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Agenda Packets - Board - 2008-03-27Arlene Schafer Vice President Jim Ferryman Director 'i. + ... an Independent Special District 'l ( , M a I�) '� Art Perry President Bob Goten Secretary Gary Monahan Director Regular Meeting - Thursday, March 27, 2008 RECOMMENDED I. CALL TO ORDER — 5:30 ACTION p.m. — 628 W. 19th Street, Costa Mesa II. PLEDGE OF ALLEGIANCE — Director Monahan III. INVOCATION — Thomas Fauth IV. ROLL CALL (If absences occur, consider whether to deem those absences excused based on facts presented for the absence — such determination shall be the permission required by law.) V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Reports Minute Approval 1. Sewer System Committee Meeting — January 16, 2008 2. Sewer System Committee Meeting — February 13, 2008 0vtecting our community's heaCth by providing sofid waste and sewer codection services. www.crosdcagov COW ;esaSanitarN Ostylct March 27, 2008 AGENDA Page 2 RECOMMENDED ACTION 3. Recycling Committee Meeting — February 25, 2008 4. Investment Oversight Committee Meeting — February 28, 2008 5. Regular Board of Directors Meeting — February 28, 2008 6. Sewer System Committee Meeting — March 12, 2008 Manager's Reports 7. Refunds No Refunds 8. Occupancy Report and payment to Costa Mesa Disposal — February 2008 Approve 9. Monthly Spill Report to State Water Resources Control Board Receive & File 10. Minutes of Safety /Loss Control Committee Meeting held February 20, 2008 Receive & File 11. Minutes of Human Resources Meeting held March 5, 2007 Receive & File Engineer's Reports 12. Project Status Report Receive & File Treasurer's Reports 13. Financial Reports as of February 29, 2008 Approve 14. Treasurer's Reports as of February 29, 2008 Approve 15. Warrant Register for the month of February 2008 in the amount of Ratify Payments $730,635.48 16. Directors' Compensation and Reimbursement of Expenses for the Approve Compensation Month of February 2008 & Ratify Expenses - - - -- -END OF CONSENT CALENDAR-------------------------------------- - - - - -- VI. WRITTEN COMMUNICATIONS VII. PUBLIC COMMENTS VIII. MANAGER'S REPORTS A. District Yard — 174 W. Wilson Street — CMSD #187 1. Update on Design Phase Accept Report Protecting our community's heafth 6y pnniXing soCsd waste and sewer coif ction services. www. crosdca gov AGENDA March 27, 2008 Page 3 RECOMMENDED ACTION B. CMSD Strategic Plan 1. Year 2007/2008 Strategic Planning Action Items Accept Report a. Special District Leadership Foundation (SDLF) Accept Report b. "Zero Waste" Adopt as Goal C. Sewer System Committee 1. Report on meeting held March 12, 2008 Accept Report 2. CMSD FTP Site as Potential Host for Regional Education Materials Consider 3. Potential Transfer of OCSD Sewers to CMSD Update 4. Project #186 Sewer Lateral Assistance Program Update D. Recycling Reports 1. Waste Diversion Report — February 2008 Receive & File E. Contract Payment to CR Transfer for Recycling Services and Disposal 1. Payment for February 2008 Services Ratify F. Ordinance Enforcement Officer's Report Accept Report G. Subcommittee to Liaison Committee on City Tree Roots Verbal Report H. SDRMA 1. Equipment Lost in Fire Accept Report 2. Theft of Power Cables Accept Report I. Recycling Committee — Monday, March 24, 2008, 12:00 p.m., CMSD Board Room, 628 W. 19th Street, Costa Mesa (Directors Ooten and Monahan) 1. Recycling Committee Goals for 2007/2008 Receive & File 2. Partnership with Costa Mesa High School Life Science Academy; Accept Report Assist in Expanding Recycling Programs 3. IWMD Sub - Regional Meetings and Grant Program Accept Report 4. Fines for Noncompliance with AB 939 Accept Report 5. Unsolicited Documents Accept Report T wecting our community's hmhhz 6y pmvidu' W soCud waste and sewer collection services. www crosdcagov AGENDA 6. "Zero Waste" 7. Request from Macy's South Coast Plaza Home Store to Participate in Composting Demonstration on April 26, 2008 8. Tour of Orange County Landfill for UCI Foreign Exchange Students Thursday, March 6, 2008 9. Report on Other CMSD Recycling Programs X. ENGINEER'S REPORTS A. Waste Discharge Requirements (WDR) B. Project #168 — Irvine Pumping Station Relocation C, Conversion of "Fixture Fees" to "Capacity Charges" XI. TREASURER'S REPORTS A. Budget Calendar for Fiscal Year 2008 -09 Budget B. CR &R - Resolution of Contractual Interpretations 1. Fiscal Year 2006 -2007 2. Fiscal Year 2007 -2008 C. Extension of Audit Services Contract March 27, 2008 Page 4 