the District's pumping stations through the acquisition of two emergency generators. The
current emergency response consists of using one of two outdated emergency by -pass pumps.
Also included will be the purchase of a new sewer cleaning nozzle for use on the hydro hoses. The
nozzle will improve the field crew's efficiency in hard to clean lines.
The project will entail preparing bid specifications and then having the City of Costa Mesa's
Purchasing Division handle the bidding and bid opening. The City's Purchasing Division is
typically used for straight purchasing projects but not for public works construction contracts.
The minor electrical modifications will be spaced over time and done under purchase orders.
There is no budget for the Manager/District Engineer's time in the CIP since the time involved will
only be minimal.
It is recommended that the Board approve Staff to complete the project as described in the attached
1998 -99 CIP report.
Sincerely
, A4��W
Robin B. Flamers
® Printed on Recycled Paper.
0
COSTA MESA
Costa Mesa Recycles
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DISTRICT
REVIEW OF PROPOSED CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 1998 -99
OFESSIU4/1 -
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s�x C /Vl\- �Q
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Prepared by:
Robin B. Hamers
Manager /District Engineer
FAX (714) 432 -1436
P.O. BOX 1200, COSTA MESA, CALIFORNIA 9262 8-1200 • 77 FAIR DRIVE • (714) 754 -5043
DIRECTORS
James Ferryman
Arthur Perry
Arlene Schafer
Dan Worthington
Nate Reade
0
0
A
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PROJECT 1112100 -163
UPGRADE EMERGENCY RESPONSE EQUIPMENT
One of the possible major emergencies facing the District is an area wide power outage where
electrical service is no longer available to some or all of the District's 20 pumping stations. The
pumps in the station rely on electricity to run and during a power outage District crews bring in a
portable by -pass pump to operate until electrical service is once again available.
The existing by -pass pumps are two trailer mounted diesel powered engines that have served the
District well. The pumps are 19 and 25'years old and require regular maintenance. One pump is
large enough to handle the largest station while the other can only handle the smaller stations. The
larger pump is 25 years old and has reached its life expectancy.
During a power outage the District is in a very dynamic situation since each pumping station has
an individual time frame that the station can sit idle before sewage backs up into the system, floods
the streets, and backs up into structures. The time frame is determined by the wet well capacity
• and the rate of inflow. The response time for District crews must be less than 30 minutes for some
stations and as much as 24 hours for others depending on the time of day of the power outage.
To expand the District's ability to protect its residences and businesses and to upgrade the existing
equipment it is proposed to purchase two trailer mounted electrical generators that will supplement
the existing by -pass pumps. This will handle the likely possibility that more than one station is
down during an electrical emergency. Once minor modifications to the electrical systems are made
the generators can be pulled up to a station and easily hooked in and powered up. The generators
are state -of -the -art, whisper quiet diesel engines that create electricity.
Since some stations have a very large window of non - operating time before a backup occurs, it.is
proposed to install the electrical connections at only the 11 most dynamic stations. The minor
modifications to the electrical systems at each station consist of inexpensive connections to allow
the new power source to be connected.
In addition to the 2 generators the field crews need as both a regular maintenance item and as a
part of the emergency response program a new root cutter. The proposed new root cutter is an
advanced design model that not only cuts roots but will remove buildup on the pipe walls.
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Project 1112100 -163
Page 2
The proposed budget for the project is as follows:
Generators 2 @ $44,000. _ $ 88,000.
Electrical Modifications 11 stations @ $2,500. = 27,500.
Root Cutter = 5,000.
Contingencies at approximately 15% = 19,500.
TOTAL $140,000.
4
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/5t05r'LE E/7G //7EE/Z //7G CO/?POI�/�T /O/7
1501 Quail Street
P.O. Box 3030 949 / 476 - 3300
Newport Beach, CA 92658 -9020 FAX 949 / 721 - 7142
Mr. Robin B. Hamers, PE, Manager /District Engineer July 30, 1998
COSTA MESA SANITARY DISTRICT
P.O. Box 1200
Costa_Mesa, CA 92628 -1200
Capital Improvcmcnt Program Review (1998 -99)
Dear Rob:
I have completed my review of the District's 1998 -99 Capital Improvement Program (CIP) that
you sent me on Jurie 17, 1998. I have enclosed my independent review report as you requested.
As usual, I found the CIP report to be very complete, containing adequate information for me to
make my review. The use of letters, vicinity maps, and recap sheets was beneficial, it made my
review easier.
• Overall, I found the CIP report to be very concise, well defined, and complete. I applaud you
and the District for continuing the funding for future sewer replaeemeni and funding for
earthquake and major emergency sewer repairs. The District's management and financial ability
to provide these services without increasing fees should be promoted to the end users, the
residents, and businesses of Costa Mesa. Projects No. 161 and No. 163 will not only provide a
safer working environment but should help the efficiency of handling a major power failure; I'm
sure the field crews will appreciate the District's expenditure for these two projects.
I look forward to seeing your research results on sewer age and the use of enzymes for odor and
grease control. I would hope that you and the District would consider publishing the results of
your investigations; this could go a long way in showing the end user that the District is a
forward thinking agency.
I appreciate the opportunity to continue to work with you and serve the District. Best wishes to
you, the Directors, and the District staff.
Boyle Engineering Corporation
Bruce D. Mattern, PE
Assistant Managing Engineer
• Enclosure: CIP Review Report
OC- C62- 100- 08/bdm /Gnsdlt98.doc
0
C�
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Independent Review
Costa:Mesa Sanitary District
Capital Improvement Program
Fiscal Year 1998 -99
♦ Project 1112100 -149 /Sinking Fund for Future Sewer Replacement
This is the fourth year (project was initiated in the 1995 -96 fiscal year) that fiends have been set aside
for future replacement or reconstruction of sewer lines as they reach life expectancy. Setting aside
funds for future use will benefit from the compounding of interest over time. The report indicates
that funds can be set aside without affecting existing sewer user rates; this continues to be a point
worth promoting. To date, $700,000 has been deposited into.this fund.
The report indicates that the District Engineer is conducting research of Eastern and Midwest
municipalities where various existing sewer systems are older than 100 years. Information from this
research should be of great value to the District in planning its future. This reviewer would be
interested in the results of the research.
.. •
♦ Project 1112100 -156 / Earthquake /Major Emergency Sewer Reconstruction Fund •
This year's allocation continues the funding established in 1997. The District's goal is to set aside
$1,000,000 in the event of an earthquake or other major emergency. The reviewer concurs with the
reasoning behind establishing this fund. As stated in last years review, other sources of
funding /reimbursement may be available (i.e., State, FEMA, etc.); however, these sources will
probably not be timely nor is there a guarantee that full reimbursement will be available. It appears
that the District continues to have the financial resources available which will allow continuation of
this fund without affecting other District operations nor cause an increase in fees. This fund (as does
Project No. 149) will continue to benefit from compounding interest over time.
With this years allocation of $150,000, the total deposit into the Fund equals $600,000.
It appears that with good management and sound financial controls, the District continues to be able
to provide service and protection to the District's constituents without increasing fees. Again, a
point worth promoting.
♦ Project 1112100 -159 /Televising Sewer Lines
This year's project is part of an ongoing program to insure that the District's facilities are
functioning properly. In reviewing the cost data provided, the per linear foot cost for televising has
increased at a minimal rate. The engineering fees are higher than normal projects but since this
requires proper selection of locations to be televised, monitoring the District's cleaning schedule, •
coupled with reviewing the tapes and report preparation, they are acceptable.
OC -C62. 1 00 -06 /cjw /CMSDRPT.DOC 1 /3OYLE
The reviewer recognizes that the District Engineer prepares a report which defines the results of this
• project; however, it might. be beneficial for future years to provide a very brief summary of the value
of this type of work. A brief indication of percentage of pipeline unchanged versus continued
deterioration, versus actual repairs would provide support for funding continuation.
♦ Project 111.2100 -160 / Fairview Park Sewer Line
This project will provide a gravity sewer'through a portion of Fairview Regional Park and will
initially provide rest room service for the Orange County Model Engineers (OCME), with future
service for other rest room facilities. This will also allow the OCME to expand its facilities and to
add a snack bar. The District Engineer's letter of May 15, 1998 to the City Manager was provided as
supporting information. It is understood that this is a capital improvement project (as compared to a
capital replacement project) and that the City and OCME will contribute to the construction fund. It
is also understood that this project will only proceed subject to a final agreement between the City
and the District.
The design and inspection costs appear to be high (30 percent of estimated construction costs) unless
these costs also include surveying and geotechnical services.
♦ Project 1112100 -161 / Construct Water Service to Pumping Stations
Throughout the years, the District has conducted various safety type projects, i.e. converting climb -
in wet well -dry pump stations to submersible where checking could be done from above ground.
• Also, staff has gone through training and are certified by OSHA for entering into the remaining wet
well -dry well stations. This project will: add a potable water, supply to each of the 11 largest pump
stations, thus allowing for immediate wash down in the event of chemical and /or hazardous material
contact. Considering the number of locations and two different Water Districts to deal with, the
proposed budget appears reasonable.
