Agenda Packets - Board - 2000-08-10COSTA MESA SANITARY DISTRICT
AGENDA
Regular Meeting
August 10, 2000
RECOMMENDED
ACTION
I. CALL TO ORDER - 6:00 p.m. - COUNCIL CHAMBERS
II. PLEDGE OF ALLEGIANCE
III. INVOCATION
IV. ROLL CALL
V. ANNUAL CPI INCREASE PER AGREEMENT
A. Costa Mesa Disposal Approve
1. Retroactive Adjustment to July Statement Approve
B. CR Transfer Approve
VI. CONSENT CALENDAR - All matters listed under the Consent Calendar are
considered to be routine and will be enacted in one motion in the form listed
below. There will be no separate discussion on these items prior to the time
the Board votes on the motion, unless members of the Board, staff, or the
public request specific items to be removed from the Consent Calendar for
discussion, in which event the item will be removed from the Consent
Calendar and considered in its normal sequence on the agenda.
Minute Approval
1. Recycling Committee Meeting - July 11, 2000 Approve
2. Regular Meeting - July 13, 2000 Approve
Reports
Manager's Reports
3. Occupancy Report and payment to Costa Mesa Disposal Approve
for trash collection services for August 2000
COSTA MESA SANITARY DISTRICT
AGENDA
4. Refunds
5. Recycling Reports
(a) Waste Diversion Report - July 2000
(b) Contract Payment to CR Transfer for recycling
services and disposal for July 2000
Engineer's Reports
6. Project Status Report
Treasurer's Reports
August 10, 2000
Page 2
ECOMMENDED
ACTION
No Refunds
Receive and File
Approve
Receive and File
7. Preliminary Financial Report as of July 31, 2000 Receive and File
8. Report of Monies on Deposit as of July 31, 2000 Receive and File
9. Warrant Register for August 2000 in the amount of $442,962.20 Approve Payment
-------------------------------------- - - - - -- -END OF CONSENT CALENDAR--------------------------------------- - - - - --
VII. , PUBLIC HEARING - CONSIDERATION OF ANNUAL TRASH COLLECTION CHARGES
TO BE COLLECTED WITH THE GENERAL TAXES
A. Presentation of Report
B. Open Public Hearing
C. Close Public Hearing
D. Determination Regarding Protests
E. Adopt Resolution No. 2000 -639 Confirming and Adopting the Report and
Direct Clerk to File with County Auditor
VIII. PUBLIC HEARING - CONSIDERATION OF ANNUAL LIQUID WASTE CHARGES
TO BE COLLECTED WITH THE GENERAL TAXES
A. Presentation of Report
B. Open Public Hearing
C. Close Public Hearing
COSTA MESA SANITARY DISTRICT
AGENDA
D. Determination Regarding Protests
E. Adopt Resolution No. 2000 -640 Confirming and Adopting the Report and
Direct Clerk to File with County Auditor
IX. WRITTEN COMMUNICATIONS
X. PUBLIC COMMENTS
XI. MANAGER'S REPORTS
A. Recycling Committee
August 10, 2000
Page 3
RECOMMENDED
1. Public Outreach Program � I U Accept Report
\VL&W S f- - Stu P 8
r
2. Standardized Container Program � V 4 Accept Report
3. Large Item Collection Accept Report
4. Mini Telephone Book Recycling Program Accept Report
5. Beverage Container Grant Final Report Receive and File
6. Survey of Orange County Trash Hauling Programs Accept Report
7. Household Hazardous Waste Program
a. Safety -Kleen (Curbside) Chapter 11 Protection Accept Report
B. Source Reduction and Recycling Element AB939
1. Update on Activities
a) Anti- Scavenging and Screening of Trash Containers Accept Reports
Enforcement Reports
C. CMSD Strategic Plan
1. Contact with Midway City Sanitary District Accept Report
D. Safety /Loss Control Meeting of August 2, 2000 Approve Minutes
XII. ENGINEER'S REPORTS
A. Emergency Work - W. 18`h Street Sewer Ratify Actions by Manager
COSTA MESA SANITARY DISTRICT
August 10, 2000
AGENDA
Page 4
RECOMMENDED
Independent Special Districts of Orange County (ISDOC) e
ACTION
B. Norris -Repke Independent Review of CMSD 2000 -2001
Accept Report
CIP Report
B.
C. Orange County Sanitation District (OCSD) Transfer of Sewers
Reconsider Conceptual
to CMSD
Approval
XIII. TREASURER'S REPORTS
C.
A. 2000 -2001 CMSD Budget
Accept Report
XIV. ATTORNEY'S REPORTS
Orange County Sanitation District
A. 2000 Biennial Review of Conflict of Interest Code
Review Code and
Make Determination
B.
Excessive Change Orders by City an Abandonment of Contract
Accept Report
XV. LOCAL MEETINGS
A.
Independent Special Districts of Orange County (ISDOC) e
1. Executive Committee Meeting
Accept Report
B.
Local Agency Formation Commission (LAFCO) f\I��,QQ� .f I
Accept Report
C.
Costa Mesa Chamber of Commerce Legislation Committee �A '- ,
Accept Report
D.
Orange County Sanitation District
s� 60
1. Regular Meeting - July 19, 2000
Accept Report
E.
Water Advisory Committee Orange County XA L&V
Accept Report
of (WACO)
'PAOL
F.
Council of Governments (COG) N((,, 7. /�KNVOl nL£�cJ�
Accept Report
o J
G.
Santa Ana River Flood Protection Agency
1. Executive Committee Meeting of July 27, 2000
Accept Report
H.
CSDA
1. 31" Annual Conference - September 27 -29, 2000 - Monterey Consider Attendance
COSTA MESA SANITARY DISTRICT
AGENDA
August 10, 2000
Page 5
RECOMMENDED
ACTION
I. Solid Waste Association of Orange County
1. Reception in Honor of Linda Moulton- Patterson and Members of Consider Attendance
the California Integrated Waste Management Board - Tuesday, 4woi August 22, 2000 R
XVI. OLD BUSINESS
XVII. NEW BUSINESS
A. Election 2000
1. Filing Deadline - August 11, 2000, 5:00 p.m.
XVIII. ORAL COMMUNICATIONS
XIX. ADJOURNMENT
Accept Report
NZI-f 46116
COSTA MESA SANITARY DISTRICT
AGENDA
Regular Meeting
July 13, 2000
Public Comments. Any member of the public may address the Board. Speakers on agenda
items should identify themselves to the Clerk before the meeting so that their input can be
provided at the time the item is considered. Speakers on non - agenda items will be heard at the
end .of the agenda. Pursuant to State law, the Board may not discuss or take action on non -
agenda items except under special circumstances. Speakers must limit their remarks to five
minutes. The Presiding Officer reserves the right to declare any speaker out of order.
In compliance with ADA, contact Joan Revak, (714)754 -5087, 48 hours prior to meeting if
assistance is needed 128 CFR 35.102.35.104 ADA Title III•
0
RECOMMENDED
ACTION
CAtL TO "ORDER =-- 1'2:0'0 p.m. - CONFERENCE ROOM 5A
II. PLEDGE OF ALLEGIANCE
III. INVOCATION
IV. ROLL CALL
`I. INTRODUCTION OF NEW CMSD ASSISTANT MANAGER
VI. CONSENT CALENDAR - All matters, listed under the Consent Calendar, are
considered to be routine and will be enacted in one motion in the form listed
below. There will be no separate discussion on these items prior to the time the
Board votes on the motion, unless members of the Board, staff, or the public
request specific items to be removed from the Consent Calendar for discussion,
in which event the item will be removed from the Consent Calendar and
considered in its normal sequence on the agenda.
Minute Approval
1. Recycling Committee Meeting - June 13, 2000 Approve
2. Study Session - June 13, 2000 1 Approve
3. Regular Meeting - June 15, 2000 Approve
Reports
Manager's Reports
4. Occupancy Report and payment to Costa Mesa Disposal Approve
\_ for trash collection services for July 2000
5. Refunds No Refunds
COSTA MESA SANITARY DISTRICT July 13, 2000
AGENDA Page 2
RECOMMENDED
ACTION
6. Recycling Reports
(a) Waste Diversion Report - June 2000 Receive and File
(b) Contract Payment to CR Transfer for recycling Approve
services and disposal for June 2000
Engineer's Reports
7. Project Status Report Receive and File
Treasurer's Reports
8. Preliminary Financial Report as of June 30, 2000 Receive and File
9. Report of Monies on Deposit as of June 30, 2000 Receive and File
10. Warrant Register for July 2000 in the amount of $409,461.32 Approve Payment
11qr 06-1 .3
-------------------------------------- - - - - -- -END OF CONSENT CALENDAR-----------------=--------------------- - - - - --
VII. WRITTEN COMMUNICATIONS
VIII. PUBLIC COMMENTS
IX. MANAGER'S REPORTS
A. Recycling Committee
1 . Survey of Orange County Trash Hauling Programs
Accept Report
2. Public Outreach Program
Accept Report
3. Standardized Container Program
Accept Report
4. Large Item Collection
Accept Report
B. Source Reduction and Recycling Element AB939
1. Update on Activities
a) Anti- Scavenging and Screening of Trash Containers
Accept Reports
Enforcement Reports
C. CMSD Strategic Plan SA , 4,��v L'
Accept Report
COSTA MESA SANITARY DISTRICT
AGENDA
D. Update on Costa Mesa Disposal /Cleaner Burning Engines
ENGINEER'S REPORTS
A. Emergency Work - W. 18th Street Sewer
B. Project 129 - Bristol Street Pumping Station
1. Three -Party Agreement Amendment
C. Project 162 - Use of Enzymes for Grease and Odor Control
X. TREASURER'S REPORTS
A. Resolution No. 2000 -638 - Adopting Financial Policies for the
2000 -2001 Fiscal Year
XI. ATTORNEY'S REPORTS
A. Recent Cases of Interest
A. LOCAL MEETINGS
A. Independent Special Districts of Orange County (ISDOC)
1. Executive Committee Meeting
*4-F"y & JCfilaFm
B. Local Agency Formation Commission (LAFCO) Ott fc p10 �
1. Special Districts Selection Committee Meeting - Thursday,
June 29, 2000
C. Costa Mesa Chamber of Commerce Legislation Committee
D. Orange County Sanitation District
July 1.3, 2000
Page 3
RECOMMENDED
ACTION
Accept Report
Ratify,Actions by Manager
Approve
Approve Progress Payment
Adopt Resolution
Accept Report
Accept Report
Accept Report
Accept Report
1. Regular Meeting - June 28, 2000 Accept Report
E. Water Advisory Committee of Orange County (WACO) � Accept Report
F. Council of "Governments (COG) Accept Report
G. California Special Districts Association (CSDA)
1. Appointment of Director Schafer to Board of Directors Accept Report
COSTA MESA SANITARY DISTRICT
AGENDA
July 13, 2000
Page 4
RECOMMENDED
H. Santa Ana River Flood Protection Agency Oar
1. Executive Committee Meeting of June 22, 2000 Accept Report
I. Special District Institute
1. Special District Administration Seminar- October 26 -27, Consider Attendance
2000, and Board Secretaries Workshop - October 28, 2000,
Anaheim
XIII. OLD BUSINESS
XIV. NEW BUSINESS
A. SDRMA Renewal Contribution in the amount of $35,737.76 Approve
XV. ORAL COMMUNICATIONS iU;,{ 94 f w;tidbaw —>
XVI. ADJOURNMENT ���% c &- %ki
ocs
4Ju- &,,, &,
COSTA MESA SANITARY DISTRICT
Minutes of the Recycling Committee Meeting Held July 11, 2000
The Costa Mesa Sanitary District Recycling Committee met at 9:00 a.m. in conference
room 3A at the Civic Center, 77 Fair Drive, Costa Mesa.
Directors Present: Dan Worthington, Art Perry
Staff Present: Rob Hamers, Tom Fauth, Joan Revak, Ron Hayes
Survey of Orange County Trash Hauling Programs
Ms. Revak provided a finalized copy of the Survey of Orange County Trash Hauling
Programs compiled by Staff. Ms Revak reported responses were received from all
Orange County cities with the exception of Los Alamitos. Staff will poll the participants
on any rate increases in September and will update the survey yearly to reflect current
information. Director Worthington requested Staff obtain information on County
residential collection rates.
Public Outreach Program
Tour of CR Transfer by Director Worthington and Media One
Director Worthington informed the Committee that he, Tom Fauth, and Mark Andrews of
Media One accompanied Curbside, Inc. on a household hazardous waste pick up to
obtain footage for the District video that is in progress. Mr. Fauth is in the process of
preparing the script portion of the video. A visit to one of the Sharps participating
pharmacies is planned for videotaping the process of obtaining containers and returning
them to the pharmacies for recycling.
Standardized Container Program
Mr. Hamers reported meeting with Raul and Ray Rangel of Costa Mesa Disposal. Raul
will provide information requested by District staff. One of the items discussed was
container size. The 60- gallon container will allow the District to implement a variable
rate structure at a future date. Mr. Hamers recommended bidding the project with 60
and 90 gallon linear or cross -link material to obtain a matrix of initial costs. Also
discussed:
1. Ways to save money in changing from old to new containers.
2. New cans could be phased in.
3. Life expectancy is not yet known.
COSTA MESA SANITARY DISTRICT 2
Minutes of the Recycling Committee Meeting July 11, 2000
4. Gates of many residences are not large enough to accommodate a 90-
gallon container. Two 60- gallon containers should accommodate most of
the residences.
5. Weight is not a factor in empting the containers.
Mr. Harriers advised there are six or seven companies that will be able to bid the project
and more research must be completed. The cans will be designed to work with both
semi - automated and fully- automated trucks.
Large Item Collection
Ms. Revak reported the Large Item Collection program began on June 19 and will run
through the week of August 21, 2000. During the first three weeks of the program
130.46 tons were collected at a total cost of $2,869.00. White Goods collected during
this period totaled 28.34 tons, amounting to a credit of $805.49.
The meeting was adjourned at 10:15 a.m.
Secretary
President
COSTA MESA SANITARY DISTRICT
Minutes of Board of Directors Regular Meeting held July 13, 2000
'CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary
District met in regular session on July 13, 2000, at
12:00 noon, in Room 5A of the Civic Center, 77 Fair
Drive, Costa Mesa.
President Perry called the meeting to order at 12:00 noon.
Vice President Schafer led the Pledge of Allegiance.
Director Woodside gave the invocation.
ROLL CALL: Directors Present: Art Perry, Arlene Schafer, Greg Woodside,
James Ferryman, Dan Worthington
Directors Absent: None
Staff Present: Robin Hamers, Manager /Engineer; Alan
Burns, Legal Counsel; Tom Fauth, Assistant
Manager; Joan Revak, Clerk of the District;
Dawn. Schmeisser, Assessment. Specialist;
Nita McKay, Assistant Treasurer; Ron
Hayes, Accounting; Ron Shef, District
Ordinance Enforcement Officer.
Others Present: None
Mr. Hamers introduced Mr. Tom Fauth, the new Assistant Manager of the District.
Mr. Hamers gave a brief description of Mr. Fauth's qualifications and background.
Mr. Hamers reported Mr. Fauth has assumed the Media One project and has begun
working on the standardized trash containers project and other projects for the District.
Mr. Hamers commended Mr. Fauth's organizational skills and stated Mr. Fauth has
already begun shouldering some of the load that Staff has had to carry since the
Assistant Manager position has been vacant.
CONSENT CALENDAR
--------------------------------------------------------------------------- - - - - --
President Perry reported item 10, the Warrant Register for July 2000, would be reduced
from $409,461.32 to $409,081.32 with adjustment to payment from Manhole Adjusting, Inc.
from 17 manhole adjustments to 15 adjustments, causing a reduction of $380.00. Director
Worthington requested item 8, Preliminary Financial Report as of June 30, 2000 be pulled
for discussion.
COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD JULY 13, 2000
Director Ferryman requested a clarification of the finance report, focusing on the revenue
versus expenses.
Ms. McKay left the meeting to retrieve further information and the Consent Calendar was
tabled.
WRITTEN COMMUNICATIONS
Ms. Revak reported there were no written communications.
PUBLIC COMMENTS
There were no public comments made.
MANAGER'S REPORTS
RECYCLING COMMITTEE
SURVEY OF ORANGE COUNTY TRASH HAULING PROGRAMS
Director Worthington reported Mr. Fauth attended the Recycling Committee
meeting.
Ms. Revak reported the Costa Mesa Sanitary District survey on Orange County
Residential Trash Collection was distributed to the participating cities along with a
letter explaining the District plans to update the survey on a yearly basis and will be
contacting them again in September 2000 to obtain the 2000 -2001 rates.
Mr. Hamers reported he was contacted by Jan Goss of the Orange County
Integrated Waste Management Department, inquiring as to the arrangements for
Santa Ana Heights trash hauling. Mr. Hamers explained to her that in 1989 an
agreement was reached to continue to provide curbside service to small multi - family
and single - family residences. Mr. Hamers reported the County is reexamining the
program due to multiple haulers providing service without regard to the County
franchising.
Ms. Goss will contact Ms. Revak to provide the countywide collection rates, and Ms.
Revak will mail a copy of the District survey to Ms. Goss.
PUBLIC OUTREACH PROGRAM
Mr. Fauth reported he met with Media One to review the videotape taken to date.
Mr. Fauth reported videotape has been taken of CR Transfer, a collection of
Household Hazardous Waste, large item pickup, and code enforcement. Mr. Fauth
stated the goal is to produce a 30 -45 minute tape to educate customers, schools,
citizens, and legislators.
COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD JULY 13, 2000
Mr. Fauth developed a preliminary outline of topics to be covered to include an
overview of the Costa Mesa Sanitary District, responsibilities of the Board and
Manager /Engineer, definitions of the mandates, residential versus commercial
collection, generation, diversion, and disposal, Costa Mesa history and the future,
and where the District wants to go including the semi automated and automated
collection process and standardized containers. The video will look at the standard
services offered by the District as well as the special services and promote the web
site.
Mr. Fauth is scheduling Media One to film the Sharps program and telephone book
collection program. Mr. Fauth is finalizing his outline and devising a theme to unify
the video. Mr. Fauth will then begin to develop the dialog to accompany the tape.
Mr. Fauth will also research to obtain any additional resources such as brochures or
currently existing videotape.
Vice President Schafer requested Mr. Fauth stress that the District is a separate
entity from the City of Costa Mesa.
STANDARDIZED CONTAINER PROGRAM
Mr. Hamers reported Staff, as directed by the Board at the June meeting, has held
meetings with Raul and .Ramon Rangel, and investigated container pricing,
container material, and programs currently being used in other cities. Mr. Hamers
reported Staff is still conducting research, but is very close to being able to put out
an RFP to container manufacturers.
Mr. Hamers stated Staff will prepare a fact sheet for Board members listing all the
advantages afforded the District by using standardized containers.
Staff will continue to finalize their research and return to the Board with their
recommendations.
LARGE ITEM COLLECTION
Ms. Revak reported the Large Item Collection Program began on June 19 and will
run through the week of August 21, 2000. A total of 130.46 tons were collected
during the first three weeks of the program at a cost of $2,869.00. The white goods
recycled during this three -week period totaled 28.34 tons, and garnered the District
a credit of $805.49.
Upon completion of the program, Ms. Revak will provide a comparison between the
current program and prior years collections.
Director Worthington requested the comparison reports be presented on a more
frequent basis to better track the program.
COSTA MESA SANITARY DISTRICT 4
MINUTES - BOARD OF DIRECTORS MEETING HELD JULY 13, 2000 r
CONSENT CALENDAR (REVISITED)
Ms. McKay returned to the meeting and provided further information. Discussion was held
regarding revenue versus expenses for the trash collection.
A special meeting was requested to further explore the preliminary numbers.
Ms. McKay reported the finance department will prepare a financial report, including the
closing entries, showing the split between the trash and sewer operation funds.
A special meeting was set for Monday, August 7, 2000, at 10:00 a.m. to discuss the
finance report.
On motion by Vice President Schafer and seconded by Director Woodside, the Consent
Calendar was approved with modification to the payment to Manhole Adjusting, Inc.
modified from $2,907.00 with a $323.00 retention to $2,850.00 with no retention (reduction
of $380.00) making the total of the warrant list $409,081.32, and that a special meeting on
August 7, 2000, at 10:00 a.m. will be held to further discuss the financial report before its
approval. Motion carried 5 -0.
MINUTES
Approved Minutes of
Recycling Committee
Meeting,
June 13, 2000
Approved Minutes of Study
Session
June 13, 2000
Approved Minutes of
Regular Meeting
June 15, 2000
REPORTS
MANAGER'S REPORTS
Approved Occupancy
Report and payment of
$ 163,883.61 to Costa
Mesa Disposal for trash
collection services for
July 2000
The minutes for the Recycling Committee meeting of June
13, 2000, were approved as distributed.
The minutes for the study session of June 13, 2000, were
approved as distributed.
The minutes for the regular meeting of June 15, 2000, were
approved as distributed.
The Trash Occupancy Count documented an increase of 1
unit in the occupancy report for solid waste collection as of
July 1, 2000. Therefore, the total for July is 21,146. Board
directed Staff to prepare a warrant for $163,883.61 to Costa
Mesa Disposal on August 1, 2000, for payment for July trash
collection based on the July count of 21,146.
COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD JULY 13, 2000
REFUNDS
RECYCLING REPORTS
Waste Diversion Report
June 2000 was received
and filed.
Approved Contract
Payment to CR Transfer
for $149,887.80
ENGINEER'S REPORTS
There were no refunds requested.
5
The Waste Diversion Report for June 2000 showing a 51.63
percent diversion rate was received and filed.
The Board approved contract payment to CR Transfer for
recycling services and disposal for the month of June 2000 in
the amount of $149,887.80.
Project Status Report was The Project Status Report for July 2000, was accepted as
received and filed. submitted.
TREASURER'S REPORTS
Financial Report as of The Financial Report as of June 30, 2000, was tabled for
June 30, 2000, was tabled further discussion at the August 7, 2000 Special Meeting.
for further discussion
Report of Monies on The Report of Monies on Deposit as of June 30, 2000, was
Deposit as of accepted, as submitted.
June 30, 2000, was
received and filed
Approved Warrant 2001 -01 Warrant Resolution #CMSD 2001 -01 was approved,
for July 2000, in the authorizing the President and Secretary to sign the warrant
amount of $409,081.32. and instructing the Finance Department to draw a warrant
from the Costa Mesa Sanitary District General Fund in the
amount. of $409,081.32.
END OF CONSENT CALENDAR.
--------------------------------------------------------------------------- - - - - --
COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD JULY 13, 2000
SOURCE REDUCTION AND RECYCLING ELEMENT AB 939
UPDATE ON ACTIVITIES
ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS
POLICE REPORT
Mr. Hamers presented a memorandum providing the statistics for the month
of June 2000. The number of calls for service for scavenging are as follows:
Location Calls for Service Cite /Arrest
Area 1
0
1
Area II
2
1
Area III
8
1
Area IV
0
0
TOTAL
10
3
The report contained a detailed listing of the scavenging statistics at the
request of the Board.
DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT
Mr. Shef presented the ordinance enforcement summary report for the five -
week period beginning May 22, 2000, and ending June 25, 2000.
Mr. Shef investigated new complaints and rechecked existing ordinance
complaints, reporting the results to Staff. Mr. Shef reported the WAIG area
was continually monitored during this period. Mr. Shef reported he has
noticed approximately the same volume of white goods as in previous years.
Mr. Shef reported he has noted more "clean -up" debris from remodeling.
Mr. Shef reported he was frustrated with the lack of police assistance in
apprehending repeat offenders. Mr. Burns advised Mr. Shef that a criminal
complaint can be mailed and arraignment can be set by letter utilizing
photographic evidence and a detailed information packet.
Mr. Burns will advise Mr. Shef and Ms. Schmeisser on the criminal complaint
process.
Mr. Shef distributed 73 courtesy flyers to encourage compliance.
COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD JULY 13, 2000
CMSD STRATEGIC PLAN
Mr. Harriers inquired as to when the Board would like to set up the initial
meeting for the Costa Mesa Sanitary District Strategic Plan. The Board
determined September would be a good month to begin the process.
UPDATE ON COSTA MESA DISPOSALICLEANER BURNING ENGINES
Mr. Hamers reported he received a letter from Costa Mesa Disposal, Inc.
dated June 14, 2000, stating that all Costa Mesa Disposal trucks used to
service Costa Mesa have been tested for emissions and are in compliance.
The testing was completed by Truck Lubrication .Company, Inc. and will be
repeated on a six -month basis.
Mr. Harriers reported receipt of a letter from Raul Rangel in response to his
letter to Costa Mesa Disposal inquiring of the use of alternative fuel for the
trucks. Mr. Rangel reported the current regulations require any business
with fifteen or more .diesel trucks to begin replacing them with trucks that
burn alternative fuel. Costa Mesa Disposal currently operates twelve diesel
trucks, exempting them from the requirement.
Upon investigation, Mr. Rangel determined it would cost approximately
$60,000 per truck to modify them for alternative fuel. Mr. Rangel reported
they will begin replacement of their current trucks in approximately two years,
and are considering the purchase of alternative fuel trucks at that time.
ENGINEER'S REPORTS
EMERGENCY WORK - W. 18TH STREET SEWER
Mr. Harriers reported the work on 18th Street required by the City of Costa Mesa
has been completed, however, a final reconciliation of costs is forthcoming.
PROJECT 129 - BRISTOL STREET PUMPING STATION
THREE -PARTY AGREEMENT AMENDMENT
Mr. Harriers reported a three -party agreement is on file with the County between
The Orange County Development Agency, the Costa Mesa Sanitary District, and
the City of Newport Beach. Mr. Harriers reported the amendment has been
reviewed by both himself and Mr. Burns and recommends approval. Director
Woodside motioned to approve Amendment No 1 to Agreement No. D96 -162.
Director Ferryman seconded. Motion carried unanimously.
COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD JULY 13, 2000
PROJECT 162 - USE OF ENZYMES FOR THE GREASE AND ODOR CONTROL
Mr. Hamers reported the billing from Ennix Bio Service would normally appear on
the warrant list as it is a routine item, but arrived too late for inclusion.
Mr. Harriers reported the enzyme is working very well and recommended
payment of $2,250.00.
Director Ferryman motioned to approve payment to Ennix Bio Service in the
amount of $2,250.00. Vice President Schafer seconded. Motion carried 5 -0.
TREASURER'S REPORTS
RESOLUTION NO. 2000 -638 - ADOPTING FINANCIAL POLICIES FOR THE 2006 -2661
FISCAL YEAR
Ms. McKay presented Resolution No. 2000 -638, A RESOLUTION OF THE BOARD
OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ADOPTING
FINANCIAL POLICIES FOR THE 2000 -2001 FISCAL YEAR.
Vice President Schafer motioned to adopt Resolution No. 2000 -638. Director
Woodside seconded. Motion carried unanimously.
ATTORNEY'S REPORTS
RECENT CASES OF INTEREST
Mr. Burns reported there were two recent cases of interest he wanted to bring to the
Board's attention.
The first case concerned a wrongful bid award. In Kajima v MTA, a determination
was made that MTA improperly calculated points given for the use of disadvantaged
minority subcontractors, resulting in incorrectly awarding the bid to another
company. Kajima sued for damages including $93,400 for bid preparation
expenses, $1,298.589 in unabsorbed overhead expenses, $350,000 in lost profits
and $139,829 in prejudgment interest. Kajima was awarded the damages for bid
preparation and MTA appealed. The Supreme Court held that an unsuccessful
bidder wrongly denied a contract by a public entity can be awarded its costs in
preparing the bid, but not its lost profits.
The second case concerned Pacific Bell v City of San Diego, and the Court of
Appeal determined that a public entity is strictly liable for inverse condemnation
damages. The City's water pipe burst due to corrosion, making the City liable
although it was not negligent.
COSTA MESA SANITARY DISTRICT 9
MINUTES - BOARD OF DIRECTORS MEETING HELD JULY 13, 2000
LOCAL MEETINGS
INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC)
EXECUTIVE COMMITTEE MEETING
Vice President Schafer attended the ISDOC meeting and reported she was not
elected to the LAFCO board and will retain her position as an alternate.
Vice President Schafer reported ISDOC voted to back her on her CSDA
nomination.
LOCAL AGENCY FORMATION COMMITTEE ( LAFCO)
SPECIAL DISTRICTS SELECTION COMMITTEE MEETING - THURSDAY, .TUNE 29, 2000
Vice President Schafer attended the June 29th LAFCO meeting and reported the
Committee discussed the following:
• Laguna Hills /Aliso Viejo vying for two pieces of property, a residential section
and Laguna Hills Mall.
• Seventy unincorporated islands must be annexed to surrounding cities.
•
COSTA MESA CHAMBER OF COMMERCE LEGISLATION COMMITTEE
Vice President Schafer attended the Costa Mesa Chamber of Commerce
Legislation Committee meeting and presented a report on the services the Costa
Mesa Sanitary District is currently providing the residents of the City.
ORANGE COUNTY SANITATION DISTRICT
REGULAR MEETING - JUNE 28, 2000
Director Ferryman attended the June 28th meeting where an election was held.
Director Ferryman reported Norman Eckenrode won for Chairman and Peter Green
for Vice Chairman.
Director Ferryman reported the Committee approved the Guidance Review
Committee's recommendation for infiltration reduction.
Director Ferryman reported an ad hoc committee has been formed to study urban
runoff diversion and formulate a policy.
Director Ferryman presented the final EIR on the Santa Ana River pipe
replacement.
COSTA MESA SANITARY DISTRICT 10
MINUTES - BOARD OF DIRECTORS MEETING HELD JULY 13, 2000
WATER ADVISORY COMMITTEE OF ORANGE COUNTY (WACO)
Vice President Schafer attended the WACO meeting and reported they discussed
water quality and legislative bills. Vice President Schafer presented her notes from
the meeting for the Board to review.
COUNCIL OF GOVERNMENTS (COG)
Vice President Schafer did not attend the COG meeting.
CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA)
APPOINTMENT OF DIRECTOR SCHAFER TO BOARD OF DIRECTORS
Vice President Schafer reported she was elected to the CSDA Board of Directors.
The term of this seat will expire in 2001. Vice President Schafer will attend her first
CSDA Board of Directors meeting on August 11, 2000 in Sacramento.
Vice President Schafer will provide Staff with a calendar of the dates she will be
required to be in Sacramento.
Costa Mesa Sanitary District will purchase the flight ticket for Vice President Schafer
and the invoice will then be submitted to CSDA for reimbursement.
SANTA ANA RIVER FLOOD PROTECTION AGENCY
EXECUTIVE COMMITTEE MEETING OF .TUNE 22, 2000
Director Ferryman reported he was elected to the Executive Board. Director
Ferryman reported the subvention fund is on track, and the Santa Ana River Flood
Protection Agency is beginning to purchase land behind Prado Dam.
Director Ferryman reported that there are still areas of Fountain Valley, Huntington
Beach, and Westminster that are still in the flood zone despite the completion of
Prado Dam.
SPECIAL DISTRICT INSTITUTE
SPECIAL DISTRICT ADMINISTRATION SEMINAR - OCTOBER 26 -27, 2000, AND BOARD
SECRETARIES WORKSHOP - OCTOBER 28, 2000, ANAHEIM
Mr. Hamers reported the Special District Administration is conducting a Board
Secretaries Workshop to be held on October 28, 2000 at the DoubleTree Hotel in
Anaheim. Ms. Revak will attend the Workshop.
Directors will notify Ms. Revak if they are interested in attending the seminar to be
held October 26 - 27, 2000.
COSTA MESA SANITARY DISTRICT I 1
MINUTES - BOARD OF DIRECTORS MEETING HELD JULY 13, 2000
OLD BUSINESS
There was no old business discussed.
NEW BUSINESS
SDRMA RENEWAL CONTRIBUTION IN THE AMOUNT OF $35,737.76
Mr: Hamers presented the SDRMA renewal contribution in the amount of $35,737.76.
Director Ferryman motioned to approve payment to SDRMA in the amount of $35,737.76.
Director Worthington seconded. Motion carried 5 -0.
ORAL COMMUNICATIONS
Director Worthington suggested the Board consider meeting with Midway City Sanitary
District Board to view their facilities and discuss their approach to different subjects as a
precursor to the Costa Mesa Sanitary District development of a strategic plan. Director
Worthington reported Midway City's volume is similar to Costa Mesa Sanitary District's and
they have instituted many programs that the Board would be interested in. Staff will
contact Midway City to discuss possible meeting dates.
ADJOURNMENT
At 2:00 p.m. President Perry adjourned the meeting.
Approximately 30 seconds after adjournment, with all members still in the room,
Director Ferryman motioned to reconsider adjournment. Vice President Schafer
seconded. Motion carried unanimously.
The meeting time for the special meeting to discuss the financial report on August 7,
2000 was changed from 10:00 a.m. to 9:30 a.m. on August 7, 2000.
Vice President Schafer motioned to adjourn the meeting. Director Ferryman
seconded. Motion carried unanimously.
At 2:02 p.m. President Perry adjourned the meeting.
SECRETARY
PRESIDENT
SAN] 4
M�-
-q
os a esa Sanita Dis ict
PO R—All: j
Phone
(714) 754 -5043
Fax
(714) 432 -1436
Web Address
wwwci.costa -m e sa.ca.us
t
Mailing Address
P 0. Box 1200
Costa Mesa. CA
92628 -1200
Street Address
77 Fair Drive
Costa Mesa, CA
92626 -6520
Board of Directors
.Art Perm
Arlene Schafer
Greg Woodside
James Fernnnan
Dan F�orthington
0
® ® Printed on
Rer.rcled Paper
August 4, 2000
Board of Directors
Costa Mesa Sanitary District
P. O Box 1200
Costa Mesa, CA 92628 -1200
SUBJECT: RETROACTIVE ADJUSTMENT TO JULY STATEMENT
Dear Board of Directors:
Based on the 2000 -01 trash rate per occupancy of $7.9787 (2.95%
CPI increase), effective July 1, 2000, it is recommended that a
warrant to Costa Mesa Disposal in the amount of $4,833.98 be
prepared, as retroactive payment for the July occupancy count of
21,146.
Sincerely,
Tom Fauth
Assistant Manager
Attachment
cc: Costa Mesa Disposal
`4t 1A
L, x33 ?k
Phone
(714) 754 -5043
Fax
(714) 432 -1436
Web Address
wwwei.costa- mesa.ca.us
,Mailing Address
P O. Box 1200
Costa . Wesa, CA
92628 -1200
Street Address
77 Fair Drive
Costa Mesa, CA
92626 -6520
Board of Directors
Art Perry
Arlene Schafer
Greg Woodside
.James Fernvntan
Dan kf-�)rthington
e
®® Pri.nred on
,recycled Paper
Costa Mesa Samtar� i?istvict
"U 17-F U"
August 4, 2000
Board of Directors
Costa Mesa Sanitary District
PO Box 1200
Costa Mesa, CA 92626
SUBJECT: TRASH OCCUPANCY COUNT
Dear Board of Directors:
There has been an increase of 6 units in the occupancy report for solid waste
collection as of August 1, 2000, therefore; the total for August 2000 is 21,152.
It is recommended that:
1. The Board of Directors accept the occupancy count as presented.
2. The Board of Directors direct staff to prepare a warrant to Costa Mesa
Disposal on September 1, 2000 for August collection based on this occupancy
report so long as contractor fulfills obligations of agreement. Said payment in
the amount of $168,765.46 to be ratified on the September 2000 warrant list.
Sincerely, ,
Dawn Schmeisser
Assessment Specialist
Ds
Attachment
c: Costa Mesa Disposal w /Attachments
A.P. NO.
422 - 163 -09
439 - 372 -22
425- 415 -01
AUGUST
COUNT
ADDRESS
554 &558 Joann
2282 Orchard Dr.
150 Broadway
21,152
AUGUST 2000
OCCUPANCY CHANGES
EXISTING STATUS
4 units exempt
1 unit exempt
1 unit using curbside
CHANGE NEEDED
4 units using curbside
1 unit using curbside
2 units using curbside
CHANGED OCCUPANCY
8/7/2000 4
8/7/2000 1
8/7/2000 1
11
SANITq\
Mesa Sanitar's Disty'ct
Costa
yc0R�o R XV,- a
, .� I
Phone
(714) 754 -5043
Fax
(714) 432 -1436
Web Address
wv1,-vvx i.cos to -m esa.ca.us
Mailing Address
P O. Box 1200
Costa -Vesa. CA
92628 -1200
Street Address
77 Fair Drive
Costa Mesa, CA
92626 -6520
Board of Directors
.4 rt Perry
Arlene Schafer
Greg G3 oodside
James Ferryman
Dan Worthington
®® Printed on
Rec,t cicd Paper
August 4, 2000
Board of Directors
Costa Mesa Sanitary District
P. O. Box 1200 %
Costa Mesa, CA 92628 -1200 %
SUBJECT: TRASH OCC/staff OUNT
Dear Board of Directors:
There has been an increase the occupancy report for solid waste
collection as of August 1, 200, the total for August 2000 is 21,148.
It is recommended that:
1. The Board of Directors acupancy count as presented.
2. The Board of Directors f to prepare a warrant to Costa Mesa
Disposal on September 1 ugust collection based on this occupancy
report so long as contra for fulfills obligations of agreement. Said payment in
the amount of $168,7 .55 (based on 2000 -01 trash rate) to be ratified on the
September'2000 wa ant list.
Sincerely,
Tom Fauth
A/Costa nager
At
ccesa Disposal w /Attachment
AUGUST 2000
OCCUPANCY CHANGES
A.P. NO. ADDRESS EXISTING STATUS CHANGE NEEDED CHANGED OCCUPANCY
424 - 391 -12 1644 Whittier Ave. 1 unit using curbside 2 units using curbside 8/3/2000 1
422 - 102 -13 1966 Maple Avenue 1 unit using curbside 2 units using curbside 8/3/2000 1
AUGUST
COUNT 21,148 2
INVOICE
VORA=
C90CCa9?00�3114443aaa1176
INVOICE 4:
1176
BILL 70:
COSTA MESA SANITARY DIST.
P.O. BOX 1200
COSTA MESA CA 92627
No. 368 Gel
MAIL PAYMENT TO:
CR TRANSFER. INC.
P. O. BOX 125
STANTON, CA 9068.0.0125
TERAlS: NET 10 DAYS
'r0 PAY 8r ;AEOIT
CAAO. PURSE FILL �~
1M MBOR►GPON ON BACA
OF qxwrf�ce
INVOICE DATE:
8/01/00
CUSTOMER N:
09- 9 2
PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE
141,515.60 ! 140 932.36 F131,144.43
— _ — r r — — — — — — — r — — _ — rA/eooe tle1a— Aws and rortun wifh�our��ymonr r r — — — .. — _ — r — — CHECK A
r r r r r r r r r r r r r r .. r r H � r •
CR TRANSFER, INC.
DATE
DESCRIPTION
.•DS 7'
TONS
RATE
TOTAL
7/03/00
RESIDENTIAL WASTE
20
153.21
45.890
7,030.81
7/05/00
RESIDENTIAL WASTE
20
147.06
45.890
6,748.58
7/06/00
RESIDENTIAL WASTE
14
134.88
45.890
6,189.64
7/07/00
RESIDENTIAL WASTE
21
177.14
45.890
8,128.95
7/08/00
RESIDENTIAL WASTE
20
152.57
45.890
7,001.44
7/10/00
RESIDENTIAL WASTE
20
162.43
45.890
7,453.91
7/11/00
RESIDENTIAL WASTE
19
128.18
45.890
5,882.18
7/12/00
RESIDENTIAL WASTE
14
101.90
45.890
4,676.19
7/13/00
RESIDENTIAL WASTE
20
121.77
45.890
5,588.03
7/14/00
RESIDENTIAL WASTE
21
119.52
45.890
5,484.77
7/17/DO
RESIDENTIAL WASTE
20
153.31
45.890
7,035.40
7/18/00
RESIDENTIAL WASTE
19
135.61
45.890
6,223.14
7/19/00
RESIDENTIAL WASTE
14
109.08
45.890
5,005.68
7/20/00
RESIowriAL WASTE
20
137.13
45.890
6,292.90
7/21/00
RESIDENTIAL WASTE
20
128.18
45.890
51882.18
7/24/00
RESIDENTIAL WASTE
20
149.41
45:890
6,856.42
7/25/00
RESIDENTIAL WASTE
19
128.60
45.890
5,901.45
7/26/00
RESIDENTIAL WASTE
14
107.17
45.890
4,918.03
7/27/00
RESIDENTIAL WASTE
20
133.11
45.890
6,108.42
7/28/00
RESIDENTIAL WASTE
21
129.43
45.890
5,939.54
7/31/00
RESIDENTIAL WASTE
T=ALS
20
396
148.11
1299-7 Rill
45.890
6,796.77
I I'Al 144 41
IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL:
"REVIOUS AMOL.NT Du= PAYMENTS CURRENT CHARGES TOTAL DUE
141,515.60 140,932.36 131,144.43 L131, 727.67
CLS`OME�; a 09_ 9 2 INVOICE # 1176
OVE .iC,J= A VOUNTS SU3JEC T TO FINANCE CHARGE
(714) 826 -9049
INVOICE TOTAL
131,144.43
G) , - . ",-
NOW
Description: July 2000 Recycling Services
530905 594 80000 1 20210 5131,144.43
Total $131,144.43
Approved:
FROM : Ccsta Mesa Disposal, Inc. FAX NO. : 949 646 0950
l I IN VUIE
Q40001174CQ63b1��9�pD1178
IMLL TM
COSTA MESA SANITARY -SA UG
2.0. BOX 1200
COSTA MESA CA 92627
INVOICE r.
