Agenda Packets - Board - 2003-05-14- I COSTA MESA
SANITARY DISTRICT
an Independent Special District
AGENDA
Arlene Schafer
President
Greg Woodside
Vice President
Art Perry
Director
Jim Ferryman
Secretary
Dan Worthington
Director
Public Comments. Any member of the public may address the Board. Speakers on agenda items should
identify themselves to the Clerk before the meeting so that their input can be provided at the time the item is
considered. Speakers on non - agenda items will be heard under Public Comments. Pursuant to State law, the
Board may not discuss or take action on non - agenda items except under special circumstances. Speakers must
limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves
the right to declare any speaker out of order.
In compliance with ADA, contact Joan Revak, (714) 754 -5087, 48 hours prior to meeting if assistance is
needed (28 CFR 35.102.35.104 ADA Title II).
Regular Meeting - Wednesday, May 14, 2003
RECOMMENDED
ACTION
�I. CALL TO ORDER — 12:00 p.m. — Conference Room 1A, Costa Mesa City Hall
PLEDGE OF ALLEGIANCE — Director Ferryman
/III. INVOCATION — Director Woodside
//IV. ROLL CALL
V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be
routine and will be enacted in one motion in the form listed below. There will be no separate
discussion on these items prior to the time the Board votes on the motion, unless members of
the Board, staff, or the public request specific items to be removed from the Consent Calendar
for discussion, in which event the item will be removed from the Consent Calendar and
considered in its normal sequence on the agenda.
Reports
Minute Approval
1. Recycling Committee Meeting — April 3, 2003
2. Investment Oversight Committee Meeting — April 11, 2003
3. Regular Meeting — April 11, 2003
Protecting our community's health 6y providing sofid waste and sewer collection services.
costamesasanitarydistrict. org
COSTA MESA SANITARY DISTRICT May 14, 2003
AGENDA Page 2
RECOMMENDED
• ACTION
Manager's Reports
4. Refunds No Refunds
5. Occupancy Report and payment to Costa Mesa Disposal — May 2003 Approve
6. Monthly Spill Report to Regional Water Quality Control Board (RWQCB) Receive and File
Engineer's Reports
7. Project Status Report . Receive and File
Treasurer's Reports
8. Financial Report as of April 30, 2003 Accept Report
9. Report of Monies on Deposit as of April 30, 2003 Receive and File
10. Warrant Register for April 2003 in the amount of $653,068.95 Approve Payment
11. Directors' Expenses for the Month of April 2003 Ratify Expenses
-------------------------------------- - - - - -- -END OF CONSENT CALENDAR--------------------------------------- - - - - --
101. WRITTEN COMMUNICATIONS
VII. PUBLIC COMMENTS
VIII. MANAGER'S REPORTS
�A. Anti - Scavenging and Screening of Trash Containers Enforcement Reports Consider
B. CMSD Strategic Planning Action Items 2003
ftotecting our community's health by providing sofid waste and sewer colrection services.
costamesasanitarydistrict. org
1. Item 1.2 — Institutional Issues
Consider Action
C.
Recycling Reports
1. Waste Diversion Report — April 2003
Receive and File
D.
Contract Payment to CR Transfer for recycling
services and disposal for April 2003
1. Payment for April 2003 Services
Approve Subject to
Verification of Diversion
Report by Staff
n E.
Standardized Container Program
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1. Lifting Bar Replacement Update
Accept Report
ftotecting our community's health by providing sofid waste and sewer colrection services.
costamesasanitarydistrict. org
COSTA MESA SANITARY DISTRICT May 14, 2003
AGENDA Page 3
• RECOMMENDED
ACTION
F. Recycling Committee — May 6, 2003 —
9:00 a.m.
Director Worthington and Director Woodside
/. Strategic Planning 2003 - Public Outreach — Classroom Recycling Projects Consider
Z. CostaMazing — District Participation r
�J�A- � �;13tiw �1C7 - Consider
3. Telephone Book Recycling Program 7m - Review City Ordinance
t�
Adopted May 5, 2003
IX. ENGINEER'S REPORTS
l' A. Waste Discharge Requirements (WDR)
Request to Participate in Phase II of the FOG Control Study Approve roximate
and Development of the Reporting Database os hare of $11,605
for FOG Study & $1,200 for
Database & Execute Notice
of Intent
2. General Update Verbal Report from
Manager and Attorney
• � Project No. 168 — Tustin Pumping Station Remodel
1. Phase I Construction - Cooperative Agreement with the City of '-- Approve in Concept
Newport Beach
/,C Project No. 129 — Bristol Street Sewer eview New Findings
X. TREASURER'S REPORTS
Analysis of Trash Hauling Expenses �! C � Set Special Meeting
�B. State Budget VLF Accept Report
XI. ATTORNEY'S REPORTS
i
A. Update on Teleconferencing Review Legal Opinion
XII. LOCAL MEETINGS
/A. Orange County Sanitation District
/BMesa . Regular Meeting — March 26, 2003 (Director Ferryman) Accept Report
• Consolidated Water District — April 22, 2003 (Director Worthington) Accept Report
(Protecting our community's heaftk by providing sofid waste and sewer collection services.
costamesasanitarydistrict, org
COSTA MESA SANITARY DISTRICT
AGENDA
May 14, 2003
Page 4
RECOMMENDED
•
ACTION
.� C.
Independent Special Districts of Orange County (ISDOC)
1. Quarterly Meeting — Thursday, May 29, 2003, 11:30 a.m.
Consider Attendance
!D.
Local Agency Formation Commission (LAFCO)
Consider
Consider
Water Advisory Committee of Orange County (WACO)
/F.
Orange County Council of Governments (OCCOG)
Consider
/G,.-,
Costa Mesa Chamber of Commerce
Consider
H.
California Special Districts Association (CSDA)
1. CSDA Governance Academy — Setting Direction and Community
Accept Report
Leadership - May 2, 2003, Irvine (President Schafer,
Director Ferryman, Director Worthington)
<4III1. OLD BUSINESS
,V. NEW BUSINESS
0 A. Proclamation for City of Costa Mesa Police Chief Dave Snowden Approve
XV. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
XVI. ADJOURNMENT
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1Trotecting our community's health 6y providing solid waste andsewer collection services.
costamesasanitarydrstrict. org
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
APRIL 11, 2003
The Board of Directors of the Costa Mesa
CALL TO ORDER Sanitary District met in regular session on
April 11, 2003, at 11:00 a.m. Conference
Room 1 -A at the Civic Center, 77 Fair
Drive, Costa Mesa.
PLEDGE OF ALLEGIANCE
INVOCATION
ROLL CALL
DIRECTORS PRESENT
DIRECTORS ABSENT:
President Schafer called the meeting to
order at 11:00 a.m.
Director Perry led the pledge.
Vice President Woodside gave the
invocation.
