Loading...
Agenda Packets - Board - 2001-06-14gANI7��� O� US N^ r'' N O A y' yc�•PPORK�'�`aw COSTA MESA SANITARY DISTRICT AGENDA Regular Meeting June 14, 2001 Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to the Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non - agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non - agenda items except under special circumstances. Speakers must limit their remarks to five minutes. The Presiding Officer reserves the right to declare any speaker out of order. In compliance with ADA, contact Joan Revak, (714)754 -5087, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). RECOMMENDED ACTION I. CALL TO ORDER —6:00 p.m. - Conference Room 5A II. PLEDGE OF ALLEGIANCE 0I. INVOCATION IV. ROLL CALL V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board, staff, or the public request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Minute Approval 1. Recycling Committee Meeting — May 8, 2001 Approve 2. Regular Meeting — May 10, 2001 Approve 3. Study Session — May 15, 2001 Approve 4. Study Session — June 7, 2001 Approve Reports Manager's Reports 5. Refunds Approve COSTA MESA SANITARY DISTRICT June 14, 2001 AGENDA Page 2 RECOMMENDED ACTION 6. Occupancy Report and payment to Costa Mesa Disposal Approve for trash collection services for June 2001 7. Recycling Reports (a) Waste Diversion Report - April 2001 Receive and File (b) Waste Diversion Report — May 2001 Receive and File (c) Contract Payment to CR Transfer for recycling Approve services and disposal for May 2001 Engineer's Reports 8. Project Status Report Receive and File Treasurer's Reports 9. Financial Report as of May 31, 2001 Accept Report 10. Report of Monies on Deposit as of May 31, 2001 Accept Report 11. Warrant Register for June 2001 in the amount of $456,477.83 Approve Payment -------------------------------------- - - - - -- -END OF CONSENT CALENDAR--------------------------------------- - - - - -- VI. WRITTEN COMMUNICATIONS VII. PUBLIC COMMENTS VIII. MANAGER'S REPORTS A. Recycling Committee 1. CMSD Newsletter Frequency 2. Public Services Emergency Expo — May 20, 2001 3. Standardized Container Program a) Progress Report 4. City of Costa Mesa Programs a) Curbside Trash Collection Consider Semi - Annual Publication Accept Report Accept Report Table COSTA MESA SANITARY DISTRICT AGENDA • /B. Anti - Scavenging and Screening of Trash Containers Enforcement Reports /C. CMSD Strategic Plan 1. Review of First Year Action Items t/ a) Item 1.2 - Property Tax Allocation /b) Item 1.4 - Analysis of District's Electrical Costs Vc) Item 2.2 - Office Space and Location (1) Office Space Sub - Committee June 14, 2001 Page 3 RECOMMENDED ACTION Consider Consider Consider (a) Meeting with Bill Morris — May 31, 2001 Consider and Give Direction V d) Item 2.3 — Preventing Sewer Spills ,%Proposed Restaurant Guide for Grease Control Approve Distribution (1 ) Pro P Pp /e) Item 4.1 - Public Outreach Program /(1) Costa Mesa Sanitary District's "Working for You" Consider Video /Distribution v1f) Item 5.1 - Office Staffing SS /� Consider /9) Report from Rauch Communications Consider vl-D. Costa Mesa Disposal Trash Collection Program /1. Approximate Five -Year Change in Occupancy Report Consider /2. Hauler 100 Rental Service Consider E. Orange County Grand Jury Report "Sewage Spills, Beach Closures - Trouble in Paradise" /1 1. District Counsel Opinion Letter Review 2. Board of Director's Response to Grand Jury Approve F District Spokesperson 1. Designate Spokesperson a) Policy 2001 -01 — Board & Staff Communications Approve olicy COSTA MESA SANITARY DISTRICT AGENDA 0 IX. ENGINEER'S REPORTS A. Emergency Work AVictoria Street Pump Station B. Low Flow Diversion Program -NNW ; ` 7 0A k U -a C. Project 129 — Bristol Street Pump Station ./1 Minutes of Study Session — May 15, 2001 2. Liaison Meeting with City of Newport Beach — May 21, 2001 3. Newport Beach Annexation Application to LAFCO 4. Notification of Position Re Santa Ana Heights and Bay Knolls to City of Newport Beach and Orange County Development Agency �,� � D. Standard Pacific Development/Adams and Mesa Verde - jf� Dedication of Sewer Easements ,%E. John Wayne Airport — Request for Sewer Service �'-t- 1. Proposed Sewer Easement at 3184 Airway Avenue F. Borders Books — 1870 Newport Boulevard — Release of Sewer Bonds X. TREASURER'S REPORTS A. Standardized Container Program 1. Financing Plan Summary — Resolution No. 2001 -647 - Declaring Intention to Reimburse Expenditures From The Proceeds of Obligations be be Issued by the District And Directing Certain Actions June 14, 2001 Page 4 RECOMMENDED ACTION Rati ctions by Manager Consider Approval ccept inutes as a ement of Position Consider Agree ith Plan of Service ruralize b titter Accept Easements Accept Easement Exonerate Bonds Adopt )esolution B. Study Session — June 7, 2001 Follow -Up Items 1. Resolution No. 2001 -645 — 2001 -2002 District Budget f ry` Adopt esolution 2. Resolution No. 2001 -646 — 2001 -2002 Inve tment Policy (Ado t solution 0 -,�,JT PU -* Awvh�,- WV--,a;* " COSTA MESA SANITARY DISTRICT AGENDA XI. ATTORNEY'S REPORTS XII. • /A. Resolution No. 2001 -644 — Ordering that Publication of Ordinance No. 37 Amending the District's Operations Code Adopting New Trash Collection Regulations for the Standardized Container Program Has Occurred LOCAL MEETINGS A. Independent Special Districts of Orange County (ISDOC) As 1. Quarterly Meeting — May 31, 2001 /B. Local Agency Formation Commission ( LAFCO) 1. Revised LAFCO Funding Formula C �/D XI11. / F. G Z Costa Mesa Chamber of Commerce Orange County Sanitation District r 1. Regular Meeting — May 23, 2001 ' S' 2. Monthly Board Letter Update Water Advisory Committee of Orange County (WACO) Orange County Council of Governments (OCCOG) CSDA� /1 . Board of Directors — Call for Nominations Liaison Meeting with City of Costa Mesa and Mesa Consolidated Water District — June 6, 2001 q- $-, ©1 OLD BUSINESS XIV. NEW BUSINESS A. Special District Institute Seminar — Finance — June 20 -23, 2001 South Lake Tahoe /B. SDRMA /1. Renewal in the amount of $37,680.89 2. Notice of Director Elections C. City of Costa Mesa Street Sweeping Program D June 14, 2001 Page 5 RECOMMENDED ACTION Adopt esolution Consider Approve New District Share Consider Consider Consider Consider Consider Submit Nomination Consider Consider Attendance Approve Payment Consider Nomination Consider Letter of Support COSTA MESA SANITARY DISTRICT AGENDA D. Revised Regular Meeting Date and Public Hearing in August 2001 XV. ORAL COMMUNICATIONS XVI. ADJOURNMENT • June 14, 2001 Page 6 RECOMMENDED ACTION Select Dates 3 b.. �J COSTA MESA SANITARY DISTRICT MINUTES OF RECYCLING COMMITTEE MEETING MAY 8, 2001 The Costa Mesa Sanitary District Recycling Committee met at 9:30 a.m. in conference room 1A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: Dan Worthington, Jim Ferryman Staff Present: Rob Hamers, Tom Fauth, Joan Revak PUBLIC OUTREACH PROGRAM A. COSTA MESA SANITARY DISTRICT'S "WORKING FOR YOU" VIDEO Mr. Fauth reported the educational video is at the final version stage, after incorporating the requested changes, and ready for production and distribution upon approval by the Board. Staff recommends production of 250 VHS videotapes and 300 CD -ROM disks. Board approval will be requested at the May 10, 2001, Regular Board of Directors Meeting. B. PUBLIC AWARENESS OF DISTRICT'S SEWER FACILITIES A report on the Public Awareness of CMSD's Sewer Facilities campaign will be given at the May 10, 2001, Regular Board of Directors Meeting. C. CMSD NEWSLETTER Ms. Revak reported the CMSD Spring Newsletter was mailed to District residents on May 7, 2001, with the exception of properties with multiple units. Mr. Hamers explained a problem exists with the database supplied by MIS in that multiple units are not included. This problem has been addressed and newsletters to those properties will be mailed out on May 9, 2001. D. INFORMATION TO COSTA MESA CITY COUNCIL Mr. Hamers reported a letter was sent to Costa Mesa Mayor Libby Cowan and Council Members explaining the new standardized container program. Copies of the Notification Flyer, the Benefits List, new Trash Collection Regulations and the Spring 2001 Newsletter were included. The letter, including enclosures, was also sent to the City Manager, City Engineer and the Planning Commissioners. +�S�gANIlA4.o'� Costa Mesa Sanitary District Minutes of Recycling Committee Meeting> s - May 8, 2001 Page 2 O4PORA'�'�` E. CATHODE RAY TUBE (CRT) LANDFILL DISPOSAL Mr. Harriers presented a letter of notification received from the Integrated Waste Management Department informing aLandfills�eCathode Ray Tubes)aae re no found longer old accepted for disposal at Orange County television sets and computer monitors. Director Ferryman suggested the District take a proactive position on CRT disposal. Ms. Revak will have copies of the CRT s District Can rlleave at Enforcement Officer, Ron Shef, can