1178
Aug. 03 2000 10:32W P1
NU. :b4 Jbl
MAIL rATV" I :U:
CA 7FMSFEA, INC. _
P. Q BOX - 25
STANToK CA, Aosso4125
TERMS: MET, a DAYS
Ta 1•a V AEon
H mo� m °l
oc aa.r1x �'�
uwOlCE DATE:
e /o1 /QO
CUSTOMER t
PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE 09 11 7
8,955.44 { 8,955.44 8,619.99 8 6 9.99
.. rr-- ..------------- P`ftdsrae.»h zAridraeuna0 r u - - -- CHECK
CR TRABSlBR, INC. • - - - -
7/06/00
I ii8611rriAL .%AM
7
7111/00
;tss==rjn XKM
1
71.12/00
RRS=Mrrm WASTE
6
7118/00
R88IDgNrj.AT, WASTE
1
7/19/00
RZS MIRTIAL WA6Tg ,
6
7/23/00
RRSIDHATIAL WTg (
1
7/26/00
T=IVM .'3.0 WASTE l
6
i
CMSD
De crintion: July 2000 Recvding Servic s - Santa!
54.68
5.72
36.18
6.01
40.22
4.67i
Acct. I Fund I Org. I Program I P 'ect Amount
530005 1 594 1 80000 1 20210 1 1 1 $b,619.99
45.890
45.890
45.890
45.890
45.890
45.890
45.890
otal ,619.99
A roved:
t
t
IF YOU HAVE ANY QUESTIOUS PSGARDtN )Tax
NY PART OF THIS INVOICEAPLEn--E CALL:
2,509.27
262.49
1,660.30
275.80
1,845.70
2_4.31
1 ,852.3.2
14) 826 -9043
PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE INVOtCE TOTAL
8,955.44 i 8,955.44 L 81619.99 I 8.619.99 B 619.99
CUSTOMER !1: 09_ 11 7 INVOICE a 1179 '
OvEROUE xmoLNrs SUG -ECT TO FINANCE CHARGE
oft —A —ter++ ti..
I
r�
r
Costa Mesa Sanitary District
yc�RpORATE��� PROJECT STATUS REPORT
August 2000
Project 1112100 -128 Mesa /Birch Sewer Realignment
Construction is complete. District is awaiting final billing statements from the
County of Orange.
Project 1112100 -129 Bristol Street Pumping Station
The design phase is continuing. At a meeting on May 20, 1999, City of
Newport Beach officials asked the District to research alternate pump station
locations and differing sewer line alignments. CALTRANS looked
favorably at the new alignment at a conceptual approval meeting on May 4,
2000. The design is once again proceeding.
Project 1112100 -135 Reconstructing Force Main for Elden Pumping Station (Phase III
Construction is complete. The District and City of Costa Mesa are awaiting
comments from the State on the easement and rights -of -way documents
submitted.
Project 1112100 -147 Update Early Warning System Protecting Pumps
Installation of heat and moisture sensors has been completed in six of seven
pumping stations. Four other stations will have heat and moisture sensors
when new pumps are installed when the old pumps reach their life
expectancy.
Project 1112100 -152 Televising Sewer Lines
The project is continuing.
Project 1112100 -153 Sewer Lateral Root Intrusion StudX
The project is continuing.
Project 1112100 -159 Televising Sewer Lines Program Years 98 -99, 99 -2000
A portion of the televising has been completed.
Project 1112100 -161 Construct Water Service to Pumping Stations
The design phase has been started.
Project 1112100 -162 Pilot Program -Use of Enzymes to Control Grease and
Odors
The first enzyme system, by Ennix, was tested and was successful. An
additional two month program to test the grease dissolving characteristics of
the product has been initiated.
1
COSTA MESA.SANITARY
DISTRICT
.,9A
BALANCE SHEET
AS OF JUNE 30;
2000
FACILITIES
SOLID WASTE
LIQUID WASTE
REVOLVING
ACTUAL TOTALS.
FUND
FUND
FUND
Combined Fund*
Fiscal
Year(12 mos.)
ACCOUNT NAME
An
of 6130/00(12mos.)
1998 -99
Current Assets: -
Cash and Investments
$2,677,548.31
$5,283,651.24
$1,723,451.61
$9,684,651.16
$6,554,294.22
Accounts Receivable
0.00
3,443.69
0.00
3,443.69
1,608.34
Returned
0.00
0.00
0.00
0.00
0.00
Taxes Receivable
68,687.71
16,088.31
0.00
-
84,776.02
0.00
Interest Receivable
90,210.35
43,847.16
0.00
134,057.51
0.00
Solid Waste Receivable
0.00
0.00
0.00
0.00
0.00
Liquid Waste Receivable
0.00
0.00
0.00
0.00
35,737.97
Grant Receivable
Due From Other Governments
10,210.84
13,782.56
2,017.50
26,010.90
0.00
Prepaid items (insurance)
0.00
0.00
0.00
1 0.00
- 0.00
Total Current Assets
2,846,657.21
5,360,812.96
1,725,469.11
9,932,939.28
6,591,640.53
Property, Plant & Equip:
Property Rights
0.00
4,025.00
0.00
4,025.00
4,025.00
Buildings and Structures
0.00
241,647.07
0.00
241,647.07
241,647.07
Subsurface Lines
0.00
19,022,487.79
316,420.90
19,338,908.69
16,783,763.97
Other Equipment
0.00
540,174.04
0.00
540,174.04
198,681.51
Construction in Progress
0.00
365,264.27
0.00
365,264.27
754,422_04
Total Prop., Plant, & Equip.
0.00
20, 173, 598
.17
316,420.90
20,490,019.07
19,982,539.59
Depreciation
0.00
(9,526,412.49)
(10,547.36)
(9,536,959.85)
(8,513,718.91)
Net Property, Plant & Equip
0.00
10,6471185.68
.3051873.54,
10,953,059.22
11, 468,820 .68
Total Assets
$2,846,657.21
$16,007,998.64
i
$2,031,342.65
$20,885,998.50
$18,060,461.21
Liab. and District Equity
Current Liabilities:
,.to Payable
322,555.47
115,511.15
0.00
(j
$438,066.62
$2,993.96
Payables
370.45
0.00
'0.00
$370.45
$370.45
Cr}
CMSD Development Deposits
0.00
19,240.16
0.00
14,240.16
14,240.16
Sales and Use Tax Payable
0.00
0.00
0.00
Due to City of Costa Mesa
0.00
0.00
0.00
0.00
0.00
Due to Other Governments
0.00
235,004.38
0.00
235,004.38
21,189.56
Deferred Revenue
0.00
0.00
0.00
0.00
0.00
Total Current Liabilities
322,925.92
364,755.69
0.00
687,681.61
38,794.13
District Equity:
Contributed Capital
0.00
4,670, 878
.65
0.00
4,670,878.65
4,616,698.65
Res for Trash Assessment Rfnd
0.00
0.00
0.00
0.00
0.00
Reserved for Capital Outlay
0.00
2,750,302.89
0.00
2,750,302.89
2,240,329.89
Unreserved
2,523,731.29
8,222,061.41
2,031,342.65
12,777,135.35
9, 917, 890.72
Current Earnings
0.00
0.00
0.00
0.00
1,246,747.82
Total Retained Earnings
2,523,731.29
15,643,242.95
2,031,342.65
15,527,438.24
13,404,968.43
Total District Equity
2,523,731.29
15,643,242.95
2,031,342.65
20,198,316.89
18,021,667.08
Total Liab. & Dist. Equity
$2,846,657.21
$16,007,998.64
$2,031,342.65
$20,885,998.50
$18,060,461.21
1
R
COSTA MESA SANITARY DISTRICT
STATEMENT OF REVENUES AND EXPENSES
AS OF JUNE 30, 2000
SEWER
FACILITIES
ACTUAL TOTALS
SOLID WASTE
LIQUID WASTE
CONSTRUCTION
REVOLVING
Combined Fund.
Fiscal Year(12
:count Name
))g[Q7
FUND
FUND
FOND
A. of 6/30/00(12moe)
1998 - 1999
Operating Revenues:
Solid Waste Charges
3,242,526.12
$0.00
0.00
0.00
3,242,526.12
3,417,03S.74
Liquid Waste Charges
0.00
1,382,404.91
0.00
0.00
1,382,404.91
1,456,819.34
Permits 6 Inspection Fees
0.00
23,044.18
0.00
0.00
23,044.18
14,694.00
O.C.S.D. Pees -CMSD Share
0.00
19,841.79
0.00
108,120.84
127,962.63
8,031.23
Other Charges for Services
46.85
46.85
0.00
0.00
93.70
804.8a
Sale of Maps and Publ.
0.00
301.00
'0.00
0.00
301.00
74.00
Orange County Bankruptcy Reimb.
211,564.06
211,564.07
0.00
0.00
423,128.13
0.00
Other Reimbursements
544.98
544.98
0.00
(20,000.00)
(18,910.04)
26,296.50
Reimb. Of Mandated costs
5,054.50
5,054.00
0.00
0.00
10,108.50
0 -00
Special Assessments
0.00
0.00
0.00
0.00
0.00
3,325.75
Total Operating Revenues
3,459,736.51
1,642,801.78
0.00
88,120.84
5,190,659.13
4,927,001.36
Operating Expenses:
Solid Waste Disposal:
Trash Hauler
1,966,843.60
0.00
0.00
0.00
1,966,843.60
1,755,505.51
Large Item Pick-Up
7,454.73
0.00
0.00
0.00
7,454.73
7,000.00
Contractual Services - General
04,943.46
0.00
0.00
0.00
84,943.46
100,593.92
Contract Code Enforcement
19,917.58
O.DO
0.00
0.00
19,917.58
14,536.17
Liquid Waste Disposal:
0.00
0.00
a.00
0.00
0.00
0.00
Sewer Repairs and Maintenance
0.00
82,203.04
0.00
0.00
82,203.04
13,498.71
Contractual Services - Liquid
0.00
500,838.74
0.00
0.00
500,838.74
631,513.71
Dump Charges:
0.00
0.00
0.00
0.00
0.00
0.00
Recycling and Disposal
1,638,937.41
0.00
0.00
0.00
1,638,937.41
1,323,551.36
General 6 Administration
0.00
0.00
0.00
0.00
0.00
0.00
Transcription Services
2,387.88
2,367.87
0.00
0.00
4,775.75
0.00
Board Member Fees
10,650.00
10,650.00
0.00
0.00
21,300.00
18,300.00
General Liability
17,868.98
17,868.99
0.00
0.00
35,737.97
36,240.60
Public Info /Edu 6 Com Prom
(4,364.29)
(4,364.30)
0.00
0.00
(8,728.59)
15,686.01
Manager /Engineer
17,514.00
145,322.65
0.00
0.00
162,836.65
131,716.00
Special Program Coate
9,139.31
0.00
0.00
0.00
9,139.31
32,826.91
Attorney
15,050.00
13,537.50
0.00
0.00
28,587.50
0.00
Travel S Meetings
2,986.50
2,986.40
0.00
0.00
5,972.90
2,385.00
Professional Organizations -Dues
1,933.00
1,933.00
0.00
0.00
3,866.00
6,242.22
''hotocopy Supplies
(1.00)
(1.00)
0.00
0.00
(2.001
0.00
Itimedia Pram /Subsc s Postage
2,270.59
2,320.59
0.00
0.00
4,591.18
0.00
.editing Services
7,635.50
8,135.50
0.00
0.00
15,771.00
0.00
Professional Services
0.00
-0.00
0.00
0.00
0.00
0.00
Office Equipment
0.00
1,313.47
0.00
0.00
1,313.47
0.00
Depreciation
0.00
424,101.40
0.00
5,273.68
429.375.08
0.0D
Total Operating Expense
3,801,167.25
1,209,233.85
0.00
5,273.68
5,015,674.78
4,009,598.92
OPERATING INCOIBE(LOSS)
(341,430.74)
433,567.93
0.00
82 847.16
174,984.35
037,482.44
Nonoperating Revenue (Expenses):
Investment Earnings
231,299.31
107,474.03
8,519.06
79,510.99
426,803.39
277;961.89
Taxes
339,285.63
286,686.45
- 0.00
0.00
625,972.20
144,302.51
Sewer Permits
0.00
3,045.00
0.00
0.00
1,045.00
0.00
Annexation Pees
42.50
42.50
0.00
0.00
85.00
0.00
Excessive Effluent Discharge
0.00
0,725.50
0.00
0.00
8,725.50
0.00
ERAF Reimbursement AB1661
686.19
686.19
0.00
0.00
1,372.38
0.00
Other State Grants
687.63
0.00
0.00
0.00
687.63
0.00
Other Governmental Agencies
4,865.78
0.00
0.00
0.00
4,865.78
0.00
Contributions
5,575.00
0.00
0.00
0.00
5,575.00
0.00
Gain (Logo) /Disposal of Assets
0.00
0.00
0.00
0.00
0.00
0.00
Nonoperating Income - Other
7,917.15
7,917.15
0.00
0.00
15,834.30
35,977.52
Gain (Lose) on Investments
0.00
0.00
0.00
0.00
0.00
0.00
Nonoperating Expenses - Other
(478.43)
(478.42)
0.00
0.00
956.85
0.00
Trustee Fees
195.61
195.61
0..00
0.00
391.22
0.00
Professional Services - Other
0.00
0.00
0.00
0.00
0.00
0.00
Capital Replacement Reserve
0.00
0.00
0.00
0.00
0.00
0.00
Total Nonoperating Rev (ExP)
590,076.57
414 294.01
8,519.06
79,510.99
_ 1,092,400.63
458,241.92
NET INCOME
248,645.83
847,861.94
B 519.06
162 358.15
$1,267,3 4.98
$1,295,724.36
ACCOUNT NAME
Operating Revenues:
Solid Waste Charges
Other Charges for Services
Other Reimbursements
Orange County Bankruptcy Reimb.
Reimbursement -Of Mandated Costs
Special Assessments
Total Operating Revenues
Operating Expenses:
Solid Waste Disposal:
Trash Hauler
Large Item Pick -Up
Contractual Services - General
Contract Code Enforcement
Recycling and Disposal
General & Administration
Transcription Services
Board Member Fees
General Liability woo�A
Public Info /Edu & Com prom aeAzlo
Manager /Engineer
Special Program Costs
Attorney
Travel & Meetings
Professional Organizations -Dues
Photocopy Supplies
Multimedia Prom /Subsc & Postage
Auditing Services
Professional Services
Depreciation
Total Operating Expenses
OPERATING INCOME(LOSS)
Nonoperating Revenue (Expenses):
Investment Earnings
Taxes
Annexation Fees
EFAF Reimbursements
Other State Grants
Other Government Agencies
Contributions
Gain (Loss) /Disposal of Assets
Nonoperating Income - Other
Gain (Loss)/ Investments
Nonoperating Expenses - Other
Trustee Fees
Professional Services - Other
Capital Replacement Reserve
Total Nonoperating Rev (Exp)
NET INCOME
COSTA MESA SANITARY DISTRICT
STATEMENT OF REVENUES AND EXPENSES
BUDGET VS ACTUAL
SOLID WASTE FUND(594)
FOR THE TWELVE MONTHS ENDED JUNE 30, 2000
BUDGET $ TES
VARIANCE: Through June
FAVORABLE 1998 -1999
(UNFAVORABLE) ACTUALS
$3,690,277.00
$3,242,526.12
71,565.40
$455,750.88
$3,417,700.00
500.00
7,454.73
46.85
0.00
453.15
183,950.00
804.80
0.00
99,006.54
544.98
(544.98)
13,148.25
0.00
14,536.17
211,564.06
1,624,900.00
(211,564.06)
1,638,937.41
0.00
0.00
5,054.50
(5,054.50)
1,612.12
0.00
3,000.00
10,000.00
0.00
10,650.00
3,000.00
18,120.30
1,662.88
3,701,777.00
3,459,736.51
611.02
242,040.49
3,433,315.93
2,038,409.00
1,966,843.60
71,565.40
1,915,496.03
7,000.00
7,454.73
(454.73)
0.00
183,950.00
84,943.46
99,006.54
100,593.92
20,000.00
19,917.58
82.42
14,536.17
1,624,900.00
1,638,937.41
(14,037.41)
1,318,391.11
4,000.00
2,387.88
1,612.12
14,710.50
10,000.00
10,650.00
(650.00)
18,120.30
18,480.00
17,868.98
611.02
2,784.82
2,250.00
(4,364.29)
6,614.29
25,013.93
20,000.00
17,514.00
2,486.00
131,716.00
55,350.00
9,139.31
46,210.69
22,275.00
22,500.00
15,050.00
7,450.00
1,892.50
4,000.00
2,986.50
1,013.50
3,121.11
2,250.00
1,933.00
317.00
448.47
250.00
(1.00)
251.00
2,305.19
2,500.00
2,270.59
229.41
0.00
2,275.00
7,635.50
(5,360.50)
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
4,018,114.00
3,801,167.25
216,946.75
3,571,405.03
(316,337.00)
(341,430.74)
25,093.74
(138,089.10)
210,800.00
231,299.31
(20,499.31)
186,983.68
60,425.00
339,285.83
(278,860.83)
72,151.26
1,313.50
42.50
1,271.00
0.00
0.00
686.19
(686.19)
0.00
16,350.00
667.63
17,662.37
0.00
0.00
4,865.78
(4,865.78)
0.00
25,000.00
5,575.00
19,425.00
0.00
0.00
0.00
0.00
0.00
0.00
7,917.15
(7,917.15)
0.00
0.00
0.00
0.00
0.00
(1,000.00)
(478.43)
(521.57)
13,025.76
C.00
195.61
(195.61)
0.00
0.00
0.00
0.00
0.0r
0.00
0.00
0.00
0.(
314,888.50
590,076.57
(275,188.07)
272,160.70
($1,448.50)
$248,645.83
($250,094.33)
$134,071.60
3
t
`,t STATEMENT OF REVENUES AND EXPENSES
BUDGET VS ACTUAL
nl LIQUID WASTE FUND(595)
FOR THE TWELVE MONTHS ENDED JUNE 30, 2000
VARIANCE: Through June
FAVORABLE 1998 -99
ACCOUNT NAME BUDGET ACTUALS (UNFAVORABLE) ACTUALS
Operating Revenues:
Liquid Waste Charges
1,487,866.00
82,203.04
1,382,404.91
105,461.09
13,498.71
1,456,819.34
771,320.00
Permits & Inspection Fees
10,000.00
270,481.26
23,044.18
(13,044.18)
3,045.00
14,694.00
O.C.S.D. Fees
6,000.00
1,313.50
19,841.79
(13,841.79)
10,000.00
8,031.23
10,650.00
Other Charges for Services
500.00
9,150.00
46.85
453.15
0.00
402.40
611.01
Other Reimbursements
0.00
544.98
(544.98)
(4,364.30)
13,148.25
0.00
Orange County Bankruptcy Reimb.
0.00
158,200.00
211,564.07
(211,564.07)
12,877.35
0.00
131,716.00
Reimbursement -Of Mandated Costs
0.00
5,054.00
(5,054.00)
17,988.76
0.00
0.00
Sales of Maps
100.00
2,986.40
301.00
(201.00)
1,192.50
74.00
2,250.00
Special Charges
3,000.00
317.00
0.00
3,000.00
(195.61)
1,662.88
Total Operating Revenues
1,507,466.00
251.00
1,642,801.78
(135,335.78)
1,493,169.22
0.00
Operating Expenses:
Liquid Waste Disposal:
Sewer Repairs and Maintenance
Contractual Services - Liquid
General & Administration
Transcription Services
Board Member Dues
General Liability
Public Info /Edu & Com Prom
Manager /Engineer
Attorney
Travel & Meetings
Professional Organizations -Dues
Photocopy Supplies
Multimedia Prom /Subscrip & Post
Auditing Services
Professional Services
Office Equipment
Depreciation
Total Operating Expenses
OPERATING INCOME(LOSS)
Nonoperating Revenue (Expenses):
Investment Earnings
Taxes
Sewer Permits
Annexation Fees
Excessive Effluent Discharge
EFAF Reimbursement
Other State Grants
Gain (Loss) /Disposal of Assets
Nonoperating Income - Other
Gain (Loss) on Investments
Nonoperating Expenses - Other
Trustee Fees
Professional Services -Other
Capital Replacement Reserve
Total Nonoperating Rev (Exp)
NET INCOME
28,550.00
107,474.03
82,203.04
(53,653.04)
13,498.71
.
771,320.00
500,838.74
270,481.26
72,151.26
631,513.71
3,045.00
4,000.00
- 2,387.87
1,612..13
1,313.50
0.00
10,000.00
10,650.00
(650.00)
8,725.50
9,150.00
(2,677.50)
18,480.00
0.00
17,868.99
611.01
18,120.30
2,250.00
0.00
(4,364.30)
6,614.30
0.00
7,844.41
0.00
158,200.00
0.00
145,322.65
12,877.35
131,716.00
0.00
22,500.00
13,537.50
8,962.50
17,988.76
20,193.86
0.00
4,000.00
0.00
2,986.40
1,013.60
(11000.00)
1,192.50
2,250.00
1,933.00
317.00
195.61
3,121.11
(195.61)
250.00
0.00
(1.00)
251.00
0.00
2,500.00
0.00
2,320.59
179.41
0.00
0.00
0.00
2,275.00
8,135.50
(5,860.50)
0.00
0.00
0.00.
0.00
0.00
1,450.00
1,313.47
136.53
0.00
0.00
424,101.40
(424,101.40)
0.00
1,028,025.00
1,209,233.85
(181,208.85)
836,350.61.
479,441.00 433,567.93 45,873.07 656,818.61
99,200.00
107,474.03
(8,274.03)
88,947.80
60,425.00
286,686.45
(226,261.45)
72,151.26
2,000.00
3,045.00
0.00
1,313.50
42.50
1,271.00
0.00
6,048.00
8,725.50
(2,677.50)
0.00
0.00
686.19
(686.19)
- 0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
7,917.15
(7,917.15)
17,988.76
0.00
0.00
0.00
0.00
(11000.00)
(478.42)
(521.58)
0.00
0.00
195.61
(195.61)
0.00
0.00.
0.00
0.00
0.00
0.00
0' 0.00
0.00
0.00
167,986.50 414,294.01 (245,262.51) 179,087.82
$647,427.50 $847,661.94 ($199,389.44) $835,906.43
4
•
COSTA MESA SANITARY DISTRICT
CONSTRUCTION IN PROGRESS*
FOR THE TWELVE MONTHS ENDED JUNE 30, 2000
`A
CONSTRUCTION IN PROGRESS: REVOLVING FUND 593 ACCT #500000
990007 #128 - Mesa /Birch Swr Relgn $221,000.00 0.00 0.00 0.00 $221,000.00
TOTAL CAP.IMPROVEMENT RSRV 221,000.00 0.00 0.00 0.00 221,000.00
GRAND TOTAL $3,283,712.22 $79,836.31 $354,587.39 $184,382.81 $2,849,288.52
*Unaudited Financial Statement
5
CAPITAL REPLACEMENT RESERVE
PRIOR YEARS'
CAPITAL
BUDGET
ENCUMBRANCES
ACTUALS
EXPENDITURES
BALANCE
PROG #
CURRENT YEAR PROJECTS
0.00
71,973.00
6,527.00
990008
990001
4149 Sinking Fd /Swr Replm
320,000.00
0.00
0.00
0.00
320,000.00
990020
#156 Earthquake /Major Emerg.Sewer
277,000.00
0.00
0.00
0.00
277,000.00
990023
#159 Televising Sewer Lines (CRR)
18,000.00
0.00
0.00
0.00
18,000.00
990027
#164 Misc. Sewer Work /Manhole Adj
50,000.00
12,960.00
36,184.29
0.00
855.71
Current Year Sub -Total
665,000.00
12,960.00
36,184.29
0.00
615,855.71
CONSTRUCTION IN PROGRESS: REVOLVING FUND 593 ACCT #500000
990007 #128 - Mesa /Birch Swr Relgn $221,000.00 0.00 0.00 0.00 $221,000.00
TOTAL CAP.IMPROVEMENT RSRV 221,000.00 0.00 0.00 0.00 221,000.00
GRAND TOTAL $3,283,712.22 $79,836.31 $354,587.39 $184,382.81 $2,849,288.52
*Unaudited Financial Statement
5
PRIOR YEARS' PROJECTS
990007
#128- Mesa /Birch Swr Relgn
6,527.00
0.00
0.00
71,973.00
6,527.00
990008
#129 - Bristol St. Pump Stn.
131,487.00
0.00
8,450.79
90,419.85
123,036.21
990009
#135- Reconst.FrcMn E1denII
130,201.18
0.00
0.00
0.00
130,201.18
990017
#147- Update Early Wrn Sys
98,225.41
9,726.31
2,750.00
1,774.59
85,749.10
990001
#149 - Sinking Fd /Swr Replm
700,805.00
0.00
0.00
0.00
700,805.00
990002
4150- Update Pump Stn Alrm(FD BAL)
16,527.30
0.00
330.99
0.00
16,196.31
990003
#151 - Reconst. Var Swr Lns
361,303.00
54,900.00
165,260.11
8,863.00
141,142.89
990019
4152- Televising Swr Lines
15,236.00
0.00
0.00
0.00
15,236.00
990005
#153- Swr Lat Root Study
14,055.00
0.00
9,639.00
0.00
4,416.00
990019
4155 -Swr Master Plan
18,000.00
0.00
0.00
6,110.44
18,000.00
990020
4156 -Major Emerg Swr Lines
596,827.01
0.00
0.00
0.00
596,827.01
990021
4157- Televising Swr Lines
17,000.00
0.00
0.00
0.00
17,000.00
990023
#159- Televising Swr Lines
17,000.00
0.00
8,622.52
0.00
8,377.48
990024
4161 - Constr Water Svc,ll Stns
70,000.00
0.00
4,725.00
0.00
65,275.00
990025
#162 -Pilot ProgvAJse of Enzymes
60,000.00
2,250.00
6,950.00
0.00
50,800.
990026
#163 - Upgrade Eme�g Response Sys
134,758.07
0.00
102,333.62
5,241.93
32,424.
990027
#164- Misc.Swr Work /Manhole
9,760.25
0.00
9,341.07
0.00
419.18
Total Operating Expenses
2,397,712.22
66,876.31
318,403.10
184,382.81
2,012,432.81
TOTAL CAP.REPLACEMENT RSRV
$3,062,712.22
$79,836.31
$354,587.39
$184,382.81
$2,628,288.52
CONSTRUCTION IN PROGRESS: REVOLVING FUND 593 ACCT #500000
990007 #128 - Mesa /Birch Swr Relgn $221,000.00 0.00 0.00 0.00 $221,000.00
TOTAL CAP.IMPROVEMENT RSRV 221,000.00 0.00 0.00 0.00 221,000.00
GRAND TOTAL $3,283,712.22 $79,836.31 $354,587.39 $184,382.81 $2,849,288.52
*Unaudited Financial Statement
5
r`
;lo
<.1
Y COSTA MESA SANITARY DISTRICT
Warrant Resolution No. CMSD 2001 -02
A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT ALLOWING
CERTAIN CLAIMS AND DEMANDS, AND SPECIFYING THE FUNDS OUT OF
WHICH THE SAME ARE TO BE PAID.
THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES
HERBY ORDER AND RESOLVE AS FOLLOWS:
Section 1. That the attached claims and demands have been audited as required by law and that
the same are hereby allowed in the amounts and ordered paid out of the respective fund, as hereinafter set
forth.
Section 2. That the Clerk of the District shall certify to the adoption of this Resolution and shall
deliver a certified copy to the Finance Department and shall retain a Certified copy thereof in her own
records.
PASSED AND ADOPTED this 10th day of August 2000.
ATTEST:
Secretary
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
COSTA MESA SANITARY DISTRICT )
President
I, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that the foregoing
Warrant Resolution No. CMSD 2001 -02 was duly adopted by the Costa Mesa Sanitary District at a regular
meeting held on the 10'h day of August 2000.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the Costa Mesa
Sanitary District on this 10`h day of August 2000.
Clerk of the Costa Mesa Sanitary District
Report ID: CCM. City of Costa Mes runts Payable Par 1
SUMMARY CHL,,K REGISTER Run Lace Aus 04,2000
Bank: CMSD Run Time 10:34:54 AM
CYde; 01 X-149
Payment Re
Date
Status Remit To
0917
07/13/00
P SDRMA
Line Description: SDRMA Renewal 2000 -2001
0918
07/13/00
P Ennix Inc
Line Description: Professional Services:
0919
07/13/00
P Manhole Adjusting Inc
Line Description: Adjust M/H to Grade
0920
07/26/00
P Cals Cameras & Video Inc
Line Description: Film for Code Enf Officer
0921
07/26/00
P National Notary Association
Line Description: Mbrshp Rnwl 4 D Schmeisser
0922
07/26/00
P Photomax Supply Co
Line Description: Film for Code Enf Officer
0923
07/26/00
P Robin B Hamers & Associates Inc
Line Description: Reimb to Mgr Ins Ded Cell Phne
0924
08/01/00
P Costa Mesa Disposal
Line Description: Trash Collection for July 2000
0925
08/01/00
P OCDM Marketing Company
Line Description: Mailing Postcards 4 Trash Inc
End of Report
Remit ID Payment Amt
0000005163
0000007955
0000003046
0000001557
0000003301
0000007325
0000003842
U ,
0000000330
+
0000008725
+
35,737.76
2,250.00
2,850.00
107.75
36.00
14.40
50.00
163,883.61
800.85
Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 2
SUMMARY CHECK REGISTER Run Date Aug 04,2000
Bank:
CMSD Run Time 10:34:54 AM
C cl
Payment Re Date Status Remit To
0926 08/01/00 P Sunflower Travel
Line Description: Airline Tickets 4 Dir Schafer
Remit ID Payment Amt
0000005881 508.00
TOTAL $206,238.37
r
Enk :port
Report ID: CCM City of Costa Mes vents Payable Pa 1
SUMMARY CHL. K REGISTER Run Late Atig 04,2000
Bank: CMSD Run Time 10:17:58 AM
Cycle:
Payment Re
Date
Status Remit To
Remit ID
Payment Amt
0927
08/10100
P Arlene Schafer
0000005152
300.00
Line Description: Attend Mtgs July 2000
0928
08/10/00
P Arthur Perry
0000005153
200.00
Line Description: Attend Mtgs July 2000
0929
08 /10100
P Atlas Underground Company
'0000005155
56,060.96
Line Description: Mobilization
Emergency Work for 18th Street
0930
08/10/00
P Bank of America Bankcard Center
0000001174
2.44
Line Description: Bankcard Charges 4 June 2000
0931
08/10/00
P CR Transfer Inc
0000005159
139,764.42
Line Description: Recycling Services 4 July 2000
Recycling Services 4 July 2000
1 of Ht
0932
08/10/00
P Consolidated Reprographics
0000001771
211.67
Line Description: Misc Sewer Blueprints
0933
08/10/00
P Curbside Inc
0000006461
1,920.00
Line Description: HHW Collection for June 2000
0934
08/10/00
P Dan Worthington
0000005158
300.00
Line Description: Attend Mtgs July 2000
0935
08/10/00
P Dawn Schmeisser
0000004713
595.43
Line Description: Monthly Bonus 4 July 2000
)rt ID: CCM2001 City of Costa Mesa Accounts Payable Page No.
SUMMARY CHECK REGISTER Run Date Aug 04,:
k: CMSD Run Time 10:17:51
-�GMSB
Payment Re
Date
Status Remit To
0936
08/10/00
P Diashowa America Company Ltd
Line Description: Phone Bk Recycle Prog
0937
i,M /10/00
P Ennix Inc
Line Description: Pilot Program -Use of Enzymes
0938
08/10/00
P Greg Woodside
Line Description: Attend Mtgs July 2000
0939
08/10/00
P Harper & Burns LLP
Line Description: Legal Services for July 2000
0940
08/10/00
P James Ferryman
Line Description: Attend Mtgs July 2000
0941
08/10/00
P Joan Revak
Line Description: Monthly Bonus 4 July 2000
0942
08/10/00
P LaBelle Marvin
Line Description: Emergency Repair 18th Street
0943
08/10/00
P Peggy Preston
Line Description: Minutes for July 2000
0944
08/10/00
P Peninsula Pump Corp
Line Description: 2 Flygt Sewage Pumps
Remit ID
0000008777
�V
9 yccc 0000007955
0000006829
0000005161
0000005156
0000005717
0000002889
0000003680
0000003587
Payment Amt
4,976.50
2,23A.Q ®'
1,925.00
100.00
700.71
1,102.50
441.59
9,681.91
Report ID: CCM City of Costa Mes ounts Payable Pa 3
SUMMARY CHL..K REGISTER Run Ldte Aug 04,2000
Bank: CMSD Run Time 10:17:58 AM
Cycle:
Payment Re
Date
Status Remit To
Remit ID
Payment Amt
0945
08/10/00
P Robin B Hamers & Associates Inc
0000003842
13,322.00
Line Description: Eng Srvcs Inspection July 2000
Eng Srvcs Proj #161 July 2000
Eng Srvcs Plan Check July 2000
Eng Srvcs Monthly Rtnr July 00
District Mgmt Srvcs July 2000
0946
08/10/00
P Ronald Shef
0000005511
1,755.19
Line Description: Code Enforcement Offcr July 00
0947
08/10/00
P Stericycle Inc
0000005564
913.51
Line Description: Sharps Cntnrs Ramsay Rexall
Sharps Cntnrs Steven Pharmacy
Sharps Cntnrs Stevens Pharmacy
Sharps Cntnrs Rite Aid
Sharps Cntnrs Rite Aid
Sharps Cntnrs Stevens Pharmacy
TOTAL $236,723.83
End of Report
RH 08/02/2000 1:21 PM
0
� s
c�
Detail of Director's Meetings - Month of July 31, 2000
James Ferryman
07/13/2000
CMSD Regular Board Meeting
100.00
100.00
Art Perry
07/11/2000
CMSD Recycling Committee Meeting
100.00
07/13/2000
CMSD Regular Board Meeting
100.00
200.00
Arlene Schafer
07/07/2000
WACO Meeting
100.00
07/13/2000
CMSD Regular Board Meeting
100.00
0719/2000
Chamber of Commerce Legislaive Comm. Mtg.
100.00
300.00
Greg Woodside
07/13/2000
CMSD Regular Board Meeting
100.00
0719/2000
Chamber of Commerce Legislaive Comm. Mtg.
100.00
200.00
U
Dan Worthington D
07/06/2000
Taping w /Media One outreach Programm
100.00
m
0711/2000
CMSD Recycling Committee Meeting
100.00
07/13/2000
CMSD Regular Board Meeting
100.00
ill 11
0
0
ft ,
COSTA MESA SANITARY DISTRICT
Minutes of the Board of Directors Special Meeting Held June 13, 2000
The Board of Directors of the Costa Mesa Sanitary District attended a meeting of the
Costa Mesa Sanitary District Recycling Committee at 9:00 a.m. in conference room 3A
at the Civic Center, 77 Fair Drive, Costa Mesa.
Directors Present: Dan Worthington, Arlene Schafer
Staff Present: Rob Harriers, Joan Revak, Dawn Schmeisser, Ron Hayes
Recycling Program Participation Update
Sharps
Ms. Revak reported a site visit by staff was made to each of the Sharps program
participating pharmacies to ensure CMSD labels were placed on the containers. As
reported by Director Worthington at the Board of Directors meeting of May 11, 2000,
the containers at Steven's Pharmacy did not have CMSD labels attached. Labels have
been provided to Steven's Pharmacy as well as Rite Aid and Rexall Ramsay.
Additionally, Ms. Revak displayed a sample of new green binders with CMSD logo and
"Sharps Log" imprinted in gold, which were delivered to each participating pharmacy.
The binders include new log sheets with CMSD logo and a District boundary map.
Ms. Revak provided copies of Sharps agreements for White Front Pharmacy and
College Pharmacy and Surgical Supply along with Stericycle Agreements. The Board
approved the addition of these two new Sharps locations at the regular Board of
Directors meeting on May 11, 2000. Application to the Orange County Health Care
Agency was made and approved.
Additionally, Ms. Revak reported at the onset of the Home Generated Sharps Disposal
Program, letters were sent by staff to local hospitals /clinics advising them of the
program. A list of hospitals /clinics notified was provided to the Committee. Staff has
recently sent updated letters to Hoag Hospital, College Hospital and Mesa Verde
Convalescent Hospital.
City of Costa Mesa Public Safety Emergency Services Expo - May 21, 2000
Ms. Schmeisser reported that staff participated in the City of Costa Mesa Public Safety
Emergency Services Expo on May 21, 2000. The District sponsored a recycling booth
giving away CMSD pencils, chip clips, recycling information and held a "Count the
Cans" contest. CR Transfer provided four bales of different recycled products and a
representative was in attendance. The contest was very successful with over two
hundred contestants participating. Ms. Schmeisser informed the Committee there were
COSTA MESA SANITARY DISTRICT 2
Minutes of the Board of Directors Special Meeting June 13, 2000
six winners who received either a $50 or $75 savings bond purchased with prize money
donated by Costa Mesa Disposal and CR Transfer.
Survey of Orange County Trash Hauling Programs
Ms. Revak provided an update of the Survey of Orange County Trash Hauling
Programs, being conducted by Staff. Ms Revak apprised the Committee of the difficulty
in obtaining information from a few cities. A final request to those cities will be made,
providing them with a draft survey and encouraging inclusion of data from their city
before countywide distribution. The survey should prove beneficial in evaluating the
District's trash hauling services and in decision - making with regard to purchasing
standardized containers. Staff will update the survey yearly to reflect current
information.
Public Outreach Program
Tour of CR Transfer by Director Worthington and Media One
Director Worthington informed the Committee that he and Media One would be going
back to CR Transfer on June 15 to videotape, showing ways of recycling trash. They
plan to spend about an hour at CR Transfer and will also videotape trash trucks and
method of semi - automatic collection. Additionally, they will go into typical neighborhood
showing truck going out to curb collecting trash.
Director Worthington advised the Committee he and Media One would visit the
pharmacies that participate in the Sharps program and give an explanation of how to
pick up containers and take to the pharmacies for recycling. Curbside. Inc. will be
contacted to arrange a date to video an actual visit to a District residence collecting
HHW products.
The telephone book program and large item one -time pickup program will also be
featured, and, according to Director Worthington the final video should be produced
within sixty days.
Standardized Container Program
Implementation of the standardized container program will be discussed at the CMSD
Study Session at 12:00 p.m. on Tuesday, June 13, 2000
.q,
COSTA MESA SANITARY DISTRICT 3
Minutes of the Board of Directors Special Meeting June 13, 2000
Large Item Collection
Ms. Revak reported the Large Item Collection program would begin June 19 and run
through the week of August 21, 2000. Director Worthington inquired as to the status of
the City's large item collection program and Staff will obtain the information and give a
report at the June 15, 2000 regular Board of Directors' meeting.
The meeting was adjourned at 10:12 a.m.
The Board of Directors of the Costa Mesa Sanitary District took no action.
Secretary
President
rt
j COSTA MESA SANITARY DISTRICT
Board of Directors Study Session held June 13, 2000
The Board of Directors of the Costa Mesa Sanitary District attended a duly noticed
Study Session on June 13, 2000 at 12:00 p.m., in Conference Room 5A at the
Civic Center, 77 Fair Drive, Costa Mesa.
Directors Present: Arthur Perry, Arlene Schafer, Greg Woodside, James
Ferryman, Dan Worthington
Staff Present: Robin Harriers, Manager /Engineer; Joan Revak, Clerk of the
District; Dawn Schmeisser, Assessment Specialist; Marc
Puckett, Treasurer; Ron Hayes, Accountant, Finance
Topics discussed at the Study Session were the 2000 -2001 Budget and the 2000-
2001 Statement of Investment Policy. Preliminary Trash and Sewer Rates for
2000 -2001 were also reviewed.
No action was taken by the Board of Directors.
,
COSTA MESA SANITARY DISTRICT
Minutes of Board of Directors Regular Meeting held June 15, 2000
CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary
District met in regular session on June 15, 2000, at
6:00 p.m., in Room 5A of the Civic Center, 77 Fair
Drive, Costa Mesa.
President Perry called the meeting to order at 6:00 p.m.
Vice President Schafer led the Pledge of Allegiance.
Director Woodside gave the invocation.
