Agenda Packets - Board - 2002-03-14F -
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COSTA MESA
SANITARY DISTRICT
an Independent Special District
AGENDA
Arlene Schafer
President
Greg Woodside Art Perry
Vice President Secretary
Jim Ferryman Dan Worthington
Director Director
Public Comments. Any member of the public may address the Board. Speakers on agenda items should
identify themselves to the Clerk before the meeting so that their input can be provided at the time the item is
considered. Speakers on non - agenda items will be heard under Public Comments. Pursuant to State law, the
Board may not discuss or take action on non - agenda items except under special circumstances. Speakers must
limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves
the right to declare any speaker out of order.
In compliance with ADA, contact Joan Revak, (714) 754 -5087, 48 hours prior to meeting if assistance is
needed (28 CFR 35.102.35.104 ADA Title II).
Regular Meeting - March 14, 2002
BOARD OF DIRECTORS MEET 2ND THURSDAY OF EACH MONTH - 77 Fair Drive
I. CALL TO ORDER – 6:00 p.m. – Conference Room 1A
II. PLEDGE OF ALLEGIANCE – Director Worthington
III. INVOCATION – Director Woodside
/V'V ROL L CALL
CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be
routine and will be enacted in one motion in the form listed below. There will be no separate
discussion on these items prior to the time the Board votes on the motion, unless members of
the Board, staff, or the public request specific items to be removed from the Consent Calendar
for discussion, in which event the item will be removed from the Consent Calendar and
considered in its normal sequence on the agenda.
Reports
- 'Minute Approval
1. Recycling Committee Meeting – February 12, 2002
2. Regular Meeting – February 14, 2002
RECOMMENDED
ACTION
r COSTA. MESA SANITARY DISTRICT
AGENDA
•
3. Special Meeting — February 16, 2002
March 14, 2002
Page 2
RECOMMENDED
ACTION
Manager's Reports
4. Refunds No Refunds
5. Occupancy Report and payment to Costa Mesa Disposal — March 2002 Approve
6. Safety /Loss Control Committee Minutes — February 25, 2002 Receive and File
Engineer's Reports
7. Project Status Report Receive and File
Treasurer's Reports
8. Financial Report as of February 28, 2002 Accept Report
9. Report of Monies on Deposit as of February 28, 2002 Receive and File
10. Warrant Register for March 2002 in the amount of $650,694.23 Approve Payment
0 -------------------------------------- - - - - -- -END OF CONSENT CALENDAR ---------------------------------------------
�qI. WRITTEN COMMUNICATIONS
VII. PUBLIC COMMENTS
VIII. MANAGER'S REPORTS
A.
Anti - Scavenging and Screening of Trash Containers Enforcement Reports
Consider
,0'- � B.
Nate Reade — Circle of Service Award & Presentation
Accept Report
CMSD Strategic Plan
1. Development of Strategic Plan
a) February 16, 2002 Workshop
Follow -up Action
2. Strategic Plan Document
Review Draft
C\ D.
Recycling Reports
1. Waste Diversion Report — February 2002
Receive and File
�'��' ' , E.
Contract Payment to CR Transfer for recycling
Approve Subject to
V
services and disposal for February 2002
Verification of Diversion
Report by Staff
r COSTA MESA SANITARY DISTRICT March 14, 2002
AGENDA Page 3
RECOMMENDED
ACTION
F. Professional Services Agreement - Corporation Yard Structural Design Execute Agreement
�G. Recycling Committee - March 12, 2002 - 9:30 a.m.
Director Worthington and Director Perry
Y, 1. Standardized Container Program Consider
CRT Disposal Options Consider
IX. ENGINEER'S REPORTS
Ak A. Emergency Work r Ratify Actions
by Manager
i
B. Santa Ana Regional Water Quality Control Board Waste Update
Discharge Requirements
P(\C. Project No. 155 - Master Plan Update Accept Draft Report
.69 4*q0 "" '. Consider Study Session
D. Project No. 152 - Televising Sewer Lines Update��' Accept Project Report
q)�E. 2051 -2053 Newport Boulevard
1. New CMSD Easements Rescind Prior Approved
Easement and Accept Two
New Easements
2. Resolution No. 2002 -659 - Vacating Existing Easement Adopt Resolution
F. Emergency Services Agreement - Preussag Pipe Rehabilitation Execute Agreement.
X. TREASURER'S REPORTS
�1 A. Solid Waste Financial Forecasting Model - WET l� Ajll. J),oa Consider
��it 9,+If C906 L
XI. ATTORNEY'S REPORTS
A. Liability for Damage Caused by Laterals Consider
fS B. Home Gardens Sanitary District v. City of Corona - Final Opinion Accept Report
C. Limitation on Contractors Damages Accept Report
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COSTA MESA SANITARY DISTRICT March 14, 2002
AGENDA Page 4
RECOMMENDED
ACTION
XII. LOCAL MEETINGS
A. Orange County Sanitation District " ' ✓��'`'�3`'
1. Regular Meeting — February 27, 2002 Accept Report
2. Monthly Board Letter Update Consider
B. Santa Ana River Flood Protection Agency
Y. Appointment of Director as Alternate Consider
C. Independent Special Districts of Orange County (IS,DO I el Accept Report
Local Agency Formation Commission (LAFCO) Consider
1� 1. Costa Mesa and Newport Beach Annexations Consider
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Water Advisory Committee of Orange County (WACO) f f0 ffi% --
Consider
V SOrange
County Council of Governments (OCCOG) 6-V4,Qj2TbWjV
Consider
�c'
Chamber of Commerce Legislation Committee WAXE ro OW01C(WFkPCF"
Consider
CSDA
Consider
1. CSDA Government Affairs Day —Sacramento —March 11, 2002
Accept Report
YI �(President
.
