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Agenda Packets - Board - 2002-09-12C • COSTA MESA SANITARY DISTRICT an Independent Special District Greg Woodside Vice President Jim Ferryman Director AGENDA Arlene Schafer President Art Perry Secretary Dan Worthington Director Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to the Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non - agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non - agenda items except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. In compliance with ADA, contact Joan Revak, (714) 754 -5087, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title ll). Regular Meeting - September 12, 2002 BOARD OF DIRECTORS MEET 2ND THURSDAY OF EACH MONTH RECOMMENDED ACTION CALL TO ORDER — 6:00 p.m. — Conference Room 1A PLEDGE OF ALLEGIANCE — Director Worthington III. INVOCATION — Director Woodside IV. ROLL CALL V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board, staff, or the public request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Reports . Minute Approval 1. Recycling Committee Meeting — August 6, 2002 21rotecting our community's health 6y providing soldwaste andsewer collection services. costamesasanitarydistrict, org COSTA MESA SANITARY DISTRICT September 12, 2002 AGENDA Page 2 t RECOMMENDED ACTION 2. Regular Meeting — August 8, 2002 Manager's Reports 3. Refunds No Refunds 4. Occupancy Report and payment to Costa Mesa Disposal — September 2002 Approve 5. Safety /Loss Control Committee Minutes — August 20, 2002 Receive and File Engineer's Reports 6. Project Status Report Receive and File Treasurer's Reports 7. Financial Report as of August 31, 2002 Accept Report 8. Report of Monies on Deposit as of August 31, 2002 Receive and File 9 Warrant Register for August 2002 in the amount of $591,777.82 Approve Payment • 10. Directors Expenses for the Month of August 2002 Ratify Expenses -------------------------------------- -- - - -- -END OF CONSENT CALENDAR--------------------------------------- - - - - -- VI. WRITTEN COMMUNICATIONS VII. PUBLIC COMMENTS VIII. MANAGER'S REPORTS A. Anti - Scavenging and Screening of Trash Containers Enforcement Reports Consider B. CMSD Strategic Plan 1. Year 2002 Strategic Planning Action Items Consider C. Recycling Reports 1. Waste Diversion Report — August 2002 Receive and File D. Contract Payment to CR Transfer for recycling Approve Subject to services and disposal for August 2002 Verification of Diversion Report by Staff Trotecting our community's health 6y providing sofidwaste andsewercollection services. costamesasanitarydistrict. org" COSTA MESA SANITARY DISTRICT 'AGENDA September 12, 2002 Page 3 RECOMMENDED • ACTION E. Recycling Committee — September 10, 2002 — 9:30 a.m. Director Worthington and Director Woodside 1. Food Recycling Consider 2. Mini - Telephone Book Recycling Program Accept Report 3. Large Item Collection Accept Report & Approve Payment F. Standardized Container Program — Lifting Bar Accept Report G. Monthly Spill Report to Regional Water Quality Control Board (RWQCB) Accept Report IX. ENGINEER'S REPORTS A. Project 161 — Water Services for Pumping Stations - Change Orders #2 and #3 Approve B. Rib Lock No -Dig Sewer Installation on Bear Street View Video X. TREASURER'S REPORTS • A. 2002 -2003 Final Budget Accept & File B. Investment Oversight Committee Meeting — September 12, 2002 Accept Report President Schafer and Director Ferryman C. Independent Report of Certified Public Accountants on Agreed -Upon Accept Report Procedures Applied to Investment Portfolio — December 31, 2001 XI. ATTORNEY'S REPORTS A. Property Owner Information Requests B. 2002 Biennial Review of Conflict of Interest Code C. Liaison Committee — CMSD /CCM /MCWD XII. LOCAL MEETINGS A. Orange County Sanitation District 1. Regular Meeting — August 28, 2002 B. Santa Ana River Flood Protection Agency S1. Membership Dues for 2002/2003 C. Independent Special Districts of Orange County (ISDOC) Accept Verbal Report Make Determination Consider Legal Opinion on Brown Act Compliance Accept Report Authorize Payment Consider (Protecting our community's health by providing solid waste and sewer colrection services. costamesasanitarydrstrict. org" COSTA MESA SANITARY DISTRICT AGENDA D. Local Agency Formation Commission (LAFCO) 1. Costa Mesa and