Arlene Schafer, Art Perry, Greg
Woodside, James Ferryman
Director Worthington was absent and
excused
STAFF PRESENT: Robin Hamers, Manager /Engineer; Alan
Burns, Legal Counsel; Tom Fauth,
Assistant Manager; Joan Revak, Clerk of
the District; Marc Puckett, Finance
Director; Bobby Young, Finance
OTHERS PRESENT: Angie Buyayo, UCI intern
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
APRIL 11, 2003
PAGE 2
. ............................... CONSENT CALENDAR . ...............................
Director Ferryman motioned to approve the Consent Calendar as presented.
Director Perry seconded. Motion carried 4 -0.
REPORTS
MINUTE APPROVAL
Minutes of Recycling The Minutes for the Recycling Committee Meeting
Committee Meeting, of March 11, 2003, were approved as distributed.
March 11, 2003
Minutes of Regular The Minutes for the Regular Meeting of March 12,
Meeting, 2003, were approved as distributed.
March 12, 2003
Minutes of Liaison The Minutes for the Liaison Meeting of March 24,
Committee Meeting, 2003, were approved as distributed.
March 24, 2003
MANAGER'S REPORTS
Refunds There were no refunds requested for the month of
March 2003.
Occupancy Report and The Trash Occupancy Count documented an
Payment of $178,201.87 increase of 7 units in the occupancy report for solid
to Costa Mesa Disposal — waste collection as of April 1, 2003. Therefore, the
April 2003 total for April is 21,079.
Board directed Staff to prepare a warrant for
$178,201.87 to Costa Mesa Disposal on May 1,
2003, for payment for April trash collection based on
the April count of 21,079.
Monthly Spill Report to The Monthly Spill Report to the Regional Water
Regional Water Quality Quality Control Board (RWQCB) for March 2003
Control Board (RWQCB) was accepted as submitted.
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COSTA MESA SANITARY DISTRICT
4 MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
APRIL 11, 2003
PAGE 3
Safety /Loss Control The Minutes for the Safety /Loss Control Meeting of
Meeting — March 18, 2003 March 18, 2003, were approved as distributed.
ENGINEER'S REPORTS
Project Status Report The Project Status Report dated April 2003, was
accepted as submitted.
TREASURER'S REPORTS
Financial report as of The Financial Report as of March 31, 2003, was
March 31, 2003 accepted as submitted.
Report of Monies on The Report of Monies on Deposit as of March 31,
Deposit as of 2003, was received and filed.
March 31, 2003
Warrant 2003 -10 for April Warrant Resolution #CMSD 2003 -10 was
2003 in the amount of approved, authorizing the President and Secretary
$255,275.51 to sign the warrant and instructing the Treasurer to
draw a warrant from the Costa Mesa Sanitary
District General Fund in the amount of
$255,275.51.
Directors Expenses for the Director Expenses for the Month of March 2003
Month of March 2003 were ratified as follows:
Director Ferryman: $1020.00+ $7.98
Director Perry: $850.00
President Schafer: $1,020.00 + $91.25
Vice President Woodside: $340.00
Director Worthington: $1020.00 + 4.40
..............•........... END OF CONSENT CALENDAR ..........................
Mr. Fauth introduced Angie Buyayo, an intern from UCI, assisting the District in
exploring options in the disposal of e- waste.
WRITTEN COMMUNICATIONS
Mr. Hamers reported receiving a letter from Ms. Sharon Blakely, Principal,
Whittier Elementary, dated March 28, 2003. Ms. Blakely expressed her gratitude
to the Board for the $400 award for participation in the Telephone Book
Recycling Program. Ms. Blakely advised the funds will go toward the purchase
of books for the students.
COSTA MESA SANITARY DISTRICT
- ? MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
=� APRIL 11, 2003
PAGE 4
Mr. Hamers reported receiving a card from the Orange County Council of the Boy
Scouts of America thanking the District for check for $100.00, a portion of monies
received from the sale of a set of 1928 model Ford rims and tires that had been
brought to the Used Tire Roundup.
PUBLIC COMMENTS
There were no public comments made, no public in attendance.
MANAGER'S REPORTS
ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT
REPORTS
POLICE REPORT
Mr. Hamers presented a memorandum providing the scavenging statistics
for March as follows:
Location Calls for Service Cite /Arrest
Area 1
2
0
Area II
0
0
Area III
1
0
Area IV
0
0
TOTAL
3
0
DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT
Mr. Hamers presented the ordinance enforcement summary report for the
four -week period beginning February 24, 2003 and ending March 23, 2003.
Mr. Shef distributed approximately 25 courtesy flyers during this period.
Mr. Shef will be attending a training class on civil citation issuance.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
a APRIL 11, 2003
PAGE 5
CMSD STRATEGIC PLANNING ACTION ITEMS 2003
Mr. Hamers presented the Strategic Planning Action Items list with status
for each item for reference purposes.
ITEM 1.2 — INSTITUTIONAL ISSUES
Mr. Hamers reported a committee consisting of Directors Schafer and
Ferryman met with Mr. Alan Roeder to discuss the issues.
Discussion was held regarding various locational options.
President Schafer reported there may be a joint study session with the
City Council scheduled for May 2003.
Mr. Burns requested to have input into the legal ramifications of acting on
the one -year notice provision to the City.
Director Ferryman motioned to approve May 29th at 4:00 p.m. for the
Special Meeting to discuss Item 1.2, Institutional Issues, and June 6th at
noon for the Budget Meeting. Director Woodside seconded. Motion
carried 4 -0.
RECYCLING REPORTS
WASTE DIVERSION REPORT — MARCH 2003
The Waste Diversion Report for March depicted a diversion rate of 50.02
percent. Director Perry motioned to receive and file the Waste Diversion
Report. Director Ferryman seconded. Motion carried 4 -0.
CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL
FOR MARCH 2003
PAYMENT FOR MARCH 2003 SERVICES
Director Woodside motioned to approve contract payment to CR Transfer for
recycling services and disposal for the month of March 2003, in the amount
of $152,005.54, subject to verification of the diversion report by Staff.
Director Ferryman seconded. Motion carried 4 -0.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
a
V°eou�a* APRIL 11, 2003
PAGE 6
STANDARDIZED CONTAINER PROGRAM
LIFTING BAR REPLACEMENT UPDATE
Mr. Fauth reported he has not seen any of the updated lifting bars
sustaining damage. Mr. Fauth reported there are still containers requiring
retrofit that were not available for update during the first stage of repairs.
PURCHASE OF CONTAINER INVENTORY
Mr. Fauth presented the Standardized Container Post Distribution Data
report. Mr. Fauth reported the District has purchased an additional 1266
containers since June 2002. The additional containers were used as
replacement for damaged or stolen containers or to fulfill customer
requirements of supplementary containers.
Mr. Fauth estimates an additional 1,000 containers will be needed to
provide necessary replacement containers as well as those required for
new development through the end of the year.