RECOMMENDED ACTION Accept Report Consider Accept Report Accept Report Update Update Verbal Update Accept Report & Set Date for Budget Study Session Consider Consider Approve Extension D. Budget Adjustment for Project #168 — Irvine Pumping Station Relocation E. Budget Adjustment for Project #175 — Televising CM SD Sewer Lines F. Budget Adjustment for District Yard — Soils Engineer G. Orange County Investment Pool — Seeking to Recover $80 Million Investment XII. ATTORNEY'S REPORTS A. Substitution of Subcontractors Upheld (Titan Electrical Corporation v Los Angeles Unified School District) B. Resolution No. 2008 -749 — Making Findings & Conclusions Pertaining to the Appeal of Sewer Spill Abatement Charges for 3030 Harbor Blvd. (Royal Oaks Property Services) (APN 418 - 151 -07) C. Request for Rate Increase Approve Approve Approve Accept Report Accept Report Adopt Resolution Consider & Approve Increase Protecting our community's health 6y proviSing sofid waste and sewer collection services. www.crosdcagov Cc �Stc . esa. SahA4 .?1St °rICt AGENDA XIII. LOCAL MEETINGS (Includes Reports by all Directors Representing CMSD) A. Orange County Sanitation District (OCSD) 1. Meeting held March 26, 2008 (Director Ferryman) B. Santa Ana River Flood Protection Agency (SARFPA) 1. Meeting held March 27, 2008 (Director Perry) C. Independent Special Districts of Orange County (ISDOC) (Director Schafer) D. Local Agency Formation Commission (LAFCO) E. California Special Districts Association (CSDA) (Director Schafer) F. California Association of Sanitation Agencies (CASA) G. CWEA Conference in Sacramento - April 13 -16, 2008 H. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030 XIV. OLD BUSINESS XV. NEW BUSINESS A. Change of Regular Meeting Date for April 2008 B. Change of Regular Meeting Date for June 2008 C. Costa Mesa Historical Society Membership Dues in the amount of $100.00 D. Lifetime Achievement Award for Becky Bailey - Findley by Costa Mesa Chamber of Commerce on April 4, 2008 XVI. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XVII. ADJOURNMENT March 27, 2008 Page 5 RECOMMENDED ACTION Accept Report Accept Report Accept Report Accept Report Accept Report Accept Report Accept Report Approve Attendance by Director Ooten Report on Matters Pertaining to CMSD Set Meeting Date Set Meeting Date Approve Payment Consider Presentation of Certificate from CMSD Protecting our community's Health 6y providing solid waste and server collection services. u,ww crosdca.gov INVOCATION Invincible Creator, We meet this evening as elected leaders, dedicated Staff and community representatives to ask for Your guidance tonight in reaching the best answers to issues for our community. We further ask for Your blessings and strength to fully understand, evaluate and implement our collective resolutions in meeting District needs and our responsibilities to those we serve. We humbly pray for an abundance of beauty, truth and goodness in for all the inhabitants of the world You have given us. Thank You for Your gifts of consciousness, ethics and a deep sense of purpose as we address the subjects at hand. In Your Name Amen COSTA MESA SANITARY DISTRICT MINUTES OF SEWER SYSTEM COMMITTEE MEETING JANUARY 16, 2008 CALL TO ORDER Board members of the Costa Mesa Sanitary District met in Committee session on January 16, 2008, at 10:30 a.m. at 628 W. 19th Street, Costa Mesa. Director Ooten called the meeting to order at 10:30 a.m. DIRECTORS PRESENT: Jim Ferryman ; Gary Monahan; Bob Ooten; Art Perry; DIRECTORS ABSENT: None; • STAFF PRESENT: Robin B. Hamers, Manager /District Engineer; Thomas Fauth, Assistant Manager; Karl Dulake, Maintenance Supervisor; Joan Revak, Board Secretary/District Clerk /Program Manager; Paul Guzman, Inspector; Debbie Bjornson, Permit Processing Specialist; OTHERS PRESENT: None MONTHLY SPILL STATISTICS Mr. Fauth presented the overall SSO statistics for 2008 which consisted of one spill — from a private pump station failure at 151 Kalmus Dr in the Copper Tree Business Park causing a loss of 1600 gallons of raw sewage to the environment — grease caused zero SSOs, tree roots caused zero SSOs and Other issues such as debris blockage and a pump station failure caused one SSO. Mr. Fauth reported the year -to -date total is 0 gallons lost from the public sewer system to the environment. Data continued to show zero SSOs have occurred in areas National Plant Services, Inc. (NPSI), has cleaned District main lines. Telemetry continues to perform