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Agenda Packets - Board - 1997-06-12w COSTA MESA SAN I`T'ARY "DISTRICT AGENDA' Regular Meeting June 12, 1997 I. CALL TO ORDER - 6:00 p.m. - Conference Room 1 A II. PLEDGE OF ALLEGIANCE 111. INVOCATION IV. ROLL CALL V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion of these items prior to the time the Board votes on the motion, unless members of the Board, staff, or the public request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. RECOMMENDED ACTION Minute Approval 1. Regular Meeting - May 8, 1997 Approve 2. Special Meeting (ISDOC) - May 29, 1997 Approve Reports Manager's Reports 3. Occupancy Report and payment to Costa Mesa Disposal Approve for trash collection services for June 1997 4. Refunds - See Attached Report Approve as Shown 5. Recycling Reports (a) Waste Diversion Report - May 1997 Receive and File (b) Contract Payment to CR Transfer for recycling Approve services and disposal for May 1997 .r COSTA MESA SANITARY DISTRICT June 12, 1997 AGENDA Page 2 RECOMMENDED ACTION Engineer's Reports 6. Project Status Report, Receive and File Treasurer's Reports 7. Financial Report as of May 31, 1997 Receive and File 8. Report of Monies on Deposit as of May 31, 1997 Receive and File 9. Warrant Register for June 1997 in the amount of $420,307.47 Approve Payment -------------------------------------- - - - - -- -END OF CONSENT CALENDAR - - -- VI. WRITTEN COMMUNICATIONS VII. MANAGER'S REPORTS A. Source Reduction and Recycling Element AB939 1. Update on Activities a. Anti- Scavenging Enforcement Reports (1) Use of City Code Enforcement Accept Report (2) Code Enforcement Report Accept Report (3) Police Report Accept Report b. Screening of Trash Containers Accept Report c. Household Hazardous Waste Grant Accept Report d. Telephone Directory Recycling Program Accept Report e. Grasscycling Education Campaign Accept Report f. Large Item Collection Program Accept Report g. Recycling Committee (1) Meeting - June 11, 1997 Accept Report :J ,• COSTA MESA SANITARY DISTRICT June 12, 1997 AGENDA Page 3 RECOMMENDED ACTION B. Opportunities in Franchising Trash Hauling 1. Draft Report - A Survey of Commercial Rates Accept Report in Costa Mesa C. Trash Collection Refund Update Accept Report D. Discussion of Pringle Bill - AB 556 Accept Report VIII. ENGINEER'S REPORTS A. Resolution No. 97 -594 - Making Application to LAFCO Adopt Resolution Annexation No. 250, 933 Helena Circle B. Resolution No. 97 -595 - Zero Tax Exchange Adopt Resolution Annexation No. 250, 933 Helena Circle IX. TREASURER'S REPORTS A. Orange County Bankruptcy 1. Update Accept Report B. Resolution No. 97 -596 - 1997 -98 District Budget Adopt Resolution C. Resolution No. 97 -597 - 1997 -98 Investment Policy Adopt Resolution X. ATTORNEY'S REPORTS A. Legal Opinion - City /District Regulating Within Same Territory Accept Report B. Proposition No. 218 Update Accept Report C. Proposition No. 218 Certification to Accompany Rate Information Accept Report to County D. Proposed Addendum to Costa Mesa Disposal Agreement Approve XI. LOCAL MEETINGS A. Independent Special Districts of Orange County Accept Report B. Local Agency Formation Commission Accept Report C. County Sanitation Districts of Orange County Accept Report D. Costa Mesa Chamber of Commerce Legislation Committee Accept Report a• COSTA MESA SANITARY DISTRICT AGENDA E. Special District Advisory Committee F. City of Costa Mesa Council Meeting Report 1. May 19, 1997 2. June 2, 1997 XII. OLD BUSINESS XIII. NEW BUSINESS A. SDRMA Renewal in the Amount of $38,103.96 B. Senate Bill No. 712, Local Government Reorganization XIV. PUBLIC COMMENTS XV. ORAL COMMUNICATIONS XVI. ADJOURNMENT June 12, 1997 Page 4 RECOMMENDED ACTION Accept Report Accept Report Accept Report Approve Send Letter of Support COSTA MESA SANITARY DISTRICT AGENDA Regular N'leeting June 12, 1997 I. CALL TO ORDER - 6:00 p.m. - Conference Room 1 A II. PLEDGE OF ALLEGIANCE III. INVOCATION IV. ROLL CALL V., CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion of these items prior to the time the Board votes on the motion, unless members of the Board, staff, or the public request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. RECOMMENDED ACTION Minute Approval 1. Regular Meeting - May 8, 1997 Approve 2. Special Meeting - May 29, 1997 (_ I e, DOC !k T6) Approve Reports Manager's Reports 3. Occupancy Report and payment to Costa Mesa Disposal Approve for trash collection services for June 1997 4. Refunds Received proof of outside trash service and signed statements from the following owners: (a) Assistance League of Newport Mesa, P. N. 426- 202 -60 Approve P yment (1994 -95, 1995 -96, 1996 -97) (T) (S) of (b) Norbert Balsam, P. N. 419-211-02 Approve Pa- ent (1994 -95, 1995 -96, 1996 -97) (T) (S) of $ COSTA MESA SANITARY DISTRICT June 12, 1997 AGENDA Page 2 RECOMMENDED ACTION (c) Helen Bryan, P. N. 422 - 135 -16 Approve Payment (1994 -95, 1995 -96, 1996- 97)(T) (S) of $2,418.06 (d) Irvin Chapman, P. N. 936 -79 -003 Approve Payment (1994 -95, 1995 -96, 1996 -97) (T) of $472.98 (e) Chen -Chih Cheng, P. N. 439 - 161 -32 Approve Payment (1994 -95, 1995 -96, 1996 -97) (T) of $4,729.80 (f) Ann Marie Coppen, P. N. 422 - 081 -34 Approve Payment (1996 -97) (T) of $162.71 (g) Monroe Gehnert, P. N. 422 - 031 -63 Approve -Paym t (1994 -95, 1995 -96, 1996 -97) (T) (S) (h) Monroe Gehnert, P. N. 422 - 031 -64 Approve a"y+��nt (1994 -95, 1995 -96, 1996 -97) (T) (S) o (i) Robert Krogh, P. N. 426- 264 -19 Approve Payment (1994 -95, 1995 -96, 1996 -97) (T) (S) of $542.03 (j) Peter Rogers, P. N. 422 - 364 -10 Approve Payment (1995 -96, 1996 -97) (T) of $5,822.12 (k) David Stott, P. N. 422 - 364 -10 Approve Payment (1995 -96, 1996 -97) (T) of $325.41 (1) Jeffrey Wells, P. N. 426- 182 -04 Approve Payment (1994 -95, 1995 -96, 1996 -97) (T) of $1,891.92 (m) Renguan Zhao, P. N. 439 - 412 -01 Approve Payment (1995 -96, 1996 -97) (T) (S) of $360.84 (n) Renguan Zhao, P. N. 439-412-03, Approve Payment (1995 -96, 1996 -97) (T) of $325.41 (o) Renguan Zhao, P. N. 439-412-04 Approve Payment (1995 -96, 1996 -97) (T) of $325.41 (p) Renguan Zhao, P. N. 439 - 412 -05 Approve Payment (1995 -96, 1996 -97) (T) of $325.41 (q) Renguan Zhao, P. N. 439-412-06 Approve Payment (1995 -96, 1996 -97) (T) of $325.41 (r) Renguan Zhao, P. N. 439-412-07 Approve Payment (1995 -96, 1996 -97) (T) of $325.41 ��" panted on recycled paper COSTA MESA SANITARY DISTRICT June 12, 1997 AGENDA Page 3 RECOMMENDED ACTION Permit Fees (a) Parker Pacific Approve Payment of $67.50 5. Recycling Reports (a) Waste Diversion Report - May 1997 Receive and File (b) Contract Payment to CR Transfer for recycling Approve services and disposal for May 1997 Treasurer's Reports 6. Financial Report as of May 31, 1997 Receive and File 7. Report of Monies on Deposit as of May 31, 1997 Receive and File 8. Warrant Register for June 1997 in the amount of $ Approve Payment Engineer's Reports 9. Project Status Report Receive and File ----------------------------- - - - - -- -END OF CONSENT CALENDAR----------------------------- - - - - -- VI. WRITTEN COMMUNICATIONS VII. MANAGER'S REPORTS A. Source Reduction and Recycling Element AB939 1. Update on Activities a. Anti - Scavenging Enforcement Reports (1) Code Enforcement Report Accept Report` (2) Police Report Accept Report b. Screening of Trash Containers Accept Report c. Household Hazardous Waste Grant Accept Report d. Telephone Directory Recycling Program Accept Report e. Grasscycling Education Campaign Accept Report COSTA MESA SANITARY DISTRICT June 12, 1997 AGENDA Page 4 RECOMMENDED ACTION f. Large Item Collection Program Accept Report g. Recycling Committee (1) Meeting - June 11, 1997 Accept Report B. Opportunities in Franchising Trash Hauling 1. Report on Activities Accept Report C. Trash Collection Refund Update Accept Report VIII. ENGINEER'S REPORTS IX. TREASURER'S REPORTS A. Orange County Bankruptcy 1. Update Accept Report �.. CPI Increase for CR Transfer Approve CPI Increase for Costa Mesa Disposal Approve D. 1997 -98 District Budget Adopt X. ATTORNEY'S REPORTS A. Resolution No. 97 -594 - Making Application to LAFCO Adopt Resolution Annexation 250, 933 Helena Circle B. Resolution No. 97 -595 - Zero Tax Exchange Adopt Resolution Annexation 250, 933 Helena Circle C. Legal Opinion City /District Regulating Within Same Territory Accept Report D. Proposition No. 218 Update Accept Report E. Proposition No. 218 Certification to Accompany Rate Information to County F. Proposed Addendum to Costa Mesa Disposal Agreement XI. LOCAL MEETINGS A. Independent Special Districts of Orange County Accept Report B. Local Agency Formation Commission Accept Report COSTA MESA SANITARY DISTRICT AGENDA C. County Sanitation Districts of Orange County D. Costa Mesa Chamber of Commerce Legislation Committee E. City of Costa Mesa Council Meeting Report 1. May 19, 1997 2. June 2, 1997 XII. OLD BUSINESS Discussion of'Pringle Bill - AB 556 XIII. NEW BUSINESS 316 A. SDRMA Renewal in the Amount of $ --_ B. Senate Bill No. 712, Local Government Reorganization XIV. PUBLIC COMMENTS XV. ORAL COMMUNICATIONS XVI. ADJOURNMENT ; prmredonrecycledpaper June 12, 1997 Page 5 RECOMMENDED ACTION Accept Report Accept Report Accept Report Accept Report Accept Report Approve Send Letter of Support f COSTA MESA SANITARY DISTRICT AGENDA Regular Meeting May 8, 1997 1. CALL TO ORDER - 6:00 p.m. - Conference Room 1 A 11. PLEDGE OF ALLEGIANCE III. INVOCATION IV. ROLL CALL V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion of these items prior to the time the Board votes on the motion, unless members of the Board, staff, or the public request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. RECOMMENDED ACTION Minute Approval 1. Regular Meeting - April 10, 1997 Approve 2. Special Meeting - April 28, 1997 Approve Reports Manager's Reports 3. Occupancy Report and payment to Costa Mesa Disposal Approve for trash collection services for May 1997 4. Refunds Received proof of outside trash service and signed statements from the following owners: (a) Walter Killian (1994 -95, 1995 -96, 1996 -97) (T) (S) Approve Payment of $ 1,500.50 COSTA MESA SANITARY DISTRICT May 8, 1997 1 AGENDA Page 2 RECOMMENDED ACTION (b) Roger Yost (1994 -95, 1995 -96, 1996 -97) (T) Approve Payment of $472.97 (c) Roger Yost (1995 -96, 1996 -97) (T) Approve Payment of $325.41 5. Recycling Reports (a) Waste Diversion Report - April 1997 Receive and File (b) Contract Payment to CR Transfer for recycling Approve services and disposal for April 1997 Treasurer's Reports 6. Financial Report as of April 30, 1997 Receive and File 7. Report of Monies on Deposit as of April 30, 1997 Receive and File 8. Warrant Register for May 1997 in the amount of $338,361.38 Approve Payment Engineer's Reports 9. Project Status Report Receive and File -------------------------------------- - - - - -- -END OF CONSENT CALENDAR VI. WRITTEN COMMUNICATIONS VII. MANAGER'S REPORTS A. Source Reduction and Recycling Element AB939 1. Update on Activities a. Anti - Scavenging Enforcement Reports (1) Code Enforcement Report Accept Report (2) Police Report Accept Report b. Screening of Trash Containers Accept Report c. Household Hazardous Waste Grant 1. ABOP Event - April 19, 1997 Accept Report COSTA MESA SANITARY DISTRICT May 8, 1997 `lA AGENDA Page 3 RECOMMENDED ACTION d. Telephone Directory Recycling Program Accept Report e. Recycling Committee (1) Meeting - May 7, 1997 Accept Report f. Used Oil Recycling Program Accept Report B. Opportunities in Franchising Trash Hauling 1. Report on Activities Accept Report Vlll. ENGINEER'S REPORTS A. Project No. 150 - Update Pumping Station Radio Alarm System 1. Proposal for Inspection Phase Approve IX. TREASURER'S REPORTS A. Orange County Bankruptcy 1. Update Accept Report X. ATTORNEY'S REPORTS A. Effects of Proposition 218 on District's Billing Method Accept Report B. Richard Shirey Claim - Payment by SDRMA Receive and File XI. LOCAL MEETINGS A. Independent Special Districts of Orange County Accept Report B. Local Agency Formation Commission (LAFCO) Accept Report C. County Sanitation Districts of Orange County Accept Report D. City of Costa Mesa Council Meeting Report 1. April 21, 1997 Accept Report 2. May 5, 1997 Accept Report COSTA MESA SANITARY DISTRICT AGENDA X11. OLD BUSINESS A. Trash Collection Field Survey 1. Update on Final Report B. Discussion of Pringle Bill - AB 556 XIII. NEW BUSINESS A. CSDA Governmental Affairs Day B. Additional Services by Costa Mesa Disposal XIV. PUBLIC COMMENTS XV. ORAL COMMUNICATIONS XVI. ADJOURNMENT May 8, 1997 Page 4 RECOMMENDED ACTION Accept Report Accept Report Consider Attending Direct Counsel to Prepare Addendum COSTA MESA SANITARY DISTRICT AGENDA Regular Meeting April 10, 1997 i. CALL TO ORDER - 6:00 p.m. - Conference Room 1A II. PLEDGE OF ALLEGIANCE III. INVOCATION 1V. ROLL CALL V. INTRODUCTION OF DAVID FAHRION, ACTING PRESIDENT OF CR TRANSFER VI. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion of these items prior to the time the Board votes on the motion, unless members of the Board, staff, or the public request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Minute Approval 1. Special Meeting - March 4, 1997 2. Regular Meeting - March 13, 1997 Reports Manager's Reports 3. Occupancy Report and payment to Costa Mesa Disposal for trash collection services for April 1997 4. Refunds Received proof of outside trash service and signed statements from the following owners: (a) Charles Gassett (1993 -94- Partial, 1994 -95, 1995 -96, 1996 -97) (T) ;9� printed on recycled paper RECOMMENDED ACTION Approve Approve Approve Approve Payment of $3,271.11 COSTA MESA SANITARY DISTRICT April 10, 1997 4 AGENDA Page 2 -------------------------------------- - - - - -- -END OF CONSENT CALENDAR--------------------------------------- - - - - -- VII. WRITTEN COMMUNICATIONS VIII. MANAGER'S REPORTS A. Source Reduction and Recycling Element AB939 1. Update on Activities a. Anti - Scavenging Enforcement Reports (1) Code .Enforcement Report Accept Report (2) Police Report Accept Report printed on recycled paper ACTION (b) Patricia Lovitt -Maier (1994 -95, 1995 -96, 1996 -97) (T) Approve Payment of $472.98 (c) 290 16`h Street Association (1996 -97) (T) (S) Approve Payment of $180.42 (d) Westport Group (1996 -97) (T) (S) Approve Payment of $180.42 5. Recycling Reports (a) Waste Diversion Report - March 1997 Receive and File (b) Contract Payment to CR Transfer for recycling Approve services and disposal for March 1997 Treasurer's Reports 6. Financial Report as of March 31, 1997 Receive and File 7. Report of Monies on Deposit as of March 31, 1997 Receive and File 8. Warrant Register_ for April 1997 in the amount of $394,950.16' Approve Payment 9. Investment Oversight - Committee (a) April 10, 1997 Meeting Accept Report Engineer's Reports 10. Project Status Report Receive and File -------------------------------------- - - - - -- -END OF CONSENT CALENDAR--------------------------------------- - - - - -- VII. WRITTEN COMMUNICATIONS VIII. MANAGER'S REPORTS A. Source Reduction and Recycling Element AB939 1. Update on Activities a. Anti - Scavenging Enforcement Reports (1) Code .Enforcement Report Accept Report (2) Police Report Accept Report printed on recycled paper COSTA MESA SANITARY DISTRICT AGENDA b. Screening of Trash Containers (1) Wallace Avenue Improvement Group Meeting - March 13, 1997 c. Household Hazardous Waste Grant d. Telephone Directory Recycling Program Recycling Committee (1) Set Time for Regular Meeting e. Used Oil Recycling Program (1) Regional Grant Application with City IX. ENGINEER'S REPORTS A. Project No. 150 - Update Pumping. Station Radio Alarm System 1. Report on Emergency Work 2. Completion of Project B. Project No. 153 - Sewer Lateral Root Intrusion Study 1. Proposal To Begin Project X. TREASURER'S REPORTS A. Orange County Bankruptcy 1. Update 2. Status of Proof of Claims Stipulation XI. ATTORNEY'S REPORTS A. Orange County Waste Disposal Agreement 1. Status of Hauler Acknowledgment XII. LOCAL MEETINGS A. Independent Special Districts of Orange County B. Local Agency Formation Commission (LAFCO) ;9� printed on recycled paper April 10, 1997 Page 3 RECOMMENDED ACTION Accept Report Accept Report Accept Report Accept Report Approve Approve Letter of Support Accept Report Make Findings Approve Accept Report Accept Report Accept Report Accept Report Accept Report COSTA MESA SANITARY DISTRICT April 10, 1997 AGENDA Page 4 RECOMMENDED ACTION C. LAFCO Special District Advisory Committee Accept Report D. County Sanitation Districts of Orange County Accept Report E. City of Costa Mesa Council Meeting Report 1. March 17, 1997 Accept Report 2. April 7, 1997 Accept Report XIII. OLD BUSINESS A. Trash Collection Field Survey 1. Final Report Accept Report B. Opportunities in Franchising Trash Hauling 1. Legal Opinion from City Attorney Accept Report 2. Report on Activities and Proposed,Survey Card Approve C. Discussion of Pringle Bill - AB 556 Accept Report XIV. NEW BUSINESS A. SDRMA Insurance Renewal Accept Report B. Santa Ana River Flood Protection Agency Consider Joining XV. PUBLIC COMMENTS XVI. ORAL COMMUNICATIONS XVI1. ADJOURNMENT ;9� printed on recycled paper COSTA MESA SANITARY DISTRICT AGENDA Regular Meeting March 13, 1997 1. CALL TO ORDER - 6:00 p.m. - Conference Room 1A II. PLEDGE OF ALLEGIANCE III. INVOCATION 1ANCE 97 MAR 10 AN tD.,ocz nda ^�i �'�151li. M %sn �CQ�N'h IV. ROLL CALL V. INTRODUCTION OF NEW ASSISTANT MANAGER VI. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion of these items prior to the time the Board votes on the motion, unless members of the Board, staff, or the public request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. RECOMMENDED ACTION Minute Approval 1. Regular Meeting - February 13, 1997 Approve 2. Special Meeting - February 27, 1997 Approve Reports Manager's Reports 3. Occupancy Report and payment to Costa Mesa Disposal Approve for trash collection services for March 1997 4. Refunds Received proof of outside trash service and signed statements from the following owners: (a) Wanda Baran (1993 -94, 1994 -95, 1995 -96) (T) Approve Payment of $3,637.44 COSTA MESA SANITARY DISTRICT March 13, 1997 AGENDA Page 2 RECOMMENDED ACTION (b) Paul and Betty Troegner (1993 -94 - Partial, 1994 -95, Approve Payment 1995 -96, 1996 -97) (T) of $3,271.11 (c) Scott Williams (1996 -97) (T) Approve Payment of $11.30' 5. Recycling Reports (a) Waste Diversion Report - February 1997 Receive and File (b) Contract Payment to CR Transfer for recycling Approve services and disposal for February 1997 Treasurer's Reports 6. Financial Report as of February 28, 1997 Receive and File 7. Report of Monies on Deposit as of February 28, 1997 Receive and File 8. Warrant Register for March 1997 in the amount of $473,293.97 Approve Payment Engineer's Reports 9. Project Status Report Receive and File --------------------- - - - - -- -END OF CONSENT CALENDAR------------------------------ - - - - -- VII. WRITTEN COMMUNICATIONS VIII. MANAGER'S REPORTS A. Source Reduction and Recycling Element AB939 1. Update on Activities a. Anti - Scavenging Enforcement Reports (1) Code Enforcement Report Accept Report (2) Police Report Accept Report (3) People v. Pham Accept Report (4) Future Prosecution of Scavengers Accept Report COSTA MESA SANITARY DISTRICT March 13, 1997 �} AGENDA Page 3 RECOMMENDED A. Independent Special Districts of Orange County 1. February 27, 1997 Meeting Accept Report B. Local Agency Formation Commission ( LAFCO) Accept Report C. LAFCO Special District Advisory Committee Accept Report D. County Sanitation Districts of Orange County 1. Regular Meeting of February 26, 1997 Accept Report .a. Ratify votes made by CMSD Ratify Votes ACTION b. Screening of Trash Containers Accept Report c. Household Hazardous Waste Grant Accept Report d. Telephone Directory Recycling Program Accept Report IX. ENGINEER'S REPORTS A. Project No. 129 - Bristol Street Pump Station 1. Agreement with Orange County Water District Approve B. Project No. 144 - Manhole Rehabilitation 1. Bid Opening (Budget Adjustment), Award of Contract Approve 2. Proposal to Provide Inspection Services Approve C. Project No. 150 - Update Pumping Station Alarm System 1. Proposal to Begin Design Phase Approve X. TREASURER'S REPORTS A. Orange County Bankruptcy 1. Update Accept Report XI. ATTORNEY'S REPORTS A. Challenge to Bankruptcy as a Special Purpose Law Accept Report XII. LOCAL MEETINGS A. Independent Special Districts of Orange County 1. February 27, 1997 Meeting Accept Report B. Local Agency Formation Commission ( LAFCO) Accept Report C. LAFCO Special District Advisory Committee Accept Report D. County Sanitation Districts of Orange County 1. Regular Meeting of February 26, 1997 Accept Report .a. Ratify votes made by CMSD Ratify Votes Y COSTA MESA SANITARY DISTRICT March 13, 1997 AGENDA Page 4 RECOMMENDED ACTION E. City of Costa Mesa Council Meeting Report r 1. February 1 �, 1997 Accept Report 2. March 3, 1997 Accept Report XIII. OLD BUSINESS A. Trash Collection Field Survey 1. Update Accept Report B. Orange County Waste Disposal Agreement Consider Approval C. Opportunities in Franchising Trash Hauling 1. Meeting with City Officials Accept Report 2. Effect of Five -Year Notice on Existing Haulers Accept Report 3. Effect of Proposition 218 Accept Report 4. Rate Survey of Costa Mesa Trash Haulers Accept Report D. Discussion of Pringle Bill - AB 556 Accept Report XIV. NEW BUSINESS A. Formation of Recycling Committee Approve B. SDRMA Insurance Renewal Accept Report XV. PUBLIC COMMENTS XVI. ORAL COMMUNICATIONS XVI1. ADJOURNMENT COSTA MESA SANITARY DISTRICT AGENDA Regular Meeting February 13, 1997 1. CALL TO ORDER - 6:00 p.m. - Conference Room 1 A II. PLEDGE OF ALLEGIANCE III. INVOCATION IV. ROLL CALL V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion of these items prior to the time the Board votes on the motion, unless members of the Board, staff, or the public request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. RECOMMENDED ACTION Minute. Approval 1_. Regular Meeting - January 9, 1997 Approve 2. Study Session - January 22, 1997 Approve Reports Manager's Reports 3. Occupancy Report and payment to Costa Mesa Disposal Approve for trash collection services for February 1997 4. Refunds Received proof of outside trash service and signed statements from the following owners: (a) Wanda Baran (1994 -95, 1995 -96) (T) Approve Payment of $2,482.16 (b) Brian Williams (1995 -96, 1996 -97) (T) Approve Payment of $1,301.68 COSTA MESA SANITARY DISTRICT February 13, 1997 _ AGENDA Page 2 RECOMMENDED ACTION 5. Recycling Reports (a) Waste Diversion Report - January 1997 Receive and File (b) Contract Payment to CR Transfer for recycling Approve services and disposal for January 1997 Treasurer's Reports 6. Financial Report as of January 31, 1997 Receive and File 7. Report of Monies on Deposit as of January 31, 1997 Receive and File 8. Warrant Register for February 1997 in the amount of $403,077.21 Approve Payment 9. Investment Oversight Committee Meeting - February 13, 1997 Accept Report Engineer's Reports 10. Project Status Report Receive and File -------------------------------------- - - - - -- -END OF CONSENT CALENDAR-- VI. WRITTEN COMMUNICATIONS VII. MANAGER'S REPORTS A. Source Reduction and Recycling Element AB939 1. Update on Activities a. Anti - Scavenging Enforcement Report 1. Costa Mesa Report Accept Report 2. Report on Neighboring Cities Accept Report b. Screening of Trash Containers Accept Report c. Household Hazardous Waste Grant Accept Report d. Telephone Directory Recycling Program Accept Report e. Christmas Tree Recycling Program Accept Report f. Potential City Annexation of County Property Receive and File COSTA MESA SANITARY DISTRICT February 13, 1997 ,i AGENDA Page 3 RECOMMENDED ACTION VIII. ENGINEER'S REPORTS A. Project No. 129, Bristol Street Pumping Station r 1. Boyle Engineering Corporation - Independent Review Approve of Project IX. TREASURER'S REPORTS A. Orange County Bankruptcy 1. Update Accept Report 2. Legal Action Contesting Orange County Bankruptcy Filing Accept Report X. ATTORNEY'S REPORTS XI. LOCAL MEETINGS A. Independent Special Districts of Orange County Accept Report B. Local Agency Formation Commission ( LAFCO) Accept Report C. LAFCO Special District Advisory Committee Accept Report D. County Sanitation Districts of Orange County 1. Regular Meeting Accept Report E. City of Costa Mesa Council Meeting Report 1. January 20, 1996 Accept Report 2. February 3, 1997 Accept Report XII. OLD BUSINESS A. Trash Collection Field Survey 1. Update Accept Report B. District Office Staffing Update 1. Status of Hiring New Management Analyst Accept Report 2. Extension of Assistant Manager Consultant Services Approve COSTA MESA SANITARY DISTRICT } AGENDA C. Status of Orange County Landfills D. Opportunities in Franchising Trash Hauling XIII. NEW BUSINESS A. Formation of District Recycling Committee B. Invitation to Join Council of Governments C. Discussion of Pringle Bill D. Chamber of Commerce Membership Renewal XIV. PUBLIC COMMENTS XV. ORAL COMMUNICATIONS XVI. ADJOURNMENT February 13, 1997 Page 4 RECOMMENDED ACTION Accept Report Accept Report Approve Accept Invitation Accept Report Approve 4 COSTA MESA SANITARY DISTRICT AGENDA Regular Meeting January 9, 1997 I. CALL TO ORDER - 6:00 p.m. - Conference Room 1A II. PLEDGE OF ALLEGIANCE III. INVOCATION IV. ROLL CALL V. PROCLAMATION 91 JAN -3 PM 2:52 VI. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one, motion in the form listed below. There will be no separate discussion of these items prior to the time the Board votes on the motion, unless members of the Board, staff, or the public request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. RECOMMENDED ACTION Minute Approval 1. Regular Meeting - December 12, 1996 Approve Reports Manager's Reports 2. Occupancy Report and payment to Costa Mesa Disposal Approve for trash collection services for January 1997 3. Refunds Received proof of outside trash service and signed statements from the following owners: (a) Glen Vauthrin (1995 -96, 1996 -97) (T) Approve Payment of $1,301.68 �i COSTA MESA SANITARY DISTRICT AGENDA 4. Recycling Reports (a) Waste Diversion Report - December 1996 (b) Contract Payment to CR Transfer for recycling services and disposal for December 1996 5. Safety Committee Meeting - December 17, 1996 Treasurer's Reports 6. Financial Report as of December 31, 1996 7. Report of Monies on Deposit as of December 31, 1996 8. Warrant Register .for January 1997 in the amount of $382,007.72 9. 1995 -1996 Audited Financial Statement Engineer's Reports 10. Project Status Report January 9, 1997 Page 2 RECOMMENDED ACTION Receive and File Approve Approve Minutes Receive and File Receive and File Approve Payment Accept Report Receive and File --------------------------------------------- END OF CONSENT CALENDAR------------------------------ - - - - -- VII. WRITTEN COMMUNICATIONS VIII. MANAGER'S REPORTS A. Source Reduction and Recycling Element AB939 1. Update on Activities a. Anti - Scavenging Enforcement Report Receive and File b. Screening of Trash Containers Accept Report c. Household Hazardous Waste Grant Accept Report d. Telephone Directory Recycling Program Authorize Awards e. Christmas Tree Recycling Program Accept Report COSTA MESA SANITARY DISTRICT January 9, 1997 AGENDA Page 3 RECOMMENDED ACTION IX. ENGINEER'S REPORTS A. Project No. 129, Bristol Street Pumping Station 1. Minor Modifications to Three -Party Agreement Approve 2. Boyle Independent Review of Project Approve Report X. TREASURER'S REPORTS A. Orange County Bankruptcy 1. Update Accept Report 2. Legal Action Contesting Orange County Bankruptcy Filing Accept Report XI. ATTORNEY'S REPORTS A. Charles Chen V. Costa Mesa Sanitary District Accept Report B. Richard Shirey v. Costa Mesa Sanitary District Accept Report C. New Legislation on Pipeline Repair Accept Report XII. LOCAL MEETINGS A. Independent Special Districts of Orange County Accept Report B. Local Agency Formation Commission Accept Report C. Special District Advisory Committee Accept Report D. Orange County Sanitation Districts 1. Regular Meeting Accept Report E. City of Costa Mesa Council Meeting Report 1. December 16, 1996 Accept Report 2. January 6, 1997 Accept Report COSTA MESA SANITARY DISTRICT January 9, 1997 AGENDA Page 4 F RECOMMENDED ACTION XIII. OLD BUSINESS A. Trash Collection Field Survey 1. Update Accept Final Report B. District Office Staffing Update 1. Status of Hiring New Management Analyst Accept Report C. Status of Orange County Landfills Accept Report XIV. NEW BUSINESS A. Opportunities in Franchising Trash Hauling Accept Report XV. PUBLIC COMMENTS XVI. ORAL COMMUNICATIONS XVII. ADJOURNMENT r �- z COSTA MESA SANITARY DISTRICT AGENDA Regular Meeting December 12, 1996 I. CALL TO ORDER - 6:00 p.m. - Conference Room 1A II. PLEDGE OF ALLEGIANCE III. INVOCATION IV. ROLL CALL V. ELECTION OF OFFICERS A. Election of District Officers B. Appointment of Orange County Sanitation District Representative C. Appointment of Independent Special Districts of Orange County Representative VI. APPOINTMENT OF ACTING CLERK OF THE DISTRICT VII. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion of these items prior to the time the Board votes on the motion, unless members of the Board, staff, or the public request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. RECOMMENDED ACTION Minute Approval 1. Regular Meeting - November 15, 1996 Approve 2. Special Meeting - November 19, 1996 Approve COSTA MESA SANITARY DISTRICT December 12, 1996 AGENDA Page 2 RECOMMENDED ACTION Reports Manager's Reports 3. Occupancy Report and payment to Costa Mesa Disposal Approve for trash collection services for December 1996 4. Refunds Received proof of outside trash service and signed statements from the following owners: (a) Marie Agrusa (1994 -95, 1995 -96, 1996 -97) (T) Approve Payment of $4,729.80 (b) Betty Burkart (1994 -95, 1995 -96) (T) Approve Payment of $2,792.43 (c) Donald Schnake (1994 -95, 1995 -96, 1996 -97) (T) Approve Payment of $472.98 (d) Stanley Zone (1994 -95, 1995 -96, 1996 -97) (T) Approve Payment 5. Recycling Reports of $2,364.89 (a) Waste Diversion Report - November 1996 Receive and File (b) Contract Payment to CR Transfer for recycling Approve services and disposal for November 1996 Treasurer's Reports 6. Financial Report as of November 30,- 1996 Receive and File 7. Report of Monies on Deposit as of November 30, 1996 Receive and File 8. Warrant Register for December 1996 in the amount of Approve Payment $398,427.63 Engineer's Reports 9. Project Status Report Receive and File ----- ---- ---------- ----------- - - - - -- -END OF CONSENT CALENDAR-------------- - - - - -- ------------------------- COSTA MESA SANITARY DISTRICT AGENDA VIII. WRITTEN COMMUNICATIONS IX. MANAGER'S REPORTS A. Source Reduction /Recycling Element AB939 1. Status of City's Waste Program a. Anti - Scavenging Enforcement Report b. Household Hazardous Waste Grant 2. Telephone Directory Recycling Program 3. Radio Announcement on Recycling X. ENGINEER'S REPORTS A. Project No. 142, Reconstructing Force Main for Adams Pumping Station 1. Release of Retention Payment B. Project No. 129, Bristol Street Pumping Station 1. Independent Review of .Project by Boyle Engineering XI. TREASURER'S REPORTS A. Orange County Bankruptcy 1. Update XII. ATTORNEY'S REPORTS A. Charles Chen v. Costa Mesa Sanitary District B. Claim - Richard Shirey December 12, 1996 Page 3 RECOMMENDED ACTION Receive and File Accept Report Accept Report Participation Authorize Authorize Expenditure Accept Report Accept Report Accept Report ' COSTA MESA SANITARY DISTRICT December 12, 1996 AGENDA Page 4 j RECOMMENDED ACTION C. Resolution 96 -593 - A Resolution of the Board of Directors Approve of the Costa Mesa Sanitary District Revising the Procedure for Seating Directors and Selecting Officers after an Election and Prescribing the Procedure for the Appointment of Representatives to the County Sanitation District's of Orange County, California and Superseding Resolution No. 92 -529 XIII. LOCAL MEETINGS A. Independent Special Districts of Orange County 1. November 21, 1996 Meeting Accept Report B. Local Agency Formation Commission 1. December 4, 1996 Advisory Committee Meeting Accept Report 2. November 19, 1996 Workshop Accept Report 3. Board Input on Draft Policy on LAFCO- Initiated Proposals Reply to LAFCO C. Orange County Sanitation Districts 1. Regular Meeting Accept Report D. City of Costa Mesa Council Meeting Report 1. November 18, 1996 Accept Report 2.. December 2, 1996 Accept Report b XIV. OLD BUSINESS A. Trash Collection Field Survey 1. Update Accept Report B. District Office Staffing Update Accept Report 1. Status of Hiring New Management Analyst Accept Report 2. Hiring Present Assistant Manager on part -time basis Accept Report COSTA MESA SANITARY DISTRICT December 12, 1996 AGENDA Page 5 RECOMMENDED ACTION C. Screening of Trash Containers Accept Report D. Status of Orange County Landfills Accept Report XV. NEW BUSINESS A. Christmas Tree Recycling Program Accept Report XVI. PUBLIC COMMENTS XVII. ORAL COMMUNICATIONS VIII. ADJOURNMENT COSTA MESA SANITARY DISTRICT AGENDA Regular Meeting November 15, 1996 CALL TO ORDER - 12:00 p.m. - Conference Room 1A II. PLEDGE OF ALLEGIANCE III. INVOCATION IV. ROLL CALL V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion of these items prior to the time the Board votes on the motion, unless members of the Board, staff, or the public request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. RECOMMENDED ACTION Minute Approval 1. Regular Meeting - October 14, 1996 Approve Reports Manager's Reports 3. Occupancy Report and payment to Costa Mesa Disposal Approve for trash collection services for November 1996 4. Refunds Received proof of outside trash service and signed statements from the following owners: (a) Jennifer Cunningham (1995 -96) (T) Approve Payment of $ 162.71 -------------------------------------- - - - - -- -END OF CONSENT CALENDAR --------------------------------------------- VI. WRITTEN COMMUNICATIONS VII. MANAGER'S REPORTS A. Source Reduction /Recycling Element AB939 1. Status of City's Waste Program a. Anti - Scavenging Enforcement Report Receive and File AGENDA November 15, 1996 Page 2 RECOMMENDED ACTION (b) Michael McKenna (1994 -95) (T) Approve Payment of $147.56 (b) Mesa Heights Association (1994 -95, 1995 -96)) (T) (S) Approve Payment of $ 345.70 (c) Mark Naylor (1994 -95) (T) Approve Payment of $1.47.56 (d) Donald Schnake (1994 -95, 1995 -96, 1996 -97) (T) (S) Approve Payment of $526.12 5. Recycling Reports (a) Waste Diversion Report - October 1996 Receive and File (b) Contract Payment to CR Transfer for recycling Approve services and disposal for October 1996 Treasurer's Reports 7. Financial Report as of October 31, 1996 Receive and File 8. Report of Monies on Deposit as of October 31, 1996 Receive and File 9. Warrant Register for November 1996 in the amount of Approve Payment $496,161.39 Engineer's Reports 10. Project Status Report Receive and File -------------------------------------- - - - - -- -END OF CONSENT CALENDAR --------------------------------------------- VI. WRITTEN COMMUNICATIONS VII. MANAGER'S REPORTS A. Source Reduction /Recycling Element AB939 1. Status of City's Waste Program a. Anti - Scavenging Enforcement Report Receive and File r AGENDA November 15, 1996 Page 3 RECOMMENDED ACTION b. Household Hazardous Waste Grant Accept Report 2. Telephone Directory Recycling Program Accept Report VIII. ENGINEER'S REPORTS A. Project No. 129 - Bristol Street Pumping Station 1. Three Party Agreement Approve Agreement 2. Proposal to Begin Design Phase Approve IX. TREASURER'S REPORTS A. Orange County Bankruptcy 1. Update Accept Report X. ATTORNEY'S REPORTS A. Charles Chen v. Costa Mesa Sanitary District Accept Report B. Claim - Bill E. Blanchard Reject C. Claim - Mickey Lynn Snyder Accept Report XI. LOCAL MEETINGS A. Chamber of-Commerce Legislative Committee 1. October Meeting Accept Report B. Chamber of Commerce Summit Committee 1. October Meeting Accept Report C. Independent Special Districts of Orange County 1. Meeting Accept Report D. Local Agency Formation Commission 1. Special Districts Advisory Committee Meeting Accept Report r AGENDA 'j E. Orange County Sanitation Districts 1. Regular Meeting F. City of Costa Mesa Council Meeting Report 1. October 21, 1996 2. November 4, 1996 XII. OLD BUSINESS A. Trash Collection Field Survey 1. Update B. District Office Staffing Update r C. Screening of Trash Containers D. Orange County Landfills Strategic Alternatives XI11. NEW BUSINESS A. Election Results B. California Special Districts Association Membership XIV. PUBLIC COMMENTS XV. ORAL COMMUNICATIONS XVI. ADJOURNMENT November 15, 1996 Page 4 RECOMMENDED ACTION Accept Report Accept Report Accept Report Accept Report Accept Report Accept Report Approve Co- Participation With City of Costa Mesa In Funding of Study Announcement Renew COSTA MESA SANITARY DISTRICT i AGENDA Regular Meeting October 10, 1996 1. - CALL TO ORDER - 4:00 p.m. - Conference Room 1A ll. PLEDGE OF ALLEGIANCE III. INVOCATION IV. ROLL CALL V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion of these items prior to the time the Board votes on the motion, unless members of the Board, staff, or the public request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. RECOMMENDED ACTION Minute Approval 1. Regular Meeting - September 12, 1996 Approve 2. Study Session Report - September 23, .1996 Accept Report Reports Manager's Reports 3. Occupancy Report and payment to Costa Mesa Disposal Approve for trash collection services for October 1996 4. Refunds Received proof of outside trash service and signed statements from the following owners: (a) Cochran, Albert 1994 -95, 1995 -96(S) Approve Payment of $35.44 /> ,\, AGENDA 5. Recycling Reports (a) Waste Diversion Report - September 1996 (b) Contract Payment to CR Transfer for recycling services and disposal for September 1996 6. District Safety Committee Meeting of September 11, 1996 Treasurer's Reports 7. Financial Report as of September 30, 1996 8. Report of Monies on Deposit as of September 30, 1996 9. Warrant Register for October 1996 in the amount of $415,522.40 Engineer's Reports 10. Project Status Report October 10, 1996 Page 2 RECOMMENDED ACTION Receive and File Approve Approve Minutes Receive and File Receive and File Approve Payment Receive and File -------------------------------------- - - - - -- -END OF CONSENT CALENDAR ---------------------------------------- VI. WRITTEN COMMUNICATIONS VII. MANAGER'S REPORTS A. Source Reduction /Recycling Element AB939 1. Status of City's Waste Program a. Anti - Scavenging Enforcement Receive and File b. Household Hazardous Waste Grant (1) Household Hazardous Waste Event Accept Report 2. Fall 1996 Newsletter Accept Report 3. Telephone Directory. Recycling Program Accept Report AGENDA October 10, 1996 4y Page 3 RECOMMENDED ACTION VIII. ENGINEER'S REPORTS A. Project No. 142 - Adams Avenue Force Main 1. Accept Improvements and File Notice of Completion Authorize Signatures 2. Payment of Retention and Exonerate Bonds Authorize B. Project No. 129 - Bristol Street Pumping Station 1. Three Party Agreement Approve Agreement IX. TREASURER'S REPORTS A. Orange County Bankruptcy 1. Update Accept Report B. Investment Oversight Committee - October 10, 1996, Accept Report 3:30 p.m. X. ATTORNEY'S REPORTS A. Charles Chen v. Costa Mesa Sanitary District Accept Report B. Annexation No. 248 - 1090 South Bristol Street 1. Resolution No. 96 -590 - Making Application to LAFCO Approve 2. Resolution No. 96 -591 - Zero Tax Exchange Approve C. Amendment to CR Transfer Agreement Approve D. Resolution No. 96 -592 - Correcting 1996 -97 Trash Collection Approve Charges XI. LOCAL MEETINGS A. Chamber of Commerce Legislative Committee 1. September Meeting Accept Report B. Chamber of Commerce Summit Committee 1. September Meeting Accept Report AGENDA C. Independent Special Districts of Orange County 1. Meeting D. Local Agency Formation Commission 1. Special Districts Advisory Committee Meeting E. Orange County Sanitation Districts 1. Regular Meeting F. City of Costa Mesa Council Meeting Report 1. September 16, 1996 2. October 7, 1996 XII. OLD BUSINESS A. Trash Collection Field Survey 1. Update B. District Office Staffing C. Screening of Trash Containers XIII. NEW BUSINESS A. OCEMO (Emergency Management Organization) Vote to Include Disaster Recovery Alliance as Members XIV. PUBLIC COMMENTS XV. ORAL COMMUNICATIONS XVI. ADJOURNMENT October 10, 1996 Page 4 RECOMMENDED ACTION Accept Report Accept Report Accept Report Accept Report Accept Report Accept Report Activate Recruitment Accept Report Vote for Approval .COSTA MESA SANITARY DISTRICT AGENDA Regular Meeting September 12, 1996 I. CALL TO ORDER - 6:00 p.m. - Conference Room 1 A 11. PLEDGE OF ALLEGIANCE III. INVOCATION IV. ROLL CALL V. CONSENT CALENDAR -.All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion of these items prior to the time the Board votes on the motion, unless members of the Board, staff, or the public request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. RECOMMENDED ACTION Minute Approval 1. Special Meeting - August 7, 1996 Approve 2. Regular Meeting - August 8, 1996 Approve 3. Special Meeting - August 22, 1996 Approve 4. Special Meeting - August 29, 1996 Approve Reports Manager's Reports 3. Occupancy Report and payment to Costa Mesa Disposal Approve for trash collection services for September 1996 printed on recycled paper eT AGENDA 4. Refunds Received proof of outside trash service and signed statements from the following owners: (a) JoAnn Vanderpool (1995 -96) (T) 5. Recycling Reports (a) Waste Diversion Report - August 1996 (b) Contract Payment to CR Transfer for recycling services and disposal for August 1996 Treasurer's Reports 6. Financial Report as of August 31, 1996 7. Report of Monies on Deposit as of August 31, 1996 8. Warrant Register for September 1996 in the amount of $4851969.35 Engineer's Reports 9. Project Status Report -------------- ------------------------ - - - - -- -END OF CONSENT CALENDAR - - -- VI. WRITTEN COMMUNICATIONS VII. MANAGER'S REPORTS A. Source Reduction /Recycling Element A6939 1. Status of City's Waste Program a. Anti - Scavenging Enforcement b. SRRE Educational Program (1) Household Hazardous Waste Grant printed on recycled paper September 12, 1996 Page 2 RECOMMENDED ACTION Approve Payment of $162.71 Receive and File Approve Receive and File Receive and File Approve Payment Receive and File Receive and File Accept Report AGENDA September 12, 1996 Page 3 RECOMMENDED ACTION VIII. ENGINEER'S REPORTS A. Boyle Engineering Corporation Independent Report on Accept Report 1996 -97 Capital Improvement Program B. Project No. 129, Bristol Street Pumping Station - Request Approve in Concept to have CMSD be Design Agency IX. TREASURER'S REPORTS A. Orange County Bankruptcy 1. Update Accept Report X. ATTORNEY'S REPORTS A. Charles Chen v. Costa Mesa Sanitary District Accept Report B. United States Government v. Montrose Chemical Authorize Signatures to Corporation Amended Consent Decree C. Richard Shirey Claim - 1665 Irvine Avenue Reject XI. LOCAL MEETINGS A. Chamber of Commerce Legislative Committee 1. August Meeting Report Accept Report B. Independent Special Districts of Orange County 1. August 29, 1996 Quarterly Meeting Accept Report C. Orange County Sanitation Districts 1. Regular Meeting Accept Report D. City of Costa Mesa Council Meeting Report 1. August 5, 1996 Accept Report 2. August 19, 1996 Accept Report printed on recycled paper J 1r :t AGENDA September 12, 1996 l Page 4 RECOMMENDED ACTION XII. OLD BUSINESS A. Creative Management Solutions - Financial Study Accept Report City /District Contract B. Assembly Bill 2109 1. Update Accept Report C. CR Transfer's Use of Landfills - Presentation by Mike Silva Accept Report D. Trash Collection Field Survey 1. Update Accept Report E. Large Item Collection 1. Final Report Accept Report XIII. NEW BUSINESS A. Assistant Manager Position - Closed Session to Discuss Closed Session Personnel Matters, Pursuant to Government Code 54957 B. 1996 District Election Information XIV. PUBLIC COMMENTS XV. ORAL COMMUNICATIONS XVI. ADJOURNMENT COSTA MESA SANITARY DISTRICT AGENDA Special Meeting August 22, 1996 I. CALL TO ORDER - 12:00 Noon - Conference Room 1A II. PLEDGE OF ALLEGIANCE III. INVOCATION IV. ROLL CALL V. PUBLIC HEARING - CONSIDERATION OF ANNUAL TRASH COLLECTION CHARGES TO BE COLLECTED WITH THE GENERAL TAXES A. Presentation of Report B. Open Public Hearing C. Close Public Hearing D. Determination Regarding Protests E. Adopt Resolution No. 96 -588 Confirming and Adopting the Report and Directing Clerk to File with Countv Auditor VI. PUBLIC HEARING - CONSIDERATION OF ANNUAL LIQUID WASTE CHARGES TO BE COLLECTED WITH THE GENERAL TAXES A. Presentation of Report B. Open Public Hearing C. Close Public Hearing D. Determination Regarding Protests E. Adopt Resolution No. 96 -589 Confirming and Adopting the Report and Directing Clerk to File with County Auditor VII. ORAL COMMUNICATIONS VIII. ADJOURNMENT PLEASE NOTE: LUNCH WILL BE SERVED AT 1130 IN CONFERENCE ROOM IA 1 t AGENDA August 8, 1996 - RF�MVISED Page 2 RECOMMENDED ACTION (b) Manouchehr Malek (1993 -94) (T) Approve Payment of $ 2= ,.634..82 (c) Lois Neesen (1994 -95), 1995 -96) (T) Approve Payment of $310.27 (d) G. R. Shashaani (1993 -94) (T) Approve Payment of $1,732.92 (e) Mason Steel (1993 -94, 1994 -95) (T) Approve Payment of $291.97 5. Recycling Reports (a) Waste Diversion Report - July 1996 Receive and File (b) Contract Payment to CR Transfer for recycling Approve services and disposal for July 1996 Treasurer's Reports 6. Financial Report as of July 31, 1996 Receive and File 7. Report of Monies on Deposit as of July 31, 1996 Receive and File 8. Warrant Register for August 1996 in the amount of Approve Payment $403,192.06 Engineer's Reports 9. Project Status Report Receive and File -------------------------------------- - - - - -- -END OF CONSENT CALENDAR --------------------------------------------- V. WRITTEN COMMUNICATIONS VI. MANAGER'S REPORTS A. Source Reduction /Recycling Element AB939 1. Status of City's Waste Program a. Anti - Scavenging Enforcement Receive and File 419- 061 -25 REFUND REQUEST CALCULATION SHEET 1 ,�, i, %r .Units Rate Charged Actual Correct Rate Years Charged Trash Sewer No. Units Trash Sewer Difference 1994 -95 12 1,770.72 212.64 12 -0- 212.64 Refunded 5- �'I -95. 1993 -94 12 1,732.92 212.64 12 1,732.92 212.64 1,732.93 1992 -93 12 1,708.68 212.64 12 1,708.68 212.64 -0- 1991-92 12 1,681.92 176.52 12 1,681.92 176.52 -0- 1990 -91 12 884.58 158.52 12 884.58 158.52 -0- 1989 -90 12 789.36 161.64 12 789.36 161.64 -0- TOTAL Additional Information: CAL.R 2191 COSTA MESA SANITARY DISTRICT AGENDA Regular Meeting August 8, 1996 Any member of the public may address the Board. Speakers 1. CALL TO ORDER - 6:00 p.m. - Conference Room 1A II. PLEDGE OF ALLEGIANCE III. INVOCATION IV. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion of these items prior to the time the Board votes on the motion, unless members of the Board, staff, or the public request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. RECOMMENDED ACTION Minute Approval 1 . Special Meeting - July 8,1996 Approve 2. Regular Meeting - July 11, 1996 Approve Reports Manager's Reports 3. Occupancy Report and payment to Costa Mesa Disposal Approve for trash collection services for August 1996 4. Refunds Received proof of outside trash service and signed statements from the following owners: (a) Madeline DiCarlo (1993 -94, 1994 -95, 1995 -96) (T) Approve Payment of $1,818.72 AGENDA (b) Manouchehr Malek (1993 -94) (T) (c) Lois Neesen (1994 -95), 1995 -96) (T) (d) G. R. Shashaani (1993 -94) (T) (e) Mason Steel (1993 -94, 1994 -95) (T) 5. Recycling Reports (a) Waste Diversion Report - July 1996 (b) Contract Payment to CR Transfer for recycling services and disposal for July 1996 Treasurer's Reports 6. Financial Report as of July 31, 1996 7. Report of Monies on Deposit as of July 31, 1996 8. Warrant Register for August 1996 in the amount of $403,192.0.6 Engineer's Reports 9. Project Status Report -------------------------------------- - -- - -- -END OF CONSENT CALENDAR V. WRITTEN COMMUNICATIONS VI. MANAGER'S REPORTS A. Source Reduction /Recycling Element AB939 1. Status of City's Waste Program a. Anti - Scavenging Enforcement August 8, 1996 Page 2 RECOMMENDED ACTION Approve Payment of $2,599.38 Approve Payment of $310.27 Approve Payment of $1,732.92 Approve Payment of $291.97 Receive and File Approve Receive and File Receive and File Approve Payment Receive and File Receive and File ti AGENDA b. SRRE Educational Program (1) Household Hazardous Waste Grant B. Addition of Phone Numbers to Tax Bills VII. ENGINEER'S REPORTS A. Project 128 - Mesa /Birch Sewer Realignment 1. Agreement with Orange County Development Agency B. Tract No. 15211 - Northeast Corner of. Paularino and Bear 1. Proposed Sewer Easement VIII. TREASURER'S REPORTS A. Orange County Bankruptcy 1. Update B. Local Agency Investment Fund (LAIF) Presentation C. Update on New Refund Policy Effects IX. ATTORNEY'S REPORTS A. 2191 Rural Lane - Request for District Construction of Sewer Lateral B. New Appellate Decision Clarifying When Recyclables Enter Waste Stream C. Charles Chen vs. Costa Mesa Sanitary District X. LOCAL MEETINGS A. Local Agency Formation Commission 1. Special Districts Advisory Committee Meeting 2. Garden Grove /Garden Grove Sanitary District Hearing August 7, 1996 August 8, 1996 Page 3 RECOMMENDED ACTION Accept Report Accept Report Approve Agreement , Accept Easement Accept Report Accept Report Approve Report Deny Request Accept Report Accept Report Accept Report Accept Report A AGENDA August 8, 1996 Page 4 RECOMMENDED ACTION B. Independent Special Districts of Orange County Accept Report C. Orange County Sanitation Districts Receive and File XII. 1. Regular Meeting Accept Report D. City of Costa Mesa Council Meeting Report Approve 1. July 15, 1996 Accept Report 2. August 5, 1996 Accept Report XI. OLD BUSINESS PUBLIC COMMENTS A. Creative Management Solutions - Financial Study Accept Report City /District Contract ADJOURNMENT B. Assembly Bill 2109 Accept Report C. Telephone Book Recycling Program 1. Press Release Accept Report D. CR Transfer's Use of Landfills Receive and File XII. NEW BUSINESS A. Proposed Trash Collection Field Survey Approve B. Large Item Collection Accept Report C. California Special Districts Association (CSDA) - By Laws Approve Change XIII. PUBLIC COMMENTS XIV. ORAL COMMUNICATIONS XV. ADJOURNMENT I. COSTA MESA SANITARY DISTRICT AGENDA Regular Meeting July 11, 1996 Public Comments (XIV.) Any member of the public may address the Board on any agenda item and remarks shall be limited to five minutes for each speaker. The Presiding Officer reserves the right to declare any speaker out of order whose remarks are not germane to an agenda item or are addressed to a subject not on the agenda. — In compliance with ADA, contact Florine Reichle, (714)754 -5043, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). CALL TO ORDER - 6:00 p.m. - Conference Room 1A II. PLEDGE OF ALLEGIANCE III. INVOCATION IV. COSTA MESA DISPOSAL - CPI INCREASE 96 JUL -8 AEI T 44 CITY GF Cc�S "f � MIES'k; CwLlrOftf�f,� V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion of these items prior to the time the Board votes on the motion, unless members of the Board, staff, or the public request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. RECOMMENDED ACTION Minute Approval 1. Study Session - June 5, 1996 Approve Report 2. Regular Meeting - June 13, 1996 Approve Reports Manager's Reports 3. Occupancy Report and payment to Costa Mesa Disposal Approve for trash collection services for July 1996 4. Received proof of outside trash service and signed statements from the following owners: (a) Joseph Bower (1993 -94, 1994 -95, 1995 -96) (T) Approve Payment of $ 1,364.04 AGENDA (b) Joseph Bower (1993 -94, 1994 -95, 1995 -96) (T) (c) Donald Hester (1994 -95) (T) (d) E. R. Lacroix (1993 -94, 1994 -95, 1995 -96) (T) (e) William St. Clair (1993 -94, 1994 -95) (T) (f) James Tsai (1993 -94, 1994 -95) (S) (g) Chung Yi Chang (1993 -94, 1995 -96) (T) 5. Refund requests for trash and /or sewer services (a) Ethel Travis (1993 -94, 1994 -95, 1995 -96) (T) (b) Ethel Travis (1993 -94, 1994 =95, 1995 -96) (S) 6. Recycling Reports (a) Waste Diversion Report - June 1996 (b) Contract Payment to CR Transfer for recycling services and disposal for June 1996 7. District Safety Committee Meeting of June 12, 1996 Treasurer's Reports 8. Financial Report as of June 30, 1996 9. Report of Monies on Deposit as of June 30, 1996 July 11, 1996 Page 2 RECOMMENDED ACTION Approve Payment of $1,364.04 Approve Payment of $147.56 Approve Payment of $10,912.32 Approve Payment of $1,167.88 Approve Payment of $53.16 Approve Payment of $3,795.61 Approve Payment of $1,289.82 Approve Payment of $189.62 Receive and File Approve Accept Report Receive and File Receive and File AGENDA July 11, 1996 Page 3 RECOMMENDED ACTION 10. Warrant Register for July 1996 in the amount of Approve Payment $452,478.18 11. Investment Oversight Committee Meeting - July 11, 1996, Accept Report 5:30 p.m. Engineer's Reports 12. Project Status Report Receive and File - - -- -END OF CONSENT CALENDAR--------------------------------------- - - - - -- VI. WRITTEN COMMUNICATIONS VII. MANAGER'S REPORTS A. Source Reduction /Recycling Element AB939 1. Status of City's Waste Program a. Anti - Scavenging Enforcement Receive and File b. SRRE Educational Program (1) Household Hazardous Waste Grant Accept Report VIII. ENGINEER'S REPORTS A. Proposal to Begin Project 145, Reconstruct Various Sewer Lines B. Proposal to Begin Project 147, Update Early Warning System Protecting Pumps IX. TREASURER'S REPORTS A. Orange County Bankruptcy 1 . Update Accept Report X. ATTORNEY'S REPORTS a AGENDA July 11; 1996 Page 4 RECOMMENDED ACTION XI. LOCAL MEETINGS A. Local Agency Formation Commission 1. Special Districts Advisory Committee Meeting Accept Report 2. Special Districts Advisory Committee Hearing on Garden. Consider Attending Grove /Garden Grove Sanitary District - August 7, 1996 B. Independent Special Districts of Orange County 1. 1996 -97 Membership Dues in the amount of $50.00 Approve Payment C. Orange County Sanitation Districts 1. Regular Meeting Accept Report D. City of Costa Mesa Council Meeting Report 1. June 17, 1996 Accept Report 2 July 1, 1996 Accept Report E. Chamber of Commerce Summit Committee 1. June 25, 1996 Meeting Report Accept Report 2. Disaster Preparedness Video Accept Report XII. OLD BUSINESS A. Creative Management Solutions - Financial Study City /District Contract B. Assembly Bill 2109 1. June 21, 1996 Meeting with Ross Johnson Accept Report 2. June 28, 1996 Meeting at Orange County Accept Report and Sanitation District Consider Action 3. July 11, 1996 Meeting with Mesa Consolidated Accept Report and Water District Consider Action 4. Public Relations Consultant Modify Services AGENDA C. Telephone Book Recycling Program 1. Response from Schools 2. Modification of Program XIII. NEW BUSINESS A. Trash Container Storage 1. Enlisting City Support in Removing Refuse Containers From Public View B. Special District Risk Management Authority Membership Renewal D. CR Transfer - CPI Increase E. Orange County Landfills 1. Letter from City of Irvine to Board of Supervisors 2. CR Transfer's Use of Landfills F. Change of Office XIV. PUBLIC COMMENTS XV. ORAL COMMUNICATIONS XVI. ADJOURNMENT July 11, 1996 Page 5 RECOMMENDED ACTION Accept Report Authorize Attendance at City Council Study Session July 8, 1996 Select Coverage Limit Approve Payment Approve Receive and File Receive and File Elect New Secretary !A . CALL TO ORDER: COSTA MESA SANITARY DISTRICT Minutes of Board of Di tors Regular Meeting held June 12, 1997 'The Board of Directors of the Costa Mesa Sanitary District met in regular session on June 12, 1997, at 6:00 p.m., conference room 1 -A of the Civic Center, 77 Fair Drive, Costa Mesa. Director Ferryman called the meeting to order at 6:00 p.m. Director Perry led the Pledge of Allegiance. Director Reade gave the invocation. ROLL CALL: Directors Present: James Ferryman, Art Perry, Nate Reade, Arlene Schafer, Dan Worthington Staff Present: Robin Hamers, Manager/Engineer; Alan Burns, General Counsel; Lois Thompson, Assistant Manager; Joan Revak, Clerk of the District; Susan Temple, Treasurer; Reba Coulter, Finance; Dawn Guastella, Permit Specialist Others Present: CONSENT CALENDAR ---------------- - - - - -- Judy Ware Ware Disposal, Inc. P. O Box 8206 Newport Beach, CA 92658 Director Reade motioned to approve the Consent Calendar subject to the approval of the renewal contribution to the SDRMA. Director Perry seconded. Motion carried 5 -0. MINUTES Approved Minutes of The minutes for the regular meeting of May 8, 1997, were Regular Meeting, approved as distributed. May 8, 1997 . Approved Minutes of Special The minutes for the special meeting of May 29, 1997, were Meeting, approved as distributed. May 29, 1997 COSTA MESA SANITARY DISTRICT MDaTm - BOARD OF DIRECTORS MEETING IM D REPORTS MANAGER'S REPORTS 12';1997 ON Approved Occupancy Report The Trash Occupancy Count reflected an increase of 4 units in and payment of $154,691.96 the occupancy report for solid waste collection as of May 1, to Costa Mesa Disposal for 1997. Therefore, the total for June is 21,062. Board directed trash collection services for Staff to prepare a warrant for $154,691.96 to Costa Mesa June 1997 Disposal on July 1, 1997, for payment for June trash collection based on the June count of 21,062. REFUNDS In accordance with Resolution No. 96 -584, adopted by the Costa Mesa Sanitary District on April 17, 1996, the following refunds were granted subsequent to receiving evidence of outside trash service and a signed statement from the applicants: Approved payment of Assistance League of Newport-Mesa $1,052.28 to Parcel Address: 212 Sierks Assistance League of Assessor's Parcel No. 426 - 202 -60 Newport -Mesa Trash refund: $945.96 Sewer refund: $106.32 Tax years: 1994 -95, 1995 -96, and 1996 -97 Approved payment of Norbert Balsam $215.88 to Parcel Address: 1931 Newport Norbert Balsam Assessor's Parcel No. 419 - 211 -02 Trash refund: $ 472.98 Sewer underpayment: <$257.10> Tax years: 1994 -95, 1995 -96, and 1996 -97 Approved payment of Helen Ryan Bryan $2,418.06 to Parcel Address: 2005 Anaheim, A -D Helen Ryan Bryan Assessor's Parcel No. 422 - 135 -16 Trash refund: $2,364.90 Sewer refund: $53.16 Tax years: 1994 -95, 1995 -96, and 1996 -97 Approved payment of Irvin Chapman $472.98 to Parcel Address: 2969 Airway Irvin Chapman Assessor's Parcel No. 936 -79 -003 Trash refund: $472.98 Tax years: 1994 -95, 1995 -96, and 1996 -97 i COSTA MESA SANITARY DISTRICT 3 MINUTES - BOARD OF DIRECTORS MEETING IIEIA.JUNE 12, 1997 't Approved payment of Chen -Chih Cheng $4,782.96 to Parcel Address: 2567 Orange Avenue Chen -Chih Cheng Assessor's Parcel No. 439 - 161 -32 Trash refund: $4,729.80 Sewer refund: $53.16 Tax years: 1994 -95, 1995 -96, and 1996 -97 Approved payment of Ann Marie Coppen $162.71 to Parcel Address: 2164 Canyon, Unit L Ann Marie Coppen Assessor's Parcel No. 422 - 081 -34 Trash refund: $162.71 Tax year: 1996 -97 Approved payment of Robert Krogh $542.03 to Parcel Address: Fullerton Robert Krogh Assessor's Parcel No. 426 - 264 -19 Trash refund: $472.97 Sewer refund: $69.06 Tax years: 1994 -95, 1995 -96, and 1996 -97 Approved payment of Peter S. Rodgers $5,822.12 to Parcel Address: 800 W. Wilson/2255 Placentia Peter S. Rodgers Assessor's Parcel No. 422 - 364 -10 Trash: $5,857.56 Sewer underpayment: <$35.44> Tax years: 1995 -96 and 1996 -97 Approved payment of David Stott $325.41 to Parcel Address: 2164 Canyon, Unit D David Stott Assessor's Parcel No. 422 - 081 -27 Trash: $325.41 Tax years: 1995 -96 and 1996 -97 Approved payment of Jeffrey Wells $1,891.92 to Parcel Address: 140 E. Bay Jeffrey Wells Assessor's Parcel No. 426 - 182 -04 Trash: $1,891.92 Tax years: 1994 -95, 1995 -96 and 1996 -97 COSTA MESA SANITARY DISTRICT 4 Mryums - BOARD OF DIRECTORS MEETING IM-D JUNE 12, 1997 Approved payment of Renguan Zhao $1,987.89 to Parcel Address: 2525 Orange Avenue Renguan Zhao Assessor's Parcel Nos. 439 - 412 -01, 439 - 412 -03, 439 - 412 -04, 439 - 412 -05, 439 - 412 -06, and 439 - 412 -07 Trash: $1,952.45 Sewer: $35.44 Tax years 1995 -96 and 1996 -97 Approved payment of Parker Pacific $67.50 to Parcel Address: 162 A Rochester Parker Pacific Overcharge of fixture fees: $67.50 RECYCLING REPORTS Waste Diversion Report May The Waste Diversion Report for May 1997 showing a 31.94% 1997 was received and filed diversion rate was received and filed. Approved Contract Payment The Board approved contract payment to CR Transfer for to CR Transfer for recycling services and disposal for the month of May 1997 in the $120,001.32 amount of $120,001.32. ENGINEER'S REPORTS Project Status Report was The Project Status Report for June 1, 1997, was accepted as received and filed. submitted. TREASURER'S REPORTS Financial Report as of The Financial Report as of May 31, 1997, was accepted as May 31, 1997, was received submitted. and filed Report of Monies on Deposit The Report of Monies on Deposit as of May 31, 1997, was as of May 31, 1997, was accepted as submitted. received and filed Approved Warrant 97 -12 for Warrant Resolution #CMSD 97 -12 was approved, authorizing June 1997, in the amount of the President and Secretary to sign the warrant and instructing $420,307.47 the Finance Department to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $420,307.47 END OF CONSENT CALENDAR -------------------------------------------------------- - - - - -- COSTA MESA SANITARY DISTRICT S MINUTES - BOARD OF DIRECTORS MEETING ITELD JUNE 12, 1997 WRITTEN COMMUNICATIONS Mr. Hamers presented a letter from Ms. Karen J. Covington, Claims Examiner, Special District Risk Management Authority, dated May 23, 1997, to Ronald E. Stewart, of Stewart, Humpherys, Burchett, Sandelman & Molin. Ms. Covington's letter accompanied a check for $32,000 payable to the City of Costa Mesa to cover costs due to the litigation of Olcott v. Costa Mesa Sanitary District. MANAGER'S REPORTS SOURCE REDUCTION AND RECYCLING ELEMENT AB939 UPDATE ON ACTIVITIES ANTI- SCAVENGING ENFORCEMENT REPORTS USE OF CITY CODE ENFORCEMENT Mr. Hamers and Staff met with Don Lamm, Perry Valentine, Sandy Benson, and Bill Morris of the City on May 12, 1977, to discuss Code Enforcement. Mr. Hamers related the City Council has directed Code Enforcement to concentrate on other areas that do not include scavenging or screening of trash containers. Mr. Hamers detailed the agreement between the District and City Staff as follows: The City will continue to provide anti - scavenging enforcement as the availability of personnel permits. District Staff is investigating the use of a volunteer to monitor the screening of trash containers and pass out flyers. Mr. Alan Burns, District Counsel, will research the feasibility of the District passing its own anti - scavenging and screening of trash containers ordinance to allow contract enforcement officers to be hired directly by the District. Ms. Thompson reported that Mr. Morris will contact Staff pending City Council direction. ATTORNEY'S REPORTS LEGAL OPINION - CITY/DISTRICT REGULATING WITHIN SAME TERRITORY Mr. Burns reported his research indicated the District has the authority to regulate matters pertaining to sanitation and scavenging and can enact an enforceable ordinance. Mr. Burns advised the District can hire an enforcement officer to issue citations, and prosecution of violators will be by the District Attorney. Mr. Burns related a discussion COSTA MESA SANITARY DISTRICT 6 MIWUTFS - BOARD OF DIRECTORS MEMING HELD JUNE 12, 1997 he had with Mr. Tom Kathe, City Attorney, who felt the City would welcome the District enacting an ordinance and suggested the District prepare a proposal for the City Council to review. Mr. Hamers reported $12,000 per year has been budgeted toward anti - scavenging enforcement and $5,000 per year is available from CR Transfer. President Ferryman directed Staff to generate a report for the Board outlining the proposed plan. Mr. Hamers will prepare a letter to Mr. Alan Roeder informing him of the District's proposal. Director Schafer motioned to approve the plan in concept, and direct Staff to return a draft ordinance at the July 1997 Board meeting. Director Reade seconded. Motion carried unanimously. CODE ENFORCEMENT REPORT Mr. Hamers introduced an interoffice memorandum from Ms. Sandra M. Benson, Senior Code Enforcement Office of the City of Costa Mesa, dated June 4, 1997. Ms. Benson's memorandum advised that the Code Enforcement Officer, Officer James Beres, was not available to do any significant anti - scavenging/trash container enforcement for the Month of May due to a constrained schedule. There were 8 flyers distributed in response to citizen's requests. Of the 8 locations inspected for alleged violations of CMMC 8 -81 (C), there were 6 found to be in violation. Flyers were distributed to all 8 locations. POLICE REPORT Mr. Hamers introduced a letter from Ms. Holly Carver of the Costa Mesa Police Department, dated June 4, 1997. Ms. Carter's memo showed the number of calls for service for scavenging for May 1997 as follows: LOCATION CALLS FOR SERVICE CITE /ARREST AREA I 2 0 AREA II 4 0 AREA III 5 1 AREA IV 0 0 TOTAL 11 0 SCREENING OF TRASH CONTAINERS Mr. Hamers had nothing further to add under this item. P A COSTA MESA SANITARY DISTRICT 7 MINUTES - BOARD OF DU ECTORS MEETING Iw1A JUNE 12, 1997 HOUSEHOLD HAZARDOUS WASTE GRANT Ms. Thompson, Director Reade, District Staff, and City Staff met with Americlean representatives on May 16, 1997, to discuss the status of the Household Hazardous Waste Grant. Ms. Thompson reported there is $6,795 in grant funds remaining in the budget that must be utilized by June 30, 1997, or returned to the state. A portion of the remaining grant money had been allocated to reimburse City and District Staff expense. The City has committed to waive reimbursement of regular Staff time, but will require reimbursement for overtime expense. Ms. Thompson proposed holding an additional ABOP event on June 28, 1997. Ms. Thompson estimated the event will cost approximately $7,200. Ms. Thompson reported Americlean has offered to contribute $500 toward the ABOP event, to be utilized after the initial $6,795 in grant money has been depleted. Ms. Thompson requested the Board establish a $2,000 contingency fund in the event the program exceeds the $7,295 available from the combined Household Hazardous Waste grant monies and Americlean's contribution. Director Reade motioned to establish a contingency fund of $2,000 to be made available in the event the proposed ABOP program exceeds $7,295. Director Schafer seconded., Motion carried 5 -0. TELEPHONE DIRECTORY RECYCLING PROGRAM Ms. Thompson reported the Mini Telephone Book Recycling Program began on June 10, 1997. Ms. Thompson arranged for bins at Lion's Park, Orange Coast College Recycling Center, and Costa Mesa City Hall. The bin locations are advertised via the 800 number printed on the cover of the Pacific Bell phone books, press releases, and the Orange County Fairgrounds message board. The Costa Mesa Community Report will contain an article covering the program. Ms. Thompson further reported her conversation with Susan Lucero, Pacific Bell Directory representative, wherein Ms. Thompson was advised Pacific Bell will support the June program with general program assistance to local agencies, press releases, media campaign, and the activation of the 800 number appearing on the cover of the new yellow pages. Ms. Lucero committed to partial support of the November 1997 program. Pacific Bell will supply a trailer to load the recycled directories for transport and buy back the books at a rate of $50 per ton for the November program. COSTA MESA SANITARY DISTRICT 8 MINUTES - BOARD OF DmECTORS MEETING IIELD JUNE 12, 1997 Ms. Thompson advised that the 800 number appearing on the telephone books will only be active during the June recycling program. Pacific Bell agreed to refer Costa Mesa residents calling the number to the Costa Mesa Recycling Hotline number for recycling information during the November program. Ms. Lucero expressed concern that supporting both the June and November recycling programs would possibly create confusion and mislead residents into recycling the yellow pages distributed in June during the November white page recycling program. Director Worthington voiced displeasure that Pacific Bell's scheduling of separate distribution dates for the yellow pages and white pages, and subsequent determination that they cannot fully participate in the recycling of both the yellow pages and white pages, is placing an additional burden on the residents of Costa Mesa and their recycling efforts. Ms. Thompson reported fifteen of the City's seventeen schools are prepared to participate in the November program. GRASSCYCLING EDUCATION CAMPAIGN Ms. Thompson reported the grasscycling public education program is underway. A sample announcement was presented to the Board, and will be published a total of eleven times as follows: Daily Pilot May 29, June 7, June 12, June 21, and June 26 Costa Mesa Breeze June 19, June 26, July 3, July 10, July 17, and July 24 Ms. Thompson reported the expenditure for the campaign was $985, which is under the projected amount of $1,200. Ms. Thompson reported receiving calls requesting the grasscycling and composting brochures. LARGE ITEM COLLECTION PROGRAM Ms. Thompson reported the Large Item Collection Program will begin on June 23, 1997, and run through August 29, 1997. Tags advising residents of the program are currently being distributed by Costa Mesa Disposal. Ms. Thompson further reported the availability of names and phone numbers of charitable organizations requesting donations to give residents the option of recycling their reusable large items. The list is available to residents by mail, fax or at City Hall. Ms. Thompson plans to have next year's flyers include a notation that this charitable organization list is available. P COSTA MESA SANITARY DISTRICT 9 MINUTES - BOARD OF DIRECTORS MEETING MUM JUNE 12, 1997 RECYCLING COMMITTEE MEETING - JUNE 11, 1997 Mr. Hamers reported the Recycling Committee met June 11 with Director Worthington, Director Perry and Staff members. Messrs. David Fahrion, David Ronnenberg and Terry Schneider of CR &R also attended. Four items were discussed at the meeting: 1. CR Transfer Contract Provisions. Director Worthington reported meeting with CR Transfer to discuss reaching the 50 percent required recycling. Mr. Hamers suggested Directors take a tour of the facilities to view the recent updates in recycling procedures. 2. Future of the Telephone Book Recycling Program Director Worthington related his concern regarding the various directory companies' lack of interest in assisting the taxpayers in recycling the telephone books they put into the community_ . Director Worthington suggested compiling a report on the number of tons ending up in the landfills to be distributed to the media if the directory companies continue to disregard this situation. 3. Video - The Magic of Recycling. Director Worthington reported the Committee watched a short video entitled The Magic of Recycling.. The video is a synopsis of the program put on by a magician and proven to be very entertaining and educational. Ms. Judy Ware requested Ms. Thompson contact her regarding showing the video. 4. Tire Amnesty Day. Ms. Thompson reported the Orange County Conservation Corps, which is comprised of at -risk youths hired by the state, has received a grant in Orange County to begin recycling tires. Ms. Thompson reported the District has been given the opportunity to host a tire roundup, free to the District with the exception of Staff time, and held at Cla -Val. The OCCC would staff the event and has permits to haul the tires to a recycling facility. President Ferryman directed Staff to pursue the District's participation in the Orange County Conservation Corps tire roundup program. COSTA MESA SANITARY DISTRICT 10 A'11NUTES - BOARD OF DIRECTORS MEETING IIEI.D JUNE 12, 1997 OPPORTUNITIES IN FRANCHISING TRASH HAULING DRAFT REPORT - A SURVEY OF COMMERCIAL RATES IN COSTA MESA Ms. Thompson presented a report on the commercial trash rates in Costa Mesa, generated as directed by the Board. Ms. Thompson reported Staff sent out 487 survey cards, receiving 89 responses, 15 of which were not usable, giving 74 usable responses. Ms. Thompson reviewed the results of the survey samples, broken down by bin size and number of times they were serviced per week, and determined the most -used service in Costa Mesa is one 3 -yard bin, serviced one time per week. Costa Mesa rates on this service were higher than 5 of the 6 other communities used for comparison. Ms. Thompson reported a total of 17.57 percent of the respondents reported receiving recycling information during the past 12 months. Ms. Thompson received one respondent reporting a decrease in rates since April 1, 1996, when the landfill gate fees were reduced from $35 per ton to $27 per ton. This represents 1.35 percent of total responses received. Mr. Hamers reported the conclusion of the survey determined the rates for commercial trash hauling in Costa Mesa are not significantly lower than surrounding cities. The City of Costa Mesa receives $120,000 in annual permit fee revenues from the trash haulers operating within the City. The surveyed communities reported a range of annual revenues from zero to $921,000. These annual revenues represent a range of 0 percent to 17 percent of the franchised hauler's gross receipts. In addition, the surveyed communities receive free pickup days, no charge for City buildings, etc. Mr. Hamers reported speaking with representatives of Newport Beach and was informed Newport Beach is awarding nonexclusive franchises that generate a 12 percent franchise fee. Mr. Hamers recommended that the report be finalized and Directors forward this report to the Costa Mesa City Council Members for their review. Mr. Hamers further recommended the Directors meet with the Council to discuss the advantages of exclusive and nonexclusive franchise agreements for commercial trash services. Mr. Hamers suggested including Mr. Burns' report on Proposition 218. TRASH COLLECTION REFUND UPDATE Ms. Guastella presented a report stating 467 letters were mailed on May 19, 1997, to potential refund candidates, representing a total of 1,070 dwelling units. As of June 2, 1997, there have been 30 refund applications submitted. Eighteen of the 30 were submitted correctly and are being processed for refund. The remaining 12 are in the COSTA MESA SANITARY DISTRICT 11 MINUTES - BOARD OF DIRECTORS MEETING IIEI.D JUNE 12. 1997 process of verification and will be submitted at a later date. Ms. Guastella reported residents are pleased that the Board initiated the refund requests. DISCUSSION OF PRINGLE BILL - AB 556 Ms. Revak reported speaking with Assemblyman Pringle's Aide who advised the consolidation bill was passed by the Assembly on a 52 -8 vote and is now in the Senate. It has not yet been referred to a policy committee, but will probably first go to the Senate Local Government Committee. ENGINEER'S REPORTS RESOLUTION NO. 97 -594 - MAKING APPLICATION TO LAFCO ANNEXATION NO. 250, 933 HELENA CIRCLE Mr. Hamers presented Resolution No. 97 -594, A RESOLUTION OF APPLICATION BY THE COSTA MESA SANITARY DISTRICT REQUESTING THE LOCAL AGENCY FORMATION COMMISSION TO TAKE PROCEEDINGS FOR THE ANNEXATION OF TERRITORY, BEING ENGINEER'S NO. 250. Director Reade motioned to adopt Resolution No. 97 -594. Director Perry seconded. Motion carried 5 -0. RESOLUTION NO. 97 -595 - ZERO TAX EXCHANGE ANNEXATION NO. 250, 933 HELENA CIRCLE Mr. Hamers presented Resolution No. 97 -595, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, CONSENTING TO ZERO TAX EXCHANGE ON AN ANNEXATION DESCRIBED AS ENGINEER'S NO. 250 TO THE DISTRICT; ESTABLISHING CONDITIONS OF WAIVER AND STATING REASONS THEREFOR. Director Perry motioned to adopt Resolution No. 97 -595. Director Reade seconded. Motion carried 5 -0. TREASURER'S REPORTS ORANGE COUNTY BANKRUPTCY UPDATE Ms. Temple reported giving testimony in the County v. Merrill Lynch, and expects to be called to give more testimony in July. COSTA MESA SANIITARY DISTRICT 12 MINUTES - BOARD OF DIRECTORS MEETING iLmD JuYE 12, 1997 RESOLUTION NO. 97 -596 1997 -98 DISTRICT BUDGET Ms. Temple presented the preliminary budget for the 1997 -98 fiscal year, totaling $5,090,525. Ms. Temple determined this amount was a decrease of $71,569 from the 1996 -97 budget, or a 1.4 percent decrease. Ms. Temple recommended adoption of Resolution No. 97 -596, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ADOPTING A BUDGET FOR THE FISCAL YEAR 1997 -98. Director Reade motioned to adopt Resolution No. 97 -596, 1997 -98 budget in the amount of $5,090,525. Director Schafer seconded. Motion carried 5 -0. RESOLUTION NO. 97 -597 1997 -98 INVESTMENT POLICY Ms. Temple presented the proposed 1997 -98 investment policy amendments and recommended adoption of Resolution No. 97 -597, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ADOPTING THE 1996 -97 STATEMENT OF INVESTMENT POLICY, AND AUTHORIZING THE TREASURER TO INVEST AND REINVEST IDLE MONIES OF THE COSTA MESA SANITARY DISTRICT IN ACCORDANCE WITH THE 1997 -98 STATEMENT OF INVESTMENT POLICY, AND AUTHORIZING THE SAID TREASURER TO DELEGATE TO THE ASSISTANT DIRECTOR OF FINANCE THE CARRYING OUT OF ANY SUCH TASKS. Director Schafer motioned to adopt Resolution No. 97 -597. Director Reade seconded. Motion carried 5 -0. ATTORNEY'S REPORTS (REVISITED) PROPOSITION NO. 218 UPDATE Mr. Burns stated he had no additional information for the Board on Proposition 218, and stated there were still many varied opinions being held as to whether trash fees were subject to Proposition 218. Mr. Burns stated the District will be in full compliance with Proposition 218 as there will be no rate increase in the 1997 -98 fiscal year. PROPOSITION NO. 218 CERTIFICATION TO ACCOMPANY RATE INFORMATION TO COUNTY Mr. Burns stated he is still trying to obtain an answer to this item, and will update the Board when he has further information. PROPOSED ADDENDUM TO COSTA MESA DISPOSAL AGREEMENT Mr. Burns prepared Addendum No. 1, as requested by the Board, to reflect the negotiations conducted by Mr. Hamers and Ms. Thompson with Costa Mesa Disposal. f COSTA MESA SAMTARY DISTRICT 13 MINUTES - BOARD OF DIRECTORS MEEMG IIEI.D JUNE 12, 1997 Mr. Hamers reported discussing the changes to the contract with Mr. Raul Rangel, Costa Mesa Disposal, Inc. Mr. Hamers stated Costa Mesa Disposal agreed to everything requested by the District. Director Schafer motioned to approve Addendum No. 1 to the contract with Costa Mesa Disposal, subject to Costa Mesa Disposal's signing the document. Director Perry seconded. Motion carried 4 -1 as follows: Directors Ferryman, Perry, Reade, and Schafer: Aye Director Worthington: No. LOCAL MEETINGS INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) Director Schafer reported the meeting was informative and well attended. Director Schafer provided the agenda and her notes for the Board's perusal. LOCAL AGENCY FORMATION COMMISSION ( LAFCO) Director Schafer advised the Board the June 2, 1997, LAFCO meeting was canceled. Ms. Revak reported she spoke with Ms. Laura Reinsimar, LAFCO Commission Clerk, and was informed LAFCO will be requesting four new staff positions, Senior Analyst, Mid -. level Analyst, Legislative Analyst, and a clerical position. Ms. Reinsimar advised the clerical position has already been authorized and will be filled in July. Mr. Hamers reported Sterling Fox suggested the Board write a letter to the Board of Supervisors urging them to increase LAFCO's staffing funding. Director Schafer motioned to write a letter to the Board of Supervisors endorsing the request by LAFCO for an increase to its staff and operating budget. Director Perry seconded. Motion carried unanimously. COUNTY SANITATION DISTRICTS OF ORANGE COUNTY President Ferryman reported the District was requested to endorse a resolution for consolidation. President Ferryman requested the item be placed on the July agenda for discussion. President Ferryman advised the Board there will be a special meeting of the County Sanitation Districts on Saturday, June 14, 1997, to discuss the budget. President Ferryman reported there is a company interested in presenting a proposal to construct and operate the injection plant. COSTA MESA SANrrARY DISTRICT 14 Mwu ms - BoARD of DIRECTORS MEETING IIIIA JuNE 12, 1997 COSTA MESA CHAMBER OF COMMERCE LEGISLATION COMMITTEE SPECIAL DISTRICT ADVISORY COMMITTEE Director Schafer reported the Committee discussed the deregulation of electricity, the Santa Ana Flood Control Project, the impact of the purchase of the Santa Ana Heights water, and the six areas of concern for 1998. President Ferryman suggested sending a copy of the District's survey of commercial rates to Mr. Ed Fawcett. CITY OF COSTA MESA COUNCIL MEETING REPORT MAY 19, 1997 Director Perry attended the May 19, 1997, City of Costa Mesa Council meeting and stated their was nothing regarding the District to report. JUNE 2, 1997 Director Schafer attended the June 2, 1997, meeting and provided the agenda and her notes for the Board's perusal. Director Schafer reported the Council discussed the Lion's Club Fish Fry and stated how much it was enjoyed. OLD BUSINESS There was no old business discussed. NEW BUSINESS SDRMA RENEWAL IN THE AMOUNT OF $38,103.96 Mr. Hamers presented a letter from the Special District Risk Management Authority dated May 30, 1997, advising of the annual meeting to be held on September 25, 1997, at the Sheraton Hotel in Anaheim. Mr. Hamers presented a renewal contribution invoice for $38,103.96 from the SDRMA. Director Perry motioned to approve a payment of $38,103.96 to the SDRMA for renewal of coverage for the 1997 -98 program year. Director Schafer seconded. Motion carried 5 -0. r t COSTA MESA SANITARY DISTRICT 15 MINUTES - BOARD OF DIRECTORS MEETING IIEI.D JUNE 12, 1997 SENATE BILL NO. 712, LOCAL GOVERNMENT REORGANIZATION Mr. Hamers reported the speaker at the ISDOC luncheon recommended writing a letter of support of Senate Bill No. 712. Mr. Flamers stated he was confused by the content of the bill. Mr. Burns outlined his opinion of the intent of the bill. President Ferryman determined the Board should trail this item. PUBLIC COMMENTS No public comments were made. ORAL COMMUNICATIONS Director Schafer presented the Board members with the new Community Directory. Mr. Flamers commended Staff for their excellent work this month. Director Reade echoed Mr. Flamers' praise of Staff's performance. President Ferryman thanked everyone who came to the Fish Fry. ADJOURNMENT At 8: 01 p.m. President Ferryman adjourned the meeting. SECRETARY PRESIDENT a t COSTA MESA SANITARY DISTRICT _ { Minutes of Board of Directors Regular Meeting held May 8, 1997 Fr CALL TO ORDER: The Board of Directors of the Costa Mesa Sanitary District met in regular session on May 8, 1997, 6:00 p.m., conference room 1 -A at the Civic Center, 77 Fair Drive, Costa Mesa. Director Ferryman called the meeting to order at 6:00 p.m. Director Schafer led the Pledge of Allegiance. Director Reade gave the invocation. ROLL CALL: Directors Present: James Ferryman, Art Perry, Nate Reade, Arlene Schafer, Directors Absent: Dan Worthington Staff Present: Robin Hamers, Manager/Engineer; Lois Thompson, Assistant Manager; Joan Revak, Clerk of the District; Susan Temple, Treasurer; Reba Coulter, Finance; Dawn Guastella, Permit Specialist Others Present: Ms. Madeline Arakelian, South Coast Refuse 2021 Business Center Drive, #114 Irvine, CA 92715 Ms. Delores Otting 5 Star Rubbish P. 0. Box 9278 Newport Beach, CA 92658 -9278 Mr. Mike Silva Athens Disposal CONSENT CALENDAR On motion by Director Schafer, seconded by Director Reade, and carried 3 -0, the Consent Calendar items were approved as recommended. MINUTES Approved Minutes of The minutes for the regular meeting of April 10, 1997, were Regular Meeting, approved as distributed. April 10, 1997 s COSTA MESA SANITARY DISTRICT 2 Mya= - BOARD OF DMECTORS MEE-MG MUD MAY 8, 1997 Approved Minutes of Special The minutes for the regular meeting of April 28, 1997, were Meeting, approved as distributed. Apri128, 1997 REPORTS MANAGER'S REPORTS Approved Occupancy Report and payment of $154,662.58 to Costa Mesa Disposal for trash collection services for May 1997 REFUNDS The Trash Occupancy Count reflected a decrease of 4 units in the occupancy report for solid waste collection as of May 1, 1997. Therefore, the total for May is 21,058. Board directed Staff to prepare a warrant for $154,662.58 to Costa Mesa Disposal on June 1, 1997, for payment for May trash collection based on the May count of 21,058. Approved payment of Mr. Roger Yost submitted a trash refund request totaling $472.97 to $472.97 for fiscal years 1994 -95, 1995 -96, and 1996 -97. Mr. Roger Yost In accordance with Resolution No. 96 -584, adopted by the Costa Mesa Sanitary District on April 17, 1996, a refund was approved in the amount of $472.97 for property located at 2164 Canyon, # F, a one -unit parcel, Assessor's Parcel No. 422 - 081 -29, for fiscal years 1994 -95, 1995 -96, and 1996 -97. Mr. Yost has provided evidence of outside trash service and a signed statement as required by the Costa Mesa Sanitary District. Approved payment of Mr. Roger Yost submitted a trash refund request totaling $325.41 to $325.41 for fiscal years 1995 -96, and 1996 -97. Mr. Roger Yost In accordance with Resolution No. 96 -584, adopted by the Costa Mesa Sanitary District on April 17, 1996, a refund was approved in the amount of $325.41 for property located at 2164 Canyon, # K, a one -unit parcel, Assessor's Parcel No. 422- 081 -33, for fiscal years 1995 -96, and 1996 -97. Mr. Yost has provided evidence of outside trash service and a signed statement as required by the Costa Mesa Sanitary District. It COSTA MESA SANITARY DISTRICT 3 Mr,n= - BoARD of DHZECTORS MEMING tm.n MAY 8, 1997 Approved payment of Mr. Walter Killian submitted a sewer and trash refund request $1,500.50 to totaling $1,500.50 for fiscal years 1994 -95, 1995 -96, and 1996 - Mr. Walter Killian 97. In accordance with Resolution No. 96 -584, adopted by the Costa Mesa Sanitary District on April 17, 1996, a refund was approved in the amount of $81.57 for sewer, $1,418.93 for trash, totaling $1,500.50 for property located at 443 W. Bay, a commercial parcel, Assessor's Parcel No. 419- 191 -04, for fiscal years 1994- 95, 1995 -96, and 1996 -97. The property is a 1,942 square foot commercial building. RECYCLING REPORTS Waste Diversion Report April The Waste Diversion Report for April 1997 showing a 32.21% 1997 was received and filed diversion rate was received and filed. Approved Contract Payment The Board approved contract payment to CR Transfer for to CR Transfer for recycling services and disposal for the month of April 1997 in the $113,302.91 amount of $113,302.91. TREASURER'S REPORTS Financial Report as of The Financial Report as of April 30, 1997, was accepted as April 30, 1997, was received submitted. and filed Report of Monies on Deposit The Report of Monies on Deposit as of April 30, 1997, was as of April 30, 1997, was accepted as submitted. received and filed Approved Warrant 97 -11 for Warrant Resolution #CMSD 97 -11 was approved, authorizing May 1997, in the amount of the President and Secretary to sign the warrant and instructing $ 338,361.38 the Finance Department to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $338,361.38. ENGINEER'S REPORTS Project Status Report was The Project Status Report fora May 1, 1997, was accepted as received and filed. submitted. END OF CONSENT CALENDAR T COSTA MESA SANITARY DISTRICT MINVTFS - BOARD OF DIRECTORS MEETING IiII D MAY 8. 1997 WRITTEN COMMUNICATIONS Mr. Hamers reported there were no written communications received. MANAGER'S REPORTS SOURCE REDUCTION AND RECYCLING ELEMENT AB939 UPDATE ON ACTIVITIES ANTI - SCAVENGING ENFORCEMENT REPORTS CODE ENFORCEMENT REPORT 4 Mr. Hamers introduced an interoffice memorandum from Ms. Sandra M. Benson, Senior Code Enforcement Office of the City of Costa Mesa, dated May 5, 1997. Ms. Benson's memorandum advised that the Code Enforcement Officer, Officer James Beres, was not available to do any significant anti - scavenging/trash container enforcement for the Month of April due to a constrained schedule. There were 14 flyers distributed in response to citizen's requests. Of the 14 locations inspected for alleged violations of CMMC 8 -81 (C), there were 7 found to be in violation. Flyers were distributed to all 14 locations. Mr. Hamers reported the City code enforcement division is experiencing a redistribution of duties and is not able to provide an officer for the 8 hours per week previously allocated to anti - scavenging enforcement. Mr. Hamers reported that he and Ms. Thompson have a meeting scheduled with Don Lamm, Deputy City Manager/Development Services; Perry Valentine, Planning Manager; and Bill Morris, Director of Public Services, to discuss code enforcement scheduling. POLICE REPORT Mr. Hamers introduced a letter from Ms. Holly Carver of the Costa Mesa Police Department, dated May 1, 1997. Ms. Carter's memo showed the number of calls for service for scavenging for April 1997 as follows: I.nCATTnN CAT.T.S FOR SF.RVTCF. CITE /ARREST AREA I 1 0 AREA H 2 0 AREA III 8 0 AREA IV 0 0 TOTAL 11 0 f It COSTA MESA SANITARY DISTRICT 5 MINUTES - BOARD OF DIRECTORS MEETING IMD MAY 8, 1997 SCREENING OF TRASH CONTAINERS Mr. Hamers reported a total of 14 flyers were handed out by the Code Enforcement Officer. HOUSEHOLD HAZARDOUS WASTE GRANT ABOP EvENT - APRIL 19, 1997 Ms. Thompson reported the Antifreeze, Battery, Oil, and Paint (ABOP) Event was held Saturday, April 19, 1997. Approximately 80 vehicles arrived at the location and the following was collected: Auto batteries Antifreeze Used motor oil Latex paint Flammable solids Flammable liquids 19 each 55 gallons 215 gallons 55 gallons 200 pounds (oil -based paints) 165 pounds (paint thinner, gasoline) Ms. Thompson reported the Cla -Val facility was an excellent location and the residents participating in the ABOP event expressed their gratitude for the program. Ms. Thompson was interviewed at the event by Channel 62 for the City of Costa Mesa's Community Report. Ms. Thompson reported she was unable to ascertain budget figures from Americlean to date, but will provide them to the Board as soon as they become available. Ms. Thompson reported paint and oil containers are emptied into 55- gallon drums and the remaining near -empty paint and oil containers are then filled with an absorbent material to remove the remaining liquid. Due to the weather conditions, the absorbent material in the cans had not soaked up enough of the remaining paint and oil, and the County inspector determined the load was unsuitable to be disposed of in the landfill. The remaining containers had to be disposed of at a recycling facility for an additional cost of $2,900. Mr. Hamers reported there may be sufficient money remaining to hold an additional ABOP event. TELEPHONE DIRECTORY RECYCLING PROGRAM Ms. Thompson reported receiving 14 acceptance responses from the 16 schools invited to participate in the November Phone Book Recycling Program. Staff will contact the remaining two schools by phone to encourage their participation. A mini Phone Book Recycling program will take place from June 10 through July 15, 1997. There will be recycling bins located at Costa Mesa City Hall, Orange Coast College } COSTA MESA SAriTTARY DISTRICT MnvuTFs - BoARD OF DIRECTORS MFFTMG Im n MAY 8. 1997 6 Recycling Center, and Lion's Park. The bin locations will be advertised via the 800 number printed on the cover of the Pacific Bell phone books and through press releases to local media. Ms. Thompson reported Staff has requested that Pacific Bell Directory update the Community Services section of the phone book under the subtitle "Recycling Information ", to reflect a listing for the Costa Mesa Sanitary District in addition to the current listing for the City of Costa Mesa. RECYCLING COMMITTEE MEETING - MAY 7, 1997 Mr. Hamers reported the Recycling Committee met May 7, 1997 with Director Worthington and Staff members. Four items were discussed at the meeting. 1. Grasscycling. 2. The No Waste Anthology Manual, a program for school children to learn about recycling with projects directed at various grade levels including topics such as water conservation and recycling. 3. The new logo provided by State Integrated Waste Management promoting cutting waste by 50 percent by the year 2000. 4. The brochure from CR Transfer. David Fahrion from CR Transfer will attend the June Recycling Committee meeting to go over ideas for the brochure to be distributed to recipients of trash service. Ms. Thompson reported grasscycling, which is the process of leaving grass cuttings on the lawn, has the potential to reduce landfill waste by 18 percent during the Spring and Summer if every homeowner grasscycled. Ms. Thompson suggested placing a 4 inch by 6 inch advertisement in both the Daily Pilot and the Costa Mesa Breeze to inform the public about the benefits of grasscycling. Staff will also contact the cable network to further increase exposure for the program. Ms. Thompson provided an estimated budget for the campaign to run from May through July as follows: Five ads in the Daily Pilot $500.00 Five ads in the Costa Mesa Breeze $500.00 Ad development, artwork and typesetting $100.00 Total estimated cost $1,100.00 COSTA MESA SANrrARY DISTRICT 7 Mr4u Fs - BOARD OF DIRECTORS MEETING IM D MAY 8, 1997 Directory Schafer motioned to approve the expenditure, not to exceed $1,200.00, to design and promote the grasscycling campaign. Director Reade seconded. Motion carried 3 -0. Mr. Hamers reported Ms. Coulter will develop a line item in the budget for AB939 items such as campaigns, newsletters, and mailings. USED OIL RECYCLING PROGRAM Ms. Thompson reported the Costa Mesa Sanitary District's letter of support for the Used Oil Recycling Block Grant - 5th Cycle was presented to the City Council on May 5, 1997. The Council signed a Resolution supporting the Used Oil Recycling Block Grant - 5th Cycle. The Council Resolution will be submitted with the letter of support signed by the District to the Integrated Waste Management Board for consideration for the cooperative grant application. The grant application proposes a door -to -door, used -oil pickup program for Costa Mesa residents. Ms. Thompson reported representatives from Americlean, the City of Costa Mesa, and District Staff participated in a presentation at Orange Coast College's Future Shock program. A one -hour presentation was given to the students highlighting Costa Mesa's Used Oil Recycling Program. The program was hosted by the Associated Students, Leadership Development and Governance Program. OPPORTUNITIES IN FRANCHISING TRASH HAULING REPORT ON ACTIVITIES Mr. Hamers gave a brief synopsis of the research Staff has done on the effects of Proposition 218 on the Costa Mesa Sanitary District. Mr. Hamers reported 500 commercial rate survey cards have been sent out. Ms. Thompson reported 69 replies to the survey cards. Ms. Thompson prepared a comparison chart with the information derived from the survey card respondents to date. The most common service utilized by the businesses who chose to respond to the survey was a 3 -yard bin, once a week, with a cost range from $44 to $160.00 per month. Ms. Thompson reported 20.75 percent of the respondents have received recycling information from their hauler and 1.89 percent received a rate decrease after the April 1, 1996, fee reduction at the landfill. Mr. Hamers reported Staff is continuing to receive response cards from the survey and will compile the results for the June Board meeting. i COSTA MESA SANITARY DISTRICT 8 MINUTF_S - BOARD OF DIRECTORS MINING IM D MAY 8, 1997 PUBLIC COMMENTS Mr. Mike Silva, previously associated with CR &R Incorporated, informed the Board he has taken a position with Athens Disposal in San Gabriel Valley as Chief Executive Officer. Mr. Silva expressed his gratitude to the District for the many years of providing service to the District. President Ferryman wished Mr. Silva luck in his new endeavor and requested he remain in contact with the Board through Mr. Hamers. Ms. Delores Otting expressed concern regarding the Waste Commission being comprised of City Council members and City Managers, with no representation from members of the industry. Ms. Otting requested the Board's input on the situation. President Ferryman thanked Ms. Otting for bringing the matter to the Board's attention. ENGINEER'S REPORTS PROJECT NO. 150 - UPDATE PUMPING STATION RADIO ALARM SYSTEM PROPOSAL FOR INSPECTION PHASE A proposal was introduced to perform the inspection phase of Project No. 150 - Update Pumping Station Radio Alarm System, at the rate of $63.00 per hour for engineering, not to exceed $11,000. When the purchase and installation costs for the new equipment were identified, $7,500 was transferred from each of the design phase and inspection phase budgets into the construction fund thereby reducing both the design phase and inspection phase budgets from $18,500 to $11,000 respectively. Therefore, it is proposed to compete the inspection phase of the project at the rate of $63.00 per hour ' including the cost of utilizing City personnel, not to exceed the revised ,fir" budget amount of $11,000. Included with the proposal is an excerpt of the 1996 -97 Capital Improvement Program explaining the project along with Boyle Engineering Corporation's independent review of the project stating the project is warranted and costs are reasonable. ` r Director Reade motioned to approve Proposal No.. 150, begin the inspection phase, at $63.00 per hour, not to exceed $11,000, Director Schafer seconded. /fin Motion carried 3 -0. COSTA MESA SANITARY DISTRICT 9 Mnvums - BOARD OF DIRECTORS MEETING IIELD MAY 8. 