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Agenda Packets - Board - 2003-01-09• COSTA MESA SANITARY DISTRICT an Independent Special District AGENDA Arlene Schafer President Greg Woodside Vice President Art Perry Director Jim Ferryman Secretary Dan Worthington Director Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to the Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non - agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non - agenda items except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. In compliance with ADA, contact Joan Revak, (714) 754 -5087, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title ll). Regular Meeting - January 9, 2003 RECOMMENDED ACTION I. CALL TO ORDER — 6:00 p.m. — Conference Room 1A, Costa Mesa City Hall X. PLEDGE OF ALLEGIANCE — Costa Mesa Girl Scout Association III. INVOCATION — Director Woodside IV. ROLL CALL V. PRESENTATION TO COSTA MESA GIRL SCOUT ASSOCIATION �VI. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board, staff, or the public request specific items to be removed from the Consent Calendar-for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Reports • Minute Approval 1. Special Meeting — December 9, 2002 (Protecting our community's health by providing solid waste and sewer colrection services. costamesasanitarydistrict. org COSTA MESA SANITARY DISTRICT January 9, 2003 AGENDA Page 2 • RECOMMENDED ACTION 2. Recycling Committee Meeting — December 10, 2002 3. Regular Meeting — December 12, 2002 /Manager's Reports 4. Refunds Approve 5. Occupancy Report and payment to Costa Mesa Disposal — January 2003 Approve 6. Monthly Spill Report to Regional Water Quality Control Board (RWQCB) Receive and File Engineer's Reports 7. Project Status Report Receive and File Treasurer's Reports 8. Financial Report as of December 31, 2002 Accept Report 9. Report of Monies on Deposit as of December 31, 2002 Receive and File 10. Warrant Register for December 2002 in the amount of $703,871.44 Approve Payment 11. Directors Expenses for the Month of December 2002 Ratify Expenses -------------------------------------- - - - - -- -END OF CONSENT C AL E N DAR--------------------------------------------- /II. WRITTEN COMMUNICATIONS /III. PUBLIC COMMENTS /IV. MANAGER'S REPORTS — /A. Anti - Scavenging and Screening of Trash Containers Enforcement Reports Consider B. CMSD Strategic Plan 1. Year 2002 Strategic Planning Action Items Consider 2. Strategic Planning Special Meeting — January 13, 2003 Confirm Date 3. Strategic Planning Workshop — January 31 and February 1, 2003 Confirm Dates C. Recycling Reports ,/ • 1. Waste Diversion Report — December 2002 Receive and File (Protecting our community's heafth by providing sofidwaste andsewercoffection services. costamesasanitarydistrict. org COSTA MESA SANITARY DISTRICT AGENDA 0 A/D. Contract Payment to CR Transfer for recycling services and disposal for December 2002 January 9, 2003 Page 3 RECOMMENDED ACTION 1. Payment for December 2002 Services Approve Subject to �R r Ono A �C�, �� InIll- e verification of Diversion Report by Staff Recycling Committee — January 7, 2003 — 9:30 a.m. Director Worthington and Director Woodside 1. Telephone Book Recycling Program a. Program Report b. Telephone Book Recycling Container at Kline School 2. Christmas Tree Recycling Program 3. Holiday Card Recycling Program ENGINEER'S REPORTS Co PnPL- ff A. Annexation No. 252 — Home Ranch, Making Application to LAFCO XI. TREASURER'S REPORTS A. 457(c) Deferred Compensation Plan B. Investment Oversight Committee Meeting — January 9, 2003 C. CMSD Audited Financial Report for Fiscal Year Ended June 30, 2002 XII. ATTORNEY'S REPORTS V A. Ordinance No. 40 Clarifying How District Will Pay for Standardized Trash Containers for Newly Developed Property /B. Ordinance No. 41 Enacting Grease Control Regulations Accept Report Review Program Accept Report Accept Report Adopt Resolution Consider Accept Report Accept Report Approve 1� 1. Interim Ordinance Consider 2. Authority to Enforce Gr s Control in the Absence of an Ordinance Accept Report �� 6 �Jtl�1•P� C. Revised Agreement with CR Transfers � , � ,� n � Approve �II. OCAL MEETINGS ►, 0 4 A. Orange County Sanitation District �"� 1. Regular Meeting — December 18, 2002 Accept Report T'rotecting our community's health 6y providing sold waste and sewer collection services. costamesasanitarydustrict. org COSTA MESA SANITARY DISTRICT /,•1GENDA January 9, 2003 Page 4 • RECOMMENDED ACTION ,/B. Santa Ana River Flood Protection Agency Accept Report p_ � C; C. Independent Special Districts of Orange County (ISDOC) Consider 1. Annual Meeting — January 30, 2003 at MWDOC Consider Attendance /2. Bi- Annual Election of Officers Consider ,/ D. California Special Districts Association (CSDA) 1. 2003 Membership Dues of $2,330.00 Ark Authorize Payment /E. Local Agency Formation Commission (LAFCO) �, ; C i Ark Consider 1. Costa Mesa and Newport Beach Annexations Consider ✓ F. Water Advisory Committee of Orange County ( WACO ) Consider G. Orange County Council of Governments (OCCOG) Consider XIV. OLD BUSINESS A. Special Districts Institute Governance Seminar & Workshops Consider Attendance February 26 — March 1, 2003 — Monterey, CA B. City of Costa Mesa 50 -Year Anniversary Consider Follow up Action from 12/9/02 Meeting /C CSDA Governance Series Workshop — Rancho Mirage Accept Report January 16, 2002 (OP XV. N W BUSINESS A. Special District Risk Management Association ( SDRMA) 1. Request to Combine SDRMA and SDWCA a. Resolution No. 2003 -665 - Approving the Form of and Authorizing Adopt Resolution the Execution and Delivery of a Fifth Amended and Restated Joint Powers Agreement XVI. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XVII. ADJOURNMENT (Protecting our community's health 6y providing solid waste and sewer collection services. costamesasanitarydistrict. org • `S�,SANIT,IRp y�p'PPpRAtE0�9 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING DECEMBER 9, 2002 The Board of Directors of the Costa Mesa Sanitary District attended a duly noticed Special Meeting on December 9, 2002 at 12:00 p.m., in Conference Room 1A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: Arlene Schafer, Arthur Perry, Greg Woodside, James Ferryman, Dan Worthington Staff Present: Robin Flamers, Manager /Engineer; Tom Fauth, Assistant Manager; Joan Revak, Clerk of the District; Marc Puckett, District Treasurer; Alan Burns, Legal Counsel; Bobby Young, Finance Others Present: Stacia Mancini, Recreation Services Manager, City of Costa Mesa Mark Taylor, Recreation, City of Costa Mesa 1. City of Costa Mesa 50 -Year Anniversary Celebration Ms. Mancini, City of Costa Mesa Recreation Services Manager, gave a presentation on the plans for the 50 -Year Anniversary of the City of Costa Mesa, Costamazing 50 -Year Anniversary Event. The CostaMazing Committee includes all Departments in the City, the Costa Mesa Historical Society, Cultural Arts Committee and the Conference and Visitor Bureau. The City and the Costa Mesa Community Foundation have agreed to partner in presenting the CostaMazing Anniversary celebration, which will allow sponsors to maximize their contributions and provide assistance to the Foundation via advertising and a contribution. The first event will be The Anniversary Party, a kickoff to the yearlong Costamazing celebration. The family- oriented event, which will occur in early July 2003, will consist of food, entertainment and art exhibits highlighting Costa Mesa artists and a fireworks display. Event #2 will be a Fun Run Walk Around, which will showcase Fairview Park and bring family and friends together in a fun outdoor