Newport Beach Annexations E. Water Advisory Committee of Orange County (WACO) F. Orange County Council of Governments (OCCOG) G. Chamber of Commerce Legislation Committee H. CSDA XIII. OLD BUSINESS A. Election 2002 — November 5, 2002 XIV. NEW BUSINESS XV. ORAL COMMUNICATIONS XVI. ADJOURNMENT • September 12, 2002 Page 4 RECOMMENDED ACTION Consider Consider Consider Consider Consider Consider 4'rotecting our community's health 6y providing solid waste and sewer colrection services. costamesasanitarydistrict. org" Update • • • COSTA MESA SANITARY DISTRICT MINUTES OF RECYCLING COMMITTEE MEETING AUGUST 6, 2002 The Costa Mesa Sanitary District Recycling Committee met at 9:30 a.m. in conference room 1 A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: Dan Worthington, Jim Ferryman Staff Present: Rob Harriers, Tom Fauth, Joan Revak, Bobby Young FOOD RECYCLING Mr. Hamers reported that Laguna Woods does not have a food - composting program as stated by Christine Knapp, Orange County IWMD AB939 Program Manager. Staff is attempting to obtain a copy of a study prepared by the University of Wisconsin on managing food waste. In the interim, the CMSD notes on food recycling were reviewed. LARGE ITEM COLLECTION PROGRAM Ms. Revak reported on the 2002 Large Item Collection Program that began on June 24 and will conclude on August 30, 2002. As of July 26, 2002, 173.48 tons were landfilled at a total cost of $3,842.00. Recyclable White Goods collected during the period totaled 28.34 tons, amounting to a credit of $840.37. Ms. Revak provided a chart illustrating the weekly progress of the collection program. MINI TELEPHONE BOOK RECYCLING PROGRAM Ms. Revak informed the Committee that the PacBell Yellow Page distribution is in progress and will run through August 28, 2002. Collections bins for the outdated directories are located in front of City Hall and at the Orange Coast College Recycling Center Ms. Revak reported staff reviewed the impact of the mini - program on the overall telephone book program, and statistics indicate that the mini - program accounts for 24% of the total program. ft tecting our community's health 6y providing soli!waste and sewer collection services. costamesasanitar4m"rict. ora" s � PUBLIC COMMENTS Costa Mesa Sanitary District Minutes of Recycling Committee Meeting August 6, 2002 • Page 2 There were no public comments; no public in attendance. The meeting was adjourned at 10:34 a.m. Secretary President • • Protecting our community's health 6y providing solid waste and sewer collection services �ncfn�noencns�ifins���M:. -t ..r • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING AUGUST 8, 2002 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on August 8, 2002, at 6:00 p.m. at the Costa Mesa Council Chambers, Costa Mesa. President Schafer called the meeting to order at 6:00 p.m. Director Ferryman led the Pledge of Allegiance. Vice President Woodside gave the invocation. ROLL CALL DIRECTORS PRESENT: Arlene Schafer, Art Perry, Greg Woodside, James Ferryman, Dan Worthington DIRECTORS ABSENT: None STAFF PRESENT: Robin Hamers, Manager /Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Clerk of the District; Marc Puckett, Finance Director; Matt Pressey, Bobby Young, Christine Tsao, Finance; Ron Shef, District Ordinance Enforcement Officer. OTHERS PRESENT: Martin Millard, 2973 Harbor Blvd., Costa Mesa Charmaine Pickett, 2394 College Drive, Costa Mesa Louis Smith, 1915 Lanai Drive, Costa . Mesa { COSTA MESA SANITARY DISTRICT s - MINUTES OF BOARD OF DIRECTORS REGULAR MEETING + =,s AUGUST 8, 2002 , PAGE 2 . ............................... CONSENT CALENDAR . ............................... Director Ferryman motioned to approve the Consent Calendar as presented. Director Worthington seconded. Motion carried unanimously. REPORTS MINUTE APPROVAL Minutes of Recycling The Minutes for the Recycling Committee Meeting of Committee Meeting, July 9, 2002, were approved as distributed. July 9, 2002 Minutes of Regular The Minutes for the Regular Meeting of July 11, 2002, Meeting, were approved as distributed. July 11, 2002 MANAGER'S REPORTS 0 REFUNDS There were no refunds requested for the month of July 2002. OCCUPANCY REPORT Occupancy Report and The Trash Occupancy Count documented an Payment of increase of 4 units in the occupancy report for solid $172,875.96 to Costa waste collection as of August 1, 2002. Therefore, Mesa Disposal — the total for August is 21,036. Board directed Staff to August 2002 prepare a warrant for $172,875.96 to Costa Mesa Disposal on September 1, 2002, for payment for August trash collection based on the August count of 21,036. Retroactive Payment Retroactive Payment of $9.923/84 (21,032 units x to Costa Mesa $0.2359 /unit July and 21.036 x $0.2359 /unit August Disposal for July 2002 increased rate) for payment of July 2002. ENGINEER'S REPORTS Project Status Report The Project Status Report dated August 2002, was accepted as submitted. 