1997 ATTORNEY'S REPORTS EFFECTS OF PROPOSITION 218 ON DISTRICT'S BILLING METHOD Mr. Hamers presented Mr. Burns' report to the Board. Mr. Hamers recommended the Board maintain current rates and monitor the litigation attributable to Proposition 218's interpretation. Ms. Thompson prepared a report demonstrating the annual billing cost for the Costa Mesa Sanitary District to directly bill residents on a quarterly basis for trash and sewer collection services. Ms. Thompson utilized the figure of $1.20 per month/per bill for direct billing as was quoted to the City of Laguna Beach. Ms. Thompson calculated the cost to the District would be $117,226 (24,422 parcels x $1.20 per quarter x 4 quarters). The current annual cost for trash and sewer direct assessment billing by the County of Orange is $15,726. Ms. Thompson obtained a list of other agencies who bill their residents for refuse collection via a property tax special assessment. Those Cities include Irvine, Tustin, Laguna Beach, Placentia, and the Midway City Sanitary District. Ms. Thompson spoke with representatives from each of the Cities and Districts and was informed Irvine and Tustin anticipate having their waste contractor begin monthly billing in July 1997. Laguna Beach received an estimate of $1.20 per month, per service address for billing costs from their hauler. In the interim, the City of Laguna Beach has contracted with a consultant to process updates to the existing assessment districts. The City of Placentia and the Midway City Sanitary District plan to continue using special assessment district to collect trash fees. Midway City Sanitary District is reviewing the possible effects of Proposition 218 at the present time. RICHARD SHIREY CLAIM - PAYMENT BY SDRMA Mr. Hamers presented a letter from Ms. Karen Covington, Claims Examiner, Special District Risk Management Authority, dated April 23, 1997. Ms. Covington's letter confirms Mr. Richard Shirey's claim of $5,040.00 has been settled. The District has been invoiced for the applicable $500 third -party deductible. LOCAL MEETINGS INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC) Director Schafer reported ISDOC will not meet until May 29, 1997. Director Schafer reported Mr. Mike Gotch will be in attendance at the luncheon meeting. Mr. Hamers requested interested Directors contact Ms. Revak for reservations. COSTA MESA SANG TARY DISTRICT 10 MINVCF_S - BOARD OF DDtECTORS MFEMG IIF1.D MAY 8. 1997 LOCAL AGENCY FORMATION COMMISSION ( LAFCO) Director Schafer discussed an item on the LAFCO agenda, Consideration of the Successor Agency to the Tri- Cities Dissolution. Director Schafer reported the City of San Clemente and Coastal Municipal Water District were scheduled to speak at the meeting. Director Schafer reported Tri- Cities presented an unexpected Resolution stating their intention to go forth as successor. Director Schafer provided the agenda and her notes from the meeting for the Board's perusal. COUNTY SANITATION DISTRICTS OF ORANGE COUNTY President Ferryman reported the rates will increase. President Ferryman expressed concern that District One will experience a considerable rate increase. Districts Six and Seven will see a minimal rate increase. President Ferryman reported District 11, Huntington Beach, will also experience a considerable increase. CITY OF COSTA MESA COUNCIL MEETING REPORT APRIL 21, 1997 Director Reade attended the April 21, 1997, City of Costa Mesa Council meeting. Director Reade reported the main discussion concerned vendors. Director Schafer was also in attendance at the April 21, 1997, Council meeting and reported the Council discussed giving a contract to an organization that holds teen dances to be held at the Neighborhood Center. MAY 5, 1997 Director Worthington attended the May 5, 1997, City of Costa Mesa Council meeting and advised Mr. Hamers there was nothing pertaining to the District to report to the Board. OLD BUSINESS TRASH COLLECTION FIELD SURVEY UPDATE ON FINAL REPORT Ms. Thompson reported Staff compiled a list of potential refund recipients and determined 1,127 dwelling units may be eligible for refunds. Ms. Thompson reported if all of the 1,127 residences were mischarged, the total refund amount would total $533,000.00. COSTA MESA SANITARY DISTRICT 11 Mnvin'Fs - BOARD OF DIRECTORS MEETING IIET D MAY H 1997 Ms. Thompson reported the mail -outs to notify the owners of residences possibly mischarged will be sent out within approximately ten days. DISCUSSION OF PRINGLE BILL - AB 556 Ms. Revak reported the consolidation bill is now in the Water, Parks, and Wildlife Committee. A hearing date has not been set. There were four amendments made to the bill in the Local Government Committee. 1. The first amendment deals with ballot disclosure. The bill requires, if a proposed consolidation goes on the ballot, the annual administrative costs of the District or City, and the amount of money, if any, that the District or City invested in the Orange county Investment Pool be disclosed on the ballot. This amendment was made to ensure those financial disclosures also apply to the Cities in question. 2. The second amendment stipulates, if a proposed reorganization goes to the voters in a given District or City, the District or City shares the costs associated with that election. 3. Amendment three deleted a provision in the bill stipulating the Districts would be prohibited from raising their service charges or fees for fixed periods of time. 4. The fourth amendment deleted a provision that stipulated district property tax revenues be held in escrow until completion of consolidation. After the hearing in the Water, Parks, and Wildlife Committee, AB 556 will go to the Appropriations Committee before going to the Assembly floor. - TREASURER'S REPORTS ORANGE COUNTY BANKRUPTCY UPDATE Ms. Temple determined there is nothing to report to the Board regarding the bankruptcy. NEW BUSINESS CSDA GOVERNMENTAL AFFAIRS DAY Mr. Hamers presented a letter from Mr. Sterling Fox, President of ISDOC, dated April 18, 1997. Mr. Fox's letter urges the District to send at least one Board member to participate in CSDA's Governmental Affairs Day, May 19, 1997. COSTA MESA SANTTARY DISTRICT 12 Moa= - BOARD OF DIRECTORS MEETING IIEII D MAY 8, 1997 ADDITIONAL SERVICES BY COSTA MESA DISPOSAL Mr. Hamers directed the Board's attention to an excerpt from the existing agreement between Costa Mesa Sanitary District and Costa Mesa Disposal, "Specifically, CONTRACTOR will participate in the education program required by AB939 either in money or services at the option of the DISTRICT with the level of participation to be set by the DISTRICT and will provide such reports as are required of the DISTRICT by the City. st Director Reade suggested requiring Costa Mesa Disposal to maintain accurate records of the trash service count. Mr. Hamers suggested Costa Mesa Disposal bear the cost of a Field Survey once every five years. President Ferryman suggested formalizing an amount of money Costa Mesa Disposal contributes to education, not to exceed $10,000 per year. Director Reade suggested requiring Costa Mesa Disposal participate in a Household Hazardous Waste pickup once every three to five years of recyclable hazardous waste materials such as batteries, oil and paint. Ms. Thompson presented a memorandum containing suggestions to expand Costa Mesa Disposal's current education participation. Suggestions included: • Mini Telephone Recycling program for June 1997 distribution of yellow pages. • Periodic new signage on trucks including: Screening of trash containers, anti - scavenging messages, etc. • Large Item Collection Program, free call -in service, once per year, per dwelling unit. This program is in addition to District -wide Large Item Collection Program. • General improvement of container handling. • Provide containers to any nonprofit group (Boy Scouts, churches, etc.) for recycling projects. • Contractor to provide free of charge, assist and cooperate with Costa Mesa Sanitary District in the organizing of clean up days, Provide annually a total of fifteen containers and bin transportation. District shall pay all tipping fees only. COSTA MESA SANITARY DISTRICT 13 MINUTES - BOARD OF DIRECTORS MEE-mr, IM D MAY 8, 1997 • Establish Public Education Fund for the sole purpose of supplying public education and information about source reduction, recycling, and composting. Funds can be used for purchasing small giveaway items such as pencils, stickers, activity books, or publishing informational brochures. • Provide Recycling Information Booth to use at community events. • Provide cash donation to support local recycling efforts, in an amount not to exceed $500 annually. The Board directed Staff to prepare an addendum to the contract with Costa Mesa Disposal containing the above revisions and additions for the Board's consideration at the June 1997 regular Board meeting. ORAL COMMUNICATIONS Director Perry apologized for being late to the meeting. Mr. Hamers reported President Ferryman contacted him and requested information regarding what happens to the residual material obtained when cleaning a sewer line. Mr. Hamers advised the Board the material is diluted and placed back into the sewer system at a location on California Street near the treatment plant. Mr. Hamers further reported that President Ferryman contacted him and inquired as to having a Board member attend the once -a -month agenda meetings with Staff and Bill Morris. The Board determined Staff is doing a very adequate job of preparing the agenda to the Board's satisfaction and didn't feel a Board member's attendance would be required at this time. At 7:25 p.m. President Ferryman adjourned the meeting. SECRETARY PRESIDENT COSTA MESA SANITARY DISTRICT Board of Directors Special Meeting held April 28, 1997 The Board of.Directors of the Costa Mesa Sanitary District attended a duly noticed Special Meeting on April 28, 1997 at 12:00 p.m., in Conference Room 1 -A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: James Ferryman, Arthur Perry, Nate Reade, Arlene Schafer, Dan Worthington Staff Present: Robin Hamers, Manager /Engineer; Lois Thompson, Assistant Manager; Alan Burns, General Counsel; Joan Revak, Clerk of the District; Susan Temple, Treasurer; Reba Coulter, Finance; Dawn Guastella, Permit Specialist The Board discussed the trash occupancy field survey report. Director Perry made a motion to authorize staff to send out a letter and application for refund to properties being charged for but not receiving trash service. Director Schafer seconded the motion. The motion carried 5 -0. The meeting was adjourned at 1:40 p.m. Secretary President 0 a COSTA MESA SANITARY DISTRICT I Minutes of Board of Directors Regular Meeting held April 10, 1997 CALL TO ORDER: The Board of Directors of the Costa Mesa Sanitary District met in regular session on April 10, 1997, 6:00 p.m., conference room 1 -A at the Civic Center, 77 Fair Drive, Costa Mesa. Director Ferryman called the meeting to order at'6:00 p.m. Director Perry led the Pledge of Allegiance. Director Reade gave the invocation. ROLL CALL; Directors Present: James Ferryman, Arthur Perry, Nate Reade, Arlene Schafer, Dan Worthington Staff Present: Robin Hamers, Manager/Engineer; Lois Thompson, Assistant Manager; Alan Burns, General Counsel; Joan Revak, Clerk of the District; Susan Temple, Treasurer; Marc Davis, Assistant Finance Director Others Present: Ms. Florine Reichle Ms. Madeline Arakelian, South Coast Refuse 2021 Business Center Drive, #114 Irvine, CA 92715 CONSENT CALENDAR The Consent Calendar was amended to reflect a change in the trash. occupancy letter revised to read, in part, "Said payment in the amount of $154,691.96 to be ratified on the May warrant list. " On motion by Director Schafer, seconded by Director Perry, and carried 5 -0, the Consent Calendar items, as amended, were approved as recommended. MINUTES Approved Minutes of The minutes for the special meeting of March 4, 1997, were Special Meeting, approved as distributed. March 4, 1997 Approved Minutes of Regular The minutes for the regular meeting of March 13, 1997, were Meeting, approved as distributed. March 13, 1997 r COSTA MESA SANrrARY DISTRICT 2 MINUTES BOARD OF DIRECTORS MEE-MG nEm APREL 10, 1997 REPORTS MANAGER'S REPORTS Approved Occupancy Report and payment of $154,691.96 to Costa Mesa Disposal for trash collection services for April 1997 The Trash Occupancy Count reflected a decrease of 830 units in the occupancy report for solid waste collection as of April 1, 1997. Therefore, the total for April is 21,062. Board directed Staff to prepare a warrant for $154,691.96 to Costa Mesa Disposal on May 1, 1997, for payment for April trash collection based on the April count of 21,062. The decrease is a result of the field survey. Approved payment of Mr. Charles Gassett submitted a trash refund request totaling $3,271.11 to $3,704.34 for fiscal years 1993 -94, 1994 -95, 1995 -96, and 1996 - Mr. Charles Gassett 97. In accordance with Resolution No. 96 -584, adopted by the Costa Mesa Sanitary District on April 17, 1996, a refund was approved in the amount of $3,271.11 for property located at 177 Cecil, a six -unit parcel, Assessor's Parcel No. 426 - 062 -08, for fiscal years 1993 -94 (partial) 1994 -95, 1995 -96, and 1996 -97. Mr. Gassett has provided evidence of outside trash service and a signed statement as required by the Costa Mesa Sanitary District. Approved payment of Ms. Patricia Lovitt -Maier submitted a trash refund request $472.98 to totaling $472.98 for fiscal years 1994 -95, 1995 -96, and 1996 -97. Ms. Patricia Lovitt -Maier In accordance with Resolution No. 96 -584, adopted by the Costa Mesa Sanitary District on April 17, 1996, a refund was approved in the amount of $472.98 for property located 2168 Kristin Lane, a one -unit parcel, Assessor's Parcel No. 931 -32 -404, for fiscal years 1994 -95, 1995 -96, and 1996 -97. Ms. Lovitt -Maier has provided evidence of outside trash service and a signed statement as required by the Costa Mesa Sanitary District. i COSTA MESA SANITARY DISTRICT 3 MINUTES BOARD OF DIRECTORS MEE7MG HELD APRIL 10, 1997 Approved payment of A trash and sewer refund request was received from 290 16th $180.42 to Street Associates for property located at 1605 Santa Ana 290 16th Street Associates Avenue, a common area, Assessor's Parcel No. 425- 221 -19, for fiscal year 1996 -97. This property is a common area, therefore, no trash or sewer service was provided. Approved payment of A trash and sewer refund request was received from Westport $180.42 to Group, Inc. for property located at 370 E. 15th Street, a common Westport Group, Inc. area, Assessor's Parcel No. 425- 311 -81. This property is a common area, therefore, no trash or sewer service was provided. RECYCLING REPORTS Waste Diversion Report The Waste Diversion Report for March 1997 showing a 34.28% March 1997 was received and diversion rate was received and filed. filed Approved Contract Payment The Board approved contract payment to CR Transfer for to CR Transfer for recycling services and disposal for the month of March 1997 in $102,465.46 the amount of $102,465.46. TREASURER'S REPORTS Financial Report as of March The Financial Report as of March 31, 1997, was accepted as 31, 1997, was received and submitted. filed Report of Monies on Deposit The Report of Monies on Deposit as of March 31, 1997, was as of March 31, 1997, was accepted as submitted. received and filed Approved Warrant 97 -10 for Warrant Resolution #CMSD 97 -10 was approved, authorizing April 1997, in the amount of the President and Secretary to sign the warrant and instructing $ 394,950.16 the Finance Department to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $394,950.16. COSTA MESA SANiTAItY DISTRICT 4 MINUTES BOARD OF DIRECTORS MEETING nEm APRIL 10, 1997 ENGINEER'S REPORTS Project Status Report was The Project Status Report for April 1, 1997, was accepted as received and filed. submitted. END OF CONSENT CALENDAR WRITTEN COMMUNICATIONS Mr. Hamers introduced a letter from Mr. Clifford Ronnenberg, Chairman and CEO of CR &R, dated April 5, 1997, advising that Mr. Michael Silva has resigned. Mr. Ronnenberg expects no change in services to the Costa Mesa Sanitary District. Mr. Hamers introduced a letter from Mr. Wes Bannister, President, Orange County Water District, dated March 28, 1997. Mr. Bannister's letter issues an invitation to attend a luncheon and tour of Water Factory 21 on April 17, 1997, from 11:30 a.m. to 1:00 p.m. Mr. Hamers advised Directors interested in the tour contact Ms. Revak for reservations. Mr. Hamers introduced a letter from Mr. Ed Fawcett, Executive Director, Costa Mesa Chamber of Commerce, dated April 2, 1997, thanking the District for being a member of the Chamber of Commerce since April 1985. MANAGER'S REPORTS SOURCE REDUCTION AND RECYCLING ELEMENT AB939 UPDATE ON ACTIVITIES ANTI - SCAVENGING ENFORCEMENT REPORTS CODE ENFORCEMENT REPORT Mr. Hamers introduced an interoffice memorandum from Ms. Sandra M. Benson, Senior Code Enforcement Office of the City of Costa Mesa. The memorandum contains a comprehensive summary of enforcement activity occurring from March 10, 1997, to March 14, 1997, with dates, times and actions taken. From March 10 to March 14 there were no citations issued for scavenging. The memorandum further reports 5 flyers were distributed to residents explaining the Municipal Code section relating to trash bins in public view. COSTA MESA SAmTARY DISTRICT $ MINUTES BOARD OF DIRECTORS MEE-MG IIQ.D APRIL 10, 1997 Director Worthington expressed concern over the limited number of flyers distributed. Director Worthington suggested Ms. Benson direct the Code Enforcement Officer to residences 48 hours after the scheduled trash collection day to monitor the removal of trash containers. POLICE REPORT Mr. Hamers introduced a letter from Ms. Holly Carver of the Costa Mesa Police Department, dated April 3, 1997. Ms. Carter's memo showed the number of calls for service for scavenging for March 1997 as follows: LOCATION CALLS FOR SERVICE . C'rTF. /ARREST AREA I 2 1 AREA H 4 2 AREA III 7 1 AREA IV 0 0 TOTAL 13 4 SCREENING OF TRASH CONTAINERS Mr. Hamers introduced a letter from Mrs. I. B. Merles to the City Council requesting the City enforce the Municipal Code requiring trash screening. Ms. Merles has contacted Mr. Hamers and Code Enforcement numerous times to report a resident in violation of the Code, and Mr. Hamers suggested she advise the City Council of her concerns. WALLACE AVENUE IMPROVEMENT GROUP MEETING - MARCH 13, 1997 Director Worthington attended the Wallace Avenue Improvement Group meeting and related an inquiry from an apartment owner in attendance at the meeting regarding the wide variation of rates he has been paying for the various apartments he owns in Costa Mesa, Santa Ana and Buena Park. Director Worthington further related the Wallace Avenue Improvement Group's concern over the many sofas abandoned on parkways in the area. Director Worthington reported he felt there was a need to further inform the people of the City of Costa Mesa of the District's services. Mr. Hamers reported three newsletters informing the recipients of the District's services have been distributed to date. Two of the newsletters were distributed to trash service residences and one was mailed to all sewer service recipients. Mr. Hamers explained that if an apartment owner does not live on the premises receiving the sewer service, they would not be aware of the newsletter. COSTA MESA SANITARY DISTRICT 6 MINUTES BOARD OF DIRECTORS MEETING HELD APRIL 10, 1997 f HOUSEHOLD HAZARDOUS WASTE GRANT Ms. Thompson reported a collection event to dispose of anti - freeze, auto batteries, oil, and paint is scheduled for April 19, 1997, 8:00 a.m. to 3:00 p.m. in the parking lot of CLANAL, 1701 Placentia Avenue. TELEPHONE DIRECTORY RECYCLING PROGRAM Ms. Thompson presented a draft letter to be sent to all the schools in Costa Mesa inviting their participation in the 1997 Telephone Book Recycling Fundraising Opportunity. The draft letter summarizes the program opportunity, provides a response form, and includes a copy of the distribution of awards presented in the 1996 Telephone Book Recycling Program. Ms. Thompson proposed modifying the program to introduce an incentive program to students based on the number of telephone books collected. Ms. Thompson explained all schools would receive $200 for participating in the program. An additional $100 will be given to the grade collecting the most telephone books per school. In addition, a special recognition award will be given to the individual student collecting the most telephone books at each school. Ms. Thompson further explained an additional 20 cents per telephone book will be given to any school collecting over 1,000 telephone books. Ms. Thompson presented a proposed budget for the 1997 Telephone Book Recycling Program based on $40 per ton of telephone books. Ms. Thompson reported receipt of a fax from PacBell committing to paying $50 per ton of telephone books. President Ferryman commented the bin rental budget item may be modified if the bins are donated by the hauler. President Ferryman suggested offering $300 per school for participation in the program. President Ferryman further suggested presenting an additional award of $250 each to the leading high school, middle school, and elementary school. President Ferryman directed Staff to produce and distribute the letter to the schools reflecting the incentives outlined in the letter and awarding $300 per school for participation, and a $250 award to the leading high school, middle school, and elementary school. Director Worthington suggested using remaining funds from Costa Mesa Disposal's educational fund in the Telephone Book Recycling Program. COSTA MESA SANITARY DISTRICT 7 MINUTES BOARD OF DIRECTORS MEErnvG iiIIA APRIL IU, 1997 RECYCLING COMMITTEE Mr. Hamers reported the first meeting of the Recycling Committee was held with Director Worthington and Staff. Mr. Hamers reported the meeting was very productive and focus areas were identified. SET TIME FOR REGULAR MEETING Mr. Hamers proposed setting the meeting time for the Recycling Committee for 9:00 a.m. Wednesdays preceding the regular monthly Costa Mesa Sanitary District meeting. Director Worthington, Staff, and one additional Director on a rotating basis will comprise the Recycling Committee. President Ferryman will attend the May Recycling Committee meeting. Director Reade motioned to approve holding the Recycling Committee meetings monthly, at 9:00 a.m. on the Wednesday preceding the regular Costa Mesa Sanitary District meeting. The Committee will be comprised of Director Worthington, an additional Director on a rotating basis, and Staff. Director Perry seconded. Motion carried unanimously. USED OIL RECYCLING PROGRAM REGIONAL GRANT APPLICATION WITH CITY Ms. Thompson introduced a letter notifying the California Integrated Waste Management Board the Costa Mesa Sanitary District, jointly with the City of Costa Mesa, intends to participate in the 1997 Used Oil Recycling Block Grant - 5th Cycle. Director Perry motioned to - approve the letter of support to the California Integrated Waste Management Board. Director Schafer seconded. Motion carried unanimously. OLD BUSINESS OPPORTUNITIES IN FRANCHISING TRASH HAULING LEGAL OPINION FROM CITY ATTORNEY Mr. Burns presented a legal opinion from Mr. Tom Kathe, City Attorney, City of Costa Mesa, dated February 28, 1997, and a legal opinion from Mr. Tom Wood, former City Attorney for the City of Costa Mesa, dated March 26, 1997, regarding Proposition 218's applicability to trash franchise fees. COSTA MESA SANITARY DLSTRICT g Mriums BOARD OF DIRECTORS MEEMG HEm APRm 10, 1997 Mr. Burns reported both opinions determined Proposition 218 would apply to a franchise fee. Ms. Thompson reported inquiring with the Cities of Irvine, Tustin and Laguna Beach as to the method used to process their assessments. Ms. Thompson reported the Cities of Irvine, Tustin and Laguna Beach currently bill on the property taxes. Ms. Thompson's investigation determined the City of Irvine anticipates having their hauler initiate monthly billing in July 1997, based on a recommendation of their City Attorney. The City of Tustin will also convert to having their waste contractor begin monthly billing in July 1997, based on a recommendation of their City Attorney. Ms. Thompson reported The City of Laguna Beach has investigated having their hauler handle monthly billing and have received an estimate of $1.20 per month per bill. The City of Laguna Beach has hired a contractor to process the assessment district update in the interim and does anticipate having their hauler initiate monthly billing. President Ferryman directed Mr. Burns to initiate investigation on alternate methods of billing for the Costa Mesa Sanitary District. President Ferryman further directed Ms. Thompson continue her inquiries with other cities and furnish a report at the May Board meeting. REPORT ON ACTIVITIES AND PROPOSED SURVEY CARD Mr. Hamers reported Staff has drafted a survey card for distribution to various businesses in the City of Costa Mesa to assist in analyzing and comparing the City of Costa Mesa's current independent hauler rates with rates in adjoining cities. Ms. Thompson presented a report generated from a limited telephone survey of commercial rates from businesses in the City of Costa Mesa. Ms. Thompson's report showed a wide range of fees charged in the City of Costa Mesa by the various independent haulers. Ms. Thompson reported none of the businesses surveyed received a rate decrease following the reduction in landfill gate fees occurring in April 1996. Four of the businesses surveyed reported receipt of recycling information from their haulers. Ms. Thompson reported several of the businesses have been notified of a pending rate increase varying from 10 to 12.5 percent. Mr. Flamers reiterated the telephone survey was from a small representative sample of businesses and recommends the survey be expanded and consideration be given to the proposed survey card. COSTA MESA SANITARY DISTRICT 9 MINUTFS BOARD OF DIRECTORS MEEMG EuaD APRIL 10, 1997 Mr. Hamers reported the City has distributed an optional confidential survey to the trash haulers. Mr. Hamers reported District Staff can print and distribute the postcards and tabulate the information, returning a report to the Board at the June Board meeting. Director Perry motioned to produce and distribute 500 of the proposed rate survey cards, at an approximate cost of $1,552.94. Director Reade seconded. Motion carried unanimously. PUBLIC COMMENTS Ms. Madeline Arakelian expressed concern regarding the hauler's names appearing on the District's Commercial Rate Survey Result report. ENGINEER'S REPORTS PROJECT NO. 150 - UPDATE PUMPING STATION RADIO ALARM SYSTEM REPORT ON EMERGENCY WORK Mr. Flamers reported the emergency work is complete and the system is in operation. COMPLETION OF PROJECT Mr. Flamers reported the breakdown of the prior computer system necessitated the emergency purchase of a Motorola 800 megahertz MOSCAD system. The total scope of Project No. 150 included an additional computer at the Corporation Yard and radios and alarm systems at the 20 pumping stations. Mr. Flamers' report demonstrated the necessity of utilizing Motorola as a sole source for the remainder of the project due to ramifications encountered with the mixing of another manufacturer's system with the new Motorola system. The mixing of systems could void warranties, provide for incompatible software and hardware, and make repairs and operations difficult due to variations in control panels. Mr. Hamers additionally reported the MOSCAD system utilizes Motorola Data Link Communications (MDLC) which is the only over - the -air protocol using the full seven layers of protocol recommended by the International Standards Organization for open system interconnect SCADA systems. COSTA MESA SANITARY DISTRICT 10 MINVfES BOARD OF DIRECTORS MEEMG iIELD APRIL 10, 1"7 Mr. Burns reviewed the report and determined the circumstances warrant the finding.of utilizing Motorola as a sole source for the remainder of Project No. 150, Director Perry motioned to utilize Motorola as the sole source for the remainder of Project No. 150, not to exceed $174,000, which includes transferring $7,500 from each of the design and inspection budgets into the construction budget. Director Schafer seconded. Motion carried 5 -0. PROJECT NO. 153 - SEWER LATERAL ROOT INTRUSION STUDY PROPOSAL TO BEGIN DESIGN PHASE A proposal was introduced to begin the design phase for Project 153, Sewer Lateral Root Intrusion Study, at the rate of $63.00 per hour for engineering, not to exceed $15,000. Included with the proposal is an excerpt of the 1995 -96 Capital Improvement Program. Also included is Boyle Engineering's independent report stating the project is warranted and costs are reasonable. Director Perry motioned to approve Proposal No. 153 to begin the design phase, at $63.00 per hour for engineering, not to exceed $15,000. Director Reade seconded. Motion carried 5 -0. Director Worthington commended Mr. Hamers for his leadership in the initiation of the Sewer Lateral Root Intrusion Study, TREASURER'S REPORTS ORANGE COUNTY BANKRUPTCY UPDATE Ms. Temple reported attendance at her second day of depositions with Merrill Lynch. Ms. Temple advised the Board she has been requested to return for further questions. Ms. Temple reported she has additionally been subpoenaed by the firm of KPMG Peat Marwick. STATUS OF PROOF OF CLAIMS STIPULATION Ms. Temple reported working with Mr. Burns to finalize the proof of claims and determined the District has reconciled the amount of the claim with the County of Orange. COSTA MESA SANrrARY DISTRICT 11 MINUTES BOARD OF DIRECTORS MEEMG imm APRIL 10, 1997 ATTORNEY'S REPORTS ORANGE COUNTY WASTE DISPOSAL AGREEMENT STATUS OF HAULER ACKNOWLEDGMENT Mr. Burns reported receipt of signed copies of the Franchise Hauler and Transfer Station Acknowledgment from both C.R. Transfer, Inc. and Costa Mesa Disposal. Mr. Burns completed his review of the contract, modified the language to reflect Costa Mesa Disposal as the hauler and C.R. Transfer as a transfer station, and found it acceptable. The County has approved the modifications. Director Schafer motioned to approve the modified hauler acknowledgment letter. Director Perry seconded. Motion carried unanimously. LOCAL MEETINGS INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) Director Schafer reported ISDOC will not meet until May 29, 1997. LOCAL AGENCY FORMATION COMMISSION ( LAFCO) Director Schafer attended the LAFCO meeting. Director Schafer reported the main items of discussion included the Home Depot reorganization, a dissolution of the Tri- Cities Water District, and an update on the Garden Grove reorganization. Director Schafer provided the.agenda and her notes from the meeting for the Board's perusal. LAFCO SPECIAL DISTRICT ADVISORY COMMITTEE Director Schafer reported there will not be an Advisory Committee meeting for the month of April. COUNTY SANITATION DISTRICTS OF ORANGE COUNTY President Ferryman reported the consolidation is going forward. President Ferryman further reported discussion of a rate increase and will present a recommendation to the Board at the May Board meeting. COSTA MESA SANrrARY DISTRICT 12 MINUTES BOARD OF DIRECTORS ME TMG RaD APREL 10, 1997 CITY OF COSTA MESA COUNCIL MEETING REPORT MARCH 17, 1997 Director Schafer attended the City of Costa Mesa Council meeting on March 17, 1997, and reported the trash haulers were in attendance and advised the Council they didn't feel the Costa Mesa Sanitary District should be conducting an investigation into the franchising of trash hauling. Director Schafer provided the agenda and her notes for the Board's perusal. APRIL 3, 1997 There were no Directors in attendance at the April 3, 1997, meeting. OLD BUSINESS (REVISITED) TRASH COLLECTION FIELD SURVEY FINAL REPORT Mr. Hamers reported the survey has been completed and the computer database at both the Sanitary District and Costa Mesa Disposal has been updated. Mr. Hamers reported there has been a decrease of 830 units. Mr. Hamers has reviewed approximately one half of the 830 accounts and reported a large number of commercial accounts were included in error. Mr. Hamers reported the previous policy of adding properties to the occupancy count provided an opportunity for inaccuracy. Mr. Hamers proposed the following improvements to the procedure utilized for database changes when new residential and commercial dwelling units are added within the service area: • Assessment Specialist signature will be required to sign off on all new development projects. • Assessment Specialist will field check all new projects. • Assistant Manager will review sign off procedure and field check process. • Assistant Manager will authorize updates to occupancy database. In addition, Staff recommends performing a field survey every 5 to 10 years to determine actual benchmark data for determining the accuracy of the database. COSTA MESA SANITARY DLSTRICT 13 Mr-jum BOARD OF DIRECTORS MEETING HEIR APRII, 10, 1"7 In lieu of prior occupancy payments made to Costa Mesa Disposal, Ms. Thompson presented a list of program suggestions prepared by Staff to enlist Costa Mesa Disposal's participation. • Mini Telephone Recycling program for June 1997 distribution of yellow pages. • New signage on trucks re: Screening Trash Containers. • Large Item Collection Program, free call -in service, once per year, per dwelling unit. This program is in addition to District -wide Large Item Collection Program. • General improvement of container handling. • Provide containers to any nonprofit group (Boy Scouts, churches, etc.) for recycling projects. • Contractor to provide free of charge, assist and cooperate with Costa Mesa Sanitary District in the organizing of cleanup days. Provide annually a total of fifteen containers and bin transportation. District shall pay all tipping fees only. • Establish Public Education Fund for the sole purpose of supplying public education and information about source reduction, recycling, and composting. Funds can be used for purchasing small giveaway items such as pencils, stickers, activity books, or publishing informational brochures. Director Reade expressed concern over the discrepancy in the count and commended Staff for initiating the update. President Ferryman suggested forming a committee to meet with Costa Mesa Disposal to review Staff's suggestions. President Ferryman, Director Reade, Mr. Hamers and Ms. Thompson will meet with Costa Mesa Disposal. Director Perry will serve as alternate. DISCUSSION OF PRINGLE BILL - AB 556 Ms. Revak reported the 30 -day constitutional waiting period for the bill has passed and the bill is now in the Assembly Local Government Committee. A hearing date has been set for April 16, 1997. NEW BUSINESS SDRMA INSURANCE RENEWAL Mr. Hamers presented a report on alternate insurance carriers for the District's insurance. Mr. Hamers approached numerous commercial insurance firms for quotes and found them unmotivated to provide a quote. Mr. Hamers received a quote from CSRMA for $38,318. COSTA MESA SANrrARY DISTRICT Mpa= BOARD OF DIRECTORS MEETING imLD APRIL 10. 1"7 14 Mr. Hamers reported SDRMA's current premium is not yet available, but informed the Board he had spoken with Mr. Jim Towns, Executive Director/Risk Manager for SDRMA who personally stated SDRMA's premium will be at least 10 percent below the CSRMA rate. Mr. Hamers recommended the District remain insured through SDRMA. SANTA ANA RIVER FLOOD PROTECTION AGENCY Mr. Hamers reported investigating joining the Santa Ana River Flood Protection Agency. Mr. Hamers provided a map showing the areas that would be affected by a 100 -year flood. Mr. Hamers reported two pumping stations would be under water as well as a few neighborhood sewer lines inundated by the amount of water in the event of a 100 -year flood. Mr. Hamers provided a copy of the Agency's goals and recommended the District join. Dues are $1,400 per year. Director Reade motioned to approve joining the Santa Ana River Flood Protection Agency, with dues of $1,400 per year. Director Schafer seconded. Motion carried as follows. Ayes: Dan Worthington, Art Perry, Nate Reade, Arlene Schafer Abstain: James Ferryman PUBLIC COMMENTS (REVISITED) There were no further public comments made. ORAL COMMUNICATIONS Director Worthington presented a newspaper article from the March 6, 1997 Los Angeles Times. The article discussed the City of Seal Beach considering an Ordinance to ticket and fine residents who regularly fail to remove trash containers from City streets. Ms. Reichle advised the Board that Mr. Roy June's daughter passed away. President Ferryman directed Staff to send a condolence card to the Junes. Director Schafer commended Ms. Revak for keeping the Board members apprised of necessary information. Mr. Hamers echoed Director Schafer's appreciation of Ms. Revak's efforts and further expressed his appreciation of Ms. Thompson as the new Assistant Manager. Mr. Hamers reported Staff has acquired a new fax machine and would like to loan the old fax machine to Director Reade to assist in keeping him informed. COSTA MESA SANTTARY DISTRICT MINUTES BOARD OF DIRECTORS MEETING IM D APRm 10, 1997 ADJOURNMENT At 8:20 p.m. President Ferryman adjourned the meeting. SECRETARY PRESIDENT 15 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING HELD MARCH 13, 1997 ;`1NANCE QCPARI M!L' 97-MAR 27 AM 9: 37 CALL TO ORDER: The Board of Directors of the Costa CITY OF COSTA MESA Mesa Sanitary District met in regular CAL IrORNIA session on March 13, 1997, 6:00 p.m., conference room 1 -A at the Civic Center, 77 Fair Drive, Costa Mesa. Director Ferryman called the meeting to order at 6:00 p.m. Director Perry led the Pledge of Allegiance. Director Re.ade gave the invocation. ROLL CALL: Directors Present: James Ferryman, Arthur Perry, Nate Reade, Arlene Schafer, Dan Worthington Staff Present: Robin Hamers, Manager /Engineer; Alan Burns, General Counsel; Joan ..Revak, Clerk of the . District; Reba Coulter, Finance; Dawn Guastella, Permit Specialist. Others Present: Ms. Lois Thompson, future Assistant Manager of the Costa Mesa Sanitary District Mr. Tony Petros, President, Costa Mesa Chamber of Commerce Ms. Judy Ware, Ware Disposal P.O. Box 8206 Newport Beach, CA 92688 Ms. Madeline Arakelian, South Coast Refuse 2021 Business Center Drive, #114 Irvine, CA 92715 PUBLIC COMMENTS Mr. Tony Petros, President of the Costa Mesa Chamber of Commerce, presented an Environmental Award to the Costa Mesa Sanitary District in recognition of the District's contribution to the environment; and commending the District for COSTA MESA SANTTARY DISTRICT 2 MINUTES — BOARD OF DIRECTORS MEETING HELD MARCH 13, 1997 programs such as the Telephone Directory Recycling "program, the Christmas Treecycling program, the large item collection; and the; 'District's partnering with Advanced Sterilization Products to recycle hydrogen peroxide. CONSENT CALENDAR On motion by Director Reade, seconded by Director Schafer, and carried 5 -0, the Consent Calendar items were approved as recommended. MINUTES Approved Minutes of The minutes for the regular meeting of February 13, Regular Meeting, 1997, were approved as distributed. February 13, 1997 Approved Minutes of The minutes for the special meeting of February 27, Special Meeting, 1997, were approved as distributed. February 27, 1997 REPORTS MANAGER'S REPORTS Approved Occupancy Report and payment of $160,787.98 to Costa Mesa Disposal for trash collection services for March 1997 REFUNDS Approved payment of $3,637.44 to Ms. Wanda Baran The Trash Occupancy Count reflected a decrease of six units in the occupancy report for solid waste collection as of March 1, 1997. Therefore, the total for March is 21,892. Board directed Staff to prepare a warrant for $160,787.98 to Costa Mesa Disposal on April 1, 1997, for payment for March Trash collection based on the March count of 21,892. Ms. Wanda Baran submitted a trash refund request totaling $5,935.44 for fiscal years 1989 -90, 1990 -91, 1991 -92, 1992 -93, 1993 -94, 1994 -95, and 1995 -96. In accordance with Resolution No. 96 -584, adopted by the Costa Mesa Sanitary District on April 17, 1996, a refund was approved in the amount of $3,637.44 for property located at 1920 Wallace, an eight -unit parcel, Assessor's Parcel No, 422 - 262 -19, for fiscal years 1993 -94, 1994 -95, and 1995 -96. rs COSTA MESA SANITARY DISTRICT 3 MINUTES - BOARD OF DIRECTORS MEETING HELD MARC[I 13, 1997 a REFUNDS (CONTINUED) Ms. Baran has provided evidence of outside trash service and a signed statement as required by the Costa Mesa Sanitary District. Approved payment of Paul and Betty Troegner submitted a trash refund $3,271.1.1 to request totaling $3,704.34 for fiscal years 1993 -94, Paul & Betty Troegner 1994 -95, 1995 -96,. and 1996 -97. In accordance with Resolution No. 96 -584, adopted by the Costa Mesa Sanitary District on April 17, 1996, a refund was approved in the amount of $3,271.11 for property located at 2522 Santa Ana, a six -unit parcel, Assessor's Parcel No. 439 - 121 -06, for fiscal years 1994 -95, 1995 -96, and 1996 -97. The Troegners have provided evidence of outside trash service and a signed statement as required by the Costa Mesa Sanitary District. Approved payment of A refund request from Mr. J. Scott Williams was $11.30 to approved in the amount of $11.30 for property located Mr. J. Scott Williams on 3465 Santa Clara Circle, a single -unit parcel, Assessor's Parcel No. 412 - 051 -41, due to an error on Mr. Williams' tax statement. RECYCLING REPORTS Waste Diversion Report The Waste Diversion Report for February 1997 February 1997 was showing a 33.04% diversion rate was received and received and filed filed. Approved Contract The Board approved contract payment to CR Transfer Payment to CR. Transfer for recycling services and disposal for the month of for $96,359.77 February 1997 in the amount of $96,359.77. TREASURER'S REPORTS Financial Report as of The Financial Report as of February 28, 1997, was February 28, 1997, was accepted as submitted. received and filed COSTA MESA SANITARY DISTRICT 4 MINUTES - BOARD OF DIRECTORS MEETING HEIR MARCH 13, 1 997 Report of Monies on The Report of Monies on Deposit as of February 28, Deposit as of February 1997, was accepted as submitted 28, 1997, was received and filed Approved Warrant 97 -09 Warrant Resolution #CMSD 97 -09 was approved, for March 1997, in the authorizing the President and Secretary to sign the amount of $473,293.97 warrant and instructing the Finance Department to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $473,293.97. ENGINEERS REPORTS Project Status Report The Project Status Report for March 1, 1997, was was received and filed. accepted as submitted. END OF CONSENT CALENDAR WRITTEN COMMUNICATIONS There were no written communications received. MANAGERS REPORTS SOURCE REDUCTION AND RECYCLING ELEMENT AB939 UPDATE ON ACTIVITIES ANTI - SCAVENGING ENFORCEMENT REPORTS CODE ENFORCEMENT REPORT Ms. Guastella introduced an interoffice memorandum from Ms. Sandra M. Benson, Senior Code Enforcement Office of the City of Costa Mesa, dated February 28, 1997. The memorandum contains a comprehensive summary of enforcement activity occurring from February 5, 1997, to February 27, 1997, with dates, times and actions taken. From February 5, 1997 to February 27, 1997 one citation, Citation No. 6064, was issued to a subject on Hamilton. The memorandum further reports 19 flyers were distributed to residents explaining the Municipal Code section relating to trash bins in public view, A COSTA MESA SAATTARY DISTRICT 5 1 MINUTES - BOARD OF DIRECTORS MFETING IiFI.D MARCH 13, 1997 Director Worthington suggested, in light of the apparent reduction of scavengers in the City of Costa Mesa, the Code Enforcement Officer focus attention on the trash containers left in view following trash collection services. Mr. Hamers will contact Ms. Benson to arrange a modification of the Code Enforcement Officer's duties to focus on the screening of trash containers. POLICE REPORT Mr. Hamers introduced a letter from Ms. Holly Carver of the Costa Mesa Police Department, dated March 3, 1997. Ms. Carter's memo showed the number of calls for service for scavenging for February 1997 as follows: LOCATION CAI I R FnR gFRvirF CITF /,&RRFCT AREA 1 4 2 AREA 11 3 0 AREA III 4 0 AREA IV 0 0 TOTAL 11 2 PEOPLE V. PHAM Mr. Burns reported Mr. Vincent Pham advanced his case on February 24, 1997, entering a plea of guilty and paying a fine of $280 to the Court. Mr. Burns explained many scavengers use this tactic to receive more lenient treatment and avoid the possibility of being placed on probation. Mr. Burns recommended having Mr. Tom Kathe write a letter to the Court requesting all future scavenging cases be tried with a City attorney representative present instead of being disposed of in this manner. FUTURE PROSECUTION OF SCAVENGERS Mr. Hamers reported the City currently does not have a Deputy City Attorney to prosecute scavenging cases for the District. The City will be filling the position of Deputy City prosecuting scavenging cases. scavenging cases, if directed to prepared to resume the position Deputy City Attorney. Attorney in mid -July and will return to Mr. Burns is available to prosecute do so by the Board, until the City is of prosecuting scavengers with their COSTA MESA SANITARY DISTRICT 6 MIM jm - BOARD OF DIRFCTORS MEETLIG I -IELD M ARCI 113, 