distribute and Costa Mesa Disposal any residence where a CRT is left for pickup. G. PUBLIC SERVICES EMERGENCY EXPO - MAY 20, 2001 Mr. Fauth reported the annual City of Costa Mesa Public Services Emergency Expo is scheduled for Sunday, May 20, 2001 from 11:00 a.m. to 3:00 p.m. Representatives from Costa Mesa Disposal, Roto Industries and CR Transfer will attend and provide promotional products. CR Transfer will provide bales of cans for a "guess the # of cans" contest. Copies of pertinent District flyers (Sharps program, Grasscycling, etc.) will be available and new standardized containers will be on display. STANDARDIZED CONTAINER PROGRAM Mr. Harriers reported the mailing list for notification to residents of the new containers is being finalized. Staff is awaiting information from Roto Industries on "hot- stamping" for the containers. Information to the public was provided in the CMSD Newsletter and has appeared in the press. Staff is receiving many calls from residents inquiring about the new containers. Director Worthington suggested new signage or banners be placed on Costa Mesa Disposal trucks indicating, "New Trash Cans are Coming ". Staff will discuss the idea with Costa Mesa Disposal. CITY OF COSTA MESA RECYCLING PROGRAMS Curbside Trash Collection Mr. Harriers reported that owners of properties the City of Costa Mesa has directed to be serviced on site are, with few exceptions, refusing to sign the hold harmless agreements mailed out by the District. Owners of eight out of forty -eight properties have signed the hold harmless agreement. Responses from owners refusing to sign the agreement include: 1) Trash trucks would break up the asphalt and concrete; 2) On- Costa Mesa Sanitary District 'l y Minutes of Recycling Committee Meeting i f ww May 8, 2001 Page 3 street parking is not available and renters park in the driveway; 3) Many children play in the area creating a safety issue; 4) Busy main streets do not allow for trash trucks backing out of driveways. Staff recommends forwarding this information to the Public Services Director for review and to request waiver from City policy in order to continue to provide curbside trash service at the affected properties. The meeting was adjourned at 10:52 a.m. Secretary • • President r • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING May 10, 2001 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on May 10, 2001, at 6:00 p.m., in Room 1 -A of the Civic Center, 77 Fair Drive, Costa Mesa. President Schafer called the meeting to order at 6:00 p.m. Director Perry led the Pledge of Allegiance. Vice President Woodside gave the invocation. ROLL CALL: CONSENT CALENDAR Directors Present: Arlene Schafer, Greg Woodside, Art Perry, James Ferryman, Dan Worthington Directors Absent: None. Staff Present: Robin Hamers, Manager /Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Clerk of the District; Marc Puckett, Finance Director; Dawn Schmeisser, Assessment Specialist; Ron Shef, District Ordinance Enforcement Officer. Others Present: None Director Worthington initiated discussion regarding the decrease in the Occupancy Count. Mr. Hamers reported the Costa Mesa Sanitary District provided the previous count to Costa Mesa Disposal based on what was determined at the time to be a very accurate field count. Mr. Hamers reported Mr. Fauth has devised a system of checks and rechecks to assure the accuracy of the current count. +Ly1.5AN11� f'G COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING �•.ot�o�`S MAY 10, 2001 PAGE 2 • Director Worthington suggested the Board consider having Costa Mesa Disposal mitigate the rental fees of existing containers for residents at the end of the standardized container distribution schedule. Ms. Revak reported she inquired as to the number of residents currently renting containers and will have the information by May 15. Vice President Woodside stated he felt the rental of containers by residents and the distribution of the new standardized containers were separate issues. Vice President Woodside requested further information regarding the number of rental containers versus the overcount. The Board directed Staff to investigate and provide additional information at the next Board meeting. On motion by Secretary Perry and seconded by Vice President Woodside, the Consent Calendar was approved as presented. Motion carried 5 -0. MINUTES 0 Approved Minutes of The minutes for the Recycling Committee meeting of Recycling Committee April 10, 2001, were approved as distributed. Meeting, April 10, 2001 Approved Minutes of The minutes for the Investment Oversight Committee Investment Oversight Meeting of April 12, 2001 were approved as distributed. Committee Meeting April 12, 2001 Approved Minutes of The minutes for the regular meeting of April 12, 2001, were Regular Meeting approved as distributed. April 12, 2001 Approved Minutes of The minutes for the Special Meeting of April 26, 2001, were Special Meeting approved as distributed. April 26, 2001 • COSTA MESA SANITARY DISTRICT a MINUTES OF BOARD OF DIRECTORS REGULAR MEETING �"`D•�Ot T MAY 10, 2001 ® PAGE 3 • �J REPORTS MANAGER'S REPORTS REFUNDS OCCUPANCY REPORT Approved Occupancy Report and payment of $167,433.02 to Costa Mesa Disposal for trash collection services for May 2001 RECYCLING REPORTS Waste Diversion Report for April 2001 was not received. No refunds requested The Trash Occupancy Count documented a decrease of 31 units in the occupancy report for solid waste collection as of May 1, 2001. Therefore, the total for May is 20,985. Board directed Staff to prepare a warrant for $167,433.02 to Costa Mesa Disposal on June 1, 2001, for payment for May trash collection based on the May count of 20,985. The Waste Diversion Report for April 2001 was not received. Approved Contract The Board approved contract payment to CR Transfer for Payment to CR Transfer recycling services and disposal for the month of April 2001 in for $ 137,176.18 the amount of $ 137,176.18, subject to receipt of the Waste Diversion Report for April 2001. ENGINEER'S REPORTS Project Status Report was The Project Status Report dated May 2001, was accepted received and filed. as submitted. TREASURER'S REPORTS Financial Report as of The Financial Report as of April 30, 2001, was received and April 30, 2001, was filed. received and filed. .�S }SAXILI�'e . COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING '`b +ro.Ano` MAY 10, 2001 + PAGE 4 Report of Monies on The Report of Monies on Deposit as of April0, 2001, was Deposit as of received and filed. April 30, 2001, was received and filed Approved Warrant 2001 -11 Warrant Resolution #CMSD 2001 -11 was approved, for May 2001, in the authorizing the President and Secretary to sign the warrant amount of $580,794.17 and instructing the Finance Department to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $580,794.17. END OF-CONSENT CALENDAR -------------------------------------------------------------------------- - - - - -- WRITTEN COMMUNICATIONS Mr. Hamers reported no written communications were received. PUBLIC COMMENTS There was no public in attendance, no comments received. MANAGER'S REPORTS RECYCLING COMMITTEE PUBLIC OUTREACH PROGRAM COSTA MESA SANITARY DISTRICT'S "WORKING FOR YOU" VIDEO Director Worthington reported the Committee discussed providing the Costa Mesa Sanitary District "Working for You" on both videotape and CD -ROM due to the greater access to computers than a videotape player and television set. The CD- ROM cost per unit is $2.00 and the videotape is $3.00 per unit. Director Worthington motioned to approve the content of the video and payment of $1,644.75 to Monitor Video Productions for 250 videotapes ($750), 300 CD -ROM ($600), and one CD -ROM Master ($180), and tax ($114.75). Director Ferryman seconded. Motion carried unanimously. 