Mr. Fauth reported Roto Industries maintained their original price per
container beyond the timeframe originally stated, but will be increasing
their price for the new containers. Mr. Fauth suggested the District
consider purchasing the year's supply of new containers before the price
increase has been instituted.
The new containers will be stored at Roto until needed, at no cost to the
District.
Director Perry motioned to ratify the purchase 1266 containers since June
of 2002 and approval of 1,000 new containers to place into inventory for
new and replacement containers for the following year in the amount of
$56,434.07, plus tax. Director Woodside seconded. Motion carried 4 -0.
RESPONSIBILITY FOR REPLACEMENT CONTAINERS
All future purchases over $5,000 will be brought to the Board for approval.
The District will still continue to supply containers at no direct cost to the
resident for existing residences.
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+y',Mlfj,e COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
APRIL 11, 2003
rouno PAGE 7
CMSD /CCM /MCWD LIAISON COMMITTEE MEETING - MARCH 24, 2003
Mr. Hamers reported there was a Liaison Committee Meeting attended by
Directors Schafer and Ferryman, Mr. Hamers and Ms. Revak.
Directors Schafer and Ferryman provided a brief synopsis. The District's
participation in CostAmazing was discussed.
RECYCLING COMMITTEE - APRIL 3, 2003— 11:30 A.M. DIRECTOR WORTHINGTON
AND DIRECTOR FERRYMAN
E -WASTE PRESENTATION
Mr. Fauth introduced Angie Buyayo, UCI intern, to provide an overview on
her research and recommendations for the Costa Mesa Sanitary District
residential and business e- waste.
Ms. Buyayo presented a report on her research and provided
recommendations and advised the District on the next steps to be taken.
Ms. Buyayo recommended Curbside recycling for residential uses and E-
Recycling for businesses.
Ms. Buyayo recommended the District review the options including
performing a survey of Costa Mesa residents and publication of a
brochure on the subject of e- waste. Ms. Buyayo additionally
recommended a pilot program.
Mr. Hamers noted the disposal of e -waste has advanced from what was
available a few years. ago to new options for both residents and
businesses.
STRATEGIC PLANNING 2003 - PUBLIC OUTREACH - CLASSROOM RECYCLING
PROJECT
Mr. Hamers reported the Committee felt schools would most likely
entertain two items: the half -hour presentation given at the 6th grade level
consisting of a 15- minute video and 15- minute question and answer
session and a science project.
The Committee determined that a science project of the worm farm would
be best started in September so the children can watch the composting
project through the school year, although the groundwork for the program
will begin right away.
+�y'SAl11t,Q COSTA MESA SANITARY DISTRICT
V MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
APRIL 11, 2003
PAGE 8
EARTH DAY - TUESDAY, APRIL 22, 2003
The Committee is striving for an Earth Day event. Director Worthington
will provide further information regarding Earth Day.
ENGINEER'S REPORTS
ANNEXATION NO. 252 - HOME RANCH, MAKING APPLICATION TO LAFCO —
CMSD RESOLUTION No. 2003 -666
Mr. Hamers presented Resolution No. 2003 -666, A RESOLUTION OF
APPLICATION BY THE COSTA MESA SANITARY DISTRICT REQUESTING
THE LOCAL AGENCY FORMATION COMMISSION TO TAKE
PROCEEDINGS FOR THE ANNEXATION OF TERRITORY, BEING
ENGINEER'S NO. 252.
Director Perry motioned to adopt Resolution No. 2003 -666, Home Ranch,
Making Application to LAFCO. Director Ferryman seconded. Motion carried
4 -0.
WASTE DISCHARGE REQUIREMENTS - (WDR)
SEWER SYSTEM MANAGEMENT PLAN
Mr. Hamers reported the District has a Sewer System Management Plan
in place and it is on file with the State Water Quality Control Board. Staff
is going to expand the portion of preventative maintenance program.
LEGAL AUTHORITY
Mr. Burns reported he had already prepared the legal authority portion for
the District, but reports a breakthrough in the City side.
Mr. Burns explained the Uniform Building Code is generally required to be
standard throughout the state. The only authority a City would have to
vary that would be if they can make the finding that there are local
climactic, topographical, or geographic features that would justify a
change to the Uniform Building Code.
Mr. Burns reported by linking the Santa Ana River and the pollution to the
Pacific Ocean, the District's Ordinance can read the way the District
requires and not be reliant on a City building official's determination as to
whether or not grease devices are installed.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
APRIL 11, 2003
PAGE 9
MODEL GREASE ORDINANCE
Mr. Burns reported the Committee has expanded to include the following:
• Mr. Burns
• Orange County Sanitation District Attorney
• City of Orange Attorney
• City of Anaheim representative.
Mr. Burns reported the County has contacted the City of Costa Mesa
about performing inspection of grease interceptor devices as part of their
health inspections. The City would have to establish legal authority for
this arrangement.
TREASURER'S REPORTS
ANALYSIS OF TRASH HAULING EXPENSES
Mr. Puckett reported he is continuing to gather information from Costa Mesa
Disposal and Mr. Mike Reed, their accountant, regarding review in terms of
whether or not a rate increase during the mid contract term is justified based
on the financial situation.
Mr. Puckett distributed a spreadsheet with some of the items he is looking at
and provided a synopsis to the Board of his findings to date.
INVESTMENT OVERSIGHT COMMITTEE MEETING HELD APRIL 11, 2003
The Investment Oversight Committee Meeting was held on April 11, 2003,
and the minutes will be provided at the May regular board meeting.
Mr. Puckett distributed a flyer from the State of California Office of the
Treasurer entitled "LAIF Moneys Protected By Statute" stating the State
cannot borrow or withhold LAIF monies.
BUDGET CALENDAR
Mr. Puckett reported the Budget calendar distributed to Board members
contains key milestone dates in terms of budget preparation and process for
the fiscal year 2003 -04 budget. The date of Friday, June 6th at noon was set
for discussion of the budget.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
APRIL 11, 2003
PAGE 10
STATE BUDGET
Mr. Puckett provided a copy of the Priority Focus newsletter published by the
League of California Cities. Information outlining the current status of the
State's budget deficit elimination deliberations are summarized in the
newsletter.
ATTORNEY'S REPORTS
TRANSFER AGREEMENT OF ARLINGTON DRIVE SEWERS FROM OCSD TO CMSD
Mr. Burns presented the Transfer Agreement of Arlington Drive Sewers from
OCSD to CMSD for the Board's approval. Director Woodside motioned to
approve the Transfer Agreement. Director Ferryman seconded. Motion
carried 4 -0.
STRATEGIC PLANNING 2003 - EARMARKING DISTRICT RESERVES: LEGAL OPINION
Mr. Burns presented a report on earmarking of District Reserves. Mr. Burns
requested the information contained in the legal opinion be treated as
attorney - client privilege.