1997 SCREENING OF TRASH CONTAINERS Mr. Hamers presented a memorandum to the Board reviewing a conversation he had with Mr. Dave Salcido of the Wallace Avenue Improvement Group. Mr. Salcido expressed concern over the number of trash cans left at the street curb beyond the day of collection. Mr. Salcido requested a District Director attend a meeting with the Wallace Avenue Improvement Group on March 13, 1997, to discuss the District's and City's policies regarding this matter. Director Worthington will attend the meeting of the Wallace Avenue Improvement Group. Ms. Sandy Benson will also attend. Mr. Hamers outlined the steps the Board has taken to alert residents of the Municipal Code and gave Mr. Salcido copies of the three - language flyer to distribute to residents who are not in compliance with the Municipal Code. HOUSEHOLD HAZARDOUS WASTE GRANT Mr. Hamers briefly reviewed the District's joint grant with the City of Costa Mesa for $75,000 to cover a Household Hazardous Waste roundup and two ABOP events. The Household Hazardous Waste roundup has been completed, and the flyers for the first ABOP event are being prepared. Ms. Reichle reviewed the flyer with Americlean, the City's consultant. Mr. Hamers requested Ms. Thompson contact Ms. Donna Theriault to obtain the flyer and begin reviewing the content. Mr. Hamers further requested Ms. Thompson keep Director Reade informed of all that transpires with the upcoming ABOP events. Director Reade expressed he was pleased with the brochure received in his Mesa Consolidated Water bill regarding the screening of trash containers and suggested the Mesa Consolidated Water District be contacted regarding distribution of Household Hazardous Waste information. TELEPHONE DIRECTORY RECYCLING PROGRAM Ms. Revak reported awards have been given to seven of the nine schools participating in the Telephone Directory Recycling program. The principal at TeWinkle requested an award presentation on Tuesday, June 10th, at 7:00 p.m. Ms. Revak reported a representative of Costa Mesa Jr. High will contact her regarding a suitable date for their award presentation. COSTA MESA SANITARY DISTRICT 7 MINUTES - BOARD OF DIRECTORS MEETING I-IFLD MARCH I3, 1)97 President Ferryman reported receiving comments from various schools that had chosen not to participate in the 1996 program expressing interest in participating in the 1997 Telephone Directory Recycling program. Mr. Hamers directed Ms. Thompson to work with Ms. Revak in preparing a letter to all the schools recapping awards presented for the 1996 program and issuing an invitation to participate in the 1997 Telephone Directory Recycling program. The letter will also contain some of the projected additions to the 1997 program. ENGINEER'S REPORTS PROJECT NO. 129, BRISTOL STREET PUMPING STATION AGREEMENT WITH ORANGE COUNTY WATER DISTRICT Mr. Hamers presented a proposed agreement between the Costa Mesa Sanitary District and the Orange County Water District to allow the Sanitary District to use topographic information compiled by the Water District. The information pertains to a utility search and preparation of a topographic map along South Bristol Street from Irvine Avenue to Birch Street. Mr. Hamers explained utilizing the topographic maps will save the District the time and cost of recompiling the same information. Director Schafer motioned to approve the agreement, subject to the correction of the District's name from Costa Mesa Sanitation District to Costa Mesa Sanitary District. Director Reade seconded. Motion carried 5 -0. PROJECT NO. 144 - MANHOLE REHABILITATION BID OPENING (BUDGET ADJUSTMENT), AWARD OF CONTRACT' Mr. Hamers presented four bids, opened February 27, 1997 to repair various manhole covers. Mr. Hamers reported the low bidder, Sancon Engineering II, Inc., with a bid of $92,310.00, meets all requirements as specified in the bid documents. Mr. Hamers further reported that during the design phase of the project, additional manholes were identified as requiring work and will be added to the current project. The budget adjustment would transfer $25,000 from Project No. 145, Reconstructing Various Sewer Lines, into Project No. 144, Manhole Rehabilitation. Project 144 has an existing budget of $81,000. The budget adjustment COSTA MESA SANITARY DISTRICT 8 MINUTES - BOARD OF DIRECTORS MEFTIN(: IIELI) MARCII 13, 1997 addition of $25,000 will provide $106,000 for all manholes requiring rehabilitation. Director Schafer motioned to accept the bid and award the contract to Sancon Engineering II, Inc., at $92,310.00, and the transference of $25,000 from Project No. 145, Reconstructing Various Sewer Lines, to Project No. 144, Manhole Rehabilitation. Director Perry seconded. Motion carried 5 -0. PROPOSAL TO PROVIDE INSPECTION SERVICES A proposal was introduced for Project 1112100-144, Manhole Rehabilitation, at the following rates; Engineering 32 hours @ 563.00 /hour = $2,016.00 Draftsman 8 hours @ 47.00 /hour = 376.00 Inspection 160 hours @ 42.00 /hour — 6,720.00 Included with the proposal is an excerpt of the 1995 -96 Capital Improvement Program. Also included is Boyle Engineering's independent report stating the project is warranted and costs are reasonable. Director Perry motioned to approve Project 1112100-144, Manhole Rehabilitation, at $63.00 per hour for engineering, $47.00 per hour for drafting, and $42.00 per hour for inspection, not to exceed $9,112.00. Director Schafer seconded. Motion carried 5 -0. PROJECT No. 150 - UPDATE PUMPING STATION ALARM SYSTEM PROPOSAL TO BEGIN DESIGN PHASE A proposal was introduced to begin the design phase for Project 150, Update Pumping Station Radio Alarm System, at the rate of $63.00 per hour for engineering, not to exceed $18,500. The proposal is to replace the alarm systems for all twenty pump stations as well as the two computers utilized to monitor the alarms, one at the 24- hour -a -day communications center, and the second at the corporation yard. Included with the proposal is an excerpt of the 1995 -96 Capital Improvement Program. Also included is Boyle Engineering's independent report stating the project is warranted and costs are reasonable. COSTA MESA SANITARY DISTRICT 9 i MINUTES - BOARD OF DIRECTORS MEETING HELD MARCH 13, 1997 Mr. Hamers advised the Board there has been a breakdown of the computer at the communications center and that the District is in a state of semi - emergency. The communications center computer is not repairable, with all information on the hard drive lost. Mr. Hamers reported there is currently no ability to monitor the pump stations on a 24 -hour basis. The remaining computer cannot be utilized to replace the computer at the communications center due to its age and condition. Mr. Hamers recommended replacing the computer at the communications center concurrently with the intended updating of the alarm systems. Mr. Hamers requested the Board authorize the Manager /Engineer to approve the purchase of the new replacement computer system for the communications center on an emergency basis. Director Schafer motioned to approve Proposal No. 150 to begin the design phase, at $63.00 per hour for engineering, not to exceed $18,500. Director Perry seconded. Motion carried 5 -0. Director Ferryman motioned to authorize the Manager /Engineer, Mr. Hamers, to exercise his emergency powers to implement the purchase and installation of the computer for the communications center. Director Perry seconded. Motion carried 5 -0. Ms. Guastella reported there has been a memo distributed to the Police Department, Parks Department, Code Enforcement, and Communications notifying that the system is down and requesting all personnel remain observant during the interim period until the computer is replaced and operational, TREASURERS REPORTS ORANGE COUNTY BANKRUPTCY UPDATE Ms. Coulter reported the District has not received the stipulation from the County finalizing the agreement for the Administrative Plan. Ms. Coulter reported Ms. Temple will be testifying in the trial of Matt Rabbe on March 24. Ms. Temple will also be testifying at proceedings requested by Merrill Lynch on April 9 and 10. COSTA MESA SANITARY DISTRICT 10 MWUTES- BOARD OF DIRECTORS MEETING HFLD MARCH 13, 1997 ATTORNEY'S REPORTS CHALLENGE TO BANKRUPTCY AS A SPECIAL PURPOSE LAW Mr. Burns introduced a newspaper article entitled Bankruptcy Lawsuit Sent to State Court, by Michael G. Wagner. Mr. Burns additionally introduced a letter from Mr. Patrick Shea, dated February 27, 1997, regarding the County of Orange, Case No. 94- 22272JR. Mr. Shea's letter notifies there is a review of legal bills in relation to the financing of the County's Plan of Adjustment in response to a lawsuit filed by Mr. Steve White. Mr. Burns stated he will monitor developments regarding the lawsuit by Mr. Steve White, filed by Richard I, Fine. LOCAL MEETINGS INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY FEBRUARY 27, 1997 MEETING President Ferryman stated the February 27, 1997, ISDOC meeting, attended by all Directors, was very informative. Mr. Ralph Heim was the key speaker at the meeting and discussed the Pringle bill, AB 556. LOCAL AGENCY FORMATION COMMISSION (LAFCO) Director Schafer attended the LAFCO meeting. Director Schafer reported the main item of discussion was the policy of criteria on the Special Districts' Consolidation. Director Schafer reported LAFCO approved a draft proposal on the Special Districts' Consolidation. Director Schafer provided the agenda and her notes from the meeting for the Board's perusal. LAFCO SPECIAL DISTRICT ADVISORY COMMITTEE Director Schafer reported the meeting had not yet taken place, and she would bring a report to the Costa Mesa Sanitary District Board meeting on April 10. COSTA MESA SANITARY DISTRICT 1 1 MINUTES - BOARD OF DIRECTORS MEETING IIFLD MARCH 13, 1997 •y\ ORANGE COUNTY SANITATION DISTRICTS REGULAR MEETING OF FEBRUARY 26, 1997 Director Schafer attended the February 26, 1997 meeting of the Orange County Sanitation District and provided the agenda. and her notes for the Board's perusal. RATIFY VOTES MADE BY CMSD Motion was made by Director Reade, seconded by Director Perry, to ratify votes by Director Schafer on behalf of the Costa Mesa Sanitary District at the February 26, 1997 meeting of the County Sanitation Districts of Orange County, California. Motion carried unanimously. CITY OF COSTA MESA COUNCIL MEETING REPORT FEBRUARY 18, 1997 Director Worthington attended the City of Costa Mesa Council meeting of February 18. Director Worthington reported the primary subject matter discussed involved the number of liquor outlets throughout the City of Costa Mesa, currently 304 outlets, including grocery stores, restaurants, liquor stores, and drug stores. Director Worthington reported the City will now investigate, in depth, all persons requesting liquor licenses within the City of Costa Mesa. MARCH 3, 1997 Director Perry attended the City of Costa Mesa Council meeting on March 3, and reported nothing directly affecting the District. - OLD BUSINESS TRASH COLLECTION FIELD SURVEY UPDATE Mr. Hamers reported the survey is nearing completion, with approximately fifty parcels left to update. Mr. Hamers reported Costa Mesa Disposal is doing an independent review and will meet with Mr. Hamers to ascertain final survey figures. COSTA MESA SANITARY DISTRICT MINUTES - BOARD OF DIRECTORS MFETINC IIELD MARCII 13. 1997 12 Y ORANGE COUNTY WASTE DISPOSAL AGREEMENT Mr. Hamers presented the City Council Agenda Report containing a recommendation to approve the Waste Disposal Agreement with the County of Orange. Mr. Hamers reported the City Manager's Association and the League of Cities all support the Agreement, Mr. Burns presented his analysis of the Agreement to the Board summarizing the major provisions of the contract. Mr. Burns reported the Agreement has benefits and protections to the District as well as areas of concern. Mr. Hamers reported the Staff report to the City Council notes that the cities of Anaheim, Brea, Irvine, La Palma, Mission Viejo, San Juan Capistrano, and Seal Beach have all adopted the Agreement. Director Worthington expressed concern that the County will raise the rate due to cities becoming more efficient at recycling and reducing the amount of material taken to the landfills. Director Reade motioned to accept and sign the Waste Disposal Agreement subject to working out the appropriate arrangements with CR Transfer and subject to final legal review by Mr. Burns. Director Schafer seconded. Motion carried 4 -1 as follows: Ayes: James Ferryman, Art Perry, Nate Reade, Arlene Schafer, Noes: Dan Worthington. OPPORTUNITIES IN FRANCHISING TRASH HAULING MEETING WITH CITY OFFICIALS Mr. Hamers reported meeting with President Ferryman, Peter Buffa, Mayor, City of Costa Mesa, and Allan Roeder, City Manager, City of Costa Mesa, on Wednesday, February 19, 1997, to discuss the feasibility of franchising trash hauling in the City of Costa Mesa. Based on the meeting, the following course of events was agreed upon: i Alan Burns and City Attorney Tom Kathe to investigate and render an opinion on the effect of Prop 218. COSTA MESA SANITARY DISTRICT MuvUTES - BOARD OF DIRECTORS MEETING HELD MARCI4 13, 1997 13 • Rob and Allan Roeder to meet with Bill Morris on Thursday, February 20, 1997, to determine a method to obtain a representative sample of the rates being charged by the existing commercial haulers. These rates will be compared with the existing franchise rates being charged in other Orange. County cities. • Rob, Allan, and Bill Morris to attempt to produce a representative route map showing the various overlapping (if any) routes of the existing haulers. This will give an indication of the excess wear and tear on the City streets. EFFECT OF FIVE -YEAR NOTICE ON EXISTING HAULERS Mr. Burns reviewed the Public Resources Code Section 49520. Mr. Burns reviewed the statute and determined the statute provides that if the enterprise has been providing waste - handling services for three years pursuant to a license or permit, that it may continue to provide such services for up to five years after mailed notice to the enterprise that an exclusive solid- waste - handling service would be provided or authorized. Mr. Burns determined there was nothing in the statute to lend support to the interpretation that a new notice will be required as a trigger to wind down a new five -year term. EFFECT OF PROPOSITION 218 Mr. Burns reviewed Proposition 218 and determined if the District imposes the franchise fee by having the company charge the fee on a monthly billing, they are able to enact a franchise fee that can provide general fund revenue to the City. If the District enacts such a fee by charging or assessing property, they will probably be subject to Proposition 218 and will not be able to extract such a fee for general revenue purposes. RATE SURVEY OF COSTA MESA TRASH HAULERS Mr. Hamers reported the City Staff and District Staff have gathered available information on rates being charged in franchised cities. Mr. Hamers reported the information is being gathered to assist Staff in determining what the businesses in the City of Costa Mesa are being charged as compared to the franchise rate of other cities. The City is in the process of putting together a blind survey to be mailed to the independent haulers to assist in determining whether or not there would be a savings realized by franchising the trash hauling. COSTA MESA SANITARY DISTRICT 14 M11\'I1TFS - BOARD OF DIRECTORS MEETING I IFLD MARCII 13, 1997 f Mr. Hamers further reported Staff feels a survey of businesses in the City would be beneficial to assist in determining trash fees charged. President Ferryman directed Staff to make some independent calls around the City to businesses to ascertain their current trash rates. DISCUSSION OF PRINGLE BILL - AB 556 Ms. Revak reported speaking with Matt Sarboraria of Assemblyman Pringle's office regarding AB 556. The bill is in print and is in its 30- day constitutional waiting period, and then it will go on to the local government committee in the Assembly. Mr. Sarboraria told Ms. Revak the most significant change in the bill deals with the wholesale water management districts in the County. Mr. Hamers reported the Costa Mesa Sanitary District is not named in the new Pringle bill, NEW BUSINESS FORMATION OF DISTRICT RECYCLING COMMITTEE Mr. Hamers recommended the Recycling Committee be comprised of two Directors, Ms. Thompson, Ms. Revak, Ms. Guastella, Ms, Coulter, and Mr. Hamers. Director Reade motioned to establish a Recycling Committee and appoint Director Worthington as chairman and alternate attendance of the other Directors on a rotating basis. Director Schafer seconded. Motion carried unanimously. SDRMA INSURANCE RENEWAL Mr. Hamers and Ms. Revak have investigated and obtained quotes from other insurance agencies to determine if the District should renew its policy with the SDRMA or engage another agency for the District's insurance needs. Ms. Revak reported contacting Dana Point and Garden Grove, who are both insured through the SDRMA. Midway City is insured through the Solid Waste Insurance Manager and Mr. Hamers has contacted them for a quote. Ms. Revak reported the other water districts are insured through the Association of California Water Agencies (ACWA). COSTA MESA SANITARY DISTRICT 15 MINUTES - BOARD OF DIRECTORS MFETING IIFLD MARCH 13, 1997 ii Mr. Hamers reported Solid Waste Insurance Manager insures trash haulers and is not interested in insuring the District. Mr. Hamers reported the only other pool of like entities is the CSRMA and Mr. Hamers has requested they prepare a quote for the District. Mr. Hamers reported the District must give a 90 -day notice to the SDRMA if the District wishes to withdraw coverage. Mr. Hamers reported contacting the SDRMA to discuss the District's research of insurance carriers. The SDRMA representative was interested in learning of any rate lower than theirs offered to the District. ORAL COMMUNICATIONS Director Reade welcomed Ms. Thompson to the Board. ADJOURNMENT At 7;56 p.m. President Ferryman adjourned the meeting. SECRETARY PRESIDENT }' COSTA MESA SANITARY DISTRICT _ MINUTES OF BOARD OF DIRECTORS REGULAR MEETING HELD FEBRUARY 13, 1997 CALL TO ORDER: The Board of Directors of the Costa Mesa Sanitary District met in regular session on February 13, 1997, 6:00 p.m., conference room 1 -A at the Civic Center, 77 Fair Drive, Costa Mesa. Director Ferryman called the meeting to order at 6:00 p.m. Director Worthington led the Pledge of Allegiance. Director Reade gave the invocation. ROLL CALL: Directors Present: James Ferryman, Arthur Perry, Nate Reade, Arlene Schafer, Dan Worthington Staff Present: Robin Hamers, Manager /Engineer; Alan Burns, General Counsel; Florine Reichle, Assistant Manager Consultant; Joan Revak, Clerk of the District; Susan Temple, Treasurer; Reba Coulter, Finance; Dawn Guastella, Permit Specialist. Others Present: Ms. Judy Ware Ware Disposal Co., Inc. P. 0. Box 8206 Newport Beach, CA 92688; Ms. Madeline Arakelian South Coast Refuse 2021 Business Center Drive, #114 Irvine', CA 92715; Mr. Steve B. Julian The Julian Company 31878 Del Obispo, Suite 1118 -359 San Juan Capistrano, CA 92675; Ms. Delores Otting Five Star Rubbish P. 0. Box 9278 Newport Beach, CA .92658 -9278 COSTA MESA SANITARY DISTRICT 2 MINUTES — BOARD OF DIRECTORS MEETING HELD FEBRUARY 13, 1997 a`1 CONSENT CALENDAR On motion by Director Reade, seconded by Director Perry, two items were removed from the Consent Calendar: refund for Wanda Baran, pulled for recalculation to be brought back at the March Board meeting and the Investment Oversight Committee Meeting report. On motion by Director Perry, seconded by Director Schafer, and carried 5 -0, the remaining Consent Calendar items were approved as recommended. MINUTES Approved Minutes of The minutes for the regular meeting of January 9, Regular Meeting, 1997, were approved as distributed. January 9, 1997 Receive Study The report for the study session of January 22, 1997, Session report, was received and filed. January 22, 1997 REPORTS MANAGER'S REPORTS Approved Occupancy The Trash Occupancy Count reflected a decrease of Report and payment of four units in the occupancy report for solid waste $160,832.05 to Costa collection as of February 1, 1997. Therefore, the total Mesa Disposal for trash for February is 21,898. Board directed Staff to prepare collection services for a warrant for $160,832.05 to Costa Mesa Disposal on February 1997 March 1, 1997, for payment for February Trash collection based on the February count of 21,898. REFUNDS Approved payment of In accordance with Resolution No. 96 -584, adopted by $1,301.68 to the Costa Mesa Sanitary District on April 17, 1996, a Mr. Brian Williams trash refund request from Mr. Brian Williams was approved in the amount of $1,301.68 for property located at 807/814 W. 18th Street, a four -unit parcel, Assessor's Parcel No. 424 - 182 -25 for fiscal years 1995 -1996 and 1996 -1997. Mr. Williams has provided evidence of outside trash service and a signed statement as required by the Costa Mesa Sanitary District. i COSTA MESA SANTTARY DISTRICT 3 MINUTES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 13, 1997 RECYCLING REPORTS Waste Diversion Report The Waste Diversion Report for January 1997 showing January 1997 was a 32.64% diversion rate.was received and filed. received and filed Approved Contract The Board approved contract payment to CR Transfer Payment to CR Transfer for recycling services and disposal for the month of for $111,960.74 January 1997 in the amount of $111,960.74 TREASURER'S REPORTS Financial Report as of The Financial Report as of January 31, 1997, was January 31, 1997, was accepted as submitted. received and filed Report of Monies on The Report of Monies on Deposit as of January 31, Deposit as of January 1997, was accepted as submitted 31, 1997, was received and filed Approved Warrant 97 -08 Warrant Resolution #CMSD 97 -08 was approved, for February 1997, in the authorizing the President and Secretary to sign the amount of $403,077.21 warrant and instructing the Finance Department to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $403,077.21 ENGINEER'S REPORTS Project Status Report The Project Status Report for February 1, 1997, was was received and filed. accepted as submitted END OF CONSENT CALENDAR INVESTMENT OVERSIGHT COMMITTEE MEETING FEBRUARY 13, 1997 Mr. Hamers reported the Investment Oversight Committee reviewed the investment portfolio and presented a possible opportunity to achieve a higher rate of return for the District. Ms. Temple discussed the advantages of taking approximately one million dollars and investing it in a five -year term investment. With a five -year investment, the District could earn approximately $50,000 in additional interest. m COSTA MESA SAPaTARY DISTRICT 4 MINUTES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 13, 1997 WRITTEN COMMUNICATIONS There were no written communications received. MANAGER'S REPORTS SOURCE REDUCTION AND RECYCLING ELEMENT AB939 UPDATE ON ACTIVITIES ANTI - SCAVENGING ENFORCEMENT REPORT COSTA MESA REPORT Ms. Guastella introduced an interoffice memorandum from Ms. Sandra M. Benson, Senior Code Enforcement Office of the City of Costa Mesa, dated February 3, 1997. The memorandum contains a comprehensive summary of enforcement activity occurring from December 30, 1996, to January 23, 1997, with dates, times and actions taken. From December 30 to January 23, one citation was given on Robinhood. This was the third citation issued to the subject, and will be filed as a misdemeanor. Mr. Hamers advised the Code Enforcement Officer began distributing the anti- scavenging notices on January 23. Mr. Hamers introduced a letter from Ms. Holly Carver of the Costa Mesa Police Department, dated February 4, 1997. Ms. Carter's memo showed the number of calls for service for scavenging for January 1997 as follows: LOCATION CALLS FOR SERVICE CITE /ARREST AREA 1 3 3 AREA II 2 0 AREA III 5 1 AREA IV 0 0 TOTAL 10 4 A map showing the area boundaries was provided as requested by Director Schafer. REPORT ON NEIGHBORING CITIES Ms. Guastella contacted the cities of Newport Beach, Fountain Valley, and Santa Ana to determine if those cities were also experiencing a reduction of scavengers in their cities. Ms. Guastella reported all three cities have COSTA MESA $ANiTARY DISTRICT 5 MW17ES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 13, 1997 experienced a considerable reduction in scavenging, possibly attributable to the current reduced value of recycled paper. Mr. Hamers reported there is an case ready for prosecution for scavenging and the City has contacted Mr. Hamers to request the District proceed with the prosecution utilizing Mr. Burns as the attorney. Director Schafer requested a letter be sent to the City expressing the Board's desire to see the scavenging cases prosecuted. Mr. Burns reported Ms. Benson contacted him to discuss deputizing Mr. Burns to prosecute the scavenging cases on the misdemeanor level. Director Worthington motioned.to authorize Mr. Burns to prosecute the anti - scavenging cases on behalf of the District. Director Perry seconded. Motion carried 4 -0 as follows: Ayes: James Ferryman, Art Perry, Arlene Schafer, Dan Worthington Noes: Nate Reade Director Reade voted against the motion and stated he would like to wait until Mr. Burns has met with the City and can provide the Board with more information. SCREENING OF TRASH CONTAINERS Mr. Hamers advised the notices requesting the removal of trash cans from public view are currently being distributed by the Code Enforcement during his route. The Code Enforcement Officer will monitor varying areas to observe if containers are being left out and will distribute the notices as required. Director Worthington suggested having Costa Mesa Disposal place signs on their trucks to further assist in getting the message to the public that containers must be placed out of view after trash pickup. HOUSEHOLD HAZARDOUS WASTE GRANT Mr. Hamers reported he and Director Reade attended a meeting to set up the temporary ABOP drop -off location. Director Reade reported coverage of the previous Household Hazardous Waste roundup was insufficient to notify residents on the- west side of the City. COSTA MESA SANaTARY DISTRICT 6 MIIVUTES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 13, 1997 Y Mr. Hamers advised that the upcoming oil, anti - freeze, battery and paint roundup will be located on the west side and advertised in multiple languages to more effectively publicize the upcoming event. Ms. Reichle met with a representative of Americlean, and Bob Rost from Cla -Val at their location on Placentia and 17th Street to investigate the property as a possible drop -off location for the next Household Hazardous Waste event to be held on April 19. Ms. Reichle reported the location will be satisfactory for the event. Mr. Rost advised Ms. Reichle that he would include the Household Hazardous Waste flyer with Cla -Val employees' paychecks, and suggested contacting other local companies to suggest they do the same with their employees. Ms. Reichle reported the Redevelopment Agency is conducting a neighborhood cleanup program on the same day as the planned Household Hazardous Waste roundup. Ms. Reichle noted this was also Earth Week, and felt the combined activities would further enhance the program. TELEPHONE DIRECTORY RECYCLING PROGRAM Ms. Reichle reported 51 tons of telephone books were collected for recycling during the 1996 program. This number was 18 tons less than the 1995 program, largely due to the interrupted distribution_ of the new directories from Pacific Bell. Ms. Reichle reported an award ceremony will be held on February 14 at Kaiser Primary Center and another will be held at Killybrooke Elementary on February 21. Ms. Reichle invited Directors to attend. Directors Ferryman and Worthington will attend the ceremonies to present the award to the students for their recycling efforts Ms. Reichle reported the directories collected were stored at Costa Mesa Disposal and transported by Daishowa Paper Company to their mill in Port Angeles, Washington. They paid Costa Mesa Disposal 550 /ton for dry directories amounting to $1,871 (37.42 tons). The money received from the 1996 program will be used in the 1997 program. Ms. Reichle recommended enhancing the 1997 telephone book program by enlisting cooperation from the two major business complexes, Harbor Gateway and Irvine Industrial Complex; contacting schools in March or April; restructuring the school program to offer additional award amounts on a graduated scale commensurate with the number of books collected. COSTA MESA SANITARY DISTRICT 7 MWUTES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 13, 1997 CHRISTMAS TREE RECYCLING PROGRAM Ms. Reichle reported 13,284 Trees, or 172.7 tons, were collected during the 1996 Christmas Treecycling Program. Ms. Reichle reported the program was sponsored by the Costa Mesa Sanitary District, City of Costa Mesa, and the Orange County Fairgrounds and Exposition Center. Ms. Reichle reported 10,000 flyers and 100 posters were designed, printed and distributed to advertise the event. There were press releases in the Orange County Register, Orange Coast Daily Pilot, the Los Angeles Times (Orange County edition), the Costa Mesa Chamber of Commerce Business Outlook, and the Community Report. Ms. Reichle reported television coverage by Channels 3 and 62. Ms. Reichle reported the 1996 Christmas Treecycling Program was extremely successful. West Coast Arborist transported and ground the trees for use by the U. S. Department of Forestry to be used for soil erosion control and trail maintenance. The number of trees collected represents the largest number collected since the program began in 1990, with 4,282 more trees collected than during the 1995 program. POTENTIAL CITY ANNEXATION OF COUNTY PROPERTY Mr. Hamers introduced a flyer from the City Planning Department regarding the potential annexation of County islands on the east side of Costa Mesa. The District does serve the island area for sewer as well as trash for the single - family homes and small multi - family developments. Annexation of that area into the City would present no problems or change of service for the District. ENGINEER'S REPORTS PROJECT NO. 129, BRISTOL STREET PUMPING STATION BOYLE ENGINEERING CORPORATION - INDEPENDENT REVIEW OF PROJECT Mr. Hamers reported Boyle Engineering's review of the Bristol Street pumping station determined the project to be warranted and the cost of design, construction, inspection and project administration to be appropriate. Director Perry motioned to accept the report and authorize payment to Boyle Engineering. Director Reade seconded. Motion carried unanimously. COSTA MESA SANITARY DISTRICT 8 MINUTES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 13, 1997 TREASURER'S REPORTS ORANGE COUNTY BANKRUPTCY UPDATE Ms. Temple reported being subpoenaed to testify in the People vs. Matt Rabbe on March 24. Ms. Temple was additionally subpoenaed by Merrill Lynch to appear on April 9 and 10. LEGAL ACTION CONTESTING ORANGE COUNTY BANKRUPTCY FILING Ms. Temple reported the filing of responses to the County's objections to the bankruptcy claims. ATTORNEY'S REPORTS Mr. Burns had nothing to report to the Board. LOCAL MEETINGS INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY Director Schafer advised there will be an ISDOC meeting on February 27, 1997. LOCAL AGENCY FORMATION COMMISSION Director Schafer reported attendance at the February 5 meeting. Director Schafer reported Curt Pringle is drafting a spot bill, and she provided the agenda and her notes from the meeting for the Board's perusal. ORANGE COUNTY SANITATION DISTRICTS REGULAR MEETING President Ferryman reported the consolidation of the nine districts appears to be imminent. President Ferryman expressed concern over the equalization of rates from the various districts. President Ferryman reported on an agreement with the Orange County Water District to implement a plan for recycling water. President Ferryman reported on the investigation of expanding the current outflow. Multiple options are being investigated. COSTA MESA SANITARY DISTRICT 9 MINUTES - BOARD OF DIRECTORS MEETING MELD FEBRUARY 13, 1997 President Ferryman reported there was discussion on mitigating infiltration in a system and recommended Staff investigate options for the Costa Mesa Sanitary District. CITY OF COSTA MESA COUNCIL MEETING REPORT .JANUARY 20, 1997 President Ferryman attended the Council meeting of January 20, 1997, and presented the agenda for the Board's perusal. President Ferryman reported Heather Somers pulled an item involving funding Route 73. No decision was reached on that item. President Ferryman reported the possible establishment of a reduced traffic impact fee on Newport Boulevard in the Specific Plan area. No decision was reached on that item. FEBRUARY 3, 1997 Director Reade attended the Council meeting of February 3, 1997. Director Reade reported Southern California College has taken over the Coastal Inn and has plans to renovate it, creating 14 apartments for off - campus housing. OLD BUSINESS TRASH COLLECTION FIELD SURVEY UPDATE Mr. Hamers had nothing to report, and requested the item be tabled to the March 13 meeting. DISTRICT OFFICE STAFFING UPDATE STATUS OF HIRING NEW ASSISTANT MANAGER /MANAGEMENT ANALYST Mr. Hamers reported an offer has been made to the top candidate for the position of Assistant Manager /Management Analyst. Mr. Hamers reported the candidate has six years experience in recycling, a master's in business administration, and is very qualified for the position. COSTA MESA SANITARY DISTRICT 10 MINUTES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 13, 1997 EXTENSION OF ASSISTANT MANAGER CONSULTANT SERVICES Mr. Harriers requested the extension of the utilization of Ms. Reichle's services as Assistant Manager to the end of February. Previous approval was granted until February 13, 1997. Director Reade motioned to extend the time of utilization of Ms. Reichle as Assistant Manager to March 1, 1997. Director Perry seconded. Motion carried unanimously. STATUS OF ORANGE COUNTY LANDFILLS Mr. Harriers presented the proposed Waste Disposal Agreement as agreed upon by the Orange County City Manager's Association, the League of Cities, the trash hauling community and the sanitary districts. Mr. Hamers reported reviewing the agreement. A 30 -day extension on the March 1 deadline has been requested. Mr. Burns reported meeting with the City managers and City attorneys on February 12. Mr. Burns said the agreement was explained to the group. Mr. Burns reported the group that negotiated the contract did a good job getting some protections, but he would have liked to have seen a clearer presentation on the status of the Sanitary districts. He will address this issue with the County representatives to determine the effect on the District. Mr. Burns briefly outlined the agreement, highlighting a few points: • The agreement will be a 10 -year term with the ability to renew for 10 years. • Fixed price of $22 per ton at the gate. • They have the right to raise the fee if certain criteria are met. • Non - signers are to pay at least 10 percent more at the gate. • Flow control must be guaranteed. • The major cities are to approve the agreement, refusal of small cities will not impact the agreement. • The agreement has an expedited review procedure in it. • There is an indemnification provision. • There is a liquidated damages provision, requiring participants pay even if they have sent their trash elsewhere. • There is a non - recourse provision. • The indemnification portion will not cover for willful, knowing, illegal, or negligent disposal of hazardous waste. • Their County auditor reviews the records. COSTA MESA SANITARY DISTRICT MINUTES - BOARD OF DIRECTORS MEETING FIELD FEBRUARY 13, 1997 I1 Mr. Burns will provide a written report on the agreement once he concludes his investigation. Mr. Hamers reported the possible alternatives that were discussed at the study session did not look feasible. The County has the right to prohibit non - signers from using Orange County landfills once they have reached capacity of signed participants. Mr. Hamers further explained that the District would no longer be contributing to the Household Hazardous Waste facilities that are funded through the gate fees, thereby possibly incurring special charges from residents in the District for using the drop -off facilities. Staff will continue researching the agreement and report back to the Board. OPPORTUNITIES IN FRANCHISING TRASH HAULING Mr. Hamers discussed a letter sent by President Ferryman to Mayor Buffa suggesting some of the savings that might be achieved for the City with franchised trash hauling. Mayor . Buffa is considering the points discussed in the letter and will discuss the concept with the City Manager, President Ferryman and Mr. Hamers. Ms. Madeline Arakelian, South Coast Refuse, disputed some of the information in the letter, stating the current system of free enterprise provides the best rates for the public. Ms. Delores Otting, Five Star Rubbish, stated Costa Mesa has the most reasonable rates and is one of the cleanest cities compared to franchised cities. Ms. Otting further stated Costa Mesa has some of the most cost effective rates in the County. President Ferryman stated that the City will evaluate the benefits of franchising, make a determination, and if they choose to franchise the trash hauling in the City of Costa Mesa, all haulers will have a right to bid for the franchise. NEW BUSINESS FORMATION OF DISTRICT RECYCLING COMMITTEE Mr. Hamers suggested the Board wait until the new Assistant Manager is hired to form a recycling committee. COSTA MESA SANITARY DISTRICT MINUTES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 13. 1997 INVITATION TO JOIN COUNCIL OF GOVERNMENTS 12 Director Schafer determined that ISDOC is going to join the Council of Governments and the District will become a member through ISDOC. Therefore, no separate application need be made. DISCUSSION OF PRINGLE BILL Ms. Revak reported she spoke with Mr. Matt Sarboraria, Assemblyman Curt Pringle's legislative assistant, and learned that Assemblyman Pringle intends to introduce another consolidation bill later this month which will look very much like AB 2109, as left in the Senate in the 1996 session. Ms. Revak related Assemblyman Pringle is open to input and suggestions as the bill goes through the process. Mr. Hamers suggested Staff present a monthly update on the Pringle bill. Mr. Hamers recommended a member of the District meet with a member of the Mesa Water District to exchange information on an informal basis. President Ferryman suggested the Community. Summit meetings may provide a good opportunity for discussions. Mr. Burns recommended against instituting regular formal meetings with Mesa Water District. President Ferryman determined there was no need to set up periodic meetings with Mesa Water District at this time. CHAMBER OF COMMERCE MEMBERSHIP RENEWAL Director Reade motioned to approve the renewal of membership with the Chamber of Commerce in the amount of $350.00. Director Perry seconded. Motion carried 5 -0. PUBLIC COMMENTS There were no public comments made. P COSTA MESA SANITARY DISTRICT 13 k MINUTES- BOARD OF DiRECTORS MEETING HELD FEBRUARY 13, 1997 ORAL COMMUNICATIONS President Ferryman commented the school district. owned some land on Whittier Avenue and there was composting being conducted on the property. President Ferryman reported the school district has canceled their lease with that company and they have been given a 30 -day notice to vacate. ADJOURNMENT At 8:02 p.m. President Ferryman adjourned the meeting. SECRETARY PRESIDENT f COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING HELD JANUARY 9, 1997 FINANCE DIE al CALL TO ORDER.-97 JAN 3 I PM' 2? 32 The Board of Directors of the Costa CITY O1= COSTA MESA Mesa Sanitary District met in regular CALIFORNIA session on January 9, 1997, 6:00 p.m., conference room 1 -A at the Civic Center, 77 Fair Drive, Costa Mesa. Director Ferryman called the meeting to order at 6:00 p.m. Director Worthington led the Pledge of Allegiance. Director Reade gave the invocation. ROLL CALL: Directors Present: Staff Present: Others Present: PROCLAMATION James Ferryman, Arthur Perry, Nate Reade, Arlene Schafer, Dan Worthington Robin Hamers, Manager /Engineer; Alan Burns, General Counsel; Florine Reichle, Assistant Manager Consultant; Joan Revak, Clerk of the District; Susan Temple, Treasurer; Reba Coulter, Finance; Dawn Guastella, Permit Specialist. None. Mr. Hamers introduced a Proclamation honoring Ms. Florine Reichle for her many years of devoted service to the Costa Mesa Sanitary District, serving from October 1, 1965 to December 31, 1996. By motion of Director Reade, seconded by Director Worthington, and carried unanimously, the Proclamation honoring Ms. Florine Reichle was approved. CONSENT CALENDAR On motion by Director Reade, seconded by Director Perry, and carried 5 -0, the Consent Calendar was approved as recommended. MINUTES Approved Minutes of The minutes for the regular meeting of December 12, Regular Meeting, 1996, were approved as distributed. December 12, 1996 COSTA MESA SANITARY DISTRICT PAGE 2 MINUTES - BOARD OF DIRECTORS MEETING HELD JANUARY 9. 1997 REPORTS MANAGER'S REPORTS Approved Occupancy The Trash Occupancy Count reflected a decrease of Report and payment of four units in the occupancy report for solid waste $160,861.43 to Costa collection as of January 1, 1997. Therefore, the total Mesa Disposal for trash for January is 21,902. Board directed Staff to prepare collection services for a warrant for $160,861.43 to Costa Mesa Disposal on January 1997 February 1, 1997, for payment for January Trash collection based on the January count of 21,902. REFUNDS Approved payment of In accordance with Resolution No. 96 -584, adopted by $1,301.68 to the Costa Mesa Sanitary District on April 17, 1996, a Mr. Glen Vauthrin trash refund request from Mr. Glen Vauthrin was approved in the amount of $1,301.68 for property located at 1540 Coriander, a four -unit parcel, Assessor's Parcel No. 139- 502 -01, for fiscal years 1995 -1996 and 1996 -1997. Mr. Vauthrin has provided evidence of outside trash service and a signed statement as required by the Costa Mesa Sanitary District. RECYCLING REPORTS Waste Diversion Report The Waste Diversion Report for December 1996 December 1996 was showing a 33.73% diversion rate was received and received and filed filed. Approved Contract The Board approved contract payment to CR Transfer Payment to CR Transfer for recycling services and disposal for the month of for $113,047.94 December 1996 in the amount of $113,047.94. SAFETY COMMITTEE The minutes for the safety committee meeting of MEETING December 17, 1996, were approved as distributed. DECEMBER 17, 1996 TREASURER'S REPORTS Financial Report as of The Financial Report as of December 31, 1996, was December 31, 1996, accepted as submitted. was received and filed A 4., COSTA MESA SANITARY DISTRICT PAGE 3 MINUTES - BOARD OF DIRECTORS MEETING HELD JANUARY 9, 1997 Report of Monies on The Report of Monies on Deposit as of December 31, Deposit as of December 1996, was accepted as submitted 31, 1996, was received and filed Approved Warrant 97 -07 Warrant Resolution #CMSD 97 -07 was approved, for January 1997, in the authorizing the President and Secretary to sign the amount of $382,007.72 warrant and instructing the Finance Department to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $ 382,007.72. ENGINEER'S REPORTS Project Status Report The Project Status Report for January 1, 1997, was was received and filed. accepted as submitted. END OF CONSENT CALENDAR WRITTEN COMMUNICATIONS Mr. Hamers introduced an article covering construction of a sewage treatment plant for the Capistrano Beach Water District appearing in the Los Angeles Times, January 9, 1997. MANAGER'S REPORTS SOURCE REDUCTION AND RECYCLING ELEMENT AB939 UPDATE ON ACTIVITIES ANTI - SCAVENGING ENFORCEMENT REPORT Ms. Guastella introduced an interoffice memorandum from Ms. Sandra M. Benson, Senior Code Enforcement Officer of the City of Costa Mesa, dated January 2, 1997. The memorandum contains a comprehensive summary of enforcement activity occurring from December 10, 1996 to December 31, 1996, with dates, times and actions taken. From December 10 to December 31, one citation was issued on Robin Hood Place. The individual receiving the citation had been given two prior citations. Ms. Guastella reports she has not received information from the Court concerning disposition of the citations issued to date. Director Schafer expressed dissatisfaction and concern over the Code Enforcement. officer's inability to locate scavengers as she observes them regularly in her tract. COSTA MESA SANITARY DISTRICT MINUTES - BOARD OF DIRECTORS MEETING HELD JANUARY 9. 