activity. The date is Saturday, February 7, 2004 and will include breakfast for guests, t- shirts for participants and live entertainment. The third Event will be Dining Through the Decades and will be the grand finale to CostaMazing. It will be a twilight upscale event held at Mesa Verde Country Club in June 2004 and will provide an opportunity to thank sponsors and contributors to CostaMazing. t 4-Y Costa Mesa Sanitary District Page 2 • Minutes of Special Meeting Held December 9, 2002 Ms. Mancini advised on CostaMazing Sponsorship Opportunities and reported there are three levels of sponsorship packages which include a City of the Arts Package @ $10,000; CostaMazing Package @ $2,500 and a Celebration Package @ $1,000. Benefits of Sponsorship include, depending on the level, complimentary passes to events, promotional items, advertising space and acknowledgment of support. Street banners will be displayed on major streets and will include the CostaMazing logo and sponsor name and businesses will be charged $200 for a banner for a 1 -year period. Other events include a Summer Concert Series at Fairview Park, Public Safety Expo, Antique Organ Music Concert and a Chamber of Commerce Golf Tournament among other things. Director Schafer thanked Ms. Mancini and Mr. Taylor for the presentation and advised the Costa Mesa Sanitary District Board of Directors would consider sponsorship of the event and the Board directed staff to look into the aspects of participation. II. Purchase of New Standardized Containers Mr. Hamers addressed the necessity for the Board to establish a policy with regard to providing standardized trash containers for new residential developments. The original large purchase of containers was made through a financing mechanism with the commitment that the first two years of the financial obligation would be paid from District reserves and the remaining eight years paid through the yearly trash collection charges. Mr. Hamers further reported the District does not have the financial resources to fund more than the first two years of the program and, therefore, it is appropriate to have new developments pay their own way. Three options were proposed by Mr. Hamers and include: 1) Require developers to pay 100% up- front. 2) District pays for containers and then spreads the capital cost over the occupancy count the following year. 3) Charge developers variable fees depending on which year the containers are purchased. A general discussion was held including opinions of staff. Upon making a decision on the option preferred by the Board, Attorney Burns recommended an Ordinance be executed to avoid any legal challenges to District policy. Director Worthington motioned to direct staff to work out the details of an Ordinance requiring developers to pay 100% of container cost and present the Ordinance to the Board as soon as practical. Director Perry seconded and the motion passed 5 -0. 2 Protecting our community's Health 6y ng solid waste and sewer coQection semi=. costamesasanitarydutrict org i • U • Costa Mesa Sanitary District Page 3 Minutes of Special Meeting Held December 9, 2002 III. Public Comments There were no public comments. IV. Adjournment The Special Meeting adjourned at 1:19 p.m. Secretary 3 President Protecting our community's heafth 6y providing sod waste andsewer coQection services. costamesasanitarydutrick org r • a�S�SANl7,�R`' o n f yc0'PPOR .9 COSTA MESA SANITARY DISTRIC T MINUTES OF RECYCLING COMMITTEE MEETING DECEMBER 10, 2002 The Costa Mesa Sanitary District Recycling Committee met at 11:30 a.m. in conference room 1A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: Dan Worthington, Jim Ferryman Staff Present: Rob Hamers, Tom Fauth, .Joan Revak, Bobby Young • TELEPHONE BOOK RECYCLING PROGRAM • Ms. Revak presented a progress report, on the Telephone Book Recycling Program, reporting the total number of books collected as of December 5 is 7,835 compared with 8,255 collected at this point in the program last year. Kline School is leading in the elementary school category, Charles TeWinkle in the middle school category and Estancia High School is in first place in the high school category. The program will run until December 20, 2002. Ms. Revak reported a total of 14 Quizzes have been received from students from Costa Mesa High School, Estancia High School and Adams Elementary. The Quiz is a new feature to the program that was provided to the students. Judging is in progress and the winners will receive a gift certificate for a CD from Best Buy at Metro - Pointe. USED TIRE ROUND -UP Director Worthington reported that the four antique Ford Model A tires mounted on original wheels collected at the Used Tire Event were sold for $200.00 to Vintage Ford Parts, Inc. in Stanton. The Committee will recommend at the December 12, 2002 Regular meeting that the Board approve a donation to the Girl Scouts and Boy Scouts due to their continual commitment to conservation and recycling. Protecting our community's health 6y providing soCsdwaste andsewercol%zction services. costamesasanitarydustri m org S&NIT�R, e V y '0'PPORA��` CHRISTMAS TREE RECYCLING PROGRAM Costa Mesa Sanitary District Minutes of Recycling Committee Meeting December 10, 2002 • Page 2 Ms. Revak presented the Christmas Tree flyer for 2002 that has been distributed to tree lots and grocery stores in Costa Mesa. Trees will be collected with the regular trash and taken to CR Transfer where they are separated from the trash and recycled. PUBLIC COMMENTS There were no public comments. The meeting was adjourned at 10:07 a.m. Secretary 2 President (Protecting our community's health 6y proveing solid waste and sewer col%ction services. costamesasanitarydistrict. org • 0 • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING DECEMBER 12, 2002 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on December 12, 2002, at 5:00 p.m. Conference Room 1 -A at the Civic Center, 77 Fair Drive, Costa Mesa. President Schafer called the meeting to order at 5:00 p.m. Director Perry led the Pledge of Allegiance. Vice President Woodside gave the invocation. ROLL CALL DIRECTORS PRESENT: Arlene Schafer, Art Perry, Greg Woodside, James Ferryman, Dan Worthington DIRECTORS ABSENT: None STAFF PRESENT: Robin Hamers, Manager /Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Clerk of the District; Marc Puckett, Finance Director; Bobby Young, Finance, Ron Shef, District Ordinance Enforcement Officer OTHERS PRESENT: None +s *tur� COSTA MESA SANITARY DISTRICT s a MINUTES OF BOARD OF DIRECTORS REGULAR MEETING DECEMBER 12, 2002 " roi.av _ PAGE 2 ELECTION OF OFFICERS ELECTION OF DISTRICT OFFICERS President Schafer opened nominations for Board President. Director Woodside nominated Director Schafer for the position of President of the Board. Director Schafer seconded. Director Worthington nominated himself for the position of President of the Board. Motion died for lack of a second. President Schafer closed nominations for Board President. Motion for Director Schafer for President as follows: Ayes: Directors Perry, Schafer, Woodside, Ferryman. No: Director Worthington. i Motion carried 4 -1. President Schafer opened nominations for the position of Vice President. President Schafer nominated Director Woodside for the position of Vice President. Director Perry seconded. President Schafer closed nominations for Vice President. Motion for Director Woodside for Vice President as follows: Ayes: Directors Perry, Schafer, Woodside, Ferryman, Worthington. No: None. Motion carried 5 -0. President Schafer opened nominations for the position of Secretary. Director Perry