Schafer).
Special District Institute Governance Seminar — February 27, 2002 -
Accept Report
March 2, 2002 — San Diego (President Schafer, Directors Perry and
Worthington and Joan Revak, Clerk of the District)
/XII1.
OLD BUSINESS
/V.
BUSINESS
NEW
/Xv.
ORAL
COMMUNICATIONS
/VI.
ADJOURNMENT
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COSTA MESA SANITARY DISTRICT
MINUTES OF RECYCLING COMMITTEE MEETING
FEBRUARY 12, 2002
The Costa Mesa Sanitary District Recycling Committee met at 9:30 a.m. in conference
room 5A at the Civic Center, 77 Fair Drive, Costa Mesa.
Directors Present: Arlene Schafer, Jim Ferryman
Staff Present: Rob Harriers, Tom Fauth, Joan Revak
STANDARDIZED CONTAINER PROGRAM
DISTRIBUTION PROGRESS REPORT
Mr. Fauth provided a matrix on the status of container orders to Roto Industries and
reported as of January 5, 2002, containers have been ordered and invoiced as follows:
11,100
90 gallon
$576,090.00
22,300
60 gallon
$1,001,270.00
775
35 gallon
$30,806.25
34.175
Total
$1,608,166.25
Mr. Fauth reviewed the matrix depicting the Roto orders and delivery figures. The
matrix reflects the figures at 80 percent delivery and has used a total of 69 percent of
the funds budgeted. Staff anticipates an 8% increase in the total number of cans
distributed and an approximate 2% cost underrun for the $2.2M program.
TELEPHONE BOOK RECYCLING PROGRAM
Ms. Revak reported the Award Presentations for the sixth annual school telephone
book recycling contest have been scheduled and the presentations are in progress.
The schools enthusiastically participate in the program and, as reported by Directors
making the presentations, they are very appreciative of the District's support.
Director Ferryman suggested the Committee consider increasing the first place award
prize money for the 2002 program.
gAyANlT�R` Costa Mesa Sanitary District
Minutes of Recycling Committee Meeting
y! ° °O 3 •
February 12, 2002
Page 2
gPOiA'I6�1
CHRISTMAS TREE RECYCLING
Ms. Revak presented a historical perspective on the collection of Christmas trees.
Tonnage for the Christmas 2001 program is 96.64, which is a decrease in the number
of trees collected in previous years.. Total cost of the program was $4,638.72 (96.64
tons x $48.00 /ton to CR Transfer). Reimbursement from the City of Costa Mesa has
been requested.
GREETING CARD RECYCLING
Mr. Fauth reported 702 pounds of greeting cards were collected in the 2001 program.
Ms. Susan Campbell of the Mail Box Center again provided packaging of the greeting
cards for mailing to St. Judes Ranch for Children in Boulder City, Nevada. Shipping cost
to the District is $135.00. Staff recommends continuation of the program in 2002 and
extending the collection period through January 2003. Ms. Revak provided a copy of a
"Certificate of Appreciation" to Ms. Campbell for Board signature at the February 14,
2002, Board of Directors meeting.
The meeting was adjourned at 10:32 a.m.
Secretary
President
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
FEBRUARY 14, 2002
The Board of Directors of the Costa Mesa
CALL TO ORDER Sanitary District met in regular session on
February 14, 2002, at 6:00 p.m. in Room
5 -A of the Civic Center, 77 Fair Drive, Costa
Mesa.
President Schafer called the meeting to order at 6:00 p.m..
Director Perry led the Pledge of Allegiance.
Vice President Woodside gave the invocation.
ROLL CALL
DIRECTORS PRESENT: Arlene Schafer, Art Perry, Greg
Woodside, James Ferryman, Dan
Worthington
DIRECTORS ABSENT: None
STAFF PRESENT: Robin Hamers, Manager /Engineer; Alan
Burns, Legal Counsel; Tom Fauth,
Assistant Manager; Joan Revak, Clerk of
the District; Marc Puckett, Finance
Director, Ron Shef, District Ordinance
Enforcement Officer; Denise Gilbert,
Permit Processing Specialist; Debbie
Bjornson, Permit Processing Specialist.
Others Present:
None
Mr. Hamers introduced the two newest members of staff, Denise Gilbert and
Debbie Bjornson, both holding positions as Permit Processing Specialists.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
FEBRUARY 14, 2002
PAGE 2
. ............................... CONSENT CALENDAR . ...............................
President Schafer requested the Minutes of the Regular Meeting, January 10,
2002, the Trash Occupancy Count report dated February 7, 2002, and the
Investment Oversight Committee Minutes dated January 10, 2002, be pulled
from the Consent Calendar for further discussion.
President Schafer inquired as to -the increase of 3 units in the Occupancy Report
at 652 Center Street. Mr. Fauth reported the owner of the 3 -unit apartment
complex previously used dumpster service and contacted the District to begin
curbside service.