0 i "i +bs�s►xrt�o e COSTA MESA SANITARY DISTRICT 't MINUTES OF BOARD OF DIRECTORS REGULAR MEETING '.,0[At�+��11 MAY 10, 2001 PAGE 5 PUBLIC AWARENESS PROGRAM OF DISTRICT'S SEWER FACILITIES Director Worthington reported Mr. Hamers initiated an investigation into District sewer spills and confirmed grease as being the major contributing factor. Director Worthington reported the Grand Jury has made the same determination. Mr. Hamers reported an item on the state of the District's sewer system was included in the City's quarterly newsletter. COSTA MESA SANITARY DISTRICT NEWSLETTER Ms. Revak reported the Costa Mesa Sanitary District newsletter was distributed to residents. Board members received very positive feedback from residents and former Directors regarding the content of the newsletter. The frequency of producing newsletters was discussed and Mr. Burns suggested action on this item be included in the next regular Board meeting agenda. Director Worthington suggested Board members consider making themselves available to provide speeches about recycling and other topics at various functions. Mr. Hamers reported Staff is compiling a list of possible speech opportunities that will be presented for review at the next Recycling Committee Meeting. President Schafer suggested the Board develop a commendation for distribution on behalf of the District. Mr. Burns suggested the Board consider developing a proclamation. Mr. Hamers will prepare examples for the Board to review. INFORMATION TO COSTA MESA CITY COUNCIL Mr. Hamers provided a copy of a letter that was distributed to City Council announcing the approved standardized trash container program with copies of the Notification Flyer, the Benefits List, the new Trash Collection Regulations, and the Spring 2001 Costa Mesa Sanitary District Newsletter. CATHODE RAY TUBE (CRT) LANDFILL DISPOSAL Director Worthington reported the State Department of Toxic Substances Control and the California Integrated Waste Management Board declared CRTs (cathode ray tube as in television sets and computer monitors) are a hazardous waste and therefore cannot be disposed of in solid waste landfills. Director Worthington suggested the Board develop a flyer for distribution to residents by Mr. Shef informing them of where to call to have CRTs collected. 41.X1),��,0 COSTA MESA SANITARY DISTRICT a MINUTES OF BOARD OF DIRECTORS REGULAR MEETING �•�u�.��•s MAY 10, 2001 PAGE 6 PUBLIC SERVICES EMERGENCY EXPO - MAY 20, 2001 Director Worthington reported the Public Services Emergency Expo will be held on Sunday, May 20, 2001 in the Corporation Yard. Director Worthington reported the District will host a booth. STANDARDIZED CONTAINER PROGRAM PROGRESS REPORT Mr. Hamers reported everything is on target for a July 2, 2001 rollout of the first new standardized containers. Director Worthington reported the Committee discussed displaying signage on the Costa Mesa Disposal trucks to educate the public about the new standardized containers. SPECIAL MEETING - APRIL 26 2001 The agreement with Roto Industries for the purchase of containers and the agreement with Costa Mesa Disposal for the implementation program were approved at the Special Meeting on April 26, 2001. CITY OF COSTA MESA RECYCLING PROGRAMS CURBSIDE TRASH COLLECTION Director Worthington reported a Hold Harmless Agreement was prepared and mailed to owners of facilities with five or more housing units now requiring trash service on private property rather than curbside or in alleys. To date, 40 out of 48 property owners have refused to sign the Hold Harmless Agreement. Mr. Hamers reported Staff has prepared a letter reporting the outcome of the Hold Harmless Agreement response to Mr. Bill Morris for President Schafer's signature. • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MAY 10, 2001 PAGE 7 ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS POLICE REPORT Mr. Hamers presented a memorandum providing the statistics for the month of April 2001. The number of calls for service for scavenging is as follows: nr_atinn Calls fnr Service Cite /Arrest Area 1 0 0 Area II 0 t Area III 2 1 Area IV 0 0 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MAY 10, 2001 PAGE 7 ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS POLICE REPORT Mr. Hamers presented a memorandum providing the statistics for the month of April 2001. The number of calls for service for scavenging is as follows: nr_atinn Calls fnr Service Cite /Arrest Area 1 0 0 Area II 0 0 Area III 2 1 Area IV 0 0 TOTAL 2 1 DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT Mr. Hamers presented the ordinance enforcement summary report for the four -week period beginning March 26, 2001 and ending April 22, 2001. Mr. Shef distributed 30 courtesy flyers to encourage compliance. Ms. Schmeisserleft the meeting - 6:45 p.m. CMSD STRATEGIC PLAN REVIEW OF FIRST YEAR ACTION ITEMS Mr. Hamers presented the summary of the Strategic Plan. ITEM 2.2 - OFFICE SPACE AND LOCATION OFFICE SPACE SUB - COMMITTEE Mr. Hamers reported a meeting is scheduled with Bill Morris on May 21, 2001 to resolve office space issues. ITEM 1.2 PROPERTY TAX ALLOCATION The item was tabled. ITEM 1.4 - ANALYSIS OF DISTRICT'S ELECTRICAL COSTS The item was tabled. a : COSTA MESA SANITARY DISTRICT ;S a MINUTES OF BOARD OF DIRECTORS REGULAR MEETING �••o�A��'' MAY 10, 2001 PAGE 8 ITEM 2.3 - PREVENTING SEWER SPILLS ORANGE COUNTY GRAND JURY REPORT "SEWAGE SPILLS, BEACH CLOSURES, TROUBLE IN PARADISE" PROPOSED RESTAURANT GUIDE FOR GREASE CONTROL At the suggestion of Vice President Woodside, Mr. Hamers held a meeting with field crew, office staff and Directors Schafer and Woodside to discuss the prevention of sewer spills. The group determined the major contributing factor to be grease. A brochure is being developed to educate restaurant owners of the grease problem and a survey of the restaurants being conducted to determine who has grease interceptors and the maintenance schedule for those interceptors. Mr. Hamers reported the brochure will be completed and given to Mr. Shef to distribute door -to -door to the restaurants and made available - as a handout at the District office. SURVEY OF LOCAL RESTAURANTS Mr. Hamers reported 157 restaurants were surveyed and 65 percent of those have grease traps. Of the restaurants having grease traps, 39 percent perform regular sewer maintenance on the traps. Of the 35 percent without grease traps, 22 percent perform regular sewer lateral line maintenance. Mr. Hamers reported the Grand Jury has completed an investigation into the cause of sewer spills and also determined the cause to be grease. Mr. Hamers reported the City of Costa Mesa apparently has jurisdiction as to whether or not grease interceptors are a requirement for restaurants. Mr. Hamers reported Staff requested Mr. Burns to develop an opinion on overlapping jurisdictions to enable the District to enforce the implementation of a District -wide grease ordinance. Mr. Hamers reported Mr. Allan Roeder, City Manager, is investigating the grease interceptor requirement based on the Water District, Sanitary District, City Liaison Committee meeting. 0 5 ►elTj�r N COSTA MESA SANITARY DISTRICT _ a MINUTES OF BOARD OF DIRECTORS REGULAR MEETING *oe° MAY 10, 2001 PAGE 9 Mr. Burns is in the process of completing his research but reported the District can adopt and enforce an ordinance to require grease interceptors. Mr. Burns is investigating related sub issues and will provide his report soon. Mr. Hamers reported the District is required to reply to the Grand Jury within 90 days. ITEM 5.1 - OFFICE STAFFING Mr. Fauth reported Vivian Cayme, an Apple One temp, has been with the District for the last few months. Mr. Fauth reported Ms. Cayme has been very helpful in compiling the information on restaurant grease interceptors and assisting in other clerical duties. REPORT FROM RAUCH COMMUNICATIONS Mr. Hamers reported Staff has not yet received the report. COSTA MESA DISPOSAL FIELD UPDATE OF OCCUPANCY REPORT Mr. Fauth reported the checks and balances system is running smoothly. All routes have been completed. Ms. Schmeisser will work with Ms. Chen to resolve the remaining 20 to 25 issues. DISTRICT SPOKESPERSON DESIGNATE SPOKESPERSON REPORTS TO THE BOARD IN ADVANCE OF MEDIA COVERAGE Mr. Hamers reported the District had previously discussed appointing a District Spokesperson for sensitive issues, however, a check of the Minutes disclosed action had not been taken. Mr. Hamers advised the Board that Staff has always made it a priority to keep the Board informed during day -to -day issues as well as .emergency situations. This information, along with the intended course of action to mitigate the emergency situation, is provided to Board members to enable them to discuss any particular incident with the public. Mr. Hamers suggested the Board might want to consider setting up a formal policy. • N1T,,�,e COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MAY 10, 2001 PAGE 10 The District Spokesperson would offer "one voice" to the public to inform them of the Board's actions or direct the question to the Board member most appropriate to handle the inquiry. Board members may defer questions to the District Spokesperson at their discretion. Individual Board members would keep the District Spokesperson apprised of information given to the public and it would be the Spokesperson's responsibility to keep the rest of the Board updated. Secretary Perry motioned to appoint Mr. Hamers as District Spokesperson and direct Staff to develop an operating policy regarding the District Spokesperson's dissemination of information. Vice President Woodside seconded. Motion carried 4 -1 as follows: Schafer, Woodside, Perry, Ferryman - Ayes Worthington - No SAFETY /LOSS CONTROL MEETING MINUTES - MAY 2, 2001 The minutes of the Safety /Loss Control Committee Meeting of May 2, 2001, were accepted as submitted. ENGINEER'S REPORTS EMERGENCY WORK VICTORIA STREET PUMP STATION Mr. Hamers reported there is a small leak at the Victoria Street Pump Station. Mr. Hamers reported there is no sewage spill at that location and planning is underway to repair the leak. Vice President Woodside motioned to ratify the Manager's actions for the Victoria Street Pump Station emergency. Director Ferryman seconded. Motion carried unanimously. Low FLOW DIVERSION PROGRAM Mr. Hamers reported the telemetry system required to provide data for analysis of the County proposal is not working properly. Mr. Hamers will provide a report as soon as the information is available. • • The Board tabled the report. 