nominated Director Worthington. Director Ferryman seconded. Director Worthington declined nomination. Director Perry nominated Director Ferryman for the position of Secretary. , Director Woodside seconded. COSTA MESA SANITARY DISTRICT s = MINUTES OF BOARD OF DIRECTORS REGULAR MEETING • =: DECEMBER 12, 2002 PAGE 3 Director Ferryman nominated Director Perry for the position of Secretary. Motion died for lack of second. Motion for Director Ferryman for Secretary as follows: Ayes: Directors Perry, Schafer, Woodside, Ferryman, Worthington. No: None Motion carried 5 -0. APPOINTMENT OF ORANGE COUNTY SANITATION DISTRICT REPRESENTATIVE (DIRECTOR FERRYMAN Director Perry nominated Director Ferryman to the position of Costa Mesa Sanitary District representative to the Orange County Sanitation District. Director Woodside seconded. Ayes: Directors Perry, Schafer, Woodside, Ferryman, Worthington 0 No: None Motion carried 5 -0. APPOINTMENT OF INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY REPRESENTATIVE (DIRECTOR SCHAFER) Director Worthington nominated Director Schafer as Costa Mesa Sanitary District representative to Independent Special Districts of Orange County. Director Woodside seconded. Motion for Director Schafer for representative to Independent Special Districts of Orange County as follows: Ayes: Directors Perry, Schafer, Woodside, Ferryman, Worthington No: None Motion carried 5 -0. APPOINTMENT OF SANTA ANA RIVER FLOOD CONTROL AGENCY REPRESENTATIVE (DIRECTOR FERRYMAN Director Schafer nominated Director Perry as Costa Mesa Sanitary District representative to the Santa Ana River Flood Control Agency, with Director Ferryman as alternate. Director Ferryman seconded. COSTA MESA SANITARY DISTRICT - a MINUTES OF BOARD OF DIRECTORS REGULAR MEETING DECEMBER 12, 2002 PAGE 4 Motion for Director Perry as representative to the Santa Ana River Flood Control Agency and Director Ferryman as alternate as follows: Ayes: Directors Perry, Schafer, Woodside, Ferryman, Worthington. No: None Motion carried 5 -0. APPOINTMENT OF COSTA MESA SANITARY DISTRICT RECYCLING COMMITTEE CHAIRMAN (DIRECTOR WORTHINGTON) Director Perry nominated Director Worthington to continue as Costa Mesa Sanitary District Recycling Committee Chairman. Director Ferryman seconded. Motion for Director Worthington for Costa Mesa Sanitary District Recycling Committee Chairman as follows: Ayes: Directors Perry, Schafer, Woodside, Ferryman, Worthington. No: None 0 Motion carried 5 -0. APPOINTMENT OF CSDA REPRESENTATIVE (DIRECTOR SCHAFER) Director Woodside nominated Director Schafer as the Costa Mesa Sanitary District representative to CSDA Director Perry seconded. Motion for Director Schafer as the Costa Mesa Sanitary District representative to CSDA as follows: Ayes: Directors Perry, Schafer, Woodside, Ferryman, Worthington. No: None Motion carried 5 -0. ATTENDANCE AT CITY COUNCIL, MCWD, OCCOG, WACO, AND CHAMBER MEETINGS The Board made no changes to the current Director attendance at the City Council, OCCOG, WACO, and Chamber Meetings, and added Mesa Consolidated Water District (MCWD) meetings to the list to be attended on a rotating basis by all Directors. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING =� DECEMBER 12, 2002 '"°••"`` PAGE 5 . ............................... CONSENT CALENDAR . ............................... Director Ferryman motioned to approve the Consent Calendar as presented. Vice President Woodside seconded. Motion carried 5 -0. REPORTS MINUTE APPROVAL Minutes of Recycling Committee Meeting, November 13, 2002 Minutes of the Investment Oversight Committee Meeting, November 18, 2002 Minutes of Regular Meeting, November 18, 2002 Minutes of Special Meeting, November 20, 2002 MANAGER'S REPORTS REFUNDS OCCUPANCY REPORT The Minutes for the Recycling Committee Meeting of November 13, 2002, were approved as distributed. The Minutes the Investment Oversight Committee Meeting of November 18, 2002, were approved as distributed. The Minutes for the Regular Meeting of November 18, 2002, were approved as distributed. The Minutes of the Special Meeting of November 20, 2002, were approved as distributed. There were no refunds for the month of November 2002 Occupancy Report and The Trash Occupancy Count documented an Payment of $177,939.79 increase of one unit and a decrease of 2 units in to Costa Mesa Disposal — the occupancy report for solid waste collection as December 2002 of December 1, 2002. Therefore, the total for December is 21,048. Board directed Staff to prepare a warrant for $177,939.79 to Costa Mesa Disposal on January 1, 2003, for payment for December trash collection based on the December count of 21,048. COSTA MESA SANITARY DISTRICT - MINUTES OF BOARD OF DIRECTORS REGULAR MEETING •ro..� DECEMBER 12, 2002 PACE 6 Monthly Spill Report to The Monthly Spill Report to the Regional Water Regional Water Quality Quality Control Board (RWQCD) for November Control Board (RWQCD) 2002 was accepted as submitted. ENGINEER'S REPORTS Project Status Report The Project Status Report dated December 2002, was accepted as submitted. Safety /Loss Control The Minutes for the Safety /Loss Control Meeting of Meeting Minutes, November 14, 2002, were accepted as submitted. November 14, 2002 TREASURER'S REPORTS Financial report as of The Financial Report for November 30, 2002, was November 30, 2002 accepted as submitted. Report of Monies on The Report of Monies on Deposit as of November Deposit as of November 30, 2002, was received and filed. 30, 2002 0 Warrant 2003 -6 for Warrant Resolution #CMSD 2003 -6 was approved, November 2002 in the authorizing the President and Secretary to sign the amount of $370,958.60 warrant and instructing the Finance Department to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $370,958.60. Directors Expenses for the Director Expenses for the Month of October 2002 Month of October were ratified as follows: 2002 Director Ferryman: $425.00 Director Perry: $510.00 President Schafer: $1,020.00 Vice President Woodside: $340.00 Director Worthington: $850.00 .......................... END OF CONSENT CALENDAR ...— ..................... WRITTEN COMMUNICATIONS 0 Mr. Harriers reported there were n o r written communications received. r� 0 • 2 +�S�SMIl.,�� 3 ' PUBLIC COMMENTS COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING DECEMBER 12, 2002 PAGE 7 There were no public comments made. MANAGER'S REPORTS ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS Mr. Hamers presented a memorandum to the Board dated December 3, 2002, regarding the screening of trash containers. Staff has received an increase in requests by residents for more enforcement of the District's requirement that containers be removed from view by the evening of pick up. A follow up of the requests has verified the comments are justified. Staff requested Mr. Shef step up enforcement to respond to the requests from residents. The Ordinance Enforcement Officer has maintained a comprehensive courtesy reminder program in an attempt to achieve compliance through courtesy reminders and verbal encouragement. Because there are some residents who will not comply, Staff suggests the following operating policy: First offense: Courtesy reminder notice, marked first offense Second offense: Courtesy reminder notice, marked second offense, plus verbal explanation if resident is available Third offense: Issue citation There may be cases where a letter to the property owner may assist in achieving compliance. This will be considered on a case -by -case basis. Director Ferryman motioned to approve the operating policy as presented in the memorandum. Director Perry seconded. Motion