1997 PAGE 4 Mr. Hamers requested anyone observing a scavenger notify Ms. Guastella of the time, date and location so she can coordinate the information with the Code Enforcement officer. Mr. Hamers introduced a letter from Ms. Holly Carver of the Costa Mesa Police Department, dated January 2, 1997. Ms. Carter's memo showed the number of calls for service for scavenging for December 1996 as follows: Lor_ATION CALLS FOR SERVICE CITE /ARREST AREA 1 4 1 AREA 11 1 1 AREA III 6 1 AREA IV 0 0 TOTAL 11 3 Director Schafer requested a comprehensive description of what street boundaries comprise each area. Ms. Guastella reported Mr. Morris will provide a detailed map to clarify the composition of each area depicted in the report. SCREENING OF TRASH CONTAINERS Ms. Reichle introduced the flyer to be included with the March /April water billing for Mesa Consolidated Water District. Mr. Hamers reported Staff is working with the City of Costa Mesa regarding distribution of the flyer by the Code Enforcement officer. HOUSEHOLD HAZARDOUS WASTE GRANT Ms. Reichle reported there is no additional information at this time regarding the limited household hazardous waste drop -off event scheduled in April. TELEPHONE DIRECTORY RECYCLING PROGRAM Ms. Reichle reported the program ended December 13 with a total of 51 tons, or 23,714 directories recovered for recycling. Ms. Reichle reported the figure is 36 tons less than the 1995 program which she believed was due to the gap created between the distribution of the yellow and white page directories. Ms. Reichle suggested the Board award Killybrooke School a runner -up prize of an additional $150.00 due to the exemplary effort the 500 students displayed by collecting 1,066 telephone directories. Director Worthington motioned to award Killybrooke School an additional $150.00 for their exemplary effort in the telephone directory recycling program. Director Perry seconded. Motion carried 5 -0. I- r- COSTA MESA SANITARY DISTRICT PAGE S MINUTES - BOARD OF DIRECTORS MEETING HELD JANUARY 9, 1997 Director Worthington suggested structuring the 1997 telephone directory program with a minimum award for a set number of telephone books, and an additional amount awarded, for each additional plateau reached beyond the required minimum. Director Worthington further recommended a thermometer - type display to provide the students with a visual demonstration of their school's current participation level. Ms. Temple recommended utilizing the Internet to keep-students apprised of the rising total of telephone books as they are collected or fax the information to the schools to post on their thermometer. Directors will attend the ceremonies at the various schools to distribute prize award monies. Director Reade recommended the formation of a recycling committee to examine the various programs. President Ferryman requested Staff place the recycling committee item on February's agenda for further discussion of the committee's mission. Distribution of awards to schools are as follows: School Telephone Directories Collected Amount of Award Grand Prize Award Total Award Estancia High School 1,994 $500.00 $250.00 $750.00 TeWinkle Middle School 1,516 $500.00 $250.00 $750.00 Kaiser Primary Center 1,640 $250.00 $200.00. $450.00 Killybrooke School 1,066 $250.00 $150.00 $400.00 Costa Mesa Jr. Hi h 855 $500.00 $500.00 Paularino 698 $250.00 $250.00 Adams 581 $250.00 $250.00 Whittier 521 $250.00 $250,.00 Pomona 373 $250.00 $250.00 TOTAL 9,244 $3,000.00 $850.00 $3,850.00 CHRISTMAS TREE RECYCLING PROGRAM Ms. Reichle reported the Seventh Annual Christmas Tree Recycling Program is well underway and will continue through January 10, 1997. Ms. Reichle COSTA MESA SANITARY DISTRICT MINUTES - BOARD OF DIRECTORS MEETING FIELD JANUARY 9, 1997 PAGE 6 reported approximately 4,087 trees have been collected and mulched in the first week of the program. Ms. Reichle advised the contractor is doing an outstanding job keeping the Orange County Fairgrounds debris free. ENGINEER'S REPORTS PROJECT NO. 129, BRISTOL STREET PUMPING STATION MINOR MODIFICATIONS TO THREE -PARTY AGREEMENT Mr. Hamers reported the minor modifications to the three -party agreement are between the Orange County Development Agency and the City of Newport Beach, and do not affect the Costa Mesa Sanitary District. Director Schafer motioned to approve the three -party agreement modifications. Director Perry seconded. Motion carried unanimously. BOYLE INDEPENDENT REVIEW OF PROJECT Mr. Hamers reported the review has not yet been received, and recommended tabling the item to the February 13 meeting. TREASURER'S REPORTS ORANGE COUNTY BANKRUPTCY UPDATE Mr. Burns reported there is an attorney, Mr. Fine, who has had success in undoing state legislation, who will be attempting to challenge the Orange County Recovery Plan. LEGAL ACTION CONTESTING ORANGE COUNTY BANKRUPTCY FILING Ms. Temple reported the Costa Mesa Sanitary District is filing a response to the County's Twenty -Third Omnibus Objection to the Proofs of Claim Filed. The claim of $621,583.47 will be withdrawn at this time. ATTORNEY'S REPORTS CHARLES CHEN V. COSTA MESA SANITARY DISTRICT Mr. Burns reported the judge ruled in favor of the Costa Mesa Sanitary District. Mr. Burns stated the judge did not issue a written descriptive statement, but did decide in the District's favor according to the statute of limitations. A COSTA MESA SANITARY DISTRICT PAGE 7 MINUTES - BOARD OF DIRECTORS MEETING HELD JANUARY 9, 1997 RICHARD SHIREY V. COSTA MESA SANITARY DISTRICT Mr. Burns reported the.judge did not rule in the District's favor on the matter of Richard Shirey versus the Costa Mesa Sanitary District. Mr. Hamers reported Special District Risk Management Authority (SDRMA) will pay the $5,000 awarded to Mr. Shirey. NEW LEGISLATION ON PIPELINE REPAIR Mr. Burns reported a legislation passed that exempts pipeline from CEQA review. LOCAL MEETINGS INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY Director Schafer reported on COG, Council of Governments, Local Agency Formation Commission, and requested the item be placed on February's agenda for review and possible application. LOCAL AGENCY FORMATION COMMISSION Director Schafer presented the agenda as well as her notes from the LAFCO meeting she attended January 8, 1997, for the Board's perusal. Director Schafer reported the meeting was very informative. Director Schafer advised the Board Mr. Lee Reisner had tendered his resignation due to ill health. Director Schafer reported LAFCO will hold a strategic planning session at the Irvine Ranch Water District to formulate a one -year and three -year business plan for LAFCO. SPECIAL DISTRICT ADVISORY COMMITTEE Director Schafer reported the Advisory Committee is not meeting in the month of January. ORANGE COUNTY SANITATION DISTRICTS REGULAR MEETING President Ferryman reported plaques were presented to outgoing Directors. President Ferryman reported that Mr. Jim Silva advised he met with the Army Corps of Engineers in Washington, DC, requesting funding for the COSTA MESA SANITARY DISTRICT MINUTES - BOARD OF DIRECTORS MEETING HELD JANUARY 9. 1997 PAGE S Prado Dam extension. Mr. Silva subsequently met with Mr. Chris Cox and Mr. Dana Rohrabacher who advised they were in support of the project. CITY OF COSTA MESA COUNCIL MEETING REPORT DECEMBER 16, 1996 Director Perry attended the Council meeting of December 16, 1996, and presented the agenda for the Board's perusal. Director Perry stated there was nothing significant to report. JANUARY 6, 1997 Director Schafer attended the Council meeting of January 6, 1997, and reported the District's item, a resolution adjusting the rate of pay for the current City classification on the basic pay schedule for Clerk of the Sanitary District, was passed. OLD BUSINESS TRASH COLLECTION FIELD SURVEY UPDATE Mr. Hamers requested the item be tabled to the February 13, 1997 meeting. DISTRICT OFFICE STAFFING UPDATE STATUS OF HIRING NEW MANAGEMENT ANALYST Mr. Hamers reported receipt of 41 applications for the position of Assistant Manager /Management Analyst for the Costa Mesa Sanitary District. Interviews will be held on January 21 and January 22, 1997. STATUS OF ORANGE COUNTY LANDFILLS Mr. Hamers presented an Interim Agreement between Integrated Waste Management and the Cities for consideration by the Cities to enter into an agreement within the 90 -day requirement for flow - control agreements. Directors Schafer and Worthington and Mr. Hamers will attend a meeting concerning the landfills on January 10, 1997, and will report back to the Board. President Ferryman scheduled a study session on January 22, 1997, at 12:00 noon to discuss the status of the Orange County landfills. COSTA MESA SANITARY DISTRICT PAGE 9 MINUTES - BOARD OF DIRECTORS MEETING HEIR JANUARY 9, 1997 NEW BUSINESS OPPORTUNITIES IN FRANCHISING TRASH HAULING Mr. Hamers presented a letter dated December 12, 1996, from Mr. Michael Silva, President of CR Transfer, to Director Worthington summarizing the benefits of franchising the trash hauling in the City of Costa Mesa. Director Worthington presented his suggestions regarding the City of Costa Mesa franchising the trash hauling in the City of Costa Mesa. Director Worthington discussed the benefits obtainable, including saving wear and tear on City streets, reduction and uniformity of commercial rates, and garnering a franchise fee of approximately one million dollars per year. President Ferryman suggested further investigation into all aspects of franchising the City of Costa Mesa's trash hauling be discussed at the study session scheduled for January 22, 1997, at 12:00 noon. PUBLIC COMMENTS Ms. Reichle thanked the Board for the Proclamation and stated how much she has enjoyed working for the Costa Mesa Sanitary District. ORAL COMMUNICATIONS Mr._ Harriers reminded everyone to sign up for Ms. Reichle's retirement party on January 30, 1997. Director Reade expressed his gratitude to Ms. Reichle for her devotion to the Sanitary District and said the District will miss her very much. ADJOURNMENT At 7:50 p.m. President Ferryman adjourned the meeting in honor of Mr. Mario Durante, longtime Board member of the Mesa Consolidated Water District., recently deceased. SECRETARY PRESIDENT `.s COSTA MESA SANITARY DISTRICT Minutes of Board of Directors Regular Meeting held Decem1b&W00 AR1,MCNT 97 JAN 10 PM 3.07 CITY OF COSTA. MESA Call to Order: The Board of Directors of the Costa me AL §9h y District met in regular session on' December 12, 1996, 6:00 p.m. conference room 1 -A at the Civic Center, 77 Fair Drive, Costa Mesa. Director Ferryman called the meeting to order at 6:00 p.m. Director Schafer led the Pledge of Allegiance. Director Reade gave the Invocation. Roll Call: Directors Present: James Ferryman, Arthur Perry, Nate Reade, Arlene Schafer, Dan Worthington Staff Present: Robin Hamers, Manager /Engineer; Alan Burns, General Counsel; Florine Reichle, Assistant Manager /Clerk of the District; Susan Temple, Treasurer; Reba Coulter, Finance; Dawn Guastella, Permit Specialist; Joan Revak, Administrative Secretary. Others Present: Mr. Paul Shoenberger, 923 Joann, Costa Mesa Ms. Norma Barner, City of Costa Mesa ELECTION OF OFFICERS ELECTION OF COSTA MESA SANITARY DISTRICT OFFICERS Mr. Hamers called for nominations within the Board for the offices of President, Vice President and Secretary of the Costa Mesa Sanitary District. Motion by Director Schafer, seconded by Director Reade to nominate Director James Ferryman to the office of President of the Costa Mesa Sanitary District. No other nominations were made. Motion to close nominations by Director Reade, seconded by Director Perry. Motion to elect Director Ferryman as President of the Costa Mesa Sanitary District carried 5 -0. Mr. Hamers called for nominations for the office of Vice - President of the Costa Mesa Sanitary District. Motion by Director Reade, seconded by Director Schafer to nominate Director Arthur Perry. No other nominations were made. Motion to elect Director Perry to the office of Vice - President of the Costa Mesa Sanitary District carried unanimously. COSTA MESA SANITARY DISTRICT Minutes,- Board of Directors Meeting held December 12, 1996 Pa e 2 Mr: Hamers called for nominations for the office of Secretary of the Costa Mesa Sanitary District. Motion by Director Reade, seconded by Director Perry to nominate Arlene Schafer. No other nominations were made. Motion to elect Director Schafer to the office of Secretary of the Costa Mesa Sanitary District carried unanimously. Mr. Hamers called for nominations for the office of Assistant Secretary of the Costa Mesa Sanitary. District. Motion by Director Schafer, seconded by Director Reade to nominate Dan Worthington to the office of Assistant Secretary of the Costa Mesa Sanitary District. No other nominations were made. Motion to elect Director Worthington to the office of Assistant Secretary of the Costa Mesa Sanitary District carried unanimously. APPOINTMENT OF ORANGE COUNTY SANITATION DISTRICT REPRESENTATIVE Mr. Hamers called for a nomination for the appointment of a representative to the Orange County Sanitation District. Motion was made by Director Perry, seconded by Director Reade, for the appointment of Director James Ferryman as representative and Director Arthur Perry as alternate to the County Sanitation Districts of Orange County, California. Motion carried unanimously. APPOINTMENT OF INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY REPRESENTATIVE Mr. Hamers called for a nomination for the appointment of a representative to the Independent Special Districts of Orange County. Motion was made by Director Reade, seconded by Director Perry to nominate Director Schafer as representative and Director Worthington as alternate to the Independent Special Districts of Orange County. Motion carried unanimously. Motion to close nominations made by Director Perry, seconded by Director Reade. Motion carried unanimously. APPOINTMENT OF ACTING CLERK OF THE DISTRICT Mr. Hamers introduced a letter to the Board discussing the need to appoint an Acting Clerk of the District to cover the time period occurring between Ms. Reichle's retirement on December 30, 1996, to January 6, 1996, when the City Council officially approves the position. Director Schafer motioned to appoint Ms. Joan Revak as Acting Clerk of the District as of December 30, 1996, to act as the clerk until such time as official City approval is received, at which time she becomes the COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held December 12,1996 Page 3 permanent Clerk of the District. Director Reade seconded. Motion approved unanimously. CONSENT CALENDAR Item No. 4 was removed for further discussion. On motion by Director Schafer, seconded by Director Perry, and carried 5 -0, all remaining Consent Calendar items, including the revised Warrant list, were approved as recommended. MINUTES Approved Minutes of Regular Meeting, November 15, 1996 Approved Minutes of Special Meeting, November 19, 1996 REPORTS MANAGER'S REPORTS Approved Occupancy Report and payment of $160,890.80 to Costa Mesa Disposal for trash collection services for December 1996 RECYCLING REPORTS Waste Diversion Report November 1996 was received and filed Approved Contract Payment to CR Transfer for $104,159.28 The minutes for the regular meeting of November 15, 1996, were approved as distributed. The minutes for the special meeting of November 19, 1996, were approved as distributed. The Trash Occupancy Count reflected a decrease of sixteen units in the occupancy report for solid waste collection as of December 1, 1996. Therefore, the total for December is 21,906. Board directed Staff to prepare a warrant for $160,890.80 to Costa Mesa Disposal on January 1, 1997, for payment for December trash collection based on' the December count of 21,906. The Waste Diversion Report for November 1996 showing a 31.59% diversion rate was received and filed. The Board approved contract payment to CR Transfer for recycling services and disposal for the month of November 1996 in the amount of $104,159.28 COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held December 12, 1996 Page 4 TREASURER'S REPORTS Financial Report as of November 30, 1996, was received and filed Report of Monies on Deposit as of November 30, 1996, was received and filed The Financial Report as of November 30, 1996, was accepted as submitted. The Report of Monies on Deposit as of November 30, 1996, was accepted as submitted., Approved Warrant 97 -06 Warrant Resolution #CMSD 97 -06 was approved, for December 1996, in the authorizing the President and Secretary to sign the amount of $398,427.63 warrant and instructing the Finance Department to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $398,427.63 ENGINEER'S REPORTS Project Status Report was The Project Status Report for December 1, 1996, was received and filed accepted as submitted. END OF CONSENT CALENDAR REFUNDS Director Worthington expressed concern regarding the persisting number of refund requests. Ms. Temple reported her office is monitoring the refunds, and foresees no cashflow complications at the present time. Director Reade motioned to approve the refund requests. Director Perry seconded. Motion carried unanimously. Mr. Hamers requested Ms. Temple prepare a report at the end of the fiscal year detailing the amount of money refunded and how it affected the budget. Approved payment of In accordance with Resolution No. 96 -584, adopted by $4,729.80 to the Costa Mesa Sanitary District on April 17, 1996, a Ms. Maria Agrusa trash refund request from Ms. Maria Agrusa was approved in the amount of $4,729.80 for property located at 602 Center, a ten -unit parcel, Assessor's Parcel No. 424- 212 -47, for fiscal years 1994 -1995, 1995 -1996 and 1996 -1997. COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held December 12, 1996 Page 5 Ms. Agrusa has provided evidence of outside trash service and a signed statement as required by the Costa Mesa Sanitary District. Approved payment of In accordance with Resolution No. 96 -584, adopted by $2,792.43 to the Costa Mesa Sanitary District on April 17, 1996, a Ms. Betty Burkart . trash refund request from Ms. Betty Burkart was approved in the amount of $2,792.43 for property located at 369 West Bay Street, a nine -unit parcel, Assessor's Parcel No. 419 - 192 -12, for fiscal years 1994 -1995 and 1995 -1996. Ms. Burkart has, provided evidence of outside trash service and a signed statement as required by the Costa Mesa Sanitary District. Approved payment of In accordance with Resolution No. 96 -584, adopted by $472.98 to the Costa Mesa Sanitary District on April 17, 1996, a Mr. Donald'Schnake trash refund request from Mr. Donald Schnake was approved in the amount of $472.98 for property located at 2557 Orange, Unit A, a one -unit parcel, Assessor's Parcel No. 937 -75 -053, for fiscal years 1994 -1995, 1995 -1996 and 1996 -1997. Mr. Schnake has provided evidence of outside trash service and a signed statement as required by the Costa Mesa Sanitary District. Approved payment of In accordance with Resolution No. 96 -584, adopted by $2,364.89 to the Costa Mesa Sanitary District on April 17, 1996, a Mr. Stanley Zone trash refund request from Mr. Stanley Zone was approved in the amount of $2,364.89 for property located at 2184 Pacific, a five -unit parcel, Assessor's Parcel No. 422 - 041 -14, for fiscal years 1994 -1995, 1995 -1996 and 1996 -1997. Mr. Zone has provided evidence of outside trash service and a signed statement as required by the Costa Mesa Sanitary District. ll COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held December 12, 1996 Page 6 WRITTEN COMMUNICATIONS Mr. Hamers presented a letter from the County Sanitation Districts of Orange County, dated December 11, 1996, from Mr. John Collins, Chairman, Joint Boards of Directors. Mr. Collins' letter discusses the level of commitment requested from all appointed representatives for the upcoming 1997 term. Mr. Hamers introduced an article appearing in the Orange County Register on December 12, 1996. The article discusses the probabability of the Garden Grove Sanitary District becoming a City department in 1997 due to lower than anticipated opposition to the proposed merger. Mr. Hamers introduced minutes from the Board of Supervisors' meeting regarding the status of Orange County landfills. Mr. Hamers presented a letter from Mr Curt Pringle, Speaker of the Assembly, dated November 17, 1996, to Ms. Arlyss Burkett, Los Alamitos County Water District. Mr. ,Pringle's letter expresses his intent to reestablish a bill similar to AB2109. MANAGER'S REPORTS SOURCE REDUCTION AND RECYCLING ELEMENT - AB939 STATUS OF CITY'S WASTE PROGRAM Anti - Scavenging Enforcement Mr. Hamers introduced an interoffice memorandum from Ms. Sandra M. Benson, Senior Code Enforcement Officer of the City of Costa Mesa, dated December 4, 1996. The memorandum contains a comprehensive summary of enforcement activity occurring from October 31, 1996, to November 20, 1996, with dates, times and actions taken. From October 31 to November 20, one citation was issued on Traverse Drive. The individual receiving the citation had been given Violation Notices on two prior occasions. Ms. Guastella reported the program is proceeding efficiently, and the first report from the court system will be provided in January of 1997. Mr. Hamers introduced a letter from Ms. Holly Carver of the Costa Mesa Police Department, dated December 2, 1996. Ms. Carter's memo showed the number of calls for service for scavenging for November, 1996, as follows: COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held December 12, 1996 Page 7 Calls for Service Cite /arrest Area 1 4 0 Area II 6 2 Area III 2 0 Area IV 0 0 Total 12 2 Household Hazardous Waste Grant Mr. Hamers reported Director Reade, Ms. Reichle and Mr. Hamers attended a meeting to discuss the next portion of the hazardous waste program. Director Reade reported the next pickup in April 1997 will include antifreeze, batteries, oil and paint, and will be targeted to the west side of Costa Mesa, Mr. Hamers advised the advertising for the program was going to be presented in Spanish as well as English and Staff is investigating the possibility of having a radio station do a remote broadcast at the site. Telephone Directory Recycling Program Ms. Reichle reported the collection of 20,124 directories or 43.20 tons as of December 6, 1996. The program will run to December 13, 1996. Ms. Reichle reported Pac Bell Directory will pay for certain costs for the 1996 telephone directory recycling promotional materials. Radio Announcement of Recycling Ms. Reichle presented a letter from Ms. Donna Theriault, Management Analyst of the City of Costa Mesa, to Ms. Reichle, dated December 5, 1996. The letter advised the cities of Irvine and Seal Beach have invited Costa Mesa to join them in a public service education program. Total cost for the radio broadcast public service announcements for one week's schedule of announcements will be $1,500. The three agencies, Irvine, Seal Beach and Costa Mesa will share the expense, contributing $500 each. The Costa Mesa Sanitary District will divide the cost with the City of Costa Mesa, each contributing $250. Director Schafer motioned to participate in the joint public service education program, not to exceed $250. Director Perry seconded. Motion carried 5 -0. 3 x COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held December 12, 1996 Paee 8 ENGINEER'S REPORTS Project No. 142 - Reconstructing Force Main for Adams Pumping Station Release of Retention Payment Mr. Harriers reported due to a Staff oversight, the Notice of Completion was not filed with the County Recorder's office and the retention payment, previously approved by the Board, has not yet been released to the contractor. Director Perry motioned to release the retention. Director Schafer seconded. Motion carried unanimously. Project No. 129 - Bristol Street Pumping Station Independent Review of Project by Boyle Engineering Mr. Hamers presented a proposal from Boyle Engineering to do an independent analysis of Project No. 129, Bristol Street Pumping Station. Director Reade motioned to retain Boyle Engineering, not to exceed $7,500. Director Perry seconded. Motion carried 5 -0. TREASURER'S REPORTS Orange County Bankruptcy Update Ms. Temple presented a report outlining the status of the Orange County bankruptcy. The County has requested entities affected by the bankruptcy withdraw certain claims. The Costa Mesa Sanitary District has a claim for $621,583.47, which was based on County records. The County maintains the claim form was generated in error. The Finance Department recommends withdrawal of this claim, due to the fact they believe it was generated in error. Director Perry motioned to withdraw the claim to the County in the amount of $621,583.47. Director Schafer seconded. Motion carried unanimously. ATTORNEY'S REPORTS Charles Chen v. Costa Mesa Sanitary District Mr. Burns reported he has no new information regarding Mr. Chen, and is still waiting for the disposition from the Court. COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held December 12,1996 Page 9 Claim - Richard Shirey Mr. Hamers attended Small Claims Court in the Richard Shirey versus the Costa Mesa Sanitary District. Mr. Hamers reported the judge heard the case and has taken the decision under submission. Mr. Hamers will report to the Board when he receives the decision from the Court. RESOLUTION 96 -593 Mr. Burns introduced Resolution No. 96 -593, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT REVISING THE PROCEDURE FOR SEATING DIRECTORS AND SELECTING OFFICERS AFTER AN ELECTION AND PRESCRIBING THE PROCEDURE FOR THE APPOINTMENT OF REPRESENTATIVES TO THE COUNTY SANITATION DISTRICTS OF ORANGE COUNTY, CALIFORNIA AND SUPERSEDING RESOLUTION NO. 92- 529. Director Reade motioned to adopt Resolution No. 96 -593. Director Perry seconded. Motion carried unanimously. LOCAL MEETINGS Independent Special Districts of Orange County (ISDOC) November 21, 1996 Meeting Director Schafer attended the meeting and reported the speaker on the benefits of a healthy life style was very motivating. Local Agency Formation Commission ( LAFCO) December 4, 1996 Advisory Committee Meeting Director Schafer advised the Advisory Committee meeting was cancelled. November 19, 1996 Workshop Director Schafer presented the agenda for the.workshop for the Board's perusal. Board Input on Draft Policy on LAFCO- Initiated Proposals Mr. Hamers presented a proposed guideline prepared by LAFCO on issuing reorganizations and consolidations. President Ferryman requested all Directors having comments direct them to Mr. Hamers to forward to LAFCO. COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held December 12, 1996 Page 10 Orange County Sanitation Districts (OCSD) Regular Meeting President Ferryman reported the OCSD Board recommended the bulk of the sludge hauling was awarded to Pimagrow, who was the highest bidder, while the top- rated, lowest bidder received a reduced tonnage. President Ferryman expressed discontent with the decision regarding the allocations to the haulers. President Ferryman reported the allocation will be reviewed in three months for possible adjustments. President Ferryman reported approximately 70 employees were dismissed due to the drug investigation recently conducted. City of Costa Mesa Council Meeting Report November 18, 1996 Director Schafer attended the Council meeting of November 18, 1996, and stated there was nothing to report. December 2, 1996 Director Worthington attended the November 4, 1996, meeting and reported the Council had a ceremony to swear in Mr. Peter Buffa as Mayor and the new Council members, Libby Cowan and Heather Somers. Director Worthington reported the Council discussed the restoration of Fairview Park. OLD BUSINESS Trash Collection Field Survey Update Mr. Hamers had nothing additional to report. District Office Staffing Update Mr. Harriers reported there were eight applicants to date for the position of Assistant Manager /Management Analyst to the Costa Mesa Sanitary District. Interviewing of the applicants will begin in January 1997. 1 vivo D COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held December 12, 1996 Page 11 Hiring Present Assistant Manager on part -time basis Mr. Harriers advised the Board there will be an interim period in which there will be no Assistant Manager. Ms. Reichle retires on December 30, 1996, and the new Assistant Manager /Management Analyst is projected to be hired sometime in January. Mr. Harriers reported hiring Ms. Reichle as an independent consultant will enable a smooth transition and allow for training of the new Assistant Manager. Director Reade motioned to authorize a purchase order to hire Ms. Reichle on a part -time basis, beginning January 1, 1997, at $42.00 an hour, not to exceed 20 hours a week, not to exceed six weeks, not to exceed $5,000, and to further authorize an additional purchase order for $42.00 an hour to hire Ms. Reichle for training purposes to train the new Assistant Manager upon hiring. Director Schafer seconded. Motion carried unanimously. Director Schafer made a motion to consider a non - agenda item because the need to take action occurred after the agenda was prepared. She stated that there were new facts that required a personnel closed session to consider hiring personnel to fill the District's needs caused by the vacancy. The motion was seconded by Director Perry. Motion carried unanimously. Director Worthington motioned to adjourn to closed session under Government Code Section 54957. Director Perry seconded. Motion carried unanimously. The Board adjourned to closed session at 7:25 p.m. The Board resumed regular session at 7:35 p.m. and announced that no action had been made in closed session. Screening of Trash Containers Ms. Reichle presented a sample of the new flyer written in three languages. These flyers will be distributed to violators at curbside. A flyer will also be sent courtesy of Mesa Consolidated Water District in their billing for March and April. Status of Orange County Landfills Mr. Harriers reported the Board of Supervisors approved negotiating with the cities to obtain signed waste disposal agreements. Mr. Harriers reported the Costa Mesa Sanitary District has not yet been contacted by the Board of Supervisors representative. Staff will monitor the negotiations. COSTA MESA SANITARY DISTRICT 11 Minutes - Board of Directors Meeting held December 12, 1996 Page 12 NEW BUSINESS Christmas Tree Recycling Program Ms. Reichle reported the Christmas tree recycling program will begin on December 30, 1996 and continue through January 10, 1997. Ms. Reichle reported the trees will be deposited by the haulers and held at the Orange County Fairgrounds, and then removed to another site to be ground. The recycled material will be utilized by the U.S. Department of Forestry for trail maintenance and erosion control. PUBLIC COMMENTS There were no public comments. ORAL COMMUNICATIONS Director Worthington proposed an agenda item for January 1997, for discussion of the opportunities available in franchising hauling operations. Mr. Hamers attended the trial of Mrs. Olcott versus the Costa Mesa Sanitary District. Mr. Hamers reported the jury returned a verdict of eleven to one in the District's favor. Mr. Hamers reminded Board members and Staff to contact Ms. Revak or Ms. Guastella regarding Ms. Reichle's retirement party. ADJOURNMENT At 7:53 p.m. President Ferryman adjourned the meeting. (2,t,&e0 - /-Zj� � Se ary President J , ;. ,, CMSD SAFETY COMMITTEE MEETING - MINUTES SEPTEMBER 11, 1996 Page 1 of 3 Present Rob Hamers - Manager /District Engineer CMSD Dawn Guastella - Permit Specialist Yefim Tsalyuk - Engineer Gerry Vasquez - Senior Lead Maintenance Worker, City of Costa Mesa Don Boynton - Assistant Street Superintendent, City of Costa Mesa Paul Guzman - CMSD Inspector Absent None Discussion: I. New Safety Committee Member Rob welcomed Dawn Guastella as a new member to the Safety Committee. Dawn will replace Florine Reichle who will be concentrating her efforts in other areas. Dawn is also the District's new Safety Officer who will work with the District's insurance carrier, Special District Risk Management Authority ( SDRMA) on handling claims. Dawn has previously attended SDRMA workshops on claims procedures. II. Project #142 - Adams Avenue Force Main Paul gave an update on the project, in which the tie-in of the new line will be on Friday September 13, 1996. The contractor is in the process of obtaining a bypass pump. The job has run very smoothly. i r CMSD Safety Committee Meeting - Minutes September 11, 1996 Page 2 of 3 III. Assembly Bill 2109 Rob explained the bill died in the State Senate Appropriations Committee and is therefore no longer under consideration by the legislature. Staff will be contacting Assemblyman Curt Pringle's office, the sponsor of the bill, to see if there is any further action planned. IV. Project #129 - Bristol Street Pumping Station Rob explained that both the City of Newport Beach and the Orange County Development Agency (OCDA) have informally requested the Costa Mesa Sanitary District be the design agency for the new sewer improvements. The Board of Directors of the District will consider the matter at the September 12, 1996 regular meeting. V. Project #144 - Manhole Rehabilitation Paul and Gerry are currently reviewing the plans prepared by Yefim prior to the project being put out to bid. VI. Maintenance Equipment Gerry is currently researching gas detectors to find a spare for the existing gas detector. Since the detectors are used on a daily basis and require regular calibration at an authorized shop, it was decided that having a spare is appropriate. Previously, the District had to either borrow one or rent one on a short term basis. Gerry is also obtaining a new hose and gaskets for the Barnes bypass pump. �a t CMSD Safety Committee Meeting - Minutes September 11, 1996 Page 3 of 3 Distribution: CMSD Safety Committee Members Bill Morris, Director of Public Services /City Engineer, City of Costa Mesa Mike Waters, Facilities & Equipment Superintendent, City of Costa Mesa Karen Adams, Risk Manager, City of Costa Mesa CMSD Board of Directors, at October 1996 regular meeting Next meeting to be scheduled in December 1996 RBH /a:safety.mtg CMSD SAFETY COMMITTEE MEETING - MINUTES December 17, 1996 Present Page 1 of 2 Rob Harriers - Manager/District Engineer CMSD Yefim Tsalyuk - Engineer Gerry Vasquez - Senior Lead Maintenance Worker, City of Costa Mesa Don Boynton - Assistant Street Superintendent, City of Costa Mesa Paul Guzman - CMSD Inspector Absent Dawn Guastella - Permit Processing Specialist Discussion: I. Olcott v..Costa Mesa Sanitary District Rob attended the trial as both a witness and as a representative of the District in the case where Ms. Olcott claimed she fell, while rollerblading, over a raised lip in the asphalt. paving on Adams Avenue caused by a sewer line breakage. The District claimed she fell on a piece of wood further down the street. Testimony at the trial was-also provided by Don Boynton, two fire department personnel, a police officer, and an accident reconstructionist. They found in favor of the District by an 11 to 1 margin that Ms. Olcott did not fall over the raised asphalt lip and that the District was, therefore, not liable for any damages. Rob is in the process of thanking the District's witnesses for the good job they did at the trial. II. Shirey v.,Costa Mesa Sanitary District Rob and Dawn Guastella attended a small claims hearing where Mr. Shirey claimed his broken sewer lateral was somehow caused by the District and not by his use. Rob presented evidence that on two occasions, Mr. Shirey's or his predecessor owner's contractor -constructed the lateral that serves the property and any problems associated with the lateral should be the property owner's responsibility. Rob also presented a video of the-main line taken in 1991 that showed roots protruding from this_ sewer lateral. Rob stated that although the sewer lateral may have been blocked, the sewer main was running free and clear at all- times. The judge took the case under submission and will be forwarding her decision in the near future. III. Office Staffing Changes Rob reviewed Florine Reichle's impending retirement and the advertisement for a new Assistant Manager. Rob also mentioned Joan Revak has been appointed Acting Clerk of the District as of December 30, 1996 and will become the permanent clerk upon approval from the City Council of the City of Costa Mesa. Dawn Guastella will also be receiving a new job title since she now works 100% for the District and 0% on City business. The City, by contract with the District, provides manpower for the District. CMSD Safety Committee Meeting - Minutes December 17, 1996 Page 2 of 2 IV. Project #129 - Bristol Street Pumping Station r Rob stated that by the end of January 1997 the three parties to an agreement - the District, the City of Newport Beach, and the Orange County Development Agency - will all have executed the agreement thereby allowing the District to proceed with the design of a new pumping station facility that will alleviate the burden on two existing District pumping stations by redirecting the sewage flow in another direction. The project is necessitated by new zoning in the Santa Ana Heights area as shown in the John Wayne Airport Land Use Master Plan. The sewer facility will likely be installed by late 1998. V. Project #144 - Manhole Rehabilitation Yefim and Paul discussed the manholes to be rehabilitated and the request for traffic control plans by the City of Costa Mesa, the County of Orange, and the City of Newport Beach. Yefim has been working with a contractor in an attempt to find a standardized plan. VI. New Standby Truck Don mentioned that the new standby truck will have an old radio that is inadequate due to a delay in the City purchasing its updated communications equipment. The delay was caused by the County of Orange bankruptcy. Rob will talk to Bill Morris, Director of Public Services of the City, to see whether the District can purchase and install a new radio. Distribution: CMSD Safety Committee Members Bill Morris, Director of Public Services /City Engineer, City of Costa Mesa Mike Waters, Facilities & Equipment Superintendent, City of Costa Mesa /Karen Adams, Risk Manager, City of Costa Mesa CMSD Board of Directors, at January 1997 regular meeting Next meeting to be scheduled in March 1997 RBH/jp /safety.mtg COSTA MESA SANITARY DISTRICT Minutes of the Board of Directors Special Meeting held November 19, 1996 The Board of Directors of the Costa Mesa Sanitary District attended a duly noticed special meeting of the Local Agency Formation Committee ( LAFCO) on November 19, 1996, 9:00 a.m. at the Huntington Beach Library, 7111 Talbert Avenue, Huntington Beach, California. Directors Present: James Ferryman, Arlene Schafer, Dan Worthington Staff Present: Rob Hamers, Manager The LAFCO Workshop opened with a welcome and introduction by Commissioner Tom Harman, Alternate City Member, LAFCO. An Overview of the LAFCO Mission was presented by Dana Smith, LAFCO Executive Officer. Joyce Crosthwaite, Assistant Executive Officer gave a presentation on LAFCO Procedures. Robert Anderson from the Orange County Surveyor's office gave a briefing on Legal Descriptions, and Property Tax Exchange was discussed by Pamela Middlebrook, Orange County Environmental Management Agency. Laura Reinsimar, LAFCO Finance Officer spoke on Conducting Authority Proceedings, followed by a question and answer session. The meeting adjourned at 11:30 a.m. No action was taken by the Board of Directors of the Costa Mesa Sanitary District. ' Secretary President 96 NOV 21 PM 4: 1 AL11 Ut Iii '4 COSTA MESA SANITARY DISTRICT Minutes of Board of Directors Regular Meeting held November 15, 1996 Call to Order: The Board of Directors of the Costa Mesa Sanitary District met in regular session on November 15, 1996, 12:00 p.m. conference room 1 -A at the Civic Center, 77 Fair Drive, Costa Mesa. Director Ferryman called the meeting to order at 12:00 p.m. Director Perry led the Pledge of Allegiance. Director Reade gave the Invocation. Roll Call: Directors Present: James Ferryman, Arthur Perry, Nate Reade, Arlene Schafer, Dan Worthington _ c\. cV� Staff Present: Robin Hamers, Manager /Engineer; Alan Burns, General Counsel; Florine Reichle, y : " ` Assistant Manager /Clerk of the District; Susan Temple, Treasurer; Reba Coulter, Finance; Dawn Guastella, Permit Specialist; d' a rJ Joan. Revak, Administrative Secretary. cc� Others Present: None. CONSENT CALENDAR On motion by Director Reade, seconded by Director Perry, and carried 5 -0, all Consent Calendar items were approved as recommended. MINUTES Approved Minutes of Regular Meeting, October 14, 1996 REPORTS MANAGER'S REPORTS Approved Occupancy Report and payment of $ 161,008.32 to Costa Mesa Disposal for trash Minutes for the regular meeting of October 14, 1996, were approved as distributed. The Trash Occupancy Count reflected a decrease of eight units in the occupancy report for solid waste collection as of November 1, 1996. Therefore, the total for November is 21,922. COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held November 15, 1996 Page collection services for Board directed Staff to prepare a warrant for November 1996 $161,008.32 to Costa Mesa Disposal on November 1, 1996, for payment for November trash collection based on the November count of 21,922. REFUNDS Approved payment of In accordance with Resolution No. 96 -584, $162.71 to adopted by the Costa Mesa Sanitary District on Ms. Jennifer Cunningham April 17, 1996, a trash refund request from Ms. Jennifer Cunningham was approved in the amount of $162.71 for property located at 302 East 16th Street, Unit E, a one unit parcel, Assessor's Parcel No. 425 - 215 -04, for fiscal year 1995 -1996. The County of Orange was notified of the cancellation for the 1996 -1997 tax assessment. Ms. Cunningham has provided evidence of outside trash service and a signed statement as required by the Costa Mesa Sanitary District. Approved payment of In accordance with Resolution No. 96 -584, $147.56 to adopted by the Costa Mesa Sanitary District on Mr. Michael McKenna April 17, 1996, a trash refund request from Mr. Michael McKenna was approved in the amount of $147.56 for property located at 2223 Pacific, Unit L, a one unit parcel, Assessor's Parcel No. 931- 17 -019, for fiscal year 1994 -1995. Mr. McKenna has provided evidence of outside trash service and a signed statement as required by the Costa Mesa Sanitary District. Approved payment of In accordance with Resolution No. 96 -584, $345.70 to adopted by the Costa Mesa Sanitary District on Mesa Heights April 17, 1996, a trash refund request from Mesa Association Heights Association was approved in the amount of $310.26 and sewer refund request in the amount of $35.44 for a total of $345.70. Mesa Heights Association was billed for property located at 210 East 16th Street, a common area, Assessor's Parcel No. 425 - 201 -26, for fiscal years 1994 -1995 and 1995 -1996. The County of d M COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held November 15, 1996 Page 3 Orange was notified of the cancellation for the 1996 -1997 tax assessment. I Approved payment of In accordance with Resolution No. 96 -584, $147.56 to adopted by the Costa Mesa Sanitary District on Mr. Mark Naylor April 17, 1996, a trash refund request from Mr. Mark Naylor was approved in the amount of $147.56 for property located at 2223 Pacific, Unit N, a one unit parcel, Assessor's Parcel No. 931- 17 -021, for fiscal year 1994 -1995. Mr. Naylor has provided evidence of outside trash service and a signed statement as required by the Costa Mesa Sanitary District. Approved payment of In accordance with Resolution No. 96 -584, $526.12 to adopted by the Costa Mesa Sanitary District on Mr. Donald Schnake April 17, 1996, a trash refund request from Mr. Donald Schnake was approved in the amount of $472.96. Additionally, a sewer refund request in the amount of $53.16 was refunded for a total of $526.12 for property located at 2557 Orange, Unit A, a common area, Assessor's Parcel No. 439- 163 -08, for fiscal years 1994 -1995, 1995- 1996 and 1996 -1997. This parcel is a common area, therefore, there are no trash or sewer services. RECYCLING REPORTS Waste Diversion Report The Waste Diversion Report for October 1996 October 1996 was showing a 31.26% diversion rate was received received and filed and filed. Approved Contract The Board approved contract payment to CR Payment to CR Transfer Transfer for recycling services and disposal for the for $110,798.90 month of October 1996 in the amount of $110,798.90. COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held November 15, 1996 Page 4 TREASURER'S REPORTS Financial Report as of The Financial Report as of October 31, 1996, was October 31, 1996, was accepted as submitted. received and filed Report of Monies on The Report of Monies on Deposit as of October Deposit as of October 31, 1996, was accepted as submitted. 31, 1996, was received and filed Approved Warrant 97 -05 Warrant Resolution #CMSD 97 -05 was approved, for November 1996, in authorizing the President and Secretary to sign the the amount of warrant and instructing the Finance Department to $496,161.39 draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $496,161.39 ENGINEER'S REPORTS Project Status Report The Project Status Report for November 1, 1996, was received and filed was accepted as submitted. WRITTEN COMMUNICATIONS Mr. Hamers introduced a letter received from Mr. Brent Little, Manager, The Keith Companies, dated November 1, 1996. Mr. Little's letter is to request consideration for any engineering services that the District may require. MANAGER'S REPORTS SOURCE REDUCTION AND RECYCLING ELEMENT - AB939 STATUS OF CITY'S WASTE PROGRAM Anti - Scavenging Enforcement Mr. Hamers introduced an interoffice memorandum from Ms. Sandra M. Benson, Senior Code Enforcement Officer, Dated October 30, 1996. The memorandum contains a comprehensive summary of enforcement activity occurring from October 1, 1996, to October 25, 1996, with dates, times COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held November 15, 1996 Page 5 and actions taken. From October 1 to October 25, one citation was issued on Hanover Drive, and one warning was given to a subject on Charleston Street. There was an additional attempt to cite, but the subject fled before a citation could be issued. Mr. Hamers introduced a letter from Mr. William Morris, Director of Public Services, dated November 7, 1996. Mr. Morris's memo contained an attachment showing the number of calls for service for scavenging for October, 1996, as follows: Mr. Burns reported speaking with Ms. Benson regarding tracking the citations. Mr. Burns advised the Board that Ms. Benson will be working with Ms. Guastella to provide all the information the Board requires regarding the disposition of cases on a monthly basis. Ms. Guastella will contact the police .department to ascertain the time the calls came into the police department regarding scavenging. Director Worthington suggested rearranging the enforcement officer's assigned schedule to reflect the calls received by the police department for scavenging violations. Ms. Guastella will also request surveillance in the College Park area as it appears that scavenging continues in that area. OLD BUSINESS Screening of Trash Containers Ms. Reichle related that Staff had determined a separate flyer would be an effective mode of distribution for information about the City Municipal Code requiring the screening of trash containers. Ms. Reichle showed a sample Calls for Service Cite /arrest Area 1 8 0 Area II 4 0 Area III 10 0 Area IV 0 0 Total 22 0 Mr. Burns reported speaking with Ms. Benson regarding tracking the citations. Mr. Burns advised the Board that Ms. Benson will be working with Ms. Guastella to provide all the information the Board requires regarding the disposition of cases on a monthly basis. Ms. Guastella will contact the police .department to ascertain the time the calls came into the police department regarding scavenging. Director Worthington suggested rearranging the enforcement officer's assigned schedule to reflect the calls received by the police department for scavenging violations. Ms. Guastella will also request surveillance in the College Park area as it appears that scavenging continues in that area. OLD BUSINESS Screening of Trash Containers Ms. Reichle related that Staff had determined a separate flyer would be an effective mode of distribution for information about the City Municipal Code requiring the screening of trash containers. Ms. Reichle showed a sample COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held November 15, 1996 Page6 flyer currently being developed to advise recipients of the Code and request their cooperation. The flyer will be written in English, Spanish. and Vietnamese. Mesa Consolidated Water District has agreed to assist in this beautification project by including the flyer in their January /February 1997 billing. Director Worthington suggested adding the year the Code was written in the notice, Household Hazardous Waste Grant Ms. Reichle reported that Staff has been in contact with Americlean, the City's consultant, to set up a meeting on the ABOP program. Two additional events will be planned. Telephone Directory Recycling Program Ms. Reichle reported the program has slowed down due to the divided distribution of Yellow Pages and White Pages. White pages have been delivered to businesses, but have not been received in the residential areas to date. Ms. Reichle may extend the program into December. Ms. Reichle further reported there will be coverage on Channel 3, and press releases are ready to go out to the newspapers. Ms. Reichle reported that as of November 1, 1996, 11,074 directories have been collected. ENGINEER'S REPORTS Project No. 129 - Bristol Street Pumping Station Three -Party Agreement Mr. Hamers introduced the proposed three -party agreement between the Costa Mesa Sanitary District, the City of Newport Beach and the Orange County Development Agency (OCDA) to fund and construct a new pumping station near Bristol Street in the Santa Ana Heights area. Mr. Burns reviewed the agreement and finds that it poses no problems. OCDA has committed to fund the entire design and construction costs for the project, up to $225,000. I i COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held November 15, 1996 Pagel Director Schafer motioned to approve the three -party agreement between the Costa Mesa Sanitary District, the City of Newport Beach and the Orange County Development Agency. Director Reade seconded. Motion carried unanimously. Proposal to Begin Design Phase Director Perry motioned to approve beginning the design phase for project No. 129 Bristol Street pumping station subject to its review by Boyle Engineering and the signatures of the Orange County Development Agency and the City of Newport Beach on the agreement, not to exceed $225,000. Director Schafer seconded. Motion carried 5 -0. TREASURER'S REPORTS Orange County Bankruptcy Update Ms. Temple stated she has been contacted by the District Attorney's office and notified that she will be called to testify as a witness. ATTORNEY'S REPORTS Charles Chen v. Costa Mesa Sanitary District Mr. Burns reported that he and Ms. Guastella appeared in front of Judge Cardenas on the matter of the Claim of Mr. Charles Chen versus the Costa Mesa Sanitary District. The Judge has taken the matter for review and will issue a ruling based on the law. Claim - Bill E. Blanchard Mr. Hamers reported a lawsuit has been filed by Mr. Bill Blanchard who tripped over a sewer cover on Buckingham Drive and was injured. Mr. Blanchard filed a lawsuit against the District for $1,105,500.00. Mr. Hamers' research has determined the District does not own the sewer in this development. The District has. no easements and does not clean the sewer in question. COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held November 15, 1996 Page 8 Mr. Hamers recommended the Board reject the claim based on the fact that the District does not own, maintain or clean the sewer system in question. Director Schafer motioned to reject the claim based on the finding that the District does not own the sewer. Director Reade seconded. Motion carried unanimously. Claim - Mickey Lynn Snyder Mr. Hamers reported on a claim filed by Mickey Lynn Snyder who collided with a truck from Costa Mesa Disposal on the freeway. The District has been notified by its insurance carrier, SDRMA, that the District has been dropped from the case. SDRMA has sent the District an invoice for $1,000, representing the deductible. Mr. Hamers sent a letter to Costa Mesa Disposal requesting they pay the $1,000 deductible, and Costa Mesa Disposal has forwarded the request to its insurance carrier. Costa Mesa Disposal has agreed to pay the $1,000 should their insurance carrier deny the claim. Mr. Burns notified the Board that Mr. Richard Shirey has filed a lawsuit in small claims court. Mr. Burns will update the Board as more information becomes available. LOCAL MEETINGS Chamber of Commerce Legislative Committee October Meeting Report Director Schafer reported the meeting was canceled due to the election. Chamber of Commerce Summit Committee October Meeting Director Schafer reported the meeting was canceled due to the election. 