1 0 • • TREASURER'S REPORTS Preliminary Year End Financial Report as of June 30, 2002 Financial report as of July 31, 2002 Report of Monies on Deposit as of July 31, 2002 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING AUGUST 8, 2002 PAGE 3 The Preliminary Year End Financial Report as of June 30, 2002 was accepted as submitted. The Financial Report for July 31, 2002 was accepted as submitted. The Report of Monies on Deposit as of July 31, 2002, was received and filed. Warrant 2003 -2 for Warrant Resolution #CMSD 2003 -2 was approved, August 2002 in the authorizing the President and Secretary to sign the amount of $593,588.60 warrant and instructing the Finance Department to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $593,588.60. Directors Expenses for Director Expenses for the Month of July 2002 were the Month of July 2002 ratified as follows: Director Ferryman: $170.00 Secretary Perry: $340.00 President Schafer: $1,020.00 Vice President Woodside: $170.00 Director Worthington: $340.00 .......................... END OF CONSENT CALENDAR .......................... PUBLIC HEARING — CONSIDERATION OF ANNUAL TRASH COLLECTION CHARGES TO BE COLLECTED WITH THE GENERAL TAXES PRESENTATION OF REPORT AND CONSIDERATION OF BUDGET ADJUSTMENT Mr. Bums gave a brief overview outlining the process for consideration of annual trash collection charges, explaining Proposition 218 procedural rules will be followed for the proposed increase. SANI),� COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING r� ' AUGUST 8, 2002 ` PAGE 4 • Mr. Bums read the requirements necessary to increase the trash rate: 1. Revenues derived from the fee or charge must not exceed the funds required to provide the property related service. 2. Revenue from the fee or charge must not be used for any purpose other than that for which the fee or charge is imposed. 3. The amount of a fee or charge imposed upon any parcel or person as an incident of property ownership must not exceed the proportional cost of the service attributable to the parcel. 4. The fee or charge may not be imposed for service unless the service is actually used by, or immediately available to, the owner of the property in question. Fees or charges based on potential of future use of a service are not permitted. Standby charges must be classified as assessments and must not be imposed without compliance with the proportionality requirement for assessments. 5. No fee or charge may be imposed for general governmental services such Is police, fire, ambulance, or libraries, where the service is available to the public in substantially the same manner as it is to property owners. Mr. Hamers provided a brief overview of the increase in charges to $193.64 per dwelling unit for 2002 -2003. Mr. Hamers reported Mr. Puckett prepared a report outlining the budget adjustment of $40,745 necessary to maintain the planning horizon for achieving breakeven status on an operating basis within the Solid Waste Fund as adopted by the Board at its June 5, 2002 meeting. Mr. Hamers invited the public to ask questions of Mr. Puckett. No questions were posed. Mr. Hamers reported the charge meets the substantive requirements of Proposition 218 as follows: 1. Revenues derived from the fee or charge do not exceed the funds required to provide the trash collection service. The charges are calculated by adding together the cost of components necessary to provide the service and then apportioning this to those receiving trash collection services. No components other than those directly related to providing service are used to establish rates. The components include trash collection, recycling, education and special programs, and administration. Specifically excluded from the proposed trash collection rate is the cost of the new standardized trash containers which are provided free of charge. .