carried 5 -0. POLICE REPORT Mr. Hamers presented a memorandum providing the scavenging statistics for October as follows: Location Calls for Service Cite /Arrest Area 1 0 1 Area II 0 1 Area III 0 0 Area IV 0 0 TOTAL 0 2 .4SfAM /tj,� COSTA MESA SANITARY DISTRICT ' a MINUTES OF BOARD OF DIRECTORS REGULAR MEETING DECEMBER 12, 2002 �•ro..,.o PAGE 8 DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT Mr. Hamers presented the ordinance enforcement summary report for the four -week period beginning October 28, 2002 and ending November 24, 2002.. Mr. Shef distributed approximately 25 courtesy flyers during this period. Mr. Shef has begun stepping up enforcement, as requested, due to resident's complaints regarding standardized containers being left out after trash pick up. CMSD STRATEGIC PLAN YEAR 2002 STRATEGIC PLANNING ACTION ITEMS Mr. Hamers presented the nearly completed Strategic Planning Action Items report and stated it will be brought back in January 2003 and will reflect completion of all items. SEWER 5 -YEAR FINANCIAL PLAN Mr. Hamers presented the 5 -year Sewer Plan back as a final document for the Board's approval. Mr. Puckett and Staff reviewed the document. Discussion was held regarding the source of sewer income. Director Perry motioned to approve the Sewer 5 -Year Financial Plan. Vice President Woodside seconded. Motion carried 5 -0. Strategic Planning Special Meeting — January 13, 2003 Ms. Revak reported the Special Meeting has been set for Monday, January 13, 2003, at noon. STRATEGIC PLANNING WORKSHOP — JANUARY 31, 2003 AND FEBRUARY 1, 2003. Ms. Revak will contact Board members to schedule individual appointments for the January 31St meetings. RECYCLING REPORTS WASTE DIVERSION REPORT — NOVEMBER 2002 Director Perry motioned to approve the Waste Diversion Report for November showing a diversion rate of 50.08 percent. Vice President Woodside seconded. Motion carried 5 -0. CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL FOR NOVEMBER 2002 PAYMENT FOR NOVEMBER 2002 SERVICES Director Perry motioned to approve contract payment to CR Transfer for recycling services and disposal for the month of November 2002, in the amount of $150,231.03. Director Ferryman seconded. Motion carried 5 -0. STANDARDIZED CONTAINER MANAGEMENT PROGRAM PURCHASING TRASH CONTAINERS Mr. Hamers reported a Special Meeting was held on December 9, 2002, where the Board directed Staff with appropriate follow -up actions. UPDATE CMSD EDUCATIONAL VIDEO Mr. Fauth reported Staff's supply of videotapes and CD Roms is running low and suggested the Board order 350 CD Roms and 250 videotapes from Monitor Video Production Service. Mr. Hamers suggested the Board review the videotape and determine whether any changes should be made. Director Worthington suggested having Monitor Video Production Service place their name at the end of the videotape to enable other interested parties to contact them. The Board determined the current videotape is sufficient with two changes: Revising the Director listing to reflect the new officers and adding Monitor Video to the credits. Director Perry motioned to purchase 350 CD Rom and 250 videotape copies from Monitor Video Production Service with the two minor changes of revising the CMSD Director listing and adding Monitor Video to the credits. Vice President Woodside seconded. Motion carried 5 -0. NEWSLETTER COSTS Ms. Revak provided a report for the cost of mailing the Fall 2002 CMSD Newsletter, which was dedicated to sewers and distributed to all CMSD sewer customers. The final mailing cost was $9,158.71. The report also provided the cost of the Spring 2002 Newsletter dedicated to trash collection at $6,094.26 Director Ferryman motioned to accept the report. Vice President Woodside seconded. Motion carried 5 -0. ,..., COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING DECEMBER 12, 2002 PAGE 10 RECYCLING COMMITTEE - DECEMBER 10, 2002 - 9:30 A.M. DIRECTOR WORTHINGTON AND DIRECTOR FERRYMAN TELEPHONE BOOK RECYCLING PROGRAM PROGRAM REPORT Director Worthington provided a progress report on the School Telephone Book Recycling Program as of December 5, 2002. The total number of books collected to date is 7,835. Kline School is leading in the elementary school category, Charles TeWinkle in the middle school category, and Estancia High School is in first place in the high school category. TELEPHONE BOOK RECYCLING CONTAINER AT KLINE SCHOOL Director Worthington reported Kline School was requested to remove the recycling bin placed at their school, prompted by a neighbor's complaint. Director Worthington reported the situation has been resolved when the Costa Mesa City Council recognized the bin as a recycling receptacle rather than a trash bin. 0 USED TIRE ROUND -UP - FOLLOW -UP Director Worthington reported the 1928 model Ford rims and tires collected during the Used Tire Round -up were sold to Vintage Ford Parts, Inc. for $200. The $200 will be equally divided between the Boy Scouts and the Girl Scouts. Both organizations are involved in recycling and conservation. Mr. Hamers suggested writing a letter for Director Worthington to deliver to the Boy Scouts and Girl Scouts to be delivered with the donation. Director Worthington suggested contacting newspapers and Channel 3 to discuss the donation. Director Ferryman motioned to donate $100 to the Boy Scouts and $100 to the Girl Scouts organizations, proceeds from the sale of the 1928 Ford tires and rims. Director Perry seconded. Motion carried 5 -0. Ms. Revak will contact the Boy Scouts and Girl Scouts to schedule the presentations. 0 ,..,�,� COSTA MESA SANITARY DISTRICT �� ' MINUTES OF BOARD OF DIRECTORS REGULAR MEETING 1 s - a DECEMBER 12, 2002 ��rou+t°� 4 PAGE 11 CHRISTMAS TREE RECYCLING PROGRAM Director Worthington reported the Christmas Tree Recycling Program would be in effect December 26, 2002 to January 4, 2003. Mr. Shef distributed flyers to Christmas tree lots. Residents will be placing Christmas trees at the curb as usual, but the trees will be collected with the regular trash instead of a special collection as in previous years. The trees will be separated at CR Transfer, shipped and used as ground cover. ENGINEER'S REPORTS PROJECT #165 — REHABILITATE CANYON PUMPING STATION FORCE MAIN RESULTS OF BID OPENING — DECEMBER 2, 2002 Mr. Hamers reported Staff received no bids for Project #165, Rehabilitate Canyon Pumping Station Force Main. Mr. Hamers contacted four companies who have the ability to perform the rehabilitation using a no -dig method. Based on discussions with these companies, Mr. Hamers believes they will bid if the project is re -bid. Director Perry motioned to re -bid Project #165 — Rehabilitate Canyon Pumping Station Force Main. Vice President Woodside seconded. Motion carried 5 -0. ANNEXATION NO. 252 — HOME RANCH, MAKING APPLICATION TO LAFCO Mr. Hamers reported the item is not ready for adoption and is anticipated to be ready in January 2003. TREASURER'S REPORTS DEFERRED COMPENSATION FOR DIRECTOR PAYMENT At the direction of Director Ferryman, Mr. Puckett provided information regarding the possibility of creating a 457(c) deferred compensation program for Board member participation. Director Perry motioned to direct Mr. Puckett to pursue establishment of a 457 deferred compensation plan. Director Ferryman seconded. Motion carried 5 -0. COSTA MESA SANITARY DISTRICT e MINUTES OF BOARD OF DIRECTORS REGULAR MEETING DECEMBER 12, 2002 PAGE 12 Mr. Shef arrived at 6:00 p.m. ATTORNEY'S REPORTS ORDINANCE NO. 40 — ENACTING GREASE CONTROL REGULATIONS Mr. Hamers reported he, Mr. Fauth and Ms. Revak met with executive level City Staff and provided