♦ Project 1112100 -162 /Enzymes for Grease/, Odor Control (Pilot Program)
This pilot project will initiate the use of enzymes to control odor and grease. The present use of
hydrogen peroxide for odor and a de- greaser sometimes counteract each other when used together.
The District is presently spending $60,000 per year for odor and grease control and this may not be
the best use-bf the District's funds. The reviewer understands that CSDOC and the Rossmoor /Los
Alamitos Area Sewer District may also be experimenting with the use of enzymes and is
investigating its use. The District may want to contact these other agencies to share and compare
notes. The budget appears reasonable.
♦ Project 1112100 -163 /Upgrade Emergency Response Equipment
The reviewer is very familiar with the effects of a power outage or electrical failure on a sewer pump
station. The reviewer is also familiar with the use of by -pass pumps in the event of a power failure
or break in the main line. This project will purchase generators and will. modify the electrical system
• at 11 of the most critical pump stations. This will allow for the generators to be connected directly
OC- C62- 100- 08 1Cjw /CMSDRPT.DOC 2 013VL E
0 •
to the affected pump station electrical panel, will keep the station operational, and should eliminate
the need of always relying on by -pass primps. •
The budget of $140,000 appears reasonable since it also includes a new advanced design root cutter.
♦ Project 1112100 -164 / Miscellaneous Sewer Work/ Manhole Adjustment
This provides the funding for a continuing program to reimburse others for work that they either do
or have done on District facilities. The program has been expanded to include small sewer line
repairs that need to be handled immediately.
Other agencies perform construction activities which affect District facilities, i.e., raise or lower
manholes to grade. Since the District is responsible for its own facilities, providing funds to
reimburse other agencies is appropriate. The reviewer understands the benefit of expanding the
program to provide finding for small sewer lines and manhole repairs /adjustments, when the is
found rather than waiting to include them in a larger project.
Based on the data contained in the engineers report, the funding amount appears reasonable.
•
OC- C62- 100 -08 /qw /CMSDRPT.DOC 3 E3OVL E
ROBIN B. HAMERS 234 E. 17TH ST., SUITE 205
• & ASSOCIATES, INC. ��QpE COSTA MESA, CA 92627
CIVIL ENGINEERS • PLANNERS • SURVEYORS I (7714] sae -1192
FAX (714] 54B -6516
December 23, 1998
Board of Directors
Costa Mesa Sanitary District
P.O. Box 1200
Costa Mesa, CA 92628
RE: Project #151- Reconstructing Various Sewer Lines
Proposal to Begin Design Phase
Dear Board of Directors:
With the upcoming construction of the Fairview Relief Sewer by Orange County Sanitation
District (OCSD), the Costa Mesa Sanitary District has the opportunity to reconc tct bwo -sewer
• lines in Faixxiew.— Road and abandon two existing sewer siphons. The siphons are a maintenance
headache and have to be cleaned every Friday.
The two sewer lines in question serve Orange Coast College property on the west side of Fairview
Road. The original sewer services to the site were reconstructed in 1972 when the County of
Orange installed a storm drain system in Fairview Road. The depth of the storm drain conflicted
with the sewer service so the sewer was reconstructed using two siphons to cross the storm drain.
•
The new OCSD Fairview Relief Sewer will be deeper in the street thereby allowing the CMSD
sewers to be reconstructed to flow by gravity under the County storm drain and still tie into the
new OCSD line. OCSD is providing sewer stubs specifically for this purpose as part of their
project.
Upon completion of the sewer work by OCSD, the City of Costa Mesa will be repaving Fairview
Road. Upon completion of the repaving, a five year street cut moratorium will become effective.
The repaving project will begin in November 1999 at which time4ie CMSD construction must be
complete. A preliminary engineer's estimate of the sewer work is $130,000.
® Printed on Recycled Paper.
Attached for review are copies of the approved 1996 -97 Capital Improvement Program (CIP)
report along with the Boyle Engineering independent review of the project. As shown in the 1996 -
97,-CIP \it�is proposed to complete the design phase of the project including preparing plans,
/" specifications, and estimates, and advertising for bids at the following hourly rates not to exceed
' $9,600. 1
l �' Engineer $ 63.00/hr.
Survey Crew (2 men) 155.001hr.
Survey Crew (3 men) 185.00/hr.
Sin, rely,
I �LL�- k
1
Robin B. Hamers
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Costa Mesa Recycles
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Printed on Recycled Paper
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COSTA MESA
DISTRICT
REVIEW OF PROPOSED CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 1996 -97
QppFESS /p'`,
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Prepared by:
Robin B. Hamers
Manager /District Engineer
FAX (714) 432 -1436
P.O. BOX 1200, COSTA MESA, CALIFORNIA 92628 -1200 • 77 FAIR DRIVE • (714) 754 -5043
DIRECTORS
James Ferryman
Nate Reade
Arthur Perry
Arlene Schafer.
Dan Worthington
PROJECT 1112100 -151 •
RECONSTRUCTING VARIOUS SEWER LINES
The project is similar to past projects #122, 126, 132, 140 and
145 which includes rehabilitation and maintenance of the
existing gravity sewer line system on an as- needed basis. The
results of the original four large televising projects plus the
small yearly projects have disclosed existing problems in the
main lines such as sags, cracked pipe, collapsed pipe, offset
joints, and root intrusion.
The project sets up a priority list of the problem areas and
repairs the lines on this basis. The project is a yearly project
and part of an ongoing maintenance program. The only problem
type mentioned above which is not repaired by this project is
root intrusion which is handled through root cutting by the
District.
Throughout the past projects of this type the District has
repaired the problem areas using two different methods. Two of
the projects were designed using standard remove and replace
construction where the contractor excavates down to -the line,
makes the repair, and then backfills and repaves. One of the
projects was completed using Link -Pipe, where stainless steel
sleeves were inserted into the line, adjusted to the right
location using a camera, and then expanded to permanently seal
itself. Link -Pipe is generally an easier and more economical
repair method, however, it has some limitations in its
application. The decision to use Link -Pipe or remove and replace
construction will be made during the design phase when the scope
of each repair is more fully investigated.
Previous costs for excavation and reconstruction have been
approximately $650 /foot since the footage is only between two and
six feet. This would allow approximately 35 locations to be
included in the project. ' Link -Pipe costs have averaged $3,500
per location or approximately $700 per foot.
- 7 -
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An estimate of the project costs is as follows:
Design $ 9,600
Construction 115,000
Inspection 10,400
Reserve or Contingency 15,000
TOTAL $ 150,000
smjie Engineerinci Corporation cOnsuPtlnq enc+r,r_ers , ercr,itr:'c;s
75J1 Quail St. 714,470" 300
P.O. Box 3030 FAX 714/ 72 7-7i
Newport Beach, CA °2555 -5020 Telex. 6E5561
i�'-' T".:; �T' S- Scs't,:..-��.s;'1i;3'v�+- ,�S��c . Y..:_ ;.3:La4- '�`` "'r_'�"^_.c,- t"�z'. ,.m.rr�za�x•.- c�e��Tl •r-
TRRnsPORTRTIOr1 SERVICES
Mr. Robin B. Hamers. PE,'Manapr/District Engineer August 12, 1996
COSTA MESA SANITARY DISTRICT
Post Office Box 1200 -
'Costa Mesa, California 92628 -1200
Capital Improvement Program Review
I have completed my review of the District's . 1996 -97 Capital Improvement Program (CIP) that
you sent me on Tune 10, 1996. 1 have enclosed my independent review report as you requested.
As usual, I found the CIP report to be very complete, containing adequate information for me to
make my review. The use of vicinity maps, lists, and recap sheets was beneficial, it made my
review easier.
Overall I found the CIP report to be very concise, well defined, and complete. I applaud you, the
District; and the city for undertaking the Sev.-cr Lateral Study. The end results should be well is
received by the end users, the residents and businesses of Costa \,1esa.
I appreciate the opportunity to continue to work with you and serve the District. Best wishes to
you, the Directors, and the District staff.
Boyle Engineering Corporation
Bruce D. Mattern, PE
Assistant Managing Engineer
Enclosure
CIP Review Report
OC -C 1- 100- 0: /crosd1ct.oc23 /BU%Vtt
r
9
Independent Review
Costa Alesa Sanitary District
Capital Improvement Program
Fiscal Year 1996 -97
Project 1112100 - 149 /SINKING FUND
0
This is the second year that funds have been set aside for future replacement or reconstruction of sewer
lines as they reach life expectancy. Setting aside funds for future use. now will benefit from
compounding over time.
o Project 1112100- 150/PUIVIP STATION ALARM SYSTEM UPDATE
The Districts existing radio -alarni system is reaching its life expectancy. Parts may be obtainable for the
radios but the alarm reporting system appears to be unsalvageable. The District Engineer has
recommended that bids include replacing the radios as an alternative, which I support. The use of a
radio -alarm system has great value and benefit. The main saving has been in reduced response time,
auto shut down of pumps xvhen a problem has occurred, and a reduction in overflows when there has
been a failure. The construction cost appears reasonable as does the design and inspection fees.