�',,N „••f COSTA MESA SANITARY DISTRICT : MINUTES OF BOARD OF DIRECTORS REGULAR MEETING AUGUST 8, 2002 ,s �O•ro..�` PAGE 5 2. Revenue from the fee or charge is not used for any purpose other than for which the fee or charge is imposed. The revenue is used only for the components of providing trash collection service as outlined in Paragraph 1 above and as identified in the District's yearly budget. 3. The amount of a fee or charge imposed upon any parcel or person as an incident of property ownership does not exceed the proportional cost of the service attributable to the parcel. The amount of the yearly charge is determined by dividing the cost of all the components of providing the service by the number of parcels receiving service, as the vast majority of parcels produce an approximately equal amount of solid waste and all parcels enjoy the benefits of the public education and have an opportunity to participate in the special programs. 4. The fee or charge is not imposed for service unless the service is actually used by, or immediately available to, the owner of the property in question. Properties not receiving trash collection service or that receive service from • other entities providing trash collection, are not charged. 5. No fee or charge is being imposed for general governmental services such as police, fire, ambulance, or libraries, but- is only imposed for trash collection services. The District provides only trash collection and sewer service and charges collected for trash collection are used only for that purpose. Mr. Hamers stated he determined the rate increase is made necessary due to the increase in special recycling programs as well as the contractual agreement increase to contractors regarding the Consumer Price Index. President Schafer verified from Joan Revak, Clerk of the District, that all required notices were duly published. Ms. Revak reported the District received no (0) protests to date from a total of 17,530 parcels notified. OPEN PUBLIC HEARING President Schafer opened the public hearing, requesting each speaker to limit their protest to three minutes and advising participants that, by law, only a written protest will count. Mr. Martin Millard, 2973 Harbor Blvd., Costa Mesa, spoke and filed a written protest of the increase. 1AN17,� COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING AUGUST 8, 2002 roN ►� PAGE 6 Charmaine Pickett, 2394 College Drive, Costa Mesa, spoke and filed a written protest of the increase. Louis Smith 1915 Lanai Drive, Costa Mesa, spoke but did not file a written protest. CLOSE PUBLIC HEARING President Schafer closed the public hearing. DETERMINATION REGARDING PROTESTS President Schafer directed Ms. Revak, Clerk of the District, to tally the number of protests. Ms. Revak reported there were 2 protests filed out of a total of 17,530 parcels. President Schafer determined the protest failed. RESOLUTION NO. 202 -661 CONFIRMING AND ADOPTING THE REPORT Director Ferryman motioned approve the budget adjustment amendment of $40,745 and to adopt Resolution No. 2002 -661, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT OF ORANGE COUNTY, CALIFORNIA, DETERMINING THAT A MAJORITY PROTEST DID NOT OCCUR WITH RESPECT TO THE PROPOSED CHARGES FOR TRASH COLLECTION ADOPTING THE REPORT ON FILE WITH THE CLERK OF THE DISTRICT AND DIRECTING THE CLERK TO FILE THE REPORT WITH THE AUDITOR. Secretary Perry seconded. Motion carried 5 -0. PUBLIC HEARING — CONSIDERATION OF ANNUAL LIQUID WASTE CHARGES TO BE COLLECTED WITH THE GENERAL TAXES PRESENTATION OF REPORT Mr. Bums gave a brief overview outlining the process for consideration of annual liquid waste charges. E COSTA MESA SANITARY DISTRICT a MINUTES OF BOARD OF DIRECTORS REGULAR MEETING AUGUST 8, 2002 •�roun°`� PAGE Mr. Bums read the requirements of Proposition 218: 1. Revenues derived from the fee or charge must not exceed the funds required to provide the property related service. 2. Revenue from the fee or charge must not be used for any purpose other than that for which the fee or charge is imposed. 3. The amount of a fee or charge imposed upon any parcel or person as an incident of property ownership must not exceed the proportional cost of the service attributable to the parcel. 