Vice President Woodside motioned to approve the Consent Calendar, with the
removal of the Minutes of the Regular Meeting, January 10, 2002, the Trash
Occupancy Count report dated February 7, 2002, and the Investment Oversight
Committee Minutes. Secretary Perry seconded. Motion carried unanimously.
REPORTS
MINUTE APPROVAL
Recycling Committee
Meeting,
January 8, 2002
Minutes of Investment
Oversight Committee
Meeting,
January 10, 2002
Minutes of Regular
Meeting,
January 10, 2002
The Minutes for the Recycling Committee Meeting of
January 8, 2002, were approved as distributed.
The Minutes for the Investment Oversight Committee
Meeting of January 10, 2002, were removed for
further discussion.
The Minutes for the Regular Meeting of January 10,
2002, were removed for further discussion.
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Minutes of Special The Minutes for the Special Meeting of February 6,
Meeting, 2002, were approved as distributed. 0
February 6, 2002
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
FEBRUARY 14, 2002
PAGE 3
MANAGER'S REPORTS
REFUNDS No refunds were requested.
OCCUPANCY REPORT
Occupancy Report and The Trash Occupancy Count was removed for further .
Payment of discussion.
$172,612.97 to Costa
Mesa Disposal —
February 2002
ENGINEER'S REPORTS
Project Status Report The Project Status Report dated February 2002, was
accepted as submitted.
TREASURER'S REPORTS
Financial report as of The Financial Report for February 1, 2002 was
February 1, 2002 received and filed.
Report of Monies on The Report of Monies on Deposit as of February 1,
Deposit as of February 2002, was received and filed.
1, 2002
Warrant 2002 -8 for Warrant Resolution #CMSD 2002 -8 was approved,
February 2002 in the authorizing the President and Secretary to sign the
amount of warrant and instructing the Finance Department to
$1,361,354.99 draw a warrant from the Costa Mesa Sanitary District
General Fund in the amount of $1,361,354.99.
.......................... END OF CONSENT CALENDAR ..........................
President Schafer reported an error on page 9 of the Minutes of the Regular
Meeting, January 10, 2002, under Local Agency Formation Commission
(LAFCO). The Minutes report as follows:
pw,a. COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING `
FEBRUARY 14, 2002
PAGE 4
LAFCO is involved with a Leadership Conference at Lake Arrowhead January
13, 14, and 15, 2002. President Schafer and Director Worthington will be
attending the conference.
The Minutes will be amended to reflect the following:
LAFCO is involved with a Leadership Conference at Lake Arrowhead January
131 14, and 15, 2002. President Schafer and Director Ferryman will be
attending the conference.
Vice President Woodside motioned to approve the Minutes of the Regular
Meeting, January 10, 2002, as amended. Secretary Perry seconded. Motion
carried unanimously.
Mr. Hamers reported there is an error on the Trash Occupancy Count dated
February 7, 2002. The last line reads as follows:
Said payment in the amount of $172,612.97 to be ratified on the January
2002 warrant list.
The Trash Occupancy Count will be amended to reflect the following: 10
Said payment in the amount of $172,612.97 to be ratified on the March 2002
warrant list.
The Trash Occupancy Count documented an increase of 3 units in the
occupancy report for solid waste collection as of February 1, 2002. Therefore,
the total for February is 21,004. Board directed Staff to prepare a warrant for
$172,612.97 to Costa Mesa Disposal on March 1, 2002, for payment for February
trash collection based on the February count of 21,004.
Vice President Woodside motioned to approve the Trash Occupancy Count
dated February 7, 2002, as amended. Secretary Perry seconded. Motion
carried unanimously.
Vice President Woodside inquired as to why the Minutes for the Investment
Oversight Committee Meeting of January 10, 2002, did not reflect that Secretary
Perry was in attendance. Secretary Perry reported that he was there as an
observer only.
Vice President Woodside motioned to approve the Minutes for the Investment
Oversight Committee Meeting of January 10, 2002, as presented. Secretary
Perry seconded. Motion carried unanimously. 0
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COSTA MESA SANITARY DISTRICT
g MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
FEBRUARY 14, 2002
PAGE 5
WRITTEN COMMUNICATIONS
Mr. Hamers reported there were no written communications.
PUBLIC COMMENTS
There were no public comments, no public in attendance.
MANAGER'S REPORTS
ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT
REPORTS
POLICE REPORT
Mr. Hamers presented a memorandum providing the statistics for the month
of January 2002. The number of calls for service for scavenging is as
follows:
Location Calls for Service Cite /Arrest
Area 1
2
2
Area II
3
1
Area III
1
1
Area IV
0
0
TOTAL
6
4
DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT
Mr. Shef presented the ordinance enforcement summary report for the five -
week period beginning December 24, 2001 and ending January 27, 2002.
Mr. Shef distributed 45 courtesy flyers during this period.
CMSD STRATEGIC PLAN
REVIEW OF FIRST YEAR ACTION ITEMS
ITEM 4.1 - PUBLIC OUTREACH PROGRAM
CIRCLE OF SERVICE AWARD FOR NATE READE
Ms. Revak reminded Board members the Circle of Service Award to
is honor Nate Reade will be held on Friday, March 22, 2002, at 11:30.
a.m., and noted that President Schafer, Director Ferryman, and Mr.
Hamers will be speaking at the ceremony. Formal invitations are being
addressed and will be mailed out by the City.