information regarding grease control regulations. The City requested 60 to 90 days to review the interim CMSD Ordinance but preferred no Ordinance at all. Mr. Hamers suggested the District not approve the interim ordinance, but direct Mr. Burns and Staff to work with the City in developing the permanent ordinance for both the District and the City that is required under the Waste Discharge Requirements (WDR). Mr. Hamers suggested the Board adopt a separate ordinance or policy to allow the District to back charge grease - producing establishments for sending out the emergency response team. Mr. Burns will research this suggestion. Director Ferryman motioned to table the grease control regulations ordinance until February 2003 and direct Mr. Hamers to write a letter to the City to let them know the Board suspended the grease ordinance adoption until February to allow the City time to show progress toward the permanent ordinance. Vice President Woodside seconded. Motion carried 5 -0. AMENDMENT TO AGREEMENT WITH CR TRANSFER Mr. Puckett discussed amendments to the agreement with CR Transfer. Director Ferryman motioned to approve the revised agreement with CR Transfer, changes as provided by Mr. Puckett, subject to final language as prepared by Mr. Burns. The revision extends the yearly CPI increase mechanism as the May to May CPI increase, not to exceed 3 %, for six years until 2008, with a total cap of 16 %. Other clean -up language is also part of the revision. Director Worthington seconded. Motion carried 5 -0. • • 1._.l COSTA MESA SANITARY DISTRICT o= MINUTES OF BOARD OF DIRECTORS REGULAR MEETING DECEMBER 12, 2002 PAGE 13 LOCAL MEETINGS ORANGE COUNTY SANITATION DISTRICT REGULAR MEETING — NOVEMBER 20, 2002 Director Ferryman attended the November 20, 2002, Orange County Sanitation District meeting and reported the following: • Director Ferryman discussed abandonment of West side Costa Mesa CMSD pump stations with Blake Anderson • Director Ferryman asked to negotiate with SAWPA SANTA ANA RIVER FLOOD PROTECTION AGENCY Director Ferryman attended the Santa Ana River Flood Protection Agency meeting and reported the following: • Financing and writing of contracts for additional work • State's portion of subvention fund under consideration INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC) President Schafer attended the meeting on December 3, 2002, and reported the following: • January 30th Quarterly Meeting • Election at Quarterly Meeting of ISDOC Officers • President Schafer provided update on LAFCO and CSDA • New revised ISDOC Directory will be coming out • Phil Anthony, OCCOG, will speak at the January Quarterly Meeting and Supervisor Norby COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING e e= a DECEMBER 12, 2002 �"°`•`" PAGE 14 LOCAL AGENCY FORMATION COMMISSION ( LAFCO) COSTA MESA AND NEWPORT BEACH ANNEXATIONS President Schafer attended the December 11, 2002, meeting and reported the following: • Center City annexation to the City of Yorba Linda - approximately 362 acres of incorporated territory to the City of Yorba Linda • O.C. Leadership Symposium, January 26, 2003, UCLA Conference Center at Lake Arrowhead • Strategic Planning Session for LAFCO on Friday, January 31St - Laguna Hills Community Center • Debriefing from CALAFCO Conference November in Santa Barbara • Closed session on litigation WATER ADVISORY COMMITTEE OF ORANGE COUNTY (WACO) President Schafer attended the Friday, December 6, meeting and reported the following: ! • President Schafer gave a report on LAFCO and CSDA • Groundwater Pumping update by General Manager, OCWD, Virginia Grebbien. They are two- thirds through long -term strategic planning process. Begun refilling the groundwater basin (10 year period) • Program State Water Policy "What's on Tap for 20037" with guest speaker Lynn Daucher, member of the Assembly Water, Parks, Wildlife Committee. ORANGE COUNTY COUNCIL OF GOVERNMENTS ( OCCOG) President Schafer attended the November 21, 2002 OCCOG meeting and reported they did not have a quorum. There will be a meeting on December 16, 2002. CSDA President Schafer attended the November 14th CSDA meeting at Squaw Creek, in Tahoe and reported the following: • Annual Planning Session and Board of Directors meeting • CSDA will be having their annual Fall conference in Tahoe. COSTA MESA SANITARY DISTRICT s MINUTES OF BOARD OF DIRECTORS REGULAR MEETING �•ro„�,s DECEMBER 12, 2002 PAGE 15 • President Schafer appointed to three committees on CSDA. Legislation, Education, and Special Task Force Volunteers Committee • Top priority — Local Coalition to protect local government revenues • Made an $80,000 commitment, Special Task Force to help Special Districts in 2003 • Discussed Governance Academy — "What Special Districts Need to Know" • Discussed roles as Directors and the importance of being involved and prepared OLD BUSINESS Special Districts Institute Governance Seminar & Workshops February 26 — March 1, 2003 — Monterey, CA Director Perry motioned to approve attendance at the Special Districts Institute Governance Seminar & Workshops, February 26 — March 1, 2003, in Monterey, California for Directors Worthington and Perry. Vice President Woodside seconded. Motion carried 5 -0. NEW BUSINESS City of Costa Mesa 50 -Year Anniversary The Board directed Staff inquire on details and formulate a plan for the District's participation. CSDA Governance Series Workshops — January 16, 2003 and January 31, 2003 Director Perry motioned to approve attendance for Directors Worthington, Schafer, and Ms. Revak at the CSDA Governance Series Workshops — January 16, 2003. Vice President Woodside seconded. Motion carried 5- 0. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS Director Ferryman suggested sending a letter to newly - elected officials. President Schafer reported she has already sent the letters. COSTA MESA SANITARY DISTRICT a ` MINUTES OF BOARD OF DIRECTORS REGULAR MEETING �rossco, DECEMBER 12, 2002 PAGE 16 Mr. Shef apologized for not being in attendance during the discussion of his report and offered to answer any questions. President Schafer reported there was a need to add an item to the agenda regarding Director Ferryman's retirement from the school district board. Director Perry motioned that the need arose after the agenda was prepared and there was a need to take immediate action because the school district meeting starts immediately following the CMSD meeting. Vice President Woodside seconded. Motion carried 4 -0. Director Ferryman did not vote. Director Perry motioned to approve a proclamation for Director Ferryman. Vice President Woodside seconded. Motion carried 4 -0. Director Ferryman did not vote. ADJOURNMENT At 6:55 p.m., President Schafer adjourned the meeting. SECRETARY PRESIDENT • • iT • Costa Mesa Sanitary District PROJECT STATUS REPORT January 2003 Project 1112100 -128 Mesa /Birch Sewer Realignment Construction is complete. District is awaiting final billing statements from the County of Orange. Pro1ject 1112100 -129 Bristol Street Pumping Station The Amendment to the Three Party Agreement has been approved and the redesign is 90% complete. The Board formalized the position of remaining as sewer service and trash collection provider for Santa Ana Heights, including owning the Bristol Street Pumping Station, at the June 14, 2001, regular meeting. The CALTRANS permit has been issued and final plans are being submitted to the City of Newport Beach for review prior to going out to bid. • Project 1112100 -135 Reconstructing Force Main for Elden Pumping Station (Phase - Construction is complete. The District and City of Costa