RESOLUTION NO. 2003 -667 - ORDERING THAT PUBLICATION OF ORDINANCE NO.
40 HAS OCCURRED
Mr. Burns introduced Resolution No. 2003 -667, A RESOLUTION OF THE
BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT
ORDERING THAT PUBLICATION OF ORDINANCE NO. 40 AMENDING
THE DISTRICT'S OPERATIONS CODE AND CLARIFYING HOW THE
DISTRICT WILL PAY FOR STANDARDIZED TRASH CONTAINERS FOR
NEWLY DEVELOPED PROPERTY HAS OCCURRED.
RESOLUTION NO. 2003 -668 - ORDERING THAT PUBLICATION OF ORDINANCE NO.
41 HAS OCCURRED
Mr. Burns introduced Resolution No. 2003 -668, A RESOLUTION OF THE
BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT
ORDERING THAT PUBLICATION OF ORDINANCE NO. 41 ENACTING
GREASE CONTROL REGULATIONS HAS OCCURRED.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
APRIL 11, 2003
PAGE 11
RESOLUTION NO. 2003 -669 - ORDERING THAT PUBLICATION OF ORDINANCE NO.
42 HAS OCCURRED
Mr. Burns introduced Resolution No. 2003 -669, A RESOLUTION OF THE
BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT
ORDERING THAT PUBLICATION OF ORDINANCE NO. 42 REQUIRING
CONTRACTORS TO POST PERFORMANCE AND LABOR AND
MATERIALS BONDS HAS OCCURRED.
RESOLUTION NO. 2003 -670 - ORDERING THAT PUBLICATION OF ORDINANCE NO.
43 HAS OCCURRED
Mr. Burns introduced Resolution No. 2003 -670, A RESOLUTION OF THE
BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT
ORDERING PUBLICATION OF ORDINANCE NO. 43 ESTABLISHING THAT
THE MILEAGE RATE SHALL BE AS ESTABLISHED BY THE INTERNAL
REVEUE SERVICE HAS OCCURRED
Director Woodside motioned to adopt Resolutions 2003 -667, 2003 -668, 2003-
669, and 2003 -670. Director Perry seconded. Motion carried 4 -0.
0 LOCAL MEETINGS
ORANGE COUNTY SANITATION DISTRICT
REGULAR MEETING - MARCH 26, 2003 (DIRECTOR FERRYMAN
Director Ferryman attended the March 26, 2003 meeting and reported the
following:
• 16 million dollar asset management contract
Director Ferryman reported he spoke to Blake Anderson regarding the
CMSD pump station abandonment project and a meeting with Newport
Beach and CMSD will be arranged to discuss the issue.
MESA CONSOLIDATED WATER DISTRICT - MARCH 27, 2003 (DIRECTOR PERRY)
Director Perry attended the Mesa Consolidated Water District Board Meeting
and reported the following:
Two firms bidding for an auditing contract gave presentations
• Approval by Board after presentations.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
APRIL 11, 2003
PAGE 12
SANTA ANA RIVER FLOOD PROTECTION AGENCY (SARFPA) - MARCH 27, 2003
DIRECTOR PERRY
Director Perry attended the Santa Ana River Flood Protection Agency
Meeting and reported the following:
• Construction of the first phase construction for the Prado Dam
improvements with Yeager /Skanska Construction Company as low
bidder
• Status of state subvention fund
• Full agency meeting to be held on June 26, 2003
INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC)
President Schafer attended the April 8, 2003, ISDOC meeting and reported
the following:
• Terry Dunsing, Emergency Operations of Orange County, gave an
update on OCEMO.
• Grant monies
• Directories to be distributed soon
• Phil Anthony on OCCOG gave a report on members and is working
hard to increase membership
• President Schafer provided a CSDA and LAFCO report to the Board
• May 29th General Meeting for ISDOC — Dana Smith scheduled as
speaker on MSR's (Municipal Service Reviews) and how the reviews
will function.
LOCAL AGENCY FORMATION COMMISSION ( LAFCO)
President Schafer attended the April 9, 2003 LAFCO meeting and
reported the following:
• Public hearing with reports on annexation
• Budget adoption for Fiscal Year 2003 -04
• Continuing an existing LAFCO Staff position (Retaining a Policy
Analyst that had been shared with the County)
• Chair appointed a committee of two to interview a fiscal consultant firm
• Susan Wilson, Commissioner, welcomed back after traveling 8
countries in Europe for 5 months
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
s APRIL 11, 2003
PAGE 13
WATER ADVISORY COMMITTEE OF ORANGE COUNTY (WACO)
President Schafer attended the April 4, 2003, WACO meeting and reported
the following:
• Guest Speaker on OSA Negotiations.
• The Imperial County Perspective by Andy Horn, Director of Imperial
Irrigation District.
• 20 million dollars spent on Salton Sea
• Economic Benefit of the Winter Rainfall by Craig Miller, Assistant
General Manager, Orange County Water District.
• May 2, 2003 next meeting — joint meeting with Orange County Water
District
ORANGE COUNTY COUNCIL OF GOVERNMENTS ( OCCOG)
President Schafer attended the March 27, 2003 OCCOG meeting and
reported the following:
• Policy Committee looking at Strategic Working Group
• World Trade information
• • 11 votes on SCAG (most dense county in U.S.)
• Next meeting will be a review of the Oversight Committee
• President Schafer provided her notes for the Board's perusal
CHAMBER OF COMMERCE
President Schafer attended the April 1, 2003, Chamber of Commerce
meeting and reported the following:
• Updated information on who each person represents
• Awards ceremony at luncheon
President Schafer reported she will be attending a retirement dinner for
the outgoing police chief. Staff will prepare a Proclamation for
President Schafer to present.
CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA)
President Schafer reported there were 32 new legislators. The Governor
has appointed a committee of five to provide recommendations.
® President Schafer will attend the next meeting on May 9, 2003, in
Sacramento.
COSTA MESA SANITARY DISTRICT
5
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
V'«ouna' APRIL 11, 2003
PAGE 14
CSDA GOVERNANCE ACADEMY - GOVERNANCE FOUNDATIONS APRIL 10 •
2003, SANTA ANA (PRESIDENT SCHAFER, DIRECTOR FERRYMAN, DIRECTOR
WORTHINGTON)
The April 10, 2003 workshop was rescheduled by CSDA to May 1,
2003.
CSDA GOVERNMENT AFFAIRS DAY - APRIL 1 -2, 2003, SACRAMENTO
(PRESIDENT SCHAFER AND DIRECTOR WORTHINGTON)
President Schafer and Director Worthington attended the Government
Affairs Day 2003 in Sacramento and President Schafer reported it was
very worthwhile.
President Schafer met with legislators and exchanged tapes and
information with several people from other districts.