.._._.,.._ .ter
COSTA MESA SANITARY DISTRICT
s r MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
FEBRUARY 14, 2002
PAGE 6 .
DEVELOPMENT OF STRATEGIC PLAN
FEBRUARY 6, 2002 STUDY SESSION
Mr. Harriers reported the Study Session was very productive. The Board
identified 15 items to be pertinent for discussion at the upcoming Strategic
Planning Session.
FEBRUARY 15, 2002 INTERVIEWS AND FEBRUARY 16, 2002 WORKSHOP
Ms. Revak prepared a Strategic Planning book for all directors containing
the Minutes from the Study Session of February 6, 2002, and additional
useful information. The Interviews with Mr. Rauch will be held at the Civic
Center.
The Workshop will be held at the Neighborhood Community Center,
Saturday, February 16, 2002, at 8:00 a.m.
RECYCLING REPORTS
WASTE DIVERSION REPORT — DECEMBER 2001
Vice President Woodside motioned to approve the Waste Diversion
Report for December showing a diversion rate of 50.08 percent. Director
Ferryman seconded. Motion carried unanimously.
WASTE DIVERSION REPORT — JANUARY 2002
Vice President Woodside motioned to approve the Waste Diversion
Report for January showing a diversion rate of 50.06 percent. Director
Ferryman seconded. Motion carried unanimously.
CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL
FOR JANUARY 2002
Director Ferryman motioned to approve contract payment to CR Transfer for
recycling services and disposal for the month of January 2002 in the amount
of $155,885.93. Secretary Perry seconded. Motion carried unanimously.
RECYCLING COMMITTEE — FEBRUARY 12, 2002 — 9:30 A.M. PRESIDENT SCHAFER
AND DIRECTOR FERRYMAN
Mr. Hamers reported Director Worthington was ill and unable to attend the
meeting. Director Ferryman was in attendance in Director Worthington's
place.
COSTA MESA SANITARY DISTRICT
g MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
FEBRUARY 14, 2002
PAGE 7
STANDARDIZED CONTAINER PROGRAM
Mr. Fauth presented a matrix depicting the current status of Roto orders
for the standardized containers from July 2001 to January 2002. Mr.
Fauth summarized the report for the Board, reporting he anticipates an 8%
increase in the total number of cans distributed and an approximate 2%
cost underrun for the $2.2M program.
TELEPHONE BOOK RECYCLING PROGRAM
Ms. Revak reported the award presentations for the sixth annual school
telephone book recycling contest are being presented and the schools are
very appreciative. The Recycling Committee discussed increasing the
dollar amount of the awards to the winning schools. Awards for the 2001
contest totaled to $10,005.
CHRISTMAS TREE RECYCLING - FINAL REPORT
Ms. Revak reported the total tonnage for the Christmas Tree Recycling
program is 96.64 tons. The District has requested reimbursement from
The City of Costa Mesa in the amount of $4,638.72.
GREETING CARD RECYCLING
Mr. Fauth reported 702 pounds of greeting cards were collected and sent
to St. Judes. Ranch for Children. Ms. Susan Campbell, Mail Box Center,
will provide free labor and packaging to ship the cards to St. Judes. The
District will pay for shipping of approximately $135.
Ms. Revak reported the Committee recommended extending the collection
notice for next year's program through month -end January 2003.
A copy of the letter and Certificate of Appreciation thanking Ms. Campbell
for her contribution was distributed.
Director Ferryman motioned to approve the Certificate of Appreciation to
Susan Campbell. Secretary Perry seconded. Motion carried
unanimously.
Director Worthington will deliver the letter and framed Certificate of
Appreciation to Ms. Campbell.
Is
COSTA MESA SANITARY DISTRICT
5 MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
FEBRUARY 14, 2002
PAGE 8 •
ENGINEER'S REPORTS
EMERGENCY WORK
Mr. Hamers provided a report to the Board outlining the emergency items
requiring immediate repair so as not to endanger the public. Director
Ferryman motioned to ratify the actions of the Manager in the emergency
work. Secretary Perry seconded. Motion carried unanimously.
SANTA ANA REGIONAL WATER QUALITY CONTROL BOARD WASTE DISCHARGE
REQUIREMENTS
Mr. Hamers reported he is waiting to see the outcome of the public review
d raft.
PROJECT NO. 155 - MASTER PLAN UPDATE
Mr. Hamers reported the draft will be printed after the Strategic Plan
Meeting.
PROJECT NO. 168 - TUSTIN AVENUE PUMPING STATION REMODEL •
PROPOSAL TO BEGIN DESIGN PHASE
Mr. Hamers presented a project description for the Tustin Avenue
Pumping Station Remodel.
In accordance with the project as proposed in the Capital Improvement
Program and as supported by the Norris -Repke independent engineer's
review, it is proposed to complete the design phase at the following hourly
rates not to exceed $32,500.
Engineering $ 70.00 /hour
Surveying (2 -man crew) 165.00 /hour
Soils Report At cost
Director Ferryman motioned to approve the proposal to begin the design
phase of the Tustin Avenue Pumping Station Remodel, not to exceed
$32,500. Vice President Woodside seconded. Motion carried
unanimously.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
FEBRUARY 14, 2002
PAGE 9
2051 -2053 NEWPORT BOULEVARD
NEW CMSD EASEMENT
Mr. Hamers presented a report for consideration of acceptance of new
sewer easements along with a resolution to vacate the District's interest in
a public utility easement over the Self Storage property at 2051 Newport
Boulevard. The new Self Storage building is causing the relocation of the
existing CMSD sewer line traversing the property. The relocation will be
done at no cost to the District.