4. The fee or charge may not be imposed for service unless the service is actually used by, or immediately available to, the owner of the property in question. Fees or charges based on potential of future use of a service are not permitted. Standby charges may be classified as assessments and must not be imposed without compliance with the proportionality requirement for assessments. 5. No fee or charge can be imposed for general governmental services such as police, fire, ambulance, or libraries, where the service is available to the public in substantially the same manner as it is to property owners. Mr. Hamers thanked Staff for the work they have done in preparing the report. Mr. Hamers presented a brief synopsis on liquid waste disposal charges for 2002 -03. Mr. Hamers outlined how the charges for liquid waste disposal meet the requirements of Proposition 218 as follows: 1. Revenues derived from the annual sewer fee charges do not exceed the funds required to provide the sewer service. The charges are calculated by adding together the costs of all the components of providing the service and then apportioning the required funds to each of the properties connected to the system. The components of providing the service include the yearly capital replacement projects, the maintenance and operation costs of maintaining the system and administration costs. 2. Revenue from the fee or charge is not used for any purpose other than for which the fee or charge is imposed. No funds collected from the charges are used for expansion or augmentation to the sewer system, only the purposes as designated in the applicable statutes. Similarly, no funds derived from the charges are used for solid waste collection, recycling, or administration thereof. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING r AUGUST 8, 2002 •ro..�`� PAGE 8 • 3. The amount of a fee or charge imposed upon any parcel or person as an incident of property ownership does not exceed the proportional cost of the service attributable to the parcel. Each parcel connected to the system falls into a property category type, which has a related estimated maximum sewer flow. The maximum estimated sewer flow is based on actual flow metering tests along with flow rates calculated and established by other sewer agencies. The total estimated maximum sewer flows and acres of property developed are used to determine the funding contribution from each property category type. Each individual parcel, based on the actual number of residential units or commercial /industrial /other square footage, is assigned its proportional share of the required funds of each property category type. Therefore, each property contributes its proportional share. 4. The fee or charge is not imposed for service unless the service is actually used by, or immediately available to, the owner of the property in question. Properties are only charged if they are physically connected to the sewer system. Vacant land or properties with storage or other buildings not receiving sewer service are not charged. 5. No fee or charge is imposed for general governmental services such as police, fire, ambulance, or libraries, but is only imposed for sewer services. The District provides only trash collection and sewer service and all fees collected as sewer charges are used only for related expenses. President Schafer verified from Joan Revak, Clerk of the District, that all required notices were duly published. Ms. Revak reported the District received no (0) protests to date from a total of 24,815 parcels notified. OPEN FUBLIC HEARING President Schafer opened the public hearing, requesting each speaker to limit their protest to three minutes and advising participants that, by law, only a written protest will count. Charmaine Pickett, 2394 College Drive, Costa Mesa, spoke and inquired regarding a storm drain pipe. Mr. Harriers advised Ms. Pickett that the Costa Mesa Sanitary District does not own or operate any storm drains and suggested she contact the City of Costa Mesa to discuss the issue. 