President Schafer attended the following courses:
• CSDA Legislative Review
Ralph Heim, Legislative Review Advocate •
• State Budget Crisis: What it means for your district's future
Elizabeth Hill, Legislative Analyst
Jean Ross, California Budget Project
Jonathan Coupal, California Taxpayers Association
Pat Leary, CSAC
Dwight Stenbakken, League of California Cities
• Increase Your Advocacy Power
Porter Novelli, CSDA Grassroots Outreach Campaign
• California Fiscal Outlook
Steve Peace, Director of Finance
• Changing Face of the California Legislature
Steve Swatt
Porter Novelli
• Ethics for Special District Governing Officials
Judy Nadler, Markkula Center for Applied Ethics
• Keynote Speaker Dan Walters 0
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
APRIL 11, 2003
PAGE 15
CSDA EXCEPTIONAL PUBLIC OUTREACH AWARD
Mr. Hamers presented a proposed entry for the CSDA Exceptional
Public Outreach Award consisting of the District's video, "Working for
You" in the public outreach notebook. The Board concurred with the
entry.
OLD BUSINESS
COSTAMAZING - CITY OF COSTA MESA 50 -YEAR ANNIVERSARY
Mr. Hamers reported the City will be getting back to Staff with options for
participation.
NEW BUSINESS
RAUCH COMMUNICATIONS CONSULTANTS INVOICE FOR STRATEGIC PLANNING
WORKSHOP IN THE AMOUNT OF $5,281.12
Director Ferryman motioned to approve payment of invoice to Rauch
Communications Consultants in the amount of $5,281.12. Director Perry
seconded. Motion carried 4 -0.
ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
Mr. Hamers presented the Costa Mesa Sanitary District Spring 2003 Newsletter
for the Board's review and comments.
Discussion was held regarding the school classroom recycling project and
notifying school officials of the article in the newsletter.
ADJOURNMENT
At 1:25 p.m., President Schafer adjourned the meeting.
SECRETARY
PRESIDENT
4
•
U
y� p ono a �A
O � n
V. �I
� r ww
ycORpORATE�`�
COSTA MESA SANITARY DISTRICT
MINUTES OF INVESTMENT OVERSIGHT COMMITTEE MEETING
APRIL 11, 2003
CALL TO ORDER The meeting was called to order at 11:01 a.m. by Director Schafer.
ROLL CALL . Committee Members Present:
Mr. Rob Hamers, District Manager
Director Greg Woodside (rotating committee member)
Director Arlene Schafer (rotating committee member)
Committee Members Absent:
Mr. Marc Puckett, Treasurer
Staff Members Present:
Ms. Joan Revak, Clerk of the District
\
Mr. Bobby young, Accounting Supervisor
D
TREASURER'S REPORT FOR THE MONTH AND QUARTER ENDED MARCH 31, 2003
NEW BUSINESS
OPEN DISCUSSION
ADJOURNMENT
Approved by:
Mr. Young presented the Treasurer's Report and discussed the recent
investing activity of the District. Discussion followed.
Mr. Marc Puckett, Treasurer joined the meeting at 11:18am and
discussed the District's Investment Rate of Return.
1. CMSD FINANCIAL STATEMENTS
Mr. Puckett indicated that this is a standing agenda item and presented
the financial statements for detailed discussion if there were questions.
Discussion followed.
2. STATE'S BUDGET DEFICIT — STATUS REPORT
Mr. Puckett discussed the status of the State's efforts to balance its
budget and eliminate the projected deficit. Discussion followed.
There were no items discussed under open discussion
The meeting adjourned at 11:30 a. m.
Secretary, Costa Mesa Sanitary District President, Costa Mesa Sanitary District
Board of Directors Board of Directors
•
•
Costa Mesa Sanitary District
PROJECT STATUS REPORT
May 2003
Project 1112100 -128 Mesa /Birch Sewer Realignment
Construction is complete. District is awaiting final billing statements from the County of
Orange.
Project 1112100 -129 Bristol Street Pumping Station
The Amendment to the Three Party Agreement has been approved and the
redesign is 90% complete. The Board formalized the position of remaining as
sewer service and trash collection provider for Santa Ana Heights, including
owning the Bristol Street Pumping Station, at the June 14, 2001, regular meeting.
The CALTRANS permit has been issued and final plans are being submitted to
the City of Newport Beach for review prior to going out to bid.
Project 1112100 -135 Reconstructing Force Main for Elden Pumping Station (Phase I1�
Construction is complete. The District and City of Costa Mesa are awaiting comments
from the State on the easement and rights -of -way documents submitted. A reminder letter
was sent to the O. C. Fairgrounds to continue consideration of the easements.
Project 1112100 -147 Update Early Warning System Protecting Pumps
Installation of heat and moisture sensors has been completed in seven pumping
stations. Four other stations will have heat and moisture sensors when new
pumps are installed when the old pumps reach their life expectancy.
Project 1112100 -159 Televising Sewer Lines Program Years 98 -99, 99 -2000
Selected areas were televised in May July, and August 2002. Televising was also
completed in December 2002.
Project 1112100 -162 Pilot Program -Use of Enzymes to Control Grease and •
Odors
The District retested the Ennix enzyme /bacteria in the W. 19`h Street sewer
where grease accumulates from all the restaurants. The results were submitted
for inclusion in the countywide grease control study.
Project 1112100 -165 Rehabilitate Canyon Pumping Station Force Main
The project will be rebid due to no bidders at the December 2, 2002 bid opening.
Project 1112100 -166 Manhole & Pump Station Coating & Miscellaneous Work
The design phase is continuing.
Project 1112100 -167 Emerson Street Sewer Relocation
The design phase is continuing.
Project 1112100 -168 Tustin Pumping Station Remodel or Relocation 0
The design phase is continuing.
Project 1112100 -169 Telemetry System Upgrade
The emergency installation of the new software for the telemetry system is complete. A
one -year maintenance agreement has been executed with the contractor who upgraded the
system.
40
d
L
u
TO: Costa Mesa Sanitary District Board of Directors,
Rob Hamers, Manager /District Engineer
FROM: Ron SheF, Ordinance Enforcement Officer
DATE: April 20, 2003
SUBJECT: ORDINANCE ENFORCEMENT SUMMARY REPORT
This report covers a four week period beginning March 24, 2003
and ending April 20, 2003. Approximately thirty courtesy flyers
were left with District residents this period. There was no
interruption of service this period due to holidays. Some brief
rain showers and wind did not cause any noticible problems with
our containers or collection thereof.
As requested by staff, inquiries to determine residential
specifics such as number of units, single or multi - family,
additional containers, etc. are investigated by E.O. and re-
ported to staff. Complaint follow -ups are conducted utilizing
the new digital photo camera for easy documentation. Immediate
availability of photos, without film or development time, adds
• a convenience not available before.
r 1
U
A citation training class, held for the benefit of city en-
forcement officials, was attended by E.O.. City citations, as
discussed, are considered to be all civil matters and are
handled internally. District citations are criminal misdemean-
ors requiring procedural administration at the Superior Court -
Harbor Justice Center with the physical citation approved by
the Judicial Council in Sacramento.