Mr. Burns reviewed the document and reported the Board would need to
make a finding that there are no other public facilities located within the
easement.
Mr. Hamers reported there were other utilities that are taking the same
action of vacating their interest in the easement and recommended the
District accept the new easement and vacate the old easement.
® Director Ferryman motioned to accept the new easement. Secretary
Perry seconded. Motion carried unanimously.
RESOLUTION NO. 2002 -658 - VACATING EXISTING EASEMENT
Mr. Hamers introduced RESOLUTION NO. 2002 -658, A RESOLUTION
OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY
DISTRICT, COSTA MESA, CALIFORNIA, ORDERING THE VACATION
OF THE DISTRICT'S INTEREST IN AN EASEMENT FOR PUBLIC
UTILITIES.
Vice President Woodside motioned to adopt Resolution No. 2002 -658 with
the wording change requested by Alan Burns. Secretary Perry seconded.
Motion carried unanimously.
PROJECT NO. 162 - PILOT PROGRAM - USE OF ENZYMES FOR GREASE AND ODOR
CONTROL
Mr. Hamers presented a report to recommend the District put the pilot
program — Use of Enzymes for Grease and Odor Control, on hold and join the
Regional Study.
Mr. Hamers recommended the Board authorize payment to the Orange
County Sanitation District of up to $17,000 for its share of the Phase I Study.
The funds will be obtained from Project #162. Mr. Hamers will be taking an
COSTA MESA SANITARY DISTRICT
s MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
FEBRUARY 14, 2002
PAGE 10
active role in overseeing the project. A preliminary scope was provided to the
Board for their review.
Secretary Perry motioned to approve joining the Orange County Sanitation
District for the Regional Study, up to a cost of $17,000. Vice President
Woodside seconded. Motion carried unanimously.
TREASURER'S REPORTS
TWO PERCENT ASSESSMENT APPEALS CASE
Mr. Puckett presented a letter from David E. Sundstrom, Auditor - Controller to
Supervisors Coad, Smith, Silva, Spitzer, and Wilson regarding the two
percent assessment appeals case. Mr. Puckett pointed out the effect on the
District as estimated by the auditor - controller. Mr. Puckett provided a
synopsis of the circumstances the District would face, depending on the
outcome of the case. Mr. Puckett will keep the Board informed.
ATTORNEY'S REPORTS
RESOLUTION NO. 2002 -657 — ORDERING THAT PUBLICATION OF ORDINANCE NO.
39 AMENDING THE DISTRICT'S OPERATIONS CODE AND ESTABLISHING A LOCAL
CLAIMS PROCEDURE HAS OCCURRED
Vice President Woodside motioned to adopt RESOLUTION NO. 2002 -657,
ORDERING THAT PUBLICATION OF ORDINANCE NO. 39 AMENDING
THE DISTRICT'S OPERATIONS CODE AND ESTABLISHING A LOCAL
CLAIMS PROCEDURE HAS OCCURRED. Secretary Perry seconded.
Motion carried unanimously.
MARANGELL V CITY OF COSTA MESA AND COSTA MESA SANITARY DISTRICT AND
GENERAL DISCUSSION OF LATERAL LIABILITY ISSUES (ATTORNEY- CLIENT MEMO
PREVIOUSLY DISTRIBUTED)
Mr. Hamers presented a memorandum to Mark Taylor, Risk Management
Analyst, City of Costa Mesa regarding the Marangell case.
The Board will discuss the issue of sewer laterals during the Strategic Plan
Workshop.
Mr. Burns presented a synopsis of his report to the Board. Mr. Burns
suggested preparing a document to be used in small claims court by the
District in cases involving lateral liability. 0
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
round FEBRUARY 14, 2002
PAGE 11
Director Ferryman motioned to direct Mr. Burns to prepare a document for
use by the Board and staff concerning the legal issues of lateral liability.
Secretary Perry seconded. Motion carried unanimously.
HOME GARDENS SANITARY DISTRICT V. CITY OF CORONA
Mr. Burns reported the Court of Appeal issued a favorable tentative decision
in Home Gardens Sanitary District v City of Corona. The decision holds that
a city may generally not interfere with a sanitary, district's exercise of its
power. The decision had been designated as not being published. Mr. Burns
had suggested it may be useful to urge the Court to publish this case as it
would provide a useful precedent. President Schafer assisted in getting
CSDA to support the publishing of the case. Mr. Burns also received support
from CASA to have the case published.
At the meeting Mr. Burns announced that the Court of Appeals had just
ordered the case certified for partial publication, thereby making the decision
precedent in California law.
LOCAL MEETINGS
ORANGE COUNTY SANITATION DISTRICT
REGULAR MEETING — JANUARY 23, 2002
Director Ferryman attended a committee meeting on January 23, 2002.
• Shirley McCracken elected to the position of Vice Chair.
• Preparation of tape requesting input on waiver. (Ms. Revak will
obtain a copy for the Board)
• EPA supported the waiver for San Diego
MONTHLY BOARD LETTER UPDATE
The Monthly Board Letter was provided in the Board packets.
SANTA ANA RIVER FLOOD PROTECTION AGENCY
MEETING - JANUARY 24, 2002
Director Ferryman provided the minutes of the Santa Ana River Flood
Protection Agency.