•s Project 1112100 - 151 /SEWER LINE RECONSTRUCTION- Various Locations
This is the sixth allocation in a continuing program to provide funding for maintenance of sewer lines at
various locations. This is a maintenance program and priorities are established from the data and
analysis received from previous televising of the Districts seNver lines. Since repairs are small in length
the average cost per foot will be higher when compared to major replacement projects. The engineers
estimate appears reasonable. The design and inspection fees of 8.30,% and 9% respectively appear to be
within acceptable standards. The 13% contingency estimate is reasonable.
d Project 1112100- 152/TELEVISING SEWER LINES
This is part of an ongoing program to insure that the Districts facilities are functioning properly. The
District Engineer proposes to check lines that were televised approximately eight years ago; this will
provide significant information in which to draw assumptions regarding other portions of the Districts
facilities. The engineering fees are higher than normal projects but since this requires proper selection of
locations to be televised coupled with revie,,ying the tapes and report preparation, they seem acceptable.
The inclusion of the vicinity map was beneficial and appreciated.
e Project 11121100- 153/ROOT INTRUSION STUDY - Sever Laterals
This is the first year for this program. It appears to be a joint effort between the District and the City to
provide a public service as well as helping to identify potential problems /conflicts. The District and the
*Cit), should be complimented for undertaking this project. especially the District for funding this first
hase. Hopefully the public will view this as a positive step and that the information can be used for
preventative maintenance rattier than finger pointing. I whole heartily support this program. Again. the
use of the vicinity map.Nvas beneficial. y
C-S75n T.DW
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♦ Project 1112100 -154 /SEN'D'ER WORK BY OTHERS - Reimbursement
This provides the funding for a continuing program to reimburse others for work that they either do or
have done on District facilities. Other agencies perform construction activities which affect District
facilities, i.e.: raise or lower manhole to grade. Since it is the responsibility of the District for its wwn
facilities, providing funds to reimburse other agencies is appropriate. Based on the data contained in the
engineers report, the funding amount appears reasonable.
C]
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DV SDP.PT ✓Y_ 2
COSTA MESA SANITARY DISTRICT
BALANCE SHEET
AS OF DECEMBER 31, 1998
•
Total Prop., Plant, & Equip.
19,925,796.39
SEWER
FACILITIES
19,943,050.39
19,786,762.51
Depreciation
GENERAL
CONSTRUCTION
REVOLVING
ACTUAL TOTALS
(8,513,718.91)
ACCOUNT NAME
FUND
FUND
FOND
1998 -99
1997 -98
11,273,043.60
Current Assets:
Total Assets
$18,069,511.31
$160,787.37
$1,689,077.20
$19,919,375.88
$19,698,642.87
Cash and Investments
$6,430,924.21
$160,787.37
$1,671,823.20
$8,263,534.78
$8,030,350.93
Accounts Receivable
428.78
0.00
0.00
428.78
15,165.72
Taxes Receivable
19,595.96
0.00
0.00
19,595.96
33,388.48
$682,642.04
Interest Receivable
0.00
0.00
0.00
0.00
67,589.37
72,298.17
Trash Assessments Receivable
134,524.40
0.00
0.00
134,524.40
206,317.68
187,836.41
Sewer Assessments Receivable
44,873.78
0.00
0.00
44,873.78
72,787.09
0.00
Due From Other Governments
0.00
0.00
0.00
0.00
0.00
205,489.94
Prepaid items
27,086.70
0.00
0.00
27,086.70
275,090.82
1,148,266.56
Total Current Assets
6,657,433.83
160,787.37
1,671,823.20
8,490,044.40
8,425,599.27
Property, Plant & Equip:
Contributed Capital
4,616,698.65
0.00
0.00
4,616,698.65
4,616,698.65
Property Rights
4,025.00
0.00
0.00
4,025.00
4,025.00
0.00
Buildings and Structures
241,647.07
0.00
0.00
241,647.07
241,647.07
533,000.00
Subsurface Lines
18,783,763.97
0.00
0.00
18,783,763.97
18,783,763.97
1,774,329.89
Other Equipment
198,681.51
0.00
0.00
198,681.51
198,681.51
11,305,028.59
Construction in Progress
697,678.84
0.00
17,254.00
714,932.84
558,644.96
321,319.18
Total Prop., Plant, & Equip.
19,925,796.39
0.00
17,254.00
19,943,050.39
19,786,762.51
Depreciation
(8,513,718.91)
0.00
0.00
(8,513,718.91)
(8,513,718.91)
Oroperty, Plant & Equip
11,412,077.48
0.00
17,254.00
11,429,331.48
11,273,043.60
Total Assets
$18,069,511.31
$160,787.37
$1,689,077.20
$19,919,375.88
$19,698,642.87
Liab. and District Equity
Current Liabilities:
Accounts Payable
$773.96
0.00
0.00
$773.96
$682,642.04
CMSD Development Deposits
14,240.16
58,058.01
0.00
72,298.17
72,298.17
Due to City of Costa Mesa
0.00
0.00
0.00
0.00
187,836.41
Due to Other Governments
2,402.53
0.00
0.00
2,402.53
0.00
Deferred Revenue
199,616.16
0.00
0.00
199,616.16
205,489.94
Total Current Liabilities
217,032.81
58,058.01
0.00
275,090.82
1,148,266.56
District Equity:
Contributed Capital
4,616,698.65
0.00
0.00
4,616,698.65
4,616,698.65
Res for Trash Assessment Rfnd
0.00
0.00
0.00
0.00
0.00
Res for Trash Assessment Rfnd
0.00
0.00
0.00
0.00
533,000.00
Reserved for Capital Outlay
2,240,329.89
0.00
481,000.00
2,721,329.89
1,774,329.89
Unreserved
9,917,890.72
102,233.34
1,191,940.71
11,212,064.77
11,305,028.59
Current Earnings
1,077,559.24
496.02
16,136.49
1,094,191.75
321,319.18
Total Retained Earnings
13,235,779.85
102,729.36
1,689,077.20
15,027,586.41
13,933,677.66
Total District Equity
17,852,478.50
102,729.36
1,689,077.20
19,644,285.06
18,550,376.31
1 Liab. & Dist. Equity
$18,069,511.31
$160,787.37
$1,689,077.20
$19,919,375.88
$19,698,642.87
1
Account Name
Operating Revenues:
Trash Charges
Sewer Charges
Permits & Inspection Fees
Connection Fees
Other Charges for Services
Other Reimbursements
Special Charges
Total Operating Revenues
Operating Expenses:
Solid Waste Disposal:
Trash Hauler
Contractual Services - General
Contract Code Enforcement
Liquid Waste Disposal:
Sewer Repairs and Maintenance
Contractual Services - Liquid
Dump Charges:
Recycling and Disposal
General & Administration
Directors Fees
General Liability
Public Information
Special Program Costs
Manager /Engineer
General Legal Costs
Professional Organizations
Travel & Meetings
Depreciation
0 •
COSTA MESA SANITARY DISTRICT
STATEMENT OF REVENUES AND EXPENSES
AS OF DECEMBER 31, 1998
GENERAL
FUND
$1,845,367.66
734,251.47
6,120.00
2,856.91
26.30
22,426.53
9,075.53
2,620,124.40
SEWER FACILITIES
CONSTRUCTION REVOLVING
FUND FUND
ACTUAL TOTALS
1998 -99 1997 -98
•
0.00
0.00
$1,845,367.66
802,908.31
$2,930,893.29
0.00
0.00.