ROLL CALL: Directors Present:
Directors Absent:
Art Perry, Arlene Schafer, Greg Woodside,
James Ferryman, Dan Worthington
None
Staff Present: Robin Harriers, Manager /Engineer; Alan
Burns, Legal Counsel; Joan Revak, Clerk of
the District; Marc Puckett, Treasurer; Ron
Shef, District Ordinance Enforcement
Officer.
Others Present: Brian Johnson
33971 Selva Road
Suite 135
Dana Point, CA 92629
CONSENT CALENDAR
On motion by Vice President. Schafer and seconded by Director Woodside, the Consent
Calendar was unanimously approved. .
MINUTES
Approved Minutes of The minutes for the Recycling Committee meeting of May 9,
Recycling Committee 2000, were approved as distributed.
Meeting,
May 9, 2000
COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD JUNE 15, 2000
2 ,
r
Approved Minutes of The minutes for the regular meeting of May 11, 2000, were
Regular Meeting approved as distributed.
May 11, 2000
Approved Minutes of The minutes for the study session of May 31, 2000, were
Study Session approved as distributed.
May 31, 2000
REPORTS
MANAGER'S REPORTS
Approved Occupancy The Trash Occupancy Count documented a decrease of 11
Report and payment of units in the occupancy report for solid waste collection as of
$163,875.86 to Costa June 1, 2000. Therefore, the total for June is 21,145. Board
Mesa Disposal for trash directed Staff to prepare a warrant for $163,875.86 to Costa
collection services for Mesa Disposal on July 1, 2000, for payment for June trash
June 2000 collection based on the June count of 21,145.
REFUNDS In accordance with Resolution No. 96 -584, adopted by the
Costa Mesa Sanitary District on April 17, 1996, the
following refunds were granted subsequent to receiving a
signed statement from the applicants:
Approved Refund Approved refund to: Brian Williams
of 685.48 Parcel address: 787 Shalimar
to Brian Williams Assessor's Parcel Number: 424 - 054 -04
Number of Units: 4
Trash Refund: 685.48
Parcel is using a private dumpster service
Approved Refund Approved refund to: Gary Cox
of 120.00 Parcel address: 1920 Newport Blvd.
to Gary Cox Assessor's Parcel Number: N/A
Parcel was relocating fixtures, not adding additional fixtures
RECYCLING REPORTS
Waste Diversion Report The Waste Diversion Report for April 2000 showing a 51.32
April 2000 was received percent diversion rate was received and filed.
and filed.
AL COSTA MESA SANITARY DISTRICT 3
MINUTES - BOARD OF DIRECTORS MEETING HELD JUNE 15, 2000
�1
Waste Diversion Report The Waste Diversion Report for May 2000 showing a 51.46
May 2000 was received percent diversion rate was received and filed.
and filed.
Approved Contract The Board approved contract payment to CR Transfer for
Payment to CR Transfer recycling services and disposal for the month of May 2000 in
for $145,505.72 the amount of $145,505.72.
ENGINEER'S REPORTS
Project Status Report was The Project Status Report for June 2000, was accepted as
received and filed. submitted.
TREASURER'S REPORTS
Financial Report as of The Financial Report as of May 31, 2000, was accepted as
May 31, 2000, was submitted.
received and filed
Report of Monies on The Report of Monies on Deposit as of May 31, 2000, was
Deposit as of accepted as submitted.
May 31, 2000, was
received and filed
Approved Warrant 2000 -12 Warrant Resolution #CMSD 2000 -12 was approved,
for June 2000, in the authorizing the President and Secretary to sign the warrant
amount of $489,338.04 and instructing the Finance Department to draw a warrant
from the Costa Mesa Sanitary District General Fund in the
amount of $489,338.04.
END OF-CONSENT CALENDAR
-------------------------------------------------------------------------- - - - - --
ENGINEER'S REPORTS
2100 CANYON DRIVE - SEWER SERVICE
Mr. Hamers introduced Mr. Brian Johnson who spoke to the Board regarding a 22 -unit
single family home development he is proposing to build at 2100 Canyon Drive.
Mr. Johnson reported seven of the proposed units will utilize the existing sewer in Canyon
Drive and fifteen will gravity sewer to an existing manhole just upstream of the existing
Westbluff Sewer Lift Station. Mr. Johnson proposed to relocate an existing sewer force
main, pump station power line, and existing power pole to accommodate the development.
Mr. Hamers reported Mr. Johnson will construct an on -site gravity sewer main to serve the
15 houses, which will be located in a new easement to the District and construct a new
force main back into Canyon Drive. Mr. Hamers reported the additional houses will not be
COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD JUNE 15, 2000
4
a burden for the pumping station. Mr. Hamers reported Mr. Johnson also agreed to
provide additional improvements inside the pumping station.
Director Ferryman motioned to approve the presentation in concept subject to the
finalization of the plan and performance of the items outlined in his letter of May 25, 2000.
Vice President Schafer seconded. Motion carried unanimously.
WRITTEN COMMUNICATIONS
Ms. Revak reported there were no written communications.
PUBLIC COMMENTS
There were no public comments made.
MANAGER'S REPORTS
RECYCLING COMMITTEE
RECYCLING PROGRAM PARTICIPATION UPDATE
SHARPS
Director Worthington reported labels have been delivered to Steven's Pharmacy,
Rite Aid, and Rexall Ramsay to place on the sharps containers. A "Sharps Log"
imprinted with the Costa Mesa Sanitary District logo was also given to the three
pharmacies.
An update letter advising local hospitals /clinics of the program has been sent to
Hoag Hospital, College Hospital, and Mesa Verde Convalescent Hospital. An
update letter will also be sent to all medical facilities that were originally notified of
the program.
AGREEMENT WITH WHITE FRONT PHARMACY AND STERICYCLE
AGREEMENT WITH COLLEGE PHARMACY & SURGICAL SUPPLY AND STERICYCLE
Vice President Schafer motioned to approve the agreements between the District
and White Front Pharmacy and Stericycle, and the District and College Pharmacy &
Surgical Supply and Stericycle, subject to review and approval of the agreement by
Mr. Burns. Director Worthington seconded. Motion carried unanimously.
CITY OF COSTA MESA PUBLIC SAFETY EMERGENCY SERVICES EXPO - MAY 21, 2000
Director Worthington reported Ms. Schmeisser and Donna Theriault, City of Costa
Mesa Management Analyst, attended the City of Costa Mesa Public Safety
Emergency Services Expo. Costa Mesa Sanitary District had a recycling booth
giving away pencils, chip clips, recycling information and a "count the cans" contest.
Director Worthington reported 200 people participated in the contest. There were
COSTA MESA SANITARY DISTRICT 5
MINUTES - BOARD OF DIRECTORS MEETING HELD JUNE 15, 2000
six winners who received either a $50 or $75 savings bond purchased with prize
money donated by Costa Mesa Disposal and CR Transfer.
SURVEY OF ORANGE COUNTY TRASH HAULING PROGRAMS
Director Worthington reported the latest survey entitled "Costa Mesa Sanitary
Distinct Orange County Residential Trash Collection Survey - May 2000" contains a
column to designate whether the trash collection is franchised or not. Director
Worthington noted three of the 33 Cities included in the survey did not franchise.
The Board directed Staff to complete the compilation of the survey and mail copies
to the participants. Board further directed Staff to maintain the survey on an annual
basis.
PUBLIC OUTREACH PROGRAM
Director Worthington reported Media One is now part of AT &T. Director
Worthington reported the film. crew accompanied him to CR Transfer to tape
approximately an hour of footage.
Director Worthington reported the film crew then went to Costa Mesa Disposal and
videotaped a demonstration of a truck handling a 60- gallon container. Director
Worthington will meet with the film crew in two weeks to obtain more footage for the
video.
Director Worthington reported Terry Schneider will be leaving CR Transfer to pursue
another job opportunity.
FRANCHISE OF MULTI - FAMILY WASTE HAULING SERVICES
Director Worthington presented an article entitled "Why have exclusive contracts for
solid waste collection and disposal ? ", and noted the article would be informative
reading for Costa Mesa City Council members.
LARGE ITEM COLLECTION
Ms. Revak reported the Large Item Collection program would begin June 19, 2000
and end on August 21, 2000.
Ms. Revak reported the City's program would begin on July 17, 2000 to July 28,
2000 to service the multi - family residences. The City's commercial multi - family
haulers, Rainbow Disposal, South Coast Refuse, Ware Disposal and Waste
Management, have agreed to participate in the City program.
COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD JUNE 15. 2000
6
1
SOURCE REDUCTION AND RECYCLING ELEMENT AB 939
UPDATE ON ACTIVITIES
ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS
POLICE REPORT
Mr. Hamers presented a memorandum providing the statistics for the month
of May 2000. The number of calls for service for scavenging are as follows:
Location Calls for Service Cite /Arrest
Area 1
3
0
Area II
1
0
Area 1111!
15
0
Area IV
0
0
TOTAL
19
0
The report contained a detailed listing of the scavenging statistics at the
request of the Board.
DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT
Mr. Shef presented the ordinance enforcement summary report for the four -
week period beginning April 24, 2000, and ending May 21, 2000.
Mr. Shef investigated new complaints and rechecked existing ordinance
complaints, reporting the results to Staff.
Mr. Shef distributed 45 courtesy flyers to encourage compliance. Mr. Shef
reported the new courtesy notice was easy and convenient to use.
CMSD STRATEGIC PLAN
Mr. Hamers presented a letter from Mr. Robert Rauch dated May 23, 2000
containing clarification to Mr. Rauch's proposal letter of April 27, 2000. The
Board reviewed the clarification letter. Mr. Hamers reported Mr. Rauch is
ready to begin work on the strategic plan process in August after the new
Assistant Manager joins the Staff.
COSTA MESA SANITARY DISTRICT 7
MINUTES - BOARD OF DIRECTORS MEETING HELD JUNE 15, 2000
ENGINEER'S REPORTS - REVISITED
EMERGENCY WORK - W. 18TH STREET SEWER
Mr. Hamers reported the City of Costa Mesa is in the process of rehabilitating West
18th Street between Anaheim Avenue and Whittier Avenue. Prior to the City's
work, the Water District replaced their water line and the services to each residence.
During their construction, they discovered voids, or pockets with no soil, in the
District's sewer line trench: Reconstruction of these areas was included in the City's
bid documents and has been completed. The District will be reimbursing the City
for the work. Mr. Hamers reported the item of work was competitively bid in the
City's bid documents.
During reconstruction of the voids, excess ground water was found, particularly in
the District's sewer trenches. The ground water caused the sewer trenches,
installed in the 50s and 708, to be below the required 90 percent compaction level.
The City is requiring the District to remove three feet of soil in the trenches and
replace it with City- approved crushed miscellaneous base (CMB). The District has
approximately 6,000 feet of sewer where this applies.
The City's contractor proposed a fee of $66 per linear foot. The District negotiated a
price of $18 per linear foot, saving the District $288,000. The District will also be
responsible for delay costs for the City's prime contractor and for compaction testing
of the work done by Atlas Underground, the District's contractor.
Mr. Puckett prepared a budget adjustment of $215,000 to cover the emergency
work on West 18th Street.
Vice President Schafer motioned to ratify Mr. Hamer's actions in the emergency
situation and approval of the $215,000 budget adjustment. Director Ferryman
seconded. Motion carried 5 -0.
CLAIM - 614 MICHAEL PLACE /DOUGLAS PRICHARD
Mr. Hamers presented a letter from SDRMA from April 8, 2000, that
accompanied a check for $5,288.53 payable to Douglas Prichard as final
settlement of his claim against the District for property damage caused by a
sewer blockage. Mr. Hamers reported the District's share is $500.
Director Woodside motioned to authorize payment of the $500 deductible.
Director Ferryman seconded. Motion carried 5 -0.
COSTA MESA SANITARY DISTRICT 8
MINUTES - BOARD OF DIRECTORS MEETING HELD JUNE 15, 2000
TREASURER'S REPORTS
COMPENSATION POLICY RE TAX IMPACT ADJUSTMENTS
Mr. Puckett reported he contacted Mr. Graichen, tax consultant, to discuss
Mr. Graichen's findings regarding the treatment of compensation bonus monies.
Mr. Puckett determined the bonus payments put an additional tax burden on the
employee and recommended the District adopt a practice of setting the bonus
amount and then "grossing up" the payments by 13.2% of the base amount to
make the employee whole as if the bonus payments had been treated as
reportable earnings on their W -2.
Further, Mr. Puckett asked the Board to determine if such policy would be made
retroactive to the date of the bonus payments to Ms. Revak and Ms. Schmeisser,
January 1, 2000.
Director Ferryman motioned to approve a practice of determining a bonus
amount and then "grossing up" that amount by 13.2 percent and making the
payments to Ms. Revak and Ms. Schmeisser retroactive to January 1, 2000.
Director Worthington seconded. Motion carried 5 -0.
RESOLUTION NO. 2000 -637 - 2000 -2001 DISTRICT BUDGET
Mr. Puckett presented Resolution No. 2000 -637, A RESOLUTION OF THE BOARD OF
DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ADOPTING A BUDGET
FOR THE FISCAL YEAR 2000 -01.
Vice President Schafer motioned to adopt Resolution No 2000 -637 - 2000 -2001, District
Budget. Director Ferryman seconded. Motion carried 5 -0.
RESOLUTION No. 2000 -636 - 2000 -2001 INVESTMENT POLICY
Mr. Puckett presented Resolution No 2000 -636, A RESOLUTION OF THE BOARD OF
DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ADOPTING THE 2000 -01
STATEMENT OF INVESTMENT POLICY, AND AUTHORIZING THE TREASURER TO
INVEST AND REINVEST IDLE MONIES OF THE COSTA MESA SANITARY DISTRICT
IN ACCORDANCE WITH THE 2000 -01 STATEMENT OF INVESTMENT POLICY, AND
AUTHORIZING THE SAID TREASURER TO DELEGATE TO HIS DEPUTY THE
CARRYING OUT OF ANY SUCH TASKS.
Director Ferryman motioned to adopt Resolution No. 2000 - 636- 2000 -2001 Investment
Policy. Director Woodside seconded. Motion carried 5 -0.
COSTA MESA SANITARY DISTRICT 9
MINUTES - BOARD OF DIRECTORS MEETING HELD JUNE 15, 2000
STANDARDIZED CONTAINER PROGRAM
Mr. Puckett presented a proposed trash container implementation timeline. Mr. Puckett
estimated the purchase of trash containers for the entire District to be approximately
$1,600,000.
The financial policy requires an operating reserve to be a minimum of 25 percent, or
$1,010,500. Mr. Puckett reported the current trash operating reserves in the 2001 budget
to be $2,382,936. This would leave $1,372,436 available to the District to utilize for the
purchase of trash containers while maintaining an operating reserve of 25 percent.
Mr. Puckett reported an additional transfer of $220,000 from the Sewer fund operating
reserves would need to be transferred to the Trash fund operating reserves to fully fund the
purchase price of standardized trash containers and allow the District to move forward with
implementation of this program.
Mr. Puckett recommended allowing for depreciation of the containers and possible
increased operating costs. Mr. Puckett recommended increasing the trash rates over a
five- to seven -year period to make certain the operation is self- sustaining and the District is
funding a replacement of the trash containers for damage, loss, or theft.
Mr. Puckett reported he has not yet investigated the variety of options for implementation of
the standardized container program available to the District and their associated costs.
Vice President Schafer requested the discussion be continued at the July meeting.
Director Ferryman requested Staff investigate leasing of the containers and the possibility
of implementation in stages.
The Board directed Staff to continue their investigation from the financial and purchase
standpoint of the implementation program to be brought back to the Board for
consideration.
ATTORNEY'S REPORTS
DUTY TO INVESTIGATE SURETY
Mr. Burns presented a letter to the Board outlining Rankin v. City of Murrieta making
Districts responsible for conducting their own investigation before accepting a surety bond.
Mr. Burns reported the Court of Appeals has granted a rehearing on the case due to the
volume of concerned feedback. Mr. Burns will update the Board when the new results are
available.
COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD JUNE 15, 2000
LOCAL MEETINGS
INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC)
EXECUTIVE COMMITTEE MEETING
Vice President Schafer attended the Independent Special District of Orange
County (ISDOC) meeting and reported the Committee discussed the following:
• Resignation from CSDA of Mr. Russell Paris
• Current legislation
• June 29, 2000 Special Districts Selection Committee meeting to vote on the
open LAFCO seat
President Perry will attend the meeting and vote on the LAFCO seat and
alternate seat opening should Vice President Schafer be elected to the LAFCO
seat.
E
President Perry requested an alternate be named to vote on the District's behalf
should he be unable to attend the meeting.
Director Woodside motioned to appoint Director Ferryman as voting alternate at
the June 29, 2000 Special Districts Selection Committee meeting. Vice
President Schafer seconded. Motion carried 5 -0.
LOCAL AGENCY FORMATION COMMITTEE ( LAFCO)
SPECIAL DISTRICTS SELECTION COMMITTEE MEETING - THURSDAY, .TUNE 29, 2000 AT
12:30
Board members Perry, Ferryman, Schafer, and Worthington are planning on
attending the Special Districts Selection Committee Meeting on June 29, 2000.
Ms. Revak will distribute a meeting reminder notice to Directors.
Vice President Schafer attended the Local Agency Formation Committee meeting
and reported the committee discussed the following:
• various annexations
• Hertzberg bill
• Don Lamm spoke
• July meeting has been canceled
Vice President Schafer provided the agenda for the Board's review.
COSTA MESA SANITARY DISTRICT I 1
MINUTES - BOARD OF DIRECTORS MEETING HELD JUNE 15, 2000
COSTA MESA CHAMBER OF COMMERCE LEGISLATION COMMITTEE
Vice President Schafer attended the Costa Mesa Chamber of Commerce
Legislation Committee meeting and reported the committee discussed the following:
• IRS
• FEMA
• Expanded flood plan map
• Affordable housing
• Transportation
• Senior center
• Election
• OCTA
• Update on the Costa Mesa Sanitary District
• Various bills
ORANGE COUNTY SANITATION DISTRICT
REGULAR MEETING = MAY 24, 2000
Director Ferryman attended the Orange County Sanitation District meeting and
reported OCSD closed escrow on the King's County property.
Director Ferryman inquired as to the status of the City's grease ordinance.
Mr. Hamers suggested OCSD give a presentation to the District and the City of
Costa Mesa's building department.
Director Ferryman reported there would be an election of chairman in July.
WATER ADVISORY COMMITTEE OF ORANGE COUNTY (WACO)
Vice President Schafer attended the Water Advisory Committee of Orange County
meeting and reported the committee discussed the following:
• Current legislature
• Orange County's 100 years of flood protection
• Kelly Bill 5095
• 15- member water district
• 200 million acquisition for Prado Dam
• Joint Powers Agency
COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD JUNE 15, 2000
COUNCIL OF GOVERNMENTS (COG)
12
Vice President Schafer attended the Council of Governments meeting and reported
the Council discussed the following:
• Supporting the Marilyn Brewer bill
• Provided a list of agencies that are members
• Regional transportation plan update
• Air quality update
• Regional housing needs assessment
• Orange County COG platform
Vice President Schafer distributed notes for the Board's perusal.
CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA)
PROPOSED APPOINTMENT OF DIRECTOR SCHAFER TO BOARD OF DIRECTORS
Vice President Schafer reported, with the resignation of CSDA Director Russell C.
Paris, she is being considered for a seat on the CSDA Board of Directors.
SANTA ANA RIVER FLOOD PROTECTION AGENCY
EXECUTIVE COMMITTEE MEETING OF MAY 25, 2000
Director Ferryman attended the Santa Ana River Flood Protection Agency
Executive Committee Meeting of May 25, 2000 and reported the committee
discussed the following:
• The release of the new flood zone map showing most of Costa Mesa is exempt
with the exception of a few small portions.
• A new Board of Directors was elected.
• Approved the budget
• State Subvention Funding
OLD BUSINESS
There was no old business discussed.
NEW BUSINESS
There was no new business discussed.
ORAL COMMUNICATIONS
President Perry requested the July meeting be changed to a lunch meeting.
COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD JUNE 15, 2000
13
Director Worthington inquired as to the best date to have a summer gathering of Board
members and staff at his home. July 9, 2000, at 5:00 p.m. was determined to be the best
date for the potluck.
ADJOURNMENT
At 8:00 p.m. Vice President Schafer adjourned the meeting.
SECRETARY
PRESIDENT
07/10/00 89:24:38 CITY OF COSTA MESA -> 714 432 1436 TO:LOIS THOMPSON Page 001
RENEifi
YOUR SUBSCRIPTION TO
FAX BACK: 216- 961 - 0594
I (Audit regulations require us to update your business information each year. If you fax
back this form, you will not receive any more subscription notices for a year.)
Do you wish to receive (continue to receive) a FREE subscription to RECYCLING TODAY? O Yes ❑ No
1. WHAT IS YOUR PRIMARY BUSINESS /INDUSTRY AT THIS LOCATION?
SECONDARY COMMODITY WHOLESALERS: SCRAP CONSUMERS:
❑ Scrap Dealer /Processor
❑
Metallic
❑ Importer /Exporter
❑
Paper
• Broker
❑
Other (please specify) ------------------
❑ Material Recovery /Recycling Facility
OTHERS ALLIED TO THE FIELD:
SECONDARY COMMODITY GENERATORS:
❑
Equipment Manufacturer /Dealer
❑ Commercial, Industrlal, Institutional
❑
Consultant /Engineer
❑ Auto Dismantler
❑
Other (please specify -------------------
❑ Demolition Contractor
❑ Other miscellaneous generators
2.
WHAT BEST DESCRIBES YOUR TITLE?
RT 369427
LOIS THOMPSON
ASST MANAGER
CITY OF COSTA MESA SNTRY
DSTR
PO BOX 1200 CITY HALL
COSTA MESA, CA 92628
❑ Owner /Partner
❑ President
❑ Vice President
• Corporate Executive Officer
• General Manager
• Director
• Manager
• Superintendent
• Foreman
• Supervisor
Q Broker /Trader
❑ Specialist
U Recycling Coordinator
❑ Other Coordinator
❑ Purchasing /Buyer
❑ Other
Please make changaslcorrections to your addrear above . EoGRT
Signature--------------------------------- ---------- - - - - -- Date-------------- - - - - -- - - ----
Phone - - - - - - - - - - - - - - - - - - - -
-- Email---- - - - - -- -- - - - - -- -
INVOICE
•, yi
R
a
INCORPORATED
INVOICE #.
1102
BILL TO:
r. bl
MAIL PAYM0I I U:
CR&R INC.
P. O. BOX 125
STANTON, CA 90680-01-25
TERMS: NET 10 DAYS
GoTO PAY By CRErar
CARD, PLEASE PILL
IM IWOPYATIOM .)N W)c
Of RQMITTAnCE
INVOICE DATE:
7/01/00
COSTA MESA SANITARY DIST.
P.O. BOX 1200
COSTA MESA CA 92627
CUSTOMER r;
'REVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE 09 9 2
1410 1-9.60 J
Please detach here end ralum wrth�ovrPa�►++ent CHECK M
CR TRANSFER, INC.
6/01/00
6/02/04
6/03/0
6/05/0
6/06/00
6/07/00
6/08/00
'/09/00
./12/00
6/13/0
6/14/0
6/15/0
6/16/00
6/19/00
6/20/00
6/21/00
6/22/00
6/23/0
6/26/0
6/27/0
6/28/0
6/29/OC.
6/30/00
RESIDENTIAL WASTE
RESIDENTIAL WASTE
RESIDENTIAL WASTE
RESIDENTIAL WASTE
RESIDENTIAL WASTE
RESIDENTIAL WASTE
RESIDENTIAL WASTE
RESIDENTIAL WASTE
RESIDENTIAL WASTE
RESIDENTIAL WASTE
RESIDENTIAL, WASTE
RESIDENTIAL WASTE
RESIDENTIAL WASTE
RESIDENTIAL WASTE
RESIDENTIAL WASTE
RESIDENTIAL WASTE?
RESIDENTIAL WASTE
RESIDEITIAL WASTE
RESIDENTIAL WASTE
RESIDENTIAL WASTE
RESIDENTIAL WASTE
RESIDENTIAL WASTE
RESIDENTIAL WASTE
14 123.5
2 168. 2
1 145. 4
2 136. 0
2 132. 6
1 108. 2
2 D
10 116. 4
20 149. 0
20 143. 9
14 112. 5
2 143. 7
2 134. 0
1 138. 4
2 140. 2
1{� 113. 4
20 136. 0
19 120. 3
10 151. 8
1 138. 2
1 113. 3
2 148. 9
2 130.31
111 --`f
45.891
45.89 d4
45.891
45.89
45.890
45.89d
45.89ds (. 145
45,890
45.89d
45.891
45.89
45.89
45.89
45.89
45.89
45.89d
45.8911
45.890
45.890
45.89
45.890
45.890
45.891
F YO'., -,AVE ANY CUESTICNS REGARDINIZMIW OF THJfJbV(4§ f3, f LWE CALL:
P" -)US AVO�,ti' DUE = AYMENTS CURRENT CHARGES TOTAL DUE
I! uu
CUS'O:VEP + INVOICE»
09- 9 2 1102 i`f�,�i3�• 3L
OVERDUE A.V,O,;NTS SUBJECT TO FINANCE CHARGE
5,678.89
7,747.15
6,678.83
6,277.75
6,078.59
4,989.16
5,357.201
6,855.971
6,607.70.
5,151.15'
6,583.84;
6,163.03
6,366.78)
6,425.52
5,228.71
6,273.16
5,535.71
6,946.83;
6,361.27
5,219.071
6,809.621
5,979.93
!`0,`732.36
141,515.60
(714) 826 -9049
INVOICE TOTAL
15`L,�3,1.:3L
Oi n. -J... M. ::1 Y'.:
CMSD
Description: June 2000 Recycling Services
Acct.
Fund
Or g.
Program
Project
Amount
530905
591
80000
20210
$140,932.36
Approved:
Total
$140,932.36
W
07/06/2000 09:18 CR R 4 4321436
i IN vviut
1p
s� MR&R
�l' 11VGORPOgA7ED
r,
I
BILL TO:
COSTA MESA SANITARY —SA RG
P.O. BOX 1200
COSTA MESA CA 92627
_ NO. 218 D02
CR &R INC. • • -
P.0. BO)( 125
STANTON. CA 90880-0125
TERMS: NET 10 DAYS
,10PRI@I'Cext
CAM PLEASE ML
01 D1f+0 MMM ON SAM
OF REMTTANCE
INVOICE A: INVOICE DATE:
1104 7/01/00
CUSTOMER #:
09— 11 7
PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE
8,955.44 .00 IL .00 11 A QKK AA
Please delech here end felum wkhyour�aY►nent _ CHECK #
CR TRANSFER, INC.
DATE
DESCRIPTION
LOAD$
TONS
RATE
TOTAL
6101100
6/06/00
6/07/00
6113/00
6114100
6/20/00
6/21/00
6122/00
6/27100
RESIDENTIAL WASTE
RESIDENTIAL WASTE
RESIDENTIAL WASTE
RESIDENTIAL WASTE
RESIDENTIAL WASTE
RESIDENTIAL WASTE
RESIDENTIAL WASTE
RESIDENTIAL, WASTE
RESIDENTIAL WASTE
E
1
1
M41.
35.94
5.86
4.55
45_890
45.890
45.890
45.890
45.890
45.890
45.890
45.890
45.890
2,386.74
236.79
1,847.53
246.43
1,920.04
190.90
1,649.29
268.92
208.80
i
CMSD
Description:
June 2000 RqUcling Services
- Santa Ana
Hei ht
Acct.
Fund
Or g.
Program
P rclect
Amount
591
80000
20210
$8,955.44
5'(0905
T
tal $8,955.44
Approved:
05
IF YOU HAVE ANY QUESTIONS REGARDIN90VKM8RT OF THIS 94VOl j E)gelSE CALL:
r„
PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE
I
CUSTOMER tk INVOICE #
09— 11 7 1104
OVERDUE AMOUNTS SU6JECTTO FINANCE CHARGE
8,955.44
(714) 826 -9049
INVOICE TOTAL
8,955.44
Costa Mesa Sanitary District
PROJECT STATUS REPORT
JULY 2000
Project 1112100 -128 Mesa /Birch Sewer Realignnment
Construction is complete. District is awaiting final billing statements from the County of
Orange.
Project 1112100 -129 Bristol Street Pumping Station
The design phase is continuing. At a meeting on May 20, 1999, City of Newport
Beach officials asked the District to research alternate pump station locations and
differing sewer line alignments. CALTRANS looked favorably at the new
alignment at a conceptual approval meeting on May 4, 2000. The design is once
again proceeding.
Project 1112100 -135 Reconstructing Force Main for Elden Pumping Station ( hase !D
Construction is complete. The District and City of Costa Mesa are awaiting
comments from the State on the easement and rights -of -way documents
submitted.
Project 1112100 -147 Update Early Warning System Protecting Pumps
Installation of heat and moisture sensors has been completed in six of seven
pumping stations. Four other stations will have heat and moisture. sensors when
new pumps are installed when the old pumps reach their life expectancy.
Project 1112100 -152 Televising Sewer Lines
The project is continuing.
Project 1112100 -153 Sewer Lateral Root Intrusion Study
The project is continuing.
Project 1112100 -159 Televising Sewer Lines Program Years 98 -99, 99 -2000
A portion of the televising has been completed.
Proiect 1112100 -161 Construct Water Service to Pumping Stations
The design phase has been started.
Proiect 1112100-162 Not Program -Use of Enzymes to Control Grease and
Odors
The first enzyme system, by Ennix, was tested and was successful. An additional
two month program to test the grease dissolving characteristics of the product has
been initiated
COSTA MESA SANITARY DISTRICT
BALANCE SHEET
AS OF JUNE 30,2000
1
SEWER
FACILITIES
ACTUAL TOTALS
GENERAL
FUND
CONSTRUCTION
FUND
REVOLVING
FUND
Combined Funds
As of 6/30/2000(12Mos)
Fiscal
Year(12
1998 -99
ACCOUNT NAME
Current Assets:
Cash and Investments
$7,956,050.64
$177,637.68
$1,736,200.54
$9,869,888.86
$6,554,294.22
Accounts Receivable
3,443.69
0.00
0.00
3,443.69
1,608.34
Returned
0.00
0.00
0.00
0.00
0.00
Taxes Receivable
0.00
0.00
0.00
0.00
0.00
Interest Receivable
17,120.93
0.00
0.00
17,120.93
0.00
Solid Waste Receivable
0.00
0.00
0.00
0.00
0.00
Liquid Waste Receivable
0.00
0.00
0.00
0.00
0.00
Grant Receivable
0.00
0.00
0.00
0.00
0.00
Due From Other Governments
9,681.56
0.00
(810.00)
8,871.56
0.00
Prepaid items(Insurance)
8,934.43
0.00
0.00
8,934.43
35,737.97
Total Current Assets
7,995,231.25
177,637.68
1,735,390.54
9,908,259.47
6,591,640.53
Property, Plant & Equip:
Property Rights
4,025.00
0.00
0.00
4,025.00
4,025.00
Buildings and Structures
241,647.07
0.00
0.00
241,647.07
241,647.07
Subsurface Lines
19,023,917.79
0.00
316,420.90
19,340,338.69
18,783,763.97
Other Equipment
432,267.50
0.00
0.00
432,267.50
198,681.51
Construction in Progress
464,666.19
0.00
0.00
464,666.19
754,422.04
Total Prop., Plant, & Equip.
20,166,523.55
0.00
316,420.90
20,482,944.45
19,982,539.59
Depreciation
(9,102,311.09)
0.00
0.00
(9,102,311.09)
(8,513,718.91)
Net Property, Plant & Equip
11,064,212.46
0.00
316,420.90
11,380,633.36
11,468,820.68
Total Assets
$19,059,443.71
$177,637.68
$2,051,811.44
$21,288,892.83
$18,060,461.21
and District Equity
at Liabilities:
Accounts Payable
$24,303.52
0.00
13,198.93
$37,502.45
$2,993.96
Other Payables
($13,198.93)
0.00
0.00
($13,198.93)
$370.45
CMSD Development Deposits
14,240.16
58,058.01
0.00
72,298.17
14,240.16
Sales and Use Tax Payable
370.45
0.00
0.00
370.45
0.00
Due to City of Costa Mesa
0.00
0.00
0.00
0.00
0.00
Due to Other Governments
224,353.17
0.00
0.00
224,353.17
21,189.56
Deferred Revenue
(5,873.78)
0.00
0.00
(5,873.78)
0.00
Total Current Liabilities
244,194.59
58,058.01
13,196.93
315,451.53
38,794.13
District Equity:
Contributed Capital
4,664,203.65
0.00
0.00
4,664,203.65
4,616,698.65
Res for Trash Assessment Rfnd
0.00
0.00
0.00
0100
0100
Reserved for Capital Outlay
1,737,795.96
0.00
481,000.00
2,218,795.96
2,240,329.89
Unreserved
10,676,553.58
111,060.61
1,393,257.18
12,180,871.37
9,917,890.72
Current Earnings
1,736,695.93
8,519.06
164,355.33
1,909,570.32
1,246,747.82
Total Retained Earnings
14,151,045.47
119,579.67
2,038,612.51
16,309,237.65
13,404,968.43
Total District Equity
18,815,249.12
119,579.67
2,038,612.51
20,973,441.30
18,021,667.08
Total Liab. & Diet. Equity
$19,059,443.71
$177,637.68
$2,051,811.44
$21,288,892.83
$18,060,461.21
1
COSTA MESA SANITARY DISTRICT
STATEMENT OF REVENUES AND EXPENSES )
AS OF JUNE 30,2000 1
Total Operating Revenues
5,101,704.79
SEWER
FACILITIES
5,186,548.13
ACTUAL TOTALS
4,927,081.36
GENERAL
CONSTRUCTION
REVOLVING
Combined Funds
Fiscal
Year(12 mos.,
Account Name
FUND
FUND
FUND
AS of 6/30/2000(12mos)
1998
- 1999
Operating Revenues:
Trash Hauler
1,802,967.74
0.00
0.00
1,802,967.74
1,755,505.51
Solid Waste Charges
$3,242,526.12
7,454.73
0.00
0.00
0.00
$3,242,526.12
$3,417,035.74
Liquid Waste Charges
1,382,404.91
83,841.98
0.00
0.00
0.00
1,382,404.91
1,456,819.34
Permits & Inspection Fees
22,383.18
17,919.58
0.00
0.00
0.00
22,383.18
14,694.00
O.C.S.D. Fees -CMSD Share
19,669.79
0.00
104,843.34
124,513.13
8,031.23
Other Charges for Services
93.70
16,403.65
0.00
0.00
0.00
93.70
804.80
Sale of Maps and Publ.
301.00
499,737.24
0.00
0.00
0.00
301.00
74.00
Orange County Bankruptcy Reimb.
423,128.13
0.00
0.00
423,128.13
0.00
Other Reimbursements
1,089.96
1,489,049.61
0.00
(20,000.00)
0.00
(18,910.04)
26,296.50
Reim.of Mandated Costs
10,108.00
0.00
0.00
10,108.00
0.00
Special Assessments
0.00
4,338.25
0.00
0.00
0.00
0.00
3,325.75
Total Operating Revenues
5,101,704.79
0.00
04,843.34
5,186,548.13
4,927,081.36
Operating Expenses:
0.00
Solid Waste Disposal:
Trash Hauler
1,802,967.74
0.00
0.00
1,802,967.74
1,755,505.51
Large Item Pick -Up
7,454.73
0.00
0.00
7,454.73
7,000.00
Contractual Services - General
83,841.98
0.00
0.00
83,841.98
100,593.92
Contract Code Enforcement
17,919.58
0.00
0.00
17,919.58
14,536.17
Liquid Waste Disposal:
Sewer Repairs and Maintenance
16,403.65
0.00
0.00
16,403.65
13,498.71
Contractual Services - Liquid
499,737.24
0.00
0.00
499,737.24
631,513.71
Dump Charges:
Recycling and Disposal
1,489,049.61
0.00
0.00
1,489,049.61
1,323,551.36
General & Administration
Transcription Services
4,338.25
0.00
0.00
4,338.25
Board Member Fees
19,500.00
0.00
0.00
19,500.00
18,300.00
General Liability
26,998.54
0.00
0.00
26,998.54
36,240.60
Public Info /Edu & Com Promotion
(8,728.59)
0.00
0.00
(8,728.59)
15,688.81
Special Program Costs
7,600.11
0.00
0.00
7,600.11
32,826.91
Manager /Engineer
147,498.65
0.00
0.00
147,498.65
131,716 -00
Attorney
25,800.00
0.00
0.00
25,800.00
40,?
Travel & Meetings
5,589.46
0.00
0.00
5,589.46
6,2
Professional Organizations -Dues
3,830.00
0.00
0.00
3,830.00
2,385.00
Photocopy Supplies
(2.00)
0.00
0.00
(2.00)
0.00
Multimedia Prom /Subscrip & Postage
4,359.03
0.00
0.00
4,359.03
0.00
Auditing Services
7,284.00
0.00
0.00
7,284.00
0.00
Professional Services
8,987.00
0.00
0.00
8,987.00
0.00
Office Equipment
1,313.47
0.00
0.00
1,313.47
0.00
Depreciation
0.00
0.00
0.00
0.00
0.00
Total Operating Expenses
4,171,742.45
0.00
0.00
4,171,742.45
4,129,986.67
OPERATING INCOME(LOSS)
929,962.34
0.00
84,843.34
1,014,005.68
797,094.69
Nonoperating Revenue (Expenses):
Investment Earnings
227,022.44
8,519.06
79,510.99
315,052.49
277,961.89
Taxes
541,196.26
0.00
0.00
541,196.26
144,302.51
Sewer Permits
2,990.00
0.00
0.00
2,990.00
0.00
Annexation Fees
85.00
0.00
0.00
85.00
0.00
Excessive Effluent Discharge
8,725.50
0.00
0.00
8,725.50
0.00
ERAF Reimbursement ABI661
1,372.38
0.00
0.00
1,372.38
0.00
Other State Grants
0.00
0.00
0.00
0.00
0.00
Other Governmental Agencies
4,865.78
0.00
0.00
4,865.78
0.00
Contributions
5,575.00
0.00
0.00
5,575.00
0.00
Gain (Loss) /Disposal of Assets
0.00
0.00
1.00
1.00
0.00
Nonoperating Income - Other
15,834.30
0.00
0.00
15,834.30
35,977.52
Gain (Loss) on Investments
0.00
0.00
0.00
0.00
0.00
Nonoperating Expenses - Other
(541.85)
0.00
0.00
(541.85)
(71.24)
Trustee Fees
(391.22)
0.00
0.00
(391.22)
(8,517.55)
Professional Services - Other
0.00
0.00
0.00
0.00
(8,517.55)
Capital Replacement Reserve
0.00
0.00
0.00
0.00
0.00
Total Nonoperating Rev (ExP)
806,733.59
8,519.06
79,511.99
894,764.64
441,135.58
NET INCOME
$1,736,695.93
$8,519.06
$164,355.33
$1,909,570.32
$1,238,230.27
2
1
COSTA MESA
SANITARY DISTRICT
47,749.89
32,826.91
Manager /Engineer
158,200.00
STATEMENT OF REVENUES AND EXPENSES
10,701.35
131,716.00
Attorney
45,000.00
BUDGET VS
ACTUAL
40,387.75
Travel & Meetings
8,000.00
5,589.46
GENERAL
FUND
Professional Organizations -Dues
4,500.00
3,830.00
670.00
FOR THE TWELVE MONTHS
ENDED JUNE 30, 2000
500.00
(2.00)
502.00
0.00
Multimedia Prom /Subscrip & Postage
5,000.00
4,359.03
VARIANCE:
0.00
Through June
4,550.00
7,284.00
(2,734.00)
0.00
FAVORABLE
0.00
1998 -99
ACCOUNT NAME
BUDGET
Office Equipment
ACTUALS (UNFAVORABLE)
1,313.47
136.53
ACTUALS
Operating Revenues;
0.00
0.00
0.00
0.00
0.00
4,865.78
Solid waste Charges
$3,698,277.00
0.00
$3,242,526.12
$455,750.88
$3,417,035.74
Liquid Waste Charges
1,487,866.00
0.00
1,382,404.91
105,461.09
0.00
1,456,819.34
Permits & Inspection Fees
10,000.00
(15,834.30)
22,383.18
(12,383.18)
0.00
14,694.00
O.C.S.D Fees -CMSD Share
6,000.00
(2,000.00)
19,669.79
(13,669.79)
(1,458.15)
8,031.23
Other Charges for Services
1,000.00
93.70
906.30
0.00
804.80
Other Reimbursements
0.00
(8,517.55)
1,089.96
(1,089.96)
26,296.50
Orange County Bankruptcy Reimb.