Mesa are awaiting comments from the State on the easement and rights -of -way documents submitted. A reminder letter was sent to the O.C. Fairgrounds to continue consideration of the easements. Project 1112100 -147 Update Early Warning System Protecting Pumps Installation of heat and moisture sensors has been completed in seven pumping stations. Four other stations will have heat and moisture sensors when new pumps are installed when the old pumps reach their life expectancy. Project 1112100 -159 Televising Sewer Lines Program Years 98 -99, 99 -2000 Selected areas were televised in May July, and August 2002. Televising was also completed in December 2002. • Project 1112100 -162 Pilot Program -Use of Enzymes to Control Grease and • Odors The District retested the Ennix enzyme /bacteria in the W. 19`h Street sewer where grease accumulates from all the restaurants. The results were submitted for inclusion in the countywide grease control study. Project 1112100 -165 Rehabilitate Canyon Pumping Station Force Main The project will be rebid due to no bidders at the December 2, 2002 bid opening. Project 1112100 -166 Manhole & Pump Station Coating & Miscellaneous Work The design phase is continuing. Project 1112100 -167 Emerson Street Sewer Relocation The design phase is continuing. Project 1112100 -168 Tustin Pumping_ Station Remodel or Relocation • The design phase is continuing. Project 1112100 -169 Telemetry System Upgrade The emergency installation of the new software for the telemetry system is complete. A one -year maintenance agreement has been executed with the contractor who upgraded the system. 0 ACCOUNT NAME Current Assets: Cash and Investments Accounts Receivable Returned Taxes Receivable Interest Receivable Solid Waste Receivable Liquid Waste Receivable Grant Receivable Due Fr.rm Other Governments Prepaid items(Insurance) Total Current Assets Property, Plant & Equip: Property Rights Buildings and Structures Subsurface Lines Other Equipment Construction in Progress Total Prop., Plant, & Equip. Acc. Depreciation Net Property, Plant & Equip Total Assets Liab. and District Equity Current Liabilities: Accounts Payable I Tax Payables ayables C D Development Deposits Sales and Use Tax Payable Community Services Donations Due to City of Costa Mesa Due to Other Governments CMSD Trash Container Lease Payable Unallocated Interest Deferred Revenue Total Current Liabilities District Equity: Contributed Capital Res for Trash Assessment Rfnd Reserved for Capital Outlay Unreserved Current Earnings Total Retained Earnings Total District Equity Total Liab. & Dist. Equity • COSTA MESA SANITARY DISTRICT BALANCE SHEET AS OF DECEMBER 31, 2002 SEWER FACILITIES SOLID WASTE LIQUID WASTE CONSTRUCTION REVOLVING FUND FUND FUND FUND 594 5M 592 593 ACTUAL TOTALS Combined Funds Fiscal Year As of 12/31/02 2001 -2002 2,751,664.11 7,041,282.99 202,634.55 2,106,789.78 12,102,371.43 $10,598,735.05 22,962.20 6,057.57 0.00 0.00 29,019.77 4,136.07 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10,945.83 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,131.34 0.00 0.00 0.00 0.00 0.00 0.00 2,774,626.31 7,047,340.56 202,634.55 2,106,789.78 12,131,391.20 10,614,948.29 0.00 4,025.00 0.00 0.00 4,025.00 4,025.00 0.00 346,520.00 0.00 0.00 346,520.00 346,520.00 0.00 19,597,725.50 0.00 316,420.90 19,914,146.40 19,782,466.40 2,339,676.38 458,725.19 0.00 0.00 2,798,401.57 458,725.19 0.00 450,291.18 0.00 0.00 450,291.18 442,613.57 200.00 0.00 0.00 0.00 200.00 0.00 2,339,676.38 20,857,286.87 0.00 316,420.90 23,513,384.15 21,034,350.16 (146,666.67) (10,399,293.67) 0.00 (21,094.72) (10,567,055.06) (9,969,445.79) 2,193,009.71 10,457,993.20 0.00 295,326.18 12,946,329.09 11,064,904.37 4,967,636.02 17,505,333.76 202,634.55 2,402,115.96 25,077,720.29 $21,679,852.66 0.00 0.00 0.00 0.00 0.00 402,778.11 0.00 (980.10) 0.00 0.00 (980.10) (969.97) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10,767.00 0.00 0.00 10,767.00 11,619.00 0.00 0.00 0.00 0.00 0.00 400.23 200.00 0.00 0.00 0.00 200.00 0.00 500.00 500.00 0.00 0.00 1,000.00 0.00 0.00 280,890.17 0.00 0.00 280,890.17 69,141.59 2,113,529.00 0.00 0.00 0.00 2,113,529.00 0.00 0.00 25,625.00 0.00 0.00 25,625.00 18,881.35 0.00 0.00 0.00 0.00 0.00 0.00 2,114,229.00 316,802.07 0.00 0.00 2,431,031.07 501,850.31 0.00 4,706,828.65 0.00 0.00 4,706,828.65 4,706,828.65 0.00 0.00 0.00 1 0.00 0.00 0.00 0.00 4,835,322.05 0.00 221,000.00 5,056,322.05 4,216,487.57 2,236,649.09 6,778,069.73 200,508.63 2,151,045.83 11,366,273.28 11,758,613.74 616,757.93 868,311.26 2,125.92 30,070.13 1,517,265.24 496,072.39 2,853,407.02 17,188,531.69 202,634.55 2,402,115.96 22,646,689.22 21,178,002.35 2,853,407.02 17,188,531.69 202,634.55 2,402,115.96 22,646,689.22 21078,002.35 4,967,636.02 17,505,333.76 202,634.55 2,402,115.96 25,077,720.29 $21,679,852.66 COSTA MESA SANITARY DISTRICT STATEMENT OF REVENUES AND EXPENSES ` AS OF DECEMBER 31, 2002 • SEWER FACILITIES ACTUAL TOTALS SOLID WASTE LIQUID WASTE CONSTRUCTION REVOLVING Combined Funds Fiscal Year Account Name FUND FUND FUND AND As of 12/31102 2001 -2002 Operating Revenues: Solid Waste Charges 2,267,029.84 0.00 0.00 0.00 2,267,029.84 3,812,631.87 Liquid Waste Charges 0.00 912,899.51 0.00 0.00 912,899.51 1,554,215.60 Permits & Inspection Fees 0.00 4,160.00 0.00 7,967.50 12,127.50 18,240.00 O.C.S.D. Fees -CMSD Share 0.00 12,740.82 0.00 0.00 12,740.82 55,388.58 Other Charges for Services 0.00 15.00 0.00 0.00 15.00 165.50 Sale of Maps and Publ. 0.00 255.20 0.00 0.00 255.20 163.00 Orange County Bankruptcy Reimb. 0.00 0.00 0.00 0.00 0.00 0.00 Other Reimbursements 1,409.65 2,909.66 0.00 0.00 4,319.31 11,178.40 Reimb. Of Mandated costs 0.00 0.00 0.00 0.00 0.00 0.00 Special Assessments 0.00 0.00 0.00 0.00 0.00 0.00 Total Operating Revenues 2,268,439.49 932,960.19 0.00 7,967.50 3,209,387.18 5,451,982.95 Operating Expenses: Payroll Expenses: Salaries & Wages 435.74 435.60 0.00 0.00 871.34 3,720.44 Unemployment 0.00 0.00 0.00 0.00 0.00 24.48 Solid Waste Disposal: Trash Hauler 889,419.99 0.00 0.00 0.00 889,419.99 2,070,394.56 Large Item Pick -Up 9,089.59 0.00 0.00 0.00 9,089.59 9,653.09 Contractual Services - General 2,835.34 0.00 0.00 0.00 2,835.34 158,469.84 Contract Code Enforcement 15,538.75 0.00 0.00 0.00 15,538.75 32,244.10 Liquid Waste Disposal: Sewer Repairs and Maintenance 0.00 0.00 0.00 0.00 0.00 36,017.30 Contractual Services - Liquid 0.00 41,890.38 0.00 0.00 41,890.38 743,910.65 Dump Charges: Recycling and Disposal 655,345.02 0.00 0.00 0.00 655,345.02 1,756,72147 Gei,eral & Administration: Transcription Services 1,162.30 1,415.45 0.00 0.00 2,577.75 6,244.25 Board Member Fees 5,721.59 5,721.58 0.00 0.00 11,443.17 36,890.00 Election Expense 0.00 0.00 0.00 0.00 0.00 0.1 General Liability 0.00 0.00 0.00 0.00 0.00 78,346. Public Info /Edu & Com Prom 1,475.24 2,394.81 0.00 0.00 3,870.05 5,280.92 Manager /Engineer 10,535.00 77,400.00 0.00 0.00 87,935.00 178,874.00 Special Program Costs 13,556.91 0.00 0.00 0.00 13,556.91 53,246.54 Attorney 6,667.00 6,667.00 0.00 0.00 f3,334.00 36,828.00 Travel & Meetings 1,457.63 1,224.72. 