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Agenda Packets - Board - 2000-09-14COSTA MESA SANITARY DISTRICT ,AGENDA 1 Regular Meeting September 14, 2000 t Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to the Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non - agenda items will be heard at the end of the agenda. Pursuant to State law, the Board may not discuss or take action on non - agenda items except under special circumstances. Speakers must limit their remarks to five minutes. The Presiding Officer reserves the right to declare any speaker out of order. In compliance with ADA, contact Joan Revak, (714)754 -5087, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title Ip. RECOMMENDED ACTION I. CALL TO ORDER - 6:00 p.m. - Conference Room 1A II. PLEDGE OF ALLEGIANCE Ill. INVOCATION IV. ROLL CALL V. CONSENT CALENDAR - All matters listed under the Consent Calendar are ® considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board, staff, or the public request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Minute Approval 1. Special Meeting - August 7, 2000 Approve 2. Recycling Committee Meeting - August 8, 2000 Approve 3. Regular Meeting - August 10, 2000 Approve Reports Manager's Reports 4. Occupancy Report and payment to Costa Mesa Disposal Approve for trash collection services for September 2000 5. Refunds Approve • COSTA MESA SANITARY DISTRICT September 14, 2000 / AGENDA Page 2 . RECOMMENDED ACTION 6. Recycling Reports (a) Waste Diversion Report - July 2000 Receive, and File (b) Waste Diversion Report - August 2000 Receive and File (c) Contract Payment to CR Transfer for recycling Approve services and disposal for August 2000 Engineer's Reports 7. Project Status Report Receive and File Treasurer's Reports 8. Preliminary Financial Report as of August 31, 2000 Receive and File 9. Report of Monies on Deposit as of August 31, 2000 Receive and File 10. Warrant Register for September 2000 in the amount of $748,110.09 Approve Payment -------------------------------------- - - - - -- -END OF CONSENT CALENDAR --------------------------------------------- VI. WRITTEN COMMUNICATIONS VII. PUBLIC COMMENTS VIII. MANAGER'S REPORTS A. Recycling Committee 1. Public Outreach Program Accept Report 2. Standardized Container Program - Bid Opening Set Special Meeting 3. Large Item Collection - Final Report Accept Report 4. Tire Recycling Event Accept Report 5. City of Costa Mesa's 1999 Annual Report to Accept Report Integrated Waste Management Board 6. Costa Mesa Chamber of Commerce "2000 -2001 " Map Accept Report COSTA MESA SANITARY DISTRICT September 14, 2000 'AGENDA Page 3 RECOMMENDED ACTION B. Anti - Scavenging and Screening of Trash Containers Accept Reports Enforcement Reports C. CMSD Strategic Plan 1. Meeting with Midway City Sanitary District Accept Report 2. Meeting with Strategic Planning Consultant Review Dates D. Orange County Emergency Management Organization Meeting - Accept Report (OCEMO) September 7, 2000 E. City of Newport Beach Resolution of Intent to Reorganize Territory Accept Report IX. ENGINEER'S REPORTS A. Emergency Work - W. 18`h Street Sewer Ratify Actions by Manager B. Emergency Work - Victoria Street Pumping Station Ratify Actions by Manager C. OCSD Spill Prevention and Response Workshop 2000 - Tuesday, Attendance by Staff September 26, 2000 D. Capacity, Management, Operations and Maintenance (CMOM) Attendance by District Seminar for OCSD Member Agencies Manager and Treasurer X. TREASURER'S REPORTS A. Investment Oversight Committee Meeting - September 14, 2000 Accept Report XI. ATTORNEY'S REPORTS XII. LOCAL MEETINGS A. Independent Special Districts of Orange County (ISDOC) 1. Quarterly Meeting and Election of Executive Committee Accept Report and Officers - November 30, 2000 Consider Attendance B. Local Agency Formation Commission (LAFCO) Accept Report C. Costa Mesa Chamber of Commerce Legislation Committee Accept Report D. Orange County Sanitation District 1. Regular Meeting - August 23, 2000 Accept Report COSTA MESA SANITARY DISTRICT AGENDA E. Water Advisory Committee of Orange County (WACO) F. Council of Governments (COG) 1. CMSD Membership G. CSDA 1. Board of Directors Meeting - August 11, 2000 - Sacramento 2. Board of Directors Election 2000 H. Santa Ana River Flood Protection Agency 1. Dues for Fiscal Year 2000/2001 - $1,400.00 XIII. OLD BUSINESS A. Claim - Lydia Goodell - 2107 Anniversary Lane 0 B. Election 2000 XIV. NEW BUSINESS XV. ADJOURNMENT • September 14, 2000 Page 4 RECOMMENDED ACTION Accept Report Consider Membership Accept Report Vote Approve Payment Approve $500.00 Deductible Payment to SDRMA Accept Report 1 COSTA MESA SANITARY DISTRICT Minutes of Board of Directors Special Meeting held August 7, 2000 x, T • The Board of Directors of the Costa Mesa Sanitary District met in special session on August 7, 2000, at 9:30 a. m., in conference room 3A at the Civic Center, 77 Fair Drive, Costa Mesa, California. • President Perry called the meeting to order at 9:00 a.m. Vice President Schafer led the Pledge of Allegiance. Director Woodside gave the invocation. Roll Call: Directors Present: Art Perry, Arlene Schafer, Greg Woodside, James Ferryman, Dan Worthington Staff Present: Rob Flamers, Manager; Tom Fauth, Assistant Manager; Joan Revak, Clerk of the District; Dawn Schmeisser, Assessment Specialist; Alan Burns, Legal Counsel; Marc Puckett, Treasurer; Ron Hayes, Accounting; TREASURER'S REPORT (STATEMENT OF MONIES ON DEPOSIT) District Treasurer, Marc Puckett, provided explanations to the questions posed by the Board of Directors at the July 13, 2000 Regular Meeting with regard to the split between trash and sewer operation funds. Mr. Puckett explained the difference between cash balances, a measure of liquidity, and fund balances, a measure of results of operations. Mr. Puckett further informed the Board of the reason for the two million increase in cash balances as of June 30: 1. Project appropriations to replacement reserves adopted in the FY -- budget equaled $665,000. 2. Orange County Bankruptcy proceeds of $423,128. 3. Depreciation expense recorded for sewer assets of $429,375. 