satisfactorily. • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING JANUARY 16, 2008 PAGE 2 PROJECT #168 IRVINE PUMPING STATION RELOCATION - UPDATE ON CONSTRUCTION Mr. Hamers and Mr Guzman updated the committee on the pumping station construction noting that upon completion of the District's construction, the County of Orange will be widening Irvine Avenue from Bristol Street to University Drive. The 21 inch gravity line into the station is 75% complete and the force main is expected to be completed at the end of February 2008. Rain caused a 2 -3 week delay. The Vadnais Corp shoring method caused the parking lot asphalt to fail and it has been coned off for parking. The pump vault bottom well structure is in place but the top section is out of position and Vadnais Corp is to correct the problem if possible. Groundwater is impeding progress as well. Estimated Completion Date (ECD) is the beginning of March 2008. DAMAGE TO CMSD EQUIPMENT FROM RECENT FIRES Mr. Fauth and Mr Dulake reported the Southern California Santiago fires caused a 100% loss of the equipment stored at the JIMNI SYSTEMS site in Irvine. Staff compiled a first - draft equipment schedule and value to submit to the District's insurance carrier, SDRMA, and will refine the list to include rebuilt and date acquired information where possible. SEWER LATERAL ASSISTANCE PROGRAM The application notes "CMSD will contribute up to 50% of the residents' costs in four areas, up to a maximum of $1,800 per parcel ". The purpose is to encourage residents to maintain (clean and CCTV) their laterals on a regular basis to achieve zero SSOs. The Lateral Assistance program remains in the 5 -Year Capital Improvement Program for FY 2007 -08 Through FY 2011 -12 at a level $100,000 per FY. Mr. Hamers expressed his appreciation to the Board for establishing such a successful program that reduces private property sewer spills. Ms. Jackson distributed the latest spreadsheet showing 43 property owners are participating in the program of which 17 are completed. The Committee reviewed the photographs documenting the reconstruction of the CMSD HQ lateral line which Mr Fauth will present to the Chamber of Commerce at the February 21, 2008 breakfast meting. Mr Fauth will keep the Committee apprised of efforts to recover repair costs from SCE for the damage to the lateral line in the ROW from the SCE ventilation vault. • COSTA MESA SANITARY DISTRICT 4r 5AK1£ :jA`,' MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING JANUARY 16, 2008 PAGE 3 POTENTIAL TRANSFER OF SEWER LINES FROM OCSD TO CMSD Staff noted there are six recommended sewer line transfers from OCSD to CMSD. Before acceptance, OCSD would need to clean and CCTV the lines and rehabilitate any deficiencies. Mr. Hamers reviewed Permit Processing Specialist Debbie Bjornson's spreadsheet of the potential yearly sewer charges applicable to the District should the District accept ownership of the OCSD lines inside the District that act more as local lines rather than as trunk sewers. The yearly CMSD revenue is estimated to be approximately $163,000. CMSD PROJECT #101 - WESTSIDE PUMP STATION ABANDONMENT Mr. Hamers reported Director Ferryman and Director Ooten confirmed OCSD's participation in the project. OCSD may be able to begin construction of the regional facility as early as 2010. The two options OCSD costed are as follows: 1. Option 1: $9.0 M for a gravity flow system, or 2. Option 2: $6.6 M to rebuild the City of Newport Beach Pump Station and the force main. PROJECT #175 OCSD GRANT - TELEVISING CMSD SEWER LINES A grant amendment states the CMSD will have the televising completed by July 2009. Director Ooten suggested the grant could be expanded to include repairs as has been the case with Midway Cities Sanitary District. During the televising and inspection, three illegal connections were identified at Acapulco Restaurant, Grand Prix and Taco Mesa. During the recent rain period, Staff enabled the City of Costa Mesa to borrow an older portable pump to assist in drainage. The City serviced the pump with a new starter and battery in appreciation and in preparation for service. DISTRICT YARD -CLOSE OF ESCROW DECEMBER 20, 2007 CMSD entered a 90 -day escrow for the two vacant parcels at 174 West Wilson Street on August 31, 2007 for a total cash purchase price of $900,000.00 including a $75,000.00 deposit into escrow. The site is envisioned as having a 5,166 SF building on an 18,200 SF lot. The District closed escrow on December 19, 2007 to enable seller to follow through