0.00
423,128.13
(423,128.13)
26,296.50
Reimbursement -Of Mandated Costs
0.00
10,108.00
(10,108.00)
0.00
Sale of Maps and Publ
100.00
301.00
(201.00)
74.00
Special Assessments
6,000.00
0.00
6,000.00
3,325.75
Total Operating Revenues
5,209,243.00
5,101,704.79
107,538.21
4,953,377.86
Operating Expenses:
Solid Waste Disposal:
Trash Hauler
2,038,500.00
1,802,967.74
235,532.26
1,755,505.51
Large Item Pick -Up
7,000.00
7,454.73
(454.73)
7,000.00
Contractual Services - General
183,950.00
83,841.98
100,108.02
100,593.92
Contract Code Enforcement
20,000.00
17,919.58
2,080.42
14,536.17
Liquid Waste Disposal:
Sewer Repairs and Maintenance
28,550.00
16,4'03.65
12,146.35
13,498.71
Contractual Services - Liquid
771,320.00
499,737.24
271,582.76
631,513.71
Dump Charges:
Recycling and Disposal
1,624,900.00
1,489,049.61
135,850.39
1,323,551.36
General & Administration
Transcription Services
8,000.00
4,338.25
3,661.75
0.00
Board Member Fees
20,000.00
19,500.00
500.00
18,300.00
General Liability
36,960.00
26,998.54
9,961.46
36,240.60
Public Info /Edu & Com Prom
4,500.00
(8,728.59)
13,228.59
15,688.81
Special Program Costs
55,350.00
7,600.11
47,749.89
32,826.91
Manager /Engineer
158,200.00
147,498.65
10,701.35
131,716.00
Attorney
45,000.00
25,800.00
19,200.00
40,387.75
Travel & Meetings
8,000.00
5,589.46
2,410.54
2,385.00
Professional Organizations -Dues
4,500.00
3,830.00
670.00
6,242.22
Photocopy Supplies
500.00
(2.00)
502.00
0.00
Multimedia Prom /Subscrip & Postage
5,000.00
4,359.03
640.97
0.00
Auditing Services
4,550.00
7,284.00
(2,734.00)
0.00
Professional Services
0.00
8,987.00
(8,987.00)
0.00
Office Equipment
1,450.00
1,313.47
136.53
0.00
Depreciation
0.00
0.00
0.00
0.00
Total Operating Expenses
OPERATING INCONE(LOSS)
Nonoperating Revenue (Expenses):
Investment Earnings
Taxes
Sewer Permits
Annexation Fees
Excessive Effluent Discharge
EFAF Reimbursement
Other State Grants
Other Governmental Agencies
Contributions
Gain (Loss) /Disposal of Assets
Nonoperating Income - Other
Gain (Loss) on Investments
Nonoperating Expenses - Other
Trustee Fees
Professional Services - Other
Capital Replacement Reserve
Total Nonoperating Rev (Exp)
NET INCOME
5,026,230.00
4,171,742.45
854,487.55
4,129,986.67
183,013.00
929,962.34
(746,949.34)
823,391.19
310,000.00
227,022.44
82,977.56
277,961.89
120,850.00
541,196.26
(420,346.26)
144,302.51
2,000.00
2,990.00
(990.00)
0.00
2,627.00
85.00
2,542.00
0.00
6,048.00
8,725.50
(2,677.50)
0.00
0.00
1,372.38
(1,372.38)
0.00
18,350.00
0.00
18,350.00
0.00
0.00
4,865.78
(4,865.78)
0.00
25,000.00
5,575.00
19,425.00
0.00
0.00
0.00
0.00
0.00
0.00
15,834.30
(15,834.30)
35,977.52
0.00
0.00
0.00
0.00
(2,000.00)
(541.85)
(1,458.15)
(71.24)
0.00
(391.22)
391.22
(8,517.55)
0.00
0.00
0.00
(8,517.55)
0.00
0.00
0.00
0.00
482,875.00 806,733.59 (323,858.59) 441,135.58
$665,888.00 $1,736,695.93 ($1,070,807.93) $1,264,526.77
3
COSTA MESA SANITARY DISTRICT
CONSTRUCTION IN PROGRESS*
FOR THE TWELVE MONTHS ENDED JUNE 30, 2000
CAPITAL REPLACEMENT RESERVE
PRIOR YEARS'
BUDGET
ENCUMBRANCES
ACTUALS
EXPENDITURES
BALANCE
CURRENT YEAR PROJECTS
#149 Sinking Fd /Swr Replm
320,000.00
0.00
0.00
0.00
320,000.00
#156 Earthquake /Major Emerg.Sewer(CRR)
277,000.00
0.00
0.00
0.00
277,000.00
#159 Televising Sewer Lines (CRR)
18,000.00
0.00
0.00
0.00
18,000.00
#164 Misc. Sewer Work /Manhole Adj.(CRR)
50,000.00
12,960.00
25,708.28
0.00
11,331.72
Current Year Sub -Total
665,000.00
12,960.00
25,708.28
0.00
626,331.72
PRIOR YEARS' PROJECTS
4128 - Mesa /Birch Swr Relgn
6,527.00
0.00
0.00
71,973.00
6,527.00
#129 - Bristol St. Pump Stn.
0.00
0.00
8,450.79
90,419.85
0.00
#135- Reconst.FrcMn E1denII
130,201.18
0.00
0.00
0.00
130,201.18
4147 - Update Early Wrn Sys
98,225.41
9,726.31
2,750.00
1,774.59
85,749.10
#149 - Sinking Fd /Swr Replm
700,805.00
0.00
0.00
0.00
700,805.00
#150- Update Pump Stn Alrm(FD BAL)
16,414.01
0.00
330.99
0.00
16,083.02
#151 - Reconst. Var Swr Lns
141,137.00
109,800.00
110,360.11
8,863.00
(79,023.11)
4152- Televising Swr Lines
16,118.00
0.00
0.00
0.00
16,083.02
#153- Swr Lat Root Study
14,055.00
0.00
7,686.00
0.00
14,055.00
#155 -Swr Master Plan
18,000.00
0.00
0.00
6,110.44
18,000.00
#156 -Major Emerg Swr Lines
582,657.07
0.00
0.00
0.00
582,657.07
#157 - Televising Swr Lines
17,000.00
0.00
0.00
0.00
17,000.00
#159 - Televising Swr Lines
17,000.00
3,198.48
8,622.52
0.00
5,179.00
#161 - Constr Water Svc,ll Stns
70,000.00
0.00
0.00
0.00
70,000.00
#162 -Pilot Prog,Use of Enzymes
60,000.00
4,500.00
4,700.00
0.00
50,800. ^^
#163 - Upgrade Emerg Response Sys
134,758.07
0.00
102,333.62
5,241.93
32,424
4164- Misc.Swr Work /Manhole
9,341.07
0.00
9,341.07
0.00
0....,
Total Operating Expenses
2,032,238.81
127,224.79
254,575.10
184,382.81
1,666,540.73
TOTAL CAP.REPLACEMENT RSRV
$2,697,238.81
$140,184.79
$280,283.38
$184,382.81
$2,292,872.45
CONSTRUCTION IN PROGRESS: REVOLVING FUND
593 ACCT #500000
#128- Mesa /Birch Swr Relgn
$221,000.00
0.00
0.00
0.00
$221,000.00
TOTAL CAP.IMPROVEMENT RSRV
221,000.00
0.00
0.00
0.00
221,000.00
GRAND TOTAL
$2,918,238.81
$140,184.79
$280,283.38
$184,382.81
$2,513,872.45
*Does not reflect all 6/30/99 Closing and
Adjustments entries.
4
COSTA MESA SANITARY DISTRICT
Warrant Resolution No. CMSD 2001 -01
A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT ALLOWING
CERTAIN CLAIMS AND DEMANDS, AND SPECIFYING THE FUNDS OUT OF
WHICH THE SAME ARE TO BE PAID.
THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES
HERBY ORDER AND RESOLVE AS FOLLOWS:
Section 1. That the attached claims and demands have been audited as required by law and that
the same are hereby allowed in the amounts and ordered paid out of the respective fund, as hereinafter set
forth.
Section 2. That the Clerk of the District shall certify to the adoption of this Resolution and shall
deliver a certified copy to the Finance Department and shall retain a Certified copy thereof in her own
records.
PASSED AND ADOPTED this 13th day of July 2000.
ATTEST:
Secretary
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
COSTA MESA SANITARY DISTRICT )
President
I, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that the foregoing
Warrant Resolution No. CMSD 2001 -01 was duly adopted by the Costa Mesa Sanitary District at a regular
meeting held on the 13`h day of July 2000.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the Costa Mesa
Sanitary District on this 13`h day of July 2000.
Clerk of the Costa Mesa Sanitary District
Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 1
SUMMARY CHECK REGISTER Run Date Jul 06,2000
Bank: CMSD Run Time 4:16:56 PM
C
Payment Re Date
0893 06/19/00
;004
0894 06/19/00
0895 06/19/00
0896 06/22/00
0897 06/26/00
0898 07/03/00
Status Remit To
P Bank of America
Line Description: Emergency Services Expo
P Dawn Schmeisser
Line Description: Retro Bonus Payment
P Joan Revak
Line Description: Retro Bonus Payment
P ISDOC
Line Description: Luncheon Meeting on 6/29/00
P Dawn Schmeisser
Line Description: Annual CD for Tax Roll
P Costa Mesa Disposal
Line Description: Trash Collection for June 2000
Remit ID
0000001178
cCn
I yccc
0000004713
0000005717
0000005162
0000004713
Payment Amt
175.00
ust.
416sdgo•
490.26
36.00
61.50
0000000330 163,875.86
TOTAL $165,055.20
U•k
End iort
�d
Report ID: CCM: City of Costa Mes >unts Payable Pa( ! 1
SUMMARY CH, REGISTER Run _e Jul 06,2000
Bank: CMSD Run Time 4:09:55 PM
Cycle: CMSD
Payment Re
Date
Status Remit To
Remit ID
Payment Amt
0899
07/13/00
P Arlene Schafer
0000005152
600.00
Line Description: Attend Mtgs June 2000
0900
07/13/00
P Arthur Perry
0000005153
300.00
Line Description: Attend Mtgs June 2000
0901
07/13/00
P Atlas Underground Company
0000005155
59,619.01
Line Description: Emg Repair Construction
Construction:
0902
07/13/00
P Bank of America Bankcard Center
0000001174
172.97
Line Description: Charges for June 2000
0903
07/13100
P CR & R Inc /Haulaway
0000000023
149,887.80
Line Description: Recycling Svs -SA Heights 6/00
Recycling Services -June 2000
0904
07/13/00
P County of Orange Auditor Controller
of Isst 0000003472
45.00
Line Description: Annexation Plan Check
0905
07/13/00
P Curbside Inc
0000006461
1,450.00
Line Description: HHW Collection for May 2000
0906
07/13/00
P Dan Worthington
0000005158
300.00
Line Description: Attend Mtgs June 2000
0907
07/13/00
P Dawn Schmeisser
0000004713
595.43
Line Description: Monthly Bonus 4 July 2000
0908
07/13/00
P Greg Woodside
0000006829
300.00
Report ID: CCM2001
I
Bank: CMSD
Cycle: CMSD
I
Payment Re Date
0909 07/13/00
0910 07/13/00
0911 07/13100
0912 07/13/00
0913 07/13/00
0914 07/13/00
0915 07/13/00
0916 07/13/00
City of Costa Mesa Accounts Payable
SUMMARY CHECK REGISTER
Status Remit To Remit ID
Line Description: Attend Mtgs June 2000
P Harper & Burns LLP
Line Description: Legal Svs -June 2000
P James Ferryman
Line Description: Attend Mtgs June 2000
P Joan Revak
Line Description: Monthly Bonus 4 July 2000
P Manhole Adjusting Inc
Line Description: Adj Manhole2Grade- Princeton Dr
P Peggy Preston
Line Description: Minutes -June 2000
P Robin B Hamers & Associates Inc
Line Description: Monthly Fee -June 2000
Eng Svs -Plan Checking June2000
Eng Svs -Proj #153 June 2000
Eng Svs- Inspection June 2000
Distrcit Mgmt Svs -June 2000
Eng Svs -Proj #161 June 2000
P Ronald Shef
Line Description: Code Enforcement Offcr Jun2000
P Stericycle Inc
Line Description: Sharps Cntnrs Stevens Pharmacy
Sharps Cntnrs Ramsay Rexall
Sharps Cntnrs Rite Aid
Page No. 2
Run Date Jul 06,2000
Run Time 4:09:55 PM
Payment Amt
0000005161 2,287.50
0000005156 300.00
0000005717 700.71
0000003046 2,907.00
0000003680 437.50
0000003842 22,016.00
0000005511 1,998.00
0000005564 489.20
Report ID: CCM City of Costa Mes punts Payable Pal \ i. 3
SUMMARY Ch. .: REGISTER Run a Jul 06,2000
Bank: CMSD Run Time 4:09:55 PM
Cycle: CMSD
Payment Re Date Status Remit To
Line Description: Sharps Cntnrs Rite Aid
Sharps Cntnrs Rite Aid
End of Report
Remit ID
Payment Amt
TOTAL $244,406.12
RH 07/05/2000 4:02 PM
w b
M s
oQ
Detail of Director's Meetings - Month of June 30, 2000
James Ferryman
06/13/2000
CMSD Recycling Committee Meeting
100.00
06/15/2000
CMSD Regular Board Meeting
100.00
06/29/2000
ISDOC Board Meeting
100.00
300.00
Art Perry
06/09/2000
CMSD Study Session
100.00
06/15/2000
CMSD Regular Board Meeting
100.00
06129/2000
ISDOC Board Meeting
100.00
300.00
Arlene Schafer
06/02/2000
WACO Meeting
100.00
06/06/2000
ISDOC Board Meeting
100.00
06/13/2000
CMSD Recycling Committee Meeting
100.00
06/15/2000
CMSD Regular Board Meeting
100.00
06/21/2000
Legislation Travel
100.00
06/29/2000
ISDOC Board Meeting
100.00
600.00
L u
U°
D
Greg Woodside
L m
06/13/2000
CMSD Recycling Committee Meeting
100.00
06/15/2000
CMSD Regular Board Meeting
100.00
06/29/2000
ISDOC Board Meeting
100.00
300.00
Dan Worthington
06/13/2000
CMSD Recycling Committee Meeting
100.00
06/15/2000
CMSD Regular Board Meeting
100.00
06/21/2000
CMSD /Media One Video
100.00
300.00
0
0
SEP OCT NOV
DEC TOTAL
17,924.79
16,758.40
1,166.39
Recycled Tonnage
1,319.19
1,525.12
1,587.84
WASTE DIVERSION REPORT
1,631.66
1,692.93
9,199.48
City
2000
1,438.25
JAN
FEB
MARCH
APRIL MAY JUNE JULY AUG
Total Tonnage
2,585.14
2,982.26
3,096.42
2,811.27 3,170.75 3,278.95
City
2,403.17
2,812.39
2,864.06
2,621.58 2,973.40 3,083.80
County
181.97
169.87
232.36
189.69 197.35 195.15
SEP OCT NOV
DEC TOTAL
17,924.79
16,758.40
1,166.39
Recycled Tonnage
1,319.19
1,525.12
1,587.84
1,442.74
1,631.66
1,692.93
9,199.48
City
1,226.34
1,438.25
1,468.69
1,345.39
1,530.1 1
1,592.17
8,600.95
County
92.85
86.87
119.15
97.35
101.55
100.76
598.53
Landfilled Tonnage 1,451.65 1,457.14. 1,508.58 1,368.53 1,539.09 1,586.02 8,911.01
City 1,176.83 1,374.14 1,395.37 1,276.19 1,443.29 1,491.63 8,157.45
County 274.82 83.00 113.21 92.34 95.80 94.39 753.56
Recycled % 51.03 51.14 51.28 51.32 51.46 51.63 51.32
Waste Diversion - 2000/jr
7/11/2000 .
Y
Recycled Tonnage 1,462.49 1,490.53 1,484.98 1,344.01 1,497.60 1,517.85 1,319.19 1,525.12 1,587.84 1,442.74 1,631.66 1,692.93 17,996.94
City 1,378.28 1,400.46 1,371.18 1,259.26 1,403.77 1,409.80 1,226.34 1,438.25 1,468.69 1,345.39 1,530.11 1,592.17 16, 823.70
County 84.21 90.07 113.80 84.75 9183 108.05 92.85 86.87 119.15 97.35 101.55 100.76 1,173.24
Landfilled Tonnage
1,744.03
1,607.65
1,526.56
1,323.20
WASTE DIVERSION REPORT
1,463.58
1,451.65
1,457.14
1,508.58
1,368.53
1,539.09
1,586.02
18,036.35
City
1,643.61
1,510.50
FY- 1999 -00
1,239.76
1,368.83
1,359.40
1,176.83
1,374.14
1,395.37
1,276.19
JUL
AUG
SEPT
OCT
NOV DEC JAN
FEB
MAR
APR
MAY
JUN
TOTAL
Total Tonnage
3,206.52
3,098.18
3,011.57
2,667.21
2,957.92 2,981.43 2,585.14
2,982.26
3,096.42
2,811.27
3,170.75
3,278.95
35,847.62
City
3,021.89
2,910.96
2,780.73
2,499.02
2,772.60 2,769.20 2,403.17
2,81239
2,864.06
2,621.58
2,973.40
3,083.80
33,512.80
County
184.63
187.22
230.84
168.19
185.32 212.23 181.97
169.87
232.36
189.69
197.35
195.15
2,334.82
Recycled Tonnage 1,462.49 1,490.53 1,484.98 1,344.01 1,497.60 1,517.85 1,319.19 1,525.12 1,587.84 1,442.74 1,631.66 1,692.93 17,996.94
City 1,378.28 1,400.46 1,371.18 1,259.26 1,403.77 1,409.80 1,226.34 1,438.25 1,468.69 1,345.39 1,530.11 1,592.17 16, 823.70
County 84.21 90.07 113.80 84.75 9183 108.05 92.85 86.87 119.15 97.35 101.55 100.76 1,173.24
Landfilled Tonnage
1,744.03
1,607.65
1,526.56
1,323.20
1,460.32
1,463.58
1,451.65
1,457.14
1,508.58
1,368.53
1,539.09
1,586.02
18,036.35
City
1,643.61
1,510.50
1,409.55
1,239.76
1,368.83
1,359.40
1,176.83
1,374.14
1,395.37
1,276.19
1,443.29
1,491.63
16,689.10
County
100.42
97.15
117.01
83.44
91.49
104.18
274.82
83.00
113.21
92.34
95.80
94.39
1,347.25
Recycled % 45.61 48.11 49.31 50.39 50.63 50.91 51.03 51.14 51.28 51.32 51.46 51.63 50.20
Waste Diversion FY 99 -00 /jr
7/11/2000
i�
To: loan Revak
From: CR Transfer Inc.
Costa Mesa Sanitary District (38001)
JUNE 2000 Recycling Report Projections
Facility
Waste Recovery Rocycled
Commodity Stream % Rate % Tonnage
Newspaper
13.90
12.00% 1.67
51.43
Cardboard
5.30
12.25% 0.65
20.03
Mixed Papa
18.40
85.42% 16.27
501.72
Glass
6.00
0.00% 0.00
0.00
Pet
0.20
21.44% 0.04
1.32
14DPE
2.00
1.20% 0.02
0.74
Aluminum
0.40
10.39% .0.04
1.28
Tinllvietal
1.80
10,89% '0.20
6.04
Yardwaste
17.10
90.70% 15.51
418.29
Other (Concrete/Asphalt;/Wood)
34.90
49.37% 17.23
531.32
100.00
51.63
1,529.17
COUNTY
TOTAL
Total Tonnage
3;083.80
195.15
3,278.95
Recycled Tonnage
1,592.17
100.76
1,692.93
Landfilled Tonnage
1 ,491.63
94.39
1,586-02
. -!:
To: loan Revak
From: CR Transfer Inc.
Costa Mesa Sanitary District Santa Ann ,Heights (38041)
JUNE 2000 Recycling Report Projections
Facuity
Waste Recovery Recycled
Commodity Stream %Rate % Tonnage
Newspaper
13.90
12.00%
1.67
3.25
Cardboard
5.30
12,25%
0.65
127
Mixed Paper
18.40
88.42%
16.27
31.75
Glass
6.00
0.00%
0.00
0.00
Pet
0.20
21.440A
0.04
0.08
HDPE
2.00
110%
0.02
0.05
Aluminum
0.40
10.39%
0.04
0.08
Tin/Mew
1.60
10.89%
0.20
0.38
Yardwuste
17.10
90.70%
15.51
30.27
Other (Concrzte/A.9phalMood)
34.90
49.37%
1723
33.63
100.00 51.63 100.76
Total Tonnage 195.15
Recycled Tonnage 100.76
Landflled Tonnage 94.39
s"
MP01 -019
CITY OF COSTA MESA
DEPARTMENT OF FINANCE
MARC R. PUCKETT
INTEROFFICE MEMORANDUM DIRECTOR OF FINANCE
TO: SANITARY DISTRICT BOARD OF DIRECTORS
FROM: MARC R. PUCKETT, DISTRICT TREASURER
COPY TO: DISTRICT STAFF
DATE: AUGUST 9, 2000
� Pao +��
SUBJECT: 2000-2001A, LIQUID AND SOLID WASTE CHARGES.
FOR BOARD MEETING OF AUGUST 10, 2000
Please find attached the Engineer's report for proposed 2000 -2001 liquid waste collection charges and
the rate calculation for proposed 2000 -2001 solid waste collection charges. These documents will
presented to you by the District Manager at your August 10, 2000, board meeting.
If you have any questions or need additional information do not hesitate to contact me directly.
MAR R. PUCKETT
Distri t Treasurer
Attachments
`
Costa Mesa Sanitary District
E
ENGINEER'S REPORT
LIQUID WASTE COLLECTION
CHARGES
2000101:
Acres
Existing Units/
Category
Flow
Ratio
Developed
Square Feet
Units:
Low
1440
1.00
2280
16;505
Medium
1775
1.23
1018
719
25j390
High/Trailers
3125
2.17
Square Feet:
Commercial
2500
1.74
965
23;173;982.
Industrial
3000
2.08
931
8;670535
Other
200
0.14
920
219,372
Flow /Acre
Low
1.00
x
2280 =
2280.00
2280
Medium
1.23
x
1018 =
1252.14
HighfTrailers
2.17
x
719 =
1560.23
2812
Commercial
1.74
x
965 =
1679.10
1679
Industrial
2.08
x
931 =
1936.48
1936
Other
0.14
x
920 =
128.80
129
Total Flow
8836
Total Funds to be Collected:
$ 1,487,866
Funds to be collected
per category:
Use Type
Flow
Total Flow
Total Funds
Low
2280
/
8836 =
25.804% x
$ 1,487,866
= $ 383,929
Medium /High
2812
/
8836
= 31.824% x
$ 1,487,866
= $ 473,499
Commercial
1679
/
8836
= 19.002% x
$ 1,487,866
= $ 282,724
Industrial
1936
/
8836
= 21.910% x
$ 1,487,866
= $ 325,991
Other
129
/
8836
= 1.460% x
$ 1,487,866
= $ 21,723
8836
100.000%
$1,487,866
OPTION 1:
Use Type
Low
$
383,929.00 /
16,505
=
$ 23.26
Medium /High
$
473,499.00 /
25,390
=
$ 18.65
Commercial
$
282,724.00 /
(
23,173,982 /
1000 sq ft) =
$ 12.20
Industrial
$
325,991.00 /
(
8,670,535 /
1000 sq ft) =
$ 37.60
Other
$
21,723.00 /
(
219,372 /
1000 sq ft) =
$ 99.02
$
1,487,866.00
OPTION 2:
Use Type
Low
$
379,945.10 =
16,505
x
$ 23.02
Medium /High
$
449,910.80 =
25,390
x
$ 17.72
Commercial
$
310,299.62 =
(
23,173,982
/ 1000 sq ft) x
$ 13.39
Industrial
$
341,965.90 =
(
8,670,535
/ 1000 sq ft) x
$ 39.44
Other
$
2,603.95 =
(
219,372
/ 1000 sq ft) x
$ 11.87
$
1,484,725.37
Over(Under) $ (3,140.63)
Units Serviced Annual Charge Funds to be Collected
SOLID WASTE COLLECTION CHARGES 21,146 @ $ 174.50 = $ 3,690;030
08/09/2000 C: \MYDOCS2\ASSESSMENTS \Engineers Report
0
d 4
COSTA MESA SANITARY DISTRICT
RATE CALCULATION
SOLID WASTE COLLECTION
FISCAL YEAR COMPARISON
EXPENDITURES:
Operating Costs _ Sanitation Dept.
183,950
11 MOS ACTUAL
132,240
Trash Hauler Contract
FY 99/00
FY 99/00
FY 00 /01
REVENUES:
20,000
16,366
20,000
Projected Solid Waste Charge 1999 -00
3,698,277
3,243,212
3,690,030
Taxes
60,425
256,472
62,100
Interest Earnings
212,340
183,046
231,200
Other Revenue
29,813
231,344
30,742
TOTAL REVENUES
4,000,855
3,914,075
4,014,072
EXPENDITURES:
Operating Costs _ Sanitation Dept.
183,950
70,180
132,240
Trash Hauler Contract
2,045,500
1,639,007
2,032,569
Contract Code Enforcement
20,000
16,366
20,000
Recycling Program
1,624,900
1,343,544
1,667,205
Sharps Program
6,000
3,606
6,000
Household Hazardous Waste Program
20,000
(421)
20,000
Telephone Book Recycling Program
11,000
2,197
11,000
Beverage Container Purchase Program
18,350
239
928
0
7,455
7,000
Increase For Facility Acquisition
Direct Costs Subtotal
3,929,700
3,082,173
3,896,942
District Management
20,000
14,333
20,000
Board Members Meetings
10,000
8,900
10,000
Insurance
18,480
13,499
18,480
Memberships
2,250
1,915
2,250
Miscellaneous expense
2,000
(4,364)
2,625
Professional Svcs -Attny
22,500
12,163
22,500
Professional Svcs
0
4,494
9,000
Auditing Svcs
2,275
3,572
2,275
Travel & Meetings
4,000
2,587
5,250
Public Education
2,500
2,072
4,750
Election Expenses
0
0
10,000
Transcription Services
4,000
1,937
4,000
Strategic Plan
0
0
5,000
other Operating Costs
500
657
0
Non - Operating Exp - Other
1,000
467
1,000
Indirect Costs Subtotal
89,505
62,231
117,130
TOTAL EXPENDITURES
4,019,205
3,144,404
4,014,072
EXCESS (DEFICIENCY) OF REVENUES OVER 0 769,670 0
EXPENDITURES
Funds Required Occupancy Rate
2000 -2001 PRELIMINARY
PROJECTED SOLID WASTE CHARGES: 3,690,030 21,146 174.50
1.83% Increase
1999 -00 Solid Waste CHARGES: 3,621,650 21,133 171.37
1
MP01 -017
CITY OF COSTA MESA
DEPARTMENT OF FINANCE MARC R. INTEROFFICE MEMORANDUM DIRECTOR OF FINANCE
TO: SANITARY DISTRICT BOARD OF DIRECTORS
FROM: MARC R. PUCKETT, DISTRICT TREASURER
DATE: AUGUST 3, 2000
SUBJECT: CPI ADJUSTMENT — CR TRANSFER, INC.
FOR BOARD MEETING OF AUGUST 10, 2000
Per the District's contract with CR Transfer, Inc., the basic rate paid to CR Transfer, Inc. is adjust
annually by an amount equal to the percentage change in the Consumer Price Index (CPI) for the 12-
month period ending in May of each year. The new rate becomes effective July I" each year. The
attached compensation calculation reflects the basic rate increase, which is scheduled to take effect
Julyl, 2000 based on the contractual formula for determining annual rate increases with CR Transfer,
Inc.
Staff has calculated the 12 -month CPI as of May, 2000 to be 2.95 %, which translates to a $1.03 per ton
increase. There were no additional increases in the transfer rate this year due to waste diversion
percentage increases as had accrued in the prior two years. Application of the diversion percentage to
the $22 per ton landfill fee results in no increases in the transfer rate. The net result is an increase of
$1.03 in the transfer rate.
-Wzlt�
MAR R. PUCKETT
District Treasurer
Attachments
Increase /
(Decrease)
2000 -01
1999 -00
Amount
Percent
Basic rate $ 35.92
34.89
1.03
2.95%
Landfill fee 11.00
11.00
0.00
0.00
Transfer rate 46.92
45.89
1.03
2.24%
-Wzlt�
MAR R. PUCKETT
District Treasurer
Attachments
I
1999 -00
Year Base Rate
$34.89
1999 -00
Diversion %
50.00%
2000 -01
Diversion %
50.00%
1999 -00
Landfill Fee(per Ton)
$22.00
2000 -01
Landfill Fee(per Ton)
$22.00
CPI as of May, 1999
166.2
CPI as of
May, 2000
171.1
CPI ( 171.1 - 166.2) / 166.2 = 2.95%
1998 -99 Base $34.89
CPI 2.95%
1.03
Per Ton Increase 1.03
Contractural Req
Fiscal Year Required
Beginning Diversion
JULY 01
1995
25.00%
1996
30.00%
1997
30.00%
1998
37.50%
1999
50.00%
2000
50.00%
2001
50.00%
2002
50.00%
1999 -200 FISCAL YEAR TONNAGE
COSTA MESA SANITARY DISTRICT
Rate Calculation for CR Transfer, Inc.
Fiscal Year 2000 -2001
2000 -2001 1999 -2000 Increase(Decrease) %
Base Rate 35.92 34.89 1.03 2.95%
Landfill Rate 11.00 11.00 0.00 0
Transfer Rate 46.92 45.89 1.03 2.24%
2000 -2001 Landfill Fee @ $22.00 x 50.00% = 11.00
1999 -2000 Landfill Fee @ $22.00 x 50.00% = 11.00
0.00
Base Compensation per ton of waste
CITY
COUNTY
TOTAL
delivered to CRT (excluding
landfill fees)
184.63
3,206.52
August
2,910.96
CPI
3,098.18
September
2,780.73
230.84
Not to exceed
3%
$18.92
168.19
$18.92 + 3% (18.92)=
('0.03000
x $18.92) +
18.92 =
19.49
Previous Base + CPI
(0.01547
x 19.49) +
19.49 =
19.79
Previous Base + CPI
(0.01270
x 19.79) +
19.79 =
20.04
Previous Base + CPI + $6.92 per ton
(0.01442
x 20.04) +
20.04 =
27.31
Previous Base + CPI + $6.92 per ton
(0.02402
x 27.31) +
27.31 =
34.89
Previous Base + CPI
(0.02948
x 34.89) +
34.89 =
35.92
Previous Base + CPI
Previous Base + Renegotiated CPI
CITY
COUNTY
TOTAL
July
3,021.89
184.63
3,206.52
August
2,910.96
187.22
3,098.18
September
2,780.73
230.84
3,011.57
October
2,499.02
168.19
2,667.21
November
2,772.60
185.32
2,957.92
December
2,769.20
212.23
2,981.43
January
2,403.17
181.97
2,585.14
d
COSTA MESA SANITARY DISTRICT
Rate Calculation for CR Transfer, Inc.
Fiscal Year 2000 -2001
February
2,812.30
169.87
2,982.26
March
2,864.06
232.36
3,096.42
April
2,621.58
189.69
2,811.27
May1998"
2,608.19
179.02
2,787.21
June1998'
3,109.71
238.08
3,347.79
TOTAL
35,532.92
Total x Base Rate= '35,532.92 X 35.92= 1,276,342.49
Total x Landfill Fee= 35,532.92 X 11.00= 390,862.12
Total Tonnage 35,532.92 Total= 1,667,204.61
Avg. Per Month 2,961.08 Total Budget = 1,667,205.00
= Based on June of 1999 total
"= Based on May of 1999 total
a
e
This card is available on the Internet on the day of publication at:
http: / /www.bis.gov /ro9news.htm then clid ific Cities and U.S. City Average Monthly" (TXT) or (PDF) version.
This card is also available on our FAX- ON -DEMA rvice. To obtain a copy, call 415- 9754567. When asked for a document number, enter 9105. 1. months are
also on the FAX -ON- DEMAND system, to receive a copy of April 2000, enter 9104, March 2000, enter 9103, February 2000, enter 9102, January 2000, enter 9101,
December 1999, enter 9112, November 1999, enter 9111, October 1999, enter 9110, September 1999, enter 9109, August 1999, enter 9108. Julv 1999, enter 9107, etc.
1/ The San Francisco - Oakland -San Jose and Seattle - Tacoma- Bremerton urban areas are published bi- monthly on even months only (Feb, April, June, Aug,
Oct, and Dec). The next CPI All Items indexes for the San Francisco and Seattle areas will be for June 2000 and released on July 18, 2000.
*Size classes: A . 1,500,000 population and over, *•B /C o lose than 1,500,000 population. Dash (- )..Not Available
Release date June 14, 2000. Next release date July 18, 2000. For more information call (415) 975 -4350.
Anchorage (907) 271 -2770 Los Angeles (310) 235 -6884 San Diego (619) 557 -6538 Seattle (206) 553 -0645
Honolulu (808) 541 -2808 Portland (503) 326 -2081 San Francisco (415) 975 -4350
CONSUMER PRICE INDEXES
PACIFIC CITIES AND U. S. CITY AVERAGE
ALL
ITEMS INDEXES
(1982 -84
=100
unless otherwise noted)
MAY 2000
ALL URBAN CONSUMERS
URBAN WAGE EARNERS AND CLERICAL WORKERS
PERCENT CHANGE
PERCENT CHANGE
Year 1 Month
Year 1
Month
INDEXES
ending ending
INDEXES
ending
ending
MONTHLY DATA
MAY.
APR.
MAY
APR. MAY MAY
MAY
APR.
MAY
APR. MAY
MAY
1999
2000
2000
2000 2000 2000
1999
2000
2000
2000 2000
2000
U. S. City Average ...............
166.2
171.2
171.3
3.0 3.1 0.1 1
162.8
167.9
168.1
3.2 3.3
0.1
(1967= 100) ..................
497.7
512.9
513.3
- - 1
484.9
500.1
500.7
- -
-
Los Angeles- Riverside - Orange Co..
166.2
170.6
171.1
2.4 2.9 0.3 1
159.7
163.9
164.4
2.4 2.9
0.3 '
(1967= 100) ..................
490.9
504.0
505.4
- - - 1
471.9
484.4
485.7
- -
-
West .............................
168.7
173.7
173.9
2.8 3.1 0.1 1
164.7
169.4
169.6
2.7 3.0
0.1
(Dec. 1977 = 100) ..........
272.7
280.8
281.2
- - - 1
264.9
272.5
272.9
- -
-
West - A........................
169.8
175.1
175.4
3.0 3.3 0.2 1
164.0
169.0
169.3
2.9 3.2
0.2
(Dec. 1977 = 100) ..........
276.8
285.5
286.1
- - - 1
265.4
273.6
274.1
- -
-
West - B /C•(Dec. 1996 = 100) ......
104.8
107.2
107.3
2.0 2.4 0.1 1
104.7
107.1
107.1
2.0 2.3
0.0
Year 2 Months
Year
2 Months
INDEXES
ending ending
INDEXES
ending
ending
BI- MONTHLY DATA
APR.
FEB.
APR.
FEB. APR. APR.
APR.
FEB.
APR.
FEB. APR.
APR.
1999
2000
2000
2000 2000 2000
1999
2000
2000
2000 2000
2000
San Francisco - oakland -San Jose 1 /....
172.2
176.5
178.6
4.2 3.7 1.2
168.8
172.5
174.8
4.1 3.6
.1.3
(1967= 100) .....................
529.4
542.5
549.2
- - -
513.9
525.3
523.4
- -
Seattle - Tacoma - Bremerton 3/..........
172.2
176.0
177:7
3.2 3.2 1.0
167.8
171.5
173.2
3.3 3.2
1.0
(1967 = 100) .....................
525.0
536.5
541.6
- - - 1
497.7
508.7
513.6
- -
-
1/ The San Francisco - Oakland -San Jose and Seattle - Tacoma- Bremerton urban areas are published bi- monthly on even months only (Feb, April, June, Aug,
Oct, and Dec). The next CPI All Items indexes for the San Francisco and Seattle areas will be for June 2000 and released on July 18, 2000.
*Size classes: A . 1,500,000 population and over, *•B /C o lose than 1,500,000 population. Dash (- )..Not Available
Release date June 14, 2000. Next release date July 18, 2000. For more information call (415) 975 -4350.
Anchorage (907) 271 -2770 Los Angeles (310) 235 -6884 San Diego (619) 557 -6538 Seattle (206) 553 -0645
Honolulu (808) 541 -2808 Portland (503) 326 -2081 San Francisco (415) 975 -4350
ST OF CALIFORNIA
DIVISION OF LABOR STATISTICS AND RESEA
ur - 11v1L1N I Ur 11NOUN I KIAL KELA17U1NN P.U. Box 42060J, Jan Francisco, Ualltorma 94142
http: / /www.dir.ca.gov CONSUMER PRICE INDEX - CALIFORNIA
Los Angeles- Riverside- Orange Co., San Francisco- Oakland -San Jose, San Diego
United States City Average, 1999 -2000
All Items
1982 - 1984 = 100
Year & Month All Urban Consumers Urban Wage Earners and Clerical Workers
California' Los Angeles San Franciscob j San Die U.S. Cityb California' Los Angeles San Francisco San Diego
! U.S. Cityb
Riverside Oakland Average Riverside Oakland t ; Average
f. Orange Co San Jose Orange Co. ! San Jose I
1999 January
y
164.2
b
__.
164.3
b
_..
157.8 �,
February
161.0
February
176.5
166.5 }
164.6 t
169.4
164.5
160.2
158.1
165.7
161.1
March
- 163.9 1
- !
165.0
b
16.5.0
-
158.3
b
161.4
Aril
April
167.9
168.8 ,
66.6 (
172.2
] 6 _
6 2
162 6
160.1
_
168.8
! ! 162.7
May
_
- f
166.2
b
166.2
-
159.7
b
E 162.8
June
167.8
165.4 I
1718 1717
166.2
1616
158.9
168.3
160.2 162.8
July
_
165.8.
b
166.7
159.2
b
163.3
August
_
_.
169.0 j
166.3
173.5
167.1
162.7
159.8 j
170.0
�., 163.8
September
167 .2
b
167.9
160.7
b
164.7
October
170.2
167.2 F
175.2
168.2
163 7
160.7
1.2
165.0
_ ...
November
- !
167.1
b
168.3
-
160.6
b
I 165.1
December
170.0
167.3
174.5 173.9
168.3
163.8
160.9
170.9
1 162.4 j 165.1
Annual Average
168.5
166.1 1
172.5 172.8
166.6
162.2
159.6
168.8
161.3 I 163.2
2000 January
167.9
b
168.7
- 161.2
b
165.5
February
171.9 169.2
176.5
169.7
165.3 162.4
172.5
166.4
_ -
March
- 170.6
b
171.1
- 163.9 1
.
b
167.8
April
173.6 j 170.6
178.6
171.2
167.0 163.9
174.8 -
167.9
May
June
July
_.
August
_
September
October
November
December
?
Annual Average
° Weighted average of the consumer price indexes for Los Angeles- Anaheim - Riverside and San Francisco - Oakland -San Jose. A conversion factor has been included for
comparability of 1987 data with 1986 and prior years. Computed by the Department of Industrial Relations, Division of Labor Statistics and Research from indexes issued by the
U.S. Department of Labor.
b Source: U.S. Department of Labor, Bureau of Labor Statistics. Beginning with January 1998 data, indexes for San Francisco- Oakland -San Jose will be published bi- monthly on
even months only (February, April, June, etc.).
05/16/2000
A
MPO1 -016
CITY OF COSTA MESA
DEPARTMENT OF FINANCE
INTEROFFICE MEMORANDUM DIRECTOR OF FINANC
TO: SANITARY DISTRICT BOARD OF DIRECTORS
FROM: MARC R. PUCKETT, DISTRICT TREASURER
DATE: AUGUST 3, 2000
SUBJECT: CPI ADJUSTMENT — COSTA MESA DISPOSAL
FOR BOARD MEETING OF AUGUST 10, 2000
Per the District's contract with Costa Mesa Disposal, the basic rate paid to Costa Mesa Disposal is
adjusted annually by an amount equal to the percentage change in the Consumer Price Index (CPI) for
the 12 -month period ending in May of each year. The new rate becomes effective July Is' each year.
The attached compensation calculation reflects the basic rate increase which is scheduled to take effect
July 1, 2000, based on the contractual formula for determining annual rate increases with Costa Mesa
Disposal.