4. Unanticipated delinquent tax collections totaling $379,062 Mr. Puckett provided unaudited financial statements for the fiscal year ended June 30, 2000, noting that the statements cannot be considered "final" until the accounting records have been audited by an independent public accountant and an opinion rendered as to accuracy and fairness of the statements presented as a whole. The audit has been moved up this year by 45 days and the audited financial statements should be issued by September 30 according to • Mr. Puckett. CMSD BOARD OF DIRECTORS SPECIAL MEETING 2 August 7, 2000 1C { 2000 -2001 BUDGET • Mr. Puckett answered additional questions relating to the four items mentioned above ADJOURNMENT At 10:33 a. m. President Perry adjourned the meeting. SECRETARY PRESIDENT • • r €I COSTA MESA SANITARY DISTRICT Minutes of the Recycling Committee Meeting Held August 8, 2000 The Costa Mesa Sanitary District Recycling Committee met at 9:00 a.m. in conference room 1A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: Dan Worthington, Greg Woodside Staff Present: Rob Harriers, Tom Fauth, Joan Revak Public Outreach Program Mr. Fauth presented charts and information on the progress of the video being produced as part of the District Public Outreach Program. The video is being produced to better inform the public of the programs offered by the Costa Mesa Sanitary District. The most recent focus of the videotaping occurred at Steven's Pharmacy, promoting the Sharps program. Mr. Fauth noted the main focus of the video to date has been on the recycling programs offered by the District and suggested including information on the sewer system by exhibiting the commitment the District has to the sewer system. Mr. Fauth provided the Committee,with a copy of the script for the video produced to date. Mr. Fauth also informed the Committee that Media One might attend a future Board meeting to video a regular meeting in progress. Areas • not yet addressed include customer service response to the public, new resident package assembly, City Hall, used tire locations, CMSD website and sewer line equipment. Mr. Fauth noted a significant amount of information would be contained in the video. Standardized Container Program Mr. Hamers presented a list of benefits of the Standardized Container Program which include: 1. Improved neighborhood appearance on trash collection day. 2. Increase in worker safety since containers are mechanically emptied; decrease in insurance costs. 3. Faster and more efficient pickup; fewer containers to pick up; more volume per container. 4. Wheels on containers allow easy maneuverability. 5. Attached lid provides rodent control and keeps out rain. 6. Fewer trash spill occurrences; more stable in wind. 7. Allows for future variable rate structure. 8. Covers spectrum of manual, semiautomatic, or fully automatic emptying. 9. The underside of the container lid provides a forum for disseminating information to residents. 10. The containers have a long -life expectancy COSTA MESA SANITARY DISTRICT -2 Minutes of the Recycling Committee Meeting August 8, 2000 Mr. Hamers informed the Committee that the Specifications and Notice Inviting Proposal* for Refuse Containers have been printed. Staff is in the process of compiling a bid list for distribution of the Specs. Director Woodside commented that when discussing the standardized container program with neighbors and explaining the danger of chemical spills, residents responded that worker safety is of utmost concern to them. Large Item Collection Ms. Revak reported the seventh week of the Large Item Collection program was completed. Costa Mesa and Santa Ana Heights residents serviced by the District look forward to this yearly program as evidenced by the many calls to the District office. Ms. Revak also presented a letter of from Costa Mesa residents, Dick and Dianne Putman, expressing their appreciation for the annual large item collection program. The program began on June 19 and will run through the week of August 21, 2000. After completion of the seventh week of the program, 61.12 tons were collected at a total cost of $6,404.00. White Goods collected during this period totaled 69.94 tons, amounting to a credit of $1,919.05, and a net cost of $4,484.95 for the program thus far. 0 Mini Telephone Book Program Ms. Revak reported the Mini Telephone Book Recycling Program ran from June 3 through July 14, 2000. Bins were placed in front of City Hall and at the Orange Coast College Recycling Center where a total of 2,870 yellow page directories were collected (5.72 tons) compared with 3,920 books (7.84 tons) collected in the mini program last year. Ms. Revak noted that the lower rate of books collected this year could be attributed to families saving the yellow page directories to include in the School Telephone Book Recycling Program when the white pages are distributed. Beverage Container Grant Ms. Revak presented the final report submitted to the Department of Conservation on the Beverage Container Recycling Grant. The District was awarded $18,350 in grant funding for the purchase of beverage container receptacles for the grant period November 2, 1998 through June 30, 2000. The report summarized the objective of the District project, "Choose to Recycle" as being a convenient mechanism for the collection of beverage containers at public facilities and venues. The project enabled the District to purchase receptacles for placement at sixteen locations in the City. The project successful in providing a heightened awareness of the benefits of recycling bever containers. COSTA MESA SANITARY DISTRICT 3 Minutes of the Recycling Committee Meeting August 8, 2000 • Survey of Orange County Trash Hauling Programs Ms. Revak presented an Orange County Survey of Solid Waste Rates and Services prepared by Hilton Farnkopf and Hobson, LLC of Newport Beach. The independent survey provided some of the information District staff compiled for the District survey but was not as extensive. Also presented was a list of countywide commercial rates received from Jan Goss of the County Integrated Waste Management Department. Household Hazardous Waste Program Mr. Fauth provided information on the Chapter 11 protection filed by Safety - Kleen (Curbside Inc.) In a letter from the President of Safety - Kleen, the Chapter 11 filing