734,251.47
0.00
1,512,178.36
0.00
0.00
6,120.00
10,852.50
17,573.00
0.00
10,852.50
13,709.41
49,464.41
0.00
0.00
26.30
0.00
10,680.92
0.00
0.00
22,426.53
187,493.48
15,224.43
0.00
0.00
9,075.53
716,648.51
6,960.00
0.00
10,852.50
2,630,976.90
612,964.01
4,542,974.41
0.00
_,
802,908.31
0.00
0.00
802,908.31
1,774,732.84
1,882,778.87
4,729,241.69
35,520.41
0.00
0.00
35,520.41
845,391.56
157,313.12
10,852.50
5,782.81
0.00
0.00
5,782.81
8,838.37
13,498.71
0.00
0.00
13,498.71
147,460.63
55,137.87
5,283.99
187,493.48
0.00
0.00
187,493.48
76,043.81
716,648.51
0.00
612,964.01
0.00
0.00
612,964.01
0.00
1,257,618
7,300.00
0.00
0.00
7,300.00
Gain (Loss) /Disposal of Assets
18,800
0.00
9,028.90
0.00
0.00
9,028.90
Nonoperating Income - Other
38,103.96
0.00
2,631.09
0.00
0.00
2,631.09
Gain (Loss) on Investments
2,494.33
0.00
8,806.18
0.00
0.00
8,806.18
Nonoperating Expenses - Other
1,552.83
0.00
65,098.00
0.00
0.00
65,098.00
Professional Services - Other
141,230.00
0.00
19,237.50
0.00
0.00
19,237.50
Capital Replacement Reserve
27,164.00
0.00
3,375.00
0.00
0.00
3,375.00
3,667.00
232,167.68
1,088.44
0.00
0.00
1,088.44
507,586.46
1,016.55
0.00
0.00
0.00
0.00
$16,136.49
416,877.42
$321,31
Total Operating Expenses
1,774,732.84
0.00
0.00
1,774,732.84
4,729,241.69
Operating Income (Loss)
845,391.56
0.00
10,852.50
856,244.06
(186,267.28)
Nonoperating Revenue (Expenses)
Investment Earnings
147,460.63
496.02
5,283.99
153,240.64
405,137.56
Taxes
76,043.81
0.00
0.00
76,043.81
118,623.95
Annexation Fees
0.00
0.00
0.00
0.00
3,235.00
Gain (Loss) /Disposal of Assets
0.00
0.00
0.00
0.00
0.00
Nonoperating Income - Other
15,000.00
0.00
0.00
15,000.00
0.00
Gain (Loss) on Investments
0.00
0.00
0.00
0.00
1,741.79
Nonoperating Expenses - Other
(69.94)
0.00
0.00
(69.94)
(10,265.44)
Professional Services - Other
(6,266.82)
0.00
0.00
(6,266.82)
(10,886.40)
Capital Replacement Reserve
0.00
0.00
0.00
0.00
0.00
Total Nonoperating Rev (Exp)
232,167.68
496.02
5,283.99
237,947.69
507,586.46
NET INCOME
$1,077,559.24
$496.02
$16,136.49
$1,094,191.75
$321,31
2
Total Operating Expenses 4,721,460.00
314,372.00
Nonoperating Revenue (Expenses)
Investment Earnings 300,000.00
Taxes 99,700.00
Annexation Fees 0.00
Gain (Loss) /Disposal of Assets 0.00
Nonoperating Income - Other 0.00
Gain (Loss) on Investments 0.00
Nonoperating Expenses - Other (5,000.00)
Professional Services - Other (10,000.00)
Capital Replacement Reserve (12,072.00)
1,774,732.84 2,946,727.16 1,393,810.17 4,729,241.69
845,391.56 (531,019.56) 872,851.31 (213,531.78)
147,460.63
152,539.37
140,204.81
76,043.81
23,656.19
49,183.37
0.00
0.00
0.00
0.00
0.00
COSTA MESA SANITARY
DISTRICT
(15,000.00)
10,500.00
0.00
0.00
0.00
STATEMENT OF REVENUES AND EXPENSES
(4,930.06)
(63.03)
(6,266.82)
(3,733.18)
(645.00)
0.00
(12,072.00)
BUDGET AND ACTUAL
GENERAL FUND
•
FOR THE SIX
MONTHS ENDED DECEMBER 31, 1998
VARIANCE:
Through December
Fiscal Year
FAVORABLE
1997 -98
1997 -98
ACCOUNT NAME
BUDGET
ACTUALS
(UNFAVORABLE)
ACTUALS
ACTUALS
Operating Revenues:
Trash Charges
$3,511,522.00
$1,845,367.66
$1,666,154.34
$1,521,622.37
$2,930,893.29
Sewer Charges
1,493,898.00
734,251.47
759,646.53
727,227.35
1,512,178.36
Permits & Inspection Fees
3,000.00
6,120.00
(3,120.00)
9,653.00
17,573.00
Connection Fees
5,412.00
2,856.91
2,555.09
3,368.43
22,199.91
Other Charges for Services
1,000.00
26.30
973.70
108.92
10,680.92
Other Reimbursements
15,000.00
22,426.53
(7,426.53)
973.41
15,224.43
Special Assessments
6,000.00
9,075.53
(3,075.53)
3,708.00
6,960.00
Total Operating Revenues
5,035,832.00
2,620,124.40
2,415,707.60
2,266,661.48
4,515,709.91
Operating Expenses:
Solid Waste Disposal:
Trash Hauler
11918,000.00
802,908.31
1,115,091.69
788,909.23
1,882,778.87
Contractual Services - General
172,827.00
35,520.41
137,306.59
0.00
157,313.12
Contract Code Enforcement
20,000.00
5,782.81
14,217.19
548.06
8,838.37
Liquid Waste Disposal:
Sewer Repairs and Maintenance
30,000.00
13,498.71
16,501.29
0.00
Contractual Services - Liquid
787,323.00
187,493.48
599,829.52
0.00
55,137.87
716,648.51
Dump Charges:
Recycling and Disposal
1,447,000.00
612,964.01
834,035.99
515,876.65
1,257,618.86
Oral & Administration
tors Fees
20,000.00
7,300.00
12,700.00
6,900.00
18,800.00
General Liability
36,960.00
9,028.90
27,931.10
9,525.99
38,103.96
Public Information
35,750.00
2,631.09
33,118.91
1,617.33
2,494.33
Operating Costs
45,700.00
8,806.18
36,893.82
3,797.89
1,552.83
Manager /Engineer
168,200.00
65,098.00
103,102.00
51,133.00
141,230.00
General Legal Costs
35,000.00
19,237.50
15,762.50
11,739.00
27,164.00
Professional Organizations
3,700.00
3,375.00
325.00
3,327.00
3,667.00
Travel & Meetings
1,000.00
1,088.44
(88.44)
436.02
1,016.55
Depreciation
0.00
0.00
0.00
0.00
416,877.42
Total Operating Expenses 4,721,460.00
314,372.00
Nonoperating Revenue (Expenses)
Investment Earnings 300,000.00
Taxes 99,700.00
Annexation Fees 0.00
Gain (Loss) /Disposal of Assets 0.00
Nonoperating Income - Other 0.00
Gain (Loss) on Investments 0.00
Nonoperating Expenses - Other (5,000.00)
Professional Services - Other (10,000.00)
Capital Replacement Reserve (12,072.00)
1,774,732.84 2,946,727.16 1,393,810.17 4,729,241.69
845,391.56 (531,019.56) 872,851.31 (213,531.78)
147,460.63
152,539.37
140,204.81
76,043.81
23,656.19
49,183.37
0.00
0.00
0.00
0.00
0.00
0.00
15,000.00
(15,000.00)
10,500.00
0.00
0.00
0.00
(69.94)
(4,930.06)
(63.03)
(6,266.82)
(3,733.18)
(645.00)
0.00
(12,072.00)
0.00
321,873.95
118,623.95
3,235.00
0.00
1,741.79
0.00
(10,265.44)
(10,886.40)
0.00
Total Nonoperating Rev (Exp)
372,628.00
232,167.68
140,460.32
199,180.15
424,322.85
NF�INCOME
.
$687,000.00
$1,077,559.24
($390,559.24)
$1,072,031.46
$210,791.07
3
• •
COSTA MESA SANITARY DISTRICT
CONSTRUCTION IN PROGRESS •
FOR THE SIX MONTHS ENDED DECEMBER 31, 1998
CAPITAL REPLACEMENT RESERVE
PRIOR YEARS'
#128 - Mesa /Birch Swr Relgn
BUDGET ENCUMBRANCES
ACTUALS
EXPENDITURES
BALANCE
CURRENT YEAR PROJECTS
#129 - Bristol St. Pump Stn.
0.00
0.00
0.00
89,474.85
#149 - Sinking Fd /Swr Replm
$200,000.00 '
0.00
0.00
0.00
$200,000.00
#156 -Major Emerg Swr Rrcon
150,000.00
0.00
0.00
0.00
150,000.00
#159 - Televising Swr Lines
17,000.00
0.00
0.00
0.00
17,000.00
#161 - Constr Water Svc,ll Stns
70,000.00
0.00
0.00
0.00
70,000.00
#162 -Pilot Prog,Use of Enzymes
60,000.00 /
0.00
0.00
0.00
60,000.00
#163- Upgrade Emerg Response Sys
140,000.00✓ P,Ie,4A,e_0.00
17,000.00
0.00
0.00
140,000.00
#164 -Misc Swr Work /Manhole Adj.
50,000.00
0.00
0.00
0.00
50,000.00
Current Year Sub -Total 687,000.00 0.00 0.00 0.00 687,000.00
PRIOR YEARS' PROJECTS
#128 - Mesa /Birch Swr Relgn
6,527.00
0.00
0.00
71,973.00
6,527.00
#129 - Bristol St. Pump Stn.
0.00
0.00
0.00
89,474.85
0.00
#135- Reconst.FrcMn E1denII
130,201.18
0.00
0.00
189,798.82
130,201.18
#147 - Update Early Wrn Sys
100,000.00
0.00
0.00
0.00
100,000.00
#149 - Sinking Fd /Swr Replm
504,286.00-
0.00
0.00
2,714.00
504,286.00
#150- Update Pump Stn Alrm_
94,702.05
0.00
76,492.44
155,297.95
18,209.61
#151 - Reconst. Var Swr Lns%�!� " "�_'
15",-000.00
0.00
0.00
0.00
150,000.
#152- Televising Swr Lines
17,000.00
0.00
882.00
0.00
16,118.
#153 -Swr Lat Root Study
15,000.00
0.00
945.00
0.00
14,055.00
4154 -Reimb Swr Work -Other
3,649.10
0.00
3,649.10
43,275.90
0.00
4155 -Swr Master Plan
18,000.00
0.00
0.00
6,110.44
18,000.00
#156 -Major Emerg Swr Reconstr.