0 • Ll COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MAY 10, 2001 PAGE 11 PROJECT 129 - BRISTOL STREET PUMP STATION A Study Session will be held May 15 at noon to discuss the Bristol Street Pump Station. STANDARD PACIFIC DEVELOPMENT /ADAMS AND MESA VERDE - DEDICATION OF SEWER EASEMENTS The Board tabled the report. JOHN WAYNE AIRPORT - REQUEST OR SEWER SERVICE PROPOSED SEWER EASEMENT AT 3184 AIRWAY AVENUE The Board tabled the report. TREASURER'S REPORTS STANDARDIZED CONTAINER PROGRAM FINANCING PLAN The Board requested Mr. Puckett present a report depicting a recommended financial implementation plan. Mr. Puckett is in the process of gathering the information and is waiting for possible rate reductions. Mr. Puckett will provide the information in the Board packets for the June meeting. The Board tabled the report. COSTA MESA SANITARY DISTRICT 2001 -02 BUDGET TIMETABLE Mr. Puckett requested the Board set a Study Session to discuss the Budget. A Study Session was set for Thursday, June 7, 2001, at 4:00 p.m. Ms. Revak will notify all Board members. a • Ll COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MAY 10, 2001 PAGE 11 PROJECT 129 - BRISTOL STREET PUMP STATION A Study Session will be held May 15 at noon to discuss the Bristol Street Pump Station. STANDARD PACIFIC DEVELOPMENT /ADAMS AND MESA VERDE - DEDICATION OF SEWER EASEMENTS The Board tabled the report. JOHN WAYNE AIRPORT - REQUEST OR SEWER SERVICE PROPOSED SEWER EASEMENT AT 3184 AIRWAY AVENUE The Board tabled the report. TREASURER'S REPORTS STANDARDIZED CONTAINER PROGRAM FINANCING PLAN The Board requested Mr. Puckett present a report depicting a recommended financial implementation plan. Mr. Puckett is in the process of gathering the information and is waiting for possible rate reductions. Mr. Puckett will provide the information in the Board packets for the June meeting. The Board tabled the report. COSTA MESA SANITARY DISTRICT 2001 -02 BUDGET TIMETABLE Mr. Puckett requested the Board set a Study Session to discuss the Budget. A Study Session was set for Thursday, June 7, 2001, at 4:00 p.m. Ms. Revak will notify all Board members. e COSTA MESA SANITARY DISTRICT a MINUTES OF BOARD OF DIRECTORS REGULAR MEETING . MAY 10, 2001 PAGE 12 ATTORNEY'S REPORTS ORDINANCE NO. 37 - AMENDING TRASH COLLECTION REGULATIONS Mr. Burns presented Ordinance No. 37, AN ORDINANCE OF THE COSTA MESA SANITARY DISTRICT AMENDING THE DISTRICT'S TRASH REGULATIONS FOR THE STANDARDIZED CONTAINER PROGRAM. Director Ferryman motioned to adopt Ordinance No. 37. Director Worthington seconded. Motion carried unanimously. LOCAL MEETINGS INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) President Schafer attended the May 1, 2001 ISDOC meeting and reported the following was discussed: • LAFCO funding - The issue will be determined on June 1, 2001. • ISDOC Quarterly meeting will be held May 31, 2001, Dana Rorbacher, speaker - AII Board members were invited to attend. • The annexation of County territory involving Newport Beach and Costa Mesa. • CSDA report from President Schafer. LOCAL AGENCY FORMATION COMMITTEE (LAFCO) President Schafer reported she attended the May 9, 2001 meeting and provided the agenda for the Board's perusal. COSTA MESA CHAMBER OF COMMERCE President Schafer reported the Chamber canceled the May meeting. President Schafer reported the Chamber spoke about the following at the April meeting: • Power situation • John Campbell spoke on AB 853, a bill to simplify taxes on energy alert systems • Class action suits • Postcard tax President Schafer provided her notes for the Board's perusal. 0 1 ►xir,��o' r �* COSTA MESA SANITARY DISTRICT ' a MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MAY 10, 2001 PAGE 13 ORANGE COUNTY SANITATION DISTRICT REGULAR MEETING - APRIL 25, 2001 MONTHLY BOARD LETTER UPDATE Director Ferryman attended the April 25 meeting and provided the monthly update for review. Director Ferryman reported a recommendation was made to the OCSD Board to purchase a vessel for approximately a million dollars to provide ocean monitoring services. Director Ferryman also reported $2.7 million was approved for the OCSD's portion of monitoring the ocean this summer. Director Worthington suggested the Board send a letter to Mr. Blake Anderson, General Manager, Orange County Sanitation District, thanking him for providing the informative monthly update report. Mr. Hamers agreed to prepare the letter. WATER ADVISORY COMMITTEE OF ORANGE COUNTY (WACO) President Schafer attended the WACO meeting on Friday, April 13, 2001 and reported they discussed the following: • Relationship between gas and the power crisis. • Mr. Mike Safranski spoke.about California Power Liability. • State investigation into special districts. ORANGE COUNTY COUNCIL OF GOVERNMENTS (OCCOG) President Schafer reported she did not attend the meeting. CSDA President Schafer provided information from the CSDA meeting for the Board's perusal and reported the CSDA discussed the following: ® • Redistricting. • Ballot election. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MAY 10, 2001 PAGE 14 GOVERNMENT AFFAIRS DAY President Schafer reported the meeting was very informative and distributed the information from Government Affairs Day for the Board's perusal. Director Worthington reported he delivered the first draft Costa Mesa Sanitary District videotape to each of the Assembly members representing Orange County Districts. OLD BUSINESS There was no old business discussed. NEW BUSINESS LIAISON COMMITTEE MEETING WITH CITY OF NEWPORT BEACH Mr. Harriers presented a copy of a letter to Mr. Dave Kiff, Deputy City Manager, City of Newport Beach, proposing as- needed liaison meetings to discuss items such as protecting water quality in the Back Bay, proposed Newport Beach annexations of areas served by the District, and other current items considered important. ORAL COMMUNICATIONS The Board thanked Ms. Revak for her efforts and keeping the Board informed. Director Worthington reported the City of Huntington Beach is going to be purchasing a fuel cell to provide energy for City Hall. Mr. Hamers discussed the Districts planned strategy to deal with the blackouts for the summer. Director Worthington reported there is a code on your electric bill to tell you the number designation of your area to assist in determining when your area may experience a blackout. Director Ferryman wished all mothers a Happy Mother's Day. • "s a ADJOURNMENT COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MAY 10, 2001 PAGE 15 At 8:00 p.m., President Schafer adjourned the meeting. SECRETARY • PRESIDENT 7 • �5 SANITq.' Me V � 4 �pRPpRA�,9 COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS STUDY SESSION MAY 15, 2001 The Board of Directors of the Costa Mesa Sanitary District attended a duly noticed Study Session on May 15, 2001 at 12:00 noon in Conference Room 1A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: Arlene Schafer, Art Perry, James Ferryman, Dan Worthington Staff Present: Robin Harriers, Manager /Engineer; Tom Fauth, Assistant Manager; Joan Revak, Clerk of the District; Marc Puckett, Finance Director; Alan Burns, Legal Counsel Mr. Hamers reported on the agenda items as follows: I. PROJECT NO. 129 — BRISTOL STREET PUMP STATION A. John Wayne Airport Land Use Plan The land use plan was adopted by the County of Orange as part of planning the future of the Airport. The land use plan included redevelopment of Santa Ana Heights, including significant increases in land use intensity in areas served by the Costa Mesa Sanitary District sewer system. The District serves portions of unincorporated County territory including all of Santa Ana Heights, areas of the City of Newport Beach (CNB) and the entire City of Costa Mesa (CCM). B. Sewer Analysis and History of Project The Costa Mesa Sanitary District (CMSD) has been on record since 1981 notifying the County that the District's sewer system was originally designed to serve a rural area and not the land uses adopted by the County. The District performed a sewer analysis in 1983 that identified the improvements to the District's system needed to accommodate the new land uses. The study identified a less expensive alternative — the Bristol Street Pump Station, force main and gravity system in Birch Street to handle the increased flows. e�y *SANITj# Costa Mesa Sanitary District .� :• Board of Directors Study Session a May 15, 2001 *PO4�.