was a direct result of a hostile takeover and the District was assured that services provided by Curbside would be unaffected by the action. The meeting was adjourned at 10:10 a.m. • Secretary C] asw President COSTA MESA SANITARY DISTRICT Minutes of Board of Directors Regular Meeting held August 10, 2000 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on August 10, 2000, at 6:00 p.m., in Council Chambers of the Civic Center, 77 Fair Drive, Costa Mesa. President Perry called the meeting to order at 6:00 p.m. Vice President Schafer led the Pledge of Allegiance. Director Woodside gave the invocation. ROLL CALL: Directors Present Directors Absent: Art Perry, Arlene Schafer, Greg Woodside, James Ferryman, Dan Worthington None Staff Present: Robin Hamers, Manager /Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Clerk of the District; Dawn Schmeisser, Assessment Specialist; Marc Puckett, Treasurer; Ron Shef, District Ordinance Enforcement Officer. Others Present: None. ANNUAL CPI INCREASE PER AGREEMENT COSTA MESA DISPOSAL Mr. Puckett reported the District's contract with Costa Mesa Disposal requires an annual adjustment based on the Consumer Price Index (CPI) for the 12 -month period ending in May of each year. The new rate becomes effective July 1st each year. Mr. Puckett reported the 12 -month CPI as of May 2000 to be 2.95 percent, which will increase the District's monthly rate per occupancy payable to Costa Mesa Disposal as follows: 1999 -00 trash rate per occupancy $7.7501 per residence per month 2000 -01 rate adjustment based on May 2000 CPI 0.2286 2000 -01 trash rate per occupancy effective July 1, 2000 $7.9787 per residence per month COSTA MESA SANITARY DISTRICT 2 MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 10, 2000 Director Ferryman motioned to approve the increase of .2286 per occupancy to Costa Mesa Disposal, making a total trash rate of $7.9787 per occupancy. Vice President Schafer seconded. Motion carried 5 -0. RETROACTIVE ADJUSTMENT TO JULY STATEMENT Mr. Hamers recommended a warrant, reflecting the retroactive adjustment based on the CPI increase, be prepared for Costa Mesa Disposal in the amount of $4,833.98 as retroactive payment of the July occupancy count of 21,146. Director Woodside motioned to approve the retroactive payment of $4,833.98 to Costa Mesa Disposal. Vice President Schafer seconded. Motion carried 5 -0. CR TRANSFER Mr. Puckett reported the District's contract with CR Transfer requires an annual adjustment based on the Consumer Price Index (CPI) for the 12 -month period ending in May of each year. The new rate becomes effective July 1st each year. Mr. Puckett reported the 12 -month CPI as of May 2000 to be 2.95 percent, which will increase the District's monthly rate per occupancy payable to CR Transfer as follows: 2000 -01 1999 -00 Increase (Decrease) Amount Percent Basic rate $35.92 $34.89 $1.03 2.95% Landfill fee $11.00 $11.00 $0.00 0.00% Overall Transfer rate $46.92 $45.89 $1.03 2.24% per ton per month Director Woodside motioned to approve the increase of $1.03 to the transfer rate to CR Transfer, Inc. Director Ferryman seconded. Motion carried 5 -0. CONSENT C. LENDAR --------------------------------------------------------------------------- - - - - -- On motion by Vice President Schafer and seconded by Director Woodside, the Consent Calendar, with the revised occupancy report substituted for the occupancy report sent in the Board packet, and contract payment to CR Transfer approved subject to Staff receiving and reviewing the waste diversion report for July 2000, was approved. Motion carried 5 -0. MINUTES Approved Minutes of The minutes for the Recycling Committee meeting of Recycling Committee July 11, 2000, were approved as distributed. Meeting, July 11, 2000 • • COSTA MESA SANITARY DISTRICT 3 MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 10, 2000 Approved Minutes of The minutes for the regular meeting of July 13, 2000, were Regular Meeting approved as distributed. July 13, 2000 REPORTS MANAGER'S REPORTS Approved Occupancy Report and payment of $ 168,765.46 to Costa Mesa Disposal for trash collection services for August 2000 The Trash Occupancy Count documented an increase of 6 units in the occupancy report for solid waste collection as of August 1, 2000. Therefore, the total for August is 21,152. Board directed Staff to prepare a warrant for $168,765.46 to Costa Mesa Disposal on September 1, 2000, for payment for August trash collection based on the August count of 21,152. REFUNDS There were no refunds requested. RECYCLING REPORTS Waste Diversion Report July 2000 was not yet received. The Waste Diversion Report for July 2000 was not received. Approved Contract The Board approved contract payment to CR Transfer for Payment to CR Transfer recycling services and disposal for the month of July 2000 in for $139,764.42 the amount of $139,764.42 as shown on CR Transfer invoice, subject to Staff receiving and reviewing the Waste Diversion Report for July 2000. ENGINEER'S REPORTS Project Status Report was The Project Status Report for August 2000, was accepted received and filed. as submitted. TREASURER'S REPORTS Financial Report as of The Financial Report as of June 30, 2000, was accepted as June 30, 2000, was submitted. received and filed. COSTA MESA SANITARY DISTRICT 4 MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 10, 2000 Report of Monies on The Report of Monies on Deposit as of July 31, 2000, was Deposit as of accepted as submitted. July 31, 2000, was received and filed Approved Warrant 2001 -02 Warrant Resolution #CMSD 2001 -02 was approved, for August 2000, in the authorizing the President and Secretary to sign the warrant amount of $442,962.20. and instructing the Finance Department to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $442,962.20. END OF-CONSENT CALENDAR -------------------------------------------------------------------------- - - - - -- PUBLIC HEARING - CONSIDERATION OF ANNUAL TRASH COLLECTION CHARGES TO BE COLLECTED WITH THE GENERAL TAXES Mr. Burns gave a brief overview outlining the process for consideration of annual trash collection charges, explaining Proposition 218 procedural rules will be followed for the proposed increase. Mr. Burns further explained the sewer rates are not being considered for increase; therefore, Proposition 218 procedural rules will not apply to that portion of the meeting. 