Staff has calculated the 12 -month CPI as of May, 2000 to be 2.95 %. This will increase the District's
monthly rate per occupancy payable to Costa Mesa Disposal as follows:
1999 -00 Trash rate per occupancy $ 7.7501
2000 -01 Rate adjustment based on May 2000 CPI 0.2286
2000 -01 Trash rate per occupancy
Effective July, 2000
MARC/R. PUCKETT
Distr'ct Treasurer
Attachments
$ 7.9787
M
Trashrate
COSTA MESA DISPOSAL rate Calculation
CONSUMER PRICE INDEX(LOS ANGELES /RIVERSIDE, ORANGE AREA) INCREASE
Index as of May, 1999 166.2
Index as of May, 2000 171.1
Occupancy as of May, 1999 21,156
(occupancy total per Lois)
Percentage increase (171.1 - 166.2)/ 166.2 = 2.95%
Basic Rate Calculation
Last Year's Basic Rate (Sec. IV)= 7.7501 per occupancy
New Basic Rate= (7.7501 X 2.95 %;
Effective July 1, 1999, the rate shall be:
7.9787 X 21,156 )
Large Item Pickup Landfill Charges +
0.2286
7.7501
7.9787
C 12= 2,025,568.53
7,000.00
2,032,568.53
Budget Amount $ 2,032,569.00
This card is available on the Internet on the day of publication at:
http: //w "v.bls.gov /ro9news.htm then clicl ific Cities and U.S. City Average Monthly" (TXT) or 0'DF) version,
This card is also available on our FAX- ON -DEMA rvice. To obtain a copy, call 415- 975 -4567. When asked for a document number, enter 9105. 1 _ months are
also on the FAX -ON- DEMAND system, to receive a copy of April 2000, enter 9104. March 2000, enter 9103. February 2000. enter 9102. January 2000, enter 9101,
December 1999, enter 9112, November 1999. enter 9111, October 1999, enter 9110. September 1999, enter 9109, . \ugust 1999, enter 9108. July 1999. enter 9107, etc.
CONSUMER PRICE INDEXES
PACIFIC CITIES AND U. S. CITY AVERAGE
ALL ITEJIS INDEXES
(1982 -84 =100 unless otherwise noted)
MAY 2000
ALL URBAN CONSUMERS DR-BAN WAGE EARNERS AND CLERICAL WORKERS
PERCENT CHANGE PERCENT
CHANGE
Year 1 Month Year
1 Month
INDEXES ending ending INDEXES ending
ending
MONTHLY DATA MAY. APR. MAY APR. MAY MAY MAY APR. MAY APR. MAY
MAY.
1999 2000 2000 2000 2000 2000 19: 19 2000 2000 2000 2000
2000
11. S. City Average. .............. 166.2 171.2 171.3 3.0 3.1 0.1 1 162.8 167.9 168.1 3.2 3.3
0.1
(1967 =100) .................. 497.7 512.9 513.3 - - 484.9 500.1 500.7 - -
-
Los Angeles- Riverside - Orange Co.. 166.2 170.6 171.1 2.4 2.9 0.3 159.7 163.9 164.4 2.4 2.9
0.3
(1967 = 100) .................. 490.9 504.0 505.4 - - - 471,9 484.4 485.7
West ............................ 168.7 173.7 173.9 2.8 3.1 0.1 164.7 169.4 169.6 2.7 3.0
0.1
(Dec. 1977 = 100) .......... 272.7 280.8 281.2 - - - 264.9 272.5 272.9 - -
-
West - A........................ 169.8 175.1 175.4 3.0 3.3 0.2 164.0 169.0 169.3 2.9 3.2
0.2
(Dec. 1977 = 100) .......... 276.8 285.5 286.1 - - - 265.4 273.6 274_: - -
-
West - B /C*(Dec. 1996 = 100) ...... 104.8 107.2 107.3 2.0 2.4 0.1 104.7 107.1 107.1 2.0 2.3
0.0
I
Year 2 Months Year 2 Months
INDEXES ending ending INDEXES ending ending
BI- MONTHLY DATA APR. FEB. APR. FEB. APR. APR. APR. FEE, APR. FEB. APR. APR.
1999 2000 2000 2000 2000 2000 1909 2000 2000 2000 2000 2000
San Francisco - Oakland -San Jose 1,'.... 172.2 176.5 178.6 4.2 3.7 1.2 168.8 172.5 174.8 4.1 3.6 1.3
(1967= 100) ..................... 529.4 542.5 549.2 - - - 513.9 525.3 523.4 - - -
Seattle- Tacoma- Bremertea j /.......... 172.2 176.0 177.7 3.2 3.2 1.0 167.8 171.5 173.2 3.3 3.2 1.0
(1967 = 100) ... .................. 525.0 536.5 541.6 - - - 497.7 508.7 513.6
3/ The San Francisco- Oakland -San Jose and Seattle- Tacoma- Bremerton urban areas are published bi- monthly on even meachs only (Feb, April, June, Aug,
Oct, and Dec). The next CPI All Items indexes for the San Francisco and Seattle areas will be for .rune 2000 and released on July 18, 2000-
*Size classes: A - 1,504,000 populatica and over, * *B /C - less than 1,500,000 population. Dash ( -). Not Available
Release date June 14, 2000. Next release date July 18, 2000. For more information call (415) 975 -4350.
Anchorage (907) 271 -2770 Los Angeles (310) 235 -6884 San Diego (619) 557 -6538 Seattle (206) 553 -0645
Honolulu (808) 541 -2808 Portland (503) 326 -2081 San Francisco (415) 975 -4350
ST I OF CALIFORNIA
DL :ITIENT OF INDUSTRIAL RELATIONS
DIVISION OF LABOR STATISTICS AND RESE,
P.O. Box 420603, San Francisco, California 94142
lt(ti):HNvrvw.(Iir.ca.gov
CONSUMER PRICE INDEX - CALIFORNIA
Los Angeles- Riverside- Orange Co., San Francisco - Oakland -San Jose, San Diego
United States City Average,
1999 -2000
All Items
1982 - 1984 = 100
Year & Month
All Urban Consumers
Urban Wage Earners and Clerical Workers
California
Los Angeles f San I,rancisco';
San Diegos U.S. City'
California'
Los Angeles :
San Francisco I
San Diego' I
U.S. Cityb
Riverside
Oakland
Average
Riverside
Oakland
Average
Orange Co.
San Jose
Orange Co.
San Jose j
l
1999 January
-
164.2
I
b
164.3
1 57.8
i
b i
161.0
February
166.5
164.6
169.4
J64.5
160.2
158.1
165.7
161.1
March
-
165.0
b
165.0
-
158.3
b
161.4
April
168.8
166.6
172.2
166.2
162.6
160.1
168.8
162.7
May
-
j 166.2
b
166.2
-
159.7
b
162.8
June
167.8
165.4
171.8
171.7 166.2
161.6
158.9
168.3
160.2
162.8
July
-
! 165.8
b
166.7
-
159.2
b
163.3
August
169.0
166.3
173.5
167.1
162.7
159.8
170.0
!
163.8
September
167.2
6
167.9
-
160.7
b
164.7
October
170.2
167.2
175.2
168.2
163.7
160.7
171.2
165.0
November
-
I G7. I
b
168.3
-
160.6
b
!
165.1
December
170.0
167.3
174.5
173.9 1 68.3
163.8
160.9
170.9
162.4 1
165.1
Annual Average
I68.5
166.1
172.5
172.8 166.6
162.2
159.6
168.8
161.3
163.2
2000 January
-
167.9
b
168.7
-
161.2
b
i
165.5
February
171.9
169.2
176.5
169.7
165.3
162.4
172.5
j
166.4
March
-
i 170.6
b
171.1
-
163.9
b
167.8
April
173.6
i 170.6
178.6
171.2
167.0
163.9
174.8
( i
167.9
May
j
June
j
July
August
September
October
i
November
December
j
I
Annual Average
i
' Weighted average of the consumer price indexes for Los Angeles- Anaheim - Riverside and San Francisco - Oakland -San Jose. A conversion factor has been included for
comparability of 1987 data with 1986 and prior years. Computed by the Department of Industrial Relations, Division of Labor Statistics and Research from indexes issued by the
U.S. Department of Labor.
b Source: U.S. Department of Labor, Bureau of Labor Statistics. Beginning with January 1998 data, indexes for San Francisco - Oakland -San Jose will be published bi- monthly on
even months only (February, April, June, etc.).
05/16/2000
MPO 1 -018
CITY OF COSTA MESA
DEPARTMENT OF FINANCE
MARC R. PUCKETT
INTEROFFICE MEMORANDUM DIRECTOR OF FINANCE
c
TO: SANITARY DISTRICT BOARD OF DIRECTORS
FROM: MARC R. PUCKETT, DIRECTOR OF FINANCE
DATE: AUGUST 4, 2000
SUBJECT: QUESTIONS REGARDING FINANCIAL STATEMENTS
At your July 13" Board meeting several questions were asked relating to the preliminary June 30, 2000
financial statements and the Treasurer's report for the month of June.
It is my understanding from listening to the tapes of the meeting that you had the following questions:
1) Per page number 11 of the Treasurer's report, why did the cash balances increase by two million
dollars from the prior year end total?
It is important to understand that there is a difference between cash balances and fund balances.
Cash balances are a measure of liquidity and fund balances are a measure of results of operations.
Having said that, the reason for the two million increase in cash balances as of June 30 is as
follows (attachment 1);
1. Project appropriations to replacement reserves adopted in the FY00 budget equaled
$665,000. - 'SewtP 6,111,
2. Orange County Bankruptcy proceeds of $423,128. par tied Sewer
3. Depreciation ex�p_ eenns_e recorded for Sewer assets of $429,375. - S w oily .
4. Unanticipated delinquent tax collections totaling $379,062 (see attached remittance
advice, attachment 2). �q'� S X -U&W 4, to v . ; 3. S Y, c ;e,,, �) liar or'u l few ��•
These four items total $1,896,565. The remaining amount is primarily attributable to the results
of operations of the Sewer Fund.
2) Can we have "final" financial statements by the next meeting?
No. Attached are unaudited financial statements for the fiscal year ended June 30, 2000
(attachment 3). These statements cannot be considered "final" until the accounting records have
1
been audited by an independent public accountant and an opinion rendered as to accuracy and
fairness of the statements presented as a whole. This year I have moved up the audit by 45 days.
The audited financial statements should be issued by September 30.
As an aside, the Board has never been provided audited financial statements prior to adoption of
its rates. Further, the Board has never been provided with "finaled" unaudited financial
statements such as those attached to this report. All year -end adjusting journal entries have been
posted prior to preparation of the attached reports. There should not be any material changes
between the attached financial statements and the audited financial statements.
3) When we did our budgeting (for FY00), we didn't anticipate this $1.3 million in excess did we?
In the budget, we anticipated the $665,000 excess related to the project appropriations. We did
not budget depreciation of $429,375. However, the fact that we do not budget depreciation was
discussed with the Board during the adoption of the budget. Further, when the budget was
adopted for FY00, we did not anticipate receiving the OC bankruptcy proceeds of $423,128 or
the delinquent tax collections of $379,062.
4) How much was budgeted in the project appropriations in FY00?
$665,000. See attached Capital Project listing for FY00 (attachment 4).
If you have any additional questions or need additional information don't hesitate to contact me.
MA C R. PUCKETT
Director of Finance
Attachments
2
COSTA MESA SANITARY DISTRICT DAILY CASH FLOWS
AS OF JUNE 30, 2000
12,000, 000
10,000, 000
8,000, 000
W
U
6,000,000
4,000,000
2,000,000
00 c 0 00 c 0 00 Op Op Ob c 0 c 0 c 0 O p O p Op 00 Op 5 0 00 p 0 p 0 p 0 p 0 p0 p 0 p 0 p0 p0 p 0 p 0 p 0 p0 po p 0 p 0 p 0 p 0
, , , , , , , , , , , , , , , , , , , , , , , , , , , , , ,
1 DATE
ATTACHMENT 2
.0 0 MAR 23
COSTA MESA SANITARY DIST
FINANCE DIRECTOR
P.O.BOX 1200
COSTA MESA, CA 92628 -1200
i
I nirr I'I;i:t. Iv uut
I1� -il�n-
A, " ax tnit ;111
MARC; 21, 2000
1999 -2000
APPORTIONMENT
SECURED
COLL PAID
= 5 AS OF 03/23/2000
SLP05
AT63E102
FUND /AGENCY
FUND DESCRIPTION
AMOUNT
C16 - .01
COSTA MESA
SANITARY
DIST- GEN.FUND
6,139.10
REFUNDS
-20.92
COLLECTION
CHARGES
-16.05
SUBTOTAL
6
10L•19
C16 - .02
COSTA MESA
SANITARY
DIST TRASH ASMT
279,150.20
SUBTOTAL
279.150.20
'16 - .03
COSTA MESA
SANITARY
DIST - EWER ASSMT
93,509.'
-_9,
SUBTOTAL
93
50 0.19
FUND TOTAL
379,062.18
**
ATTACHMENT 3
COSTA MESA SANITARY DISTRICT
BALANCE SHEET
AS OF JUNE 30, 2000
Property, Plant & Equip:
322,555.47
115,511.15
FACILITIES
0.00
$438,066.62
$2,993.96
SOLID WASTE
0.00
LIQUID WASTE
REVOLVING
ACTUAL TOTALS
0.00
4,025.00
$370.45
FUND
FUND
FUND
Combined Funds
Fiscal
Year(12 mos.)
0.00
ACCOUNT NAME
UA
241,647.07
j,Qj,
3r23
As of 6/30/ 00(12mos.)
19,022,487.79
1998 -99
316,420.90
Current Assets:
19,338,908.69
18,783,763.97
Other Equipment
0.00
540,174.04
0.00
Cash and Investments
$2,677,548.31
540,174.04
$5,283,651.24
$1,723,451.61
$9,684,651.16
Construction in Progress
$6,554,294.22
365,264.27
Accounts Receivable
0.00
0.00
3,443.69
0.00
3,443.69
1,608.34
0.00
Returned
0.00
316,420.90
0.00
0.00
0.00
19,982,539.59
0.00
Depreciation
Taxes Receivable
68,687.71
364,755.69
16,088.31
0.00
84,776.02
687,681.61
0.00
Interest Receivable
90,210.35
10,647,185.6E
43,847.16
0.00
134,057.51
10,953,059.22
0.00
11,468,820.68
Solid Waste Receivable
0.00
0.00
0.00
0.00
0.00
0.00
0.00
4,670,878.65
Liquid Waste Receivable
0.00
Total Assets
0.00
0.00
0.00
$2,031,342.65
35,737.97
$20,885,998.50
Grant Receivable
$18,060,461.21
Reserved for Capital Outlay
0.00
2,750,302.89
0.00
Due From Other Governments
10,210.84
2,240,329.89
13,782.56
2,017.50
26,010.90
0.00
Prepaid items(Insurance)
0.00
12,777,135.35
0.00
0.00
0.00
0.00
0.00
0.00
Total Current Assets
2,846,657.21
5,360,812.96
1,725,469.11
9,932,939.28
Total Retained Earnings
6,591,640.53
Property, Plant & Equip:
322,555.47
115,511.15
0.00
$438,066.62
$2,993.96
Property Rights
0.00
4,025.00
0.00
0.00
0.00
4,025.00
$370.45
4,025.00
Buildings and Structures
0.00
241,647.07
14,240.16
0.00
0.00
241,647.07
14,240.16
241,647.07
Subsurface Lines
0.00
19,022,487.79
0.00
316,420.90
19,338,908.69
18,783,763.97
Other Equipment
0.00
540,174.04
0.00
0.00
0.00
540,174.04
0.00
198,681.51
Construction in Progress
0.00
365,264.27
235,004.38
0.00
0.00
365,264.27
235,004.38
754,422.04
Total Prop., Plant, & Equip.
0.00
20,173,598.17
0.00
316,420.90
0.00
20,490,019.07
0.00
19,982,539.59
Depreciation
0.00
(9,526,412.49)
364,755.69
(10,547.36)
0.00
(9,536,959.85)
687,681.61
(8,513,718.91)
Net Property, Plant & Equip
0.00
10,647,185.6E
�,
305,873.54
10,953,059.22
11,468,820.68
.Q PV *'F)
0.00
4,670,878.65
0.00
4,670,878.65
4,616,698.65
Total Assets
$2,846,657.21
$16,007,998.64
0.00
$2,031,342.65
0.00
$20,885,998.50
0.00
$18,060,461.21
Liab. and District Equity
Current Liabilities:
A, -nts Payable
322,555.47
115,511.15
0.00
$438,066.62
$2,993.96
?ayables
370.45
0.00
0.00
$370.45
$370.45
C,. Jevelopment Deposits
0.00
14,240.16
0.00
14,240.16
14,240.16
Sales and Use Tax Payable
0.00
0.00
0.00
Due to City of Costa Mesa
0.00
0.00
0.00
0.00
0.00
Due to Other Governments
0.00
235,004.38
0.00
235,004.38
21,189.56
Deferred Revenue
0.00
0.00
0.00
0.00
0.00
Total Current Liabilities
322,925.92
364,755.69
0.00
687,681.61
38,794.13
District Equity:
Contributed Capital
0.00
4,670,878.65
0.00
4,670,878.65
4,616,698.65
Res for Trash Assessment Rfnd
0.00
0.00
0.00
0.00
0.00
Reserved for Capital Outlay
0.00
2,750,302.89
0.00
2,750,302.89
2,240,329.89
Unreserved
2,523,731.29
8,222,061.41
2,031,342.65
12,777,135.35
9,917,890.72
Current Earnings
0.00
0.00
0.00
0.00
1,246,747.82
Total Retained Earnings
2,523,731.29':
15,643,242.95
2,031,342.65
15,527,438.24
13,404,968.43
Total District Equity
2,523,731.29
15,643,242.95
2,031,342.65
20,196,316.89
18,021,667.08
Total Liab. & Diet. Equity
$2,846,657.21
$16,007,998.64
$2,031,342.65
$20,885,998.50
$18,060,461.21
-�oa ate
Scow, .Puwti �i i►c� �o, Al'vw-.
5
Attachment 3
COSTA MESA SANITARY DISTRICT
STATEMENT OF REVENUES AND EXPENSES
AS OF JUNE 30, 2000
6
6
SEWER
FACILITIES
ACTUAL
TOTALS
SOLID WASTE
LIQUID WASTE
CONSTRUCTION
REVOLVING
Combined Fund.
Fiscal Year(12
:oust Name
FUND
FUND
FUND
FUND
A. -Of 6/30/00(12moe)
1998 - 1999
Operating Revenues:
Solid Waste Charges
3,242,526.12
$0.00
0.00
0.00
3,242,526.12
3,417,035.74
Liquid Waste Charges
0.00
1,382,404.91
0.00
0.00
1,382,404.91
1,456,819.34
Permits 6 Inspection Fees
0.00
23,044.18
0.00
0.00
23,044.18
14,694.00
O.C.S.D. Fees -CMSD Share
0.00
19,841.79
0.00
108,120.84
127,962.63
8,031.23
Other Charges for Services
46.85
46.85
0.00
0.00
93.70
804.80
Sale of Maps and Publ.
0.00
301.00
0,00
0.00
301.00
74.00
Orange County Bankruptcy Reimb.
211,564.06
211,564.07
0.00
0.00
423,128.13
0.00
Other Reimbursements
544.98
544.98
0.00
(20,000.00)
(18,910.04)
26,296.50
Reimb. Of Mandated costs
5,054.50
5,054.00
0.00
0.00
10,108.50
- 0,00
Special Assessments
0.00
0.00
0.00
0.00
0.00
3,325.75
Total Operating Revenues
3,459,736.51
1,642,801.78
0.00
88,120.84
5,190,659.13
4,927,081.36
Operating Expenses:
Solid Waste Disposal:
Trash Hauler
1,966,843.60
0.00
0.00
0.00
1,966,843.60
1,755,505.51
Large Item Pick -Up
7,454.73
0.00
0.00
0.00
7,454.73
7,000.00
Contractual Services - General
84,943.46
0.00
0.00
0.00
84,943.46
100,593.92
Contract Code Enforcement
19,917.58
0.00
0.00
0.00
19,917.58
14,536.17
Liquid Waste Disposal:
0.00
0.00
0.00
0.00
0.00
0.00
Sewer Repairs and Maintenance
0.00
82,203.04
0.00
0.00
82,203.04
13,498.71
Contractual Services - Liquid
0.00
500,838.74
0.00
0.00
500,838.74
631,513.71
Dump Charges:
0.00
0.00
0.00
0.00
0.00
0.00
Recycling and Disposal
1,638,937.41
0.00
0.00
0.00
1,636,937.41
1,323,551.36
General 6 Administration
0.00
0.00
0.00
0.00
0.00
0.00
Transcription Services
2,387.88
2,387.87
0.00
0.00
4,775.75
0.00
Board Member Fees
10,650.00
10,650.00
0.00
0.00
21,300.00
18,300.00
General Liability
17,868.98
17,868.99
0.00
0.00
35,737.97
36,240.60
Public Info /Edu & Com Prom
(4,364.29)
(4,364.30)
0.00
0.00
(8,728.59)
15,688.81
Manager /Engineer
17,514.00
145,322.65
0.00
0.00
162,836.65
131,716.00
Special Program Costs
9,139.31
0.00
0.00
0.00
9,139.31
32,826.91
Attorney
15,050.00
13,537.50
0.00
0.00
28,587.50
0.00
Travel 6 Meetings
2,986.50
2,986.40
0.00
0.00
5,972.90
2,385.00
Professional Organizations -Dues
1,933.00
1,933.00
0.00
0.00
3,866.00
6,242.22
Photocopy Supplies
(1.00)
(1.00)
0.00
0.00
(2.00)
0.00
'.timedia Prom /Subsc 6 Postage
2,270.59
2,320.59
0.00
0.00
4,591.18
0.00
iting Services
7,635.50
8,135.50
0.00
0.00
15,771.00
0.00
- ofessional Service.
0.00
0.00
0.00
0.00
0.00
0.00
Office Equipment
0.00
1,313.47
0.00
0.00
1,313.47
0.00
Depreciation
0.00
424,101.40
`
y4C
0.00
5,273.68
429 375.08
0.00
Total Operating Exp .... a
3,801,167.25
1,209,233.85
0.00
5,273.68
5,015,674.78
4,089,598..9-2
OPERATING INCOME(LOSS) _40
(341,430.74)
433,567.93
0.00
82,847.16
174,989.35
837,482
44
Nonoperating Revenue (Expenses):
Investment Earning.
231,299.31
107,474.03
8,519.06
79,510.99
426,803.39
277,961.89
Taxes
339,285.93
286,686.45
0.00
0.00
625,972..28
144,302.51
Sewer Permits
/ 0.00
3,045.00
0.00
0.00
3,045.00
O.00
Annexation Fees
42.50
42.50
0.00
0.00
85.00
0.00
Excessive Effluent Discharge
0.00
8,725.50
0.00
0.00
8,725.50
0.00
ERAF Reimbursement AB1661 % 686.19
686.19
0.00
0.00
1,372.38
0.00
Other State Grant. .f
687.63
0.00
0.00
0.00
687.63
0.00
Other Governmental Agencies /i
4,865.78
0.00
0.00
0.00
4,865.78
0.00
Contributions /
5,575.00
0.00
0.00
0.00
5,575.00
0.00
Gain (LC.$) /Disposal of Assets �/
0.00
0.00
0.00
0.00
0.00
0.00
Nonoperating Income - Other
7,917.15
7,917.15
0.00
0.00
15,834.30
35,977.52
Gain (Lass) on Investment.
0.00
0.00
0.00
0.00
0.00
0.00
Nonoperating Expenses - Other
(478.43)
(478.42)
0.00
0.00
956.85
0.00
Trustee Fees
(195.61)
(195.61)
0.00
0.00
391.22
0.00
Professional Services - Other
0.00
0.00
0.00
0.00
0.00
0.00
Capital Replacement Reserve
0.00
0.00
0.00
0.00
0.00
0.00
Total Nonoperating Rev (Exp)
589,685.35
413,90179
8,519,06
79,510.99
11091,618.19
458,241.92
NRT INCOME
248,254.61
847,470.72
8,519.06
162,358.15
$1,266,602.54
$1,295. 24.36
6
6
ACCOUNT NAME
Operating Revenues:
Solid Waste Charges
Other Charges for Services
Other Reimbursements
Orange County Bankruptcy Reimb.
Reimbursement -Of Mandated Costs
Special Assessments
Total Operating Revenues
Operating Expenses:
Solid Waste Disposal:
Trash Hauler
Large Item Pick -Up
Contractual Services - General
Contract Code Enforcement
Recycling and Disposal
General & Administration
Transcription Services
Board Member Fees
Gep ^-al Liability
P1 Info /Edu & Com prom
Marx,, er /Engineer
Special Program Costs
Attorney
Travel & Meetings
Professional Organizations -Dues
Photocopy Supplies
Multimedia Prom /Subsc & Postage
Auditing Services
Professional Services
Depreciation
Total Operating Expenses
OPERATING INCOME (LOSS)
Nonoperating Revenue (Expenses):
Investment Earnings
Taxes
Annexation Fees
EFAF Reimbursements
Other State Grants
Other Government Agencies
Contributions
Gain (Loss) /Disposal of Assets
Nonoperating Income - Other
Gain (Loss)/ Investments
Nonoperating Expenses - Other
Trustee Fees
Pr-- ,ssional Services - Other
C it Replacement Reserve
Total Nonoperating Rev (Exp)
COSTA MESA SANITARY DISTRICT
STATEMENT OF REVENUES AND EXPENSES
BUDGET VS ACTUAL
SOLID WASTE FUND(594)
FOR THE TWELVE MONTHS ENDED JUNE 30, 2000
BUDGET ACTUALS
Attachment 3
VARIANCE: Through June
FAVORABLE 1998 -1999
(UNFAVORABLE) ACTUALS
$3,698,277.00
$3,242,526.12
10,650.00
($455,750.88)
17,868.98
$3,417,700.00
500.00
46.85
17,514.00
($453.15)
9,139.31
804.80
0.00
544.98
2,966.50
$544.98
1,933.00
13,148.25
0.00
211,564.06
2,270.59
$211,564.06
7,635.50
0.00
0.00
5,054.50
0.00
$5,054.50
0.00
0.00
3,000.00
0.00
18,350.00
($3,000.00)
(17,662.37)
0.00
3,701,777.00
3,459,736.51
4,865.78
(242,040.49)
25,000.00
3,433,315.93
2,038,409.00
7,000.00
183,950.00
20,000.00
1,624,900.00
4,000.00
10,000.00
18,480.00
2,250.00
20,000.00
55,350.00
22,500.00
4,000.00
2,250.00
250.00
2,500.00
2,275.00
0.00
0.00
1,966,843.60 71,565.40
7,454.73 (454.73)
84,943.46 99,006.54
19,917.58 82.42
1,638,937.41 (14,037.41)
2,387.88
1,612.12
10,650.00
(650.00)
17,868.98
611.02
(4,364.29)
6,614.29
17,514.00
2,486.00
9,139.31
46,210.69
15,050.00
7,450.00
2,966.50
1,013.50
1,933.00
317.00
(1.00)
251.00
2,270.59
229.41
7,635.50
(5,360.50)
0.00
0.00
0.00
0.00
1,915,496.03
0.00
100,593.92
14,536.17
1,318,391.11
14,710.50
18,120.30
2,784.82
25,013.91
131,716.00
22,275.00
1,692.50
3,121.11
448.47
2,305.19
0.00
0.00
0.00
0.00
4,018,114.00
3,801,167.25
216,946.75
3,571,405.03
(316,337.00)
(341,430.74)
(458,987.24)
(138,089.10)
210,800.00
231,299.31
20,499.31
186,983.68
60,425.00
339,285.83
278,860.83
72,151.26
1,313.50
42.50
(1,271.00)
0.00
0.00
686.19
686.19
0.00
18,350.00
687.63
(17,662.37)
0.00
0.00
4,865.78
4,865.78
0.00
25,000.00
5,575.00
(19,425.00)
0.00
0.00
0.00
0.00
0.00
0.00
7,917.15
7,917.15
0.00
0.00
0.00
0.00
0.00
(1,000.00)
(478.43)
521.57
13,025.76
0.00
(195.61)
(195.61)
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
314,888.50
589,685.35
274,796.85
272,160.70
NET INCOME ($1,448.50) $248,254.61 ($184,190.39) $134,071.60
7
Attachment 3
STATEMENT OF REVENUES AND EXPENSES
BUDGET VS ACTUAL
LIQUID WASTE FUND(595)
FOR THE TWELVE MONTHS ENDED JUNE 30, 2000
VARIANCE: Through June
FAVORABLE 1998 -99
ACCOUNT NAME BUDGET ACTUALS (UNFAVORABLE) ACTUALS
Operating Revenues:
Liquid Waste Charges
1,487,866.00
1,382,404.91
(105,461.09)
1,456,819.34
Permits & Inspection Fees
10,000.00
23,044.18
13,044.18
14,694.00
O.C.S.D. Fees
6,000.00
19,841.79
13,841.79
8,031.23
Other Charges for Services
500.00
46.85
(453.15)
402.40
Other Reimbursements
0.00
544.98
544.98
13,148.25
Orange County Bankruptcy Reimb.
0.00
211,564.07
211,564.07
0.00
Reimbursement -Of Mandated Costs
0.00
5,054.00
5,054.00
0.00
Sales of Maps
100.00
301.00
201.00
74.00
Special Charges
3,000.00
0.00
(3,000.00)
1,662.88
Total Operating Revenues
1,507,466.00
1,642,801.78
135,335.78
1,493,169.22
Operating Expenses:
Liquid Waste Disposal:
Sewer Repairs and Maintenance
28,550.00
82,203.04
(53,653.04)
13,498.71
Contractual Services - Liquid
771,320.00
500,838.74
270,481.26
631,513.71
r
General & Administration
Transcription Services
4,000.00
2,387.87
1,612.13
0.00
Board Member Dues
10,000.00
10,650.00
(650.00)
9,150.00
General Liability
18,480.00
17,868.99
611.01
18,120.30
Public Info /Edu & Com Prom
2,250.00
(4,364.30)
6,614.30
7,844.41
Manager /Engineer
158,200.00
145,322.65
12,877.35
131,716.00
Attorney
22,500.00
13,537.50
8,962.50
20,193.88
Travel & Meetings
4,000.00
2,986.40
1,013.60
1,192.50
Professional Organizations -Dues
2,250.00
1,933.00
317.00
3,121.11
Photocopy Supplies
250.00
(1.00)
251.00
0.00
Multimedia Prom /Subscrip & Post
2,500.00
2,320.59
179.41
0.00
Auditing Services
2,275.00
8,135.50
(5,860.50)
0.00
Professional Services
0.00
0.00
0.00
0.00
Office Equipment
1,450.00
1,313.47
136.53
0.00
Depreciation
0.00
424,101.40
(424,101.40)
0.00
Total Operating Expenses
1,028,025.00
1,209,233.85
(181,208.85)
83.6,350.61
OPERATING INCOME(LOSS)
479,441.0.0
433,567.93
316,544.63
656,818.61
Nonoperating Revenue (Expenses):
Investment Earnings
99,200.00
107,474.03
8,274.03
88,947.80
Taxes
60,425.00
286,686.45
226,261.45
72,151.26
Sewer Permits
2,000.00
3,045.00
1,045.00
0.00
Annexation Fees
1,313.50
42.50
(1,271.00)
0.00
Excessive Effluent Discharge
6,048.00
8,725.50
2,677.50
0.00
EFAF Reimbursement
0.00
686.19
686.19
0.00
Other State Grants
0.00
0.00
0.00
0.00
Gain (Loss) /Disposal of Assets
0-.00
0.00
0.00
0.00
Nonoperating Income - Other
0.00
7,917.15
7,917.15
17,988.76
Gain (Loss) on Investments
0.00
0.00
0.00
0.00
Nonoperating Expenses - Other
(11000.00)
(478.42)
521.58
0.00
Trustee Fees
0.00
(195.61)
(195.61)
0.00
Professional Services -Other
0.00
0.00
0.00
0.00
Capital Replacement Reserve
0.00
0.00
0.00
0.00
Total Nonoperating Rev (Exp)
167,986.50
413,902.79
245,916.29
179,087.82
NET INCOME
$647,427.50
$847,470.72
$562,460.92
$835,906.43
i
ATTACHMENT 3
COSTA MESA SANITARY DISTRICT
CONSTRUCTION IN PROGRESS*
FOR THE TWELVE MONTHS ENDED JUNE 30, 2000
CONSTRUCTION IN PROGRESS: REVOLVING FUND 593 ACCT #500000
990007 #128 - Mesa /Birch Swr Relgn $221,000.00 0.00
TOTAL CAP.IMPROVEMENT RSRV
GRAND TOTAL
*Unaudited Financial Statement
221,000.00 0.00
0.00 0.00 $221,000.00
0.00 0.00 221,000.00
$3,283,712.22 $79,836.31 $354,587.39 $184,382.81 $2,849,288.52
9
CAPITAL REPLACEMENT RESERVE
PRIOR YEARS'
CAPITAL
BUDGET
ENCUMBRANCES
ACTUALS
EXPENDITURES
BALANCE
PROG #
CURRENT YEAR PROJECTS
990001
#149 Sinking Fd /Swr Replm
320,000.00
0.00
0.00
0.00
320,000.00
990020
#156 Earthquake /Major Emerg.Sewer
277,000.00
0.00
0.00
0.00
277,000.00
990023
#159 Televising Sewer Lines (CRR)
18,000.00
0.00
0.00
0.00
18,000.00
990027
#164 Misc. Sewer Work /Manhole Adj
50,000.00
12,960.00
36,184.29
0.00
855.71
Current Year Sub -Total
665,000.00
12,960.00
36,184.29
0.00
615,855.71
PRIOR YEARS' PROJECTS
990007
#128 - Mesa /Birch Swr Relgn
6,527.00
0.00
0.00
71,973.00
6,527.00
990008
#129 - Bristol St. Pump Stn.
131,487.00
0.00
8,450.79
90,419.85
123,036.21
990009
#135- Reconst.FrcMn EldenII
130,201.18
0.00
0.00
0.00
130,201.18
990017
#147- Update Early Wrn Sys
98,225.41
9,726.31
2,750.00
1,774.59
85,749.10
990001
#149- Sinking Fd /Swr Replm
700,805.00
0.00
0.00
0.00
700,805.00
990002
#150- Update Pump Stn Alrm(FD BAL)
16,527.30
0.00
330.99
0.00
16,196.31
990003
#151 - Reconst. Var Swr Lns
361,303.00
54,900.00
165,260.11
8,863.00
141,142.89
990019
4152 - Televising Swr Lines
15,236.00
0.00
0.00
0.00
15,236.00
990005
#153- Swr Lat Root Study
14,055.00
0.00
9,639.00
0.00
4,416.00
990019
#155 -Swr Master Plan
18,000.00
0.00
0.00
6,110.44
18,000.00
990020
#156 -Major Emerg Swr Lines
596,827.01
0.00
0.00
0.00
596,827.01
990021
#157- Televising Swr Lines
17,000.00
0.00
0.00
0.00
17,000.00
990023
#159- Televising Swr Lines
17,000.00
0.00
8,622.52
0.00
8,377.48
990024
#161 - Constr Water Svc,ll Stns
70,000.00
0.00
4,725.00
0.00
65,275.00
"'025
#162 -Pilot Prog,Use of Enzymes
60,000.00
2,250.00
6,950.00
0.00
50,800.00
)26
#163 - Upgrade Emerg Response Sys
134,758.07
0.00
102,333.62
5,241.93
32,424.45
Sy0027
#164- Misc.Swr Work /Manhole
9,760.25
0.00
9,341.07
0.00
419.18
Total Operating Expenses
2,397,712.22
66,876.31
318,403.10
184,382.81
2,012,432.81
TOTAL CAP.REPLACEMENT RSRV
$3,062,712.22
$79,836.31
$354,587.39
$184,382.81
$2,628,288.52
CONSTRUCTION IN PROGRESS: REVOLVING FUND 593 ACCT #500000
990007 #128 - Mesa /Birch Swr Relgn $221,000.00 0.00
TOTAL CAP.IMPROVEMENT RSRV
GRAND TOTAL
*Unaudited Financial Statement
221,000.00 0.00
0.00 0.00 $221,000.00
0.00 0.00 221,000.00
$3,283,712.22 $79,836.31 $354,587.39 $184,382.81 $2,849,288.52
9
Id
4.
COSTA MESA SANITARY DISTRICT
GENERAL FUND
PROPOSED BUDGET
1999 -2000 FISCAL YEAR
CAPITAL PROJECTS
PROPOSED 99 -00
149 Sinking Fd /Future Sewer Replcmnt (ERE
156 Earthquake /Major Emerg. Sewer(CRR)
1S9 Televising Sewer Lines CUR)
164 Misc. Sewer Wow rk /Manhole Adj.(CRR)
TOTAL PROPOSED CAPITAL PROJECTS
TOTAL EXPENSES
FUND EQUITY
Trash Reserve
Sewer Reserve
Facility Replacement Reserve
General Operating Reserve
Sewer Construction Reserve(Closeout -Sewer Constr Fd)
Sinking Fund/ Fixture Sewer Replacement Reserve
Capital Replacement Reserve
Total Fund Equity
a-vok
dldu«
all U K
3900
OK
/Om
ATTACHMENT 4
COMBINED
TRASH SEWER TOTAL
0.00
320,000.00
320,000.00
0.00
277,000.00
277,000.00
0.00
18,000.00
18,000.00
0.00
50,000.00
50,000.00
0.00
665,000.00
665,000
00 ;
4,000,855.00 1,674,025.00 5,674,880 00
June 30, 2000
Proposed
FY 1999 -2000
0.00 0.00
888.00 888.00
333,516.00
3,360,416.00
110,770.00
1,020,805.00
1,811,623.00
6,638,018.00
C AR = - ClPr�*/_ fiF1 r (EMF,1V 9 FJ4evIr.
10
;L MPO 1 -020
COSTA MESA SANITARY DISTRICT
_ DEPARTMENT OF FINANCE
INTEROFFICE MEMORANDUM DIRECTOR OF FINANCE
TO: SANITARY DISTRICT BOARD OF DIRECTORS
FROM: MARC R. PUCKETT, DIRECTOR OF FINANCE
DATE: AUGUST 10, 2000
SUBJECT: TREASURER'S REPORT FOR THE MONTH OF JULY 2000
Attached is the Treasurer's Report for the month of July, 2000. This report of the District's portfolio
lists the types of investments, institutions, maturity dates and interest rates along with the District's bank
reconciliation. All of the District's investments as of July 31, 2000, are in compliance with both the
Investment Policy and the California Government Code. All market values provided in this report were
obtained from the District's custodial bank, Bank of New York. As of July 31, 2000, the District has
adequate liquid cash reserves necessary to meet its obligations for the next six months.
The weighted average interest rate for the Costa Mesa Sanitary District investment portfolio at July 31,
2000, was 6.34 %. The weighted average days to maturity was 366 days.
MAR R. PUCKETT
Director of Finance
Attachment
ACTIVE ACCOUNTS
Bank of America
Reconciling Items
Total Active Accounts
INVESTMENTS
COSTA MESA SANITARY DISTRICT
TREASURER'S REPORT OF MONIES ON DEPOSIT
AS OF JULY 31, 2000
DEPOSITS OUTSTANDING
BANK BALANCE IN TRANSIT CHECKS BOOK BALANCE
$ 5,581.43 - 2,042.00 3,539.43
19,167.20 (19,167.20)
5,581.43 - 21,209.20 (15,627.77)
Local Agency Investment Fund 1,829,595.26
Sweep Account 0.01
Medium Term Corporate Notes 2,782,789.17
Commercial Paper 970,177.78
Federal Agency Securities 3,978,871.88
Total Investments 9, 561, 434.10 -
TOTAL CASH & INVESTMENTS $ 9,567,015.53 -
/D -00
MARC R. PUCKETT DATE
City Treasurer
1, 829, 595.26
0.01
2,782,789.17
970,177.78
3,978,871.88
- 9,561,434.10
21,209.20 9,545,806.33
l
COSTA MESA SANITARY DISTRICT
INVESTMENT ACTIVITY SUMMARY
FOR THE MONTH OF JULY 2000
Total investments outstanding as of June 30, 2000
Additions:
Investment Purchases:
None
Deductions:
Investment Maturity Proceeds:
None
Investments Called:
None
Purchase Maturity Coupon
Date Date Rate
Net increase (decrease) in Sweep Account
Net increase (decrease) in LAIF
Total investments outstanding as of July 31, 2000
$ 9,855,683.52
Cost
(294,249.42)
$ 9,561,434.10
3
INSTITUTION
Local Agency Investment Fund
Bank of New York
Bank of America N A
Union Bank
Bank of America N A
Union Bank
Salomon Smith Barney
Bank of America N A
Bank of America N A
Salomon Smith Barney
TOTAL
KEY: STP - State Treasurers Pool
FHLB - Federal Home Loan Bank
CP- Commercial Paper
INTEREST
RATE
6.443%
5.280%
5.450%
6.100%
5.750%
6.750%
5.450%
7.125%
6.505%
7.500%
COSTA MESA SANITARY DISTRICT
INVESTMENTS AND INVESTMENT EARNINGS
AS OF JULY 31, 2000
INTEREST
INVESTMENT EARNED AT PURCHASE
DESCRIPTION AMOUNT 07/31/00 DATE
STP
SWEEP
FFCB
C P !Galaxy Funding)
MTCN (Nationsbank Corp.)