450,000.00
0.00
14,169.94
0.00
435,830.06
#157 - Televising Swr Lines
17,000.00
0.00
0.00
0.00
17,000.00
#158 -Reimb Swr Work -Other
46,964.56
7,434.50
42,895.40
0.00
(3,365.34)
Total Operating Expenses
1,553,329.89
7,434.50
139,033.88
558,644.96
1,406,861.51
TOTAL CAP.REPLACEMENT RSRV
$2,240,329.89
$7,434.50
$139,033.88
$558,644.96
$2,093,861.51
CAPITAL IMPROVEMENT RESERVE
CURRENT YEAR PROJECTS
PRIOR YEARS' PROJECTS
#128 - Mesa /Birch Swr Relgn
$221,000.00
0.00
0.00
0.00
$221,000.00
#160 - Fairview Park Sewer
260,000.00
3,280.00
17,254.00
0.00
239,466.00
TOTAL CAP.IMPROVEMENT RSRV
481,000.00
3,280.00
17,254.00
0.00
460,466.00
GRAND TOTAL
$2,721,329.89
$10,714.50
$156,287.88
$558,644.96
$2,554,327.51
4
k
COSTA MESA SANITARY DISTRICT
Warrant Resolution No. CMSD 99 -07
A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT ALLOWING
CERTAIN CLAIMS AND DEMANDS, AND SPECIFYING THE FUNDS OUT OF
WHICH THE SAME ARE TO BE PAID.
THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES
HERBY ORDER AND RESOLVE AS FOLLOWS:
Section 1. That the attached claims and demands have been audited as required by law and that
the same are hereby allowed in the amounts and ordered paid out of the respective fund, as hereinafter set
forth.
Section 2. That the Clerk of the District shall certify to the adoption of this Resolution and shall
deliver a certified copy to the Finance Department and shall retain a Certified copy thereof in her own
records.
PASSED AND ADOPTED this 14th day of January, 1999.
ATTEST:
Secretary
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
COSTA MESA SANITARY DISTRICT )
President
I, JOAN REVAK, Clerk of the District of the Costa Mesa Sanitary District, hereby certify that the
foregoing Warrant Resolution No. CMSD 99 -07 was duly adopted by the Costa Mesa Sanitary District at a
regular meeting held on the 14`h day of January, 1999.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the Costa Mesa
Sanitary District on this 14`h day of January, 1999.
Clerk of the Costa Mesa Sanitary District
Report ID: CCM2001 City of Costa Mesa Accounts Payable
SUMMARY CHECK REGISTER
Bank: CMSD
Cycle: ni nrva
Payment Re
Date
Status Remit To
0370
12/21/98
V California Special Districts Association
Line Description: 1999 Annual Mbrshp Dues
1999 Annual Mbrshp Dues
0371
12/21/98
V LAFCO
Line Description: Copying & Mailing Minutes
Copying & Mailing Minutes
0372
12/21/98
V County of Orange Auditor Controller
Line Description: County Fee Correction1998 -1999
County Fee Correction1998 -1999
0373
12/21/98
P California Special Districts Association
Line Description: 1999 Annual Mbrshp Dues
0374
12/21/98
P LAFCO
Line Description: Copying & Mailing Minutes
0375
.12/21/98
P County of Orange Auditor Controller
Line Description: County Fee Correction1998 -1999
uuu
0•
29020• +
1599462-95 +
99:5 • :5 +
2539995.77 +
0.0;4
416.9474 22 *
End of Report
Page No. 1
Run Date Dec 21,1996
Run Time 12:54:08 PM
Remit ID Payment Amt
0000005509 1,9 .00
0000006551 30 0
0000003472 1
0000005509 1,975.00
0000006551 30.00
0000003472 15.00
TOTAL
82,.020.00
0
teport ID: CCM2001 City of Costa Mesa Accounts Payable Page No.
SUMMARY CHECK REGISTER Run Date Dec 30,1998
3ank: CMSD Run Time 3:54:19 Ph
^_Tile' - -QUICKo
Payment Re Date
0376 12/30/98
Status Remit To
P Costa Mesa Disposal
Line Description: Trash Collection Svc Dec 98
End of Report
Remit ID
0000000330
Payment Amt
159,462.95
TOTAL $159,462.95
I*
0
Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No.
SUMMARY CHECK REGISTER Run Date Jan 07,1
Bank: CMSD Run Time 2:25:4:
Cycle: n' 1lC:K9
Payment Re Date Status Remit To
0377 01/06/99 P ISDOC
Line Description: Dir & Staff to Attnd Qrtrly
0378 01/06/99 P Curbside Inc
Line Description: HHW Collections for Dec 98
End of Report
Remit ID
0000005162
Payment Amt
40.00
0000006461 955.50
TOTAL $995.50
0
•
Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 1
SUMMARY CHECK REGISTER Run Date Jan 07,1999
Bank: CMSD Run Time 2:23:33 PM
Payment Re
Date
Status Remit To
Remit ID
Payment Amt
0379
01/14/99
P Arlene Schafer
0000005152
509.88
Line Description: Attend Dec Meetings
0380
01/14/99
P Art Perry
0000005153
200.00
Line Description: Attend Mtg & Orientation
0381
01/14/99
P Atlas Underground Company
0000005155
4,072.78
Line Description: Emergency Repair 22nd &SantaAna
0382
01/14/99
P CR Transfer Inc
0000005159
128,024.64
Line Description: December 1998 MRF Charges
December 1998 MRF Charges
0383
01114/99
P Celia Little
0000006828
313.19
Line Description: Refund -No facilities on parcel
0384
01/14/99
P City of Costa Mesa
0000005160
94,206.61
Line Description: Operational expenses for Dec98
0385
01/14199
P County Sanitation Districts of Orange Co
0000005164
2,402.53
Line Description: Dec 98 Dist #6 Fees Collected
0386
01/14/99
P Dan Worthington
0000005158
300.00
Line Description: Attend 3 Meetings -Dec 98
0387
01/14/99
P Greg Woodside
0000006829
200.00
Line Description: Attend Mtg & Orientation
9
i
)rt ID: CCM2001 City of Costa Mesa Accounts Payable Page No.
SUMMARY CHECK REGISTER Run Date Jan 07,1
k: CMSD Run Time 2:23:3:
e' rneSn
i
Payment Re
Date
Status Remit To
Remit ID
Payment Amt
0388
01/14/99
P Harper & Burns LLP
0000005161
3,075.00
Line Description: Legal Service
0389
01/14/99
P ISDOC
0000005162
50.00
Line Description: ISDOC Membership Dues for 1999
0390
01/14/99
P James Ferryman
0000005156
100.00
Line Description: Attend CMSD Board Mtg
0391
01/14/99
P Moorefield Construction
0000005590
2,000.00
Line Description: Deposit Refund
0392
01/14/99
P Peggy Preston
0000003680
402.49
Line Description: Minutes - December 1998
0393
01/14/99
P Rob in- B'Hamers &-Associates Inc
0000003842
16,485.00 r
Line Description. Eng Svcs - Monthly Ret-'� %v v
Eng Svc- PlanChecking
•
Deposit .Refund f
Eng Srvc Proj 149
District Management Svc
Eng Svc - Inspection I ��
0394
01/14/99
P Ronald Shef
0000005511
1,387.50
Line Description: Code Enforce Ofcr 11/23 -12/21
0395
01/14/99
P SDRMA
0000005163
125.00
Line Description: 3rd Party Addition Invoice
Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 3
SUMMARY CHECK REGISTER Run Date .tan 07,1999
Bank: CMSD Run Time 2:23:33 PM
Cycle: CA.Agp
Payment Re Date
0396 01/14/99
Status Remit To
P Stericycle Inc
Line Description: Sharps Containers -Rite Aid
Sharps Container - Ramsey Rexall
Sharps Container - Stevens Pharm
End of Report
Remit ID
0000005564
Payment Amt
141.15
TOTAL $253,995.77
0
L _I
Detail of Director's Meetings - Month of December, 1998
James Ferryman 12/10/98 Regular Board Meeting
Art Perry 12/10/98 Regular Board Meeting
12/16/98 Director's Orientation
Arlene Schafer 12/01/98
12/08/98
12/09/98
12/09/98
12/09/98
12/10/98
12/17/98
Ground Water Replenishment Presentation
ISDOC Executive Board Meeting
LAFCO Public Hearing
LAFCO Public Hearing (mileage)
LAFCO Public Hearing (parking)
Regular Board Meeting
Special Districts Technical Advisory Committee
Greg Woodside 12/10/98 Regular Board Meeting
12/16/98 Director's Orientation
Dan Worthington 12/08/98 Recycling Meeting
12/10/98 Regular Board Meeting
12/16/98 Orange County Sanitation District Meeting
100.00
100.00
100.00
100.00
200.00
100.00
100.00
100.00
6.88
3.00
100.00
100.00
509.88
100.00
100.00
200.00
100.00
100.00
100.00
300.00
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0
ORDINANCE NO. 30
AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE COSTA MESA
SANITARY DISTRICT ADOPTING AN OPERATIONS CODE
WHERERAS, the District has adopted numerous ordinances, resolutions and
policies that apply to the operations of the District; and
WHEREAS, the Board has determined that for organizational reasons, for ease of
reference, and to make the District's rules more understandable to the public, it would be
beneficial to incorporate all of those rules and regulations into a codified Operations Code;
and
WHEREAS, the Board does has also determined to adopt new policies on Board
conduct and desires to have those incorporated into said Operations Code;
NOW, THEREFORE, the Board of Directors of the Costa Mesa Sanitary
District does hereby ORDAIN as follows:
1. That the Operations Code attached hereto is hereby adopted as the Operations
Code of the Costa Mesa Sanitary District.