0 Mr. Burns read the requirements necessary to increase the trash rate: 1. Revenues derived from the fee or charge must not exceed the funds required to provide the property related service. 2. Revenue from the fee or charge must not be used for any purpose other than that for which the fee or charge is imposed. 3. The amount of a fee or charge imposed upon any parcel or person as an incident of property ownership must not exceed the proportional cost of the service attributable to the parcel. 4. The fee or charge must not be imposed for service unless the service is actually used by, or immediately available to, the owner of the property in question. 5. No fee or charge can be imposed for general governmental services such as police, fire, ambulance, or libraries, where the service is available to the public in substantially the same manner as it is to property owners. • COSTA MESA SANITARY DISTRICT S MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 10. 2000 PRESENTATION OF REPORT Mr. Hamers presented a report on trash collection charges for 2000 -01 showing his review of the proposed rate of $174.50 per dwelling unit for the 2000/01 annual trash collection charge. The charge meets the substantive requirements of Proposition 218 as follows: 1. Revenues derived from the fee or charge do not exceed the funds required to provide the trash collection service. The charges are calculated by adding together the cost of components necessary to provide the service and then apportioning this to those receiving trash collection services. No components other than those directly related to providing service are used to establish rates. The components include trash collection, recycling, education and special programs, and administration. 2. Revenue from the fee or charge is not used for any purpose other than for which the fee or charge is imposed. The revenue issued only for the components of providing trash collection service as outlined in Paragraph 1 above and as identified in the District's yearly budget. 3. The amount of a fee or charge imposed upon any parcel or person as an incident of property ownership does not exceed the proportional cost of the service attributable to the parcel. The amount of the yearly charge is determined by dividing the cost of all the components of providing service by the number of parcels receiving service, as the vast majority of parcels produce an approximately equal amount of' solid waste and all parcels enjoy the benefits of the public education and have an opportunity to participate in the special programs. 4. The fee or charge is not imposed for service unless the service is actually used by, or immediately available to, the owner of the property in question. Properties not receiving trash collection service or that receive service from other entities providing trash collection, are not charged. 5. No fee or charge is being imposed for general governmental services such as police, fire, ambulance, or libraries, but is only imposed for trash collection services. The District provides only trash collection and sewer service and charges collected for trash collection are used only for that purpose. Mr. Hamers stated he determined the rate increase is necessary due to the required increase in solid waste diversion as well as the contractual agreement to contractors regarding the Consumer Price Index increase. President Perry verified from Joan Revak, Clerk of the District, that all required notices were duly published. COSTA MESA SANITARY DISTRICT 6 MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 10, 2000 Ms. Revak reported the District received 1 protest to date from a total of 17,521 parcels notified. 0 OPEN PUBLIC HEARING President Perry opened the public hearing, requesting each speaker to limit their protest to three minutes and advising participants that, by law, only a written protest will count. There was no public in attendance. CLOSE PUBLIC HEARING Vice President Perry closed the public hearing. DETERMINATION REGARDING PROTESTS President Perry directed Ms. Revak, Clerk of the District, to tally the number of protests. Ms. Revak determined there was 1 protest filed from a total of 17,521 parcels. President Perry determined the protest failed. ADOPT RESOLUTION NO. 2000 -639 CONFIRMING AND ADOPTING THE REPORT AND DIRECT CLERK TO FILE WITH COUNTY AUDITOR Director Ferryman motioned to adopt Resolution No. 2000 -639, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT OF ORANGE COUNTY, CALIFORNIA, DETERMINING THAT A MAJORITY PROTEST DID NOT OCCUR WITH RESPECT TO THE PROPOSED CHARGES FOR TRASH COLLECTION ADOPTING THE REPORT ON FILE WITH THE CLERK OF THE DISTRICT AND DIRECTING THE CLERK TO FILE THE REPORT WITH THE AUDITOR. Vice President Schafer seconded. Motion carried 5 -0. PUBLIC HEARING - CONSIDERATION OF ANNUAL LIQUID WASTE CHARGES TO BE COLLECTED WITH THE GENERAL TAXES Mr. Burns gave a brief overview outlining the process for consideration of annual liquid waste charges. Mr. Burns again explained the sewer rates are not being considered for increase, therefore Proposition 218 procedural rules will not apply. Mr. Burns explained the substantive requirements will apply. Mr. Burns read the requirements of Proposition 218: 1. Revenues derived from the fee or charge must not exceed the funds required to provide the property related service. 2. Revenue from the fee or charge must not be used for any purpose other than that for which the fee or charge is imposed. 0 COSTA MESA SANITARY DISTRICT MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 10, 2000 3. The amount of a fee or charge imposed upon any parcel or person as an incident of property ownership must not exceed the proportional cost of the service attributable to the parcel. 4. The fee or charge must not be imposed for service unless the service is actually used by, or immediately available to, the owner of the property, in question. 