MTCN (Aetna Services)
FNMA
MTCN (Daimler Chrysler)
FHLB
FHLMC
$ 1,829,595.26
Bullet
08/29/00
Bullet; S &P rated as A- 1 /Moodys rated as P -1.
0.01
Bullet; S &P rated as A +; Moodys rated as Aa2.
-
--
998,560.00
27,098.61
03/01/02
08/02/99
970,177.78
25,077.78
05/23/03
03/06/00
991,770.00
21,722.22
04/18/00
791,439.17
24,900.00
05/04/00
982,890.00
26,795.83
07/23/99
999,580.00
26,916.66
03/15/00
997,421.88
21,141.25
10/15/99
1,000,000.00
14,166.66
05/23/00
$ 9,561,434.10
187,819.01
FNMA - Federal National Mortgage Assoc.
SWEEP - Stagecoach Treasury Money Market Fund
FFCB - Federal Farm Credit Bank
GENERAL FUND
SEWER CONSTRUCTION FUND
FACILITIES REVOLVING FUND
CMSD SOLID WASTE FUND
CMSD LIQUID WASTE FUND
TOTAL
MATURITY
DATE COMMENTS
08/02/00
Bullet
08/29/00
Bullet; S &P rated as A- 1 /Moodys rated as P -1.
03/15/01
Bullet; S &P rated as A +; Moodys rated as Aa2.
08/15/01
Bullet; S &P rated as A; Moodys rated as A3.
02/04/02
Callable 08/04/99, continuous call thereafter
03/01/02
Bullet; S &P rated as A +; Moodys rated as Al.
10104/02
Callable 10 104 100; recurring call every 6 months
05/23/03
Callable 05/23/01; callable with 10 days notice.
MTCN - Medium Term Corporate Note
FHLMC - Federal Home Loan Mortgage Corporation
COSTA MESA SANITARY DISTRICT
CASH BALANCE BY FUND
AS OF JULY 31. 2000
591
592
593
594
595
$ (11,830.29)
177,637.68
1,729,249.11
2,436,351.46
$ 9,545,806.33
COSTA MESA SANITARY DISTRICT
SUMMARY OF POLICY LIMITATIONS
AS OF JULY 31, 2000
CURRENT
PERCENTAGE
BASED ON MARKET
DESCRIPTION VALUE AS OF 07/31/00
MAXIMUM
PERCENTAGE
U.S. Treasury Bills
0.00%
UNL
U.S. Treasury Notes
0.00%
UNL
Federal Agency Issues:
FICB
0.00%
20.00%
FFCB
10.44%
20.00%
FLB
0.00%
20.00%
FHLB
10.43%
20.00%
FNMA
10.28%
20.00%
FHLMC
10.46%
20.00%
Other *
0.00%
20.00%
Banker's Acceptances
0.00%
40.00%
Certificates of Deposit
0.00%
UNL
Negotiable Certificates of Deposits
0.00%
30.00%
Commercial Paper
10.15%
15% or 30 %\(1)
Medium Term Corporate Notes
29.10%
30.00%
Repurchase Agreements
0.00%
UNL
Reverse Repurchase Agreements
0.00%
10% of base
LAIF (Local Agency Investment Fund)
19.14%
$30,000,000.00
Current Balance
$1,829,595.26
Orange County Treasurer's Pool
0.00%
35.00%
Money Market Mutual Funds (Sweep Account)
0.00%
10% per fund (2)
Asset - Backed and Mortgage - Backed Securities
0.00%
20.00%
TOTAL
100.00%
% Rounds 5/4
% of Portfolio Maturing within one year 51.59% no less than 25%
% of Portfolio Maturing or Callable within one year 81.83%
(1) Current dollar weighted average maturity as of 07/31/00 is 29 days.
(2) Also limited to 20% in total.
*These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE
5
COSTA MESA SANITARY DISTRICT
OUTSTANDING INVESTMENTS BY INSTRUMENT TYPE
AS OF JULY 31, 2000
$ 9,561,434.10 9,549,102.04 100.000%
% Rounds 5/4
92
TYPE OF
PURCHASE
MATURITY
INTEREST
MARKET
% OF
INSTITUTION
INVESTMENT
DATE
DATE
RATE
COST
VALUE
PORTFOLIO
SPECIAL CHARACTERISTICS OF INVESTMENTS
LAIF
POOL
N/A
CONTINUOUS
6.443% $
1.829,595.26
1,829,595.26
19.135%
Local Agency Investment Fund - State Treasurer's Pool
Bank of New York
SWEEP
N/A
CONTINUOUS
5.280%
0.01
0.01
0.000%
Stagecoach Funds Inc. - Treasury Money Market Mutual Fund
Bank of America N.A.
FFCB
08/02/99
08/02/00
5.450%
998,560.00
1.000,000.00
10.444%
Bullet
Union Bank
CP (Galaxy Funding)
03/06/00
08/29/00
6.100%
970,177.78
969,313.02
10.147%
S & P rated as A -1; Moodys rated as P -l.
Salomon Smith Barney
FNMA
07/23/99
02/04/02
5.450%
982,890.00
975,156.25
10.280%
Callable 08/04/99, continuous call thereafter
Salomon Smith Barney
FHLMC
05/23/00
05/23/03
7.500%
1,000,000.00
1,000,170.00
10.459%
Callable 05/23/01, callable w /10 days notice.
Union Bank
MTCN (Aetna Services)
05 /04/00
08/15/01
6.750%
791,439.17
794,000.00
8.277%
Bullet; S & P rated as A; Moodys rated as A3.
Bank of America N.A.
MTCN (Nationsbank Corp.)
04/18/00
03/15/01
5.750%
991,770.00
991,840.00
10.373%
Bullet; S & P rated as A +; Moodys rated as Aa2.
Bank of America N.A.
MTCN (Daimler Chrysler)
03/15/00
03/01/02
7.125%
999,580.00
1,000,590.00
10.454%
Bullet; S & P rated as A +; Moodys rated as Al.
2,782,789.17
2,786,430.00
29.104%
Bank of America N.A.
FHLB
10/15/99
10/04/02
6.505%
997,421.88
988,437.50
10.432%
Callable 10/04/00; recurring call every 6 months
$ 9,561,434.10 9,549,102.04 100.000%
% Rounds 5/4
92
INSTITUTION
Local Agency Investment Fund
Bank of New York
Bank of America N.A.
Union Bank
Bank of America N.A.
Union Bank
Salomon Smith Barney
Bank of America N.A.
Bank of America N.A.
Salomon Smith Barney
COSTA MESA SANITARY DISTRICT
OUTSTANDING INVESTMENTS
AS OF JULY 31, 2000
TYPE OF
PURCHASE
MATURITY/
DAYS TO
COUPON
INVESTMENT
DATE
CALL DATE
MATURITY
RATE
6.287 %
970,177.78
Pool
991,770.00
7.630 %
1
6.443 %
Sweep
1
5.280 %
FFCB
08/02/99
08/02/00
2
5.450 %
CP (Galaxy Funding)
03/06/00
08/29/00
29
6.100 %
MTCN (Nationsbank Corp.)
04/18/00
03/15/01
227
5.750 %
MTCN (Aetna Services)
05/04/00
08/15/01
380
6.750 %
FNMA
07/23/99
02/04/02
553
5.450 %
MTCN (Daimler Chrysler)
FHLB
FHLMC
WEIGHTED AVERAGE INTEREST RATE OF PORTFOLIO
WEIGHTED AVERAGE YIELD TO MATURITY
WEIGHTED AVERAGE DAYS TO MATURITY
v
Continuous
03/15/00 03/01/02 578
10/15/99 10/04/02 795
10/04/00
05/23/00 05/23/03 1,026
05/23/01
Total outstanding investments
6.34 %
6.64 %
366 DAYS
7.125 %
6.505 %
7.500 %
YIELD TO
MATURITY
COST
6.443 % $
1,829,595.26
5.280 %
0.01
5.600 %
998,560.00
6.287 %
970,177.78
6.691 %
991,770.00
7.630 %
791,439.17
6.190 %
982,890.00
7.146 % 999,580.00
6.601 % 997,421.88
7.500 % 1,000,000.00
$ 9,561,434.10
COSTA MESA SANITARY DISTRICT
SCHEDULE OF INVESTMENTS OUTSTANDING
FOR ALL MATURITIES WITH MARKET VALUES
AS OF JULY 31, 2000
PURCHASE
DATE
MATURITY
DATE
INSTITUTION
TYPE OF
INVESTMENT
PAR
INTEREST
RATE
COST
MARKET
VALUE
N/A
CONTINUOUS
LAIF
POOL
$ 1,829,595.26
6.443%
1,829,595.26
1,829,595.26
N/A
CONTINUOUS
Bank of New York
SWEEP
0.01
5.280%
0.01
0.01
08/02/99
08/02/00
Bank of America N.A.
FFC B
1,000,000.00
5.450%
998,560.00
1,000,000.00
03/06/00
08/29/00
Union Bank
C P (Galaxy Funding)
1,000,000.00
6.100%
970,177.78
969,313.02
04/18/00
03/15/01
Bank of America N.A.
MTCN (Nationsbank Corp.)
1,000,000.00
5.750%
991,770.00
991,840.00
05/04/00
08/15/01
Union Bank
MTCN (Aetna Services)
800,000.00
6.750%
791,439.17
794,000.00
03/15/00
01/03/02
Bank of America N.A.
MTCN (Daimler Chrysler)
1,000,000.00
7.125%
999,580.00
1,000,590.00
07/23/99
02/04/02
Salomon Smith Barney
FNMA
1,000,000.00
5.450%
982,890.00
975,156.25
10/15/99
10/04/02
Bank of America N.A.
FHLB
1,000,000.00
6.505%
997,421.88
988,437.50
05/23/00
05/23/03
Salomon Smith Barney
FHLMC
1,000,000.00
7.500%
1,000,000.00
1,000,170.00
Total investments outstanding
o
ACCRUED
INTEREST
27,098.61
25,077.78
21,722.22
24,900.00
26,916.66
26,795.83
21,141.25
14.166.66
$ 9,629.595.27 9,561,434.10 9,549,102.04 187,819.01
NET
GAIN /LOSS
IF SOLD
1,440.00
(864.76)
70.00
2,560.83
1,010.00
(7,733.75)
(8,984.38)
170.00
(12,332.06)
TYPE OF INVESTMENT
FNMA
FHLB
FHLMC
0
COSTA MESA SANITARY DI
CALLSCHEDULE
AS OF JULY 31, 2000
PURCHASE MATURITY INTEREST
DATE DATE RATE
07/23/99 02/04/02 5.450%
10/15/99 10/04/02 6.505%
STRICT
CALL
DATE COST PAR
Continuous $ 982,890.00 1,000,000.00
10/04/00 997,421.88 1,000,000.00
05/23/00 05/23/03 7.500% 05/23/01 1,000,000.00 1,000,000.00
COSTA MESA SANITARY DISTRICT DAILY CASH FLOWS
AS OF JULY 31, 2000
12, 000, 000
10, 000, 000
8,000,000
W
U
6,000, 000
4,000,000
2,000,000
00 00 00 00 00 00 00 g0 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00
DATE
COSTA MESA SANITARY DISTRICT CASH FLOWS
AS OF JULY 31, 2000
1,800,000
- - - -- --
1,600,000
1,400,000
1,200,000
1,000,000
800,000
p�q
600,000
400,000
200,000
rn rn rn rn rn rn o 0 0 0
rn rn rn rn rn o 0 0 0
0 0
0 0
0
Date
�'
REVENUE EXPENSE
7.50
7.00
6.50
F 6.00
z
w
U
W4
a 5.50
N
5.00
4.50
1999 /2000 MARKET RATES AS OF JULY 31, 2000
4.00
00 00 00 }0j0) 00 CO C0 00 00 Op 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00
oN NCO �O tic, N^ O Npc �� NO YN NCo o Cr (3 Nti (Z 4 1� 1311� ti , ti Nn 1N N� ooj Cn p N
DATE
COSTA MESA SANITARY DISTRICT - ASSET ALLOCATION
AS OF JULY 31, 2000
FEDERAL HOME FEDERAL MEDIUM TERM
LOAN NATIONAL CORPORATE
MORTGAGE MORTGAGE
NOTES
COMMERCIAL CORPORATION
ASSOCIATION 30%
PAPER 100/0 10°x6
10%
FEDERAL FARM LOCAL AGENCY FEDERAL HOME
CREDIT BANK INVESTMENT LOAN BANK
10% FUND 10%
20%
% Rounded 5/4
w
F;
Local Agency Investment Fund
aFederal Home Loan Mortgage Corp
MFederal Home Loan Bank
. Federal National Mortgage Assn
Federal Farm Credit Bank
F] Medium Term Corporate Notes
F] Commercial Paper
Total
In Thousands
$ 1,829
1,000
997
983
999
2,783
970
$ 9,561
COSTA MESA SANITARY DISTRICT - PORTFOLIO INTEREST RATE INFORMATION
AS OF JULY 31, 2000
6.75
6.50
6.25
6.00
Z
or
5.75
/1.010
Ey
5.50
W
U
W 5.25
a
A
5.00
7-
4.75
4.50
4.25
4.00
0rl Or1 Or1 0A OA 0lb OOo O'b 0lb Olb 0� O, O� O� 0 OW O0 O5 00 00 00 cO Ob 00 00 00 00 00 00 00 00 00 00 00 OO OO
DATE
~p F—cmSD AVERAGE - -LAIF T -BILL (1 YEAR) --T -NOTE (3 YEAR) OCIP
COSTA MESA SANITARY DISTRICT - MATURITIES DISTRIBUTION
AS OF JULY 31, 2000
39.726%
------ - - - - -- -----------------
29.011%
300/b-
25%- 20.890%
20%
15% 10.373% - - - -
10%
5%
0% - -- --
1 - 180 Days 181 - 365 Days 1 -2 Years 2 -3 Years
% Rounded 5/4
In Thousands
1 - 180 Days $ 3,798
181 - 365 Day 992
1 - 2 Years 2,774
2 - 3 Years 1,997
TOTAL $ 9,561
1\ NIT4 �f
tri ct
Qxsta Mes anita- is
$^APO R ATE %�
Phone August 4, 2000
(714) 754 -5043
Fax
(714) 432 -1436
Honorable Chairman Baggett
Web Address State Water Resources Control Board
wwwci.costa- mesa.ca.us
901 P Street
Sacramento, CA 95814
Subject: State Water Resources Control Board ( SWRCB) Final
Environmental Impact Report and General Order Covering General
Waste Discharge Requirements for Biosolids
Mailing Address
P o. Box 1200 Dear Chairman Baggett and Members of the - Board:
Costa Mega, CA Recycling of our waste streams and diverting reusable material from our landfills
92628 -1200 has become a high priority for every city and county in the State and is reflected in
state law mandating recycling and diversion from landfills. Biosolids can be
recycled from our wastewater treatment plants to provide valuable nutrients and soil
conditioners to our agricultural lands. Although some biosolids can be reused in
urban areas for landscaping and horticulture, maximizing such reuse requires a
statewide approach to achieve success.
Street Address
77 Fair Drive We, therefore, support the certification of the statewide Final Environmental Impact
Costa Mesa, CA Report and adoption of the General Order Covering General Waste Discharge
92626 -6520 Requirements for Biosolids Land Application. The state has been in a holding
pattern regarding issuance of any permits, which are needed to establish land
application sites while the EIR has been prepared under your auspices. We urge
that you complete this process and adopt the General Order in the most expeditious
manner possible.
Board of Directors
.4 rt Perry
Arlene Schafer
Greg R )odside
James Fernvman
Dan ffbr,-hington
® Printed on
Recycled Parser
Sincerely,
James Ferryman, Director
Costa Mesa Sanitary District
cc: Mary Jane Forster, SWRCB Board Member
John W. Brown, SWRCB Board Member
Peter S. Silva, SWRCB Board Member
Blake Anderson, General Manager, OCSD
Board
Staff
ORANGE COUNTY SANITATION DISTRICT
July 26, 2000
Director James Ferryman
Costa Mesa San�tary District
1095 Tulare Drive
Costa Mesa, CA 92626 -21,12
SUBJECT: Biosolids General Order and EIR — Support Letters Need( d!
The State Water Resources Control Board (SWRCB) has re'eased the F nal Geri:
Order (GO) for biosolids land application and its associated Programmat
Environmental Impact Report (EIR),
As the attached notice indicates, workshops on the GC an- EIR have be �n
schedul -nd for Tuesday, August 1, 2000 at 10 a.m. in Santa Clarita and l iursda}
August 3, 2000 at 1:00 p.m. in Sacramento. The purpose of the workshi ps is to
receive testimony from interested parties and agencies regarding the GC and thy:
EIR. The two workshops provide an opportunity to ensure the adoption if a
reasonable science -based biosolids regulation.
I urge your city to send a ierer of support for the GO to the SW RCB. Er ;lased r,
three draft letters that may be used as templates for your letters. The S! ti CB v l
consider the GO and EIR for adoption and certification at its Augus' 1.7tf Board
meeting in Sacramento.
The Orange County Sanitation District (District) and numerous other ag= 1cies
throughout California contributed to the funding of the EIR, and adoptior of the G'. >
the culmination of that Effort. This is the time to have a great show of SL )port to'
CO. It is important for the cities that the District serves to show support or the
benef;cial reuse of biosolids pursuant to appropriate requirements.
For moro information, pleasa contact me at (714) 593 -7110 or Layne Bt cldi at
(714) 593 -7456. T'nank you for your assistance.
4
-1
Blake P. Anderson
General Manager
BPNLB:kmf
H'.1'J C;3`d5 \.iSjO`,3�.55`, 6"-FIF, CCSC .., ;es.xc
Enclosures
'70 h'rGL2C : ° F_bji, eno t 'e tlnr_ _g` 1^ ir��SC2W3.B J /SCE^'S'
W 9y:'^cl rL;::'tM �. ti..Rir i i f4!•
MP01 -019
s :
CITY OF COSTA MESA
DEPARTMENT OF FINANCE MARC R. PUCKETT
INTEROFFICE MEMORANDUM
DIRECTOR OF FINANCE
TO: SANITARY DISTRICT BOARD OF DIRECTORS
FROM: MARC R. PUCKETT, DISTRICT TREASURER
COPY TO:. DISTRICT STAFF
DATE: AUGUST 9, 2000
SUBJECT: 2000 -2001 PROJECTED LIQUID AND SOLID WASTE CHARGES.
FOR BOARD MEETING OF AUGUST 10, 2000
Ind attached the Engineer's report for proposed 2000 -2001 liqui charges. These documaents will
Please f
the rate calculation for proposed 2000-2001 solidgust 10, 2000,tboard meeting.
presented to you by the District Manage your
If ou have any questions or need additional information do not hesitate to contact me directly.
Y
MARC p,. PUCKETT
Distri (t Treasurer
Attachments
'
Costa Mesa Sanitary District
�
ENGINEER'S
REPORT
LIQUID WASTE
COLLECTION CHARGES
2000/01:
Acres
Existing Units/
Category
Flow
Ratio
Developed
Square Feet
Units:
Low
1440
1.00
2280
16,505.
Medium
1775
1.23
1018
High/Trailers
3125
2.17
719
25;390'
Square Feet:
Commercial
2500
1.74
965
231.173,982
Industrial
3000
2.08
931
8',670,535.
Other
200
0.14
920
219.372
Flow /Acre
Low
1.00
x
2280 =
2280.00
2280
Medium
1.23
x
1018 =
1252.14
High/Trailers
2.17
x
719 =
1560.23
2812
Commercial
1.74
x
965 =
1679.10
1679
Industrial
2.08
x
931 =
1936.48
1936
Other
0.14
x
920 =
128.80
129
Total Flow
8836
Total Funds to be Collected:
$ 1;487,866
Funds to be collected
per category:
`
Use Type
Flow
Total Flow
Total Funds
Low
2280
/
8836 =
25.804% x
$ 1,487,866
= $ 383,929
Medium /High
2812
/
8836 =
31.824% x
$ 1,487,866
= $ 473,499
Commercial
1679
/
8836 =
19.002% x
$ 1,487,866
= $ 282,724
Industrial
1936
/
8836 =
21.910% x
$ 1,487,866
= $ 325,991
Other
129
/
8836 =
1.460% x
$ 1,487,866
= $ 21,723
8836
100.000%
$1,487,866
OPTION 1:
Use Type
Low
$
383,929.00 /
16,505
=
$ 23.26
Medium /High
$
473,499.00 /
25,390
=
$ 18.65
Commercial
$
282,724.00 /
(
23,173,982 /
1000 sq ft) _
$ 12.20
Industrial
$
325,991.00 /
(
8,670,535 /
1000 sq ft) _
$ 37.60
Other
$
21,723.00 /
(
219,372 /
1000 sq ft) _
$ 99.02
$
1,487,866.00
OPTION 2:
Use Type
Low
$
379,945.10 =
16,505
x
$ 23.02
Medium /High
$
449,910.80 =
25,390
x
$ 17.72
Commercial
$
310,299.62 =
(
23,173,982 /
1000 sq ft) x
$ 13.39
Industrial
$
341,965.90 =
(
8,670,535 /
1000 sq ft) x
$ 39.44
Other
$
2,603.95 =
(
219,372 /
1000 sq ft) x
$ 11.87
$
1,484,725.37
Over(Under) $ (3,140.63)
Units Serviced Annual Charge Funds to be Collected
SOLID WASTE COLLECTION CHARGES 21,146 @ $ 174.50 = $ 3,690.030
08/09/2000 C: \MYDOCS2\ASSESSMENTS \Engineers Report
COSTA MESA SANITARY DISTRICT
RATE CALCULATION
SOLID WASTE COLLECTION
FISCAL YEAR COMPARISON
EXPENDITURES:
Operating Costs - Sanitation Dept.
183,950
11 MOS ACTUAL
132,240
Trash Hauler Contract
FY 99/00
FY 99/00
FY 00 /01
REVENUES:
20,000
16,366
20,000
Projected Solid Waste Charge 1999 -00
3,698,277
3,243,212
3,690,030
Taxes
60,425
256,472
62,100
Interest Earnings
212,340
183,046
231,200
Other Revenue
29,813
231,344
30,742
TOTAL REVENUES
4,000,855
3,914,075
4,014,072
EXPENDITURES:
Operating Costs - Sanitation Dept.
183,950
70,180
132,240
Trash Hauler Contract
2,045,500
1,639,007
2,032,569
Contract Code Enforcement
20,000
16,366
20,000
Recycling Program
1,624,900
1,343,544
1,667,205
Sharps Program
6,000
3,606
6,000
Household Hazardous Waste Program
20,000
(421)
20,000
Telephone Book Recycling Program
11,000
2,197
11,000
Beverage Container Purchase Program
18,350
239
928
0
7,455
7,000
Increase For Facility Acquisition
Direct Costs Subtotal
3,929,700
3,082,173
3,896,942
District Management
20,000
14,333
20,000
Board Members Meetings
10,000
8,900
10,000
Insurance
18,480
13,499
18,480
Memberships
2,250
1,915
2,250
Miscellaneous expense
2,000
(4,364)
2,625
Professional Svcs -Attny
22,500
12,163
22,500
Professional Svcs
0
4,494
9,000
Auditing Svcs
2,275
3,572
2,275
Travel & Meetings
4,000
2,587
5,250
Public Education
2,500
2,072
4,750
Election Expenses
0
0
10,000
Transcription Services
4,000
1,937
4,000
Strategic Plan
0
0
5,000
Other Operating Costs
500
657
0
Non - Operating Exp - Other
1,000
467
1,000
Indirect Costs Subtotal
89,505
62,231
117,130
TOTAL EXPENDITURES
4,019,205
3,144,404
4,014,072
EXCESS (DEFICIENCY) OF REVENUES OVER
0
769,670
0
EXPENDITURES
Funds Required Occupancy Rate
2000 -2001 PRELIMINARY
PROJECTED SOLID WASTE CHARGES: 3,690,030 21,146 174.50
1.83% increase
1999 -00 Solid Waste CHARGES: 3,621,650 21,133 171.37
MPO 1 -007
COSTA MESA SANITARY DISTRICT
DEPARTMENT OF FINANCE,
MARC R. INTEROFFICE MEMORANDUM DIRECTOR OF FINANCE
TO: SANITARY DISTRICT BOARD OF DIRECTORS
FROM: MARC R. PUCKETT, DIRECTOR OF FINANCE '
DATE: JULY 13, 2000
SUBJECT: TREASURER'S REPORT FOR THE MONTH OF JUNE 2000
Attached is the Treasurer's Report for the month of June, 2000. This report of the District's portfolio
lists the types of investments, institutions, maturity dates and interest rates along with the District's bank
reconciliation. All of the District's investments as of June 30, 2000, are in compliance with both the
Investment Policy and the California Government Code. All market values provided in this report were
obtained from the District's custodial bank, Bank of New York. As of June 30, 2000, the District has
adequate liquid cash reserves necessary to meet its obligations for the next six months.
The weighted average interest rate for the Costa Mesa Sanitary District investment portfolio at June 30,
2000, was 6.29 %. The weighted average days to maturity was 379 days.
MAP/C- R. PUCKETT
Director of Finance
Attachment
COSTA MESA SANITARY DISTRICT
TREASURER'S REPORT OF MONIES ON DEPOSIT
AS OF JUNE 30, 2000
ACTIVE ACCOUNTS
Bank of America
Reconciling Items
Total Active Accounts
INVESTMENTS
Local Agency Investment Fund h
Sweep Account
Medium Term Corporate Notes NT-cm)
Commercial Paper
Federal Agency Securities
Total Investments
TOTAL CASH & INVESTMENTS
MARC R. PUCKETT
City Treasurer
BANK BALANCE
$ 11,952.56
DEPOSITS
IN TRANSIT
505.00
2,140.00
11,952.56 2,645.00
2,123,844.68
0.01
2,782,789.17
970,177.78
3,978,871.88
9,855,683.52
$ 9,867,636.08
OUTSTANDING
CHECKS BOOK BALANCE
2,480.33 9,977.23
11,074.13
13,554.46
2,645.00 13,554.46
7- / /-GYM
DATE
(8,934.13)
1,043.10
2,123,844.68
0.01
2,782,789.17
970,177.78
3,978,871.88
9,855,683.52
9, 856, 726.62
2
COSTA MESA SANITARY DISTRICT
INVESTMENT ACTIVITY SUMMARY
FOR THE MONTH OF JUNE 2000
Total investments outstanding as of May 31, 2000
Additions:
Investment Purchases:
None
Deductions:
Investment Maturity Proceeds:
None
Investments Called:
None
Purchase Maturity Coupon
Date Date Rate
Net increase (decrease) in Sweep Account
Net increase (decrease) in LAIF
Total investments outstanding as of June 30, 2000
$ 10,001,683.51
Cost
0.01
(146,000.00)
$ 9,855,683.52
3
COSTA MESA SANITARY DISTRICT
INVESTMENT ACTIVITY SUMMARY
FOR THE QUARTER ENDING JUNE 30, 2000
Total investments outstanding as of March 31, 2000
Additions:
Investment Purchases:
MTCN (Nationsbank Corp.)
MTCN (Aetna Services)
FHLMC
Deductions:
Investment Maturity Proceeds:
Investments Called:
None
Purchase
Maturity
Date
Date
04/18/00
03/15/01
05/04/00
08/15/01
05/23/00
05/23/03
Net increase (decrease) in Sweep Account
Net increase (decrease) in LAIF
Total investments outstanding as of June 30, 2000
$ 8,714,699.39
Interest
Rate Cost
5.750% 991,770.00
6.750% 791,439.17
7.500% 1,000,000.00
(60.55)
(1,642,164.49)
$ 9,855,683.52
9
INSTITUTION
Local Agency Investment Fund
Bank of New York
Bank of America N A
Union Bank
Bank of America N A
Union Bank
Salomon Smith Barney
Bank of America N A
Bank of America N A
Salomon Smith Barney
TOTAL
INTEREST
RATE
* 6.190%
5.280°%
5.450%
6.100%
5.750%
6.750%
5.450%
7.125%
6.505%
7.500%
COSTA MESA SANITARY DISTRICT
INVESTMENTS AND INVESTMENT EARNINGS
AS OF JUNE 30, 2000
INTEREST
INVESTMENT EARNED AT PURCHASE
DESCRIPTION AMOUNT 06 /30/00 DATE
STP
SWEEP
FFCB
CP (Galaxy Funding)
MTCN (Nationsbank Corp.)
MTCN (Aetna Services)
FNMA
MTCN (Daimler Chrysler)
FHLB
FHLMC
MATURITY
DATE
COMMENTS
$ 2,123,844.68
591
$ 3,140,329.92
SEWER CONSTRUCTION FUND
592
0.01
-
--
--
CMSD SOLID WASTE FUND
998,560.00
22,556.94
08/02/99
08/02/00
Bullet
970,177.78
19,825.00
03/06/00
08/29/00
Bullet; S &P rated as A- 1 /Moodys rated as P -1.
991,770.00
16,930.55
04/18/00
03/15/01
Bullet; S &P rated as A+; Moodys rated as Aa2.
791,439.17
20,400.00
05104/00
08/15/01
Bullet; S &P rated as A; Moodys rated as A3.
982,890.00
22,254.16
07/23/99
02/04/02
Callable 08/04/99, continuous call thereafter
999,580.00
20,979.16
03/15/00
03/01/02
Bullet; S &P rated as A+; Moodys rated as Al.
997,421.88
15,720.41
10/15/99
10/04/02
Callable 10/04/00; recurring call every 6 months
1,000,000.00
7,916.66
05/23/00
05/23/03
Callable 05/23/01; callable with 10 days notice.
$ 9,855,683.52
146,582.88
KEY: STP - State Treasurers Pool FNMA - Federal National Mortgage Assoc.
FHLB - Federal Home Loan Bank SWEEP - Stagecoach Treasury Money Market Fund
CP- Commercial Paper FFCB - Federal Farm Credit Bank
*LAIF rate for June unavailable at time of report
MTCN - Medium Term Corporate Note
FHLMC - Federal Home Loan Mortgage Corporation
COSTA MESA SANITARY DISTRICT
CASH BALANCE BY FUND
AS OF JUNE 30, 2000
GENERAL FUND
591
$ 3,140,329.92
SEWER CONSTRUCTION FUND
592
177,637.68
FACILITIES REVOLVING FUND
593
1,736,650.54
CMSD SOLID WASTE FUND
594
3,248,199.05
CMSD LIQUID WASTE FUND
595
1,553,909.43
TOTAL
$ 9,856,726.62
Ln
COSTA MESA SANITARY DISTRICT
SUMMARY OF POLICY LIMITATIONS
AS OF JUNE 30, 2000
DESCRIPTION
U.S. Treasury Bills
U.S. Treasury Notes
Federal Agency Issues:
FICB
FFCB
FLB
FHLB
FNMA
FHLMC
Other *
Federal Agencies (LAIF Portfolio)
Banker's Acceptances
Certificates of Deposit
Time Deposits
Negotiable Certificates of Deposits
Commercial Paper
Medium Term Corporate Notes
Repurchase Agreements
Reverse Repurchase Agreements
Pooled Loans
LAIF (Local Agency Investment Fund)
Current Balance
Orange County Treasurer's Pool
Money Market Mutual Funds (Sweep Account)
Asset - Backed and Mortgage - Backed Securities
TOTAL
CURRENT
0.00%
10.13%
PERCENTAGE
0.00%
0.00%
BASED ON MARKET
LAIF OVERLAID
MAXIMUM
VALUE AS OF 06/30/00
PERCENTAGES
PERCENTAGE
0.00%
1.91%
UNL
0.00%
0.00%
UNL
0.00%
0.00%
10.13%
10.15%
0.00%
0.00%
10.12%
10.03%
9.97%
9.95%
10.15%
10.16%
0.00%
0.00%
5.01%
0.00%
0.02%
0.00%
5.09%
0.00%
1.76%
0.00%
0.00%
9.84%
15.90%
28.24%
29.54%
0.00%
0.00%
0.00%
-0.31%
0.00%
0.78%
21.55%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.01%
100.00%
100.00%
% Rounds 5/4
% of Portfolio Maturing within one year 51.59%
% of Portfolio Maturing or Callable within one year 81.83%
(1) Current dollar weighted average maturity as of 6/30/00 is 60 days.
(2) Also limited to 20% in total.
*These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE
*LAIF percentages for June unavailable at time of report
20.00%
20.00%
20.00%
20.00%
20.00%
20.00%
20.00%
0.00%
40.00%
UNL
30.00%
15% or 30% (1)
30,00%
UNL
10% of base
$30,000,000.00
$2,123,844.68
35.00%
10% per fund (2)
20.00%
no less than 40%
COSTA MESA SANITARY DISTRICT
OUTSTANDING INVESTMENTS BY INSTRUMENT TYPE
AS OF JUNE 30, 2000
*LAIF rate for June unavailable at time of report
% Rounds 5/4
V
$ 9,855,683.52 9,841,832.99 100.000%
TYPE OF
PURCHASE
MATURITY
INTEREST
MARKET
% OF
INSTITUTION
INVESTMENT
DATE
DATE
RATE
COST
VALUE
PORTFOLIO
SPECIAL CHARACTERISTICS OF INVESTMENTS
LAIF*
POOL
N/A
CONTINUOUS
6.190% $
2,123,844.68
2,123,844.68
21.549%
Local Agency Investment Fund - State Treasurer's Pool
Bank of New York
SWEEP
N/A
CONTINUOUS
5.280%
0.01
0.01
0.000%
Stagecoach Funds Inc. - Treasury Money Market Mutual Fund
Bank of America N.A.
FFCB
08/02/99
08/02/00
5.450%
998,560.00
998,750.00
10.132%
Bullet
Union Bank
CP (Galaxy Funding)
03/06/00
08/29/00
6.100%
970,177.78
969,188.30
9.844%
S & P rated as A -l; Moodys rated as P -1.
Salomon Smith Barney
FNMA
07/23/99
02/04/02
5.450%
982,890.00
978,770.00
9.973%
Callable 08/04/99, continuous call thereafter
Salomon Smith Barney
FHLMC
05/23/00
05/23/03
7.500%
1,000,000.00
1,000,410.00
10.146%
Callable 05/23/01, callable w /10 days notice.
Union Bank
MTCN (Aetna Services)
05/04/00
08/15/01
6.750%
791,439.17
792,960.00
8.030%
Bullet; S & P rated as A; Moodys rated as A3.
Bank of America N.A.
MTCN (Nationsbank Corp.)
04/18/00
03/15/01
5.750%
991,770.00
990,950.00
10.063%
Bullet; S & P rated as A +; Moodys rated as Aa2.
Bank of America N.A.
MTCN (Daim)er Chrysler)
03/15/00
03/01/02
7.125%
999,580.00
999,460.00
10.142%
Bullet; S & P rated as A +; Moodys rated as Al.
2,782,789.17
2,783,370.00
28.235%
Bank of America N.A.
FHLB
10/15/99
10/04/02
6.505%
997,421.88
987,500.00
10.120%
Callable 10/04/00; recurring call every 6 months
*LAIF rate for June unavailable at time of report
% Rounds 5/4
V
$ 9,855,683.52 9,841,832.99 100.000%
INSTITUTION
Local Agency Investment Fund*
Bank of New York
Bank of America N.A.
Union Bank
Bank of America N.A.
Union Bank
Salomon Smith Barney
Bank of America N.A.
Bank of America N.A.
Salomon Smith Barney
COSTA MESA SANITARY DISTRICT
OUTSTANDING INVESTMENTS
AS OF JUNE 30, 2000
TYPE OF
PURCHASE
MATURITY/
DAYS TO
COUPON
INVESTMENT
DATE
CALL DATE
MATURITY
RATE
6.287 %
Pool
6.691 %
991,770.00
1
6.190 %
Sweep
982,890.00
1
5.280 %
FFCB
08/02/99
08/02/00
33
5.450 %
CP (Galaxy Funding)
03/06/00
08/29/00
60
6.100 %
MTCN (Nationsbank Corp.)
04 /18/00
03/15/01
258
5.750 %
MTCN (Aetna Services)
05/04/00
08/15/01
411
6.750 %
FNMA
07/23/99
02/04/02
584
5.450 %
MTCN (Daimler Chrysler)
FHLB
FHLMC
*LAIF rate for June unavailable at time of report
WEIGHTED AVERAGE INTEREST RATE OF PORTFOLIO
WEIGHTED AVERAGE YIELD TO MATURITY
WEIGHTED AVERAGE DAYS TO MATURITY
..
Continuous
03/15/00 03/01/02 609 7.125 %
10/15/99 10/04/02 826 6.505 %
10/04/00
05/23/00 05/23/03 1,057 7.500 %
05/23/01
Total outstanding investments
6.29 %
6.58 %
379 DAYS
YIELD TO
MATURITY
COST
6.190 % $
2,123,844.68
5.280 %
0.01
5.600 %
998,560.00
6.287 %
970,177.78
6.691 %
991,770.00
7.630 %
791,439.17
6.190 %
982,890.00
7.146 % 999,580.00
6.601 % 997,421.88
7.500 % 1,000,000.00
$ 9,855,683.52
COSTA MESA SANITARY DISTRICT
SCHEDULE OF INVESTMENTS OUTSTANDING
FOR ALL MATURITIES WITH MARKET VALUES
AS OF JUNE 30, 2000
PURCHASE
DATE
MATURITY
DATE
INSTITUTION
TYPE OF
INVESTMENT
PAR
INTEREST
RATE
COST
MARKET
VALUE
ACCRUED
INTEREST
NET
GAIN /LOSS
IF SOLD
N/A
CONTINUOUS
LAIF*
POOL
$ 2,123,844.68
6.190%
2,123,844.68
2,123,844.68
N/A
CONTINUOUS
Bank of New York
SWEEP
5.280%
0.01
0.01
-
08/02/99
08/02/00
Bank of America N.A.
FFCB
1,000,000.00
5.450%
998,560.00
998,750.00
22,556.94
190.00
03/06/00
08/29/00
Union Bank
CP (Galaxy Funding)
1,000,000.00
6.100%
970,177.78
969,188.30
19,825.00
(989.48)
04/18/00
03/15/01
Bank of America N.A.
MTCN (Nationsbank Corp.)
1,000,000.00
5.750%
991,770.00
990,950.00
16,930.55
(820.00)
05/04/00
08/15/01
Union Bank
MTCN (Aetna Services)
800,000.00
6.750%
791,439.17
792,960.00
20,400.00
1,520.83
03/15/00
01/03/02
Bank of America N.A.
MTCN (Daimler Chrysler)
1,000,000.00
7.125%
999,580.00
999,460.00
20,979.16
(120.00)
07/23/99
02/04/02
Salomon Smith Barney
FNMA
1,000,000.00
5.450%
982,890.00
978,770.00
22,254.16
(4,120.00)
10/15/99
10/04/02
Bank of America N.A.
FHLB
1,000,000.00
6.505%
997,421.88
987,500.00
15,720.41
(9,921.88)
05/23/00
05/23/03
Salomon Smith Barney
FHLMC
1,000,000.00
7.500%
1,000,000.00
1,000,410.00
7,916.66
410.00
Total investments outstanding
$ 9,923,844.68
9,855,683.52
9,841,832.99
146,582.88
(13,850.53)
*LAIF rate for June unavailable at time of report
r•1
PURCHASE
TYPE OF INVESTMENT DATE
FNMA 07/23/99
FHLB 10/15/99
FHLMC 05/23/00
0
COSTA MESA SANITARY DISTRICT
CALLSCHEDULE
AS OF JUNE 30, 2000
MATURITY
INTEREST
CALL
DATE
RATE
DATE
02/04/02
5.450%
Continuous
10/04/02
6.505%
10/04/00
05/23/03
7.500%
05/23/01
COST
$ 982, 890.00
997,421.88
1,000,000.00
111 111 11
Illilxlilil 1117
XGUIXlIlI 1 Il
COSTA MESA SANITARY DISTRICT DAILY CASH FLOWS
AS OF JUNE 30, 2000
12, 000, 000
10, 000, 000
8,000,000
W
U
6,000,000
4,000,000
2,000,000
00 Og 00 Oo 00 00 00 Oo Oo Oo 00 Oo 00 Oo Oo 00 00 00 00 00 00 00 00 00 00 00 00 00 00 Oo 00 00 00 00 00 Oo
DATE
1
COSTA MESA SANITARY DISTRICT CASH FLOWS
AS OF JUNE 30, 2000
1,800,000
1,600,000
000
1,400,
1,200,000
1,000,000
800,000
p�q
600,000
400,000
200,000
rn rn
8 0 0 0
rn rn rn rn 0 0 0
0 0
0 0
D
Date
N
REVENUE EXPENSE
1999 /2000 MARKET RATES AS OF JUNE 30, 2000
7.50
-
-T
7.00
6.50
3 -MONTH LIBOR
6 -MONTH LIBOR
13 WEEK T -BILL
l
x 6.00
W
fi
26 WEEK T -BILL
90 DAY T -BILL
a
1 YR T -BILL
5.50
2 YR T -BILL
OW.