4 COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held November 15, 1996 Page 9 Independent Special Districts of Orange County (ISDOC) Meeting Mr. Hamers reported receiving a telephone call from Mr. Sterling Fox to alert him of the upcoming quarterly meeting on November 21, 1996 at 11:30 a.m. The speaker for the meeting will be Mr. Ted Newland. Mr. Hamers requested interested Board members contact Ms. Reichle. Local Agency Formation Commission ( LAFCO) Special Districts Advisory Committee Meeting Director Schafer attended the LAFCO meeting and offered the minutes for the Board's perusal. Director Schafer reported the agenda covered the Tri- Cities Water District proposal, the District consolidation criteria and LAFCO workshop. Orange County Sanitation Districts (OCSD) Regular Meeting President Ferryman reported the meeting for November has not yet taken place. President Ferryman reported on. the committee meeting he attended where he received a letter from LAFCO strongly encouraging the consolidation. President Ferryman advised the Board of the drug problem concerning a few members of the Orange County Sanitation Districts. It appears that approximately thirty employees will be dismissed for their connection and involvement. President Ferryman advised the Board there are a number of new directors on the OCSD Board. City of Costa Mesa Council Meeting Report October 21, 1996 Director Reade attended the Council meeting of October 21, 1996, and reported the Council discussed the Shalimar situation. COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held November 15, 1996 Page 10 November 4, 1996 President Ferryman attended the November 4, 1996, meeting and reported the Council further discussed the Shalimar situation. An assessment district was not established, and the issue has been postponed for 90 days. OLD BUSINESS - revisited Trash Collection Field Survey Update Ms. Guastella reported that Mr. Hector Garibay has completed the entire route, verifying service and addresses. Ms. Guastella will compare the field study report to District computer records and make the necessary changes. This project will ensure that District parcel records are accurate. District Office Staffing Update Mr. Hamers reported personnel has submitted a draft flyer to advertise for the position of Assistant Manager of the C.M.S.D. /Management Analyst. Mr. Hamers recommended assigning the Clerk duties to Ms. Revak, and separating the Assistant Management duties. Mr. Hamers advised additionally that Ms. Guastella's position will be studied for reclassification with a new job title. Orange County Landfills Strategic Alternatives Mr. Hamers introduced a letter from Mr. William Morris, Director of Public Services, dated November 7, 1996. Mr. Morris is requesting the District's co- participation in the funding of a consultant study for the purpose of critiquing the County of Orange's consultant study on landfill strategic alternatives. Mr. Morris requests District participation in the amount of $ 500. Mr. Hamers further introduced a letter from Mr. Kevin Murphy, City Manager, Newport Beach, dated October 3, 1996, to Orange County City Managers. Mr. Murphy's letter outlines the services proposed by Hilton Farnkopf for the study. 4 COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held November 15, 1996 Page 11 Mr. Hamers introduced a memo from the Orange County Integrated Waste Management Department, dated November 6, 1996, to the Orange County Refuse Haulers. The memo contains information on the A.G. Edwards & Sons, Inc. contract and the Alex Brown and Sons, Inc. contract. Mr. Hamers advised the Board of a discussion he held with Mr. Mike Silva, President, C. R. Transfer, regarding a review of the Hilton Farnkopf study and the current views of the future of trash fees. Mr. Hamers spoke to Ms. Vicki Wilson, Director, Integrated Waste Management Department, who agreed that the District be recognized as an agency responsible for trash hauling. The County is determining whether to add the District to the Cities currently recognized or create another division of public agencies. President Ferryman advised the Board the League of Cities recommends that the landfill be retained by the County. The County wants to have a disposal contract in place before retaining the landfill. President Ferryman further advised that the Waste Commission is in agreement with the League of Cities recommendation. President Ferryman expressed displeasure at being left out of the information loop by the Orange County Integrated Waste Management Department. President Ferryman recommended requesting the City of Costa Mesa recognize the Costa Mesa Sanitary District as a fifty - percent participant in the study. President Ferryman directed Staff to prepare a letter to Ms. Vicki Wilson requesting recognition in either a separate category for government agencies or along with the Cities. Director Schafer expressed concern over the 90 -day limit required for the signed Waste Disposal Agreements. President Ferryman echoed Director Schafer's concerns. Director Reade motioned to participate in the funding of a consultant study for the purpose of critiquing the County of Orange's consultant study on landfill strategic alternatives, not to exceed $500 and directed Staff to dispatch a letter to Ms. Vicki Wilson requesting recognition for the Costa Mesa Sanitary District. Director Perry seconded. Motion carried 5 -0. COSTA MESA SANITARY DISTRICT E Minutes - Board of Directors Meeting held November 15, 1996 Page 12 NEW BUSINESS Election Results President Ferryman and Director Perry were reelected to the Costa Mesa Sanitary District Board. Director Schafer motioned that the emergency need arose after the agenda was prepared to include an item regarding the meeting required by Resolution to swear in new Board members. Director Reade seconded. Motion carried unanimously to add this item to the Agenda. Director Schafer motioned to cancel the meeting of the first Friday in December, and have President Ferryman and Director Perry sworn in on December 12, 1996, at 5:55 p.m. immediately preceding the regular meeting, and directing Mr. Burns to bring back a document to repeal the Resolution requiring the new officers to be sworn in on the first Friday in December. Director Perry seconded. Motion carried unanimously. California Special Districts Association Membership Mr. Hamers introduced a request for 1997 membership dues for the CSDA in the amount of $1,879.00. Motion was made by Director Reade, seconded by Director Perry, and carried unanimously, to pay the membership dues in the amount of $1,879.00. Director Reade asked that staff look into liability insurance from another source so that membership in CSDA would not be mandatory. PUBLIC COMMENTS There were no public comments. ORAL COMMUNICATIONS Director Reade expressed congratulations on the election results to President Ferryman and Director Perry. COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held November 15, 1996 Page 13 ADJOURNMENT At 1:35 p.m. President Ferryman adjourned the meeting. Secretary President w COSTA MESA SANITARY DISTRICT Minutes of Board of Directors Regular Meeting held October 10, 1996 Call to Order: The Board of Directors of the Costa Mesa Sanitary District met in regular session on October 10, 1996, at 4:00 p.m., in Conference Room 1 -A at the Civic Center, 77 Fair Drive, Costa Mesa. Director Ferryman called the meeting to order at 4:00 p.m. Director Perry led the Pledge of Allegiance. Director Reade gave the Invocation. Roll Call: Directors Present: James Ferryman, Arthur Perry, Nate Reade, Arlene Schafer, Dan Worthington Staff Present: Robin Hamers, Manager /Engineer; Alan Burns, General Counsel; Florine Reichle, Assistant Manager /Clerk of the District; Susan Temple, Treasurer; Dawn Guastella, Permit Specialist; Joan Revak, Administrative Secretary. Others Present: None. CONSENT CALENDAR On motion by Director Schafer, seconded by Director Perry, and carried 5-0, all Consent Calendar items were approved as recommended. MINUTES Approved Minutes of Regular Meeting, September 12, 1996 Report for Study Session September 23, 1996 printed on recycled paper The minutes for the regular meeting of September 12, 1996, were approved as distributed. The report for study session of September 23, 1996, was received and filed. P, COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held October 10, 1996 Page 2 REPORTS MANAGER'S REPORTS Approved Occupancy Report and payment of $161,067.08 to Costa Mesa Disposal for trash collection services for October 1996 REFUNDS The Trash Occupancy Count reflected no increase or decrease in the occupancy report for solid waste collection as of October 1, 1996. Therefore, the total for October is 21,930. Board directed Staff to prepare a warrant for $161,067.08 to Costa Mesa Disposal on November 1, 1996, for payment for October trash collection based on the October count of 21,930. Approved payment of A sewer refund request from Mr. Albert Cochran was $35.44 to approved in the amount of $35.44 for property located Mr. Albert Cochran at 1845 Monrovia, Space 65, a trailer, Assessor's Parcel No. 892 - 110 -65 for fiscal years 1994 -1995 and 1995 -96. RECYCLING REPORTS Waste Diversion Report September 1996 was received and filed Approved Contract Payment to CR Transfer for $104,675.82 Sewer fees are charged to the owner of the trailer park on his or her property statement. The Waste Diversion Report for September 1996 showing a 31.41% diversion rate was received and filed. The Board approved contract payment to CR Transfer for recycling services and disposal for the month of September 1996 in the amount of $104,675.82. Approved Minutes of The minutes for the District Safety Committee meeting District Safety Committee of September 11, 1996, were approved as distributed. Meeting September 11, 1996 ;w� primed on recycled paper N COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held October 10, 1996 Page 3 TREASURER'S REPORTS Financial Report as of September 30, 1996, was received and filed Report of Monies on Deposit as of September 30, 1996, was received and filed The Financial Report as of September 30, 1996, was accepted as submitted. The Report of Monies on Deposit as of September 30, 1996, was accepted as submitted. Approved Warrant 97 -04 Warrant Resolution #CMSD 97 -04 was approved, for October 1996, in the authorizing the President and Secretary to sign the amount of $415,522.40 warrant and instructing the Finance Department to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $415,522.40 ENGINEER'S REPORTS Project Status Report was The Project Status Report for October 1, 1996, was received and filed accepted as submitted. WRITTEN COMMUNICATIONS Mr. Hamers reported receipt of a notice from the Local Agency Formation Commission ( LAFCO) advising of a workshop to be held November 19, 1996, from 9:00 a.m. to 11:30 a.m. at the City of Huntington Beach Library. Topics to be covered will include property tax negotiations, sphere updates /amendments, City /District mergers, District consolidation, annexation applications, and restructuring government to improve service delivery. Mr. Hamers recommended any two Directors interested in attending the LAFCO workshop contact Staff to make reservations for attendance. The workshop invitation states the workshop is for "staffs of cities and special districts:' Ms. Reichle will contact LAFCO to inquire about the Directors attending. Director Schafer expressed a desire to attend the workshop if it is not limited to staff members. Mr. Hamers additionally introduced a letter from Mr. Paul Shoenberger dated October 8, 1996. Mr. Hamers advised that Mr. Shoenberger met with him to discuss the District, its goals, and Mr. Shoenberger's background. el� printed on recycled paper N COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held October 10, 1996 Page 4 Mr. Hamers expressed he found Mr. Shoenberger to be very well versed in special districts. Mr. Shoenberger has a background in water resources planning, and construction management. MANAGER'S REPORTS SOURCE REDUCTION AND RECYCLING ELEMENT - AB939 STATUS OF CITY'S WASTE PROGRAM Anti - Scavenging Enforcement Mr. Hamers introduced an interoffice memorandum from Ms. Sandra M. Benson, Senior Code Enforcement Officer, Dated October 3, 1996. The memorandum contains a comprehensive summary of enforcement activity occurring from September 6, 1996 to October 1, 1996, with dates, times and actions taken. From September 6 to October 1, two citations were issued. One of the citations issued was for a second offense. Ms. Guastella spoke with Ms. Benson regarding implementing a tracking system to monitor the results of the scavenging citations issued. Ms. Benson informed Ms. Guastella that the Courts have no time to track small offenses, and that the City Attorney will not track scavenging offenses citations. Mr. Burns informed the Board the City Court Liaison Officer can track the citations and also suggested that Ms. Guastella visit the Court to set up a procedure to obtain information on a regular basis Ms. Temple suggested Ms. Guastella call Sergeant Dave Walker to request the name of the Court Liaison Officer. President Ferryman requested Staff investigate further into tracking the results of citations given to scavengers. Director Schafer requested the inclusion of street locations on the report from Ms. Benson. Ms. Guastella reported she asked Ms. Benson to include location information in the report, and Ms. Benson related the addition of location information may present a problem. Mr. Hamers suggested Ms. Guastella inform Ms. Benson that she is seeking the location information at the direction of the Board. Director Schafer stated that College Park still has scavengers and she would be interested in further information regarding locations being investigated. printed on recycled paper COSTA MESA SANITARY DISTRICT Minutes- Board of Directors Meeting held October 10, 1996 Page Household Hazardous Waste Event Ms. Reichle reported a very successful household hazardous waste event. The event was well organized with a total of 216 vehicles participating in the collection event. There were volunteers present from the Beacon Home Men's Alcohol and Drug Recovery Home in San Pedro and four members from the California Conservation Corps. There was a total of 27,716 pounds of hazardous waste material collected with 100 % being recycled in California. Ms. Reichle attended the event and took photographs for a pictorial presentation for the Board. Ms. Reichle estimated the cost for the household hazardous waste event was approximately $35,000. Fall 1996 Newsletter Ms. Reichle presented a draft of the newsletter, Waste Happenings, to the Board. Ms. Reichle anticipates the final newsletter will be printed and mailed by the third week of October. Director Worthington suggested revisions including reflecting Director Schafer's position as Secretary of the Board, and enhancing the article on the screening of trash containers. Mr. Homers suggested moving the article on screening trash containers to the front page of the newsletter. Director Worthington further suggested including information about the expected recycling percentage of 50% by the year 2000. Telephone Directory Recycling Program Ms. Reichle advised the Board that Pacific Bell has a new program coordinator who did not inform the District the telephone directories would be delivered two months earlier than the usual date of November 11. Ms. Reichle stated that, upon learning of the new issuance date, Staff worked rapidly to get collection bins in place and prepare flyers and posters. A hotline with messages in both Spanish and English has been set up. The revised program dates are from September 23, 1996, to November 28, 1996. Ms. Reichle reported enthusiasm from the schools for the program. ;�� printed on recycled paper. COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held October 10, 1996 Page Ms. Reichle reported that Ms. Revak is monitoring the individual locations to provide a weekly count. Ms. Reichle advised the Board there will be money remaining from the telephone recycling program after awarding monies to the participating schools since all schools did not choose to participate. ENGINEER'S REPORTS Project No. 142 - Adams Avenue Force Main Accept Improvements and File Notice of Completion Mr. Hamers recommended Board accept improvements as completed and file a Notice of Completion. Director Reade motioned to accept the improvements for Project No. 142, Adams Avenue Force Main. Director Perry seconded. Motion carried 5 -0. Payment of Retention and Exonerate Bonds Mr. Hamers recommended the Board authorize the payment of retention and exonerate bonds. Director Perry motioned to authorize payment of 5% retention 35 days after Notice of Completion is recorded, exonerate labor and material bond after Notice of Completion is recorded, and faithful performance bonds one year after the Notice of Completion is recorded. Director Reade seconded. Motion carried 5 -0. Project No. 129 - Bristol Street Pumping Station Three -Party Agreement Mr. Hamers reported the three -party agreement is not ready for the Board's consideration at this time. TREASURER'S REPORTS Orange County Bankruptcy Update Ms. Temple stated there was nothing to report. ;�� printed on recycled paper COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held October 10, 1996 Page 7 Investment Oversight Committee - October 10, 1996 The Investment Oversight Committee meeting was held immediately preceding the regular meeting. Ms. Temple reported on the September Treasurer's report and reviewed the mechanics of a Freddie Mac investment. The Investment Oversight Committee report was accepted as submitted. ATTORNEY'S REPORTS Charles Chen v. Costa Mesa Sanitary District Mr. Burns informed the Board there is a court hearing set in Superior Court for October 31, 1996, on the Charles Chen v. Costa Mesa Sanitary District matter. Mr. Burns is seeking a written decision from Superior Court interpreting the statute of limitations for future guidance to the Board. Discussion was held regarding the importance of seeking the Superior Court decision. Director Schafer motioned to approve Mr. Burns seeking disposition in Superior Court on the Charles Chen v. Costa Mesa Sanitary District matter. Director Perry seconded. Motion approved unanimously. Annexation No 248 - 1090 South Bristol Street Resolution No. 96 -590 - Making Application to LAFCO Mr. Hamers reported a Cal Trans maintenance station is under construction at 1090 South Bristol Street. The maintenance station will require sewer service. Mr. Hamers advised the section of property is within the boundaries of the Costa Mesa Sanitary District, but this portion had not been previously annexed . Mr. Burns presented Resolution No. 96 -590, A RESOLUTION OF APPLICATION BY THE COSTA MESA SANITARY DISTRICT REQUESTING THE LOCAL AGENCY FORMATION COMMISSION TO TAKE PROCEEDINGS FOR THE ANNEXATION OF TERRITORY, BEING ENGINEER'S NO. 248. Director Schafer motioned to adopt Resolution No. 96 -590. Director Reade seconded. Motion carried unanimously. ;9� printed on recycled paper COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held October 10, 1996 Page 8 Resolution No. 96 -591 - Zero Tax Exchange Mr. Burns further presented Resolution No. 96 -591, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, CONSENTING TO ZERO TAX EXCHANGE ON AN ANNEXATION DESCRIBED AS ENGINEER'S NO. 248 TO THE DISTRICT; ESTABLISHING CONDITIONS OF WAIVER AND STATING REASONS THEREFOR. Director Schafer motioned to adopt Resolution No. 96 -591. Director Reade seconded. Motion carried unanimously. Amendment to CR Transfer Agreement Mr. Burns reviewed the amendment to the agreement between the Costa Mesa Sanitary District and CR Transfer amended by direction of the Board at the September Board meeting. The amendment reflects the agreement between CR Transfer and the District regarding disposition of savings realized in the event CRT uses a non - Orange County landfill with lower disposal fees. CRT will credit the District with an amount equal to 75% of the savings realized by not using the Orange County landfill. Director Perry motioned to approve the amendment to the CR Transfer agreement. Director Reade seconded. Motion carried unanimously. Resolution No. 96 -592 - Correcting 1996 -97 Trash Collection Charges Mr. Burns outlined Resolution No. 96 -592, a resolution that will enable the District Treasurer to earmark the amount of money representing the overcharge collected during the 1996 -1997 fiscal year so that it can be used to further reduce the rates imposed in the next fiscal year. Mr. Burns explained that the money and its accrued interest will not be spent on any expenditure. Mr. Burns presented Resolution No. 96 -592, A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT EARMARKING THE PROCEEDS OF TRASH COLLECTION CHARGES COLLECTED IN 1996 -1997 FOR USE IN REDUCING FUTURE CHARGES. Director Reade motioned to adopt Resolution No. 96 -592. Director Schafer seconded. Motion carried unanimously. LOCAL MEETINGS Chamber of Commerce Legislative Committee September Meeting Report Director Schafer reported there was no meeting held in September. printed on recycled paper COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held October 10, 1996 Page 9 Chamber of Commerce Summit Committee September Meeting Director Schafer reported there was no Summit meeting in September. Director Schafer updated the Board on the Disaster Preparedness Committee and their 'plans to visit clubs and organizations with the earthquake preparedness information. The committee is also investigating utilizing a shopping center to host an earthquake preparedness booth to distribute booklets. The booth could also provide companies a location to exhibit and sell their earthquake preparedness materials. Independent Special Districts of Orange County (ISDOC) Meeting Mr. Hamers reported receipt of the minutes of the ISDOC meeting and provided the minutes for the Board's perusal. Local Agency Formation Commission (LAFCO) Special Districts Advisory Committee Meeting Director Schafer reported she will attend the next meeting scheduled for October 17, 1996. Orange County Sanitation Districts (OCSD) Regular Meeting President Ferryman informed the Board there was a passing vote to postpone the consolidation of the Sanitation Districts until January 1997. City of Costa Mesa Council Meeting Report September 16, 1996 Director Reade attended the September 16, 1996, Council meeting and reported the postponement regarding the helicopter. Director Reade also reported that Mayor Joe Erickson recognized and introduced him at the meeting. �� printed on recycled paper COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held October 10, 1996 Page 10 October 7, 1996 Director Perry reported attendance at the October 7, 1996, Council meeting and reported the Council approved 12 residential condominiums on Tustin Avenue. OLD BUSINESS Trash Collection Field Survey Update Ms. Guastella reported the program is progressing very well. Ms. Guastella explained she had done a comparison of the last eight weeks' worth of reports. She noted there was a balance between the locations being charged for more units than necessary and those not being charged enough, with an equal amount of both removal and addition of units. Ms. Guastella reported the surveyor is having difficulty locating addresses on buildings or curbs. District Office Staffing Mr. Hamers' reviewed discussion held during the study session of September 23, 1996 on the topic of District office staffing. Director Reade motioned to direct the Manager to meet with the Director of Personnel for the City of Costa Mesa requesting that the City provide a new Management Analyst who will act as Assistant Manager for the District as a City employee. Director Schafer seconded. Motion carried unanimously. Screening of Trash Containers Ms. Reichle met with City Staff to discuss the implementation of items to increase public awareness as suggested by Mr. Bill Morris in his memo to City Council dated September 4, 1996. Director Worthington suggested utilizing the code enforcement officer by having him place reminder notes on trash cans left out beyond the specified time period. Ms. Guastella suggested updating the fluorescent green cards to include directing recipients to remove trash containers from the parkway and place them out of sight. Ms. Guastella stated she mails these cards daily, and would make them available to the code enforcement officer. Ms. Reichle estimated the cards would take approximately three weeks to prepare. .ti COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held October 10, 1996 Page 11 Director Perry requested an update report on the number of cards distributed and the effects, if any. NEW BUSINESS OCEMO (Emergency Management Organization) Vote to include Disaster Recovery Alliance as Members Mr. Flamers presented a ballot from OCEMO, dated September 9, 1996, requesting the District cast their vote on whether the Orange County Disaster Recovery Alliance ( OCDRA) should be approved for OCEMO membership. Director Schafer motioned to approve the signature casting a vote to allow OCDRA membership in OCEMO. Director Perry seconded. Motion carried unanimously. PUBLIC COMMENTS There were no public comments. ORAL COMMUNICATIONS Director Schafer attended the Candidates' Night meeting and advised the Board it will be televised. President Ferryman invited the Board members and Staff to attend Costa Mesa High School's Mustang Corral that will include a carnival. The Mustang Corral will be held November 1, 2, and 3. President Ferryman will be preparing chili for the event. A retirement party in Ms. Reichle's honor will be held January 30, 1997. ADJOURNMENT At 5:20 p.m. President Ferryman adjourned the meeting. Secretary printed on recycled paper President a COSTA MESA SANITARY DISTRICT Minutes of Board of Directors Regular Meeting held September 12, 1996 Call to Order: The Board of Directors of the Costa Mesa Sanitary District met in regular session on September 12, 1996, at 6:00 p.m., in Conference room 1 -A at the Civic Center, 77 Fair Drive, Costa Mesa. Director Ferryman called the meeting to order at 6:00 p.m. Director Schafer led the Pledge of Allegiance. Director Reade gave the Invocation. Roll Call: Directors Present: James Ferryman, Arthur Perry, Nate Reade, Arlene Schafer. Directors Absent: Dan Worthington, absent and excused. Staff Present: Robin Hamers, Manager /Engineer; Alan Burns, General Counsel; Florine Reichle, Assistant Manager /Clerk of the District; Susan Temple, Treasurer; Reba Coulter, Finance; Dawn Guastella, Permit Specialist; Joan Revak, Administrative Secretary. Others Present: Mr. Mike Evans, 1720 Whittier Avenue, Costa Mesa; Mr. Richard Shirey, 8902 Burlcrest Drive, Huntington Beach; Mr. Mike Silva, 11292 Western, Stanton; Mr. Mike Kilbride, 5515 River Avenue, Newport Beach, 92663; Mr. Al Lachman, 9141 Belcardo Drive, Huntington Beach, 92646. CONSENT CALENDAR On motion by Director Perry, seconded by Director Schafer, and carried 4 -0, all Consent Calendar items were approved as recommended. MINUTES Approved Minutes of The minutes for the special meeting of August 7, 1996, Special Meeting, were approved as distributed. August 7, 1996 COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held September 12, 1996 Page 2 Approved Minutes of The minutes for the regular meeting of August 8, 1996, Regular Meeting, were approved as distributed. August 8, 1996 Approved Minutes of The minutes for the special meeting of August 22, Special Meeting, 1996, were approved as distributed. August 22, 1996 Approved Minutes of The minutes for the special meeting of August 29, Special Meeting 1996, were approved as distributed. August 29, 1996 REPORTS MANAGER'S REPORTS Approved Occupancy Report and payment of $161,067.08 to Costa Mesa Disposal for trash collection services for September 1996 REFUNDS PROOF OF OUTSIDE TRASH SERVICE AND SIGNED STATEMENTS The Trash Occupancy Count reflected an increase of 32 units in the occupancy report for solid waste collection as of September 1, 1996. Therefore, the total for September is 21,930. Board directed Staff to prepare a warrant for $161,067.08 to Costa Mesa Disposal on October 1, 1996, for payment for September trash collection based on the September count of 21,930. Approved payment of In accordance with Resolution No. 96 -584, adopted by $162.71 to the Costa Mesa Sanitary District on April 17, 1996, a Ms. Jo Ann Vanderpool trash refund request from Ms. Jo Ann Vanderpool was approved in the amount of $162.71 for property located at 2223 -H Pacific Avenue, a one -unit parcel, Assessor's Parcel No. 931 -17 -016, for fiscal year 1995 -96. Ms. Vanderpool has provided evidence of outside trash service and a signed statement as required by the Costa Mesa Sanitary District. ,. a h COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held September 12, 1996 Page 3 RECYCLING REPORTS Waste Diversion Report August 1996 was received The Waste Diversion Report for August 1996 showing and filed a 35.50% diversion rate was received and filed. Approved Contract Payment to CR Transfer The Board approved contract payment to CR Transfer for $109.769.32 for recycling services and disposal for the month of August 1996 in the amount of $109,769.32. TREASURER'S REPORTS Financial Report as of The Financial Report as of August 31, 1996, was August 31, 1996, was accepted as submitted. received and filed Report of Monies on The Report of Monies on Deposit as of August 31, Deposit as of August 31, 1996, was accepted as submitted. 1996, was received and filed Approved Warrant 97 -03 Warrant Resolution #CMSD 97 -03 was approved, for September 1996, in the authorizing the President and Secretary to sign the amount of $485,969.35 warrant and instructing the Finance Department to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $485,969.35 ENGINEER'S REPORTS Project Status Report was The Project Status Report for September 1, 1996, was received and filed accepted as submitted. ATTORNEY'S REPORTS Richard Shirey Claim - 1665 Irvine Avenue Mr. Burns introduced a claim filed by Mr. Richard Shirey, who maintains the Costa Mesa Sanitary District is financially liable for a sewer blockage occurring on July 12, 1996, at 1665 Irvine Avenue, Costa Mesa. COSTA MESA SANITARY DISTRICT X Minutes Board of Directors Meeting held September 12, 1996 Page 4 Mr. Hamers provided a brief synopsis of the circumstances for the Board, advising that the sewer lateral at 1665 Irvine Avenue started malfunctioning. Mr. Shirey contacted Mr. Mike Evans, plumbing contractor, who excavated to the Wye in an attempt to clear the blockage. This Wye was located approximately 19 feet down, and near the center of Irvine Avenue. Mr. Shirey then contacted Mr. Mike Kilbride, general contractor, to complete the repairs. Mr. Shirey's claim maintains that the condition of the Wye caused the blockage, therefore making the Costa Mesa Sanitary District responsible for the repairs totalling $24,132.62. Mr. Hamers further explained this section of sewer was part of a televised study conducted in 1991, and upon reviewing that video, noted roots progressing into the sewer main from the sewer lateral. Two problems were noted in the sewer lateral. There was a crack in the Wye connecting the lateral to the sewer main at the joint between the sewer lateral and the sewer main. There also appeared to be a separation in the lateral further up towards the property. Mr. Hamers explained the District has maintained a policy of rejecting claims involving problems in the sewer lateral. Mr. Hamers' investigation determined the sewer main was flowing properly at all times and did not add to the problem of the sewer lateral. Mr. Hamers contends the Wye is an integral part of the lateral, thereby not the responsibility of the District. Mr. Shirey, owner, Mr. Mike Evans, plumbing contractor, and Mr. Mike Kilbride, general conractor, were in attendance at the meeting. Mr. Shirey purports the problem existed in the Wye, which he contends falls into the District's jurisdiction. Mr. Mike Kilbride, general contractor, advised the Board that upon investigating the Wye, he discovered that in addition to the crack on the front of the Wye the entire back portion of the Wye was in a deteriorated condition with missing pieces. Mr. Mike Evans, plumbing contractor, related that his investigations determined the Wye is an integral part of the sewer main. Mr. Evans further asserted that Mr. Paul Guzman, Sanitary District Inspector, was on site during the excavation and claimed that if the problem was with the Wye or the saddle on the main, the responsibility for costs would be with the District. Mr. Hamers explained that despite Mr. Guzman's purported statement, that is not the policy of the Costa Mesa Sanitary District. Mr. Burns advised further investigation, including review of records and photographs, should be conducted before a determination of liability can.be made. Mr. Burns recommended the Board reject the claim and research the matter further. COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held September 12, 1996 Page 5 Director Reade motioned to reject Mr. Shirey's claim for $24,132.62, and to continue monitoring of this claim with the SDRMA. Director Perry seconded. Motion to reject Mr. Shirey's claim carried unanimously. OLD BUSINESS CR Transfer's Use of Landfills - Presentation by Mike Silva Mr. Hamers introduced a memo regarding CR Transfer's use of landfills. Mr. Mike Silva, President of CR Transfer, was in attendance at the Board meeting and discussed the three items listed in the memo. Mr. Silva outlined future expectations regarding the savings in landfill fees previously achieved by CR Transfer. Mr. Silva has been utilizing two waste -to- energy plants and BKK. Mr. Silva explained that BKK, a landfill located in Azusa, is slated for closure on Sunday, September 15, 1996. The closure of this facility will lead to a larger amount of trash available to waste -to- energy plants by other haulers, thereby possibly reducing Mr. Silva's opportunity to participate in the utilization of these facilities. This will mean a return to Orange County landfill facilities. Mr. Silva agreed to pass 75% of any future savings on landfill fees back to the District. Mr. Silva discussed the status of Orange County landfills, and the utilization of A. G. Edwards & Sons as consultants to study alternative prospects for the County landfills. Alternatives being considered included selling, leasing to a private enterprise, and restructuring of the County with continued maintenance of the landfills. Director Perry motioned to direct Staff to prepare an addendum to the contract with CR Transfer reflecting the receipt of 75% of future savings on landfill fees and return the addendum to the Board for consideration. Director Schafer seconded. Motion carried unanimously. WRITTEN COMMUNICATIONS Mr. Hamers introduced a letter from Mr. Ken Sonksen, President of the Board of Directors of the SDRMA, dated August 21, 1996, stating they are going to change their fiscal year to July 1 through June 30. Mr. Hamers further introduced a copy of a letter sent to the Costa Mesa City Council Members from the Wallace Avenue Improvement group, dated August 14, 1996. COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held September 12, 1996 Page 6 In this letter, Mr. Phil Morello expresses the Wallace Avenue Improvement Group's support of the screening of trash containers. Mr. Hamers presented a memo from Mr. William Morris, Director of Public Services, dated September 4, 1996. Mr. Morris' memo outlined suggestions to be utilized in an effort to make residents aware of the Costa Mesa Municipal Code Section 8 -81 (c) prohibiting homeowners from leaving their trash containers in any street or alley of the City, or allow the trash containers to be visible from the street after 12:00 midnight on the day of trash collection. The memo suggests publishing articles and inserting notices in various publications to notify the residents of the Code and enlist their participation. Ms. Reichle presented a memo containing the 1996 telephone directory recycling program's drop -off bin locations and a list of participating and nonparticipating schools. Mr. Hamers reported the inclusion of this information in the next newsletter. MANAGER'S REPORTS SOURCE REDUCTION AND RECYCLING ELEMENT - AB939 STATUS OF CITY'S WASTE PROGRAM Anti - Scavenging Enforcement Mr. Hamers introduced an interoffice memorandum from Ms. Sandra M. Benson Senior Code Enforcement Officer, Dated September 5, 1996. The memorandum contains a comprehensive summary of enforcement activity occurring from August 13, 1996, to September 4, 1996, with dates, times and actions taken. From August 13 to September 4, four citations were issued. Ms. Guastella reports the enforcement program is working very well, and she has not received any scavenging complaint phone calls. Mr. Burns suggested tracking the outcome of the scavenging incidents to assist in the future prosecution of repeat offenders. Mr. Hamers reported the City has readopted its $1.00 fee per ton per hauler in the City. The Costa Mesa Sanitary District is waived under their agreement with the City. Mr. Hamers further reported that when the landfill fees were reduced from $35.00 per ton to $27.00 per ton, the Costa Mesa Sanitary District adjusted its budget and COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held September 12, 1996 Page 7 passed the savings along to its residents. The City of Costa Mesa had not determined whether any other trash haulers operating in Costa Mesa have reduced their rates to pass the savings along to their customers. Mr. Hamers reported receipt of an interoffice memorandum dated September 12, 1996, from Mr. William J. Morris, Director of Public Services, City of Costa Mesa, reflecting the August 1996 statistics for scavenging enforcement. There were nine citations out of twenty calls for service. SRRE EDUCATIONAL PROGRAM Household Hazardous Waste Grant Ms. Reichle reported Channel 3 filmed Ms. Guastella's garage, and featured interviews with Mr. Hamers and Ms. Donna Theriault of the City of Costa Mesa. Ms: Reichle reported 238 total telephone calls to the Hazardous Waste hotline as of September 12, 1996. Ms. Reichle reported _187 of the people calling plan to participate in the collection event. An ad will run in the Pilot appearing on Saturday, September 15, 1996, advising residents of the program. The deadline for participants to call in has been extended to September 18, 1996. ENGINEER'S REPORTS Boyle Engineering Corporation Independent Report on 1996 -97 Capital Improvement Program Director Schafer motioned to accept the report from Boyle Engineering Corporation. Director Perry seconded. Motion carried unanimously. Project No. 129, Bristol Street Pumping Station - Request to have CMSD be the Design Agency Mr. Hamers informed the Board that the Orange County Development Agency. (OCDA) and the City of Newport Beach (CNB) requested the Costa Mesa Sanitary District be the design agency for the new sewer improvements to serve the rezoned Santa Ana Heights area. Mr. Hamers outlined the project and stated that all costs of upsizing the sewer facilities will be absorbed by the Orange County Development Agency. COSTA MESA SANITARY DISTRICT Minutes Board of Directors Meeting held September 12, 1996 Page 8 Director Reade motioned to approve the Costa Mesa Sanitary District being the design agency in concept, subject to Staff bringing back to the Board a three -party agreement between the Orange County Development Agency, City of Newport Beach and the Costa Mesa Sanitary District outlining the actual design costs, maintenance and ownership responsibilities. Director Perry seconded. Motion carried unanimously. TREASURER'S REPORTS Orange County Bankruptcy Update Ms. Temple reported the County is in the process of attempting to resolve many of the disputes, on a category by category basis, that have been claimed. The Costa Mesa Sanitary District has one claim in dispute, the claim Ms. Temple submitted for monies said to be owed the District in a report generated by the County. Ms. Temple will be contacted when the County is ready to resolve this claim, and will bring the results of that meeting to the Board. ATTORNEY'S REPORTS - Revisited Charles Chen v. Costa Mesa Sanitary District Mr. Burns informed the Board the Court awarded Mr. Charles Chen an additional $2,847.78 refund. Mr. Burns reported he has appealed the decision and will represent the District in Superior Court in this matter. Ms. Reichle represented the District in small claims court and reported the judge did not count the first year the tax bill containing the charge was corrected and determined an additional year should be awarded to Mr. Chen. Mr. Hamers recommended pursuing this in Superior Court to refrain from setting a precedent for future refunds. Director Reade motioned to accept the report. Director Perry seconded. Motion carried unanimously. United States Government v. Montrose Chemical Corporation Mr. Burns introduced a letter from Mr. Thomas L. Woodruff, Special Legal Counsel, dated August 9, 1996. Mr. Burns briefly outlined the current status of the litigation. The trial judge, Honorable A. Andrew Hauk, approved the agreement, but his COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held September 12, 1996 Page 9 decision was taken on appeal by the corporate defendants. The Ninth Circuit Court of Appeal has reversed Judge Hauk's order and remanded it to him for further consideration. The consensus of the Liaison Counsel for the ten groups of local agencies was to negotiate a new Consent Decree. The terms for the new Consent Decree have been reached and no additional financial contribution will be required by any parties. Mr. Woodruff's letter advised that the Consent Decree requires each entity approve and execute this agreement. Director Perry motioned to approve the amended Consent Decree in the matter of the United States Government v. Montrose Chemical Corporation. Director Reade seconded. Motion carried unanimously. LOCAL MEETINGS Chamber of Commerce Legislative Committee August Meeting Report Director Schafer reported she was not in attendance at the August Chamber of Commerce Legislative Committee meeting and presented the agenda for the Board's perusal. Independent Special Districts of Orange County ( ISDOC) August 29, 1996 Quarterly Meeting Director Schafer thanked everyone who attended the meeting and stated she was pleased with the feedback received on her presentation. Director Reade commended Director Schafer's report at the ISDOC meeting and stated he was disappointed with the attendance. Orange County Sanitation Districts (OCSD) Regular Meeting President Ferryman informed the Board that a settlement was reached in the case concerning the deaths of two people. The settlement will total approximately five to ten million dollars. COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held September 12, 1996 Page 10 City of Costa Mesa Council Meeting Report August 19, 1996 Director Worthington attended the August 19, 1996, meeting and will present a report at the October Board meeting. September 3, 1996 There were no Directors in attendance at the September 3, 1996, meeting. OLD BUSINESS - Revisited Creative Management Solutions - Financial Study City /District Contract The Board directed Staff to pull this item from the agenda and bring it back in March of 1997. Assembly Bill 2109 Update Ms. Revak spoke with Mr. Matt Sarboraria of Senator Pringle's office regarding AB 2109, and was told the bill had moved through the various committees without a "no" vote, but fell victim to internal politics at the end of the session. Senator Pringle will make the bill his highest priority when they reconvene next year. Trash Collection Field Survey Update Mr. Hamers reported a person was hired to ride the trash trucks with a printout of all residences on the District's roll. Each and every residence is checked to verify service. Ms. Guastella reported the majority of corrections she has received thus far have been address corrections. Ms. Guastella receives the correction report daily and stated that the program is progressing satisfactorily. t COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held September 12, 1996 Page 11 Ms. Reichle reported Costa Mesa Disposal has been very cooperative in the efforts to update the records. Large Item Collection Final Report Ms. Reichle reported a total of 434.21 tons were collected during the 1996 large item collection program. 