0.00 0.00 2,682.35 17,773.73 Professional Organizations -Dues 5,645.41 7,045.41 0.00 0.00 12,690.82 15,437.85 Photocopy Supplies 18.90 18.89 0.00 0.00 37.79 0,00 Multimedia Prom /Subsc & Postage 438.85 1,248.98 0.00 0.00 1,687.83 17,680,49 Auditing Services 750.00 2,250.00 0.00 0.00 3,000.00 4,574.00 Professional Services 2,500.00 2,500.00 0.00 0.00 5,000.00 14,977.15 Office Equipment 0.00 0.00 0.00 0.00 0.00 2,461.13 Strategic Planning 0.00 0.00 0.00 0.00 0.00 5,326.38 Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 Total Operating Expenses 1,622,593.26 150,212.82 0.00 0.00 1,772,806.08 5,285,096.78 OPERATING INCOME(LOSS) 645,846.23 782,767.37 0.00 7,967.50 1,436,581.10 166,886.17 Nonoperating Revenue (Expenses): Investment Earnings 13,876.44 67,747.12 2,125.92 22,103.13 -105,852.61 399,618.25 Taxes 73,319.44 15,071.77 0.00 0.00 88,391.21 132,760.47 Sewer Permits 0.00 2,905.00 0.00 0.00 2,905.00 6,055.00 Annexation Fees 0.00 0.00 0.00 0.00 0.00 0.00 Excessive Effluent Discharge 0.00 0.00 0.00 0.00 0.00 0.00 o ERAF Reimbursement AB1661 0.00 0.00 0.00 0.00 0.00 0.00 Other State Grants 0.00 0.00 0.00 0.00 0.00 0.00 Other Governmental Agencies 0.00 0.00 0.00 0.00 0.00 0.00 Contributions 45,000.00 0.00 0.00 0.00 45,000.00 0.00 Loan Proceeds 0.00 0.00 0.00 0.00 0.00 1,971,290.98 Gain (Loss) /Disposal of Assets 0.00 0.00 0.00 0.00 0.00 0.00 Nonoperating Income - Other 0.00 0.00 0.00 0.00 0.00 0.00 Gain (Loss) on Investments 0.00 0.00 0.00 0.00 0.00 0.00 Nonoperating Expenses - Other (20,693.18) (180.00) 0.00 (0.50) (20,873.68) (2,039,947.48) Lease Payments 0.00 0.00 0.00 0.00 0.00 (140,591.00) Trustee Fees 0.00 0.00 0.00 0.00 0.00 0.00 Professional Services - Other 0.00 0.00 0.00 0.00 0.00 0.0 Debt Service (140,591.00) 0.00 0.00 0.00 (140,591.00) 0.0 Capital Replacement Reserve 0.00 0.00 0.00 0.00 0.00 0.00 Total Nonoperating Rev (Exp) (29,088.30) 85,543.89 2,125.92 22,102.63 80,684.14 329,186.22 NET INCOME (LOSS) 616,757.93 868,311.26 2,125.92 30,070.13 $1,517,265.24 $496,072.39 STATEMENT OF REVENUES AND EXPENSES r ' BUDGET VS ACTUAL SOLID WASTE FUND (594) FOR THE SIX MONTHS ENDED DECEMBER 31, 2002 • VARIANCE: FAVORABLE 2001 -2002 ACCOUNTNAME Operating Revenues: BUDGET ACTUALS (UNFAVORABLE) ACTUALS Solid Waste Charges $4,038,475.00 $2,267,029.84 (1,771,445.16) $3,812,631.87 Other Charges for Services 200.00 (200.00) 30.00 Other Reimbursements 2,000.00 1,409.65 (590.35) 8,742.46 Orange County Bankruptcy Reimb. 0.00 0.00 0.00 Reimbursement -Of Mandated Costs 0.00 0.00 0.00 Special Assessments 1,000.00 (1,000.00) 0.00 Total Operating Revenues 4,041,675.00 2,268,439.49 (1,773,235.51) 3,821,404.33 Operating Expenses: Solid Waste Disposal: Trash Hauler 2,128,703.00 889,419.99 1,239,283.01 2,070,394.56 Large Item Pick -Up 9,500.00 9,089.59 410.41 9,653.09 Contractual Services - General 218,150.00 2,835.34 215,314.66 158,469.84 Contract Code Enforcement 35,265.00 15,538.75 19,726.25 32,244.10 Recycling and Disposal 1,773,997.00 655,345.02 1,118,651.98 1,756,721.47 General & Administration Salaries & Wages 945.00 435.74 509.26 1,860.40 Unemployment 0.00 0.00 12.24 Transcription Services 2,255.00 1,162.30 1,092.70 3,122.14 Board Member Fees 11,475.00 5,721.59 5,753.41 18,445.00 Election Expense (Legal Notices) 5,000.00 5,000.00 0.00 General Liability 10,250.00 10,250.00 39,220.96 Public Info /Edu & Com prom 3,900.00 1,475.24 2,424.76 2,774.20 Manager /Engineer 10,250.00 10,535.00 (285.00) 21,627.00 Special Program Costs 52,525.00 13,556.91 38,968.09 53,246.54 Attorney 12,815.00 6,667.00 6,148.00 18,414.00 Travel & Meetings 3,900.00 1,457.63 2,442.37 8,639.46 Professional Organizations -Dues 8,250.00 5,645.41 2,604.59 7,718.93 Photocopy Supplies 0.00 18.90 (18.90) 0.00 Multimedia Prom /Subsc & Postage 2,500.00 438.85 2,061.15 2,300.22 US Postage Service 0.00 0.00 0.00 Auditing Services 1,180.00 750.00 430.00 2,287.00 Professional Services - Employment 5,125.00 2,500.00 2,625.00 7,786.27 Strategic Planning 1,290.00 1,290.00 2,663.19 Depreciation 0.00 0.00 0.00 Total Operating Expenses 4,297,275.00 1,622,593.26 2,674,681.74 4,217,600.61 OPERATING INCOME(LOSS) (255,600.00) 645,846.23 901,446.23 (396,196.28) Nonoperating Revenue (Expenses): Investment Earnings 82,000.00 13,876.44 (68,123.56) 75,400.17 Taxes 138,150.00 73,319.44 (64,830.56) 132,760.47 Annexation Fees 500.00 (500.00) 0.00 EFAF Reimbursements 0.00 0.00 0.00 Other State Grants 5,000.00 (5,000.00) 0.00 Other Government Agencies 0.00 0.00 0.00 Contributions 5,000.00 45,000.00 40,000.00 0.00 Loan Proceeds 0.00 0.00 1,971,290.98 Gain (Loss) /Disposal of Assets 0.00 0.00 0.00 Nonoperating Income - Other 0.00 0.00 0.00 Gain (Loss)l Investments 0.00 0.00 0.00 Lease Payment 0.00 0.00 0.00 Nonoperating Expenses - Other (2,050.00) (20,693.18) (18,643.18) (2,039,032.01) Trustee Fees 0.00 0.00 0.00 Professional Services - Other 0.00 0.00 0.00 Debt Service (281,182.00) (140,591.00) 140,591.00 0.00 loor Capital Replacement Reserve (15,000.00) 15,000.00 0.00 • Total Nonoperating Rev (Exp) (67,582.00) (29,088.30) 38,493.70 140,419.61 NET INCOME (LOSS) (323,182.00) 616,757.93 939,939.93 (255,776.67) Operating Expenses: Liquid Waste Disposal Sewer Repairs and Maintenance STATEMENT OF REVENUES AND EXPENSES 39,796.00 36,017.30 Contractual Services - Liquid BUDGET VS ACTUAL 41,890.38 858,092.62 743,910.65 Contract Code Enforcement LIQUID WASTE FUND(595) 15,071.77 9,375.00 0.00 General & Administration FOR THE SIX MONTHS ENDED DECEMBER 31, 2002 2,905.00 (595.00) 6,055.00 Salaries & Wages 2,805.00 435.60 • 1,860.04 Unemployment VARIANCE: 0.00 12.24 Transcription Services FAVORABLE 2001 -2002 5,349.55 ACCOUNT NAME Operating Revenues: BUDGET ACTUALS (UNFAVORABLE) 34,425.00 ACTUALS 28,703.42 Liquid Waste Charges 1,577,882.00 912,899.51 (664,982.49) 1,554,215.60 15,000.00 Permits & Inspection Fees 12,000.00 4,160.00 (7,840.00) 18,240.00 30,750.00 O.C.S.D. Fees 11,000.00 12,740.82 1,740.82 6,703.58 9,305.19 Other Charges for Services 100.00 15.00 (85.00) 135.50 91,110.00 Other Reimbursements 0.00 2,909.66 2,909.66 2,435.94 31,768.00 Orange County Bankruptcy Reimb. 0.00 0.00 0.00 10,475.28 Reimbursement -Of Mandated Costs 0.00 0.00 0.00 9,104.59 Sales of Maps 100.00 255.20 155.20 163.00 (18.89) Special Assessment 1,000.00 (1,000.00) 0.00 19,526.02 Total Operating Revenues 1,602,082.00 932,980.19 (669,101.81) 1,581,893.62 1,290.00 Operating Expenses: Liquid Waste Disposal Sewer Repairs and Maintenance 39,796.00 39,796.00 36,017.30 Contractual Services - Liquid 899,983.00 41,890.38 858,092.62 743,910.65 Contract Code Enforcement 9,375.00 15,071.77 9,375.00 0.00 General & Administration 3,500.00 2,905.00 (595.00) 6,055.00 Salaries & Wages 2,805.00 435.60 2,369.40 1,860.04 Unemployment 0.00 0.00 12.24 Transcription Services 6,765.00 1,415.45 5,349.55 3,122.11 Board Member Dues 34,425.00 5,721.58 28,703.42 18,445.00 Election Expense 15,000.00 15,000.00 0.00 General Liability 30,750.00 30,750.00 39,125.45 Public Info /Edu & Com Prom 11,700.00 2,394.81 9,305.19 2,506.72 Manager /Engineer 168,510.00 77,400.00 91,110.00 157,247.00 Attorney 38,435.00 6,667.00 31,768.00 18,414.00 Travel & Meetings 11,700.00 1,224.72 10,475.28 9,134.27 Professional Organizations -Dues 16,150.00 7,045.41 9,104.59 7,718.92 Photocopy Supplies 0.00 18.89 (18.89) 0.00 Multimedia Prom /Subscrip & Post 20,775.00 1,248.98 19,526.02 15,380.27 Auditing Services 3,540.00 2,250.00 1,290.00 2,287.00 US Postage 0.00 0.00 0.00 Professional Services - Employment 15,375.00 2,500.00 12,875.00 7,190.88 Office Equipment 0.00 0.00 2,461.13 Strategic Planning 5,360.00 5,360.00 2,663.19 Depreciation 0.00 0.00 0.00 Total Operating Expenses 1,330,444.00 150,212.82 1,180,231.18 1,067,496.17 OPERATING INCOME(LOSS) 271,638.00 782,767.37 511,129.37 514,397.45 Nonoperating Revenue (Expenses): .