•� Page 2 C. Role of Orange County Development Agency (OCDA) — Redevelopment Arm of the County The OCDA hired a consultant, BSI Engineering, to prepare an infrastructure report identifying the necessary improvements in Santa Ana Heights to accommodate the new land use. The report covered required street widths, traffic improvements, storm drain improvements, water improvements and sewer improvements. The report agreed with the CMSD sewer study that a new pumping station, force main and gravity sewer were the best engineering solution to handle the increased sewer flow. D. Three -Party Agreement — Costa Mesa Sanitary District, City of Newport Beach, OCDA An agreement was prepared and executed covering the proposed sewer improvements. The CMSD was designated as the sewer design agency and would accept ownership of the sewer facilities after installation. OCDA would be responsible for funding the project. The District was to work with CNB due to their anticipated annexation of Santa Ana Heights. The sewer facilities were to be compatible to both CMSD and CNB standards. The agreement was eventually amended to reflect cost effective design changes and timing issues. E. Construction Plans The CMSD has prepared construction plans to the 80% level and is currently having meetings with CNB to work out various details. F. City of Newport Beach and City of Costa Mesa Proposed Annexations of Santa Ana Heights The cities have each submitted annexation proposals to Orange County LAFCO. The east Santa Ana Heights area — the area referred to in this report — appears headed to the City of Newport Beach. However, west Santa Ana Heights is in the sphere of influence of the City of Costa Mesa and is currently under extensive public scrutiny and comment as to which City might annex the area. G. Flow Direction of Various Portions of Santa Ana Heights The east Santa Ana Heights area has two different flow patterns; one area flows towards the proposed Bristol Street Pump Station facility and one area flows towards the CMSD sewer in Mesa Drive. West Santa Ana Heights is also in the District and the flows stay in CMSD lines. 0 • • +fig *S Mf)AA� u � �POYA�, Costa Mesa Sanitary District Board of Directors Study Session May 15, 2001 Page 3 H. Effect of Annexation on CMSD Boundary and Services Because a portion of east Santa Ana Heights will always flow into CMSD sewers, confusion will arise if another agency controls or owns the sewer system in the other portion of east Santa Ana Heights. Additionally, west Santa Ana Heights will always be served by the CMSD. Mr. Harriers concluded that it is in the public's best interest to have the District retain the sewer system in the entire Santa Ana Heights area rather than transfer any areas and the corresponding sewer system to the CNB. This is also similar to the water system, as the Irvine Ranch Water District owns and operates the former Santa Ana Heights Water Company lines even though the land is in unincorporated County areas, CNB areas and CCM areas. The Board directed Staff to meet with CNB officials to discuss the CMSD retaining ownership of the entire east and west Santa Ana Heights sewer systems and the proposed pumping station, force main and gravity sewer, regardless of the results of any annexation proceedings. Staff will report to the Board at the next regularly scheduled meeting. II. PUBLIC COMMENTS No public was present. SECRETARY PRESIDENT • • COSTA MESA SANITARY DISTRICT MINUTES OF STUDY SESSION JUNE 77 2001 The Board of Directors of the Costa Mesa Sanitary District attended a duly noticed Study Session on June 7, 2001 at 4:00 p.m., in Conference Room 5A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: Arlene Schafer, Greg Woodside, Arthur Perry, James Ferryman, Dan Worthington Staff Present: Robin Hamers, Manager /Engineer; Tom Fauth, Assistant Manager; Joan Revak, Clerk of the District; Marc Puckett, Treasurer; Alan Burns, District Counsel Others Present: Grace Camacho, Costa Mesa Breeze Topics discussed at the Study Session were the 2001 -2002 Budget and the 2001 -2002 Statement of Investment Policy. Preliminary Trash and Sewer Rates for 2001 -2002 were also reviewed. Discussion ensued on the necessity to increase rates for fiscal year 2001 -2002. The Board will convene at its regular meeting date on June 14, 2001 to approve the Budget and Investment Policy for fiscal year 2001 -2002. No action was taken by the Board of Directors. Secretary President • Costa Mesa Sanitary District PROJECT STATUS REPORT June 2001 Project 1112100 -128 Mesa /Birch Sewer Realignment Construction is complete. The District is awaiting final billing statements from the County of Orange. Project 1112100 -129 Bristol Street Pumping Station The Amendment to the Three Party Agreement has been approved and the redesign is 80% complete. The District held a Study Session on May 15, 2001 regarding future ownership of the proposed sewer facilities and the item will be on the June Agenda for formal action. Project 1112100 -135 Reconstructing Force Main for Elden Pumping Station hase II) Construction is complete. The District and City of Costa Mesa are awaiting ® comments from the State on the easement and rights -of -way documents submitted. Project 1112100 -147 Update Early Warning System Protecting Pumps Installation of heat and moisture sensors has been completed in seven pumping stations. Four other stations will have heat and moisture sensors when new pumps are installed when the old pumps reach their life expectancy. Project 1112100 -152 Televising Sewer Lines The project is continuing. Project 1112100 -155 Sewer Master Plan Update The project has been started. Project 1112100 -159 Televising Sewer Lines Program Years 98 -99, 99 -2000 A portion of the televising has been completed. An effort was made to televise ® the hard to reach lines around Cherry Lake. Based on the results, a root killing project using foam may be recommended. The plans are ready for 1S` review by the Mesa Consolidated of N DisorttBeach 0 Irvine Ranch Water District, the City of Costa Mesa, the City Newport and the County of Orange. Odors The first enzyme system, by Ennix, was tested and was successful. Products from other manufacturers are being tested. The design phase has been started. The design phase has been started. 112100-1 The n desi g phase has been started. 0 • TO: Costa Mesa Sanitary District Board of %.recurs, Rob Hamers, Manager /District Engineer °} FROM: Ron Shef, Ordinance Enforcement Officer DATE: May 27, 2001 SUBJECT: ORDINANCE ENFORCEMENT SUMMARY REPORT This report covers a five (5) week period beginning April 23, 2001 and ending May 27, 2001. The detailed Ordinance Enforcement Report provided this period includes a year to date listing of all properties issued courtesy flyers. From this list, owners of properties issued flyers on two or more occasions are sent follow - up letters requesting compliance with the District ordinances. Week No. 1 ending April 29, 2001: This period began with areas such as the westside, College Park, Santa Ana Heights and north District areas being highlighted for specific monitoring and patrol. A complaint received by Staff related to a resident pouring excess paint into the storm drain was investigated. Suspect was questioned by the Enforcement Officer, although the resident denied any knowledge of the occurrence. Week No. 2 ending May 6, 2001: Complaints received from C.M. Code . e - Enforcement this week relative- excess, uncovered and containers in view were all investigated and discussed mostly with property managers if available. Some were concerned with commercial properties and those tenants were apprised of the situation. Week No. 3 ending May 13, 2001: CMD contacted District Enforcement Officer about excess trash at a property on Meyer Place. Contact was made with the Property Management firm after photos were taken for documen- tation. The District was assured that the property would be clean by the next morning. This was verified by District officer who then notified CMD of correc- tion for future collection. Week No. 4 ending May 20, 2001: This week a complaint on the eastside was received regarding smelly refuse on a property visible from a condo complex next door, with vehicles parked on the public right of way and personal property. Photos again were taken although this complaint was handed over to C.M. Code Enforce - ment since it was not the District's responsibility. Week No. 5 ending May 27, 2001: Scavenger patrol and area 40 monitoring were continued in all areas of EM strict. All complaints were checked and reported td'Staf�. ORDINANCE ENFORCE REPORT - YTD May 2001 DATE ISTREET INDEX ADDRESS I STREET NAME DESCRIPTION OF VIOLATION ACTION 1/21/01 1510 337 116th PI. At curb Pink flyer 1/21/01 1510 360 16th PI. At curb Pink flyer 1/21/01 1570 231 ABC E. 18th St. In view Pink flyer 3/21/01 1570 360 E. 18th St. At curb Pink flyer 1/21/01 1570 399 E. 18th St. Appliances & boxes at curb Pink, Blue & Regs 3/21 /01 1590 220 E. 19th St. At curb Pink flyer 3121/01 1590 226 E. 19th St. At curb Pink and Regs 3/21/01 1590 250 E. 19th St. At curb Pink flyer 3/16/01 1590 402 E. 19th St. Complaint follow up - in alley/heavy Pink and Regs 3/16/01 1610 120 E. 20th St. At curb Pink flyer 2/16/01 1610 237 E. 20th St. In view Pink flyer H 6, 3/16/01 1610 272 E. 20th St. At curb Pink flyer 1/18/01 1770 1015 AB American Ave. In view & at curb Pink flyer 1/18/01 1770 2217 American Ave. In view Pink flyer 5/8/01 1810 1991 Anaheim Ave. At curb Pink flyer 5/8/01 1810 2008 Anaheim Ave. At curb Pink flyer 5/8/01 1810 2018 Anaheim Ave. In view Pink flyer 4/17/01 1870 879 Arbor St. At curb Pink flyer 4/17/01 1870 989 Arbor St. At curb Pink flyer 4/17/01 1870 1000 Arbor St. In view Pink flyer 4/17/01 1870 1019 Arbor St. At curb Pink flyer 2/6/01 1940 1180 Atlanta Way At curb Pink flyer 3/26/01 2020 2979 Babb St. Complaint fogow up - in view /at curl Pink flyer.