with a tax exchange. The District is striving for a "Gold" standard green facility, the first in Costa Mesa. • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING JANUARY 16, 2008 PAGE 4 LOW FLUSH TOILETS Director Ooten has been researching local home improvement stores to ascertain the types and efficiencies of the commodes available'to the public. Director Ooten also researched the subject of high efficiency commodes through WEFTEC and other organizations. SEWER SYSTEM SUB - COMMITTEE TOPICS The Committee recommended Staff review and update the FOG ordinances as necessary and imposed re- inspection charges to FSEs. Mr Fauth will provide an updated FSE listing to Merrill Seiler. NEXT MEETING The next meeting is scheduled for February 13, 2008 at 10:30 a.m. PUBLIC COMMENTS • There were no public comments. ADJOURNMENT Director Ooten adjourned the meeting at 11:30 a.m. SECRETARY PRESIDENT ,7 0 C] COSTA MESA SANITARY DISTRICT MINUTES OF SEWER SYSTEM COMMITTEE MEETING FEBRUARY13,2008 CALL TO ORDER Board members of the Costa Mesa Sanitary District met in Committee session on February 13, 2008, at 10:30 a.m. at 628 W. 19th Street, Costa Mesa. Director Monahan called the meeting to order at 10:30 a.m. DIRECTORS PRESENT: Jim Ferryman ; Gary Monahan; Art Perry; DIRECTORS ABSENT: None; STAFF PRESENT: Robin B. Hamers, Manager /District Engineer; Thomas Fauth, Assistant Manager; Joan Revak, Board Secretary/District Clerk /Program Manager; Karl Dulake, Maintenance Supervisor; Sherry Kallab, Management Analyst; Paul Guzman, Inspector; Joe Limon, Inspector; Debbie Bjornson, Permit Processing Specialist; Janel Jackson, Office Specialist I; OTHERS PRESENT: None MONTHLY SPILL STATISTICS Mr. Fauth presented the overall SSO statistics for 2008 adding three spills — grease caused one SSO, tree roots caused one SSO and other issues such as debris blockage and a pump station failure caused two SSOs. Mr. Fauth reported the year -to -date total is 118 gallons lost from the public sewer system to the environment. Data continued to show zero SSOs have occurred in areas National Plant Services, Inc. (NPSI), has cleaned District main lines, excluding Hotspots. Telemetry continues to perform satisfactorily. Staff will verify whether or not the indicated unpaid backcharges have been paid. _ COSTA MESA SANITARY DISTRICT Fla "_ yep_. ,0.,:. � MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING AA =` FEBRUARY 13, 2008 uy r`Az} PAGE 2 ILLEGAL CONNECTIONS The Committee reviewed the status of correcting the three noted illegal connections at Acapulco Restaurant, Grand Prix and Taco Mesa. Acapulco requires repairs to redirect storm water flows to the OC Flood Control Channel, Grand Prix requires a cap-over the parking lot channel entrance to prevent parking lot storm water from flowing into the sewer system and Taco Mesa informed Paul Guzman the illegal connection will be capped off by the end of February. PROJECT #168 IRVINE PUMPING STATION RELOCATION - UPDATE ON CONSTRUCTION Mr. Harriers and Mr Guzman updated the committee on the pumping station construction. Upon completion of the District's construction, the County of Orange will be widening Irvine Avenue from Bristol Street to University Drive. The Vadnais Corp shoring method caused the parking lot asphalt to fail and it remains coned off for parking. A significant amount of gravel was discovered in the 21 inch line. The size and shape of the gravel (greater than 11/2 inch backfill) indicates illegal dumping into the line. The pump vault bottom well structure is in place but the top section is 3 inches out of position and Vadnais Corp is to correct the problem if possible. Groundwater impeded progress as well. Estimated Completion Date (ECD) is the beginning of March 2008. DAMAGE TO CMSD EQUIPMENT FROM RECENT FIRES Mr. Fauth and Mr Dulake reported the Southern California Santiago fires caused a 100% loss of District equipment stored at the JIMNI SYSTEMS site in Irvine. Staff continues to compile an equipment schedule and value to submit to the District's insurance carrier, SDRMA. Staff will review whether or not the list can be refined to include rebuilt equipment data and date acquired information where possible. Staff is assembling the claim invoices for the stolen components (from CMSD equipment stored at the OC Fairgrounds) for submission to SDRMA. SEWER LATERAL ASSISTANCE PROGRAM The application notes "CMSD will contribute up to 50% of the residents' costs in four areas, up to a maximum of $1,800 per