0 • • • +, *,,,,,,� COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING AUGUST 8, 2002 PAGE 9 CLOSE PUBLIC HEARING President Schafer closed the public hearing. DETERMINATION REGARDING PROTESTS President Schafer directed Ms. Revak, Clerk of the District, to tally the number of protests. Ms. Revak reported there were no (0) protests filed out of a total of 24,815 parcels. President Schafer determined the protest failed. RESOLUTION NO. 2002 -662 CONFIRMING AND ADOPTING THE REPORT Vice President Woodside motioned to adopt RESOLUTION NO. 2002 -662, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT OF ORANGE COUTNY, CALIFORNIA, DETERMINING THAT A MAJORITY PROTEST DID NOT OCCUR WITH RESPECT TO THE PROPOSED USER FEE FOR LIQUID WASTE DISrIOSAL AND ADOPTING THE REPORT ON FILE WITH THE CLERK OF THE DISTRICT AND DIRECTING THE CLERK TO FILE THE REPORT WITH THE AUDITOR. Secretary Perry seconded. Motion carried unanimously. WRITTEN COMMUNICATIONS Mr. Hamers reported there were no written communications received. MANAGER'S REPORTS ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS POLICE REPORT Mr. Hamers presented a memorandum providing the scavenging statistics for July as follows: Location Calls for Service Cite /Arrest Area 1 6 1 Area II 0 0 Area III 2 0 Area IV 0 0 TOTAL 8 1 COSTA MESA SANITARY DISTRICTt .• MINUTES OF BOARD OF DIRECTORS REGULAR MEETING AUGUST 8, 2002 •w�.t�`"� PAGE 10 • DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT Mr. Hamers presented the ordinance enforcement summary report for the four -week period beginning June 24, 2002 and ending July 21, 2002. Mr. Shef distributed approximately 30 courtesy flyers during this period. CMSD STRATEGIC PLAN YEAR 2002 STRATEGIC PLANNING ACTION ITEMS Mr. Hamers presented the Year 2002 Strategic Planning Action Items report and stated it will appear in all Board packets for the Board's reference. Staff will take care of items as shown on the timeframe and items will be agendized as appropriate. Vice President Woodside requested a future update on GASB -34. Ms. Revak will contact Board members to obtain a date to hold a special meeting to discuss GASB -34. RECYCLING REPORTS WASTE DIVERSION REPORT - JULY 2002 Director Ferryman motioned to receive and file the Waste Diversion Report for June 2002, showing a diversion rate of 50.05. Vice President Woodside seconded. Motion carried unanimously. CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL FOR JULY 2002 CORRECTED BILLING PAYMENT FOR AUGUST 2001 - OCTOBER 2001 Vice President Woodside motioned to approve contract payment to CR Transfer for recycling services and disposal for the month of July 2002 in the amount of $175,675.20, subject to Staffs verification of the waste diversion report and ratification of payment reconciling with CR Transfer the incorrect billing received from August 2001 to October 2001 in the amount of $8,770.63. Director Ferryman seconded. Motion carried unanimously. CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD BIENNIAL REVIEW OF CITY OF COSTA MESA 1999 AND 2000 ANNUAL REPORT - AUGUST 13, 2002 - SACRAMENTO. • Mr. Hamers reported the California Integrated Waste management Board is scheduled to review the Costa Mesa jurisdiction Annual Reports for 1999 and �y ►►ir���4 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING r AUGUST 8, 2002 •ro. ►� PAGE 11 2000 on August 13, 2002. Ms. Kakutani, CIWMB Office of Local Assistance requested both Donna Theriault and Thomas Fauth to attend the committee meeting regarding the reports. Mr. Hamers recommended Mr. Fauth take the following items with him to the meeting: informational video, the Household Hazardous Waste reports from Curbside, and demonstrated residential participation in the used oil, used tire roundup, and overall HHW programs. Director Ferryman motioned to approve Mr. Fauth as one of the jurisdiction representatives to the August 13, 2002 Committee Meeting in Sacramento, pending Public Services Director approval. Secretary Perry seconded. Motion carried unanimously. RECYCLING COMMITTEE - JULY 9, 2002 - 9:30 A.M. DIRECTOR WORTHINGTON AND DIRECTOR PERRY FOOD RECYCLING Director Worthington reported he received a document compiled by the University of Wisconsin containing five methods and their effectiveness in disposing of food waste. Director Worthington will review all the information and report back to the Board. MINI - TELEPHONE BOOK RECYCLING PROGRAM Director Worthington reported the yellow pages collection