5. No fee or charge can be imposed for general governmental services such as police, fire, ambulance, or libraries, where the service is available to the public in substantially the same manner as it is to property owners. PRESENTATION OF REPORT Mr. Hamers presented a report on liquid waste disposal charges for 2000 -01 showing his review of the proposed rate per dwelling unit for the 2000 -01 liquid waste disposal charge. The charges will not be increased for the 2000 -01 fiscal year, and are thereby exempt from the procedural requirements of Proposition 218. Mr. Hamers outlined how the charges for liquid waste disposal meet the substantive requirements of Proposition 218 as follows: 1. Revenues derived from the annual sewer fee charges do not exceed the funds required to provide the sewer service. The charges are calculated by adding together the costs of all the components of providing the service and then • apportioning the required funds to each of the properties connected to the system. The components of providing the service include the yearly capital replacement projects, the maintenance and operation costs of maintaining the system and administration costs. 2. Revenues from the charge is not used for any purpose other than for which the fee or charge is imposed. No funds collected from the charges are used for expansion or augmentation to the sewer system, only the purposes ad designated in the applicable statutes. Similarly, no funds derived from the charges are used for solid waste collection, recycling, or administration thereof. 3. The amount of a fee or charge imposed upon any parcel or person as an incident of property ownership does not exceed the proportional cost of the service attributable to the parcel. Each parcel connected to the system falls into a property category type, which has a related estimated maximum sewer flow. The maximum estimated sewer flow is based on actual flow metering tests along with flow rates calculated and established by other sewer agencies. The total estimated maximum sewer flows and acres of property developed are used to determine the funding contribution from each property category type. Each individual parcel, based on the actual number of residential units or commercial /industrial /other square footage, is assigned its proportional share of the required funds of each property category type. Therefore, each property contributes 0 its proportional share. COSTA MESA SANITARY DISTRICT MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 10, 2000 N. 4. The fee or charge is not imposed for service unless the service is actually used by, or immediately available to, the owner of the property in question. Properties are only charged if they are physically connected to the sewer system. Vacant land or properties with storage or other buildings not receiving sewer service are not charged. 5. No fee or charge is imposed for general governmental services such as police, fire, ambulance, or libraries, but is only imposed for sewer services. The District provides only trash collection and sewer service and all fees collected as sewer charges are used only for related expenses. President Perry verified from Joan Revak, Clerk of the District, that all required notices were duly published. Ms. Revak reported the District received 0 protests to date from a total of 25,437 parcels notified. OPEN PUBLIC HEARING President Perry opened the public hearing, requesting each speaker to limit their protest to three minutes and advising participants that, by law, only a written protest will count. There was no public in attendance. CLOSE PUBLIC HEARING President Perry closed the public hearing. DETERMINATION REGARDING PROTESTS President Perry directed Ms. Revak, Clerk of the District, to tally the number of protests. Ms. Revak determined there were no protests filed from `otal of 25,437 parcels. President Perry determined the protest failed. ADOPT RESOLUTION NO. 2000 -640 CONFIRMING AND ADOPTING THE REPORT AND DIRECTING CLERK TO FILE WITH THE COUNTY AUDITOR Vice President Schafer motioned to adopt Resolution No. 2000 -640, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT OF ORANGE COUNTY, CALIFORNIA, DETERMINING THAT A MAJORITY PROTEST DID NOT OCCUR WITH RESPECT TO THE PROPOSED USER FEE FOR LIQUID WASTE DISPOSAL AND ADOPTING THE REPORT ON FILE WITH THE CLERK OF THE DISTRICT AND DIRECTING THE CLERK TO FILE THE REPORT WITH THE AUDITOR. Director Woodside seconded. Motion carried 5 -0. COSTA MESA SANITARY DISTRICT 9 MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 10, 2000 WRITTEN COMMUNICATIONS Mr. Harriers reported there were no written communications. PUBLIC COMMENTS There were no public comments made. MANAGER'S REPORTS RECYCLING COMMITTEE PUBLIC OUTREACH PROGRAM Mr. Fauth reported the videotaping process is approximately 75 percent complete. Mr. Fauth has some additional scripting to complete and a small amount of videotape, to review. Mr. Fauth will incorporate videotape he shoots with the Media One footage. Directors Worthington and Ferryman have received copies of the script and Mr. Fauth made the script available to all Directors. STANDARDIZED CONTAINER PROGRAM Director Worthington presented the Standardized Container Program Benefits List ® containing ten reasons the District is pursuing the utilization of standardized containers. Mr. Harriers suggested Board Members review the list and refer to it to highlight the top ten benefits the District will receive by using a Standardized Container Program. Mr. Harriers reported specifications for the containers have been determined and requests for proposals mailed out to numerous manufacturers. Mr. Harriers reported Staff is awaiting bid response. LARGE ITEM COLLECTION Ms. Revak reported the seventh week of the Large Item Collection program was completed. A chart was presented depicting a breakdown by week of the goods collected and landfill charges paid. Ms. Revak advised a final report would be prepared at the end of the program showing ,a comparison to the program in previous years. MINI TELEPHONE BOOK RECYCLING PROGRAM Director Worthington reported the mini - telephone recycling program ran from June 3 through July 14, 2000 with bin collection sites at City Hall and the Orange Coast College Recycling Center. A total of 2870 yellow page directories were collected (5.72 tons), which compares