• Orange County has received $94 million of Subvention Funding
from the State of California.
• Approximately $48 million slated for approval and future payment.
COSTA MESA SANITARY DISTRICT
$ MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
FEBRUARY 14, 2002
PAGE 11
Director Ferryman motioned to direct Mr. Burns to prepare a document for
use by the Board and staff concerning the legal issues of lateral liability.
Secretary Perry seconded. Motion carried unanimously.
HOME GARDENS SANITARY DISTRICT V. CITY OF CORONA
Mr. Burns reported the Court of Appeal issued a favorable tentative decision
in Home Hardens Sanitary District v City of Corona, a case he handled for the
Home Gardens Sanitary District. The decision holds that a city may generally
not interfere with a sanitary district's exercise of its power. The decision has
been designated as not being published. Mr. Burns suggested it may be
useful to urge the Court to publish this case as it would provide a useful
precedent.
President Schafer assisted in getting CSDA to support the publishing of the
case. Mr. Burns also received support from CASA to have the case
published.
LOCAL MEETINGS
0 ORANGE COUNTY SANITATION DISTRICT
REGULAR MEETING - JANUARY 23, 2002
Director Ferryman attended a committee meeting on January 23, 2002.
• Shirley McCracken elected to the position of Vice Chair.
• Preparation of tape requesting input on waiver. (Ms. Revak will
obtain a copy for the Board)
• EPA supported the waiver for San Diego
MONTHLY BOARD LETTER UPDATE
The Monthly Board Letter was provided in the Board packets.
SANTA ANA RIVER FLOOD PROTECTION AGENCY
MEETING - JANUARY 24, 2002
Director Ferryman provided the minutes of the Santa Ana River Flood
Protection Agency.
• Orange County has received $94 million of Subvention Funding
from the State of California.
• Approximately $48 million slated for approval and future payment.
COSTA MESA SANITARY DISTRICT
g MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
FEBRUARY 14, 2002
PAGE 12
Secretary Perry inquired as to whether the Board wanted to appoint a
Staff member as Alternate to attend the meetings. Staff will consider.
INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC)
QUARTERLY MEETING - WEDNESDAY, JANUARY 30, 2002
President Schafer attended the Quarterly ISDOC meeting and reported
the following:
• Amended the By -Laws
• Speakers were Bob Hill, General Manager, El Toro Water District
and Ron Briles, General Manager, Midway City Sanitary District.
Directors Perry and Worthington and Staff Members Rob Hamers, Tom
Fauth and Joan Revak also attended the Quarterly Meeting.
President Schafer provided materials for the Board's perusal.
LOCAL AGENCY FORMATION COMMISSION ( LAFCO) 0
President Schafer attended the LAFCO Meeting on February 13, 2002,
and reported on the following:
• South County water study
• Five year review of cities and special districts
• President Schafer appointed to executive Board of LAFCO
• Tour of Costa Mesa /Newport Beach annexation area in March
• Public hearing on Costa Mesa /Newport Beach annexation to be
held in May or June
WATER ADVISORY COMMITTEE OF ORANGE COUNTY (WACO)
President Schafer attended the WACO meting on February 1, 2002, and
reported on the following:
• Regional OCWD and MWDOC meeting to discuss grease control
• South County water study
• Regional Board discussion on septic tanks
• Mark Slyths, Santa Ana Regional Water Quality Control Board,
spoke on environmental resources in Orange County
• Chris Crompton, manager of Environmental Resources, County of
Orange, discussed grease control
• Lynn Daucher's bill AB 1356 Reform Local Government
• °''�`,e COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
FEBRUARY 14, 2002
PAGE 13
ORANGE COUNTY COUNCIL OF GOVERNMENTS ( OCCOG)
President Schafer attended the January 24, 2002, OCCOG meeting and
reported they discussed the following:
• Attendance at general meetings
• Elections held for new Chair and Vice Chair
CHAMBER OF COMMERCE LEGISLATION COMMITTEE
President Schafer attended the meeting and provided a report on CMSD
programs.
MEMBERSHIP INVESTMENT FOR 4/1/02 TO 411103
Director Ferryman motioned to approve membership to the Chamber of
Commerce for 4/1/02 to 4/1/03 in the amount of $360.00. Secretary Perry
seconded. Motion carried unanimously.
is ORANGE COUNTY LEADERSHIP SYMPOSIUM - LAKE ARROWHEAD JANUARY 12 -13,
2002 (PRESIDENT SCHAFER AND DIRECTOR FERRYMAN)
President Schafer. reported the Leadership Symposium was very productive.
President Schafer distributed materials for the Board's perusal.
CSDA
CSDA SEMINAR "PRACTICALITIES 2002 - GOVERNING TOGETHER" -
JANUARY 24 -25, 2002 - PALM SPRINGS (ART PERRY)
Secretary Perry attended the two -day conference and . requested Ms.
Revak send a copy of the CMSD videotape to an East Kern Airport District
Director.
CSDA GOVERNMENT AFFAIRS DAY - SACRAMENTO - MARCH 11, 2002
President Schafer reported the CSDA Government Affairs Day will be held
in Sacramento on March 11, 2002. Director Worthington expressed a
desire to attend. Interested directors will contact Ms. Revak for
reservations.