2. Should any part, clause or section of this Ordinance be declared by any Court
of competent jurisdiction to be invalid, the remaining provisions of this Ordinance shall
nevertheless be and remain in full force and effect and the Board of Directors of the Costa
Mesa Sanitary District of Orange County, California, hereby declares that each and every
section, clause, provision or part of this Ordinance would have been adopted and made a
part of this Ordinance without the adoption of any portion thereof and that the invalidity
of any part or provision hereof shall not in any way affect the validity or enforcement of
the remaining provisions of this Ordinance that may stand on their own.
3. Pursuant o Health and Safety Code Sections 6490 and 6491.3, the Clerk shall
cause this ordinance or a summary thereof to be published in a newspaper of general
circulation printed and published in the District according to law and it shall take effect
upon the expiration of one week after publication.
PASSED and ADOPTED this day of January 1999.
•
PRESIDENT
ax f
•
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF COSTA MESA )
I, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that
the above and foregoing Ordinance No. 30, was duly and regularly passed and adopted by
said Board of Directors at a regular meeting thereof, held on the day of
,19
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the
Costa Mesa Sanitary District, this day of , 19
Clerk of the Costa Mesa Sanitary District
�J
•
•
•
ORDINANCE NO. 3
AN ORDINANCE; OF THE COSTA MESA SANITARY
DISTRICT ADOPIrING REGULATIONS PERTAINING
TO COXWERCIAL KITCHEN GREASE DISPOSAL
WHEREAS, commercial kitchens produce grease as a
which, if not properly disposed of, creates the potential for
resulting in damage to both public and private property, �nd -s
damage water quality; and i
''j
v S
by- product of their operation,, p �
blockage of City sewer lines;
OMe that has the potential to
WHEREAS, the current edition of the Kg&i-- fo Plumbing Code req "rein s new commercial
kitchens that have the potential to produce a t amount of gee to have grease control
devices. The Costa Mesa Sanitary District has a ge -rnF of com mercial kitchens that
commenced operation prior to the adoption of current codes and which do not have grease
control devices. These commercial kitchens require the District to do additional preventive
maintenance on sewer lines as well as respond to and clean up blockages and spillages caused
by improper grease disposal. However, the District does not wish to impose cost- prohibitive new
grease disposal requirements on existing commercial kitchens rather, that these establishments
come into compliance with then current codes when substantial improvements are made or a
change in operations occurs; and
I
WHEREAS, residential, industrial and office uses, discharge substantially smaller
quantities of grease into the District'sewer system than commercial. kitchens. The provisions of
this Chapter are not properly applied to those uses since they do not cause frequent blockages
or require additional preventative maintenance of sewer lines.
NOW, THEREFORE, the Costa Mesa Sanitary District does hereby ORDAIN:
I
5actio 1. That the District' Operations Code is amended by the addition of Chapter
7.04 to read: '
"Chapter 7.04 - ' Commercial Kitchen Grease Disposal
7.04.010. Intent arm Pert M. It is the intent of this Chapter to establish regulations for
the disposal of grease and other insoluble waste discharges from commercial kitchens within the
district. The Board of Directors, in !enacting the ordinance codified in this Chapter, intends to
provide for the maximum beneficial public use of the District's sewer system, to prevent
blockages of that system and to ensure that the cost of maintaining the public sewer system is
equitably distributed amongst users, to clarify grease disposal requirements for existing
commercial kitchens, and to promo% public health and safety.
7.04.020. Defuaitions. (a) Commercial kitchen" shall mean any business operating
within the Costa Mesa Sanitary District as a full service or take-out restaurant, catering kitchen,
employee cafeteria, or any other fkcility engaged in preparing and heat - processing food for
consumption by the public or employees and which uses any equipment that produces grease
a�
vapors, steam, fumes, smoke or odoFs that are required to be removed by a Type I or Type II
hood. Establishments engaged only in assembling or serving food that is prepared entirely off
site, and whose kitchen equipment consists only of beverage warmers and microwaves are nor
considered commercial kitchens.
(b) "Change in operations" means any modification in the operational procedures of a
commercial kitchen which has the. potential to significantly increase the amount of grease
generated by food preparation including, without limitation, any substantial increase in the net
public area, any substantial increase in the hours of operation, any significant increase in the size
of the kitchen or the number of food service or food preparation employees, or any significant
change in the size or type of food pieparation equipment.
(c) "Food grinder" shall mean any device installed in the sewage system for the purpose
of disposing food waste in the public sewer system.
(d) "Grease" shall mean any oil, fat, or oily, fatty substance such as vegetable or animal
fat that turns or may turn viscous or solidifies with a change in temperature or other conditions.
(e) "Grease control d=4ter " 'hall mean any grease interceptor, grease trap or other
mechanism which attaches to plumbing fixtures for the purpose of collecting grease
for off -site disposal.
(f) "Person" shall mean any; individual, firm, corporation, partnership, association or
other group or combination of indM, duals acting as a business unit.
(g) "Remodeling" shall mean any physical change to a commercial kitchen that requires
a building permit and involves under slab plumbing work in a food processing area.
(h) "Wastewater" shall mean water containing animal or vegetable matter and water,
whether treated or untreated, discharged into or permitted to enter a public sewer.
7.04.030. Food Grinders Prohibited. The installation and use of food grinders shall be
prohibited in all new commercial! kitchens in new or existing buildings, in all existing
commercial kitchens undergoing re,I eling, and in all existing food preparation and service
establishments undergoing remodeling or a change in operations such that they would become
a commercial kitchen.
7.04.040. Grease Control lice Required. (a) All commercial kitchens shall have
grease control devices as required by the Uniform Plumbing Code, or shall otherwise comply
with the provisions of this Chapter.i
(b) New commercial Idtchens in new or existing buildings shall have grease control
b the Uniform, Plumbing Code.
devices as required y S
(c) Existing commercial kitchens undergoing remodeling or a change in operations shall
have grease control devices as req red by the Uniform Plumbing Code.
(d) Existing food preparation and service, establishments and commercial kitchens
40 undergoing remodeling or a change in operations shall have grease control devices as required
by the Uniform Plumbing Code.
(e) The District Engineer sW not issue a permit as required by Chapter 7.05 for a
commercial kitchen which is required to have a grease control device until such device has been
installed and inspected and approved by the District Engineer.
(f) Any commercial kitchen that has a grease control device shall maintain that grease
control device for as long as the premises are used as a commercial kitchen.
1
7.04.050. ExceptiaM e DJWMI License. (a) Commercial kitchens and food
preparation and service establishmenis that would become commercial kitchens upon completion
of remodeling or a change in operations may obtain a grease disposal license in lieu of installing
a grease control device upon a determination by the District Engineer that there are physical
limitations to a property that make the installation of a grease control device infeasible or
contrary to other laws. The District Manager may impose reasonable alternative measures to
mitigate grease problems.
(b) A grease control disposal'license shall require the payment of an annual fee to defray
a portion of the District's costs of maintaining the sewer system free of grease and resultant
blockages. This fee shall be established by resolution of the Board of Directors and shall be
limited to the incremental increase I! in the cost of preventive maintenance attributable to the
licensee. The District Engineer shall. not issue a permit for any commercial kitchen that obtains
a grease disposal license until the first annual fee has been paid to the City.
i
(c) Persons seeldng a Grease Disposal license shall complete and file with the District
Engineer an application on the form prescribed by the District. Applications shall be accepted
only from the owner or operator of the commercial kitchen or food preparation and service
establishment. The application shall be accompanied by the applicable fee. The applicant shall
provide the following information: ;
(1) Name and address o applicant;
(2) Address of premises for which the license is requested;
(3) Site plan showing Property lines, easement, structures, and any other features that
limit the installation of a grease control device;
(4) Description of food processing, type and number of meals to be served, cleanup
procedures, size of kitchen, and dining room capacity;
5 List of 1Qtchen applIces, fixtures and ventilating equipment;
(6) . Volume and type of water to be discharged; and
• •
(7) Any Daher information deemed necessary by the District Engineer to evaluate the
application. j •
(e) A Grease Disposal License shall be valid for one year, and shall be automatically
renewed, provided:
(1) There has been no remodeling of the premises, or change in operations; and
(2) The Licensee has not violated this Chapter, the Uniform Plumbing Code, or other
laws during the previous year; and
(3) The annual in -lieu fee is paid.
(4) The licensee has complied with the conditions of the license.
i
7.04.060. Apps. Any decision of the District Engineer pursuant to this Chapter may
be appealed by any interested party ito the Board of Directors.