with 3920 books (7.84 tons) collected last year. Ms. Revak noted that the lower rate of books collected this year could be attributed to families saving the yellow page directories to include in the fall School Telephone Book Recycling Program when the white pages are distributed. COSTA MESA SANITARY DISTRICT MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 10, 2000 BEVERAGE CONTAINER GRANT FINAL REPORT ®1 Ms. Revak presented the final report submitted to the Department of Conservation on the Beverage Container Recycling Grant. The District was awarded $18,350 in grant funding for the purchase of beverage container receptacles for the grant period November 2, 1998 through June 30, 2000. The report summarized the objective of the District project, "Choose to Recycle" as being a convenient mechanism for the collection of beverage containers at public facilities and venues. The project enabled the District to purchase receptacles for placement at sixteen locations in the District. Ms. Revak reported the containers placed at the high school were not being used appropriately and have been moved to the newly completed soccer complex. The project was successful in providing a heightened awareness of the benefits of recycling beverage containers. SURVEY OF ORANGE COUNTY TRASH HAULING PROGRAMS Director Worthington presented a privately - prepared survey of solid waste rates and services prepared by Hilton Farnkopf & Hobson, LLC. Director Worthington also presented a report showing the rates for unincorporated areas for the County of Orange. HOUSEHOLD HAZARDOUS WASTE PROGRAM SAFETY -KLEEN (CURBSIDE) CHAPTER 11 PROTECTION Director Worthington reported Safety -Kleen has filed for Chapter 11 protection. Director Worthington reported the District would not be affected by the filing in any way. SOURCE REDUCTION AND RECYCLING ELEMENT AB939 UPDATE ON ACTIVITIES ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS POLICE REPORT Mr. Harriers presented a memorandum providing the statistics for the month of July 2000. The number of calls for service for scavenging are as follows: Location Calls for Service Cite /Arrest Area 1 1 2 Area 11 2 1 Area III 2 2 Area IV 0 0 TOTAL 5 5 • 1] COSTA MESA SANITARY DISTRICT L 1 MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 10. 2000 The report contained a detailed listing of the scavenging statistics at the P 9 9 9 request of the Board. DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT Mr. Shef presented the ordinance enforcement summary report for the four - week period beginning June 26, 2000, and ending July 23, 2000. Mr. Shef investigated new complaints and rechecked existing ordinance complaints, reporting the results to Staff. Mr. Shef reported the WAIG area was continually monitored during this period. Mr. Shef reported the large item collection program was monitored and patrolled for scavengers. Mr. Shef reported he did not witness any scavenger picking up white goods from residences. Mr. Shef distributed 40 courtesy flyers to encourage compliance. CMSD STRATEGIC PLAN Mr. Hamers reported Staff will be arranging with the consultant to begin the strategic plan process in September. ® CONTACT WITH MIDWAY CITY SANITARY DISTRICT Mr. Hamers reported he spoke with the manager of Midway City Sanitary District and stated he was informed Midway City Sanitary District has not finished their strategic plan. The Board determined beneficial information could be gained by visiting the Midway City Sanitary District and touring their facility. Staff will coordinate a date and prepare an agenda for the meeting. SAFETY /LOSS CONTROL MEETING OF AUGUST 2, 2000 The minutes for the Safety /Loss Control Committee meeting of June 2000 (rescheduled to August 2, 2000) were accepted as submitted. ENGINEER'S REPORTS EMERGENCY WORK - W. 18TH STREET SEWER Mr. Hamers reported the work on 18th Street required by the City of Costa Mesa was complete and the final item to negotiate was for delay costs by the contractor for the City. Director Ferryman motioned to ratify the manager's actions concerning the emergency work performed on the W. 18th Street sewer. Director Woodside seconded. Motion carried unanimously. COSTA MESA SANITARY DISTRICT MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 10, 2000 12 NORRIS -REPKE INDEPENDENT REVIEW OF COSTA MESA SANITARY DISTRICT 2000- • 2001 CIP REPORT Mr. Hamers reported the yearly Capital Improvement Program was sent for independent review to Norris - Repke, Inc. The Norris -Repke report evaluated the District's Capital Improvement Program, stating the report was concise, well defined, and complete. Mr. Bruce Mattern, PE, of Norris - Repke, Inc. provided some suggestions to the Board, and provided his overall approval of the report. Vice President Schafer motioned to accept the Norris -Repke Independent Review. Director Ferryman seconded. Motion carried unanimously. ORANGE COUNTY SANITATION DISTRICT (OCSD) TRANSFER OF SEWERS TO CMSD Mr. Hamers presented a letter from Orange County Sanitation District (OCSD) dated July 26, 2000, requesting the District to re- approve the conceptual approval of the transfer of the Air Base Trunk Sewer to the District. A map depicting the sewer lines to be transferred was attached to the letter. Mr. Hamers reported CSDOC will rehabilitate the sewers to the satisfaction of the District as well as insure that said sewers are readily accessible for cleaning and maintenance. Mr. Hamers recommended the Board reapprove the language written in the April 13, 1998 letter to CSDOC as follows: The Board of Directors of the Costa Mesa Sanitary District will • consider conceptual approval of the transfer upon CSDOC resolving the issue of where the westerly sewer will be located, on Costa Mesa High School property of City of Costa Mesa property (soccer complex). The Board recognizes that local sewers are more appropriately owned by a local agency such as the Costa Mesa Sanitary District rather than the County Sanitation Districts of Orange County. Director Woodside motioned to approve conceptual approval as stated in the above excerpt of the April 13, 1998 letter with the Costa Mesa Sanitary District manager incorporating language with the results of other agencies