parcel ". The purpose is to encourage residents to maintain (clean and CCTV) their laterals on a regular basis to achieve zero SSOs. The Lateral Assistance program remains in the 5 -Year Capital Improvement Program for FY 2007 -08 Through FY 2011 -12 at a level $100,000 per FY. • • l� COSTA MESA SANITARY DISTRICT "cANi7gQ:;. S? r MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING FEBRUARY 13, 2008 PAGE 3 Mr. Hamers expressed his appreciation to the Board for establishing such a successful program to reduce private property sewer spills. Ms. Jackson distributed the latest spreadsheet showing 66 property owners are participating in the program of which 33 are completed at a $36,314.72 cost to the District. The Committee discussed the five most common scenarios expected to be encountered for sewer lateral applications for financial assistance: 1. Standard — One lateral serving one single family unit - $1,800 maximum; 2. HOA Condo — One lot with one lateral serving any number of units - $1,800 maximum; 3. HOA Townhome or small -lot subdivision for any number of units with each unit occupying its own legal lot - $1,800 maximum; 4. Single parcel with two sewer laterals where property owner may apply for financial assistance not to exceed $1,800 for each lateral; 5. "Shared lateral" or "crow's foot lateral" — each owner may apply for up to $1,800. The Committee reviewed the Powerpoint slideshow Mr Fauth will present to the Chamber of Commerce at the February 21, 2008 breakfast meeting. Mr Fauth will keep the Committee apprised of efforts to recover repair costs from SCE for the damage to the District HQ lateral line in the ROW from the SCE ventilation vault. POTENTIAL TRANSFER OF SEWER LINES FROM OCSD TO CMSD Staff noted there are six recommended sewer line transfers from OCSD to CMSD. Before acceptance, OCSD would need to clean and CCTV the lines and rehabilitate any deficiencies. The yearly CMSD revenue is estimated to be approximately $163,000. CMSD PROJECT #101 - WESTSIDE PUMP STATION ABANDONMENT OCSD may be able to begin construction of the regional facility as early as 2010. The two options OCSD costed are as follows: 1. Option 1: $9.0 M for a gravity flow system, or 2. Option 2: $6.6 M to rebuild the City of Newport Beach Pump Station and the force main. PROJECT #175 OCSD GRANT - TELEVISING CMSD SEWER LINES A grant amendment states the CMSD will have the televising completed by July 2009. Director Ooten suggested the grant could be expanded to include repairs as has been the case with Midway City Sanitary District. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING FEBRUARY 13, 2008 PAGE 4 DISTRICT YARD UPDATE The site is envisioned as having a 5,166 SF building on an 18,200 SF lot. The District closed escrow on December 19, 2007. The District is striving for a "Gold" standard green facility, the first in Costa Mesa. Staff hired two new sewer system maintenance workers. Steve Henson began on February 6, 2008 and Joel Ortiz is expected to start on March 3, 2008. Both are scheduled to provide Hotspot cleaning services using District equipment. LOW FLUSH TOILETS Director Ooten continued researching local home improvement stores to evaluate the types and efficiencies of the commodes available to the public. SEWER SYSTEM SUB - COMMITTEE TOPICS Staff continues to document pump station upgrades and risk reduction activities. NEXT MEETING The next meeting is scheduled for March 12, 2008 at 10:30 a.m. PUBLIC COMMENTS There were no public comments. ADJOURNMENT Director Monahan adjourned the meeting at 11:30 a.m. SECRETARY PRESIDENT • r� �J COSTA MESA SANITARY DISTRICT MINUTES OF RECYCLING COMMITTEE MEETING February 25, 2008 The Costa Mesa Sanitary District Recycling Committee met at 12:00 p.m. at 628 W. 19th Street, Costa Mesa. Directors Present: Bob Ooten, Arlene Schafer Staff Present: Rob Harriers, Tom Fauth, Joan Revak, Sherry Kallab, Denise Gilbert, Janel Jackson Guest: Mike Carey, Orange Coast College Recycling Center Director Ooten called the meeting to order at 12:00 p.m. 0 I. Recycling Committee Goals n Director Ooten reviewed the Recycling Committee goals and minor revisions were suggested. II. Orange Coast College Recycling Center — Guest: Mike Carey A discussion on recycling batteries and fluorescent tubes was held. Mr. Carey advised the Committee that the OCC Recycling Center does not have a source to dispose of these items. The Committee discussed providing pails for batteries to the OCC Recycling Center for collecting