59.12 tons were metallic goods, of which 2.63 tons were recyclable. The net profit from metallics was $1,187.69. The cost of the program was $11,721, less the $1,187.69 received from the recyclables, for a grand total of $10,533.31. Ms. Reichle compared last years' program cost of $14,592 to this years' cost of $10,533.31 and determined the cost was lowered by $4,059 due to the decrease in landfill charges. Ms. Reichle recommended changing the method of notification for the 1997 program due to the numerous pizza establishments utilizing door hanger advertisements similar to the large item collection notification. NEW BUSINESS 1996 District Election Ms. Reichle advised the Board that Mr. Paul Shoenberger will be a candidate for the Costa Mesa Sanitary District Board. Mr. Shoenberger was invited to attend the September 12, 1996 Board meeting. PUBLIC COMMENTS. There were no public comments. ORAL COMMUNICATIONS There were no oral. communications. At 7:27 p.m. President Ferryman adjourned the meeting to a closed session to discuss personnel matters. NEW BUSINESS - Revisited Assistant Manager Position - Closed Session to Discuss Personnel Matters, Pursuant to Government Code Section 54957 COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held September 12, 1996 Page 12 RECONVENE At 8:05 President Ferryman ended the closed session and reconvened the regular meeting. No action was taken. ADJOURNMENT At 8:06 p.m. President Ferryman adjourned the meeting. Secretary President ` REVISED COSTA MESA SANITARY DISTRICT Minutes of the Board of Directors Special Meeting Held August 7, 1996 The Board of Directors of the Costa Mesa Sanitary District attended a duly noticed special meeting of the Local"Agency Formation Committee ( LAFCO) 'on August 7, 1996, 6:00 p.m. at 12 Civic Center Plaza, Santa Ana. Directors Present: James Ferryman, Arlene Schafer, Dan Worthington Dana M. Smith, Executive Officer, updated the Commission on her visit to Sacramento with regard to AB 2109. Ms. Smith predicted that the bill would bypass Senate Appropriations and make it to the Senate floor, and noted that there will be time for additional amendments. Ms. Smith suggested to the Commission that a "subcommittee be formed or a workshop be held to address AB 2109 and noted that timing is critical. Ms. Smith reported that LAFCO may charge for the costs associated with the consolidations of agencies and if the agencies do not comply, the County Auditor would withhold the property tax that would flow to that agency. Ms. Smith added that regardless of whether an agency wishes to fund the studies, LAFCO must comply with AB 2109, and there is no mechanism in the bill that would ensure LAFCO would receive funding in a timely manner. Commissioner Randal Bressette suggested staff address Speaker Pringle's office again to raise LAFCO's concerns. He added that LAFCO may be forced to do a tremendous amount of work without the budget to comply with the bill, and suggested the state put forth a mechanism that ensures funding. Commissioner James Silva noted that LAFCO will have a difficult time obtaining additional funding from the County. Ms. Smith requested County legal staff assistance in preparing draft amendments to AB 2109 to send to Speaker Pringle's office. The Commission reopened the public hearing on the Garden Grove Reorganization No. 141 proposal which was continued from June 17, 1996. Clark Alsop, Legal Council to LAFCO, reported that attorneys from both districts have brought up legal challenges and that legally the Commission can render a decision at this meeting and thus has a right to proceed with the hearing. After much discussion, public comments and comments from Commissioner Bressette, the Commission approved the staff recommendations, revised terms and conditions for Garden Grove Reorganization No. 141. The meeting adjourned at 9:40 p.m. No action was taken by the Board of Directors of the Costa Mesa Sanitary District. President Secretary f- , , N, J1 �7 P A;, I Mj:NT 96 SEP - 9 PM ul- STA MEsA: GALIFOR'N'IA %.a . °ow COSTA MESA SANITARY DISTRICT Minutes of the Board of Directors Special Meeting Held August 7, 1996 The Board of Directors of the Costa Mesa Sanitary District attended a duly noticed special meeting of the Local Agency Formation Committee ( LAFCO) on August 7, 1996, 6:00 p.m. at 12 Civic Center Plaza, Santa Ana. ' Directors Present: Arlene Schafer, Dan Worthington Dana M. Smith, Executive Officer, updated the Commission on her visit to Sacramento with regard to AB 2109. Ms. Smith predicted that the bill would bypass Senate Appropriations and make it to the Senate floor, and noted that there will be time for additional amendments. Ms. Smith suggested to the Commission that a subcommittee be formed or a workshop be held to address AB 2109 and noted that timing is critical. Ms. Smith reported that LAFCO may charge for the costs associated with the consolidations of agencies and if the agencies do not comply, the County Auditor would withhold the property tax that would flow to that agency. Ms. Smith added that regardless of whether an agency wishes to fund the studies, LAFCO must comply with AB 2109, and there is no mechanism in the bill that would ensure LAFCO would receive funding in a timely manner.. Commissioner Randal Bressette suggested staff address Speaker Pringle's office again to raise LAFCO's concerns. He added that LAFCO may be forced to do a tremendous amount of work without the budget to comply with the bill, and suggested the state put forth a mechanism that ensures funding. Commissioner James Silva noted that LAFCO will have a difficult time obtaining additional funding from the County. Ms. Smith requested County legal staff assistance in preparing draft amendments to AB 2109 to send to Speaker Pringle's office. The Commission reopened the public hearing on the Garden Grove Reorganization No. 141 proposal which was continued from June 17, 1996. Clark Alsop, Legal Council to LAFCO, reported that attorneys from both districts have brought up legal challenges and that legally the Commission can render a decision at this meeting and thus has a right to proceed with the hearing. After much discussion, public comments and comments from Commissioner Bressette, the Commission approved the staff recommendations, revised terms and conditions for Garden Grove Reorganization No. 141. The meeting adjourned at 9:40 p.m. No action was taken by the Board of Directors of the Costa Mesa Sanitary District. President Secretary SEP -6 pM 3-- 44 Li � 14 tk S 4 CAOFORNIA COSTA MESA SANITARY DISTRICT Minutes of the Board of Directors Special Meeting Held August 29, 1996 The Board of Directors of the Costa Mesa Sanitary ,District attended a duly noticed special meeting of Independent Special Districts of Orange County ( ISDOC) on August 29, 1996, 7:00 p.m. at the Municipal Water District of Orange County, 10500 Ellis Avenue, Fountain Valley. Directors Present: Arthur Perry, Nate Reade, Arlene Schafer, Dan Worthington Staff Present: Rob Hamers The minutes of the ISDOC meeting are as follows: 1. Sterling Fox opened the meeting and Joan Finnegan led the Pledge of Allegiance. 2. A report on LAFCO was given by John Withers with comments by Sheldon Singer, President of Garden Grove Sanitary District. 3. Profile of the Special District was presented by Arlene Schafer of the Costa Mesa Sanitary District. 5. Legislative Update was given by Keith Coolidge - AB 2109 In Senate Appropriations Committee 6. Program: A. Council of Governments - Presentation by Daryl Halls, Manager of Policy Development and Rick Bishop, Consultant. The first meeting was August 15, 1996. The Council of Governments replaces the Regional Advisory and Planning Council, and ISDOC is working to obtain representation. B. Proposed by -laws were approved. The meeting adjourned at 8:25 p.m. No action was taken by the Board of Directors of the Costa Mesa Sanitary District. President printed on recycled paper Secretary k COSTA MESA SANITARY DISTRICT Minutes of Board of Directors Special Meeting held August 22, 1996 Call to Order: The Board of Directors of the Costa Mesa Sanitary District met in special session on August 22, 1996 at 12:00 p.m. at the Civic Center, 77 Fair Drive, Costa Mesa. Director Ferryman called the meeting to order at 12:00 p.m. Director Perry led the Pledge of Allegiance. Director Reade gave the Invocation. Roll Call: Directors Present: James Ferryman, Arthur Perry, Nate Reade, Dan Worthington. Directors Absent: Arlene Schafer. Staff Present: Robin Hamers, Manager/Engineer; Alan Burns, General Counsel; Florine Reichle, Assistant Manager /Clerk of the District; Susan Temple, Treasurer; Reba Coulter, Finance; Dawn Guastella, Permit Specialist; Joan Revak, Administrative Secretary. Motion was made by Director Worthington, seconded by Director Reade to appoint Art Perry as Secretary Pro Tem. Motion carried 4 -0. PUBLIC HEARING - CONSIDERATION OF ANNUAL TRASH COLLECTION CHARGES TO BE COLLECTED WITH THE GENERAL TAXES Presentation of Report Ms. Temple presented a report illustrating a comparison of the proposed 1996 -97 trash rate to the 'rate established for the 1995 -96 fiscal year. The trash rate is based on the District budget as adopted. The proposed decrease in the 1996 -97 trash rate is due to an increase in the trash hauler contract, a decrease in landfill fees from $35 to $27 per ton, and a 112 unit drop in occupancy as compared with the previous fiscal year. The proposed 1996 -97 rate of $151.41 represents a decreased amount of $11.30 or 6.9 %. Open Public Hearing President Ferryman opened the public hearing regarding the consideration of annual trash collection charges to be collected with the general taxes. Printed on recycled paper COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held August 22, 1996 Page 2 Close Public Hearing No public comments were made. Director Reade motioned to close the public hearing. Director Perry seconded. Motion to close the public hearing carried unanimously. Determination Regarding Protests and Verification of Publication of Notice Mr. Burns reported that there were no written or oral protests received. Ms. Reichle further reported that two notices were published in the Daily Pilot, one appearing on August 1, 1996, and one appearing on August 8, 1996, noticing the public hearing. Trash Collection Charges Established: Motion was made by Director Reade, seconded by Director Worthington and carried 4 -0 to adopt the trash collection charge of $151.41 for 1996 -97 Fiscal Year as presented in the report by Ms. Temple. Adopt Resolution No. 96 -588 Confirming and Adopting the Report and Directing Clerk to File with County Auditor Director Reade motioned to adopt Resolution No. 96 -588, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT OF ORANGE COUNTY, CALIFORNIA, OVERRULING PROTESTS TO THE PROPOSED CHARGE FOR TRASH COLLECTION ADOPTING THE REPORT ON FILE WITH THE CLERK OF THE DISTRICT AND DIRECTING THE CLERK TO FILE THE REPORT WITH THE AUDITOR. Director Perry seconded. Motion to adopt Resolution No. 96 -588 carried 4 -0. PUBLIC HEARING - CONSIDERATION OF ANNUAL LIQUID WASTE CHARGES TO BE COLLECTED WITH THE GENERAL TAXES Presentation of Report Ms. Temple presented a report in which she proposed no increase in the sewer rates for 1996 -97. Her report further showed the sewer operation as remaining fairly stable during the past four years and the revenue as generated by the current rates would adequately provide for maintenance and operation of the system as well as a capital replacement program. printed on recycled paper COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held August 22, 1996 Page 3 Open Public Hearing President Ferryman opened the public hearing regarding the consideration of annual liquid waste charges to be collected with the general taxes. Close Public Hearing No public comments were made. Director Perry motioned to close the public hearing. Director Reade seconded. Motion to close the public hearing carried unanimously. Determination Regarding Protests and Verification of Publication of Notice Mr. Burns reported that there were no written or oral protests received. Ms. Reichle further reported that two notices were published in the Daily Pilot, one appearing on August 1, 1996, and one appearing on August 8, 1996, noticing the public hearing. Liquid Waste Disposal Charges Established: Motion was made by Director Reade, seconded by Director Perry and carried 4 -0 to adopt the liquid disposal charges for 1996 -97 Fiscal Year presented in the report by Ms. Temple as follows: Adopt Resolution No. 96 -589 Confirming and Adopting the Report and Directing Clerk to File with County Auditor Director Reade motioned to adopt Resolution No. 96 -589, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT OF ORANGE COUNTY, CALIFORNIA, OVERRULING PROTESTS TO THE PROPOSED CHARGES FOR LIQUID WASTE DISPOSAL AND ADOPTING THE REPORT ON FILE WITH THE CLERK OF THE DISTRICT AND DIRECTING THE CLERK TO FILE THE REPORT WITH THE AUDITOR. Director Perry seconded. Motion to adopt Resolution No. 96 -589 carried 4 -0. Printed on recycled paper Rate Assessment Unit Single Family $23.02 Dwelling /year Multi- Mobile Homes 17.72 Dwelling/year Commercial 13.39 1,000 square feet/year Industrial 39.44 1,000 square feet/year Other 11.87 1,000 square feet/year Adopt Resolution No. 96 -589 Confirming and Adopting the Report and Directing Clerk to File with County Auditor Director Reade motioned to adopt Resolution No. 96 -589, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT OF ORANGE COUNTY, CALIFORNIA, OVERRULING PROTESTS TO THE PROPOSED CHARGES FOR LIQUID WASTE DISPOSAL AND ADOPTING THE REPORT ON FILE WITH THE CLERK OF THE DISTRICT AND DIRECTING THE CLERK TO FILE THE REPORT WITH THE AUDITOR. Director Perry seconded. Motion to adopt Resolution No. 96 -589 carried 4 -0. Printed on recycled paper COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held August 22, 1996 Page 4 ORAL COMMUNICATIONS Mr. Harriers noted that Ms. Guastella spends a lot of time keeping the rolls updated and he expressed his appreciation to her for doing such a nice job. The Board concurred. Mr. Hamers also reported that a General Aide II has been hired for the trash collection field study, and a meeting will be held Friday morning with Costa Mesa Disposal to set up the process for verifying all the addresses. Within a four -month period it should be known exactly who is and who is not receiving trash collection services. The second major improvement will be installing the TRW REDI Property Data information system into our database. ADJOURNMENT At 12:23 p.m. Director Ferryman adjourned the meeting. Secretary printed on recycled paper President 1 w R COSTA MESA SANITARY DISTRICT Minutes of Board of Directors Regular Meeting held August 8, 1996 Call to Order: The Board of Directors of the Costa Mesa Sanitary District met in regular session on August 8, 1996, at 6:00 p.m., in Conference room 1 —A at the Civic Center, 77 Fair Drive, Costa Mesa. Director Ferryman called the meeting to order at 6:00 p.m. Director Schafer led the Pledge of Allegiance. Director Reade gave the Invocation. Roll Call: Directors Present: James Ferryman, Arthur Perry, Nate Reade, Arlene Schafer, Dan Worthington. Staff Present: Robin Hamers, Manager/Engineer; Alan Burns, General Counsel; Florine Reichle, Assistant Manager /Clerk of the District; Susan Temple, Treasurer; Reba Coulter, Finance; Dawn Guastella, Permit Specialist; Joan Revak, Administrative Secretary. Others Present: Mr. Douglas Foster, 2191 Rural Lane, Costa Mesa. CONSENT CALENDAR Mr. Harriers advised the Board of a correction to the Consent Calendar. The refund request of Manouchehr Malek was corrected to reflect a trash and sewer refund of $2,634.82. Approval On motion by Director Perry, seconded by Director Schafer, and carried 5 -0, all Consent Calendar items, after correction to the refund, were approved as recommended. MINUTES Approved Minutes of The minutes for the special meeting of July 8, 1996, were Special Meeting, approved as distributed. July 8, 1996 Approved Minutes of The minutes for the regular meeting of July 11, 1996, were Regular Meeting, approved as distributed. July 11, 1996 A COSTA MESA SANITARY DISTRICT Minutes — Board of Directors Meeting held August 8, 1996 REPORTS MANAGER'S REPORTS Page 2 Approved Occupancy Report The Trash Occupancy Count reflected a decrease of 5 units and payment of in the occupancy report for solid waste collection as of $160,832.05 to Costa Mesa August 1, 1996. Therefore, the total for August is 21,898. Disposal for trash collection Board directed Staff to prepare a warrant for $160,832.05 services for August 1996 to Costa Mesa Disposal on September 1, 1996, for payment for August trash collection based on the August count of 21,898. PROOF OF OUTSIDE TRASH SERVICE AND SIGNED STATEMENTS \ Approved payment of In accordance with Resolution No. 96 -584, adopted by the $1,818.72 to Costa Mesa Sanitary District on April 17, 1996, a trash Ms. Madeline DiCarlo refund request from Ms. Madeline DiCarlo was approved in the amount of $1,818.72 for property located at 725 James Street, a four -unit parcel, Assessor's Parcel No. 424 -053- 05, for fiscal years 1993 -94, 1994 -95 and 1995 -96. Ms. DiCarlo has provided evidence of outside trash service and a signed statement as required by the Costa Mesa Sanitary District. Approved payment of In accordance with Resolution No. 96 -584, adopted by the 2,634.82 to Costa Mesa Sanitary District on April 17, 1996, a trash and Mr. Manouchehr Malek sewer refund request from Mr. Manouchehr Malek was approved in the amount of $2,634.82, for property located at 1940 Maple Avenue, a sixteen -unit parcel, Assessor's Parcel No. 422 - 103 -40. Mr. Malek requested a refund of $2,599.38 trash and $35.44 sewer, a total of $2,634.82, for fiscal year 1993 -94. Fiscal year 1994 -95 was refunded on July 13, 1995. Mr. Malek has provided evidence of outside trash service and a signed statement as required by the Costa Mesa Sanitary District. Approved payment of In accordance with Resolution No. 96 -584, adopted by the $310.27 to Costa Mesa Sanitary District on April 17, 1996, a trash Ms. Lois Neesen refund request from Ms. Lois Neesen was approved in the amount of $310.27 for property located at 2223 Pacific IF ti COSTA MESA SANITARY DISTRICT Minutes — Board of Directors Meeting held August 8, 1996 Page 3 Ave, Unit B, Costa Mesa, CA, a one —unit parcel, Assessor's Parcel Number 931 - 170 -10, for fiscal years 1994 -95 and 1995 -96. Ms. Neesen has provided evidence of outside trash service and a signed statement as required by the Costa Mesa Sanitary District. Approved payment of In accordance with Resolution No. 96 -584, adopted by the $1.732.92 to Costa Mesa Sanitary District on April 17, 1996, a trash Mr. G. R. Shashaani refund request from Mr. G. R. Shashaani was approved in the amount of $1,732.92 for property located at 370 Avocado, Costa Mesa, CA, a twelve —unit parcel, Assessor's Parcel Number 419 - 061 -25, for fiscal year 1993 -94. Fiscal year 1994 -95 was refunded May 11, 1995, Mr. Shashaani has provided evidence of outside trash service and a signed statement as required by the Costa Mesa Sanitary District. \ Approved payment of In accordance with Resolution No. 96 -584, adopted by the a $291.97 to Costa Mesa Sanitary District on April 17, 1996, a trash Mr. Mason Steel refund request from Mr. Mason Steel was approved in the amount of $291.97 for property located at 1027 Sea Breeze, Costa Mesa, CA, a one —unit parcel, Assessor's Parcel Number 935- 290 -10, for fiscal years 1993 -94 and 1994 - 95. Mr. Steel has provided evidence of outside trash service and a signed statement as required by the Costa Mesa Sanitary District. RECYCLING REPORTS Waste Diversion Report July The Waste Diversion Report for July 1996 showing a 1996 was received and filed 32.83% diversion rate was received and filed. Approved Contract Payment The Board approved contract payment to CR Transfer for to CR Transfer for recycling services and disposal for the month of July 1996 $117,621.86 in the amount of $117,621.86. COSTA MESA SANITARY DISTRICT Minutes — Board of Directors Meeting held August 8, 1996 Page 4 TREASURER'S REPORTS Financial Report as of The Financial Report as of July 31, 1996, was accepted as July 31, 1996, was received submitted. and filed Report of Monies on The Report of Monies on Deposit as of July 31, 1996, was Deposit as of July 31, 1996, accepted as submitted. was received and filed Approved Warrant 97 -02 Warrant Resolution #CMSD 97 -02 was approved, for August 1996, in the authorizing the President and Secretary to sign the warrant amount of $403,192.06 and instructing the Finance Department to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $403,192.06. ENGINEER'S REPORTS Project Status Report was The Project Status Report for August 1, 1996, was accepted received and filed as submitted. WRITTEN COMMUNICATIONS Mr. Harriers advised the Board there were no written communications. MANAGER'S REPORTS SOURCE REDUCTION AND RECYCLING ELEMENT — AB939 STATUS OF CITY'S WASTE PROGRAM Anti — Scavenging Enforcement Mr. Harriers introduced an interoffice memorandum from Ms. Sandra M Benson, Sr. Code Enforcement Officer, Dated August 8, 1996. The memorandum contains a very comprehensive summary of enforcement activity occurring from July 15, 1996 to August 8, 1996, with dates, times and actions taken. From July 15 to August 8, 1996, three citations were issued and one violation notice was given to a scavenger seen scavenging in a county area and then driving into Costa Mesa. Ms. Benson's report notes some scavengers have indicated the property owners have given permission to pick up recyclables. The code enforcement officer will not issue a citation COSTA MESA SANITARY DISTRICT Minutes — Board of Directors Meeting held August 8, 1996 Page 5 to scavengers carrying authorization letters from homeowners with permission to remove items held specifically for them in a location other than the curbside trash pickup area. Director Worthington recommended including an in —depth article detailing recycling regulations in the September newsletter. Mr. Hamers reported receipt of an interoffice memorandum dated July 23, 1996, from Mr. William J. Morris, Director of Public Services, City of Costa Mesa, reflecting the June 1996 statistics for scavenging enforcement. There were four citations out of twenty — three calls for service. Mr. Hamers further reported that the City of Irvine received a $21,500 grant from the State of California to assist in enforcing anti — scavenging and will be utilizing the grant to hire a patrol officer and offer additional anti— scavenging education. SRRE EDUCATIONAL PROGRAM Household Hazardous Waste Grant Ms. Reichle reported the date for the household hazardous waste grant program has been set at September 21, 1996, at the City Corporation Yard. Ms. Reichle noted the flyer was currently being printed and that she was very pleased with the flyer's appearance. The flyer will be included with the Community Report distributed at the end of August. ADDITION OF PHONE NUMBERS TO TAX BILLS Mr. Hamers introduced the proposed layout for the 1996 -97 Secured Property Tax Bill from Mr. Steven E. Lewis, Auditor— Controller, dated July 15, 1996. The proposed tax bill will include telephone numbers for each special assessment to allow taxpayers to call directly to the agency when they have questions rather than calling the County first. ENGINEER'S REPORTS Project 128 — Mesa /Birch Sewer Realignment Agreement with Orange County Development Agency Mr. Hamers introduced a proposed agreement, ' No. D96 -093, from Ms. Tina Taverner, Chief, Utilities Section of the Environmental Management Agency, for the Mesa /Birch road— widening project. The agreement provides for the Costa Mesa Sanitary District to pay for the realignment cost of the sewer with regard to the realigning of the road. The County of Orange will absorb the upsizing cost due to the rezoning. The realignment cost is estimated to be $43,050. Billing will be for actual construction costs. I COSTA MESA SANITARY DISTRICT Minutcs — Board of Directors Meeting held August 8, 1996 Page 6 Director Reade motioned to approve the Mesa /Birch sewer realignment agreement as submitted and to deposit $43,050 with the County. Director Perry seconded. Motion carried unanimously. Tract No. 15211 Northeast Corner of Paularino and Bear Proposed Sewer Easement Mr. Harriers introduced a proposed sewer easement being dedicated by the developer, Polygon South Coast Associates, L.P., a Washington Limited Partnership, for the 79 single — family home tract at the northeast corner of Bear Street and Paularino Avenue. The Manager /District Engineer and General Counsel have reviewed the document and find it satisfactory. Director Schafer motioned to accept the sewer easement. Director Reade seconded. Motion carried unanimously. TREASURER'S REPORTS Orange County Bankruptcy Update Ms. Temple distributed a summarized schedule showing the monies received from the Count}. The District has received $161,204.44 in distributions as of July 18, 1996. Of that amount, $137,873.34 represents principal reduction against the claims filed, $11,965.41 represents postpetition interest earnings received, and $11,365.69 represents additional recoveries of investment balances discovered during an audit of County Treasurer records. Local Agency Investment Fund (LAIF) Presentation Ms. Temple reported on the meeting attended by President Ferryman and Director Schafer and Ms. Temple. Ms. Temple presented a brochure entitled The Local Agency Investment Fund Answer Book to Board members and Staff. Ms. Temple reported the brochure explains the internal controls set up for LAIF in terms of safekeeping and investment procedures. Update on New Refund Policy Effects Ms. Temple presented a report prepared at Director Worthington's request regarding the District's new refund policy. Ms. Temple reported the District has refunded approximately $106,000 to property owners who were assessed and paid trash fees to the District in error over the last three years. Ms. Temple estimated that Costa Mesa COSTA MESA SANITARY DISTRICT Minutes — Board of Directors Meeting held August 8, 1996 Page 7 Disposal was overpaid approximately $58,300 due to the fact that they are paid based on occupancy counts. Additionally, $47,700 was "underassessed" due to the incorrect count. Ms. Temple felt that the 1996 -97 budget was sufficient to provide for the current refunds, but recommended adjusting the 1997 -98 trash assessment should the refunds adversely affect the 1996 -97 budget. Ms. Temple advised the Board to consider amending the District's contract with Costa Mesa Disposal to provide reimbursement to the District for payments made to Costa Mesa Disposal for services not rendered. ATTORNEY'S REPORTS 2.191 Rural Lane — Request for District Construction of Sewer Lateral Mr. Burns researched Mr. Foster's request that the District absorb the cost of installing a lateral to the sewer main for his home located at 2191 Rural Lane. Mr. Burns' research determined that annual fees and charges collected by the District could not be utilized to acquire or construct local street sewers or laterals. Additionally, records for the area in question indicate laterals being installed in the years 1957 -1961 by various contractors indicating homeowners seeking connection hired their own engineer and contractor for the lateral installation. Mr. Burns informed the Board the lateral would have to be paid for by Mr. Foster. On motion by Director Reade, seconded by Director Perry, the request was denied. Motion carried 5 -0. President Ferryman recommended Mr. Foster contact Ms. Guastella to obtain paperwork to file for a refund of sewer services not received. New Appellate Decision Clarifying When Recyclables Enter Waste Stream Mr. Burns informed the Board of a decision by the Courts in City of San Marcos v. Coast Waste Management in which the Court determined if a customer pays to have goods collected, it has discarded the goods and they became the property of the City's franchisee. Therefore, any goods placed on the curb on collection day become the property of the Costa Mesa Sanitary District. Charles Chen vs. Costa Mesa Sanitary District Mr. Burns informed the Board that Mr. Charles Chen was dissatisfied with the Board's new refund policy and has filed a lawsuit in small claims court. Ms. Reichle will attend on behalf of the District on Wednesday, August 14, 1996. COSTA MESA SANITARY DISTRICT Minutes — Board of Directors Meeting held August 8, 1996 LOCAL MEETINGS Local Agency Formation Commission (LAFCO) Special Districts Advisory Committee Meeting Page 8 Director Schafer presented a Staff report for the Board's perusal and described the proceedings stating they were similar to a hearing in format and quite impressive. Director Schafer informed the Board the next meeting will be held in September. Garden Grove /Garden Grove Sanitary District Hearing — August 7, 1996 President Ferryman advised the Board there was a five —to —two decision to have the Garden Grove Sanitary District become a subsidiary district of the City of Garden Grove. Independent Special Districts of Orange County (ISDOC) Director Schafer informed the Board that August 29, 1996, will be the next quarterly meeting and she was invited to speak on behalf of the District. President Ferryman directed Staff to notice the meeting as a special meeting. Ms. Revak will contact Board members with a reminder. Orange County Sanitation Districts (OCSD) Regular Meeting President Ferryman informed the Board that a new Joint — Chairman, Mr. John Collins, was elected at the last meeting. Mr. Peer Swan was elected as Vice — Chairman. City of Costa Mesa Council Meeting Report July 15, 1996 Director Perry attended the July 15, 1996, meeting and reported there was nothing involving the District. August 5, 1996 Director Schafer attended the August 5, 1996, meeting and reported the items discussed included the Orange County Fairgrounds lawsuit with the City. ra COSTA MESA SANITARY DISTRICT Minutes — Board of Directors Meeting held August 8, 1996 OLD BUSINESS Creative Management Solutions — Financial Study City /District Contract Mr. Hamers had nothing to report. Assembly Bill 2109 Page 9 Ms. Revak presented a copy of AB 2109 as amended in the Senate on August 7, 1996. The Bill, known as the Orange County Special District Efficiency Act, will go to the Senate Appropriations Committee on August 12 and if it passes, it will go on to the Senate floor. Telephone Book Recycling Program Press Release Ms. Reichle presented a copy of the press release sent to three newspapers, to provide information about the schools' involvement in the 8th annual telephone book recycling program. Ms. Reichle also provided a copy of the article submitted for the Fall Community Report /Recreation Gazette. Additionally, Ms. Reichle provided a copy of an article appearing in the Costa Mesa Breeze, on August 1, 1996, outlining the program and inviting telephone calls for additional information. CR Transfer's Use of Landfills Mr. Hamers presented a letter from Mr. Michael J. Silva, President, CR Transfer, dated August 5, 1996. Mr. Silva estimated 75% of the District's residual has gone to one of the two waste —to— energy plants in Los Angeles County, with the balance going to the Orange County landfills. Mr. Hamers calculated that CR Transfer is saving approximately $6,000 per month utilizing the waste —to— energy plants. President Ferryman instructed Staff to contact Mr. Silva and initiate conversation regarding the District's joint participation in the savings CR Transfer is currently enjoying due to the utilization of the waste —to— energy plants. COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held August 8, 1996 NEW BUSINESS Proposed Trash Collection Field Survey Page 10 Mr. Harriers presented a proposal to utilize the City's personnel department to begin the hiring process and hire a General Aide II to ride along with the trash collectors to confirm collection locations or nonparticipation in trash collection services. Mr. Harriers projected the project will take approximately four months at a cost not to exceed $12,500. When the project is completed, the District computer records will be matched to the field study report. Mr. Burns suggested inviting Costa Mesa Disposal to participate in establishing a precise occupancy count. Director Reade motioned to approve the hiring of a General Aide II to ascertain a precise occupancy count, not to exceed $12,500, and the issuance of an invitation to Costa Mesa Disposal to participate. Director Schafer seconded. Motion carried unanimously. Large Item Collection Ms. Reichle presented a pictorial report on the first six weeks of the ten —week large item collection program; 243.49 tons, averaging 40.58 tons per week, have been collected to date. Ms. Reichle reported scavengers are taking most of the metallic goods, i.e., washers, dryers and refrigerators. Director Schafer commended the program, stating pickup in her area was very efficient. California Special Districts Association (CSDA) Bylaws Mr. Harriers presented a letter from Mr. Lee Howard, President of the CSDA, dated July 1996, containing proposed bylaw changes. Director Reade motioned to approve the proposed bylaws, Amendments #1, #2, and #3, for the CSDA. Director Schafer seconded. Motion carried unanimously. PUBLIC COMMENTS There were no public comments. L COSTA MESA SANITARY DISTRICT Minutes — Board of Directors Meeting held August 8, 1996 Page 11 ORAL COMMUNICATIONS Director Reade thanked the Board and Staff for the condolence card sent in remembrance of the passing of Director Reade's brother. Director Schafer commended Staff for their outstanding job of keeping the Board apprised of pertinent information through faxes and phone calls. Mr. Harriers advised the Board that the mayor of Santa Ana was fined $40 for filing his campaign disclosure statement four days late and reminded the Board members of the importance of filing their disclosures on time. President Ferryman stated he was unable to attend the August 19, 1996, Council meeting. Director Worthington offered to trade his assigned meeting date of September 16, 1996, and will attend the August 19 Council meeting. President Ferryman reminded Board members of the Special Districts conference on September 22 -25, 1996, in South Lake Tahoe. ADJOURNMENT At 7:40 p.m. President Ferryman adjourned the meeting. Secretary President COSTA MESA SANITARY DISTRICT Minutes of Board of Directors Regular Meeting held July 11, 1996 Call to Order: The Board of Directors of the Costa Mesa Sanitary District met in regular session on July 11, 1996, at 6:00 p.m., in Conference room 1 —A at the Civic Center, 77 Fair Drive, Costa Mesa. Director Ferryman called the meeting to order at 6:00 p.m. Director Perry led the Pledge of Allegiance. Director Reade gave the Invocation. Roll Call: Directors Present: James Ferryman, Arthur Perry, Nate Reade, Arlene Schafer, Dan Worthington. Staff Present: Robin Hamers, Manager/Engineer; Florine Reichle, Assistant Manager /Clerk of the District; Reba Coulter, Finance; Dawn Guastella, Permit Specialist; Joan Revak, Administrative Secretary. Others Present: Mr. Douglas Foster, 2191 Rural Lane, Costa Mesa; Ms. Donna Fuller, 354 Villanova, Costa Mesa. COSTA MESA DISPOSAL CPI INCREASE Ms. Coulter explained the rate change called for in Costa Mesa Disposal's contract with the Costa Mesa Sanitary District. Ms. Coulter stated Staff calculated the twelve —month CPI as of May 1996 to be 1.547 %. Therefore, the 1996 -97 trash rate per occupancy, per month, effective July 1, 1996, will be $7.3446, an increase of $0.1119. Director Reade motioned to adopt the 1996 -97 rate of $7.3446, effective July 1, 1996. Director Perry seconded. Motion carried 5 =0. CONSENT CALENDAR Mr. Hamers advised the Board of two corrections to the Consent Calendar. The refund requests of Ethel Travis were corrected to reflect a trash refund of $1,770.58 and sewer refund of $204.97. Directors Reade and Worthington expressed their concern at the large amount of refunds. Mr. Hamers requested Ms. Coulter research the impact to the trash and sewer rates. COSTA MESA SANITARY DISTRICT Minutes — Board of Directors Meeting held July 11, 1996 Page 2 MOTION /Approved On motion by Director Perry, seconded by Director Reade, and carried 5 -0, all Consent Calendar items, after corrections to the refunds, were approved as recommended. MINUTES Report of The report for the study session of June 5, 1996, was Study Session, received and filed. June 5, 1996 Approved Minutes of The minutes for the regular meeting of June 13, 1996, were Regular Meeting, approved as distributed. June 13, 1996 REPORTS MANAGER'S REPORTS Approved Occupancy Report The Trash Occupancy Count reflected an increase of 1 unit and payment of in the occupancy report for solid waste collection as of $160,868.77 to Costa Mesa July 1, 1996. Therefore, the total for July is 21,903. Board Disposal for trash collection directed Staff to prepare a warrant for $160,868.77 to Costa services for July 1996 Mesa Disposal on August 1, 1996, for payment for July trash collection based on the July count of 21,903. PROOF OF OUTSIDE TRASH SERVICE AND SIGNED STATEMENTS Approved payment of In accordance with Resolution No. 96 -584, adopted by the $1,364.04 to Costa Mesa Sanitary District on April 17, 1996, a trash Mr. Joseph Bower refund request from Mr. Joseph Bower, originally submitted in April 1996, was approved in the amount of $1,364.04 for property located at 3002 Fillmore, a three —unit parcel, Assessor's Parcel No. 141 - 134 -54, requesting refund of $1,364.04 for fiscal years 1993 -94 to .1995 -96. Mr. Bower has provided evidence of outside trash service and a signed statement as required by the Costa Mesa Sanitary District. Approved payment of In accordance with Resolution No. 96 -584, adopted by the $1,364.04 to Costa Mesa Sanitary District on April 17, 1996, a trash Mr. Joseph Bower refund request from Mr. Joseph Bower, originally submitted r 'j COSTA MESA SANITARY DISTRICT Minutes — Board of Directors Meeting held July 11, 1996 Page 3 . in March 1996, was approved in the amount of $1,364.04 for property located at 1303 Baker Street, a three -unit parcel, Assessor's Parcel No. 141 - 191 -25, requesting refund of $1,364.04 for fiscal years 1993 -94 to 1995 -96. Mr. Bower has provided evidence of outside trash service and a signed statement as required by the Costa Mesa Sanitary District. Approved payment of In accordance with Resolution No. 96 -584, adopted by the $147.56 to Costa Mesa Sanitary District on April 17, 1996, a trash Mr. Donald Hester refund request from Mr. Donald Hester, originally submitted in October 1995, was approved in the amount of $147.56 for property located at 2223 Pacific Ave, Unit P,, Costa Mesa, CA, a one -unit parcel, Parcel Number 931- 170-22 for fiscal year 1994 -95. Mr. Hester has provided evidence of outside trash service and a signed statement as required by the Costa Mesa Sanitary District. Approved payment of In accordance with Resolution No. 96 -584, adopted by the $3,465.84 to Costa Mesa Sanitary District on April 17, 1996, a. trash Mr. E. R. Lacroix refund request from Mr. E. R. Lacroix was approved in the amount of $3,465.84 for property located at 180 Cabrillo, Costa Mesa, CA, a twenty -four -unit parcel, Parcel Numbers 937 - 350 -31 to 937 - 350 -56, for fiscal year 1993- 94. 24 units x $144.41 = $3,465.84. Mr. Lacroix has provided evidence of outside trash service and a signed statement as required by the Costa Mesa Sanitary District. Approved payment of In accordance with Resolution No. 96 -584, adopted by the $3,541.44 to Costa Mesa Sanitary District on April 17, 1996, a trash Mr. E. R. Lacroix refund request. from Mr. E. R. Lacroix was approved in the amount of $3,541.44 for property located at 180 Cabrillo, Costa Mesa, CA, a twenty- four -unit parcel, Parcel Numbers 937 - 350 -31 to 937 - 350 -56, for fiscal year 1994 -95. 24 units x $147.56 = $3,541.44. Mr. Lacroix has provided evidence of outside trash service and a signed statement as required by the Costa Mesa Sanitary District. COSTA MESA SANITARY DISTRICT il Minutes — Board of Directors Meeting held July 11, 1996 Page 4 Approved payment of In accordance with Resolution No. 96 -584, adopted by the $3,905.04 to Costa Mesa Sanitary District on April 17, 1996, a trash Mr. E. R. Lacroix refund request from Mr. E. R. Lacroix was approved in the amount of $3,905.04 for property located at 180 Cabrillo, Costa Mesa, CA, a twenty- four -unit parcel, Parcel Numbers 937 - 350 -31 to 937 - 350 -56, for fiscal year 1995 -96. 24 units x $162.71 = $3,905.04. Mr. Lacroix has provided evidence of outside trash service and a signed statement as required by the Costa Mesa Sanitary District. Approved payment of In accordance with Resolution No. 96 -584, adopted by the $1,167.88 to Costa Mesa Sanitary District on April 17, 1996, a trash Mr. William St. Clair refund request from Mr William St. Clair, originally submitted August 7, 1995, was approved in the amount of $1,167.88 for property located at 2010 Santa Ana Avenue, Costa Mesa, a four -unit parcel, Parcel Number 426 -221- 03, for fiscal years 1993 -94 and 1994 -95. Mr. St. Clair has provided evidence of outside trash service and a signed statement as required by the Costa Mesa Sanitary District. Approved payment of In accordance with Resolution No. 96 -584, adopted by the $53.16 to Costa Mesa Sanitary District on April 17, 1996, a sewer Mr. James Tsai refund request from Mr. James Tsai, originally submitted in March 1996, was approved in the amount of $53.16 for property located at 2014 Maple Avenue, a thirteen -unit parcel, Assessor's Parcel No. 422- 092 -25, for fiscal years 1993 -94 through 1995 -96. Approved payment of $3,795.61 to Mr. Chung Yi Chang in accordance with District policy Board approved previous refund on 4- 17 -96. A field check of the complex revealed fourteen mailboxes. Further investigation revealed one mailbox is used as an overflow and there are thirteen actual units. In accordance with Resolution No. 96 -584, adopted by the Costa Mesa Sanitary District on April 17, 1996, a trash refund request of $8,837.80 for fiscal years 1990 -91 to 1994 -95 from Mr. Chung Yi Chang was approved in the amount of $3,795.61 for property located at 382 Victoria Street, a thirteen -unit parcel, Assessor's Parcel No. 419- 042-07, fiscal years 1993 -94 to 1994 -95. i COSTA MESA SANITARY DISTRICT Minutes — Board of Directors Meeting held July 11, 1996 Page 5 Mr. Chang has provided evidence of outside trash service and a signed statement as required by the Costa Mesa Sanitary District. REFUND REQUESTS Approved payment of In accordance with Resolution No. 96 -584, adopted by the $1,770.58 to Costa Mesa Sanitary District on. April 17, 1996, a trash Ms. Ethel Travis .. refund request from Ms. Ethel Travis requesting refund of $1,770.58, was approved in the amount of $1,770.58 for property located at 301 Mesa Drive, a one -unit parcel, Assessor's Parcel No. 439 - 101 -10, fiscal years 1993 -94, (partial), 1994 -95 and 1995 -96. Ms. Travis had been billed for four units. Prior to a fire that gutted the structure, there was a single - family home. Approved payment of In accordance with Resolution No._ 96 -584, adopted by the $204.97 to Costa Mesa Sanitary District on April 17, 1996, a refund Ms. Ethel Travis request from Ms. Ethel Travis requesting sewer refund of $204.97 was approved in the amount of $204.97 for property located at 301 Mesa Drive, a one -unit parcel, Assessor's Parcel No. 439- 101 -10, fiscal years 1993 -94, (partial), 1994 -95 and 1995 -96. Ms. Travis had been billed for four units. Prior to a fire that gutted the structure, there was a single- family home. RECYCLING REPORTS Waste Diversion Report The Waste Diversion Report for June 1996 showing a June 1996 was received and 32.81% diversion rate was received and filed. filed Approved Contract Payment The Board approved contract payment to CR Transfer for to CR Transfer for recycling services and disposal for the month of June 1996 $105.972.67 in the amount of $105,972.67. District Safety Committee . The minutes for the District Safety Committee meeting of Meeting of June 12, 1996 June 12, 1996, were approved as distributed. COSTA MESA SANITARY DISTRICT Minutes — Board of Directors Meeting held July 11, 1996 TREASURER'S REPORTS Page 6 Financial Report as of The Financial Report as of June 30, 1996, was accepted as June 30, 1996, was received submitted. and filed Report of Monies on The Report of Monies on Deposit as of June 30, 1996, was Deposit as of June 30, accepted as submitted. 