paying sewer fees and considerations. Vice President Schafer seconded. Motion carried unanimously. TREASURER'S REPORTS 2000 -2001 COSTA MESA SANITARY DISTRICT BUDGET Mr. Puckett reported he was available to answer any questions the Board may have regarding the 2000 -2001 Costa Mesa Sanitary District Budget. Director Ferryman thanked Mr. Puckett for his report. • • COSTA MESA SANITARY DISTRICT 13 MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 10, 2000 ATTORNEY'S REPORTS 2000 BIENNIAL REVIEW OF CONFLICT OF INTEREST CODE Mr. Burns reported the Political Reform Act requires every local government to review its Conflict of Interest Code biennially to determine if it. is accurate, or alternatively, that the code must be amended. Mr. Burns reported the District automatically adopts any updates from the State law, and are always current. Mr. Burns reported the District would need to look at the designated employees and the categories of disclosure. Vice President Schafer motioned that the Board reviewed the code and employees designated and determined there are no revisions to be made. Director Woodside seconded. Motion carried unanimously. EXCESSIVE CHANGE ORDERS BY CITY AN ABANDONMENT OF CONTRACT Mr. Burns reported an item of interest to the Board in Amelco Electric v City of Thousand Oaks, the Court determined that when a public agency issues excessive change orders to an original public works construction job, that it can constitute an "abandonment" of the contract and allows the contractor to recover for the total cost • of the extra work. LOCAL MEETINGS INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC) EXECUTIVE COMMITTEE MEETING Vice President Schafer attended the ISDOC meeting and reported pricing was set for attendance at the luncheon, $12.00 in advance or $15.00 at the door, due to the lack of RSVPs in a timely manner. Vice President Schafer was congratulated for her appointment to the CSDA seat. Vice President Schafer provided the agenda and materials for the Board's perusal. LOCAL AGENCY FORMATION COMMITTEE ( LAFCO) Vice President Schafer attended the LAFCO meeting and reported a workshop was held in Aliso Viejo to review their incorporation materials. COSTA MESA CHAMBER OF COMMERCE LEGISLATION COMMITTEE Vice President Schafer attended the Costa Mesa Chamber of Commerce Legislation Committee meeting on July 19th and reported Federal, State, and Sanitary District items were discussed. COSTA MESA SANITARY DISTRICT 14 MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 10, 2000 ORANGE COUNTY SANITATION DISTRICT REGULAR MEETING - JULY 19, 2000 Director Ferryman did not attend the July 19th meeting due to illness, but was informed that the Board voted to relocate the sewer line in the Santa Ana River out of the riverbed. Director Ferryman introduced a letter to the State Water Resources Control Board urging the completion of the certification of the statewide Final Environmental Impact Report and adoption of the General Order Covering General Waste Discharge Requirements for Biosolids Land Application. Vice President Schafer motioned to approve the letter. Director Woodside seconded. Motion carried unanimously. Director Ferryman reported OCSD is holding a spill response seminar in September. Mr. Hamers reported the seminar would be valuable for Board and Staff members to attend. Director Ferryman reported the Costa Mesa Sanitary District was recognized at the last meeting for their prompt response and assistance to the College Avenue pumping station spill. WATER ADVISORY COMMITTEE OF ORANGE COUNTY (WACO) Vice President Schafer attended the WACO meeting on August 4th and reported they discussed the following: • TMDL (Total Maximum Daily Load) • South County watershed update • Aliso Management Authority • OCSD • Aliso Creek cleanup effort COUNCIL OF GOVERNMENTS (COG) Vice President Schafer did not attend the COG meeting. SANTA ANA RIVER FLOOD PROTECTION AGENCY EXECUTIVE COMMITTEE MEETING OF JULY 27, 2000 Director Ferryman attended the meeting held at Edison Field and reported it was a fun and informative event. • COSTA MESA SANITARY DISTRICT 15 MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 10, 2000 . CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) 31 ST ANNUAL CONFERENCE - SEPTEMBER 27 -29, 2000 - MONTEREY Ms. Revak reported California Special Districts Association is holding a conference on September 27 through 29th in Monterey, California at the Marriott Hotel. Director Woodside motioned to approve the attendance of any and all Directors wishing to attend the CSDA seminar in Monterey. Vice President Schafer seconded. Motion carried unanimously. Interested Directors will contact Ms. Revak for reservations. SOLID WASTE ASSOCIATION OF ORANGE COUNTY RECEPTION IN HONOR OF LINDA MOULTON- PATTERSON AND MEMBERS OF THE CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD - TUESDAY, AUGUST 22, 2000 Mr. Hamers reported the Solid Waste Association of Orange County will be hosting a reception in recognition of Linda Moulton- Patterson and members of the California Integrated Waste Management Board. The reception will be held on August 22nd from 6:00 to 8:00 p.m. Interested Directors will contact Ms. Revak by August 15th. ® OLD BUSINESS There was no old business discussed. NEW BUSINESS ELECTION 2000 FILING DEADLINE - AUGUST 11, 2000, 5:00 P.M. Ms. Revak reported the deadline for filing is August 11, 2000 at 5:00 p.m. Ms. Revak reported Directors Ferryman and Perry have filed Declaration of Candidacy forms. Ms. Revak reported Richard L. Pasco and Doug Scribner have taken out papers for the Costa Mesa Sanitary District Director seat. Ms. Revak reported Mr. Scribner, a teacher, has filed the papers, but Mr. Pasco, as of 4:00 p.m., August 10, 2000, has not yet returned the Declaration of Candidacy forms. COSTA MESA SANITARY DISTRICT 16 MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 10, 2000 ORAL COMMUNICATIONS Director Woodside wished luck to the Directors running in the election. Mr. Hamers stated Staff was very happy to have Mr. Fauth on board as assistant manager. ADJOURNMENT At 7:25 p.m. President Perry adjourned the meeting. SECRETARY PRESIDENT • • • c" TO: Costa Mesa Sanitary District Board of Directors, z