3 YR T -BILL
j
5 YR T -BILL
5.00
10 YR T -BILL
or
4.50
4.00
Co 5o �°' oo, 0°' oo, �°' �°' �°' 0 p0 po 00 po po a 0 a 0 p0 po po po
NCO O N� o� N~ pps , q� pc�j ,� ctij ti N^ 1N cvCO
W DATE
COSTA MESA SANITARY DISTRICT - ASSET ALLOCATION
AS OF JUNE 2000
% Rounded 5/4
In Thousands
F] Local Agency Investment Fund $ 2,124
F] Federal Home Loan Mortgage Corp 1,000
® Federal Home Loan Bank 997
.Federal National Mortgage Assn 983
. Federal Farm Credit Bank 999
Medium Term Corporate Notes 2,783
FICommercial Paper 970
Total
$ 9,856
COSTA MESA SANITARY DISTRICT - PORTFOLIO INTEREST RATE INFORMATION
AS OF JUNE 30, 2000
6.75
6.50
6.25
6.00
-
5.75
F
k1_1
77X
5.50
w
U
W
5.25
a
5.00
4.75
4.50
4.25
4.00
01 Oq OA 0A OA OA Ob O'b O00 O� 0b Ob gib 4b O� O'b Ob Ob Op cp 00 00 cp cp 00 5J O) O°b 00 0p 00 00 00 00 00 00
DATE
LAIF rate and OCIP rate for June unavailable at time of
�j F--m—cmSD AVERAGE LAIF T -BILL (1 YEAR) T -NOTE (3 YEAR) OCIP
COSTA MESA SANITARY DISTRICT - MATURITIES DISTRIBUTION
AS OF JUNE 30, 2000
45% 41. 525% In Thousands
1 - 180 Days $ 4,093
181 - 365 Day 992
1 - 2 Years 2,774
2 - 3 Years 1,997
TOTAL $ 9,856
% Rounded 5/4
d7
- - - - - --
-- - - - -
-- - --
40%
35%
28.145%
30%
25%
20.267%
20%
15%
10.063 %
- - - - - - - -
0%
- -
- -
10%
5%
/
1 - 180 Days
181 - 365 Days
1 -2 Years
2 -3 Years
�SP$ANIrq�f
Goo
O v h
° A karq D Gstrict ��CC d es9V �
� ` a
_..cORPORAT����a
Phone
(714) 754 -5043
Fax
(714) 432 -1436
Mailing Address
P O. Boy: 1200
Costa Mesa, CA
92628 -1200
Street Address
77 Fair Drive
Costa Mesa, CA
92626 -6520
Board of Directors
Art Perry
Arlene .Schafer
Greg Woodside
James Ferrvman
Dan Worthington
®� Printed on
Recycled Paper
REVIEW OF PROPOSED CAPITAL IMPROVEMENT
PROJECTS
FISCAL YEAR 2000 -2001
oQ\,,OF ESuS/oi/
co Q� 0. 9N
C'3 R 20 m
EXP,,! X
CIV11.
OF +CX-
Prepared by:
Robin B. Hamers
Manager /District Engineer
June 8, 2000
June 8, 2000
Costa Mesa SanistarN Distvict
PROPOSED BUDGET
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM
FISCAL YEAR 2000 -2001
PROJECT # 149
SINKING FUND FOR FUTURE SEWER REPLACEMENT
$125,000 (CR)
PROJECT #164
MISCELLANEOUS SEWER WORK & MANHOLE ADJUSTMENT
50,000 (CR)
PROJECT #165
REHABILITATE CANYON PUMPING STATION FORCE MAIN
240,000 (CR)
PROJECT #166
MANHOLE & PUMP STATION COATING & MISC. WORK
340,000 (CR)
PROJECT # 167
EMERSON STREET SEWER RELOCATION
110,000 (CR)
TOTAL $ 865,000
(CR) Denotes Capital Replacement Project
(CI) Denotes Capital Improvement Project
(D) Denotes Design Phase only at this time
(0) Denotes Other
cc. Rob Harriers
Joan Revak
Marc Puckett
PROJECT 1112100 -149
SINKING FUND FOR FUTURE SEWER REPLACEMENT
This project was initiated in the 1995 -96 fiscal year at which time a $100,000 initial deposit was
placed into the fund. Subsequently, in the 1996 -97, 1997 -98 and 1998 -99 fiscal years, additional
deposits of $200,000 were placed into the fund. In 1999 -2000, $320,000 was deposited into the
fund making the total capital contribution $1,020,000. The project will provide funding for
replacement or reconstruction of sewer lines as the system reaches its life expectancy.
The Engineer's Report is dated December 1998, and was presented to, and approved by the Board
of Directors. The level of funding for the sinking fund is determined on a yearly basis depending
on the necessity of other projects. Additional updated reports on the fund will be furnished to the
Board at regular intervals. The initial report is also titled Series Report #1 since the field of
pipeline rehabilitation is continuously advancing.
Sixth deposit into sinking fund - $ 125,000
Sub - Total $ 125,000
Total deposits into fund since inception including this year but excepting accrued interest
_ $1,145,000.
PROJECT 1112100 -164
MISCELLANEOUS SEWER WORK AND MANHOLE ADJUSTMENT
This yearly project covers the costs of purchasing manhole rings and covers and reimbursing the
City of Costa Mesa, the City of Newport Beach or County of Orange for adjusting District sewer
manholes to grade.
The project also covers miscellaneous pumping station or sewer line repairs that need to be handled
immediately. An example is during a televising operation or during regular sewer line cleaning a
manhole is found to have such a deteriorated bottom that infiltration or exfiltration is occurring.
Rather than include the repair with a larger project which may take over six months before the
project is designed, bid, awarded, and construction begins, the small repair can be handled
immediately under a purchase order.
Small repairs such as these are now being completed on a regular basis. By segregating the small
repairs into a separate project, a better accounting can be made and future budgets adjusted
accordingly.
Proposed Appropriation $ 50,000.
PROJECT 1112100 -165
REHABILITATE CANYON PUMPING STATION FORCE MAIN
In February 2000 the District experienced its second rupture in the Canyon Pumping Station
pressurized sewer main (force main) located in Wilson Street between Canyon Drive and National
Avenue. The second rupture signals the line is in need of rehabilitation.
The original line was installed in 1957 and was replaced with an 8 inch cast iron line in 1975. The
first rupture happened in March 1999 and was due to normal pipe vibration occurring over a rock
which eventually caused a hole. The second rupture was due to general deterioration of the pipe
wall caused by chemical interaction between the soil and outside pipe surface.
A section of the failed pipe was inspected and the chemical interaction caused severe thinning and
weakness in the pipe. Ductile iron pipe installed today is encased in polyethelyne wrap to prevent
chemical reactions. Polyethelyne wrap is a thick, clear, plastic wrap, and the plastic acts as a
barrier between the pipe and soil. Since plastic never breaks down, the wrap easily lasts beyond
the life expectancy of the pipe.
The design phase of the force main rehabilitation will include researching two methods:
constructing a new, parallel line, by excavation and trenching methods or using a no-dig
rehabilitation method such as installing a liner within the existing pipe line.
Therefore, the following budget is proposed for the rehabilitation of the Canyon Pumping Station
force main:
PROPOSED BUDGET
Design $ 13,125
Construction 175,000
Inspection 13,125
Reserve or Contingency 38,750
TOTAL $ 240,000
0
o_
'II
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COSTA MESA SANITARY DISTRICT
CANYON PUMPING STATION FORCE MAIN
Po Zo
EXIST. W FORCE MAIN
- - --
(78/0 CL) ( W
-- -w -- w- - -w -o° -w - - -O
G G FM n � FM FM G
PROJECT 1112100 -166
MANHOLE & PUMP STATION COATING AND MISCELLANEOUS WORK
The interior concrete walls of pumping stations and manholes are subject to deterioration because
they are continuously exposed to sewer gases. Hydrogen sulfide that forms in sewer lines
combines with moist air and forms sulfuric acid which slowly breaks down the concrete.
New pumping stations and new manholes exposed to excess gases are constructed with a liner
made from a pre -made polyurethane compound that successfully withstands the effects of sewer
gases over the years. Existing concrete walls without the pre -made lining are cleaned, water
blasted, leveled, and coated with a spray -on polyurethane lining. The lining has a five year
warranty and depending on the operating conditions usually lasts about five years.
This project includes re- coating the walls of five pumping stations, Elden, Harbor, California,
Gisler, and Santa Ana, and applying coating to 15 sewer manholes. Along with the coating it is
proposed to perform miscellaneous work including rechanneling manhole bottoms and replacing the
manhole steps plus incidental work in the Tustin, Sea Bluff, and Iowa pumping stations.
PROPOSED BUDGET
Design
$ 15,000
Construction 260,000
Inspection
15,000
Reserve or Contingency 50,000
TOTAL $340,000
PROJECT 1112100 -167
EMERSON STREET SEWER RELOCATION
As shown on the enclosed map, Emerson Street is a private street bordered by six multi - family
properties. Sewer service to the properties does not meet District standards for a variety of
reasons.
All six properties are serviced by one private 4 inch diameter sewer lateral beginning in Tustin
Avenue and traversing the common drive. Four inch is a below standard size for so many
residences plus there is no homeowners association (HOA) that can obligate itself to be
responsible for maintenance and operation of a private line.
Due to the lack of an HOA, and to conform to District policy, the properties should be connected
directly to a District main with an eight inch diameter sewer line with manholes at each end and be
within an easement dedicated to the District. There currently exists a public utility easement but
the existing private sewer line is located outside the easement.
Therefore, to bring the existing sewer system up to District standards, it is proposed to construct a
new sewer line meeting District standards and reconnect the laterals to this line. Because the new
line may be located outside the existing public utility easement, new easements may be required
from the property owners. No costs are anticipated for right -of -way acquisition.
PROPOSED BUDGET
Design
$ 9,500
Construction 75,000
Inspection
9,500
Reserve or Contingency 15,000
TOTAL $ 109,000
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00
21ST STREET
18'
—s+
—W
EXHIBIT "A°
410 EMERSON
2 UNITS
414 EMERSON
4 UNITS
EXIST. 2" IGAS LINE
EMERSON (PRIVATE STREET) T _
W
4
4 UNITS
P.L.(TYP)
STREET
S S S �
EXIST. 4" WATER LINE
\—EXIST. 3' GUTTER EXIST. 4" SEWER LINE
X w
W z
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a✓ >
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Q s
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CL cn
U D
Q ~
Z _ O
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� N
D ~
N
F- I w
E. BAY STREET
P.L.(TYP)
411 EMERSON
2 UNITS
30.00' WIDE EASEMENT FOR
ROAD AND PUBLIC UTILITY
PURPOSES.
415 EMERSON 421 EMERSON
4 UNITS 1 UNIT
0�N B. y�MF�
Qr N0.
RCE 31720
EXP. 12/31/2000
civr� 0
NOTE:
LATERAL LOCATIONS UNKNOWN FOR
ALL PROPERTIES ON EMERSON STREET
EXCEPT FOR 414 EMERSON.
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EXHIBIT "A°
410 EMERSON
2 UNITS
414 EMERSON
4 UNITS
EXIST. 2" IGAS LINE
EMERSON (PRIVATE STREET) T _
W
4
4 UNITS
P.L.(TYP)
STREET
S S S �
EXIST. 4" WATER LINE
\—EXIST. 3' GUTTER EXIST. 4" SEWER LINE
X w
W z
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a✓ >
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Q s
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CL cn
U D
Q ~
Z _ O
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� N
D ~
N
F- I w
E. BAY STREET
P.L.(TYP)
411 EMERSON
2 UNITS
30.00' WIDE EASEMENT FOR
ROAD AND PUBLIC UTILITY
PURPOSES.
415 EMERSON 421 EMERSON
4 UNITS 1 UNIT
0�N B. y�MF�
Qr N0.
RCE 31720
EXP. 12/31/2000
civr� 0
NOTE:
LATERAL LOCATIONS UNKNOWN FOR
ALL PROPERTIES ON EMERSON STREET
EXCEPT FOR 414 EMERSON.
MP00 -109
Y` COSTA MESA SANITARY DISTRICT
DEPARTMENT OF FINANCE
_ - -
NTEROFFICE MEMORANDUM
MARC M R. PI�CKETT
DIRECTOR OF FINANCE
TO: SANITARY DISTRICT BOARD OF DIRECTORS
FROM: MARC R. PUCKETT, DIRECTOR OF FINANCE
DATE: MAY 31, 2000
SUBJECT: REVIEW OF 2000 -2001 STATEMENT OF INVESTMENT POLICY
FOR BOARD MEETING JUNE 15, 2000
RECOMMENDED ACTION
Adopt Resolution approving the Investment Policy for the 2000 -01 fiscal year, and delegating the
investment activities to the District Treasurer.
BACKGROUND
The California Government Code Section 53646 requires the District Treasurer to submit a "Statement
of Investment Policy" to the legislative body each fiscal year. Effective January 1, 1996, this Code
Section was reinstated and requires annual adoption of the policy statement. This Investment Policy has
been designed according to the specific needs of the Costa Mesa Sanitary District and complies with
both the California Government Code and the guidelines recommended by the California Municipal
Treasurer's Association.
The District Treasurer has the responsibility to submit a monthly Treasurer's Report to the Board
regarding status of receipts, disbursements, cash balances by fund and investment of cash balances. The
Finance Department updates revenue and investment activity on a daily basis. The Treasury
Management Division of the Finance Department analyzes the cash requirements of the District each
morning. Idle funds are invested daily to effectively maximize the District's investment earnings.
The single most important statutory duty of the District Treasurer is set forth in California Government
Code Section 41001 which provides that the "District Treasurer shall receive and safely keep all money
coming into the Treasury." In light of this responsibility, the California Municipal Treasurer's
Association has established the following as a guideline to prudent investment strategy:
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• Legal Investment Authority: Temporary idle monies are to be invested in accordance with state
and local statutes and in compliance with California Government Code Sections 53600 et. seq.
• Safety: It is the primary duty and responsibility of the District Treasurer to protect, preserve,
and maintain intact cash and investments places in trust with the District Treasurer on behalf of
the Costa Mesa Sanitary District.
• Liquidity: An adequate percentage of the portfolio should be maintained in liquid short -term
securities, which can be converted to cash if necessary to meet disbursement requirements.
• Yield: The District Treasurer may obtain the highest possible within the parameters of the
District's authorized investments, provided the criteria for safety and liquidity have been met.
ANALYSIS
The 1999 -2000 Investment Policy adopted on July 12, 1999. has been revised to reflect the following
proposed enhancements. These enhancements are a result of legislative change and recommendations of
the Investment Oversight Committee and District Treasurer.
• Section VII, "Authorized Investments," under the sub - heading, Commercial Paper, was amended
to delete the reference to examples of issuers of commercial paper.
• Section VII, "Authorized Investments," under the sub - heading, Commercial Paper, was amended
to specifically state that the $500,000,000 issuer asset requirement for investments in commercial
paper is to be met by the issuer of the investments.
• Section VII, "Authorized Investments," under the sub - heading, Local Agency Investment Fund
(LAIF), was revised to eliminate the requirement that investments held by LAIF be overlaid
upon the District's asset allocation requirements for other investments.
• Section IX, "District Constraints," was revised to reduce the minimum amount of investments
maturing within one year from 40% to 25 %.
• Section XIII, "Reporting," was amended to move language relating to submission of investment
policy changes to Section XV, under Policy Review.
• Section XIV, "Qualified Dealers," was amended to require each authorized broker /dealer to
annually file a signed certification that they have read and understand the District's most recently
adopted investment policy.
• Miscellaneous other "housekeeping" changes such as "date" changes were made to various
sections of the Investment Policy.
Proposed revisions to this Investment Policy were reviewed and discussed with the Investment
Oversight Committee at their meetings throughout fiscal year 1999 -2000. The Committee supports
these proposed modifications.
MAR R. PUCKETT
Distr ct Treasurer
Attachments:
(1) Resolution
(2) 1999 -2000 Red Lined Statement of Investment Policy
(3) 2000 -2001 Statement of Investment Policy
(4) Investment Guidelines and Strategy
(5) Investment Procedu.s, Internal Controls and Guidelines
(6) Cash Controls: Independent Auditor's Procedure
(7) Segregation of Treasury Responsibilities
(8) Glossary
ATTACHMENT 1'
RESOLUTION NO. 2000 -636
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA
SANITARY DISTRICT, ADOPTING THE 2000 -01 STATEMENT OF
INVESTMENT POLICY, AND AUTHORIZING THE TREASURER TO INVEST
AND REINVEST IDLE MONIES OF THE COSTA MESA SANITARY DISTRICT
IN ACCORDANCE WITH THE 2000 -01 STATEMENT OF INVESTMENT
POLICY, AND AUTHORIZING THE SAID TREASURER TO DELEGATE TO
HIS DEPUTY THE CARRYING OUT OF ANY SUCH TASKS.
THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES HEREBY
RESOLVE AS FOLLOWS:
WHEREAS, Government Code Section 53601 sets forth the investments that the District may
lawfully make; and
WHEREAS, Government Code Section 53646 sets forth that the District's Treasurer shall annually
render to the Board of Directors a Statement of Investment Policy at a public meeting for the Board to
consider; and
WHEREAS, the Board has reviewed the Statement of Investment Policy; and
WHEREAS, Government Code Section 53607 authorizes the Board to delegate the authority to
make investments and to sell or exchange securities for a one year period to the Treasurer provided that
monthly reports are thereafter made of the status of said transactions;
NOW, THEREFORE, the Board of Directors of the Costa Mesa Sanitary District does hereby
resolve as follows:
1. That the Statement of Investment Policy is approved.
2. That the Treasurer is authorized to make investments consistent with said Policy and is
required to report to the Investment Oversight Committee and Board on a monthly basis on the
status of those transactions. The Treasurer is hereby given all of the authority provided by
Government Code Section 53607, including the power to invest and reinvest and the power to
sell or exchange securities, consistent with the District's Policy.
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3. That the Treasurer may delegate some part of these duties to his deputy provided that the
Treasurer remains responsible for such decisions and provides oversight.
The Clerk of the District shall certify to the passage and adoption of this resolution, and it shall thereupon be
in full force and effect.
PASSED AND ADOPTED this 15th day of June 2000.
ATTEST:
Secretary, Costa Mesa Sanitary District
Board of Directors
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
COSTA MESA SANITARY DISTRICT )
President, Costa Mesa Sanitary District
Board of Directors
I, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that the above and
foregoing Resolution No. 2000 -636 was duly and regularly passed and adopted by said Board of Directors
at a regular meeting thereof held on the 15th day of June 2000.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa Mesa
Sanitary District this 15th day of June 2000.
Clerk of the Costa Mesa Sanitary District
ATTACHMENT 2
COSTA MESA SANITARY DISTRICT
STATEMENT OF INVESTMENT POLICY
2000 -01; ,,o,
I. GENERAL INTRODUCTION
Under the laws of the State of California, it is the responsibility of the District Treasurer, at the direction
of the Board, to secure and protect the public funds of the District, and to establish proper safeguards,
controls, and procedures to maintain these funds in a lawful, rational and auspicious manner. Said
maintenance shall include the prudent and secure investment of those funds that are deemed temporarily
excess, in a manner anticipated to provide additional benefit to the people of the Costa Mesa Sanitary
District.
This Statement of Investment Policy will be provided annually for the review of the Oversight Committee
and the approval of the Board in an open public meeting. Upon request, it will be provided to securities
dealers, banks, and brokers currently approved for conducting investment transactions with the District
Treasurer's office in the ongoing effort to manage the excess cash portfolio; to other affected persons or
entities; and to any member of the electorate wishing to review this document. The Treasurer reserves the
right to provide these documents on a cost basis.
II. SCOPE
This Statement of Investment Policy pertains to those temporarily surplus funds under the control of the
Treasurer, designated for the daily ongoing operations of the District; and concerns the deposit,
maintenance, safekeeping, and preservation of all such funds, and the investments made with these funds.
This Policy dose not apply to pension moneys, delayed compensation funds, trustee, and certain other
non - operating funds.
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The purpose of this Statement of Investment Policy is to provide the District, the Investment Oversight
Committee, those involved in servicing the investment requirements of the District, and any other
interested party, a clear understanding of the regulations and internal guidelines that will be observed in
maintaining and investing those pooled funds deemed temporarily excess. This statement is intended to
provide guidelines for the prudent investment of the Costa Mesa Sanitary District's (District's) temporary
idle cash, and outline the procedures for maximizing the efficiency of the District's cash management
system. The ultimate goal is to enhance the economic status of the District while safeguarding its assets.
IV. OBJECTIVE
The District's cash management system is designed to accurately monitor and forecast revenues and
expenditures, thus enabling the District to invest funds to the fullest extent possible. The District attempts
to obtain the highest yield possible only after the criteria established for safety and liquidity have been
met.
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The Costa Mesa Sanitary District operates its pooled idle cash investments with judgment and care, under
circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the
management of their own affairs, not for speculation, but for investment, considering the probable safeLy
of their capital as well as the probable income to be derived.
This affords the District a broad spectrum of investment opportunities as long as the investment is deemed
prudent and is allowable under current legislation of the State of California Government Code Section
53600 et seq. and the general laws of the Costa Mesa Sanitary District.
The Costa Mesa Sanitary District strives to maintain the level of investment of all idle funds as near 100%
as possible, through daily and projected cash flow determinations. Idle cash management and investment
transactions are the responsibility of the Treasurer.
Criteria for selecting investments and the order of priority are:
1. Safety: The safety and risk associated with an investment refers to the potential loss of principal.
interest, or a combination of these amounts. The District only operates in those investments that
are considered very safe.
2. Liquidity: This refers to the ability to "cash in" at any moment in time with a minimal chance of
losing some portion of principal or interest.
3. Yield: Yield is the potential dollar earnings an investment can provide, and sometimes is referred
to as the rate of return.
4. Safekeeping: Securities purchased shall be held in third party safekeeping in the Trust
Department of a financial institution, in the District's name and control. The account established
shall be protected from seizure by creditors should the financial institution holding the District's
securities file for bankruptcy protection.
The basic premise underlying the District's investment philosophy is and continues to be. to insure that
surplus fiends are always safe and available when needed.
V. DELEGATION OF INVESTMENT AUTHORITY
Authority to manage the Costa Mesa Sanitary District's investment program is derived from Costa Mesa
Sanitary District Board Resolution No. -- -?000 -636. Management responsibility for the investment
program is hereby delegated for fiscal year ?000 -01 to the Treasurer who shall establish written
procedures for the operation of the investment program consistent with this Investment Policy. Procedures
should include references to: safekeeping, repurchase agreements, wire transfer agreements, banking
service contracts, and collateral /depository agreements. Such procedures shall include explicit delegation
of authority to persons responsible for investment transactions. No person may engage in an investment
transaction except as provided under the terms of this policy and the procedures established by the
Treasurer. The Treasurer shall be responsible for all transactions undertaken and shall establish a system
of controls to regulate the activities of subordinate officials.
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VI. STANDARD OF PRUDENCE
The Treasurer shall perform the investment function in conjunction with the "Prudent Man Rule'. This
rule states, in principle that whenever investing property for the benefit of others, a trustee shall exercise
the judgment and care, under circumstances then prevailing that persons of prudence, discretion, and
intelligence, would exercise in the management of their own affairs not in regards to speculation, but in
regard to the permanent disposition of their funds, considering the probability of safety of, as well as the
probable income from their capital. The Treasurer and his designees are considered to have a fiduciary,
trustee, relationship with the public for the public funds and all investment decisions will be made in a
manner sustaining this responsibility."
VII. AUTHORIZED INVESTMENTS
The California Government Code allows the District to invest in the following media:
• Securities of the U.S. Government, or its agencies
• Small Business Administration loans
• Certificates of deposit, placed with commercial banks and savings and loan companies
• Negotiable certificates of deposit
• Bankers acceptances
• Commercial paper
• Corporate notes and bonds, including medium term notes
• Local Agency Investment Fund
• Repurchase agreements
• Reverse repurchase agreements
• Passbook savings account demand deposits
• County Treasurer demand deposits
• Asset - backed and mortgage- backed securities
• Money market mutual funds
As a matter of practice, however, the District generally limits its investments to the following vehicles:
U.S. Treasury Bills - Issued weekly with maturity dates up to one year. They are issued and traded on a
discount basis with interest figured on a 360 -day basis, actual number of days. They are issued in
amounts of $10,000 and up, in multiples of $5,000. They are a highly liquid security.
U.S. Treasury Notes - Initially issued with two- to ten -year maturities. They are actively traded in a large
secondary market and are very liquid. The Treasury may issue Note issues with a minimum of $1,000,
however, the average minimum is $5,000.
Federal Agency Issues - Guaranteed directly or indirectly by the United States Government. All agency
obligations qualify as legal investments and are acceptable as security for public deposits.
They usually provide higher yields than regular Treasury issues with all of the same advantages.
Examples include:
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• FICBs (Federal Intermediate Credit Bank Debentures) - Loans to lending institutions used to finance
the short -term and intermediate needs of farmers, such as seasonal production. They are usually
issued monthly in minimum denominations of $3,000 with a nine -month maturity. Interest is
payable at maturity and is calculated on a 360 -day, 30 -day month basis.
• FFCBs (Federal Farm Credit Bank) - Debt instruments used to finance the short and intermediate
term needs of farmers and the national agricultural industry. They are issued monthly with three -
and six -month maturities. The FFCB issues larger issues (one to ten year) on a periodic basis.
These issues are highly liquid.
• FLBs (Federal Land Bank Bonds) - Long -term mortgage credit provided to farmers by Federal Land
Banks. These bonds are issued at irregular times for various maturities ranging from a few months
to ten years. The minimum denomination is $1,000. They carry semi - annual coupons. Interest is
calculated on a 360 -day, 30 -day month basis.
• FHLBs (Federal Home Loan Bank Notes and Bonds) - Issued by the Federal Home Loan Bank
System to help finance the housing industry. The notes and bonds provide liquidity and home
mortgage credit to savings and loan associations, mutual savings banks, cooperative banks.
insurance companies, and mortgage - lending institutions. They are issued irregularly for various
maturities. The minimum denomination is $5.000. The notes are issued with r. iturities of less than
one year and interest is paid at maturity. The bonds are issued with various maturities and carry
semi - annual coupons. Interest is calculated on a 360 -day, 30 -day month basis.
• FNMAs (Federal National Mortgage Association) - Used to assist the home mortgage market by
purchasing mortgages insured by the Federal Housing Administration and the Farmers Home
Administration, as well as those guaranteed by the Veterans Administration. They are issued about
four times a year for maturities ranging from a few months to eight years. They are issued in
minimum denominations of $10,000. They carry semi - annual coupons. Interest is computed on a
360 -day, 30 -day month basis.
• FHLMCs (Federal Home Loan Mortgage Corporation) - A goveriunent- sponsored corporation
established to develop the secondary market for conventional home mortgages. Mortgages are
purchased solely from the Federal Home Loan Bank System member lending institutions whose
deposits are insured by agencies of the United States Govermnent. They are issued for various
maturities and in minimum denominations of $10,000. Interest is paid semi - annually and is
calculated on a 360 -day, 30 -day month basis.
• Other federal agency issues are Small Business Administration notes (SBAs), Government National
Mortgage Association notes (GNMAs), Tennessee Valley Authority notes (TVAs), and Student
Loan Marketing Association notes (SALLIE- MAEs). As a matter of practice, the District does not
invest in these issues as they do not suit our purposes as well as other investment opportunities
available.
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Bankers Acceptances - Short-term credit arrangements to enable` businesses to obtain funds to finance
commercial transactions. They are time drafts drawn on a bank by an exporter or importer to obtain funds
to pay for specific merchandise. By its acceptance, the bank becomes primarily liable for the payment of
the draft at its maturity. An acceptance is a high -grade negotiable instrument. Acceptances are purchased
in various denominations for 30, 60, or 90 days, but no longer than 270 days. The interest is calculated on
a 360 -day discount basis similar to Treasury Bills. Local agencies may not invest more than 40% of their
surplus money in bankers acceptances.
Certificates of Deposit - Time deposits of a bank or savings and loan. They are purchased in various
denominations with maturities ranging from 30 to 360 days. The interest is calculated on a 360 -day,
actual -day month basis and is payable monthly.
Negotiable Certificates of Deposit - Unsecured obligations of the financial institution, bank or savings and
loan, bought at par value with the promise to pay face value plus accrued interest at maturity. They are
high -grade negotiable instruments, paying a higher interest rate than regular certificates of deposit. The
primary market issuance is in multiples of $1,000,000, the secondary market usually trades in
denominations of $500,000, although smaller lots are occasionally available. As a matter of practice, only
the ten largest U.S. banks where there is a secondary market established for continued liquidity are
considered for investment. The District's total investment in negotiable certificates of deposit may not
exceed 30% of surplus funds.
Commercial Paper - Short-term unsecured promissory notes issued by a corporation to raise working
capital. These negotiable instruments are purchased at a discount to par value or at par value with interest
bearing. — - - - -- - - - -- -- . ---- - - - - -- --
Local agencies are permitted by State law to invest in commercial paper of "prime" quality of the highest
ranking or of the highest letter and numerical rating as provided by Moody's Investor's Service, Inc.,
and/or Standard and Poor's Corporation. Eligible paper is further limited to issu1111-1 corporations that are
organized and operating, within the United States and having total assets in excess of hve hundred million
dollars ($500.000.000) and having an "A or hiuller rating for the issuers debt other than commercial
paper. Purchases of eligible commercial paper may not exceed 180 days maturity nor exceed represent
more than 10% of the outstanding paper of an issuing corporation. Purchases of commercial paper may
not exceed 15 percent of the portfolio. An additional 15 %, for a total of 30 percent of the portfolio, may
be invested only if the dollar - weighted average of the entire investment in commercial paper does not
exceed 31 days. "Dollar- weighted average maturity" is defined as the sum of the amount of each
outstanding commercial paper investment multiplied by the number of days to maturity, divided by the
total amount of outstanding commercial paper.
Medium Term Corporate Notes - Unsecured promissory notes issued by a corporation organized and
operating in the United States. These are negotiable instruments and are traded in the secondary market.
Medium term corporate notes can be defined as extended maturity commercial paper.
Local agencies are restricted by the Government Code to investments in corporations rated in the top three
note catecyories by Moody's Investors Service. Inc., and/or Standard and Poor's Corporation. For medium -
term notes, eligible purchases consist of instruments that have a rating of "A" or better by both Moody's
Investors Service. Inc., and Standard and Poor's Corporation. If the security's credit rating falls below "A"
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by one of these agencies, then awareness is heightened and the security monitored closely to determine if
credit risk has been significantly increased. If a security falls below "A" by both rating agencies, then the
Treasurer will evaluate the need to sell the security prior to maturity. Further restrictions are a maximum
term of five years to maturity and total investments in medium term corporate notes may not exceed 30%
of the local agency's surplus funds.
Repurchase Agreements - A repurchase agreement is a short-term investment transaction. Banks buy
temporarily idle funds from a customer by selling U.S. Government or other securities with a contractual
agreement to repurchase the same securities on a future date. Repurchase agreements are typically for one
to ten days in maturity. The customer receives interest from the bank. The interest rate reflects both the
prevailing demand for Federal funds and the maturity of the repurchase agreement. Some banks will
execute repurchase agreements for a minimum of $100,000 to $500,000, but most banks have a minimum
of $1,000,000. The term of a repurchase agreement may not exceed one year. The market value of
securities that underlay a repurchase agreement shall be valued at 102 percent or greater of the funds
borrowed against those securities and the value shall be adjusted no less than quarterly. Repurchase
Agreements can only be executed with financial institutions or broker /dealers that have signed a Master
Repurchase Agreement with the District.
Reverse Repurchase Agreements - A reverse repurchase agreement is the opposite of a repurchase
agreement. The District loans a security to a bank in exchange for cash. The District agrees to pay off the
loan with interest on a future date. As this type of investment actually involves a loan arrangement, the
District may not invest more than 10% of its surplus funds in reverse repurchase agreements, and must
always match its maturities to the reinvestment. Reverse repurchase agreements may be utilized only
when either of the following conditions are met:
The security was owned or specifically committed to purchase, by the local agency, prior to
December 31, 1994, and was sold using a reverse repurchase agreement on December 31, 1994.
2. The security:
a) to be sold has been owned and fully paid for— a minimum of 30 days prior to sale; and
b) -- total of all reverse repurchase agreements owned does not exceed 10 percent of the
base value of the portfolio; and
c) agreement does not exceed a term of 92 days, unless the agreement includes a written
codicil guaranteeing a minimum earning or spread for the entire period between the sale of
a security using a reverse repurchase agreement and the final maturity date of the same
security.
LAIF (Local Agency Investment Fund) - A special fund in the State Treasury which local agencies may
use to deposit funds for investment. There is no minimum investment period and the minimum
transaction is $5,000, in multiples of $1,000 above that, with a maximum balance of $30,000,000 for any
agency.
The District is restricted to a maximum of fifteen transactions per month. It offers high
liquidity because deposits can be converted to cash in 24 hours and no interest is lost. All interest is
distributed to those agencies participating on a proportionate share basis determined by the amounts
deposited and the length of time they are deposited. Interest is paid quarterly. The State retains an
amount for reasonable costs of making the investments, not to exceed one - quarter of one percent of the
earnings. California Government Code §16429.3 states, in part:
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"money placed with the State Treasurer for deposit in the Local Agency Investment Fund
by cities, counties, or special districts shall not be subject to impoundment or seizure by
any state official or state agency."
Orange County Treasurer's Pool - A special fund in the County Treasury which local agencies may use to
deposit funds for investment. The District may not invest more than 35% of its surplus money with the
Orange County Treasurer's Pool. However, any investment held by the Orange County Treasurer's Pool
will be apportioned and overlaid with the District's portfolio to determine compliance with other self -
imposed restrictions as specified in this Investment Policy. The County Treasurer charges 12.5 basis
points (.125 %) to all pool participants for its direct costs. Direct Costs include proper staffing, bank and
custodial fees, software maintenance fees, and other indirect costs relating to the investment. Investment
earnings are distributed to the pool participants on a monthly basis, net of the above charges. The
earnings are credited to the participants accounts on either the last day of each month or the first day of the
subsequent month.
Money Market Mutual Funds - Shares of beneficial interest issued by diversified management companies.
To be eligible for investment, shares must:
1. attain the highest rating provided by Moody's Investors Service, Inc., which is currently "Aaa,"
and/or Standard and Poor's Corporation, which is currently "AAA;" and
2. the investment adviser managing the shares must be registered with the Securities and Exchange
Commission with not less than five year's experience investing in instruments authorized under
California Government Code §53601 subdivisions (a) to (m) inclusive, and with assets under
management in excess of five hundred million dollars ($500,000,000); and
3. the purchase price of shares shall not include any commission that these companies may charge;
and
4. investment in shares shall not exceed 20 percent of surplus funds.
However, no more than 10 percent of the District's surplus funds may be invested in shares of beneficial
interest of any one mutual fund. Furthermore, any investment in a money market mutual fund must
comply with other self - imposed restrictions as specified in this Investment Policy.
Asset - Backed and Mortgage- Backed Security - Bonds backed by payments from receivables /mortgages
having a maximum of five years maturity. These securities must have an "AA" or better rating by
Moody's Investors Service, Inc., and/or Standard and Poor's Corporation. No more than 20% of the
District's surplus money may be invested in these securities.
VIII. INVESTMENT OF BOND PROCEEDS
When investing proceeds from the issuance of bonds, the Costa Mesa Sanitary District will follow this
Investment Policy when determining allowable investments. Should the trust agreement of a particular
bond issue be more restrictive than the District's policy on permitted investments, then the trust agreement
will take precedence.
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IX. DISTRICT CONSTRAINTS
The Treasurer will evaluate local banks and savings institutions and may invest idle cash funds with such
institutions when the criteria for prudent investment previously stated are met. The District operates its
investment pool according to State and self - imposed constraints. It does not buy stocks; it does not
speculate; it does not deal in futures or options. Any investment extending beyond a five -year period
requires prior District Board approval. Additionally, a minimum of 25 —% of the outstanding investments
must mature within a one -year time period.
X. SAFEKEEPING AND COLLATERAL IZATION
All security transactions, including collateral for repurchase agreements, entered into by the District shall
be conducted on a delivery - versus - payment (DVP) basis. Securities will be held by a third party
custodian designated by the Treasurer.
Collateralization will be required on two types of investments: certificates of deposit and repurchase (and
reverse repurchase) agreements. In order to anticipate market changes and provide a level of security for
all funds, a minimum collateralization level is required.
Surplus funds must be Deposited in State or national banks, State or Federal savings associations. or State
or Federal credit unions within the State of California. The deposits cannot exceed the amount of the
bank's or savings and loan's paid -up capital and surplus.
The bank or savings and loan must secure public funds deposits with eligible securities having a market
value of 110% of the total amount of the deposits. State law also allows as an eligible security, first trust
deeds having a value of 150% of the total amount of the deposits. A third class of collateral is 105% in
the form of a letter of credit drawn on the Federal Home Loan Bank.
The Treasurer may waive security for that portion of a deposit which is insured pursuant to Federal law.
Currently, the first $100.000 of a deposit is federally insured. Deposits in excess of $100,000 are
collateralized as previously indicated.
XI. DERIVATIVE INVESTMENTS
A derivative is a generic term often used to categorize a wide variety of financial instruments whose value
"depends on" or is "derived from" the value of an underlying asset, reference rate, or index.
Investments in derivative instruments are limited to debt securities that have periodic increases, or step -up
interest rate adjustments that provide upward mobility in yield return. Investments in debt securities
which contain a callable feature are also allowable, but must comply with other restrictions as specified in
this Investment Policy.
Investments in derivative instruments known as "inverse floaters," "dual index," or "stepped inverse"
securities that produce higher than market yields at purchase date (when interest rates are low), but have
the possibility of producing low or no coupon rates as market interest rates rise through the life of the
instrument are not allowable. Furthermore, investments in range notes or interest -only strips that are
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derived from a pool of mortgages are not allowable. However, debt securities that have a floor or a built -
in feature that prevents the instrument from potentially returning no yield are allowable.
XII. POLICY COMPLIANCE REGULATION
Should the portfolio, for any reason, fall out of compliance with this Investment Policy, immediate
liquidation of securities in order to bring the portfolio back into compliance is not required. However.
the Treasurer must take action to bring the portfolio into compliance within 12 months from the date the
portfolio was determined to be in non - compliance with the provisions of this Investment Policy.
Additionally, adequate disclosure as to all instances of noncompliance, and the efforts undertaken to
bring the portfolio into compliance, must be made on the monthly Treasurer's Report.
XIII. REPORTING
Under provisions of Section 53646 of the California Government Code, the Treasurer shall render a
quarterly investment report to the District Board and Manager of the District within 30 days following
the end of the quarter covered by the report. However, as a matter of practice a monthly report shall be
submitted listing the type of investments, institution, date of maturity, amount of deposit, rate of
interest, current market value for all securities, and such other data as may be required by the District
Board on a monthly basis. Furthermore, an Investment Oversight Committee comprised of the
following individuals will meet quarterly to review the District's portfolio and investment strategy.
• Director of Finance /District Treasurer
• Assistant Director of Finance
• Revenue Supervisor
• District Manager
• Assistant Manager
• Two Board Members
Additionally, an annual audit of the District's investment portfolio will be conducted by an independent
Certified Public Accounting firm and a report of the results will be made available.
XIV. QUALIFIED DEALERS
The Costa Mesa Sanitary District shall transact business only with banks, savings and loans, and
registered investment securities dealers. The District will utilize broker /dealers authorized to do business
with the City of Costa Mesa. Each authorized broker /dealer shall be required to annually file a shuned
certification with the District Treasurer certifying that the\, have read and understand the District's most
recently adopted investment policy.
The Treasurer will maintain a list of financial institutions authorized to provide investment services. In
addition. a list will also be maintained of approved broker /dealers who are authorized to provide
investment services in the State of California. These may include "primary" and "regional" broker /dealers
with offices located in the State of California. All financial institutions and broker /dealers who desire to
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become qualified bidders for investment transactions must be approved by and supply the Treasurer with a
completed broker /dealer questionnaire.
XV. POLICY REVIEW
This Statement of Investment Policy shall be reviewed at least annually to ensure its consistency with the
overall objectives of preservation of principal, liquidity and return, and its relevance to current lave,
financial and economic trends.
Should conditions change or leuislation become effective that behooves subsequent changes or a
liberalization ofterms within the policy durinu the next fiscal vear_ the revised policy will be submitted to
both the Investment OversWht Committee and Board for adoption of the recommended action.
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ATTACHMENT 3
COSTA MESA SANITARY DISTRICT
STATEMENT OF INVESTMENT POLICY
2000 -01
I. GENERAL INTRODUCTION
Under the laws of the State of California, it is the responsibility of the District Treasurer, at the direction
of the Board, to secure and protect the public funds of the- District, and to establish proper safeguards,
controls, and procedures to maintain these funds in a lawful, rational and auspicious manner. Said
maintenance shall include the prudent and secure investment of those funds that are deemed temporarily
excess, in a manner anticipated to provide additional benefit to the people of the Costa Mesa Sanitary
District.