Restaurant brochures relative to the prevention of grease in-
volved sewer backups and spills were again distributed to
restaurant and food preparation facilities throughout the
District. At least twenty five to thirty new locations were
given these brochures in order to keep these operators aware
of liability and suggested methods of grease control /elimination.
As a Final note, staff is receiving very few calls relating
to container scavenging. A considerable reduction of subjects
engaged in scavenging From vehicles is evidence of the new
containers being a deterrent in this practice.
0 ORDINANCE ENFORCEME•EPORT - Year to date 2003 •
r
DATE I
STREET INDEX
ADDRESS
STREET NAME
DESCRIPTION OF VIOLATION
ACTION
LETTER
2/19/20031
1590
305
E. 19th St.
At curb & overfilled /wood
Pink Flyer & Regs
2/1912003
1590
345
E. 19th St.
At curb
Pink Flyer
2/19/2003
1590
355
E. 19th St.
At curb
Pink Flyer
2/19/2003
1590
366
E. 19th St.
At curb
Pink Flyer
3/20/2003
1610
215
E. 20th St.
At curb
Pink Flyer
3/20/2003
1610
216
E. 20th St.
At curb
Pink Flyer
3/20/2003
1610
421
B
E. 20th St.
Complaint follow up - at curb
Pink Flyer
3/20/2003
1630
289
E. 21 st St.
Complaint follow up - in view
Pink/Regs /Card
1/21/2003
1705
1812
Alaska St.
In view
Pink Flyer
1124/2003
1830
2854
Andros St.
In view
Pink Flyer
4/18/2003
2005
948
Azalea Dr.
In view
Pink Flyer
4/18/2003
2050
1617
Baker St.
At curb
Pink Flyer
4/18/2003
2050
1622
Baker St.
In view
Pink Flyer
4/18/2003
2050
2938
Baker St.
At curb
Pink Flyer
4/18/2003
2050
2954
Baker St.
In view
Pink Flyer
2/7/2003
2340
2519
Bowdoin PI.
At curb
Pink Flyer
2/7/2003
2340
2520
Bowdoin Pl.
In view
Pink Flyer
2/7/2003
2340
2524
Bowdoin Pl.
In view
Pink Flyer
2/7/2003
2340
2582
Bowdoin PI.
In view
Pink Flyer
12/24/2002
2650
1148
Carson St.
In view
Pink Flyer
12/24/2002
2670
273
Cecil PI.
Complaint follow up - in view
Pink Flyer
1/16/2003
4.'...',:"':
. ..::...............:....'��{��y
..............................
......l.il ....:.
.... ..
2/7/2003
2670
`' > > >'s > >`.:: "::•'''_''
..... iff!^��y::::::::::.::::.�•F..:.
::::;.....::::...... #:::::' . ' ::.::::
.............,`. ...............
2960
274
µp
> >'': #is :::::`:`:::::>:::::.':'
::::::::::::::::::':::'.:::.::ti
:'.:
3213
�:::::::::::.
::::::::: }::::::
lr lr....r .:::::.:r::.•:
Cecil PI.
i# i>'> i»>»€::':;;<:::;::>:>>>>>>>
(y .:::.:....................
:. ... �.�Ri.............. n:.........
•.y.:::::v :: •..:::::i'is: {:!::::: ? ?:::::; :::;::::,
......................
;•: n:. .,. r.... vr•:
Colorado PI.
At curb
€.. ..::::::::::::......... i> i`< ?> iiiii><»> ii"!:>:::>:>.;:>::;:.>>>[>>'.>'.><r
..�. #�y�� ..........::. �:.:::: �:::::::n:i:::: :.:::::.....�
. •'...•'......:'....':::.: c::::::: isi:::::::`:::::::::::;:: :::: <2Y:':::::::::�::::;::::::: %: ;::;
..p
r: r:: iris: '..r.:.: ::t:,: +•'+:
At curb
Pink Flyer
< >< > > >< > ><
s. . e�.....:...................................... ...:::.:.....:.:::::::::.......
}..1 . F................... ............................... ......
•..:.......,. :......
�} y�} p
.•<:.:: ..
Pink Flyer
> > > >isi ><[< < >i >< >i > <>
...................
............. .............
1/24/20031
3130
28681
Corvo PI.
At curb
Pink Flyer
2/7/2003
3160
2986
Country Club Dr.
At curb
Pink Flyer
2/7/2003
3160
3018
Country Club Dr.
At curb
Pink Flyer
2/7/2003
3160
3128
Country Club Dr.
At curb
Pink Flyer
1/21/2003
3220
3201
Dakota Ave.
In view
Pink Flyer
1/21/2003
3220
3202
Dakota Ave.
In view
Pink Flyer
1/24/2003
3490
1586
Elm Ave.
In view
Pink Flyer
2/19/2003
3730
305
Flower St.
At curb
Pink Flyer
2/19/2003
3730
3351
Flower St.
At curb
Pink Flyer
3/22/2003
3920
31611
Gibraltar Ave.
At curb
Pink Flyer
1/24/2003
4020
25721
Greenbriar Ln.
At curb / In view
Pink Flyer
1/24/2003
4020
25781
Greenbriar Ln.
In view
Pink Flyer
3/2212003
4230
16701
Iowa St.
In view
Pink Flyer
1/24/2003
4320
3281
Joann St.
In view
Pink Flyer
3/20/2003
4475
203
La Costa Ct.
At curb
Pink Flyer
1/24/2003
4750
246
Loyola Rd.
In view
Pink Flyer
1/24/2003
4750
250
_Loyola
Rd.
At curb
Pink Flyer
CODE2003 4/20/2003 Page 1 of 3
ORDINANCE ENFORCEMENT REPORT - Year to date 2003
DATE
STREET INDEX
ADDRESS
STREET NAME
DESCRIPTION OF VIOLATION
ACTION
LETTER
1/13/2003
4830
3051
Princeton Dr.
Madison Ave.
In view
Pink Flyer
6080
3/4/2003
4925
3322
In view
Maryland Cir.
In view
Pink & Telcon with Realtor
364
3/4/2003
4925
3331
Pink Flyer
Maryland Cir.
In view
Pink Flyer
3/4/2003
4925
3332
1/28/2003
Maryland Cir.
In view
Pink Flyer
Redding Ave.
1/21/2003
4927
109
6245
Masters Cir.
In view
Pink Flyer
In view
2/7/2003
5090
2955
1690
Mindanao Dr.
At curb
Pink Flyer
Pink to irate resident
1/24/2003
5130
1730
Minorca PI,
At curb
Pink Flyer
1/24/2003
3/4/2003
5370
3229
Rutgers Dr.
Nebraska PI.