Rob Hamers, Manager /District Engineer FROM: Ron Shef, Ordinance Enforcemebt Officer r DATE: August 27, 2000 SUBJECT: ORDINANCE ENFORCEMENT SUMMARY REPORT This report covers the five (5) week period beginning July 24, 2000 and ending August 27, 2000. The large item collection program ended with this report period and during the remaining weeks effort was focused in those pick -up areas for strict ordinance enforcement and scavenger patrol. Continued one on one with residents was maintained for proper disposal of approved large items. Direct communication with a local gardener about leaving bags.at the curb too early has resulted in cleaner curbs an Anaheim Ave. Sixty three (63) courtesy flyers were distributed to residents. Week No. 1 ending July 30, 2000: A resident complaint on Anaheim Ave..prompted an investigation by enforcement officer over the next two weeks to work with residents and gardeners in eliminating garden trash bags left at the curb days early for collection. All carryover com- plaints were monitored and investigated. Week No. 2 ending August 6, 2000: Scavenger patrol was con- ducted primarily in the large ,item collection area both in the early morning and Aarly evening hours. Suspect vehicle data was recorded for investigation. Week No. 3 ending August 13, 2000: Photos were taken during the large item collection program of suspect scavengers. for identification purposes. The majority of com- plaints received by staff and submitted to enforce- ment officer are for containers placed at the curb too early or left out after collection day. These complaints were all investigated usually within one day with courtesy flyers or direct contact with residents. Week No. 4 ending August 20, 2000: A repeat scavenger was stopped and asked for identification. The suspect indicated he left his license at home, then entered his vehicle and drove away during questioning. Costa Mesa Police were called. They were informed that this suspect has driven away on similar previous stops. This time a detective was assigned to this case who assured enforcement that this suspect will be stopped, based on the data and info reported by District enforcement. Week No. 5 ending August 27, 2000: A root intrusion study requested by District Manager last week was generated and com- pleted by enforcement officer and submitted for review. This report contained input and data based on avail- able consumer products sold a-E several local hardware stores was received and approved by District Manager. Ordinance E cement Report •` .~� =t 7/24/208/27/2000 DATE 1 STREET INDEX ADDRESS I STREET NAME DESCRIPTION OF VIOLATION ACTION 8/4/00 1570 ----2311 E. 18th St. In view Pink flyer 8/4/00 1590 1691E. 19th St. In view Pink flyer 8/4/00 1610 1810! 372 1 1929 E. 20th St. Container at curb Pink flyer -------- - - 8/18/00 Anaheim Ave. Bags at curb - - -- Pink to gardener 8/4/001 18101 1955 Anaheim Ave. At curb Pink flyer 8/24/00 7/25/00 1820E 19101 2180; 2523 Andover PI. Arnold Ave. At curb Pink flyer 2016 6571 Lt curb Pink flyer 7125/00 - - 8/18/00� - Beach St. - - Container in view Pink flyer & bus. card at door -- - i - 22201 - 534 - - - -- - - - -- 2350 �, 283 2350 331 24651 2767 27501 1997 29701 2359 31401 225 i 3140 - 229 - 3170 641 3760! 2351 3760' 24501 4020'; 2572 40201 2578 070 316 & 320[14Wover 4-0-7-0-1- -- 4070 3541 41501 18301 - - -- - ---- 4670! - - -- - - - -- 24361 Bernard St. - -- in view - (Pink flyer 8/24/00 � 8/24/001 Bowling Green Dr. 'I At curb Pink flyer Bowling Green Dr_ !At curb — _- - !At curb 1At curb At curb _ Pink flyer Pink flyer Pink flyer Pink flyer 8/4/001 Bunting Cir. Charle St. Columbia Dr. _ 8/18/00 8/24/00; 8/4/00i 8/4/00 Costa Mesa St. ;At curb -Tire at curb - Pink flyer Regs Pink flyer Pink flyer Pink flyer Pink flyer flyer Pink flyer Pink flyer Pink flyer Costa Mesa St. - - 7/25/00: Cove St. Fordham Dr. Fordham Dr. 1 Container in view 8/24/001 8/24/00 1 I view !At curb In view At curb (Pink 8/24/001 Greenbriar Ln. Greenbriar Ln. Dr_ Hanover Dr. 8/24/001 8/24/001_ IAt curb - - - 8/24/00` jAt curb 8/4/00 8/24/00 Hummingbird Dr. Littleton Pl. !At curb - jAt curb Pink flyer 8/24/001 46701 2442 Littleton PI. I Furniture at curb Pink flyer 8/18/001 48701 1963 Maple Ave. 1At curb Pink flyer 7/25/001 8/2/00. 8 /4 /00 8/23/00 5040 1982 5720 2017 F' 5720 2017 _. .5880 2928 Meyer PI. Palo ma Dr Paloma Dr Y..:. Pemba Dr. ICouch at curb & in view Complaint,follow up Follow up d e Container, boxes, debris in view (Pink & Blue Pink flyer Pi flyerto housekeeper p, ^„ _ w. Pink flyer 8/24/00 6080 298 Princeton Dr. At curb Pink flyer 8/24/00 6080 358 Princeton Dr. At curb Pink flyer 8/24/00 60801 _ 389 1 Princeton Dr. At curb Pink flyer 8/24/00 6080 392 Princeton Dr. In view & furniture at curb Pink flyer 8/24/00 6080 401 Princeton Dr. In.view Pink flyer _ 8/24/00 6080 453 Princeton Dr. At curb Pink flyer 8/24/00 6080 4541 Princeton Dr. In view Pink flyer _ 8/4/001 63101 3001 Robinhood Ln. In view Pink flyer August 2000 8/27/2000 Page 1 of 2 Ordinance Enforcement Report 7/24/2000 - 8/27/2000 DATE 1 8/4/00 STREET INDEX I 6340' ADDRESS 1 1778A -C I STREET NAME I Rogers PI. - DESCRIPTION OF VIOLATION In view ACTION Pink flyer_ - 8/4/00 6340 1786A -C Rogers PI. In view Pink flyer 7/25/00 7/25/00 6380_ 656 6611 2622 Ross St. Ross St. Santa Ana Ave. In view At curb At curb Pink flyer Pink flyer Pink flyer 6380 8/21/00 6590 8/21/OOj 6590 -- - -- 8/21/00 6620 8/21/00 6620 - - 8/4/00 6810 7/25/ 6970 2636 - - 2811 2821Santo 2981 6531 Santa Ana Ave. Santo Tomas St. - 1Debris at curb - - -- 1At curb _ Pink flyer - - -- - - - Pink to resident Tomas St. j In view I In view Pink flyer ---- - -- - -- -- -- -- Pink flyer Pink flyer Sierks St. Surf St. At curb 7/25/001 6970 7/25/001 7390 6611 6771Victoria Surf St. In view Pink flyer St. - jAt curb Pink flyer 7400 7-46-0-1- —8/2-4/0-0-111---- 7460 360 - - — 213 339', Villanova Rd. jAt curb In view Pink flyer I Pink flyer j Pink flyer - - - - -- - Wake Forest Rd. Wake Forest Rd. jAt curb - - -- -- - -- - r � - 7480', 202 -- Wallace Ave. At curb 7/25/00 - — -- - - 02 -- - - - 7/25/00 ' 7480, Wallace Ave. At curb 2078 At curb 8/24/00 7700' - - - -- 25641Yale Pl. Pink flyer Pink flyer Pink flyer Aug 000 8000 2 of 2.