will continue to August 28, 2002. Director Worthington reported one of the three collection containers is in front of the City Hall building and has been used less by participants because it has been roped off due to the fair. LARGE ITEM COLLECTION Director Worthington reported the Large Item Collection began on June 24 and will conclude on August 30, 2002. As of July 26, 174.58 tons were landfilled at a total cost of $3,842.00. Recyclable White Goods collected during this period totaled 28.34 tons, amounting to a credit of $840.37. Director Worthington reported he investigated Midway City's large item collection program and found their participants have the ability to call in once a month for a special pickup. Director Worthington suggested the is Board discuss the current program and possible modification to it at the next special meeting. COSTA MESA SANITARY DISTRICT : MINUTES OF BOARD OF DIRECTORS REGULAR MEETING AUGUST 8, 2002 PAGE 12 ENGINEER'S REPORTS 2051 -2053 NEWPORT BOULEVARD . NEW CMSD EASEMENTS Mr. Hamers reported the Board previously approved two easements for 2051 -2053 Newport Boulevard. Immediately after the meeting, there were modifications to the two easements. Mr. Hamers recommends the Board rescind approval of the two previous easements and adopt the new easements. Director Ferryman motioned to rescind the prior two easements for 2051- 2053 Newport Boulevard and accept the two new easements, subject to obtaining the signature of Richard Dick, 330 West Bay Associates, LLC. Secretary Perry seconded. Motion carried unanimously. RESOLUTION NO. 2002 -663 - VACATING EXISTING EASEMENT Secretary Perry motioned to adopt Resolution No. 2002 -663, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, COSTA MESA, CALIFORNIA, ORDERING THE VACATION OF THE DISTRICT'S INTEREST IN AN EASEMENT FOR PUBLIC UTILITIES. Vice President Woodside seconded. Motion carried unanimously. EMERGENCY WORK Vice President Woodside motioned to ratify the Manager's actions for the emergency work, and approve payment to Kennedy Pipeline for $18,298.72. Secretary Perry seconded. Motion carried unanimously. WASTE DISCHARGE REQUIREMENTS REPORTING SUMMARY Mr. Hamers provided a brief summary of the Waste Discharge Requirements for compliance with the California Regional Water Quality Control Board. Mr. Fauth is responsible for documenting occurrences in reports and photographs. Field crews have been trained in completing the field collection forms and operation of digital cameras. Staff then completes the reports for delivery to the RWQCB. Director Ferryman motioned to accept the report as presented. Vice President Woodside seconded. Motion carried unanimously. • 0 • +s�� ►ur��� COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING t AUGUST 8, 2002 pro. ►.� PAGE 13 TREASURER'S REPORTS Mr. Puckett provided a brief report and was available to answer questions for the Board. Director Ferryman motioned to accept the Treasurer's report as presented. Secretary Perry seconded. Motion carried unanimously. ATTORNEY'S REPORTS Mr. Burns reported he received a response from the newspaper regarding his letter disputing the public records billing. Staff will follow up with the billing. LOCAL MEETINGS ORANGE COUNTY SANITATION DISTRICT REGULAR MEETING - JULY 17, 2002 Director Ferryman reported there were approximately 400 people in • attendance at the meeting with a lively debate with a close vote of 13 to 12. Director Ferryman reported full secondary treatment will be obtained over the course of the next eleven years. Bleach treatments will begin August 12, 2002. SANTA ANA RIVER FLOOD PROTECTION AGENCY PRADO DAM SITE FIELD TRIP - AUGUST 14, 2002 Director Ferryman reported there would be a Prado Dam site field trip on August 14, 2002 from 10:00 a.m. to 1:30 p.m. Interested Directors will notify Ms. Revak of their interest. INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC) President Schafer attended the August 6 ISDOC Board Meeting and reported she presented a report on CSDA and LAFCO. The quarterly meeting will be held August 29th at 11:30 with Lisa Murphy as guest speaker. Interested Directors will contact President Schafer directly if they are interested in attending. The development of an ISDOC Directory and contents was discussed. • COSTA MESA SANITARY DISTRICT .