� Investment Earnings 250,000.00 67,747.12 (182,252.88) 235,784.07 Taxes 0.00 15,071.77 15,071.77 0.00 Sewer Permits 3,500.00 2,905.00 (595.00) 6,055.00 Annexation Fees 0.00 0.00 0.00 Excessive Effluent Discharge 2,000.00 (2,000.00) 0.00 EFAF Reimbursement 0.00 0.00 0.00 Other State Grants 0.00 0.00 0.00 Other Governmental Agencies 0.00 0.00 0.00 Gain (Loss) /Disposal of Assets 0.00 0.00 0.00 Nonoperating Income - Other 0.00 0.00 0.00 Gain (Loss) on Investments 0.00 0.00 0.00 NonoperatingExpenses - Other (1,025.00) (180.00) 845.00 (915.47) Trustee Fees 0.00 0.00 0.00 Professional Services -Other 0.00 0.00 0.00 Capital Replacement Reserve 0.00 0.00 0.00 Total Nonoperating Rev (Exp) 254,475.00 85,543.89 (168,931.11) 240,923.60 NET INCOME (LOSS) 526,113.00 868,311.26 342,198.26 755,321.05 10 • CAPITAL PROJ # 990001 990023 990027 'S 990030 990033 CAPITAL REPLACEMENT RESERVE COSTA MESA SANITARY DISTRICT CONSTRUCTION IN PROGRESS FOR THE SIX MONTHS ENDED DECEMBER 31, 2002 CUMULATIVE PRIOR YEARS' BUDGE ENCUMBRANCES ACTUALS EXPENDITURES BALANCE CURRENT YEAR PROJECTS PRIOR YEARS' PROJECTS #149 - Sinking Fd /Swr Replm(CRR) 125,000.00 #159 -Small Televising(CRR) 18,000.00 #164 -Misc. Sewer Unknown(CRR) 90,000.00 #166 - Manhole Sewer Unknown (CRR) 200,000.00 #168 - Tustin Pump station Remodel (Mesa Dr /Irvin 540,000.00 #170 - Emergency Response Plan for Pumping Stati 26,600.00 Current Year Sub -Total 999,600.00 TOTAL CAP.REPLACEMENT RSRV 0.00 PRIOR YEARS' PROJECTS 990007 ' #128 - Mesa /Birch Swr Reign 990006 #129 - Bristol St. Pump Stn. 990017 - #147 - Update Early Wrn Sys 0990001 #149 - Sinking Fd /Swr Replm 990020 #156-- EarthQuake/ Major Emergency Sewer Reco 0990023 #159 - Televising Swr Lines 990024 #161 - Constr Water Svc, 11 Stns 990025 #162 -Pilot Prog,Use of Enzymes 990027 #164- Misc.Swr Work /Manhole 990029 #165 - Rehab. Canyon Pumping Stn(CRR) '% 990030 #166 - Manhole & Pump Stn Coating(CRR) 990031 #167 - Emerson St. Sewer Reloc(CRR) 9 33 #168 - Tustin Pump station Remodel (Mesa Dr /Irvin 2 #169 - Telemetry System Upgrade 120,000.00 Emergency Capital Replacement Reserve 86,412.80 Total Operating Expenses TOTAL CAP.REPLACEMENT RSRV 0.00 0.00 0.00 125,000.00 0.00 1,825.00 0.00 16,175.00 0.00 0.00 0.00 90,000.00 0.00 0.00 0.00 200,000.00 0.00 0.00 0.00 540,000.00 0.00 0.00 0.00 26,600.00 0.00 1,825.00 0.00 997,775.00 6,527.00 0.00 0.00 71,973.00 (65,446.00) 131,487.00 0.00 12,772.00 162,657.91 (43,942.91) 98,225.41 0.00 0.00 9,681.91 88,543.50 1,270,805.00 0.00 0.00 0.00 1,270,805.00 1,000,000.00 0.00 0.00 0.00 1,000,000.00 53,000.00 0.00 0.00 33,938.63 19,061.37 120,000.00 0.00 86,412.80 19,609.36 13,977.84 60,000.00' 0.00 16,487.50 18,533.76 24,978.74 237,960.00 6,485.00 29,173.72 189,463.43 12,837.85 240,000.00 0.00 4,152.50 8,757.00 227,090.50 340,000.00 0.00 2,457.00 9,954.00 327,589.00 110,000.00 0.00 0.00 6,950.00 103,050.00 600,000.00 0.00 0.00 0.00 600,000.00 50,000.00 0.00 0.00 39,610.00 10,390.00 248,612.16 4,318,004.41 6,485.00 151,455.52 571,129.00 3,837,547.05 $5,317,604.41 $6,485.00 $153,280.52 $571,129.00 $4,835,322.05 CONSTRUCTION IN PROGRESS: REVOLVING FUND 593 ACCT #500000 990007 #128- Mesa /Birch Swr Reign $221,000.00 0.00 0.00 0.00 $221,000.00 TOTAL CAP.IMPROVEMENT RSRV 593 221,000.00 0.00 0.00 0.00 221,000.00 GRAND TOTAL $5,538,604.41 $6,485.00 $153,280.52 $571,129.00 $5,056,322.05 FVNO- (39 or S9b $0400 ACV �xXxxx • TO: Costa Mesa Sanitary District Board of Directors, Rob Hamers, Manager /District Engineer FROM: Ron Shef, Ordinance Enforcement Officer DATE: December 22, 2002 SUBJECT: ORDINANCE ENFORCEMENT SUMMARY REPORT This report covers a four (4) week period beginning November 25, 2002 and ending December 22, 2002. Forty -five (45) courtesy flyers were submitted to residents this period. There were sev- eral rainy and windy days which resulted in some empty containers being knocked over. The containers are quite stable when filled properly. There seems to be fewer scavengers since most trash is no longer visible to drivebys except after larger holidays where extra trash may be generated and placed for collection. Two (2) weeks including Thanksgiving and Christmas resulted in collection being one day late. Consequently, courtesy flyers were not given out so as to eliminate any further confusion. • The ongoing telephone book recycle program ended during this period while the Christmas tree recycling program was initiated with the delivery of flyers and posters to appropriate locations. This year there were only three separate tree lots in the District, although several retail stores, such as, Home Depot, Rite Aid, some nurseries and supermarkets also sold trees. Flyers and posters were also distributed to other likely loca- tions where the public could be informed about the program. All complaints received by Staff were investigated and checked by E.O. with results submitted to Staff. Some of the more recent complaints and the followup by E.O. have resulted in some words and anger being expressed by these irate residents about the District. j n occasion the resident has slammed the door in front of E.O. before an explanation of the ordinance can be given. In bne instance the resident, when in ormed about his containers being in view, took his containers from his driveway and physically tossed them over his gate in a fit of anger. For- tunately most residents are rational and are willing to comply with the District ordinances. r� Ordinance Enforcement Report 1112512002 - 12/22/2002 DATE I STREET INDEX ADDRESS STREET NAME DESCRIPTION OF VIOLATION ACTION 12/4/2002 1570 327 E. 18th St. At curb Pink Flyer 12/4/2002 1570 337 E. 18th St. At curb Pink Flyer 12/4/2002 1570 343 E. 18th St. At curb Pink Flyer 12/4/2002 1570 363 E. 18th St. At curb Pink Flyer 12/3/2002 1610 268 -274 E. 20th St. Desk at curb Blue Flyer 12/4/2002 2420 161 A/B Broadway At curb & in view Pink Flyer 12/4/2002 2420 173 Broadway At curb Pink Flyer 11/26/2002 2465 2767 Bunting Cr. At curb Pink Flyer 12/10/2002 3160 3024 Country Club Dr. In view Pink Flyer 12/10!2002 3160 3140 Country Club Dr. In view Pink Flyer 12/20/2002 3470 2214 Elden Ave. At curb Pink Flyer 12/4/2002 3820 1826 Fullerton Ave. At curb Pink Flyer 12/17/2002 4180 1848 Illinois St. Complaint follow up at curb Pink Flyer & Regs 12/17/2002 4190 3281 Indiana Ave. At curb Pink Flyer 12/4/2002 4850 337 Magnolia St. Complaint follow up at curb Okay 12/4/2002 4850 375 Magnolia St. At curb Pink Flyer 12/10/2002 4925 3322 Maryland Cr. In view Pink Flyer 12/10/2002 5110 3236 Minnesota Ave. At curb Pink Flyer 12/17/2002 5375 3318 Nevada Ave. In view Pink Flyer 12/10/2002 5375 3334 Nevada Ave. In view Pink to Resident - Container removed 12/10/2002 5375 3335 Nevada Ave. In view Pink Flyer 12/10/2002 5375 3344 Nevada Ave. In view Pink Flyer 12/10/2002 5375 3368 Nevada Ave. In view Resident very irate 12/10/2002 5385 1653 New Hampshire Dr. At curb Female Resident Upset 12/10/2002 5385 1714 New Hampshire Dr. At curb Pink Flyer 12/10/2002 5385 1715 New Hampshire Dr. In view Pink Flyer 12/17/2002 5385 1755 New Hampshire Dr. Furniture at curb Blue & Regs to Caregiver 12/20/2002 5500 1709 Oahu Pl. At curb Pink Flyer 12/2/2002 5640 1839 Oriole Dr. In view Pink Flyer 11/25/2002 5690 2905 Palau Pl. Complaint follow up at curb Pink Flyer & card to Resident 12!20!2002 5690 2905 Palau PI. At curb Pink Flyer 12/20/20021 5690 2911 Palau PI. in view Pink Flyer 12/4/2002 6590 1941 Santa Ana Ave. In view Pink Flyer 12/4/2002 6590 1945 Santa Ana Ave. At curb Pink Flyer 12/20/2002 7420 147 Virginia Pl. In view Pink Flyer 12/19/2002 7420 247 A/B Virginia PI. At curb Pink Flyer 12/19/2002 7420 270 Virginia PI. In view Pink Flyer 7420 271 Virginia PI. Complaint follow up - okay Conversation with Tenant 7460 205 Wake Forest Rd. At curb Pink Flyer L12/19/2002 7460 209 Wake Forest Rd. At curb Pink Flyer 7460 225 Wake Forest Rd. In view Pink Flyer 7460 232 Wake Forest Rd. At curb Pink Flyer 12/4/2002 7510 295 Walnut St. At curb Pink Flyer 12/17a0021 NL 1648 Labrador Dr. In yjW Pink Flyer DecembW02 12/22 PW of 1