At curb
Pink Flyer
6450
3/4/2003
5375
3335
Dresser at curb
Nevada Ave.
Complaint follow up - in view
Pink Flyer
1711
1/21/2003
5375
3344
Pink Flyer
Nevada Ave.
In view
Pink Flyer
3/4/2003
5375
3374
4/18/2003
Nevada Ave.
Complaint follow up - in view
Pink Flyer
Samoa PI.
3/4/2003
5385
1663
6510
New Hampshire Dr.
Complaint follow up - in view
Pink Flyer
Complaint follow up - none in view
3/4/2003
5385
1671
3037
New Hampshire Dr.
In view
Pink Flyer
Pink Flyer
3/4/2003
5385
1672
New Hampshire Dr.
Complaint follow up - in view
Pink Flyer
3/4/2003
5385
1675
New Hampshire Dr.
In view
Pink Flyer
3/4/2003
5385
1687
New Hampshire Dr.
In view
Pink Flyer
1/28/2003
5590
2674
Orange Ave.
Complaint follow up - at curb
Pink Flyer & Spoke to Resident
1/28/2003
5620
20261
Orchid St.
At curb
Pink Flyer
1/28/2003
5620
20271
Orchid St.
At curb
Pink Flyer
1/24/2003
5690
2905
Palau Pl.
At curb
Pink Flyer to Resident
4/18/2003
5880
2894
Pemba Dr.
At curb
Pink Flyer
1/24/2003
5950
1767
Pitcairn Dr.
At curb
Pink Flyer
1/24/2003
6080
322
Princeton Dr.
In view
Pink Flyer
1/24/2003
6080
323
Princeton Dr.
In view
Pink Flyer
1/24/2003
6080
364
Princeton Dr.
At curb
Pink Flyer
1/13/2003
6175
1054
Redding Ave.
In view
Pink Flyer
1/28/2003
6175
1062
Redding Ave.
Combo oven /stove - at curb
Blue Flyer
3/4/2003
6245
1680
Rhode Island Cir.
In view
Pink Flyer
3/4/2003
6245
1690
Rhode Island Cir.
In view
Pink to irate resident
1/24/2003
6250
1874
Rhodes Dr.
At curb
Pink Flyer
1/24/2003
6450
2257
Rutgers Dr.
In view
Pink Flyer
1/24/2003
6450
2272
Rutgers Dr.
Dresser at curb
Blue Flyer to Resident
1/24/2003
6490
1711
Samar Dr.
In view
Pink Flyer
1/21/2003
6490
1800
Samar Dr.
In view
Pink Flyer
4/18/2003
6510
3007
Samoa PI.
In view
Pink Flyer
4/18/2003
6510
3031
Samoa PI.
Complaint follow up - none in view
Photo - okay
4/18/2003
6510
3037
Samoa PI.
In view
Pink Flyer
2/19/2003
6590
1945
Santa Ana Ave.
At curb
Pink Flyer
CODE 4/03 Q 2 of 3 «
'L�
0 ORDINANCE ENFORCEME10EPORT - Year to date 2003
0
DATE ISTREETINDEX
ADDRESSI
STREET NAME
DESCRIPTION OF VIOLATION
ACTION LETTER
1/13/2003
6605
1091
Santa Rosa Ave.
In view
Pink Flyer
3/20/2003
7070
1773
Tanager Dr.
At curb filled with dirt serials painteRegs
2�/20/2003
7260
1664
D2
Tustin Ave.
At curb
Pink Flyer
3/22/2003
—�/l
7285
1657
Utah Cir.
At curb
Pink Flyer
3/2-003
7294
1053
Vallejo Cir.
At curb
Pink Flyer
�2—/24/2002
—7320
—3130
Van Buren Ave.
At curb
Pink Flyer
3/20/2003
7610
1992
Westminster Ave.
In view
Pink Flyer
1 1/21/20031
7675
1601
B
Wintergreen Pl.
Complaint follow up - at curb
Pink Flyer
CODE2003 4/20/2003 Page 3of3
I
CITY COUNCIL AGENDA REPORT
MEETING DATE: MAY 19, 2003
ITEM NUMBER:
SUBJECT: ORDINANCE FOR TRASH ENCLOSURE EXEMPTION FOR RECYCLING PROGRAMS
DATE: APRIL 24, 2003
FROM: PUBLIC SERVICES DEPARTMENT /ADMINISTRATION DIVISION
PRESENTATION BY: WILLIAM J. MORRIS, DIRECTOR OF PUBLIC SERVICES
FOR FURTHER INFORMATION CONTACT: DONNA THERIAULT AT (714) 754 -5024
RECOMMENDATION:
�&
Adopt Ordinance to amend Sections 13 -73 and 13 -74 of the Costa Mesa Municipal
Code to exempt temporary receptacles used for the collection of recyclable products.
BACKGROUND:
The Costa Mesa Sanitary District (District) conducts two telephone book recycling
programs at schools and other public places throughout Costa Mesa, one for six weeks
in the summer for the Yellow Pages Directory and the second for six weeks in the
winter for the White Pages Directory. The District's contracted waste hauler places 3-
yard dumpsters at participating schools, City Hall, Orange Coast College Recycling
Center, and Bethel Towers during the recycling programs to collect the telephone
books. A list of participating schools is provided as Attachment 1.
The Telephone Book Recycling Programs are held at the local schools to promote and
teach students the benefits of recycling. It also provides a means for the schools to
obtain additional revenue for educational programs. In 2002, the District awarded
$10,554 to local schools for their participation in the Telephone Book Recycling
Programs (Attachment 1).
The California legislature passed into law AB 939 in September 1989. This law set
forth certain requirements for diversion of solid waste from landfills statewide. Each
City must divert 50 percent of its waste stream from landfills by the year 2000. The
City of Costa Mesa has been successful in meeting the 50 percent mandate and plans
to maintain our compliance. In order to remain in compliance with the requirements of
AB 939, the City must conduct public outreach and promotion of recycling programs.
The Telephone Book Recycling program is an important part of the City's compliance
with AB 939.
At the December 2, 2002 Council meeting, a resident indicated that the telephone book
recycling dumpster located at Kline School is in view of the public and should be placed
in an enclosure or otherwise screened from view. A representative from Kline School
requested Council grant an "exemption" and allow the bin to remain on site until the end
1
of the recycling program. Council voted to allow the dumpster to remain at Kline School
until the end of the recycling program and requested staff to investigate a long -term
solution to the issue.
ANALYSIS:
The Municipal Code requires enclosures or screening of "trash" dumpsters (Title 13,
Chapter V, Article 9, Section 13 -73 and 13 -74). However, after discussion with
Planning staff, District staff and Public Services staff, it was determined that requiring
the recycling dumpsters to be in enclosures for a "temporary" recycling program would
place a hardship on the participating schools and, basically, put an end to the school's
and the public's participation. In addition, staff determined the bins were for recycling
purposes and not for trash collection. Requiring enclosures for "temporary" bins would
also impact the temporary bin service utilized by residents who are constructing
improvements to their residences and who contract with trash haulers to place bins on
private property or in the public right -of -way during the renovation /remodel process.