7.04.070. MaintepuRgguiMents. (a) Each commercial kitchen with a grease
control device shall be required to employ an appropriate service or procedures for periodic
collection of accumulated grease from any grease control device. The collection period shall be
as set forth in the plumbing permit for the grease control device, but in no case more than three
(3) month intervals. No accumulated grease shall be introduced into any sewer lateral, public
sever, storm drain, or public way.
(b) Each commercial latches with a grease control device shall be required to beep
records of cleaning, maintenance and grease removal.
(c) Each commercial kitchen with a grease control device shall allow District
representatives access to the premises, by appointment during normal business hours, for
purposes of sampling, inspections and review of records relating to the license.
7.04.080. Violations. (a) The owner and operator of a commercial kitchen shall be m
violation of this Chapter if he or she:
(1) Fails to install a greasp control device as required by the Uniform Plumbing Code
and this Chapter;
(2) Fails to obtain a Grease Disposal License as required by this Chapter;
(3) Makes any false statement, representation, record, report, plan or other document
filed with the District Engineer;
(4) Tampers with or knowingly renders inoperable any grease control device required
under this Chapter;
•
° (5) Fails to fulfill maintenance, cleaning and recording- keeping requirements as
required by permit and this Chapter; or
• Refuses District geentatives reasonable access to a commercial kitchen for the
(� wpm,
purposes of inspecting or monitoring.
(b) Any willful failure to c§mply with a provision of this Chapter shall constitute a
violation, regardless of whether the failure to comply is caused by the permitieellicensee or an
employee or agent of the permittee/hcensee.
(c) Where the failure to comply is continuing and intentional, each successive failure to
comply shall be a separate and distinct violation."
Section 2. Any violation of this Chapter shall be subject to the penalties provided in
Section 1.02.010 of the Costa Mesal Sanitary District Operations Code.
Section 3. Should any part, clause or section of this Ordinance be declared by any Court
of competent jurisdiction to be invalid, the remaining provisions of this Ordinance shah
nevertheless be and remain in full force and effect and the Board of Directors of the Costa Mesa
Sanitary District of Orange County, California, hereby declares that each and every section,
clause, provision or part of this Ordinance would have been adopted and made a part of this
Ordinance without the adoption of any portion thereof and that the invalidity of any part or
provision hereof shall not in any W� ay affect the validity or enforcement of the remaining
provisions of this Ordinance that may stand on their own.
Sectigg 4. Pursuant to Health] and Safety Code Sections 6490 and 6491.3, the Clerk shall
cause this ordinance or a summary hereof to be published in a newspaper of general circulation
printed and published in the District ]according to law and it shall take effect upon the expiration
of one week after publication.
PASSED and ADOPTED this day of , 1999.
President
Secretary
•
TOTAL P.06
AGREEMENT FOR EMERGENCY SERVICES
This Agreement for Emergency Services is made and entered into this day of
1998 by and between the Costa Mesa Sanitary District (hereinafter
"District ") and N A-MNAL ('L/�I�i� SE/ZV10E� TAG
(hereinafter "Contractor ").
Recitals
Whereas, District has the need for certain emergency work from time to time that
cannot be competitively bid due to exigent circumstances; and
Whereas, Contractor is qualified to do such work and desires to perform said
tasks; and
Whereas, Public Contract Code Section 20806 authorizes the District to dispense
with competitive bidding when there is an emergency and authorizes the District to
delegate the authority to its engineer to have such emergency work performed without
bidding; and
Whereas, pursuant to Public Contract Code Section 22050 the Board of Directors
of the District has, by a four - fifths vote, delegated such authority to the District
Manager /Engineer; and
Whereas, to constitute such an emergency the District Manager /Engineer must
determine that immediate action is required to safeguard life, health or property, and may
thereafter procure necessary supplies, equipment and services and repair or replace a
public facility to abate that emergency condition;
Now, therefore, the parties hereto do hereby agree as follows:
1. License. Contractor represents that it possesses the following licenses:
2. Authorization. Contractor agrees that it will perform such services as the
District Manager /Engineer shall direct, if it is willing and capable at the time to perform
the tasks requested. Telephone authorization shall be sufficient to direct the work
1
• •
r�
3. Rates. Contractor shall charge District for such services on a time and materials
basis in accordance with the rate sheet attached hereto. Contractor may change its rates
provided it has given District a revised rate sheet at least two weeks before being
contacted to perform any emergency work tasks.
4. Invoices. Contractor shall keep adequate records of hours and equipment on
the job and materials used and provide a detailed invoice within thirty (30) days of
performing the services.
5. Work Q-uality. Contractor agrees to use its best efforts to perform such work in
a workmanlike manner, considering that such work is being performed under emergency
conditions.
6. Prevailing Wage Rates. District has ascertained the general prevailing rate of
per diem wages and the general prevailing rate for legal holidays and overtime work in the
locality in which work is to be performed for each craft or type of work needed to execute
this Contract, and the same has been placed on file with the District Clerk. Said per diem
wages are deemed to include employer payments for health and welfare, pension,
vacation, and travel time and subsistence pay, all in accordance with sections 1773.1 and
1773.8 of the Labor Code of the State of California. Contractor agrees to comply with
state prevailing case laws. 0
7. Payroll Records. The provisions of Section 1776 of the Labor Code of the
State of California regarding the preparation, maintenance and filing of payroll records are
applicable to this contract. Specifically, each Contractor and subcontractor shall keep an
accurate payroll record, showing the name, address, social security number, work
classification, straight time and overtime hours worked each day and week, and the actual
per diem wages paid to each journeyman, apprentice of worker employed by him in
connection with the public work. The Contractors and Subcontractors payroll records
shall be available for inspection at all reasonable hours, and a copy shall be made available
as permitted or required by the code.
8. Penal . Contractor shall, as a penalty to the District, forfeit up to $50.00 for
each calendar day or portion thereof for each workman paid (either by him or any
subcontractor under him) less than the prevailing rate set forth herein on the work
provided for in this contract, all in accordance with Section 1775 of the Labor Code of
the State of California.
•
Z
9. Apprentices. If applicable, the provisions of Labor Code Section 1777.5
requiring the use of apprentices in certain ratios to journeymen on the project are hereby
imposed upon Contractor.
10. Legal Des Work In performance of this Contract, not more than eight (8)
hours shall constitute a day's work, and the Contractor shall not require more than eight
(8) hours of labor in a day from any person employed by him hereunder except as
provided in Section 11 above. Contractor shall conform to Article 3, Chapter 1, Part 7
(Section 1810, et seq.) of the Labor Code of the State of California, and it is agreed that
the Contractor shall forfeit to the District as a penalty the sum of $25.00 for each
workman employed in the execution of this Contract by the ' Contractor or any
subcontractor for each calendar day during which any workman is required or permitted
to labor more than eight (8) hours in any one calendar day and forty (40) hours in any one
week in violation of said article.
11. Indemnification. Contractor agrees to indemnify, defend and hold District
harmless from any and all liability that may arise from the work performed pursuant to
this contract except for that caused by District's active negligence.
40 12. Insurance. Contractor shall maintain in effect during the term_ of this contract
the following uisurance coverages which shall name District as an additional insured in an
endorsement that cannot be canceled except upon thirty (30) days written notice to
District:
Commercial General Liability Insurance (primary) shall be provided on ISO -
CGL for No. CG 00 01 - 3 r-ft Policy limits shall be no less than one million
dollars per occurrence for coverages and two million dollars general aggregate.
District and its employees and agents shall be added as additional insureds using
ISO form CG 20 10 11 85 (in no event with an edition date later than 1990).
Coverage shall apply on a primary non - contributing basis in relation to any other
insurance or self - insurance, primary or excess, available to District or any employee
or agent of District. Coverage shall not be limited to the vicarious liability or
supervisory role of any additional insured. Coverage shall contain no contractors'
limitation endorsement. There shall be no endorsement or modification limiting
the scope of coverage for liability arising from po1itiGs; s explosion, collapse,
underground property damage
0 3
0 • f
Business Auto Coverage shall be written on ISO Business Auto Coverage form
CA 00 01 including symbol 1 (Any Auto). Limits shall be no less that one
million dollars per accident.
Workers' Compensation /Employer's Liability shall provide workers'
compensation statutory benefits as required by law. Employer's liability limits shall
be no less than one million dollars per accident or disease. Unless otherwise agreed,
this policy shall be endorsed to waive any right of subrogation as respects with the
District, its employees or agents.
Unless otherwise approved by the District, Contractors insurance shall be written by
insurers authorized to do business in the State of California and with a minimum Best's
Insurance Guide rating of "A:VII ". Self - insurance will not be considered to comply with
these insurance specifications.
Contractor agrees to provide evidence of the insurance required herein, satisfactory to the
District, consisting of certificate(s) of insurance evidencing all of the coverages required
and an additional insured endorsement to Contractor's general liability using ISO form
CG 20 10 11 85. Certificate(s) are to reflect that the insurer will provide thirty (30) days
notice of any cancellation of coverage. Contractor agrees to require its insurer to modify
such certificates to delete any exculpatory wording stating that failure of the insurer to
mail written notice of cancellation imposes no obligation, and to delete the word
"endeavor" with regard to any notice provisions. Contractor agrees to provide complete
certified copies of policies to District within ten (10) days of District's request for said
copies.