C
COSTA MESA SANITARY DISTRICT
$ MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
FEBRUARY 14, 2002
PAGE 14
CMSD /CITY OF COSTA MESA/ MESA CONSOLIDATED WATER DISTRICT LIAISON
COMMITTEE
MEETING - JANUARY 23, 2002, (PRESIDENT SCHAFER, DIRECTOR
WORTHINGTON, AND MANAGER/DISTRICT ENGINEER ROB HAMERS)
President Schafer, Director Worthington, and Mr. Harriers attended the
January 23, 2002 meeting. The Committee discussed, among other
items, whether grant funding could apply to utility relocations as well as
road improvements
WESTSIDE REDEVELOPMENT ACTION COMMITTEE
Mr. Harriers reported it would not be appropriate for the District to join the
Westside Redevelopment Action Committee.
OLD BUSINESS
There was no old business reported.
NEW BUSINESS
GIRL SCOUT COMMUNITY EVENT - MAY 18, 2002
The Girl Scouts will be holding an event at the Fairgrounds on May 18, 2002,
and requested District participation by hosting a booth to provide information
on CMSD functions in the community.
ORAL COMMUNICATIONS
Director Worthington inquired with whether the District is going forward with the
e- waste. Mr. Harriers reported staff is finalizing the details through Curbside, Inc.
and will provide a report to the Recycling Committee
President Schafer reminded Directors that the individual interviews with Mr.
Rauch will be held in room 5A of the Civic Center. Ms. Revak advised that
Saturday's Workshop will be held at the Neighborhood Community Center in the M
Paularino Room.
COSTA MESA SANITARY DISTRICT
g MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
FEBRUARY 14, 2002
PAGE 15
ADJOURNMENT
At 7:43 p.m., President Schafer adjourned the meeting.
SECRETARY
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PRESIDENT
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COSTA MESA SANITARY DISTRICT
Board of Directors Special Meeting held February 16, 2002
The Board of Directors of the Costa Mesa Sanitary District attended a duly noticed
Special Meeting on February 16, 2002 at 8:00 a.m., at the Neighborhood. Community
Center, 1945 Park Avenue, Costa Mesa.
Directors Present: Arlene Schafer, Arthur Perry, Greg Woodside, James
Ferryman, Dan Worthington
Staff Present: Robin Hamers, Manager /Engineer; Tom Fauth, Assistant
Manager; Joan Revak, Clerk of the District; Marc Puckett,
Treasurer
Others Present: Robert Rauch, Martin Rauch
Rauch Communication Consultants, LLC
1086 Diamond Crest Ct.
Santa Barbara, CA 93110
The Special Meeting on Strategic Planning was an extension of the sessions held in
February 2001, with facilitators, Messrs. Robert Rauch and Martin Rauch, assisting
Directors and Staff in addressing key issues confronting the District.
Issues identified were:
Finances, Capital Improvements, Board and Policies, Public Information,
Staff /Resources.
Specific goals and actions for the District were addressed and an action plan for
implementing the activities was set forth.
The Special Meeting adjourned at 3:45 p.m.
Secretary
•
President
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ap
March 7, 2002
Phone
(714) 754 -5043
Board of Directors
Fax Costa Mesa Sanitary District
(714) 432 -1436 P. O. Box 1200
Costa Mesa, CA 92628 -1200
Web Address
wwwo.cost a -m esa.ca.us
Mailing Address
P O. Box 1200
Costa Mesa, CA
92628 -1200
CJ
Street Address
77 Fair Drive
Costa Mesa, CA
92626 -6520
Board of Directors
Arlene Schafer
Greg Woodside
Art Perry
Jaynes Ferryrnan
Dan Worthington
Printed on
Recycled Paper
SUBJECT: TRASH OCCUPANCY COUNT
Dear Board of Directors:
There has been an increase of 4 units for the occupancy report for solid waste
collection as of March 1, 2002; therefore, the total for March 2002 is 21,008.
Staff recommends the following:
1. The Board of Directors accept the occupancy count as presented using
21,008 as the correct number of units.
2. The Board of Directors direct staff to prepare a warrant to Costa Mesa
Disposal on April 1, 2002 for March collection based on this occupancy
report so long as contractor fulfills obligations of agreement. Said payment
in the amount of $172,645.84 to be ratified on the April 2002 warrant list.
Sincerely,
d � r
omas A. Fa ut
Assistant Manager
cc: Costa Mesa Disposal
OCCUPA CHANGES
MAfI 2002
IV
A.P. NO. ADDRESS EXISTING STATUS CHANGE NEEDED CHANGED OCCUPANCY
TPN- 001 -09 2704 HIBISCUS New Parcel 1 unit using curbside 03/06/2002 1
TPN- 001 -02 2711 ASHWOOD New Parcel 1 unit using curbside 03/06/2002 1
TPN- 000 -90 1637 BEECHWOOD New Parcel. 1 unit using curbside 03/06/2002 1
TPN- 000 -73 2720 BOUGAINVILLE. New Parcel 1 unit using curbside 03/06/2002 1
MARCH 2002 OCCUPANCY TOTAL 4
ECEIVEID
F E B 2 8 2002
COSTA MESA SANITARY DISTRICT COSTA MESA SANITARY DISTRE
Minutes of Safety /Loss Control Committee Meeting February 25,2002
(1 st Quarter)
Present
Rob Harriers
Tom Fauth
Joan Revak
Gerry Vasquez
Paul Guzman
Yefim Tsalyuk
Don Brown
Absent
Don Boynton
Discussion:
I. Decreasing Sewer Spills
Manager /District Engineer CMSD P -r
Assistant Manager
Clerk of the District
Senior Lead Maintenance Worker, City of Costa Mesa
CMSD Inspector
Engineer
Senior Maintenance Technician
Assistant Street Superintendent, City of Costa Mesa
® Rob reviewed the status of the forthcoming Santa Ana Regional Water Quality Control Board's Waste
Discharge Requirements (WDR) and asked for ideas on how to decrease sewer spills in the District. The
main three causes are grease blockages, root blockages, and pumping station mechanical failures. Various
ideas were discussed and subsequent action is as follows:
• Consider replacing the bubbler level control system in the pumping stations to the new sonar system.