& Regs to resident 3/26/01 2020 2980 Babb St. In view Pink flyer to resident 3/26/01 2020 2986 Babb St. Bag at curb Pink flyer 3/26/01 2020 2998 Babb St. In view Pink flyer 2/6/01 2020 3005 Babb St. In view Pink flyer 3/19/01 2200 1242 Belfast Ave. Complaint follow up - in view /at curl Pink and, Card 5/22/01 2255 2780 Bluebird Cr. At curb Pink flyer 5/22/01 2255 2796 Bluebird Cr. In view,, Pink flyer 5/22/01 2255 2797 Bluebird Cr. At curb Pink flyer 2/6/01 2330 3124 Boston Way In view Pink to Resident 2/6/01 2330 3128 Boston Way in view Pink flyer 2/6/01 2330 3133 Boston Way In view Pink flyer 3/21/01 2420 300 -306 Broadway At curb Pink flyer Code2001 5/27/2000 Page 1 of 5 ORDINANCE ENFORCEMENT REPORT - YTD May 2001 DATE I STREET INDEX ADDRESS I STREET NAME DESCRIPTION OF VIOLATION ACTION LETTER 4/13/01 2450 312 Bucknell Rd. At curb Pink flyer 2!16/01 2450 426 Bucknell Rd. In view Pink flyer 1/18/01 2600 943 Capital St. In view & at curb Pink & Regs 1/17/01 2637 3387 Carmel Dr. In view Pink flyer 1/17/01 2637 3390 Carmel Dr. In view Pink flyer 1/17/01 2637 3391 Carmel Dr. In view Pink flyer 1/17/01 2637 3392 Carmel Dr. Container at curb Pink flyer 4/17/01 2680 913 Cedar PI. At curb Pink flyer 4/17/01 2680 943 Cedar PI. In view Pink flyer 5/8/01 2750 1991 -1997 Chade St. At curb Pink flyer 216/01 2760 1174 Charleston St. In view Pink flyer 2/6/01 2760 1178 Charleston St. In view Pink flyer 3/21/01 2820 1963 Church St. At curb Pink flyer 3/21 /01 2820 Church St. At curb Pink flyer 2/16/01 2900 Colby PI. In view Pink flyer 2/16/01 2900 E22500229244 Colby PI. At curb & in view Pink flyer 4/17/01 3020 Continental Ave. At curb Pink flyer 4/17/01 ---So- 20 Continental Ave. At curb Pink flyer 1/29/01 3080 2381 Cornell Dr. Complaint follow up - tree trimming Telcon with owner. Regs/card 3/20/01 3100 914 Coronado Dr. At curb Pink flyer 3/21 /01 3140 244 Costa Mesa St. At curb Pink flyer 1/18!01 3250 834 Darrell St. In view & at curb Pink flyer 1/18/01 3250 838 Darrell St. In view Pink flyer 1/18/01 3250 849 Darrell St. In view Pink flyer 3/2/01 3310 167 Del Mar Ave. Too heavy at curb Pink flyer 2/6/01 3320 967 Denver Dr. At curb Pink flyer 5/22/01 5/22/01 3370 3390 1218 3045 Donegal PI. Donnybrook Ln. In view At curl, Pink flyer Pink flyer 3/8/01 3470 2320 Elden Ave. At curb Pink flyer 3/8/01 3470 2370 Elden Ave. At curb Pink flyer 3/8/01 3470 2375 Elden Ave. At curb Pink flyer 3/9/01 3470 2397 B Elden Ave. In view Pink flyer 3/8/01 3470 2463 Elden Ave. At curb Pink flyer 3/8/01 3470 2524 Elden Ave. At curb Pink flyer 3/8/01 3470 2541 A -F Elden Ave. At curb Pink flyer 3/2/01 3470 2606 Elden Ave. At curb Pink flyer 3/5/01 3470 2614 Elden Ave. At curb Pink flyer 3/2/01 3470 2649 Elden Ave. In view Pink flyer 3/16/01 3490 15401 1 Elm Ave. Complaint follow up - not emptied Regs /call Mgmt company Code 5/ 600 P 2 of 5 • ORDINANCE ENFORCE REPORT - YTD May 2001 DATE STREET INDEX ADDRESS STREET NAME DESCRIPTION OF VIOLATION ACTION LETTER 2/6/01 3490 1602 Elm Ave. At curb Pink flyer 2/16/01 3540 277 Esther St. In view Pink flyer 4/17/01 3560 923 Evergreen PI. In view Pink flyer 4/17/01 3670 1963 Federal Ave. At curb Pink flyer 1/29/01 3760 2314 1 Fordham Dr. In view Pink flyer 1/29/01 3760 2317 Fordham Dr. In view Pink flyer 4/13/01 3760 2348 Fordham Dr. In view Pink flyer 4/13/01 3760 2560 Fordham Dr. At curb Pink flyer 1/29/01 3760 2348 Fordham Dr. At curb Pink flyer 5/14/01 4020 2553 Greenbriar Ln. At curb Pink flyer 5/14/01 4020 2562 Greenbriar Ln. At curb Pink flyer 3/9/01 3890 151 Georgeann Pl. In view Pink flyer 4/13/01 4070 328 Hanover Dr. In view Pink flyer 2/6/01 4117 913 Helena Cr. In view Pink flyer 1/18/01 4320 814 Joann St. In view Pink flyer 2/16/01 4540 2506 Lehigh PI. In view Pink flyer 4/13/01 4669 2365 Littleton Cr. At curb Pink flyer 2/16/01 4750 209 Loyola Rd. In view Pink flyer 5/8/01 4870 2003 Maple Ave. At curb Pink flyer 3/21/01 4850 329 Magnolia St. In view Pink flyer 4/12/01 4880 2229 Maple St. In view Pink flyer 4/12/01 4880 2233 Maple St. In view Pink flyer 4/12/01 4880 2236 Maple St. Complaint follow up Okay - all dean 3/16/01 4980 123 Melody Ln. Container in view/large chair Pink and Regs ""1/15/01 5040 2025 Meyer PI. Trash from across street Spoke to resident 9 1/15/01 5040 2026/2030 Meyer PI. Cont. & bags left at 2025 Meyer Pink flyer 5/8/01 5040 2042 Meyer Pl. Complaint follow up Comm. with Realtor - all clean 2/8/01 5250 165 Monte Vista Ave. At curb Pink flyer 2/8/011 5250 187 Monte Vista Ave. At curb Pink flyer 3/9/01 5250 214 Monte Vista Ave. At curb Regs. 4/13/01 5290 3015 Murray Ln. At curb Pink flyer 1/21/01 5530 326 Ogle St. At curb Pink flyer 1/21/01 5530 361 Ogle St. In view Pink flyer 2/16/01 5590 1998 Orange Ave. In view Pink flyer 2/16/01 5590 2094 Orange Ave. In view Pink flyer 3/6/01 5590 2159 Orange Ave. Too heavy at curb Pink and Regs 3/5/011 5590 26611 1 Orange Ave. At curb Pink flyer 5/8/011 5640 17891 1 Oriole Dr. At curb Pink flyer Code2001 5/27/2000 Page 3 of 5 D ORDINANCE ENFORCEMENT REPORT - YTD May 2001 DATE STREET INDEX ADDRESS STREET NAME DESCRIPTION OF VIOLATION ACTION LETTER 2/6/01 5800 921 Paularino Ave. In view Pink flyer 2/6/01 5800 925 Paularino Ave. In view Pink flyer 2/6/01 5800 1143 Paularino Ave. In view Pink flyer & Regs 2/6/01 5800 1155 Paularino Ave. In view Pink flyer 1 /19/01 6000 2200 Pomona Ave. In view Pink to workman 5/14/01 6080 323 Princeton Dr. At curb Pink flyer to resident 5/14/01 6080 329 Princeton Dr. At curb Pink flyer 4/13/01 6080 389 Princeton Dr. In view Pink flyer 5/14/01 6080 448 Princeton Dr. In view Pink flyer 5/14/01 6080 454 Princeton Dr. In view Pink flyer 1/21/01 6330 171 Rochester St. At curb Pink flyer 1/21 /01 6330 180 Rochester St. In view Pink flyer 1/21/01 6340 1786 ABC Rogers PI. In view Pink flyer 1/21/01 6340 1789 Rogers PI. In view Pink flyer 2/16/01 6590 1981 Santa Ana Ave. At curb Pink flyer 3/5/01 6590 2350 Santa Ana Ave. At curb Pink flyer 3/5/01 6590 2526 F Santa Ana Ave. At curb Pink flyer 3/5/01 6590 2530 Santa Ana Ave. At curb Pink flyer 3/2/01 6590 2618 Santa Ana Ave. At curb Pink flyer 1/17/01 6595 3483 Santa Clara Cr. Complaint follow up - in view Spoke to resident 1/17/01 6595 3489 Santa Clara Cr. In view Pink flyer 1/17/01 6597 1062 Santa Cruz Cr. Complaint follow up - in view Left card/Note/Pink 5/8/01 6867 2749 Starbird Dr. At curb Pink flyer 1/18/01 6870 2165 AB State Ave. At curb Pink flyer 1/18/01 6870 2220 State Ave. In view Pink flyer 1/18/01 6870 2221 State Ave. In view Pink flyer 1/18/01 6870 2244 A State Ave. In view & at curb Pink to resident 1/18/01 6870 2246 State Ave. In view Pink flyer 3/20/01 7070 1803 Tanager Dr. In view Pink flyer 1/17/01 7255 3259 Turlock Dr. At curb Pink flyer 1/17/01 7255 3298 Turlock Dr. At curb Pink flyer 3/21/01 7260 1664 Tustin Ave. At curb Pink flyer 2/6/01 7320 3141 Van Buren Ave. In view Pink flyer 1/29/01 7390 372 Victoria St. Complaint follow up - excess trash Conversation with owner in person 2/16/01 7510 227 Walnut St. At curb Pink flyer 2/16/01 7510 252 Walnut St. In view Pink flyer 2/15/01 7510 274 Walnut St. Complaint follow up - debris in alleM Correct fault address not determined 4/13/01 75601 12741 Watson Ave. I In view I Pink flyer Code 5/000 � 4'of 5 ' 0 ORDINANCE ENFORCE REPORT - YTD May 2001 7 6'-w DATE STREET INDEX ADDRESS STREET NAME DESCRIPTION OF VIOLATION ACTION LETTER 4/13/01 7560 1278 Watson Ave. In view Pink flyer 5/22/01 7560 1298 Watson Ave. In view Pink flyer & business card 5/22/01 7560 1302 Watson Ave. At curb Pink flyer 2/16/01 76101 19571 Wetsminster Ave. I In view Pink flyer �nr 'S& Code2001 5/27/2000 Page 5 of 5 1 '.I f., Phone (714) 754 -5043 Fax (714) 432- -1436 Weil Address �vovwci.eo sta- inesa.cays l adbigAddress P O. Box 1200 Costa Mesa, CA 92628 -1200 • Street Address 77 Fair Drive Costa Mesa, CA 92626 -6520 Bard of Directors Arlene Schafer Greg Woodside Art Perry '9 0 6 osta Mesa June 1, 2001 Honorable C. Robert