The collection bins used for the recycling programs have yellow banners and signage
distinguishing them as recycling containers. They are placed at each site in such a
manner as to create the least amount of obstruction and inconvenience to the public.
The proposed Ordinance would classify the bins as "temporary" recycling bins as
approved by the Public Services Director. Temporary is defined as a period, or periods,
of time not exceeding ninety (90) days during any twelve (12) month period. The
temporary status would exempt them from enclosure and screening requirements as
set forth in the Costa Mesa Municipal Code. The Public Services Director will also
have final approval of the bin placement location.
ALTERNATIVES CONSIDERED:
Staff reviewed the participating locations and determined that a majority of the sites do
not have adequate space for enclosures. District staff also considered using the 90-
gallon, green trash containers for the recycling program, but felt the smaller capacity
would require too many containers to be placed at each location.
The Council could require that bin enclosures be constructed for this program at each
participating site. This may cause some of the schools to decline participation in the
program, since the cost of the enclosure may be greater than the overall revenue
generated from the program. Also, as noted above, space may be limited at a number
of sites, making construction of a permanent enclosure difficult.
Council could choose to not adopt the Ordinances and eliminate the recycling programs
or require some other method of collection. A central collection location could be
established in the city: however, it may not be as effective as the current system due to
lack of convenience.
LEGAL REVIEW:
The City Attorney's Office has prepared the Ordinance and approved it as to form and
content.
1
FISCAL REVIEW:
There is no fiscal impact on this item.
CONCLUSION:
The Telephone Book Recycling program is beneficial to the City because it contributes
to the City's ability to remain in compliance with the 50 percent recycling mandate of
AB939. The recycling program provides public education and awareness of the
benefits of recycling. Enclosing or screening the dumpsters would eliminate the public's
awareness of the program and reduce their participation.
DONNA THERIAULT
Management Analyst
WILLIAM J. ORRIS-- -
Director of Public Services
Attachments: 1 — Participating Schools Award List
2 — Ordinance Amending Sections 13 -73 and 13 -74
Distribution: City Manager
City Attorney
Deputy City Clerk
Director of Finance
Staff
3
pZtACHMM 1
CMSD
Telephone Book Recycling Contest
Awards for 2002
School Name Participation Grand Add'I. Total
Award Prize Award Award
Adams School I 5400.00
5400.00
California School I 5400.00
5400.00
Charles TeWinkle School I 5400.00
S250.00
$650.00
Christ Lutheran K -8) I 5367.00
$367.00
Colleoe Park School I 5400.00
5400.00
Costa Mesa High School 1 5400.00
5400.00
Costa Mesa High School 7& 8) 1 S400.00
5400.00
Davis School (5th 8 6th) I 5400.00
5400.00
Estancia High School I 5400.00
5250.00
S650.00
Kaiser Elementary School I S400.00
5400.00
Kibbrooke School I S- 100.00
S- :00.00
Kline School K-8 I 5200.00
S250.00
5250.00
S700.00
Mariners Christian K -6) 1 5400.00
5400.00
Monte Vista High School I 5400.00
S400.00
Pa e School of Costa Mesa (K -6) f S200.00
5200.00
' Paulanno School I S334.00
5334.00
Pomona School 1 S400.00
5400.00
Port Mesa Christian K-6) I 5200.00
S200.00
Rea Elementary 4 -6 1 5400.00
5400.00
Sonora School I S375.00
S375.00
St. Joacnim Elementary (K -8) I 5278.00
S278.00
St. John The Baptist K-8 I 5400.00
5400.00
University Montessori I S200.00
S200.00
Vinevard Chnstian K-8) 1 3200.00
5200.00
Whittier School 1 5400.00
S400.00
'w lscn Scnoct 1 5400.00
5.100.00
'woodland Elementary School 1 S- 100.00
5400.00
Total Awards I
$10,554.00
01/101031.118
Attachment 2
ORDINANCE NO. 03-_
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF COSTA MESA, CALIFORNIA,
AMENDING SECTION 13 -73 AND SECTION 13 -•74
OF THE COSTA MESA MUNICIPAL CODE TO
EXEMPT TEMPORARY RECEPTACLES USED
FOR THE COLLECTION OF RECYCLABLE
PRODUCTS
THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY
ORDAIN AS FOLLOWS:
Section 1. Paragraph (c) is hereby added to Section 13 -73 of the Costa Mesa
Municipal Code to read as follows:
"(c) Temporary receptacles, as approved by the Public Services
Department for the purposes of public participation in the collection of
recyclable products, shall not be considered a trash bin, container or
receptacle subject to the requirements of this section. For the purposes of
this section, temporary shall mean a period, or periods, of' time not
exceeding ninety (90) days during any twelve (12) month period."
Section 2. Paragraph (c) is hereby added to Section 13 -74 of the Costa Mesa
Municipal Code to read as follows:
"(c) Temporary receptacles, as approved by the Public Services
Department for the purposes of public participation in the collection of
recyclable products, shall not be considered a trash bin, container or
receptacle subject to the requirements of this section. For the purposes of
this section, temporary shall mean a period, or periods, ofd time not
exceeding ninety (90) days during any twelve (12) month period."
Section')'. Publication.
This Ordinance shall take effect and be in full force and effect thirty (30) days
from and after its passage and, before the expiration of fifteen (15) days after its passage,
shall be published once in the NEWPORT BEACH -COSTA MESA PILOT, a newspaper
of general circulation printed and published in the City of Costa Mesa, or, in the
alternative, the City Clerk may cause to be published a summary of this Ordinance and a .
certified copy of the text of this Ordinance shall be posted in the office of the City Clerk
five (5) days prior to the date of adoption of this Ordinance, and within fifteen (15) days
1
after adoption, the City Clerk shall cause to be published the aforementioned summary
and shall post in the office of the City Clerk a certified copy of this Ordinance together
with the names of the members of the City Council voting for and against the same.
PASSED AND ADOPTED this day of , 2003.
1
Mayor
ATTEST:
APPROVED AS TO FORM:
Deputy City Clerk City Attorney
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF COSTA MESA )
I, JULIE FOLCIK, Deputy City Clerk and ex- officio clerk of the City Council of
the City of Costa Mesa, hereby certify that the above and foregoing Ordinance No. 03-
was introduced and considered section by section at a regular meeting of said City
Council held on the day of , 2003, and thereafter passed and adopted as a
whole at a regular meeting of said City Council held on the day of
, 2003, by the following roll call vote:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of
the City of Costa Mesa this day of _ , 2003.
Deputy City Clerk and ex- officio
Clerk of the City Council of the
City of Costa Mesa