Paul, Gerry, and Don Brown will visit a City of Newport Beach station and observe the operation.
Afterwards, a supplier will be invited to the District to make a presentation. The current bubbler
control system is responsible for the majority of the mechanical failures in the stations.
• Retest the Ennix grease control product in the lines flowing to the California Pumping Station where
grease is prevalent. Then, test the Neozyme product at the same location. Consider use of these and
other products on a widespread basis. This is in additional to the regional grease control study that is
being considered by OCSD and the local sewer system owners.
• Gerry to purchase a new root cutter for the second vactor.
• Don Brown to meet with Paul and prepare a list of sags that are causing grease to accumulate. Rob
will review the list and consider possible solutions.
II. New Telemetry System
Tom updated the committee on the emergency repairs to the telemetry system. Final system checks are
being completed and then operator training will begin. Tom and Gerry will each have a computer that will
be tied into the primary computer at the Communications Center through PC Anywhere and will be able to
access the data.
COSTA MESA SANITARY DISTRICT
MINUTES- SAFETY /LOSS CONTROL COMMITTEE MEETING HELD FEBRUARY 25, 2002
III. Emergency Response Plan
Rob reviewed the Emergency Response Plan for the 21" Street Pumping Station and mentioned that similar
plans will be prepared for the other 19 stations. The plans cover the response necessary in the event of a
major disaster at the stations.
IV. Collection System Training
Gerry expressed interest in collection system training for the five field crew members. Accreditation is not
required although the new Waste Discharge Requirements might make it a requirement plus training is
supported by the Safety/Loss Control Committee. Rob will make inquires and determine the various
options for training.
Next meeting to be scheduled in May 2002.
Distribution:
CMSD Safety Committee Members
Bill Morris, Director of Public Services /City Engineer, City of Costa Mesa
Karen Adams, Risk Manager, City of Costa Mesa
CMSD Board of Directors, at March 14, 2002 regular meeting.
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Costa Mesa Sanitary District
PROJECT STATUS REPORT
March 2002
Project 1112100 -128 Mesa /Birch Sewer Realignment
Construction is complete. District is awaiting final billing statements from the County of
Orange.
Project 1112100-129 Bristol Street Pumping Station
The Amendment to the Three Party Agreement has been approved and the
redesign is 90% complete. The Board formalized the position of remaining as
sewer service and trash collection provider for Santa Ana Heights, including
owning the Bristol Street Pumping Station, at the June 14, 2001, regular meeting.
The plans have been submitted to CALTRANS to obtain a permit prior to going
out to bid.
Project 1112100 -135 Reconstructing Force Main for Elden Pumping Station (Phase II)
Construction is complete. The District and City of Costa Mesa are awaiting
comments from the State on the easement and rights -of -way documents
submitted.
Project 1112100 -147 Update Early Warning System Protecting Pumps
Installation of heat and moisture sensors has been completed in seven pumping
stations. Four other stations will have heat and moisture sensors when new
pumps are installed when the old pumps reach their life expectancy.
Project 1112100 -152 Televising Sewer Lines
The project is complete and the final report will be on the agenda for the March
meeting for Board action.
Proect 1112100 -155 Sewer Master Plan Update
A draft submittal will be provided to the Board just prior to the March 2002
regular meeting.
3
Project 1112100 -159 Televising Sewer Lines Program Years 98 -99, 99 -2000
Selected areas were televised in February 2002 and the tapes are being reviewed. 0
Project 1112100 -161 Construct Water Services to Pumping Stations
The City requested additional changes to the plans prior to their approval and
after obtaining the approval the project will be placed out to bid.
Project 1112100 -162 Pilot Program -Use of Enzymes to Control Grease and
Odors
The District will be retesting the Ennix enzyme /bacteria at the California
Pumping Station to observe how well it dissolves the grease in the system. Also,
the Board approved up to $17,000 as a contribution to a major regional study of
grease control by a consulting firm selected by OCSD and the other sewer
collection system owners. The regional study will give the local agencies the
proper direction when instituting grease control requirements.
Project 1112100 -165 Rehabilitate Canyon Pumping Station Force Main
The design phase is continuing.
Project 1112100 -166 Manhole & Pump Station Coating & Miscellaneous Work
The design phase is continuing.
Project 1112100 -167 Emerson Street Sewer Relocation
The design phase is continuing.
Project 1112100 -168 Tustin Pumping Station Remodel or Relocation
The design phase will begin in March 2002.
Project 1112100 -169 Telemetry System U12aade
The emergency installation of the new software for the telemetry system is 95% complete,
and, upon completion, operator training will begin.
L-1