Jameson Presiding. Judge of the Superior Court 700 Civic Center Drive West Santa Ana, CA 92701 RE: RESPONSE TO ORANGE COUNTY GRAND JURY REPORT "SEWER SPILLS, BEACH CLOSURES - TROUBLE IN PARADISE" Dear Judge Jameson: As required in the Grand Jury report, the following responses are submitted. Response to Findings 1 & 2 The Costa Mesa Sanitary District does not currently have a grease interceptor ordinance because the Building Officials within the District's service area have used their discretional authority under the Uniform Plumbing Code to require 'interceptors where they determined it was appropriate. However, the District agrees with the Grand Jury Report that grease is the number one cause of sewer spills and is prepared to adopt an ordinance in the immediate future. The District has the authority to adopt and enforce an ordinance and will work with the local agencies within the District's service area in a cooperative manner. Response to Recommendations 1 -4 The Costa Mesa Sanitary District agrees with Recommendation 1 and is prepared to be a member of a coalition for the purpose of formulating a standardized grease discharge ordinance to be. used by all affected agencies. The District agrees with Recommendation 2 and is prepared to vigorously enforce the new ordinance. With respect to inspection of grease interceptors, the District believes this task would be most appropriately performed by the Orange County Health Department when performing their regular restaurant inspections. James Ferryman The District agrees with Recommendation 3 regarding instituting continuous Darr Worthington prevention education. Prior to the Grand Jury report, the District recognized the need for education and is in the final stages of approving its Restaurant Owners Guide to Grease Reduction, a brochure to be handed out to restaurant owners. • M inted on RecPc(ed Paper Judge C. Robert Jameson Page 2 • June 1, 2001 The brochure explains that grease is the number one cause of sewer backups and spills and details the importance of grease reduction efforts. The brochure is included with this response. The District also performed a telephone survey of all the restaurants in the District and compiled the results into a database. Information obtained includes whether or not the restaurant has an interceptor and the sewer maintenance schedule. The District agrees that completion of training programs should be made a condition for wastewater discharge permit issuance to all new applicants where discharge permits are required, and that this program contains a component directed toward owners and /or managers of large housing complexes. The District will recommend that the coalition mentioned in Recommendation 1 formulate a Countywide standard and method of implementation. Once again, the District agrees with the Grand Jury Report and is committed to doing its part to reduce grease in the sewer system. Sincerely, Arlene Schafer President cc: Orange County Grand Jury Board Staff City of Costa Mesa Allan L. Roeder, City Manager Donald D. Lamm, Deputy City Manager /Director, Development Services William J. Morris, Director, Public Services Rick A. Brown, Building Official 0 • ��S�gAN11,IR�' . ,yc�RPORAIg�01 POLICY 2001 -01 BOARD & STAFF COMMUNICATIONS I. PURPOSE The purpose of this policy is twofold: • Keeping Board and Staff members aware of current events • Appointing a District Spokesperson on sensitive matters II. BACKGROUND Staff members have always made immediate contact with Board members when an event such as a sewer spill or construction incident occurs so the ® Board will be well informed prior to being asked for comment by the general public or the media. This policy will formalize that long standing procedure as well as expand the scope to include having Directors notify the District Clerk or Manager when, in their opinion, the remaining Directors and Staff should know in advance that an event took place or will take place or that a report on the District will occur in the media. The Board has also become aware that certain situations such as pending litigation or sensitive issues necessitate appointing a District Spokesperson. A Spokesperson insures continuity in reports to the media, public officials, and the general public. A Spokesperson may also protect the District's legal position. This policy is not intended to prevent Directors or Staff from commenting on 0 District business but rather to cause consideration of the desirability of a Spokesperson if the circumstances are appropriate. III. POLICY A. Information Updates 0 1. Staff shall continue apprising the Directors of large sewer spills or other emergencies immediately upon learning of the incident. Staff shall also continue apprising the Directors of press releases, media coverage or other important events as soon as possible. 2. Directors shall endeavor to inform the Clerk or Manager of any important event in advance of the event becoming known to the public. Directors should advise the Clerk or Manager if any interview or contact with the media may result in a news story and should provide a brief oral summary of the interview/ contact. The Clerk or Manager shall immediately inform the remaining Board and Staff members. 3. The Board hereby designates the Manager as the District's • Spokesperson for reporting on highly sensitive matters. The Directors shall use their individual and collective judgment as to whether the Spokesperson is necessary and the Board may appoint a different Spokesperson depending on the circumstances and the wishes of the Board. 4. Situations involving potential liability exposure to the District should be coordinated with the Manager, District's general counsel, or insurance authority before statements are made. S. In appropriate cases a District press release should be used for the District's "official" position. LJ �S�,SANITRRr ,e O, m H p 00 O 1� V r ' e 4 % ��RPOQAS��9 COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS STUDY SESSION MAY 15, 2001 The Board of Directors of the Costa Mesa Sanitary District attended a duly noticed Study Session on May 15, 2001 at 12:00 noon in Conference Room 1A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: Arlene Schafer, Art Perry, James Ferryman, Dan Worthington Staff Present: Robin Harriers, Manager /Engineer; Tom Fauth, Assistant Manager; Joan Revak, Clerk of the District; Marc Puckett, Finance Director; Alan Burns, Legal Counsel Mr. Hamers reported on the agenda items as follows: I. PROJECT NO. 129 — BRISTOL STREET PUMP STATION A. John Wayne Airport Land Use Plan The land use plan was adopted by the County of Orange as part of planning the future of the Airport. The land use plan included redevelopment of Santa Ana Heights, including significant increases in land use intensity in areas served by the Costa Mesa Sanitary District sewer system. The District serves portions of unincorporated County territory including all of Santa Ana Heights, areas of the City of Newport Beach (CNB) and the entire City of Costa Mesa (CCM). B. Sewer Analysis and History of Project The Costa Mesa Sanitary District (CMSD) has been on record since 1981 notifying the County that the District's sewer system was originally designed to serve a rural area and not the land uses adopted by the County. The District performed a sewer analysis in 1983 that identified the improvements to the District's system needed to accommodate the new land uses. The study identified a less expensive alternative — the Bristol Street Pump Station, force main and gravity system in Birch Street to handle the increased flows. Costa Mesa Sanitary District a Board of Directors Study Session �y a May 15, 2001 , '`D4POIL At� Page 2 C. Role of Orange County Development Agency OCDA — Redevelopment Arm of IF 9 tY P 9 Y � ) the County The OCDA hired a consultant, BSI Engineering, to prepare an infrastructure report identifying the necessary improvements in Santa Ana Heights to accommodate the new land use. The report covered required street widths, traffic improvements, storm drain improvements, water improvements and sewer improvements. The report agreed with the CMSD sewer study that a new pumping station, force main and gravity sewer were the best engineering solution to handle the increased sewer flow. D. Three -Party Agreement — Costa Mesa Sanitary District, City of Newport Beach, OCDA An agreement was prepared and executed covering the proposed sewer improvements. The CMSD was designated as the sewer design agency and would accept ownership of the sewer facilities after installation. OCDA would be responsible for funding the project. The District was to work with CNB due to their anticipated annexation of Santa Ana Heights. The sewer facilities were to be compatible to both CMSD and CNB standards. The agreement was eventually amended to reflect cost effective design changes and timing issues. E. Construction Plans The CMSD