batteries. Possible funding could come from the Orange County IWMD grant to the City and District and a meeting between Tom Fauth, Donna Theriault and Mike Carey was proposed to discuss this possibility. The OCC Recycling Center collected about 150 a -waste items in the last month. Mr. Carey advised a press release will be going out from the Public Relations Director on e- waste. The OCC website was updated to notify the public of a -waste collection at the Recycling Center. Mr. Carey also informed the Committee the Recycling Center assisted CR &R by collecting eight 40 -yard bins of Christmas trees. Protecting our community's health by providing solid waste and sewer collection sen*es. www.mudcaAov Sri Costa Mesa Sanitary District Minutes of Recycling Committee Meeting February 25, 2008 Page 2 Additionally, the recycling market is up according to Mr. Carey. The Center recommends the use of reusable products for lunches instead of single -use products. Waste -free lunch is a topic the CMSD is considering by promoting such a program in Costa Mesa schools. III. Focus the Nation Event at Orange Coast College — February 7, 2007 Ms. Gilbert reported she and Ms. Jackson represented the CMSD at a Focus the Nation event held at Orange Coast College. The event focused on environmental issues dealing with global warming and how the public can contribute to a sustainable future. Participants in the event included e -Vocal T- shirts, Amnesty USA, Sierra Club, Save Coyote Hills and Back to Natives. IV. Partnership with Costa Mesa High School Life Science Academy; Assist in Expanding Recycling Programs Ms. Jackson reported CMSD Staff met with several Costa Mesa High School Life Science Academy students and their teacher on January 31, 2008 to discuss their current recycling programs and how the District can assist in providing resources and education. The District offered to partner with CMHS by supplying tools and resources for their events such as a vermicomposting bin for organic waste and scheduling a landfill tour. The District offered to create a personalized source reduction program for the Academy, stressing the importance of reducing the amount of material entering the waste stream. In addition to a source reduction program, CMHS would like to highlight April 13 -19, 2008 National Environmental Education Week with recycling events including an Earth Day event on April 22, 2008. V. IWMD Sub - Regional Meetings and Grant Program Mr. Fauth reported the City and District have not received a response from IW MD with regard to their Grant application. VI. Junk Mail Alternatives It was reported that Mr. Dan Worthington, former CMSD Director, met with the City of Costa Mesa to discuss the possibility of putting a program into place limiting the amount of flyers distributed to residents at their door or gate to the residence. Ms. Revak reported Mr. Worthington will make a presentation at the February 28, 2008 regular CMSD Board of Directors meeting. • Protecting our community's health by providing sofid waste and sewer coffecection services. ,gov Costa Mesa Sanitary District Minutes of Recycling Committee Meeting February 25, 2008 Page 3 VII. School Telephone Book Recycling Contest — November 14, 2007 to December 21, 2007 Ms. Revak reported the award presentations for the 2007 School Telephone Book Recycling Program are well underway with presentations scheduled through the month of March 2008. VIII. Report on Other CMSD Recycling Programs Staff reported increasing Sharps - participating pharmacies will be considered when preparing the 2008 -09 CMSD budget. IX. Public Comments No members of the public were in attendance. Director Ooten adjourned the meeting at 1:20 p.m. Secretary President Protecting our community's Health by providing solid waste and sewer collection services. www.cnudca.ov • • L J COSTA MESA SANITARY DISTRICT MINUTES OF INVESTMENT OVERSIGHT COMMITTEE MEETING February 28, 2008 CALL TO ORDER The meeting was called to order at 5:00 p.m. by Treasurer /Finance Director Marc Davis ROLL CALL Committee Members Present: Director James Ferryman (rotating committee member) Director Arlene Schafer (rotating committee member) Mr. Rob Harriers, Manager /District Engineer Staff Members Present: Mr. Marc Davis, Treasurer /Finance Director Mr. Thomas Fauth, Assistant Manager Ms. Joan Revak, Board Secretary/Program Manager /Clerk of the District Ms. Sherry Kallab, Management Analyst NEW BUSINESS Review of Treasurer's Report Mr. Davis reported that