This Statement of Investment Policy will be provided annually for the review of the Oversight Committee
and the approval of the Board in an open public meeting. Upon request, it will be provided to securities
dealers, banks, and brokers currently approved for conducting investment transactions with the District
Treasurer's office in the ongoing effort to manage the excess cash portfolio; to other affected persons or
entities; and to any member of the electorate wishing to review this document. The Treasurer reserves the
right to provide these documents on a cost basis.
Ii gCYIPF
This Statement of Investment Policy pertains to those temporarily surplus funds under the control of the
Treasurer, designated for the daily ongoing operations of the District; and concerns the deposit,
maintenance, safekeeping, and preservation of all such funds, and the investments made with these funds.
This Policy dose not apply to pension moneys, delayed compensation funds, trustee, and certain other
non - operating funds.
III PIIRKAF.
The purpose of this Statement of Investment Policy is to provide the District, the Investment Oversight
Committee, those involved in servicing the investment requirements of the District, and any other
interested party, a clear understanding of the regulations and internal guidelines that will be observed in
maintaining and investing those pooled hinds deemed temporarily excess. This statement is intended to
provide guidelines for the prudent investment of the Costa Mesa Sanitary District's (District's) temporary
idle cash, and outline the procedures for maximizing the efficiency of the District's cash management
system. The ultimate goal is to enhance the economic status of the District while safeguarding its assets.
IV. OBJECTIVE
The District's cash management system is designed to accurately monitor and forecast revenues and
expenditures, thus enabling the District to invest funds to the fullest extent possible. The District attempts
to obtain the highest yield possible only after the criteria established for safety and liquidity have been
met.
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The Costa Mesa Sanitary District operates its pooled idle cash investments with judgment and care, under
circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the
management of their own affairs, not for speculation. but for investment, considering the probable safety
of their capital as well as the probable income to be derived.
This affords the District a broad spectrum of investment opportunities as long as the investment is deemed
prudent and is allowable under current legislation of the State of California Government Code Section
53600 et seq. and the general laws of the Costa Mesa Sanitary District.
The Costa Mesa Sanitary District strives to maintain the level of investment of all idle funds as near 100%
as possible, through daily and projected cash flow determinations. Idle cash management and investment
transactions are the responsibility of the Treasurer.
Criteria for selecting investments and the order of priority are:
Safety: The safety and risk associated with an investment refers to the potential loss of principal,
interest, or a combination of these amounts. The District only operates in those investments that
are considered very safe.
2. Liquidity: This refers to the ability to "cash in" at any moment in time with a minimal chance of
losing some portion of principal or interest.
3. Yield: Yield is the potential dollar earnings an investment can provide, and sometimes is referred
to as the rate of return.
4. Safekeeping: Securities purchased shall be held in third party safekeeping in the Trust
Department of a financial institution, in the District's name and control. The account established
shall be protected from seizure by creditors should the financial institution holding the District's
securities file for bankruptcy protection.
The basic premise underlying the District's investment philosophy is and continues to be, to insure that
surplus funds are always safe and available when needed.
V. DELEGATION OF INVESTMENT AUTHORITY
Authority to manage the Costa Mesa Sanitary District's investment program is derived from Costa Mesa
Sanitary District Board Resolution No.2000 -636. Management responsibility for the investment program
is hereby delegated for fiscal year 2000 -01 to the Treasurer who shall establish written procedures for the
operation of the investment program consistent with this Investment Policy. Procedures should include
references to: safekeeping, repurchase agreements, wire transfer agreements, banking service contracts.
and collateral /depository agreements. Such procedures shall include explicit delegation of authority to
persons responsible for investment transactions. No person may engage in an investment transaction
except as provided under the terms of this policy and the procedures established by the Treasurer. The
Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to
regulate the activities of subordinate officials.
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V1. STANDARD OF PRUDENCE
The Treasurer shall perform the investment function in conjunction with the "Prudent Man Rule ". This
rule states, in principle that whenever investing property for the benefit of others, a trustee shall exercise
the judgment and care, under circumstances then prevailing that persons of prudence, discretion, and
intelligence, would exercise in the management of their own affairs not in regards to speculation, but in
regard to the permanent disposition of their funds, considering the probability of safety of, as well as the
probable income from their capital. The Treasurer and his designees are considered to have a fiduciary,
trustee, relationship with the public for the public funds and all investment decisions will be made in a
manner sustaining this responsibility."
V11. AUTHORIZED INVESTMENTS
The California Government Code allows the District to invest in the following media:
• Securities of the U.S. Government, or its agencies
• Small Business Administration loans
• Certificates of deposit, placed with commercial banks and savings and loan companies
• Negotiable certificates of deposit
• Bankers acceptances
• Commercial paper
• Corporate notes and bonds, including medium term notes
• Local Agency Investment Fund
• Repurchase agreements
• Reverse repurchase agreements
• Passbook savings account demand deposits
• County Treasurer demand deposits
• Asset - backed and mortgage- backed securities
• Money market mutual funds
As a matter of practice, however, the District generally limits its investments to the following vehicles:
U.S. Treasury Bills - Issued weekly with maturity dates up to one year. They are issued and traded on a
discount basis with interest figured on a 360 -day basis, actual number of days. They are issued in
amounts of $10,000 and up, in multiples of $5,000. They are a highly liquid security.
U.S. Treasury Notes - Initially issued with two- to ten -year maturities. They are actively traded in a large
secondary market and are very liquid. The Treasury may issue Note issues with a minimum of $1,000,
however, the average minimum is $5,000.
Federal Agency Issues - Guaranteed directly or indirectly by the United States Government. All agency
obligations qualify as legal investments and are acceptable as security for public deposits.
They usually provide higher yields than regular Treasury issues with all of the same advantages.
Examples include:
I_
ATTACHMENT')
• FICBs (Federal Intermediate Credit Bank Debentures) - Loans to lending institutions used to finance
the short -term and intermediate needs of farmers, such as seasonal production. They are usually
issued monthly in minimum denominations of $3,000 with a nine -month maturity. Interest is
payable at maturity and is calculated on a 360 -day, 30 -day month basis.
• FFCBs (Federal Farm Credit Bank) - Debt instruments used to finance the short and intermediate
term needs of farmers and the national agricultural industry. They are issued monthly with three -
and six -month maturities. The FFCB issues larger issues (one to ten year) on a periodic basis.
These issues are highly liquid.
• FLBs (Federal Land Bank Bonds) - Long -term mortgage credit provided to farmers by Federal Land
Banks. These bonds are issued at irregular times for various maturities ranging from a few months
to ten years. The minimum denomination is $1,000. They carry semi - annual coupons. Interest is
calculated on a 360 -day, 30 -day month basis.
• FHLBs (Federal Home Loan Bank Notes and Bonds) - Issued by the Federal Home Loan Bank
System to help finance the housing industry. The notes and bonds provide liquidity and home
mortgage credit to savings and loan associations, mutual savings banks, cooperative banks,
insurance companies, and mortgage - lending institutions. They are issued irregularly for various
maturities. The minimum denomination is $5,000. The notes are issued with maturities of less than
one year and interest is paid at maturity. The bonds are issued with various maturities and carry
semi - annual coupons. Interest is calculated on a 360 -day, 30 -day month basis.
• FNMAs (Federal National Mortgage Association) - Used to assist the home mortgage market by
purchasing mortgages insured by the Federal Housing Administration and the Farmers Home
Administration, as well as those guaranteed by the Veterans Administration. They are issued about
four times a year for maturities ranging from a few months to eight years. They are issued in
minimum denominations of $10,000. They carry semi - annual coupons. Interest is computed on a
360 -day, 30 -day month basis.
• FHLMCs (Federal Home Loan Mortgage Corporation) - A government- sponsored corporation
established to develop the secondary market for conventional home mortgages. Mortgages are
purchased solely from the Federal Home Loan Bank System member lending institutions whose
deposits are insured by agencies of the United States Government. They are issued for various
maturities and in minimum denominations of $10,000. Interest is paid semi - annually and is
calculated on a 360 -day, 30 -day month basis.
• Other federal agency issues are Small Business Administration notes (SBAs), Government National
Mortgage Association notes (GNMAs), Tennessee Valley Authority notes (TVAs), and Student
Loan Marketing Association notes (SALLIE- MAEs). As a matter of practice, the District does not
invest in these issues as they do not suit our purposes as well as other investment opportunities
available.
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ATTACHMENT 31
Bankers Acceptances - Short-term credit arrangements to enable businesses to obtain funds to finance
commercial transactions. They are time drafts drawn on a bank by an exporter or importer to obtain funds
to pay for specific merchandise. By its acceptance, the bank becomes primarily liable for the payment of
the draft at its maturity. An acceptance is a high -grade negotiable instrument. Acceptances are purchased
in various denominations for 30, 60, or 90 days, but no longer than 270 days. The interest is calculated on
a 360 -day discount basis similar to Treasury Bills. Local agencies may not invest more than 40% of their
surplus money in bankers acceptances.
Certificates of Deposit - Time deposits of a bank or savings and loan. They are purchased in various
denominations with maturities ranging from 30 to 360 days. The interest is calculated on a 360 -day.
actual -day month basis and is payable monthly.
Negotiable Certificates of Deposit - Unsecured obligations of the financial institution, bank or savings and
loan, bought at par value with the promise to pay face value plus accrued interest at maturity. They are
high -grade negotiable instruments, paying a higher interest rate than regular certificates of deposit. The
primary market issuance is in multiples of $1,000,000, the secondary market usually trades in
denominations of $500,000, although smaller lots are occasionally available. As a matter of practice, only
the ten largest U.S. banks where there is a secondary market established for continued liquidity are
considered for investment. The District's total investment in negotiable certific..ies of deposit may not
exceed 30% of surplus funds.
Commercial Paper - Short -term unsecured promissory notes issued by a corporation to raise working
capital. These negotiable instruments are purchased at a discount to par value or at par value with interest
bearing.
Local agencies are permitted by State law to invest in commercial paper of "prime" quality of the highest
ranking or of the highest letter and numerical rating as provided by Moody's Investor's Service, Inc.,
and/or Standard and Poor's Corporation. Eligible paper is further limited to issuing corporations that are
organized and operating within the United States and having total assets in excess of five hundred million
dollars ($500,000,000) and having an "A" or higher rating for the issuer's debt other than commercial
paper. Purchases of eligible commercial paper may not exceed 180 days maturity nor exceed represent
more than 10% of the outstanding paper of an issuing corporation. Purchases of commercial paper may
not exceed 15 percent of the portfolio. An additional 15 %, for a total of 30 percent of the portfolio, may
be invested only if the dollar - weighted average of the entire investment in commercial paper does not
exceed 31 days. "Dollar- weighted average maturity" is defined as the sum of the amount of each
outstanding commercial paper investment multiplied by the number of days to maturity, divided by the
total amount of outstanding commercial paper.
Medium Term Corporate Notes - Unsecured promissory notes issued , by a corporation organized and
operating in the United States. These are negotiable instruments and are traded in the secondary market.
Medium term corporate notes can be defined as extended maturity commercial paper.
Local agencies are restricted by the Government Code to investments in corporations rated in the top three
note categories by Moody's Investors Service, Inc., and/or Standard and Poor's Corporation. For medium -
term notes, eligible purchases consist of instruments that have a rating of "A" or better by both Moody's
Investors Service, Inc., and Standard and Poor's Corporation. If the security's credit rating falls below "A"
by one of these agencies, then awareness is heightened and the security monitored closely to determine if
credit risk has been significantly increased. If a security falls below "A" by both rating agencies, then the
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Treasurer will evaluate the need to sell the security prior to maturity. Further restrictions are a maximurn
term of five years to maturity and total investments in medium term corporate notes may not exceed 30%
of the local agency's surplus funds.
Repurchase Agreements - A repurchase agreement is a short-term investment transaction. Banks buy
temporarily idle funds from a customer by selling U.S. Government or other securities with a contractual
agreement to repurchase the same securities on a future date. Repurchase agreements are typically for one
to ten days in maturity. The customer receives interest from the bank. The interest rate reflects both the
prevailing demand for Federal funds and the maturity of the repurchase agreement. Some banks will
execute repurchase agreements for a minimum of $100,000 to $500.000, but most banks have a minimum
of $1,000,000. The term of a repurchase agreement may not exceed one year. The market value of
securities that underlay a repurchase agreement shall be valued at 102 percent or greater of the funds
borrowed against those securities and the value shall be adjusted no less than quarterly. Repurchase
Agreements can only be executed with financial institutions or broker /dealers that have signed a Master
Repurchase Agreement with the District.
Reverse Repurchase Agreements - A reverse repurchase agreement is the opposite of a repurchase
agreement. The District loans a security to a bank in exchange for cash. The District agrees to pa_v off the
loan with interest on a future date. As this type of investment actually involves a loan arrangement, the
District may not invest more than 10% of its surplus funds in reverse repurchase agreements, and must
always match its maturities to the reinvestment. Reverse repurchase agreements may be utilized only
when either of the following conditions are met:
1. The security was owned or specifically committed to purchase, by the local agency, prior to
December 31, 1994, and was sold using a reverse repurchase agreement on December 31, 1994.
2. The security:
a) to be sold has been owned and fully paid for a minimum of 30 days prior to sale; and
b) total of all reverse repurchase agreements owned does not exceed 10 percent of the base
value of the portfolio; and
C) agreement does not exceed a term of 92 days, unless the agreement includes a written
codicil guaranteeing a minimum earning or spread for the entire period between the sale of
a security using a reverse repurchase agreement and the final maturity date of the same
security.
LAIF (Local Agency Investment Fund) - A special fund in the State Treasury which local agencies may
use to deposit funds for investment. There is no minimum investment period and the minimum
transaction is $5,000, in multiples of $1,000 above that, with a maximum balance of $30,000,000 for any
agency. The District is restricted to a maximum of fifteen transactions per month. It offers high liquidity
because deposits can be converted to cash in 24 hours and no interest is lost. All interest is distributed to
those agencies participating on a proportionate share basis determined by the amounts deposited and the
length of time they are deposited. Interest is paid quarterly. The State retains an amount for reasonable
costs of making the investments, not to exceed one - quarter of one percent of the earnings. California
Government Code 5 16429.3 states, in part:
"money placed with the State Treasurer for deposit in the Local Agency Investment Fund
by cities, counties, or special districts shall not be subject to impoundment or seizure by
any state official or state agency."
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Orange County Treasurer's Pool - A special fund in the County Treasury which local agencies may use to
deposit funds for investment. The District may not invest more than 35% of its surplus money with the
Orange County Treasurer's Pool. However, any investment held by the Orange County Treasurer's Pool
will be apportioned and overlaid with the District's portfolio to determine compliance with other self -
imposed restrictions as specified in this Investment Policy. The County Treasurer charges 12.5 basis
points (.125 %) to all pool participants for its direct costs. Direct Costs include proper staffing, bank and
custodial fees, software maintenance fees, and other indirect costs relating to the investment. Investment
earnings are distributed to the pool participants on a monthly basis, net of the above charges. The
earnings are credited to the participants accounts on either the last day of each month or the first day of the
subsequent month.
Money Market Mutual Funds - Shares of beneficial interest issued by diversified management companies.
To be eligible for investment, shares must:
attain the highest rating provided by Moody's Investors Service, Inc., which is currently "Aaa,"
and/or Standard and Poor's Corporation, which is currently "AAA;" and
2. the investment adviser managing the shares must be registered with the Securities and Exchange
Commission with not less than five year's experience investing in instruments authorized under
California Government Code §53601 subdivisions (a) to (m) inclusive, and with assets under
management in excess of five hundred million dollars ($500,000,000); and
3. the purchase price of shares shall not include any commission that these companies may charge; .
and
4. investment in shares shall not exceed 20 percent of surplus funds.
However, no more than 10 percent of the District's surplus funds may be invested in shares of beneficial
interest of any one mutual fund. Furthermore, any investment in a money market mutual fund must
comply with other self - imposed restrictions as specified in this Investment Policy.
Asset - Backed and Mortgage- Backed Security -Bonds backed by payments from receivables /mortgages
having a maximum of five years maturity. These securities must have an "AA" or better rating by
Moody's Investors Service, Inc., and/or Standard and Poor's Corporation. No more than 20% of the
District's surplus money may be invested in these securities.
VIII. INVESTMENT OF BOND PROCEEDS
When investing proceeds from the issuance of bonds, the Costa Mesa Sanitary District will follow this
Investment Policy when determining allowable investments. Should the trust agreement of a particular
bond issue be more restrictive than the District's policy on permitted investments, then the trust agreement
will take precedence.
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IX. DISTRICT CONSTRAINTS
The Treasurer will evaluate local banks and savings institutions and may invest idle cash funds with such
institutions when the criteria for prudent investment previously stated are met. The District operates its
investment pool according to State and self - imposed constraints. It does not buy stocks; it does not
speculate; it does not deal in futures or options. Any investment extending beyond a five -year period
requires prior District Board approval. Additionally, a minimum of 25% of the outstanding investments
must mature within a one -year time period.
X. SAFEKEEPING AND COLLATERALIZATION
All security transactions, including collateral for repurchase agreements, entered into by the District shall
be conducted on a delivery- versus - payment (DVP) basis. Securities will be held by a third party
custodian designated by the Treasurer.
Collateral ization will be required on two types of investments: certificates of deposit and repurchase (and
reverse repurchase) agreements. In order to anticipate market changes and provide a level of security for
all funds, a minimum co I lateral ization level is required.
Surplus funds must be deposited in State or national banks, State or Federal savings associations, or State
or Federal credit unions within the State of California. The deposits cannot exceed the amount of the
bank's or savings and loan's paid -up capital and surplus.
The bank or savings and loan must secure public funds deposits with eligible securities having a market
value of 110% of the total amount of the deposits. State law also allows as an eligible security, first trust
deeds having a value of 150% of the total amount of the deposits. A third class of collateral is 105% in
the form of a letter of credit drawn on the Federal Home Loan Bank.
The Treasurer may waive security for that portion of a deposit which is insured pursuant to Federal law.
Currently, the first $100,000 of a deposit is federally insured. Deposits in excess of $100,000 are
collateralized as previously indicated.
XI. DERIVATIVE INVESTMEN
A derivative is a generic term often used to categorize a wide variety of financial instruments whose value
"depends on" or is "derived from" the value of an underlying asset, reference rate, or index.
Investments in derivative instruments are limited to debt securities that have periodic increases, or step -up
interest rate adjustments that provide upward mobility in yield return. Investments in debt securities
which contain a callable feature are also allowable, but must comply with other restrictions as specified in
this Investment Policy.
Investments in derivative instruments known as "inverse floaters," "dual index," or "stepped inverse"
securities that produce higher than market vields at purchase date (when interest rates are low), but have
the possibility of producing low or no coupon rates as market interest rates rise through the life of the
instrument are not allowable. Furthermore, investments in range notes or interest -only strips that are
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ATTACHMENT _3
from a pool of mortgages are not allowable. However, debt securities that have a floor or a built -
in feature that prevents the instrument from potentially returning no yield are allowable.
X11. POLICY COMPLIANCE REGULATIONS
Should the portfolio, for any reason, fall out of compliance with this Investment Policy, immediate
liquidation of securities in order to bring the portfolio back into compliance is not required. However,
the Treasurer must take action to bring the portfolio into compliance within 12 months from the date the
portfolio was determined to be in non - compliance with the provisions of this Investment Policy.
Additionally, adequate disclosure as to all instances of noncompliance, and the efforts undertaken to
bring the portfolio into compliance, must be made on the monthly Treasurer's Report.
XIII. REPORTING
Under provisions of Section 53646 of the California Government Code, the Treasurer shall render a
quarterly investment report to the District Board and Manager of the District within 30 days fog' owing
the end of the quarter covered by the report. However, as a matter of practice a monthly report shall be
submitted listing the type of investments, institution, date of maturity, amount of deposit, rate of
interest, current market value for all securities, and such other data as may be required by the District
Board on a monthly basis. Furthermore, an Investment Oversight Committee comprised of the
following individuals will meet quarterly to review the District's portfolio and investment strategy.
• Director of Finance /District Treasurer
• Assistant Director of Finance
• Revenue Supervisor
• District Manager
• Assistant Manager
• Two Board Members
Additionally, an annual audit of the District's investment portfolio will be conducted by an independent
Certified Public Accounting firm and a report of the results will be made available.
XIV. QUALIFIED DEALERS
The Costa Mesa Sanitary District shall transact business only with banks, savings and loans, and
registered investment securities dealers. The District will utilize broker /dealers authorized to do business
with the City of Costa Mesa. Each authorized broker /dealer shall be required to annually file a signed
certification with the District Treasurer certifying that they have read and understand the District's most
recently adopted investment policy.
The Treasurer will maintain a list of financial institutions authorized to provide investment services. In
addition, a list will also be maintained of approved broker /dealers who are authorized to provide
investment services in the State of California. These may include "primary" and "regional" broker /dealers
with offices located in the State of California. All financial institutions and broker /dealers who desire to
become qualified bidders for investment transactions must be approved by and supply the Treasurer with a
completed broker /dealer questionnaire.
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XV. POLICY REVIEW
This Statement of Investment Policy shall be reviewed at least annually to ensure its consistency with the
overall objectives of preservation of principal, liquidity and return, and its relevance to current law,
financial and economic trends.
Should conditions change or legislation become effective that behooves subsequent changes or a
liberalization of terms within the policy during the next fiscal year, the revised policy will be submitted to
both the Investment Oversight Committee and Board for adoption of the recommended action.
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ATTACHMENT 4
COSTA MESA SANITARY DISTRICT
INVESTMENT GUIDELINES AND STRATEGY
GUIDELINES - Guidelines are established to direct and control activities in such a manner that
previously established goals are achieved.
1. Investment Transaction. Every investment transaction must be authorized and reviewed
by the Treasurer.
2. Pooled Cash. Whenever practical, local agency cash is consolidated into one bank
account and invested on a pooled concept basis. Interest earnings are allocated quarterly
according to month -end cash and investment balances for each fund.
3. Competitive Bids. Purchase and sales of securities are made on the basis of competitive
offers and bids when practical.
4. Cash Forecast. The cash flow for the District is analyzed with the receipt of revenues and
maturity of investments scheduled so that adequate cash will be available to meet
disbursement requirements.
5. Investment Limitations. Security purchases and holdings are maintained within statutory
limits imposed by the California Government Code. Current limits are:
Bankers Acceptances
Commercial Paper
Negotiable Certificates of Deposit
Reverse Repurchase Agreements
Medium Term Notes
Money Market Mutual Funds
Asset- Backed/Mortgage- Backed Securities
Local Agency Investment Fund
Orange County Treasurer's Pool
40% Section 53601(f)
30% Section 53601(g)
30% Section 53601(h)
20% Section 53601(i)
30% Section 536010)
15% Section 53601(k)
20% Section 53601(n)
$30,000,000 Section VI of Policy
35% Section VI of Policy
6. Liquidity. The marketability of a security is considered at the time of purchase, as the
security may have to be sold at a later date to meet unanticipated cash demands.
7. Diversification. The portfolio should consist of a mix of various types of securities,
issuers, and maturities.
8. Evaluate Certificates of Deposit
(a) Certificates of Deposit shall be evaluated in terms of FDIC coverage. For deposits
in excess of the insured maximum of $100,000, approved collateral at full market
value shall be required. (California Government Code Section 53652 and/or
53651(m) and 53651.2(a)(1).
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ATTACHMENT 4
(b) Negotiable Certificates of Deposit shall be evaluated in terms of the credit
worthiness of the issuer, as these deposits are uninsured and uncollateralized
promissory notes.
II. STRATEGY - Strategy refers to the ability to manage financial resources in the most advantageous
manner.
Economic Forecasts. Economic Forecasts are obtained periodically from economists and
financial experts through bankers and brokers to assist the Treasurer with the formulation
of an investment strategy for the local agency.
2. Implementing Investment Strategy. Investment transactions are executed which conform
with anticipated interest rate trends and the current investment strategy plan.
3. Rapport. A close working relationship is maintained with large vendors of the District.
The objective is to pinpoint when large disbursements will clear the District's bank
account. It is essential for good cash control that such large expenditures be anticipated,
estimated as to dollar amount, and communicated to the Treasurer for liquidity planning
purposes.
4. Preserve Portfolio Value. Field standards are developed in order to maintain earnings
near the market and to preserve the value of the portfolio.
III. AUDIT - At least annually, the District's external auditors will analyze the District's portfolio and
report to the Board regarding the legal, credit, and market risks associated with each investment.
Additionally, the auditors will review the District's investment policy and make recommendations
for modifications, if appropriate.
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COSTA MESA SANITARY DISTRICT
INVESTMENT PROCEDURES
INTERNAL CONTROL - GUIDELINES
ECTIVES OF INTERNAL CONTROL
Internal control is the plan of organization and all the related systems established by management's
objective of ensuring, as far as practicable:
• The orderly and efficient conduct of its business, including adherence to management policies.
• The safeguarding of assets.
• The prevention or detection of errors and fraud.
• The accuracy and completeness of the accounting records.
• The timely preparation of reliable financial information.
LIMITATIONS OF INTERNAL CONTROL
No internal control system, however elaborate, can by itself guarantee the achievement of management's
objectives. Internal control can provide only reasonable assurance that the objectives are met, because of
its inherent limitations, including:
• Management's usual requirement that a control be cost - effective.
• The direction of most controls at recurring, rather than unusual, types of transactions.
• Human error due to misunderstanding, carelessness, fatigue, or distraction.
• Potential for collusion that circumvents controls dependent on the segregation of functions.
• Potential for a person responsible for exercising control abusing that responsibility; a responsible staff
member could be in a position to override controls which management has set up.
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ATTACHMENT
COSTA MESA SANITARY DISTRICT
INTERNAL CONTROL - GUIDELINES
ELEMENTS OF INTERNAL CONTROL
Elements of a system of internal control are the means by which an organization can satisfy the objectives
of internal control. These elements are:
1. ORGANIZATION
Specific responsibility for the performance of duties should be assigned and lines of authority and
reporting clearly identified and understood.
2. PERSONNEL
Personnel should have capabilities commensurate with their responsibilities. Personnel selection
and training policies together with the quality and quantity of supervision are thus important.
3. SEGREGATION OF FUNCTIONS
Segregation of hicompatible functions reduces the risk that a person is in a position both to
perpetrate and conceal errors or fraud in the normal course of duty. If two parts of a transaction
are handled by different people, collusion is necessary to conceal errors or fraud. In particular. the
functions that should be considered when evaluating segregation of functions are authorization,
execution, recording, custody of assets, and performing reconciliations.
4. AUTHORIZATION
All transactions should be authorized by an appropriate responsible individual. The
responsibilities and limits of authorization should be clearly delineated. The individual or group
authorizing a specific transaction or granting general authority for transactions should be in a
position commensurate with the nature and significance of the transactions. Delegation of
authority to authorize transactions should be handled very carefully.
5. CONTROLS OVER AN ACCOUNTING SYSTEM
Controls over an accounting system include the procedures, both manual and computerized.
carried out independently to ascertain that transactions are complete, valid, authorized. and
properly recorded.
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COSTA MESA SANITARY DISTRICT
CASH CONTROLS
PROCEDURES PERFORMED BY EXTERNAL AUDITORS WITH RESPECT TO CASH RECEIPTS
A. District procedures and controls are reviewed. Some of the system strengths are:
1. Receipts are controlled upon receipt by proper registration devices.
2. Receipts are reconciled on a daily basis.
3. Amounts are deposited intact.
4. All bank accounts are authorized by the District Board.
5. Cash counts are done by two or more individuals.
6. Bank reconciliations are reviewed.
7. Prompt posting of cash receipt entries in books.
8. Receipt forms are prenumbered, accounted for, and physically secured.
9. Proper approval required for write -offs of customer accounts.
10. Checks are restrictively endorsed upon receipt.
11. Adequate physical security over cash.
12. Individuals that handle cash do not post to customer account records or process billing
statements.
13. Adequate supervision of Finance Department operations.
B. Significant revenues are confirmed directly with payor and compared with District books to make
sure amounts are recorded properly.
C. Cash balances are substantiated by confirming all account balances recorded in books. Bank
reconciliations are reviewed for propriety and recalculated by the auditor. All significant
reconciling items on bank reconciliations are verified as valid reconciling items by proving to
subsequent bank statements.
30
2
9
4
ATTACHMENT 7
COSTA MESA SANITARY DISTRICT
SEGREGATION OF RESPONSIBILITIES OF
THE TREASURY FUNCTIONS
Function Responsibili
Authorization of Investment
Transactions:
Formal Investment Policy should be:
Prepared By:
Treasurer
Submitted To:
District Board
Investment Transactions
Treasurer
should be approved by
Execution of investment
Assistant Director of Finance
transactions
Timely recording of investment
transactions:
Recording of investment
Revenue Supervisor
transactions in the
Treasurer's records
Recording of investment
Accountant
transactions in the
accounting records
Verification of investment,
Assistant Director of Finance
i.e., match broker confirma-
tion to Treasurer's records
Safeguarding of Assets and Records:
Reconciliation of Treasurer's .
Revenue Supervisor
records to the accounting records
Reconciliation of Treasurer's
Accountant
records to bank statements and
safekeeping records
31
ATTACHMENT 7
COSTA MESA SANITARY DISTRICT
SEGREGATION OF RESPONSIBILITIES OF
THE TREASURY FUNCTIONS
(Continued)
Function Responsibility
5. Safeguarding of Assets and Records
(continued):
Annual review of (a) financial Assistant Director of Finance with
institution's financial condition, Treasurer's approval
(b) safety, liquidity, and potential
yields of investment instruments.
6. Periodic review of investment Independent Auditors
portfolio as prepared by
Treasurer including:
• Investment types
• Purchase Price
• Market values
• Maturity dates
• .Par values
• Investment yields
• Conformance to stated investment policy
• Safekeeping reports
7. Periodic review of investment Investment Oversight Committee
portfolio and strategies.
32
GLOSSARY
(Note: Entities are encouraged to include a glossary as part of
the investment policy. All words of a technical nature should
be included. Following is an example of common treasury
terminology.)
AGENCIES: Federal agency securities and /or Government -
sponsored enterprises.
ASKED: The price at which securities are offered.
BANKERS' ACCEPTANCE (BA): a draft or bill or exchange
accepted by a bank or trust company.
BID: The price offered by a buyer of securities. (When you are
selling securities, you ask for a bid.) See Offer.
BROKER: A broker brings buyers and sellers together for a
commission..
CERTIFICATE OF DEPOSIT (CD): A time deposit with a
specific maturity evidenced by a certificate. Large -
denomination CD. s are typically negotiable.
COLLATERAL: Securities, evidence of deposit or other
property which a borrower pledges to secure repayment of a
loan. Also refers to securities pledged by a bank to secured
deposits of public monies.
COMPREHENSIVE ANNUAL FINANCIAL REPORT
(CAFR): The official annual report for the Costa Mesa
Sanitary District. It includes five combined statements for each
individual fund and group prepared in conformity with
GAAP. It also includes supporting schedules necessary to
demonstrate compliance with finance- related legal and
contractual provisions, extensive introductory material, and a
detailed Statistical Section.
COUPON: (a) The annual rate of interest that a bond's issuer
promises to pay the bondholder on the bond's face value. A
certificate attached to a bond evidencing interest due on a
payment date. DEALER: A dealer, as opposed to a broker, acts
as a principal in all transactions, buying and selling
DEBENTURE: A bond secured only by the general credit of
the issuer.
DELIVERY VERSUS PAYMENT: There are two methods of
delivery of securities: delivery versus payment and delivery
versus receipt. Delivery versus payment is delivery of securities
with an exchange of money for the securities. Delivery versus
receipt is delivery of securities with an exchange of a signed
receipt for the securities.
ATTACHMENT 8
DERIVATIVES: (1) Financial instrument whose return profs'
is linked to, or derived from, the movement of one or me
underlying index or security, and may include a leveraging
factor, or (2) financial contracts based upon notional amounts
whose value is derived from an underlying index or security
(interest rates, foreign exchanges, equities or commodities).
DISCOUNT: The difference between the cost price of a
security and its maturity when quoted at lower than face value.
A security selling below original offering price shortly after sale
also is considered to be at a discount.
DISCOUNT SECURITIES: Non - interest bearing money
market instruments that are issued a discount and redeemed at
maturity for full face value, e.g., U.S. Treasury Bills.
DIVERSIFICATION: Dividing investment funds among a
variety of securities offering independent returns.
FEDERAL CREDIT AGENCIES: Agencies of the Federal
government set up to supply credit to various classes of
institutions and individuals, e.g., S &L's, small business firms,
students, farmers, farm cooperative-, and exporters.
FEDERAL DEPOSIT INSURANCE CORPORATION
(FIDC): A federal agency that insures bank deposits, currer"
up to S 100,000 per deposit.
FEDERAL FUNDS RATE: The rate of interest at which Fed
funds are traded. This rate is currently pegged by the Federal
Reserve through open- market operations.
FEDERAL HOME LOAN BANKS (FHLB): Government
sponsored wholesale banks (currently 12 regional banks)
which lend funds and provide correspondent banking services to
member commercial banks, thrift institutions, credit unions and
insurance companies. The mission of the FHLBs is to liquefy
the housing related assets of its members who must purchase
stock in their district Bank.
FEDERAL NATIONAL MORTGAGE ASSOCIATION
(FNMA): FNMA, like GNMA was chartered under the Federal
National Mortgage Association Act in 1938. FNMA is a federal
corporation working under the auspices of the Department of
Housing and Urban Development (HUD). It is the largest single
provider of residential mortgage funds in the United States.
Fannie Mae, as the corporation is called, is q private
stockholder -owned corporation. The corporation's purchases
include a variety of adjustable mortgages and second loans, in
addition to fixed -rate mortgages. FNMA's securities are also
highly liquid and are widely accepted. FNMA assumes
guarantees that all security holders will receive timely pay,. t
of principal and interest. .
FEDERAL OPEN MARKET COMMITTEE (FOMC):
Consists of seven members of the Federal Reserve Board and
five of the twelve Federal Reserve Bank Presidents. The
resident of the New York Federal Reserve Bank is a permanent
:tuber, while the other Presidents serve on a rotating basis.
The Committee periodically meets to set Federal Reserve
guidelines regarding purchases and sales of Government
Securities in the open market as a means of influencing the
volume of bank credit and money.
FEDERAL RESERVE SYSTEM: The central bank of the
United States created by Congress and consisting of a seven
member Board of Governors in Washington, D.C., 12 regional
banks and about 5,700 commercial banks that are members of
the system.
GOVERNMENT NATIONAL MORTGAGE
ASSOCIATION (GNMA or Ginnie Mae): Securities
influencing the volume of bank credit guaranteed by GNMA
and issued by mortgage bankers, commercial banks, savings and
loan associations, and other institutions. Security holder is
protected by full faith and credit of the U.S. Government.
Ginnie Mae securities are backed by the FHA, VA or FmHA
mortgages. The term "pass- throughs" is often used to describe
Ginnie Maes.
LIQUIDITY: A liquid asset is one that --an be converted easily
and rapidly into cash without a substantial loss of value. In the
-oney market, a security is said to be liquid if the spread
tween bid and asked prices is narrow and reasonable size can
be done at those quotes.
LOCAL GOVERNMENT INVESTMENT POOL (LGIP):
The aggregate of all funds from political subdivisions that are
placed in the custody of the State Treasurer for investment and
reinvestment.
MARKET VALUE: The price at which a security is trading
and could presumably be purchased or sold.
MASTER REPURCHASE AGREEMENT: A written
contract covering all future transactions between the parties to
repurchase — reverse repurchase agreements that established
each party's rights in the transactions. A master agreement will
often specify, among other things, the right of the buyer - lender
to liquidate the underlying securities in the event of default by
the Seiler- borrower.
MATURITY: The date upon which the principal or stated
value of an investment becomes due and payable.
MONEY MARKET: The market in which short-tern debt
instruments (bills, commercial paper, bankers' acceptances. etc.)
.e issued and traded.
ATTACHMENT 8
OFFER: The price asked by a seller of securities. (When you
are buying securities, you ask for an offer.) See Asked and Bid.
OPEN MARKET OPERATIONS: Purchases and sales of
government and certain other securities in the open market by
the New York Federal Reserve Bank as directed by the FOMC
in order to influence the volume of money and credit in the
economy. Purchases inject reserves into the bank system and
stimulate growth of money and credit; sales have the opposite
effect. Open market operations are the Federal Reserve's most
important and most flexible monetary policy tool.
PORTFOLIO: Collection of securities held by an investor.
PRIMARY DEALER: A group of government securities
dealers who submit daily reports of market activity and
positions and monthly financial statements to the Federal
Reserve Bank of New York and are subject to its informal
oversight. Primary dealers include Securities and Exchange
Commission (SEC) - registered securities broker- dealers, banks,
and a few unregulated firms.
PRUDENT PERSON RULE: An investment standard. In
some states the law requires that a fiduciary, such as a trustee,
may invest money only in a list of securities selected by the
custody state — the so- called legal list. In other states the trustee
may invest in a security if it is one which would be bought by a
prudent person of discretion and intelligence who is seeking a
reasonable income and preservation of capital.
QUALIFIED PUBLIC DEPOSITORIES: A financial
institution which does not claim exemption from the payment of
any sales or compensating use or ad valorem taxes under the
laws of this state, which has segregated for the benefit of the
commission eligible collateral having a value of not less than its
maximum liability and which has been approved by the Public
Deposit Protection Commission to hold public deposits.
RATE OF RETURN: The yield obtainable on a security based
on its purchase price or its current market price. This may be
the amortized yield to maturity on a bond the current income
return.
REPURCHASE AGREEMENT (RP OR REPO): A holder
of securities sells these securities to an investor with an
agreement to repurchase them at a fixed price on a fixed date.
The security "buyer" in effect lends the "seller" money for the
period of agreement, and the terms of the agreement are
structured to compensate him for this. Dealers use RP
extensively to finance their positions. Exception:_ When the
Fed is said to be doing RP, it is lending money, that is,
increasing bank reserves.
SAFEKEEPING: A service to customers rendered by banks
for a fee whereby securities and valuables of all types and
descriptions are held in the bank's vaults for protection.
34
SECONDARY MARKET: A market made for the purchase
and sale of outstanding issues following the initial distribution.
SECURITIES & EXCHANGE COMMISSION: Agency
created by Congress to protect investors in securities
transactions by administering securities legislation.
SEC RULE 15C3 -1: See Uniform Net Capital Rule.
STRUCTURED NOTES: Notes issued by Government
Sponsored Enterprises (FHLB, FNMA, SLMA, etc.) and
Corporations which have imbedded options (e.g., call features,
step -up coupons, floating rate coupons, derivative -based
returns) into their debt structure. Their market performance is
impacted by the fluctuation of interest rates, the volatility of the
imbedded options and shifts in the shape of the yield curve.
TREASURY BILLS: A non - interest bearing discount security
issued by the U.S. Treasury to finance the national debt. Most
bills are issued to mature in three months, six months, or one
year.
TREASURY BONDS: Long -term coupon - bearing U.S
Treasury securities issued as direct obligations of the U.S
Government and having initial maturities of more than 10 years.
TREASURY NOTES: Medium -term coupon - bearing U.S.
Treasury securities issued as direct obligations of the U.S.
Government and having initial maturities from two to 10 years.
UNIFORM NET CAPITAL RULE: Securities and Exchange
Commission requirement that member firms as well as
nonmember broker- dealers in securities maintain a maximum
ratio of indebtedness to liquid capital of 15 to l; also called net
capital rule and net capital ratio. Indebtedness covers all money
owed to a firm, including margin loans and commitments to
purchase securities, one reason new public issues are spread
among members of underwriting syndicates. Liquid capital
includes cash and assets easily converted into cash.
YIELD: The rate of annual income return on an investment,
expressed as a percentage. (a) INCOME YIELD is obtained by
dividing the current dollar income by the current market price
for the security. (b) NET YIELD or YIELD TO MATURITY
is the current income yield minus any premium above par or
plus any discount from par in purchase price, with the
adjustment spread over the period from the date of purchase to
the date of maturity of the bond.
ATTACHMENT 8
�5
VOICE , . „ n MANHOLE ADJUSTING INC.
P.O. BOX 250
Number: 222 J u l� z 9 MONTEREY PARK, CA 91754
�y GENERAL ENGINEERING LIC, 398443
Date: 06/1312000 "!1 "'c- ,I "K-y?y 7w TEL. (323) 725 -1387 FAX: (323) 725 -7620
t
COSTA MESA SANITARY DISTRICT
PO BOX 1200
COSTA MESA, CA 92628 -1200
COSTA MESA/PRINCIFTON DR.
P.O. #19600
SEE REVERSE SIDE FOR INSTRUCTIONS & CONDITIONS
FOAM NO. MA-0001 tlZW)
TOTAL. P.01