1996, was received and filed Approved Warrant 97 -01 Warrant Resolution #CMSD 97 -01 was approved, for June 1996, in the amount authorizing the President and Secretary to sign the warrant of $452,478.18 and instructing the Finance Department to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $452,478.18. Investment Oversight Committee Meeting July 11, 1996, 5:30 p.m. ENGINEER'S REPORTS Project Status Report was received and filed WRITTEN COMMUNICATIONS The Investment Oversight Committee report was accepted as submitted. The Project Status Report for July 1 1996, was accepted as submitted. Mr. Hamers introduced written communication from Mr. Doug Foster, 2191 Rural Lane, dated July 9, 1996. Mr. Foster was in attendance at the meeting and read his letter aloud, detailing his home's lack of lateral connection to the public sewer system. Mr. Foster's correspondence requested the District absorb the expense of a lateral hookup to the Foster's lot. President Ferryman instructed Staff to research Mr. Foster's situation and return to the Board with a report at the August 8, 1996, Costa Mesa Sanitary District meeting. Mr. Hamers further. advised receipt of a CSDA Legislative Update, dated July 8, 1996 1 COSTA MESA SANITARY DISTRICT Minutes — Board of Directors Meeting held July 11, 1996 Page 7 MANAGER'S REPORTS SOURCE REDUCTION AND RECYCLING ELEMENT — AB930 STATUS OF CITY'S WASTE PROGRAM Anti— Scavenging Enforcement Mr. Hamers reviewed a letter he sent to Sergeant Walker regarding the City code enforcement officers taking over the scavenging effort. Mr. Hamers advised that Ms. Guastella will assist in the initiation of the program and coordination with Mr. Ralph Perez, Costa Mesa Disposal. Mr. Hamers reported receipt of an interoffice memorandum dated June 26, 1996, from Mr. William J. Morris, Director of Public Services, City of Costa Mesa, reflecting the May 1996 statistics for scavenging enforcement. There were five citations out of twenty — three calls for service. SRRE EDUCATIONAL PROGRAM Household Hazardous Waste Grant Mr. Hamers reported on the meeting between the City of Costa Mesa, Americlean, Director Reade and Staff and outlined the progress being made toward the Household Hazardous Waste roundup. Mr. Hamers reported checking into Americlean's insurance coverage as previously requested by Director Reade. Mr. Hamers provided a copy of Americlean's contract with the City of Costa Mesa and advised they currently have professional and commercial liability insurance. Americlean will provide an additional insured endorsement for the Costa Mesa Sanitary District at no cost to the District. ENGINEER'S REPORTS Proposal to Begin Project 145, Reconstruct Various Sewer Lines A proposal was introduced for Project 1112100 -145, Reconstructing Various Sewer Lines. Director Reade motioned to approve Project 1112100 -145, Reconstructing Various Sewer Lines, at $63.00 per hour for engineering and $47.00 per hour for drafting, not to exceed $9,600. The construction cost is estimated at $115,000. Also included was Boyle Engineering's independent report stating that the project is warranted and the costs are reasonable. Director Perry seconded. Motion carried 5 -0. COSTA MESA SANITARY DISTRICT Minutes — Board of Directors Meeting held July 11, 1996 Page 8 Proposal to Begin Project 147, Update Early Warning System Protecting Pumps A proposal was introduced for Project 1112100 -147, Update Early Warning System Protecting Pumps. Also included was Boyle Engineering's independent report stating the project is warranted and the costs are reasonable. Director Perry motioned to approve Project 1112100 -147, Update Early Warning System Protecting Pumps, at $63.00 per hour engineering, $47.00 per hour for draftsman, and $42.00 per hour for inspector, not to exceed $9,500 for design and $9,500 for inspection. The purchase /installation /construction cost is estimated at $65,000. Director Schafer seconded. Motion carried 5 -0. TREASURER'S REPORTS Orange County Bankruptcy Update Ms. Coulter reviewed and discussed a memo from the Treasurer's office dated July 21, 1996. Mr. Hamers reported Orange County is in the process _of suing all the advisors who provided investment advice prior to the bankruptcy. Mr. Hamers further related the County is attempting to consolidate the discovery portion of the lawsuit. ATTORNEY'S REPORTS Mr. Hamers advised there was no report. LOCAL MEETINGS Local Agency Formation Commission (LAFCO) Mr. Hamers reviewed the agenda and had nothing to report. Special Districts Advisory Committee Meeting Director Schafer summarized her attendance at the initial meeting of the Special Districts Advisory Committee and advised that Mr. Sterling Fox was named as President, and Mr. Sheldon Singer was named Vice President. COSTA MESA SANITARY DISTRICT Minutes — Board of Directors Meeting held July 11, 1996 Page 9 LAFCO Hearing on Garden Grove /Garden Grove Sanitary District — August 7, 1996 President Ferryman requested confirmation of the meeting time for the LAFCO hearing and instructed Staff to notice the meeting as a special meeting . Independent Special Districts of Orange County (ISDOC) 1996 -97 Membership Dues in the amount of $50.00 Director Reade motioned to approve the 1996 -97 membership dues to the Independent Special Districts of Orange County in the amount of $50.00. Director Perry seconded. Motion carried 5 -0. Orange County Sanitation Districts (OCSD) Regular Meeting President Ferryman advised the Board of the vote by District on the consolidation efforts to consolidate the nine sanitation districts into one district. President Ferryman and Jan Debay voted against the consolidation for District 6. President Ferryman related all other Districts voted for the consolidation with the exception of 6 and 14. President Ferryman will monitor the proceedings and update the Board with any developments. City of Costa Mesa Council Meeting Report June 17, 1996 Director Schafer attended the Council meeting of June 17, 1996, and advised the Board that Mr. Chris Fewel was appointed as Planning Commissioner. Director Schafer provided information for the Board's review. July 1, 1996 Director Worthington attended the Council meeting of July 1, 1996, and reported the Orange County Fair Board was in attendance and discussed proposed future development to the Fairgrounds. It was determined the maximum number of people allowable in attendance at any one time would be 25,000 people. Director Worthington further related the Council discussed AB 2109 and adopted a resolution in opposition to the bill. COSTA MESA SANITARY DISTRICT Minutes — Board of Directors Meeting held July 11, 1996 Chamber of Commerce Summit Committee June 25, 1996 Meeting Report Page 10 Director Schafer related there was nothing to report, the Committee will not resume meeting until September 1996. Disaster Preparedness Video Director Schafer reported attendance at the meeting and reported the Committee reviewed their goals and discussed plans to hold an event where emergency kits will be made available for purchase. Director Schafer advised meetings will be suspended until September 1996. OLD BUSINESS Creative Management Solutions — Financial Study City /District Contract Mr. Harriers had nothing to report. Assembly Bill 2109 June 21, 1996 Meeting with Ross Johnson Director Worthington reported on the meeting he attended with President Ferryman and Senator Ross Johnson. Director Worthington and President Ferryman stressed their concerns regarding AB 2109 to Senator Johnson, and were told by Senator Johnson they should be directing their concerns to Assemblyman Pringle. Director Worthington expressed the opinion that their meeting perhaps will not impact Senator Johnson's vote, made him aware of the Board's concerns. June 28, 1996 Meeting at Orange County Sanitation District President Ferryman reported on the June 28, 1996, meeting that he and Mr. Hamers attended. Mr. Art Debolt conducted the meeting and recommended participants contact their local legislators to recommend changes in the bill. President Ferryman determined the meeting was very informative and beneficial. July 11, 1996 Meeting with Mesa Consolidated Water District President Ferryman, Director Perry and Mr. Hamers met with Mr. Karl Kemp, Ms. 'Trudy Ohlig, Mr. Hank Panian and Diana Leach. The Mesa Consolidated Water District reported plans to go to Sacramento and testify at a hearing. COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held July 11, 1996 Page 11 President Ferryman reported that the information the Costa Mesa Sanitary District had gathered regarding AB 2109 was shared with the Mesa Consolidated Water District. Ms. Revak reported AB 2109 passed the July 3, 1996, hearing with minor amendments. Ms. Revak reported the Midway City Sanitary District was removed from the bill, the Santiago Water District was moved to a different section of the bill that deals with the ability of the voters in that District to petition to have the issue of consolidation go on the ballot and there were changes regarding Anaheim, Fullerton and Santa Ana. Ms. Revak related a recommendation from Mr. Matt Sarboraria to forward any concerns to Assemblyman Pringle. Public Relations Consultant President Ferryman instructed Staff to have Mr. Glen Greener, Public Relations Consultant, send a bill for services rendered to date and wait for direction should the District desire more services. Telephone Book Recycling Program Response from Schools Ms. Reichle reported a follow -up letter was sent to the schools who had not responded to the District's invitation to participate in the 1996 telephone book recycling program. Ms. Reichle reported receipt of a total of seven responses desiring participation. Adams Elementary, Costa Mesa High School (7th and 8th grades only), Estancia High School, Killybrooke Elementary, Paularino Elementary, TeWinkle Middle School and Whittier Elementary have all expressed a desire to participate in the program. " Director Worthington recommended issuing a press release to notify the public of the program's benefits to the schools including the names of the schools who are participating in the program. Modification of Program Ms. Reichle advised the Board she needs to submit the plan to Pac Bell Directory within the next six weeks. The program will be modified to include the seven schools who have responded to the invitation to participate. COSTA MESA SANITARY DISTRICT Minutes — Board of Directors Meeting held July 11, 1996 NEW BUSINESS Trash Container Storage Enlisting City Support in Removing Rubbish Containers from Public View Page 12 Mr. Hamers reported on the City Council Study Session on July 8, 1996, with the Costa Mesa Sanitary District Board of Directors for the purpose of discussing the screening of rubbish containers from public view. The City of Costa Mesa directed Mr. Tom Kathe, City Attorney, to return to the Council within 30 days with modification language to strengthen the residential screening requirements and add commercial and industrial screening to the ordinance. Mr. Hamers wrote a letter to Mr. Kathe offering his assistance. Special District Risk Management Authority Membership Renewal Mr. Hamers related a letter from Mr. James W. Towns, Executive Director/Risk Manager with the Special District Risk Management Authority, dated June 17, 1996, informing the Costa Mesa Sanitary District of its intention to modify the District's bill for the upcoming 1996 -97 program year. The Special District Risk Management Authority made an error assuming the City of Costa Mesa had assumed liability for the operation of the District's sewer collection system, thereby reducing the 1994 -95 general liability portion from $33,903 to $375. In an effort to reduce the impact on the District's budget, the SDRMA has agreed to a two —year stepped increase, utilizing 50% of the reported payroll information. The revised 1996 -97 amount is $19,621. Mr. Hamers reviewed the excess coverage layers available shown on Schedule B, noting a $3 million excess limit above SDRMA's primary layer ($2.5 million) at an additional cost of $3,143.00. Director Reade motioned to approve payment of $19,621 and select the $3 million option for $3,143.00 for a total of $22,764 and recommended researching other providers for future coverage. Director Schafer seconded. Motion carried 5 -0. CR Transfer — CPI Increase Ms. Coulter reviewed the CR Transfer CPI increase. Ms. Coulter related the CFI as of May 1996 was 1.547 %. Ms. Coulter related Staff has calculated the twelve —month CPI percentage increase as of May 1996 to be $0.30 per ton. The waste diversion percentage has increased to 30% which results in a $1.35 decrease in the landfill fee. The net result is a decrease of $1.05 .00 COSTA MESA SANITARY DISTRICT Minutes — Board of Directors Meeting held July 11, 1996 Page 13 per ton in the transfer rate. The 1996 -97 transfer rate, effective July 1, 1996, is $38.69 per ton. Director Reade motioned to approve the new rate of $38.69 per ton. Director Perry seconded. Motion carried 5 -0. Orange County Landfills Letter from City of Irvine to Board of Supervisors Mr. Hamers introduced a letter from Mr: Paul Brady, Jr., City Manager, City of Irvine to Supervisor Marian Bergeson, County of Orange, dated June 18, 1996, requesting the County develop a long —term comprehensive plan regarding the landfills. CR Transfer's Use of Landfills Mr. Hamers introduced a letter from Mr. Michael J. Silva, President, CR Transfer, dated June 19, 1996, regarding CRT's use of landfills as requested by the Board. President Ferryman directed Staff to monitor CR Transfer's use of landfills. Change of Office Director Reade notified the Board of his intention to resign from the position as Secretary to the Costa Mesa Sanitary District due to his expected lack of availability during non — meeting times due to family illness. By motion of Director Schafer, seconded by Director Perry, Director Reade's resignation was accepted. Motion carried 5 -0. Director Reade motioned to appoint Director Schafer as Secretary. Director Perry seconded. Motion carried 5 -0. PUBLIC COMMENTS r There were no public comments. ORAL COMMUNICATIONS Director Perry notified the Board of his possible absence from the August 8, 1996, Board meeting. Director Schafer related she received a letter from Assemblyman Curt Pringle regarding salaries, which she provided to the Board for their perusal. COSTA MESA SANITARY DISTRICT Minutes — Board of Directors Meeting held July 11, 1996 Page 14 Ms. Coulter provided additional information on the effects of trash and sewer refunds on the budget. 0 Ms. Reichle provided the Board with a 1996 Election Calendar and advised she has more detailed information available if any Directors are interested. ADJOURNMENT At 7:49 p.m. President Ferryman adjourned the meeting. Secretary President Costa Mesa Recycles 0 0IT-44p h. COSTA MESA PROJECT STATW- For June 1, 1997 Project 1112100 -128 Mesa/Birch Sewer Realignment The County has opened bids for the project. Project 1112100 -129 Bristol Street Pumping Station The design phase is continuing. HSTRICT Proiect 1112100 -135 Reconstructing Force Main for Elden Pumping Station Phase I1) DIRECTORS James Ferryman Arthur Perry Arlene Schafer Dan Worthington Nate Reade Construction is complete. Processing the sewer easement maps and legal descriptions is continuing. Proiect 1112100 -140 Reconstructing Various Sewer Lines The design phase is continuing. Project 1112100 -144 Manhole Rehabilitation Construction began on April 21, 1997. Project 1112100 -145 Reconstructing Various Sewer Lines The design phase is continuing. Project 1112100 -146 Televising Sewer Lines A portion of the televising has been completed. Proiect 1112100 -147 Update Early Warning System Protecting Pumps Installation of heat and moisture sensors in seven pumping stations will be coordinated with project #150, Update Pumping Station Radio Alarm Systems. Proiect 1112100 -149 Sinking Fund for Future Sewer Replacement Research for the project is continuing. Project 1112100 -150 Update Pumping Station Radio Alarm Systems The portion of the system being replaced on an emergency basis is complete. The installation of the remaining portion of the project will begin in July. Proiect 1112100 -153 Sewer Lateral Root Intrusion Study The project has not yet been started. FAX (714) 432 -1436 P.O. BOX 1200, COSTA MESA, CALIFORNIA 92628 -1200 • 77 FAIR DRIVE • (714) 754 -5043 Costa MesaARecycles ��+ COSTA MESA DISTRICT PROJECT STATM REPORT For May 1, 1997 Proiect 1112100 -128 Mesa/Birch Sewer Realignment The design phase is complete and the County has put the project out to bid. Project 1112100 -129 Bristol Street Pumping Station The design phase is continuing. Project 1112100 -135 Reconstructing Force Main for Elden Pumping Station (Phase II) DIRECTORS James Ferryman Arthur Perry Arlene Schafer Dan Worthington Nate Reade Construction is complete. Processing the sewer easement maps and legal descriptions Is continuing. Proiect 1112100 -140 Reconstructing Various Sewer Lines The design phase is continuing. Proiect 1112100 -144 Manhole Rehabilitation Construction began on April 21, 1997. Project 1112100 -145 Reconstructing Various Sewer Lines The design phase is continuing. Project 1112100 -146 Televising Sewer Lines A portion of the televising has been completed. Project 1112100 -147 Update Early Warning System Protecting Pumps Installation of heat and moisture sensors in seven pumping stations will be coordinated with project #150, Update Pumping Station Radio Alarm Systems. Project 1112100 -149 Sinking Fund for Future Sewer Replacement Research for the project is continuing. Proiect 1112100 -150 Update Pumping Station Radio Alarm Systems The portion of the system being replaced on an emergency basis is complete. The installation of the remaining portion of the project will be in May or June. Project 1112100 -153 Sewer Lateral Root Intrusion Study The project will begin in May. FAX (714) 432 -1436 P.O. BOX 1200, COSTA MESA, CALIFORNIA 92628 -1200 • 77 FAIR DRIVE • (714) 754 -5043 Costa Mesa Recycles (III COSTA MESA DISTRICT PROJECT STATUS REPORT For April 1, 1997 Project 1112100 -128 Mesa/Birch Sewer Realignment DIRECTORS James Ferryman Arthur Perry Arlene Schafer Dan Worthington Nate Reade The design phase is complete. The County is acquiring the necessary street right -of -way before beginning construction. Project 1112100 -129 Bristol Street Pumping Station The design phase is continuing. Project 1112100 -135 Reconstructing Force Main for Elden Pumping Station (Phase Il) Construction is complete. Processing the sewer easement maps and legal descriptions is continuing. Project 1112100 -140 Reconstructing Various Sewer Lines The design phase is continuing. Project 1112100 -144 Manhole Rehabilitation The project was. awarded at the March 1997 Board meeting. Construction will begin in late April or early May. Project 1112100 -145 Reconstructing Various Sewer Lines The design phase is continuing. Project 1112100 -146 Televising Sewer Lines A portion of the televising has been completed. Project 1112100 -147 Update Early Warning System Protecting Pumps Installation of heat and moisture sensors in seven pumping stations will be coordinated with project #150, Update Pumping Station Radio Alarm Systems. Project 1112100 -149 Sinking Fund for Future Sewer Replacement Research for the project is continuing. Project 1112100 -150 Update Pumping Station Radio Alarm Systems A portion of the system is being replaced on an emergency basis. The design of the remaining portion of the project is in progress. FAX (714) 432 -1436 P.O. BOX 1200, COSTA MESA, CALIFORNIA 92628 -1200 • 77 FAIR DRIVE • (714) 754 -5043 Costa Mesa Recycles Qf COSTA MESA a��'� DISTRICT PROJECT STATUS REPORT For February 1, 1997 Project 1112100 -128 Mesa/Birch Sewer Realignment DIRECTORS James Ferryman Arthur Perry Arlene Schafer Dan Worthington Nate Reade The design phase is complete. The County is acquiring the necessary street right -of -way before beginning construction. Project 1112100 -129 Bristol Street Pumping Station The design phase is underway. Project 1112100 -135 Reconstructing Force Main for Elden Pumping Station (Phase Il) Construction is complete. Processing the sewer easement maps and legal descriptions is continuing. Project 1112100 -140 Reconstructing Various Sewer Lines The design phase is continuing. Project 1112100 -144 Manhole Rehabilitation The project is out to bid as of February 4, 1997 with bid opening scheduled for February 27, 1997. Project 1112100 -145 Reconstructing Various Sewer Lines The design phase is continuing. Project 1112100 -146 Televising Sewer Lines A portion of the televising has been completed. Proiect 1112100 -147 Update Early Warning System Protecting Pumps The design phase has not yet been started. Project 1112100 -149 Sinking Fund for Future Sewer Replacement Research for the project is continuing. FAX (714) 432 -1436 P.O. BOX 1200, COSTA MESA, CALIFORNIA 92628 -1200 • 77 FAIR DRIVE • (714) 754 -5043 4 Costa Mesa Recycles 06 COSTA MESA ITA Printed on Recycled Paper PROJECT STATUS REPORT For January 1, 1997 Proiect 1112100 -128 Mesa/Birch Sewer Realignment DISTRICT DIRECTORS James Ferryman Nate Reade Arthur Perry Arlene Schafer Dan Worthington The design phase is complete. The County is acquiring the necessary street right -of -way before beginning construction. Proiect 1112100 -129 Bristol Street Pumping Station The CMSD Board reviewed and approved the project at the January 1992 meeting. The Board approved in concept the District being the design agency, as requested by the Orange County Development Agency and the City of Newport Beach, at the September 1996 meeting. The Board also approved the three party agreement at the November 1996 meeting. Proiect 1112100 -135 Reconstructing Force Main for Elden Pumping Station (Phase II) Construction is complete. Processing the sewer easement maps and legal descriptions is continuing. Proiect 1112100 -137 Televising Sewer Lines The televising is complete. Proiect 1112100 -140 Reconstructing Various Sewer Lines The design phase is continuing. Proiect 1112100 -141 Televising Sewer Lines The televising has been completed. Project 1112100 -144 Manhole Rehabilitation The design phase is continuing. Proiect 1112100 -145 Reconstructing Various Sewer Lines The design phase is continuing. Proiect 1112100 -146 Televising Sewer Lines A portion of the televising has been completed.. Proiect 1112100 -147 Update Early Warning System Protecting Pumps The design phase has not yet been started. Project 1112100 -149 Sinking Fund for Future Sewer Replacement Research for the project is continuing. FAX (714) 432 -1436 P.O. BOX 1200, COSTA MESA, CALIFORNIA 92628 -1200 • 77 FAIR DRIVE • (714) 754 -5043 Costa Mesa Recycles Up Printed on Recycled Paper COSTA MESA _01T DISTRICT PROJECT STATUS REPORT For November 1, 1996 Project 1112100 -128 Mesa /Birch Sewer Realicfnment DIRECTORS James Ferryman Nate Reade Arthur Perry Arlene Schafer Dan Worthington The design phase is complete. The County is acquiring the necessary street right -of -way before beginning construction. Project 1112100 -129 Bristol Street Pumping Station The CMSD Board reviewed and approved the project at the January 1992 meeting. The Board approved in concept the District being the design agency, as requested by the Orange County Development Agency and the City of Newport Beach, at the September 1996 meeting. Project 1112100 -135 Reconstructing Force Main for Elden Pumping Station (Phase II Construction is complete. Processing the sewer easement maps and legal descriptions is continuing. Project 1112100 -137 Televising Sewer Lines The televising is complete. Project 1112100 -140 Reconstructing Various Sewer Lines The design phase is continuing. Project 1112100 -141 Televising Sewer Lines A portion of the televising has been completed. Project 1112100 -144 Manhole Rehabilitation The design phase is continuing. Project 1112100 -145 Reconstructing Various Sewer Lines The design phase has been started. Project 1112100 -146 Televising Sewer Lines The design phase is continuing. Project 1112100 -147 Update Early Warning System Protecting Pumps The design phase has not yet been started. Project 1112100 -149 Sinking Fund for Future Sewer Replacement Research for the project is continuing. FAX (714) 432 -1436 P.O. BOX 1200, COSTA MESA, CALIFORNIA 92628 -1200 • 77 FAIR DRIVE • (714) 754 -5043 �S�SANItq�y COSTA MESA one ° -�� DISTRICT h� p ono nn ° y DIRECTORS f James Ferryman Costa Mesa Recycles y 9 �ww Nate Reade 'Lit C�RPpRp�ii�� Arthur Perry 1I PROJECT STA S REPORT Arlene Schafer Printed on Recycled Paper For October 1, 1996 Dan Worthington Project 1112100 -128 Mesa /Birch Sewer Realignment The design phase is complete.. The County is acquiring the necessary street right -of -way before beginning construction. Project 1112100 -129 Bristol Street Pumping Station The CMSD Board, reviewed and approved the project at the January 1992 meeting. The Board approved in concept the District being the design agency, as requested by the Orange County Development Agency and the City of Newport Beach, at the September 1996 meeting. Project 1112100 -135 Reconstructing Force Main for Elden Pumping Station ae Construction is complete. Processing the sewer easement maps and legal descriptions is continuing. Project 1112100 -137 Televising Sewer Lines The televising is nearing completion. Project 1112100 -140 Reconstructing Various Sewer Lines The design phase is continuing. Project 1112100 -141 Televising Sewer Lines A purchase order has been prepared to begin the televising. Project 1112100 -142 Reconstructing Force Main for Adams Pumping Station Construction is complete. Project 1112100 -144 Manhole Rehabilitation The design phase is continuing. Project 1112100 -145 Reconstructing Various Sewer Lines The design phase has not yet been started. Project 1112100 -146 Televising Sewer Lines The design phase is continuing. Project 1112100 -147 Update Early Warning System Protecting Pumps The design phase has not yet been started. Project 1112100 -149 Sinking Fund for Future Sewer Replacement Research for the project is continuing. FAX (714) 432 -1436 P.O. BOX 1200, COSTA MESA, CALIFORNIA 92628 -1200 • 77 FAIR DRIVE • (714) 754 -5043 4,t1IT�q�, COSTA NIESA % -\ DISTRICT ° F y DIRECTORS g James Ferryman Costa Mesa Recycles 0 w°i Nate Reade ;tea c�Rp0BA� Arthur Perry PROJECT ST S REPORT Arlene Schafer Printed on Recycled Paper For September 1, 1996 Dan Worthington Project 1112100 -128 Mesa /Birch Sewer Realignment The design phase is complete. The County is acquiring the necessary street right -of -way before beginning construction. Project 1112100 -129 Bristol Street Pumping Station The CMSD Board reviewed and approved the project at the January 1992 meeting District representatives attended a three way meeting on August 27, 1996 with the City of Newport Beach and the Orange County Development Agency to define administrative, financial, and ownership responsibilities. Project 1112100 -135 Reconstructing Force Main for Elden Pumping Station AU Construction is. complete. Processing the sewer easement maps and legal descriptions is continuing. Project 1112100 -137 Televising Sewer Lines A purchase order has been prepared to complete the televising. Project 1112100 -140 Reconstructing Various Sewer Lines The design phase is continuing. Project 1112100 -141 Televising Sewer Lines A purchase order has been prepared to begin the televising. Project 1112100 -142 Reconstructing Force Main for Adams Pumping Station Construction is 75% complete. Project 1112100 -144 Manhole-Rehabilitation The design phase is continuing. Project 1112100 -145 Reconstructing Various Sewer Lines The design phase has not yet been started. Project 1112100 -146 Televising Sewer Lines The design phase is continuing. Project 1112100 -147 Update Early Warning System Protecting Pumps The design phase has not yet been started. Project 1112100 -149 Sinking Fund for Future Sewer Replacement Research for the project is continuing. FAX (714) 432 -1436 P.O. BOX 1200, COSTA MESA, CALIFORNIA 92628 -1200 • 77 FAIR DRIVE • (714) 754 -5043 Costa Mesa Recycles to Printed on Recycled Paper COSTA MESA IT1A DISTRICT PROJECT STATUS REPORT For August 1, 1996 DIRECTORS James Ferryman Nate Reade Arthur Perry Arlene Schafer, Dan Worthington Project 1112100 -128 Mesa /Birch Sewer Realignment The design phase is complete. The County is acquiring the necessary street right -of -way before beginning construction. Project 1112100 -129 Bristol Street Pumping Station The CMSD Board reviewed and approved the project at the January 1992 meeting. District representatives attended a three way meeting on October 31, 1994 with the City of .Newport Beach and the Orange County Development Agency to define administrative, financial and ownership responsibilities. A proposed three party agreement wil) be brought to the Board in the future. Project 1112100 -135 Reconstructing Force Main for Elden Pumping Station trndSe 11) Construction is complete. Processing the sewer easement maps and legal descriptions is continuing. Project 1112100 -137 Televising Sewer Lines A purchase order has been prepared to complete the televising. Project 1112100 -140 Reconstructing Various Sewer Lines The design phase is continuing. Project 1112100 -141 Televising Sewer Lines A purchase order has been prepared to begin the televising. Project 1112100 -142 Reconstructing Force Main for Adams Pumping Station The project was awarded at the April 1996 meeting and construction is scheduled to begin in early August. Project 1112100 -144 Manhole Rehabilitation The design phase is continuing. Project 1112100 -145 Reconstructing Various Sewer Lines The design phase has not yet been started. Project 1112100 -146 Televising Sewer Lines The design phase is continuing. Project 1112100 -147 Update Early Warning System Protecting Pumps The design phase has not yet been started. Project 1112100 -149 Sinking Fund for Future Sewer Replacement Research for the project is confMdild§432-1436 P.O. BOX 1200, COSTA MESA, CALIFORNIA 92628 -1200 • 77 FAIR DRIVE • (714) 754 -5043 Costa Mesa Recycles Printed on Recycled Paper COSTA MESA PROJE For July 1, DISTRICT RT 1996 Project 1112100 -128 Mesa /Birch Sewer Realignment 0 DIRECTORS James Ferryman Nate Reade Arthur Perry Arlene Schafer Dan Worthington The design phase is complete. The County is acquiring the necessary street right -of -way before beginning construction. Project 1112100 -129 Bristol Street Pumping Station The CMSD Board reviewed and approved the project at the January 1992 meeting. District representatives attended a three way meeting on October 31, 1994 with the City of Newport Beach and the Orange County Development Agency to define administrative, financial, and ownership responsibilities. A proposed three party agreement will be brought to the Board in the future. Project 1112100 -135 Reconstructing Force Main for Elden Pumping Station (Phase Construction is complete. Processing the sewer easement maps and legal descriptions is continuing. Project 1112100 -137 Televising Sewer Lines A purchase order has been prepared to complete the televising. Project 1112100 -140 Reconstructing Various Sewer Lines The design phase is continuing. Project 1112100- 141.1elevising Sewer Lines A purchase order has been prepared to begin the televising. Project 1112100 -142 Reconstructing Force Main for Adams Pumping Station The project was awarded at the April 1996 meeting and construction is tentatively scheduled to begin in early July. Project 1112100 -144 Manhole Rehabilitation The design phase is continuing. Project 1112100 -146 Televising Sewer Lines The design phase is continuing. Project 1112100 -149 Sinking Fund for Future Sewer Replacement Research for the project is continuing. FAX (714) 432 -1436 P.O. BOX 1200, COSTA MESA, CALIFORNIA 92628 -1200 • 77 FAIR DRIVE • (714) 754 -5043 ,To; Joan Revak ;Prom:' CR Transfer Inc. Costa Mesa Sanitary District (38001) MAY 1997 Recycling Report Projections Facility waste ReCovery Recycled commodity Stream W Rate r V Tonnage asc�ac= acOa�- 3c? zccscoeccycoeao .ac��cC3ec > >cVec4:aca. Newspaper Cardboard Mixed Paper Glass Pet HDPE Aluminum Tin /Metal Yardwaste Other (Concrete /Asphalt /wood) Total Tannage Recycled Tonnage Landfilled Tonnage 13.90 31,83V 4.42 128.73 5,30 39.301 3.08 60.60 18.40 12.82V 7.36 68.63 6.00 0.00V 0.00 0.00 0.70 30.531 0.06 1.78 2.00 10.931 0.22 6.36 0.40 17.078 0.01 1.99 1.80 37.23V 0.67 19.50 17.10 85,001 14.54 422.90 34.90 21.551 7.52 218.83 100-00 31.94 929.32 COUNTY TOTAL x,909.55 192.06 3,101.61 929.32 61.34 990.66 1,980.73 130.72 2,110.95 To: _ Joan Revak From. CR Transfer Inc. Costa Mesa Sanitary District Santa Ana Heights (38041) MAY 1997 Recycling Report Projections Facility Waste Recovery Recycled Commodity Stream t Rate V %r Tonnage Newspaper Cardboard Mixed Paper Glass Pet HDPE Aluminum Tin /Metal Yardwaste Other (Concrete /Asphalt /Wood) Total Tonnage Recycled Tonnage Landfilled Tonnage 13.90 31.83V 4.42 8.50 5.30 39.306 2.08 4.00 18.40 12.62k 2.36 4.53 6.00 0.001 0.00 0.00 0.20 30.53V O.C6 0.12 2.00 10.93W 0.22 0.42 0.40 17.076 0.07 0.13 1.80 37.23W 0.67 1.29 17.10 85.00% 14.54 27.92 34.90 21.55% 7.52 14.44 100.00 31.94 61.34 192.06 61.34 130,72 y Recycled Tonnage 944.40 822.78 907.78 943.29 990.66 4,608.91 City 875.14 768.34 849.06 871,.10 929.32 4,292.96 County 69.26 54.44 58.72 72.19 61.34 315.95 Landfilled Tonnage 1,949.39 1,667.78 1,740.59 WASTE DIVERSION REPORT 2,110.95 9,453.90 City 1,806.43 1,557.43 1997 1,833.27 1,980.23 JAN FEB MARCH APRIL MAY JUNE JULY AUG SEP OCT NOV DEC TOTAL Total Tonnage 2,893.79 2,490.56 2,648.37 2,928.48 3,101.61 14,062.81 City 2,681.57 2,325.77 2,477.06 2,704.37 2,909.55 13,098.32 County 212.22 164.79 171.31 224.11 192.06 964.49 Recycled Tonnage 944.40 822.78 907.78 943.29 990.66 4,608.91 City 875.14 768.34 849.06 871,.10 929.32 4,292.96 County 69.26 54.44 58.72 72.19 61.34 315.95 Landfilled Tonnage 1,949.39 1,667.78 1,740.59 1,985.19 2,110.95 9,453.90 City 1,806.43 1,557.43 1,628.00 1,833.27 1,980.23 8,805.36 County 142.96 110.35 112.59 151.92 130.72 648.54 Recycled % 3164 33.04 34.28 32.21 31.94 32.77 Waste Diversion /jr 6/6/97 To :Lois Thompson From: CR Transfer Inc. Costa Mesa Sanitary District (38001) MARCH 1997 Recyol.ing Report Proj ectioiis Facility Waste Recovery Recycled Commodity Stream g Rate V $ Tonnage Newspaper 13.90 37.83 5.26 130.25 Cardboard 5.30 48.70 2,58 63.94 Mixed Paper 18.40 16.5399 3.04 75.34 Glass 6.00 0.00W 0.00 0.00 Pet 0.20 47.12$ 0.09 2.33 HDPE 2.00 13.95W 0.28 6.91 Aluminum 0.40 45..10. 0.18 4.47 Tin /Metal 1.80 41.259r 0.74 18.39 Yardwaste 17.10 69.481 11.88 294.30 Other (Concre?te,/ASphalt /Wood) 34.90 29.28V 10,22 253.12 100'.00 34.28 $49.06 COUNTY TOTAL Total. Tonnage 2,477.06 171.31 2,648.37 Recycled Tonnage: 849.06 58.72 907.78 Landfilled Tonnage 1,628.00 112.59 1,740.59 A To: Lois Thompson From- CR Tr�msf sx Inc. Costa Mesa .>anitary District Santa Ana Heights (38041.) MARCH 1997 Recycling Report Projections Total Tonnage 171.31 Recycled Tonnage! 58.72 Landfilled Tonnage 112.59 Facility Waste Recovery Recycled Commodity Stream * Rate W $ Tonnage - a== �� ;c�o:�oo;�came�===== .;;��c�� Newspaper 13.90 37.83$ 5.26 9.01 Cardboard 5.30 48.70 2.58 4.42 Mixed Paper 18.40 16.53' 3.04 5.21 Glass 6.00 0.00-t 0.00 0.00 Pet 0.20 47.12 0.09 0.16 HDPE 2.00 13.95W 0.28 0.48 . Aluminum 0.40 45.10 0.18 0.31 Tin /Metal 1.80 .41.25 0.74 1.27 Yardwaste 17.10 69.48* 11.88 20.35 Other (Comcrete,fAsphalt /W4=d) 34.90 29.288 10.22 17.51 100.00 34.28 58.72 Total Tonnage 171.31 Recycled Tonnage! 58.72 Landfilled Tonnage 112.59 Recycled Tonnage 944.40 822.78 WASTE DIVERSION REPORT 2,674.96 City 875.14 768.34 1997 2,492.54 County JAN FEB MARCH APRIL MAY JUNE JULY AUG SEP OCT NOV DEC TOTAL Total Tonnage 2,893.79 2,490.56 2,648.37 8,032.72 City 2,681.57 2,325.77 2,477.06 • 7,484.40 County 212.22 164.79 171.31 548.32 Recycled Tonnage 944.40 822.78 907.78 2,674.96 City 875.14 768.34 849.06 2,492.54 County 69.26 54.44 58.72 182.42 Landfilled Tonnage 1,949.39 1,667.78 1,740.59 5,357.76 City 1,806.43 1,557.43 1,628.00 4,991.86 County 142.96 110.35 112.59 365.90 Recycled % 32.64 33.04 34.28 33.30 Waste Diversion 4/3/97 Recycled Tonnage 877.06 775.91 829.62 WASTE DIVERSION REPORT 886.99 877.28 997.96 1007.18 849.8 895.14 850.4 985.42 10,718.53 City 812.11 1996 774.83 831.77 834.67 820.18 926.61 946.51 797.31 829.02 JAN FEB MARCH APRIL MAY JUNE JULY AUG SEP OCT NOV DEC TOTAL Total Tonnage 2,832.82 2,491.63 2,663.10 2,855.23 2,950.79 2,674.08 3,040.11 2,837.15 2,705.50 2,863.76 2,692.15 2,921.89 33,528.21 City 2,623.04 2,330.76 2,487.21 2,681.17 2,776.73 2,500.02 2,822.75 2,666.26 2538.40 2,652.23 2,522.13 2,739.65 31,340.35 County 209.78 160.87 175.89 174.06 174.06 174.06 217.36 170.89 167.10 211.53 170.02 182.24 2,187.86 Recycled Tonnage 877.06 775.91 829.62 885.77 886.99 877.28 997.96 1007.18 849.8 895.14 850.4 985.42 10,718.53 City 812.11 725.81 774.83 831.77 834.67 820.18 926.61 946.51 797.31 829.02 796.69 923.96 10,019.47 County 64.95 50.10 54.79 54.00 52.32 57.10 71.35 60.67 52.49 66.12 53.71 61.46 699.06 Landfllled Tonnage 1,955.76 1,715.72 1,833.48 1,969.46 2,063.80 1,796.80 2,042.15 1,829.97 1,855.70 1,968.62 1,841.75 1,936.47 22,809.68 City 1,810.93 1,604.95 1,712.38 1,849.40 1,942.06 1,679.84 1,896.14 1,719.75 1,741.09 1,823.21 1,725.44 1,815.69 21,320.88 County 144.83 110.77 121.10 120.06 121.74 116.96 146.01 110.22 114.61 145.41 116.31 120.78 1,488.80 Recycled % 30.96 31.14 31.15 31.02 30.06 32.81 32.83 35.50 31.41 31.26 31.59 33.73 31.97 Waste Diversion 4/3/97 ,X To: Flo From: CR Transfer Ync. Costa Mesa Sanit:ary District (38001) JANUARY 1997 Recycling Report Projections Facility Waste Recovery R °cycled Commodity Stream % Rate k It Tonnage Newspaper 13.90 37.101 5.16 138.29 Cardboard 5.30 52.701 2.79 74.90 Mixed Paper 18.40 16.60% 3.05 81.91 Glass 6.00 0.00%; 0.00 0.00 Pet 0.20 49.20-t 0.10 2,64 HDPE - 2.00 16.50% 0.33 8.85 Aluminum 0.40 42.50% 0.17 4.56 Tin /Metal 1.80 36.505 0.66 17.62 Yardwaste 17.10 61.60% 10.53 282.47 Other (Concrete /Asphalt /Wood) 34.90 28.20% 9.84 263.91 ------------------- 100.00 ----------------- 32.64 875.14 COUNTY TOTAL Total Tonnage .2,681.57 212.22. 2,893.79 Recycled Tonnages 875.14 69.26 944.40 Landfilled Tonnage 1,806.43 142.96 1,949.39 To: F10 From: CR Transfer Inc. Costa Mesa Sanitary District Santa Ana Heights (38041) 3ANU'ARY 1997 Recycling Report Projections Facility Waste Recovery Recycled Commodity Stream I Rate Tonnage Newspaper Cardboard Mixed Paper- Glass Pet _ HDPE Aluminum Tin /Metal Yardwaste Other (Concrete /Asphalt /W*od) Total Tonnage Recycled Tonnage: Landfilled Tonnage 13.90 37.10V 5.16 10.94 5.30 52.709; 2.79 5.93 18.40 16.601 3.05 6.48 6.00 0.009% 0.00 0.00 0.20 49.20% 0.10 0.21 2.00 16.50$ 0.33 0.70 0.40 42.50% 0.17 0.36 1.80 36 -501 0.66 1.39 17.10 61.60% 10.53 22.35 34.90 28.20 9.84 20.89 ------------------------------------ 100.00 32.64 69.26 212.22 69.26 e ee I WASTE DIVERSION REPORT 1997 JAN FEB MARCH APRIL MAY JUNE JULY AUG SEP OCT NOV DEC TOTAL Total Tonnage 2,893.79 2,893.79 City 2,681.57 2,681.57 County , 212.22 212.22 Recycled Tonnage 944.40 944.40 City 875.14 875.14 County 69.26 69.26 Landfilled Tonnage 1949.39 1,949.39 City 1,806.43 1,806.43 County 142.96 142.96 Recycled % 32.64 32.64 Waste Diversion 2/7/97 Recycled Tonnage 877.06 775.91 WASTE DIVERSION REPORT 885.77 886.99 877.28 997.96 1007.18 849.8 895.14 850.4 9,733.11 1996 812.11 725.81 774.83 831.77 834.67 820.18 JAN FEB MARCH APRIL MAY JUNE JULY AUG SEP OCT NOV DEC TOTAL Total Tonnage 2,832.82 2,491.63 2,663.10 2,855.23 2,950.79 2,674.08 3,040.11 2,837.15 2,705.50 2,863.76 2,692.15 30,606.32 City 2,623.04 2,330.76 2,487.21 2,681.17 2,776.73 2,500.02 2,822.75 2,666.26 2538.40 2,652.23 2,522.13 28,600.70 County 209.78 160.87 175.89 174.06 174.06 174.06 217.36 170.89 167.10 211.53 170.02 2,005.62 Recycled Tonnage 877.06 775.91 829.62 885.77 886.99 877.28 997.96 1007.18 849.8 895.14 850.4 9,733.11 City 812.11 725.81 774.83 831.77 834.67 820.18 926.61 946.51 797.31 829.02 796.69 9,095.51 County 64.95 50.10 54.79 54.00 52.32 57.10 71.35 60.67 52.49 66.12 53.71 637.60 Landfilled Tonnage 1,955.76 1,715.72 1,833.48 1,969.46 2,063.80 1,796.80 2,042.15 1,829.97 1,855.70 1,968.62 1,841.75 20,873.21 City 1,810.93 1,604.95 1,712.38 1,849.40 1,942.06 1,679.84 1,896.14 1,719.75 1,741.09 1,823.21 1,725.44 19,505.19 County 144.83 110.77 121.10 120.06 121.74 116.96 146.01 . 110.22 114.61 145.41 116.31 1,368.02 Recycled % 30.96 31.14 31.15 31.02 30.06 32.81 32.83 35.50 31.41 31.26 31.59 31.80 Waste Diversion 12/6/96 To. F10 From: CR Transfer Inc. costa Mesa Sanitary District (38001) DECEMBER 1996 Recycling Report . ?rojections Facility Waste Recovery Recycled Commoditv Stream % Rate Tonnage Newspaper 13.90 36.50¢ 5.07 139.00 Cardboard 5.30 51.60 2.73 74.92 Mixed Paper 18.40 17.4016 3.20 87.71 Glass 6.00 0.00W 0.00 0.00 Pet 0.20 51.20W 0.10 2.81 MPE 2.00 12.10 0.24 6.63 Aluminum 0.40 47.90 0.19 5.25 Tin /Metal 1.80 41.20W 0.74 20.32 Xardwaste 17.10 72.103 12.33 337.77 Other (Concrete /Asphalt /mood) 34.90 26.10% 9.11 249.55 100.00 33:73 923.96 COUNTY TOTAL Total Tonnage 2,739.65 182.24 2,921..89 Recycled Tonnage 923.96 61.46 985.42 Landfilled Tonnage 1,x15.69 120.78 1,936.47 To: Flo From: CR Transfer Inc. Costa Mesa Sanitary District Santa Ara Heights (38041) DECEMBER 1996 Recycling Report ?rojections Facility Waste Recovery Recycled Commodity Stream % Rate % Tonnage newspaper Cardboard Mixed Paper Glass Pet HOPE Aluminum Tin /Metal Xardwaste Other (Concrete /Asphalt /wood) Total Tonnage Recycled Tonnage Landfilled Tonnage 13.90 36.50% 5.07 9.25 5.30 51.60% 2.73 4.98 18.40 17.40% 3.20 5.83 6.00 0.00% 0.00 O.OQ 0.20 51.201 0.10 0.19 2.00 12.10% 0.24 0.44 0.40 47.901 0.19 0.35 1.80 41.20% 0.74 1.25 17.10 72.10% 12:33 22.47 34.90 26.10$ 9-11 16.60 ------------------------------------ 100.00 33.73 61.46 162.2? 61.46 120.78 Recycled Tonnage 877.06 775.91 WASTE DIVERSION REPORT 885.77 886.99 877.28 997.96 1007.18 849.8 895.14 850.4 985.42 10,718.53 1996 812.11 725.81 774.83 83177 834.67 820.18 926.61 JAN FEB MARCH APRIL MAY JUNE JULY AUG SEP OCT NOV DEC TOTAL Total Tonnage 2,832.82 2,491.63 2,663.10 2,855.23 2,950.79 2,674.08 3,040.11 2,837.15 2,705.50 2,863.76 2,692.15 2,921.89 33,528.21 City 2,623.04 2,330.76 2,487.21 2,681.17 2,776.73 2,500.02 2,822.75 2,666.26 2538.40 2,652.23 2,522.13 2,739.65 31,340.35 County 209.78 160.87 175.89 174.06 174.06 174.06 217.36 170.89 167.10 211.53 170.02 182.24 2,187.86 Recycled Tonnage 877.06 775.91 829.62 885.77 886.99 877.28 997.96 1007.18 849.8 895.14 850.4 985.42 10,718.53 City 812.11 725.81 774.83 83177 834.67 820.18 926.61 946.51 797.31 829.02 796.69 923.96 . 10,019.47 County 64.95 50.10 54.79 54.00 52.32 57.10 71.35 60.67 52.49 66.12 53.71 61.46 699.06 Landfilled Tonnage 1,955.76 1,715.72 1,833.48 1,969.46 2,063.80 1,796.80 2,042.15 1,829.97 1,855.70 1,968.62 1,841.75 1,936.47 22,809.68 City 1,810.93 1,604.95 1,712.38 1,849.40 1,942.06 1,679.84 1,896.14 1,719.75 1,741.09 1,823.21 1,725.44 1,815.69 21,320.88 County 144.83 110.77 121.10 120.06 121.74 116.96 146.01 110.22 114.61 145.41 116.31 120.78 1,488.80 Recycled % 30.96 31.14 31.15 31.02 30.06 32.81 32.83 35.50 31.41 31.26 31.59 33.73 31.97 Waste Diversion 1/6/97 Y TO: Flo From: C:R Transfer Inc. Costa Mesa Sanitary District (38001) NOVEMBER 1996 Recycling Report Projections Facility Waste Recovery Recycled Commodity Stream g Rate V W Tonnage Newspaper Cardboard Mixed Paper Glass Pet HDPE Aluminum Tim /Metal Yardwaste Other (Concrete /Asphalt /Wood) Total Tonnage Recycled Tonnage Land£illed Tonnage 13.90 27.50 3.08 97.81 S.30 47 . SQIs 2.52 63.49 18.40 12.10v 2.23 56.15 6.00 0.00 0.00 0.00 0.20 46.10 0.09 2.33 2.00 18.60- 0 -37 9.38 0.40 41.50 0.17 4.23 1.80 51.60* 0.93 23.43 17.10 61.5- 0- 10.52 265.24 34.90 31.20V 10.85 274.63 100.00 31.59 796.69 County Total 2,522..3 170.02 2,692.15 796.69 53.71 850.40 1,725•4" 116.31 1,841.75 To: Flo From: CR Transfer Inc. Costa Mesa Sanitary District Santa Ana Heights (38041) NOVEMBER 1996 Recycling Report P::ojections Facility Waste Recovery Recycled Commodity Stream t Rate V $ Tonnage .-__S= == === 'rte : nn� Newspaper Cardboard Mixed Paper Glass Pet HDPE Aluminum Tin /Metal Yardwaste other (Concrete /Asphalt /woad) Total Tonnage Recycled Tannage Landfilled Tonnage 13.90 27.90V 3.88 6.59 5.30 47.50$ 2.52 4.28 18.40 12.10% 2.23 3.79 6.00 0.001 0.00 0.00 0.20 46.10% 0.09 0.16 2.00 18.605 0.27 0.63 0.40 41.90$ 0.17 0.28 1.80 51.60 0.93 1.58 17.10 61.50 10.52 17.88 34.90 31.20k 10.89 18.51 ------------------------------------ 100-00 31.59 53.71 170.02 53.71 116.31 I Recycled Tonnage 877.06 775.91 829.62 WASTE DIVERSION REPORT 886.99 877.28 997.96 1,829.97 1007.18 . 849.8 895.14 850.4 9,733.11 City 1996 725.81 774.83 831.77 834.67 820.18 926.61 1,741.09 JAN FEB MARCH APRIL MAY JUNE', JULY AUG SEP OCT NOV DEC TOTAL Total Tonnage 2,832.82 2,491.63 2,663.10 2,855.23 2,950.79 2,674.08 3,040.11 2,837.15 2,705.50 2,863.76 2,692.15 30,606.32 City 2,623.04 2,330.76 2,487.21 2,681.17 2,776.73 2,500.02 2,822.75 2,666.26 2538.40 2,652.23 2,522.13 28,600.70 County 209.78 160.87 175.89 174.06 174.06 174.06 217.36 170.89 167.10 211.53 170.02 2,005.62 Recycled Tonnage 877.06 775.91 829.62 885.77 886.99 877.28 997.96 1,829.97 1007.18 . 849.8 895.14 850.4 9,733.11 City 812.11 725.81 774.83 831.77 834.67 820.18 926.61 1,741.09 946.51 797.31 829.02 796.69 9,095.51 County 64.95 50.10 54.79 54.00 52.32 57.10 71.35 145.41 60.67 52.49 66.12 53.71 637.60 Landfilled Tonnage 1,955.76 1,715.72 1,833.48 1,969.46 2,063.80 1,796.80 2,042.15 1,829.97 1,855.70 1,968.62 1,841.75 20,873.21 City 1,810.93 1,604.95 1,712.38 1,849.40 1,942.06 1,679.84 1,896.14 1,719.75 1,741.09 1,823.21 1,725.44 19,505.19 County 144.83 110.77 121.10 120.06 121.74 116.96 146.01 110.22 114.61 145.41 116.31 1,368.02 Recycled % 30.96 31.14 31.15 31.02 30.06 32.81 32.83 35.50 31.41 31.26 31.59 31.80 Waste Diversion 12/6/96 TO: Flo From: CR Transfer Inc. Costa Mesa Sanitary District (38001) OCTOBER 1996 Recycling Report Projections Facility Waste Recovery Recycled Commodity Stream k Rate V 9- Tonnage e��n�= ��aammmn�eaaaaaaa= eseeeea °=- cT= e.- �.�onoe000v�a Newspaper Cardboard Mixed Paper Glass Pet HDPE Aluminum Tin /Metal Yardwaste other (Concrete /Asphalt /Wood) Total Tonnage Recycled Tonnage Landfilled Tonnage 13.90 26,10* 3.63 96.22 5.30 41.701 2.21 58.62 18.40 16.20 2.98 79.06 6.00 0.009r 0.00 0.00 0.20 39.101k 0.08 2.07 2.00 21.70W 0.43 11.51 0.40 52.50* 0.21 5.57 1.80 42.608 0.77 20.34 17.10 62.109- 10.62 281.64 34.90 29.60 10.33 273.99 ------------------------------------ 100.00 31.26 829.02 COUNTY TOTAL 2,652.23 211.53 2,863.76 829.02 66.12 895.14 1,823.21 145.41 1,968.62 To: Flo From: CR Transfer Inc. Costa Mesa Sanitary District Santa Ana Heights (38041) OCTOBER 1,996 Recycling Report Projections Facility Waste Recovery Recycled Commodity Stream $ Rate 'k __-- ��__�.---------- - - - - -- � Tonnage Newspaper Cardboard Mixed Paper Glass Pet HDPE Aluminum Tin /Metal Yardwaste Other (Concrete /Asphalt /Wood) Total Tonnage Recycled Tonnage Landfilled Tonnage 13.90 29,10 3.63 7.67 5.30 41.70V 2.21 4.68 18.40 16.20 2.98 6.31 6.00 0.00 0.00 0.00 0.20 29-in 0.08 0.17 2.00 21.70 0.43 p.92 0.40 52.50 0.21 0.44 1.80 42.605k 0.77 1.62 17.10 62.10 10.62 22.46 34.90 29.60 10.33 21.85 100.00 - -- 31.26 - - 66.•12 211.53 66.12 145.41 WASTE DIVERSION REPORT SEPTEMBER 1996 TO: Flo From: CR Transfer Inc. Costa Mesa Sanitary District (38001) SEPTB74SER 1996 Recycling Report Projections Facility Waste Recovery Recycled Commodity Stream � Rate t Tonnage Newspaper Cardboard Mixed paper Glass Pet HDPE Aluminum Tin /Metal Yardwaste other (Concrete /Asphalt /Wood) Total Tonnage Recycled Tonnage Landfilled Tonnage 13.90 22.609C 3.14 79,74 5.30 36.10% 1.91 48.57 18.40 12.909 2.37 60.25 6.00 0.00 0.00 0.00 0.20 42.101t 0.08 2.14 2.00 12.70$ 0.25 6.45 0.40 41.60 0.17 4.22 1.80 .36.708 0.66 16.77 17.10 67.10 11.47 291.26 34.90 32.50-* 11.34 287.92 100.00 31.41 797.31 County Total 2,538.40 167.10. 2,705.50 797.31 52.49 849.80 1,741.09 114.61 1,855.70 To: Flo From: CR Transfer Inc. Costa Mesa Sanitary District Santa Ana Heights (38041) SEPTEMBER 1996 Recycling Report Prajectiono Facility Waste Recovery Recycled Commodity Stream W Rate 3k Tonzzage Newspaper 13.90 22.60 3.14 5.25 Cardboard 5.30 36.1031 1.91 3.20 Mixed Paper 18.40 12.90* .2.37 3.97 Glass 6.00 0.00 0.00 0.00 Pet 0.20 42.1_036 0.08 0.14 HDPE 2.00 12.703` 0.25 0.42 Aluminum 0.40 41.6036 0.17 0.28 Tin /rAetal 1.80 36.70t 0.66 1.10 Yardwaste 17.10 67.10?; 11.47 19.17 Other (Concrete /Asphalt /wood) 34.90 32:50 11.34 ---------- 18.95 -------------------------- 100,00 31.41 52.49 Total Tonnage 167.10 Recycled Tonnage 52.49 Landfilled Tonnage 1.14.51 To: Flo From: CR Transfer Inc. Costa Mesa Sanitary District (38001) AUGUST 1996 Recycling Report Projections Facility Waste Recovery Recycled Commodity Stream % Rate V 3 Tonnage ------- --- - - - - -- Newspaper 1 13.90 1 19.20% 2 2.67 7 71.16 Cardboard 5 5.30 2 21.6095 1 1.14 3 30.52 Mixed Paper 1 18.40 1 11.401k 2 2.10 5 55.93 Glass 6 6.00 0 0.001 0 0.00 0 0.00 Pet 0 0.20 3 31.5096 0 0.06 1 1.68 HDPE 2 2.00 6 6.1016 0 0.12 3 3.25 Aluminum 0 0.40 3 32.50•°6 0 0.13 3 3.47 Tin /Metal 1 1.80 4 41.70 0 0.75 2 20.01 Yardwaste 1 17.10 6 62.10* 1 10.62 2 283.13 Other 3 34.90 5 51.30& 1 17.90 4 477.36 ------------------------------------ 100.00 3 35.50 9 946.51 COUNTY T TOTAL Total Tonnage 2 2,666.26 1 170.89 2 2,837.15 To: Flo From: CR Transfer Inc. Costa Mesa Sanitary District Santa Ana Heights (38041) AUGUST 1996 Recycling Report Projections Facility Waste Recovery Recycled commodity Stream !� Rate f Tonnage Newspaper 13.90 19.20 2.67 4.56 Cardboard 5.30 21.60V 1.14 1.96 Mixed Paver 18.40 11.405 2.10 3.58 Glass 6.00 0.001 0.00 0.00 Pet 0.20 31.50% 0.06 0.11 HDPE 2.00 6.101; 0.12 0_L1 Aluminum 0.40 32.50b 0.13 0.22 Tin /Metal 1.80 41.70- 0.75 1.28 Yardwaste 17.10 62.10- 10.62 18.15 Other 34.90 51.3095 17.90 30.60 ------------------------------------ 100.00 35.50 60.67 Total Tonnage 170.89 Recycled Tonnage 60.67 Landfilled Tonnage 110.22 3 W k� WASTE DIVERSION REPORT To: Flo From: CR Transfer Inc. Costa Mesa Sanitary Distract (38001) JMY 1996 Recycling Report projections Facility Waste Recovery Recycled commodity stream W ]Rate: t Tonnage Newspaper 1.3.90 18.50v 2.57 72.59 Cardboard 5.30 12.50* 0.66 18.70 Mixed Paper 18.40 8.20* 7..51 42.59 Glass 6.00 0.00w 0.00 0.00 Pet 0,2D 24.10 0.05 1.36 MPE 2.00 J.. 6091 0.03 0.94 Aluminum 0.40 29.6091 0.12 3.34 Tin /Metal 1.80 36.705k 0.66 18.65 Yardwaste Ii7.10 64.10w 10.96 305.40 Other 34.90 46.60w 16.26 459.08 .100.00 32.83 926.61 w H iLr w--7 TOTAL Total Tonnage 2;822.75 217.36 3,040.11 Recycled Tomagee 926.61 71.35 997.96 Landfilled Tonnage 1.,896.14 146.01 2,042.15 To: Flo From: CR Transfer Inc. Costa Mesa Sanitary District Santa Ana Heights (38041) JULY 1996 Recycling Report Projections Facility waste Recovery Recycled Commodity Stream % Rate -06 Tonnage Newspaper 13.90 18.50% 2.57 5.59 Cardboard 5.30 12,50% 0.66 1.44 Mixed Paper 18.0 8.20% 1.51 3.28 Glass 6.00 O.00a 0.00 0.00 Pet 0.20 24.10% 0.05 0.10 HDPE 2.00 1.$p% 0,03 0.07 Aluminum 0.40 29.60*1 0.12 0.26 Tin /Metal 1.80 36.708 0.66 1.44 Yardwaste 17.10 64.109k 10.96 23.83 Other ------------------------------------ 34.90 46.60% 16.26 35.35 100.00 32.$3 71.35 Total Tonnage 217,36 Recycled Tonnage 71.35 Landfilled Tonnage 146.01