has prepared construction plans to the 80% level and is currently having meetings with CNB to work out various details. F. City of Newport Beach and City of Costa Mesa Proposed Annexations of Santa Ana Heights The cities have each submitted annexation proposals to Orange County LAFCO. The east Santa Ana Heights area — the area referred to in this report — appears headed to the City of Newport Beach. However, west Santa Ana Heights is in the sphere of influence of the City of Costa Mesa and is currently under extensive public scrutiny and comment as to which City might annex the area. G. Flow Direction of Various Portions of Santa Ana Heights The east Santa Ana Heights area has two different flow patterns; one area flows towards the proposed Bristol Street Pump Station facility and one area flows towards the CMSD sewer in Mesa Drive. West Santa Ana Heights is also in the District and the flows stay in CMSD lines. +�gI,SANILI�, e V. Y Costa Mesa Sanitary District Board of Directors Study Session May 15, 2001 Page 3 H. Effect of Annexation on CMSD Boundary and Services Because a portion of east Santa Ana Heights will always flow into CMSD sewers, confusion will arise if another agency controls or owns the sewer system in the other portion of east Santa Ana Heights. Additionally, west Santa Ana Heights will always be served by the CMSD. Mr. Hamers concluded that it is in the public's best interest to have the District retain the sewer system in the entire Santa Ana Heights area rather than transfer any areas and the corresponding sewer system to the CNB. This is also similar to the water system, as the Irvine Ranch Water District owns and operates the former Santa Ana Heights Water Company lines even though the land is in unincorporated County areas, CNB areas and CCM areas. The Board directed Staff to meet with CNB officials to discuss the CMSD retaining ownership of the entire east and west Santa Ana Heights sewer systems and the proposed pumping station, force main and gravity sewer, regardless of the results of any annexation proceedings. Staff will report to the Board at the next regularly scheduled meeting. II. PUBLIC COMMENTS No public was present. SECRETARY • PRESIDENT MP01 -115 CITY OF COSTA MESA • DEPARTMENT OF FINANCE MARC R. INTEROFFICE MEMORANDUM DIRECTOR OF FINANCE TO: SANITARY DISTRICT BOARD OF DIRECTORS FROM: MARC R. PUCKETT, DISTRICT TREASURER COPY TO: ALAN BURNS, DISTRICT ATTORNEY ROB HAMERS, DISTRICT MANAGER DISTRICT STAFF DATE: JUNE 8, 2001 SUBJECT: REIMBURSEMENT RESOLUTION— STANDARDIZED TRASH CONTAINERS DEBT ISSUANCE Please find attached a copy of a reimbursement resolution for your consideration and recommended approval. This resolution is required under the Internal Revenue Code if it is the issuers intent to pay - project expenditures prior to the issuance of debt to fund the project payments and reimburse such expenditures from the proceeds of the debt issuance. Staff will be available to respond to any additional questions that the Board may have regarding the attached resolution. Thank you for your attention to this matter. MAR R. PUCKETT District Treasurer Attachment is RESOLUTION NO. 2001-647 RESOLUTION OF THE COSTA MESA SANITARY DISTRICT BOARD DECLARING INTENTION TO REIMBURSE EXPENDITURES FROM THE PROCEEDS OF OBLIGATIONS TO BE ISSUED BY THE DISTRICT AND DIRECTING CERTAIN ACTIONS RESOLVED, by the District Board of the Costa Mesa Sanitary District, Costa Mesa, California: WHEREAS, the District (the Issuer) proposes to undertake the project referenced below, to obtain a lease financing or issue or incur other debt for such project and to use a portion of the proceeds of such debt to reimburse expenditures made for the project prior to the issuance of the debt; and WHEREAS, United States Income Tax Regulations section 1.150 -2 provides generally that proceeds of tax - exempt debt are not deemed to be expended when such proceeds are used for reimbursement of expenditures made prior to the date of issuance of such debt unless certain procedures are followed, one of which is a requirement that (with certain exceptions), prior to the payment of any such expenditure, the issuer declares an intention to reimburse such expenditure; and WHEREAS, it is in the public interest and for the public benefit that the District declares its official intent to reimburse the expenditures referenced herein. NOW, THEREFORE, it is hereby DECLARED and ORDERED, as follows: SECTION 1. The District intends to obtain lease financing or issue or incur other debt obligations, either directly, or on its behalf (the "Obligations "), for the purpose of paying costs of acquisition of standardized trash containers made of Crosslink High Density Polyethylene to be used for a semi - automated curbside commercial and residential refuse collection and recycling program servicing District customers together with all other necessary or convenient improvements. 1 DOCSOC \814327v 1 \22678.0015 SECTION 2. The District hereby declares that it reasonably expects (i) to pay certain costs of the Project prior to the date of obtaining or of the issuance or incurrence of the Obligations and (ii) to use a portion of the proceeds of the Obligations for reimbursement of expenditures for the Project that are paid before the date of obtaining or of the issuance or incurrence of the Obligations. SECTION 3. The reasonably expected maximum principal amount of the Obligations to be issued is Two Million Five Hundred Thousand Dollars ($2,500,000.00). SECTION 4. Except as described below, the expected date of issue of the Obligations will be within eighteen months of the later of the Expenditure Date or Dates and the date the Project is placed in service; provided, the reimbursement may not be made more than three years after the original expenditure is paid. For Obligations subject to the small issuer exception of Section 148(f)(4)(D) of the Internal Revenue Code, the "eighteen -month limit" of the previous sentence is changed to "three years" and the limitation of the previous sentence beginning with `; provided, ...." is not applicable. SECTION 5. Proceeds of the Obligations to be used to reimburse for Project costs are not expected; to be used, within one year of reimbursement, directly or indirectly to pay debt service with respect to any obligation (other than to pay current debt service coming due within the next succeeding one year period on any tax - exempt obligation of the Issuer (other than the Obligations)) or to be held as a reasonably required reserve or replacement fund with respect to an obligation of the Issuer or any entity related in any manner to the Issuer, or to reimburse any expenditure that was originally paid with the proceeds of any obligation, or to replace funds that are or will be used in such manner. SECTION 6. This resolution is consistent with the budgetary and financial circumstances of the Issuer, as of the date hereof. No monies from sources other than the Obligation are, or are reasonably expected to be reserved, allocated on a long -term basis, or otherwise set aside by the Issuer (or any related party) pursuant to their budget or financial 2 DOCSOC \814327v 1 \22678.0015 policies with respect to the Project costs. To the best of our knowledge, this District Board is not aware of the previous adoption of official intents by the Issuer that have been made as a matter of course for the purpose of reimbursing expenditures and for which tax - exempt obligations have not been issued. SECTION 8. This resolution is adopted as official action of the Issuer in order to comply with Treasury Regulation § 1.150 -2 and any other regulations of the Internal Revenue Service relating to the qualification for reimbursement of Issuer expenditures incurred prior to the date of issue of the Obligations, is part of the Issuer's official proceedings, and will be available for inspection by the general public at the main administrative office of the Issuer. SECTION 9. All the recitals in this Resolution are true and correct and this District Board so finds, determines and represents. PASSED AND ADOPTED this 14`h day of June 2001. Secretary ATTEST: President APPROVED AS TO FORM: Clerk of the Costa Mesa Sanitary District Alan Burns, Board Attorney 3 DOC SOC \814327v 1 \22678.0015 STATE OF CALIFORNIA) COUNTY OF ORANGE ) ss CITY OF COSTA MESA ) I, Joan Revak, Clerk and ex- officio Clerk of the Board of the Costa Mesa Sanitary District, hereby certify that the above and foregoing Resolution No. 2001 -647 was duly and regularly passed and adopted by the said District Board at a regular meeting thereof, held on the 14`h day of June, 2001, by the following roll call vote: AYES: NOES: ABSENT: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the Costa Mesa Sanitary District this 14`h day of June 2001. Clerk of the District and ex- officio Clerk of the Board of the Costa Mesa Sanitary District 4 DOCSOC \814327v 1 \22678.0015