13. Safe . Contractor shall observe all safety procedures when performing said
job, including but not limited to those set forth in Labor Code Section 6705 pertaining to
trenching, those provided by CAL -OSHA and those set forth in the most recent editions
of CAL -TRANS manuals pertaining to traffic control and the use of warning devices for
highway work Such standards shall include the following.
1. The Work Area Traffic Control Handbook (WATCH).
2. The Manual of Warning Signs, Lights and Devices for Use in Performance of
Work Upon Highways.
3. State Labor Code Sections 6704, 6706 and 6707.
4
•
t.
•
4. The Construction Safety .Orders (CAL /OSHA).
5. The General Industry Safety Orders (CAL /OSHA).
6. Standard Specifications for Public Works Construction (The Green Book).
14. Permits. Contractor shall comply with all permit requirements of all
government entities and shall obtain appropriate permits when necessary.
15. Term. This agreement shall have an indefinite term and may be canceled by
the giving of ten (10) days written notice. Failure by the Contractor to keep its insurance
current and on file with the District shall also cause this Agreement to terminate.
DATED: l`C� COSTA MESA SANITARY DISTRICT
PRESIDErvT
SECRETARY
CONTRACTOR
/T(-
BY: Alr
0 5
Ar
j.�
AGREEMENT FOR EMERGENCY SERVICES
This Agreement for Emergency Services is made and entered into this day of
1998 by and between the Costa Mesa Sanitary District (hereinafter
"District ") and SANCON ENGINEERING II, INC.
(hereinafter "Contractor ").
Recitals
Whereas, District has the need for certain emergency work from time to time that
cannot be competitively bid due to exigent circumstances; and
Whereas, Contractor is qualified to do such work and desires to perform said
tasks; and
Whereas, Public Contract Code Section 20806 authorizes the District to dispense
with competitive bidding when there is an emergency and authorizes the District to
delegate the authority to its engineer to have such emergency work performed without
is bidding; and
Whereas, pursuant to Public Contract Code Section 22050 the Board of Directors
of the District has, by a four -fifths vote, delegated such authority to the District
Manager /Engineer; and
Whereas, to constitute such an emergency the District Manager /Engineer must
determine that immediate action is required to safeguard life, health or property, and may
thereafter procure necessary supplies, equipment and services and repair or replace a
public facility to abate that emergency condition;
Now, therefore, the parties hereto do hereby agree as follows:
1. License. Contractor represents that it possesses the following licenses:
2. Authorization. Contractor agrees that it will perform such services as the
District Manager /Engineer shall direct, if it is willing and capable at the time to perform
the tasks requested. Telephone authorization shall be sufficient to direct the work.
1
• 0
3. Rates. Contractor shall charge District for such services on a time and materials
basis in accordance with the rate sheet attached hereto. Contractor may change its rates
provided it has given District a revised rate sheet at least two weeks before being
contacted to perform any emergency work tasks.
4. Invoices. Contractor shall keep adequate records of hours and equipment on
the job and materials used and provide a detailed invoice within thirty (30) days of
performing the services.
5. Work Quality. Contractor agrees to use its best efforts to perform such work in
a workmanlike manner, considering that such work is being performed under emergency
conditions.
r.,
6. Prevailing Wage Rates. District has ascertained the general prevailing rate of
per diem wages and the general prevailing rate for legal holidays and overtime work in the
locality in which work is to be performed for each craft or type of work needed to execute
this Contract, and the same has been placed on file with the District Clerk. Said per diem
wages are deemed to include employer payments for health and welfare, pension,
vacation, and travel time and subsistence pay, all in accordance with sections 1773.1 and
1773.8 of the Labor Code of the State of California. Contractor agrees to comply with •
state prevailing case laws.
7. Payroll Records. The provisions of Section 1776 of the Labor Code of the
State of California regarding the preparation, maintenance and filing of payroll records are
applicable to this contract. Specifically, each Contractor and subcontractor shall keep an
accurate payroll record, showing the name, address, social security number, work
classification, straight time and overtime hours worked each day and week, and the actual
per diem wages paid to each journeyman, apprentice of worker employed by him in
connection with the public work. The Contractors and Subcontractors payroll records
shall be available for inspection at all reasonable hours, and a copy shall be made available
as permitted or required by the code.
8. Penal . Contractor shall, as a penalty to the District, forfeit up to $50.00 for
each calendar day or portion thereof for each workman paid (either by him or any
subcontractor under him) less than the prevailing rate set forth herein on the work
provided for in this contract, all in accordance with Section 1775 of the Labor Code of
the State of California.
z �
r=�
• 9. Apprentices. If applicable, the provisions of Labor Code Section 1777.5
requiring the use of apprentices in certain ratios to journeymen on the project are hereby
imposed upon Contractor.
10. Legal Day's Work. In performance of this Contract, not more than eight (8)
hours shall constitute a day's work, and the Contractor shall not require more than eight
(8) hours of labor in a day from any person employed by him hereunder except as
provided in Section 11 above. Contractor shall conform to Article 3, Chapter 1, Part 7
(Section 1810, et seq.) of the Labor Code of the State of California, and it is agreed that
the Contractor shall forfeit to the District as a penalty the sum of $25.00 for each
workman employed in the execution of this Contract by the Contractor or any
subcontractor for each calendar day during which any workman is required or permitted
to labor more than eight (8) hours in any one calendar day and forty (40) hours in any one
week in violation of said article.
11. Indemnification. Contractor agrees to indemnify, defend and hold District
harmless from any and all liability that may arise from the work performed pursuant to
this contract except for that caused by District's active negligence.
12. Insurance. Contractor shall maintain in effect during the term of this contract
the following insurance coverages which shall name District as an additional insured in an
endorsement that cannot be canceled except upon thirty (30) days written notice to
District:
Commercial General Liability Insurance (primary) shall be provided on ISO -
CGL for No. CG 00 01 11 85 or 88. Policy limits shall be no less than one million
dollars per occurrence for all coverages and two million dollars general aggregate.
District and its employees and agents shall be added as additional insureds using
ISO form CG 20 10 11 85 (in no event with an edition date _ later than 1990).
Coverage shall apply on a primary non - contributing basis in relation to any other
insurance or self-insurance, primary or excess, available to District or any employee
or agent of District. Coverage shall not be limited to the vicarious liability or
supervisory role of any additional insured. Coverage shall contain no contractors'
limitation endorsement. There shall be no endorsement or modification limiting
the scope of coverage for liability arising from, explosion, collapse, underground
property damage.
r�
u
C--,
Business Auto Coverage shall be written on ISO Business Auto Coverage form •
CA 00 01 06 92 including symbol 1 (Any Auto). Limits shall be no less that one
million dollars per accident.
Workers' Compensation /Employer's Liability shall provide workers'
compensation statutory benefits as required by law. Employers liability limits shall
be no less than one million dollars per accident or disease. Unless otherwise agreed,
this policy shall be endorsed to waive any right of subrogation as respects with the
District, its employees or agents.
Unless otherwise approved by the District, Contractor's insurance shall be written by
insurers authorized to do business in the State of California and with a minimum Best's
Insurance Guide rating of "A:VII ". Self-insurance will not be considered to comply with
these insurance specifications.
Contractor agrees to provide evidence of the insurance required herein, satisfactory to the
District, consisting of certificate(s) of insurance evidencing all of the coverages required
and an additional insured endorsement to Contractors general liability using ISO form
CG 20 10 11 85. Certificate(s) are to reflect that the insurer will provide thirty (30) days
notice of any cancellation of coverage. Contractor agrees to require its insurer to modify
such certificates to delete any exculpatory wording stating that failure of the insurer to
mail written notice of cancellation imposes no obligation, and to delete the word
"endeavor" with regard to any notice provisions. Contractor agrees to provide complete
certified copies of policies to District within ten (10) days of District's request for said
copies.
13. Safe . Contractor shall observe all safety procedures when performing said
job, including but not limited to those set forth in Labor Code Section 6705 pertaining to
trenching, those provided by CAL -OSHA and those set forth in the most recent editions
of CAL -TRANS manuals pertaining to traffic control and the use of warning devices for
highway work. Such standards shall include the following.
1. The Work Area Traffic Control Handbook (WATCH).
2. The Manual of Warning Signs, Lights and Devices for Use in Performance of
Work Upon Highways.
3. State Labor Code Sections 6704, 6706 and 6707.
4 0
!1
•
4. The Construction Safety Orders (CAL /OSHA).
5. The General Industry Safety Orders (CAL /OSHA).
6. Standard Specifications for Public Works Construction (The Green Book).
14. Permits. Contractor shall comply with all permit requirements of all
government entities and shall obtain appropriate permits when necessary.
15. Term. This agreement shall have an indefinite term and may be canceled ' by
the giving of ten (10) days written notice. Failure by the Contractor to keep its insurance
current and on file with the District shall also cause this Agreement to terminate.
DATED:
COSTA MESA SANITARY DISTRICT
PRESIDENT
SECRETARY
CONTRACTOR
9 5