• MINUTES OF BOARD OF DIRECTORS REGULAR MEETING s AUGUST 8, 2002 '•roN► `� PAGE 14 LOCAL AGENCY FORMATION COMMISSION (LAFCO) COSTA MESA AND NEWPORT BEACH ANNEXATIONS President Schafer reported the next meeting will be on August 14, 2002. President Schafer reported they are hard at work on annexations and that they will be given an update on unincorporated islands. The City of Costa Mesa has 7 annexation applications which include 6 unincorporated islands. Newport Beach has filed an annexation application for the eastern portion of Santa Ana Heights and Bay Knolls. WATER ADVISORY COMMITTEE OF ORANGE COUNTY (WACO) President Schafer reported she attended the meeting on August 2, 2002. President Schafer reported on CSDA. The CSDA Annual Conference is in San Diego on September 24 -26 at the Westin Hotel. President Schafer reported there will be two presentations: Water Conservation and the Salton Sea — the Politics of Preservation, presented by Mr. Fauth Kirk, Executive Director of Salton Sea Authority, and Irvine Ranch Water District Deep Water Treatment System, presented by Steve Malloy, • Principal Engineer, IRWD. ORANGE COUNTY COUNCIL OF GOVERNMENTS (OCCOG) President Schafer reported the next meeting will be August 15th at El Niguel Country Club in Laguna Niguel. CHAMBER OF COMMERCE LEGISLATION COMMITTEE President Schafer attended the Chamber of Commerce Legislation Committee Meeting on July 17, 2002. President Schafer provided an update on the District's activities. CSDA President Schafer reported they are staying on top of the State Budget. President Schafer reported CSDA will be devoting the next week to floor sessions honoring legislators leaving at the end of this year's session. There was no action with the budget. Those not receiving paychecks included all constitutional officers, legislators, Board of Equalization members, legislative staffers, and 376 appointed executive officers. 40 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING AUGUST 8, 2002 ��•ro..� PAGE 15 NOMINATION OF .LAMES "SKI" WOLNIEWICZ AS CANDIDATE FOR SEAT C OF CSDA REGION 6 BOARD NOMINATION OF AL LOPEZ AS CANDIDATE FOR SEAT C OF CSDA REGION 6 BOARD President Schafer provided letters of candidacy from Mr. Al Lopez and Mr. James Wolniewicz as candidates for Seat C of the California Special Districts Association Region 6 Board. Director Ferryman motioned to not send letters of support for either candidate and to allow President Schafer to vote as representative of the District. Secretary Perry seconded. Motion carried unanimously. CSDA ANNUAL CONFERENCE — SEPTEMBER 24 -26, 2002 — SAN DIEGO Director Ferryman motioned to approve attendance at the CSDA Annual Conference in San Diego by President Schafer. Vice President Woodside seconded. Motion carried unanimously. • OLD BUSINESS Election 2002 — November 5, 2002 Directors Schafer, Woodside, and Worthington have filed Declaration of Candidacy forms for the upcoming election. Upon contacting the Orange County Registration and Elections Department, it was learned that papers for the Seat of CMSD Director have also been taken out by: Richard Culbertson, Tom Dethlefsen, Louis Smith, Paul Stromberg, and James Fisler. The filing period ends at 5:00 p.m. on Friday, August 9, 2002. NEW BUSINESS SPECIAL DISTRICT INSTITUTE ADMINISTRATION SEMINAR — OCTOBER 9 -12, 2002 — LAKE TAHOE Ms. Revak reported there will be a Special District Institute Administration Seminar on October 9 -12, 2002 in Lake Tahoe. Director Worthington motioned to approve Secretary Perry's attendance at . the Special District Institute Administration Seminar. President Schafer seconded. Motion carried unanimously. COSTA MESA SANITARY DISTRICT . 'SAN# MINUTES OF BOARD OF DIRECTORS REGULAR MEETING - AUGUST 8, 2002 PAGE 16 • LEAVE OUR COMMUNITY ASSETS LOCAL (LOCAL) COALITION Vice President Woodside motioned to join the Leave Our Community Assets Local Coalition at no cost to the District. Director Ferryman seconded. Motion carried unanimously. PUBLIC COMMENTS Mr. Louis Smith introduced himself and reported he will be on the upcoming ballot. ORAL COMMUNICATIONS Mr. Hamers offered congratulations to Mr. Burns, who was asked to be on the WDR legal committee along with the OCSD attorney. ADJOURNMENT At 7:48 p.m., President Schafer adjourned the meeting. 18 SECRETARY PRESIDENT •