the District's portfolio is earning approximately 4.015% as of January, 2008. Mr. Davis reported, due to the decrease in interest rates, two investments were called in January and two additional investments were called in February. Mr. Davis stated that the timing of the investments being called is good given the need for funds for the District yard. Mr. Davis referred to the call features on page 10 of the January Treasurer's report. Mr. Davis commented that when the District re- invests the funds in late spring or early summer, he would not recommend an investment with a continuous call feature. Mr. Davis noted that the drop in interest rates is easily identified in the chart on page 12 of the January Treasurer's report. Mr. Harriers responded that the District's rate had remained steady for the year and complimented Mr. Davis on a job well done. Status of Springbrook New Modules Mr. Davis acknowledged that Sherry Kallab, District Accountant and Jacque Rogers from his office had been in training with Springbrook for the Fixed Asset and Accounts Receivable modules the District recently purchased. Mr. Davis stated that the plan is to update the District Assets, to ease with asset additions and deletions, using the sewer atlas and a manhole to manhole basis. The new Fixed Asset module will assist in project tracking and provide integration with the General Ledger. The Accounts Receivable module will be used to centralized all District invoicing. Currently at the end of the year the District Accountant has to talk to several individuals to determine what MINUTES OF INVESTMENT OVERSIGHT COMMITTEE MEETING February 28, 2008 Page 2 may be outstanding. Mr. Hamers interjected that most of the District's charges are processed through the County Assessor's Office, but that the Accountant does have to send out some miscellaneous invoices and needs the ability to track those invoices. Mr. Davis mentioned the ease of items falling through the cracks with the current manual procedure being used. Mr. Davis suggested that the time frame to implement the new modules will be the beginning of the next fiscal year to allow time to make changes in the current procedures. Director Schafer asked if the new modules and their implementation could be discussed during the budget study session. Mr. Davis replied that there will be no budget associated with the implementation, but that the item can be discussed at the budget study session meeting. Mr. Hamers questioned if everything is working well regarding the new modules and Ms. Kallab confirmed that it is. Extension of Agreement for Audit Services Mr. Davis noted that for the March Board meeting, he would be bringing the Diehl Evans Audit Services Contract to the Board to exercise the first one - year extension option with a cost of $12,500. The contract was a three -year contract with two one -year options. The third -year audit was just completed this past year and the District has been pleased with the firm's services and professionalism. Mr. Hamers noted that the firm has issued good reports. Mr. Davis commented the firm has been accessible to answer questions and they present the audit report to the Board at no additional costs. Director Schafer asked if their price for the audit was in the ball park of what the charges should be. Mr. Davis stated that we should bid the contract upon completion and that a good price for the audit of a district our size should be around $10,000. PUBLIC COMMENTS There were no items discussed under public comments. ADJOURNMENT The meeting adjourned at 5:20 p.m. Approved by: Secretary, Costa Mesa Sanitary District President, Costa Mesa Sanitary District Board of Directors Board of Directors • • • • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 28, 2008 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on February 28, 2008, at 5:30 p.m. at 628 W. 19th Street, Costa Mesa. PLEDGE OF ALLEGIANCE INVOCATION ROLL CALL DIRECTORS PRESENT: DIRECTORS ABSENT: STAFF PRESENT: President Perry called the meeting to order at 5:30 p.m. Director Ferryman led the Pledge of Allegiance. Mr. Fauth gave the invocation. Art Perry, Arlene Schafer, Gary Monahan, James Ferryman Bob Ooten, absent and excused Robin B. Hamers, Manager /District Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Board Secretary/Program Manager /Clerk of the District; Marc Davis, Treasurer; Sherry Kallab, Management Analyst; Karl Dulake, Maintenance Supervisor; Denise Gilbert, Public Outreach Coordinator; Ron Shef, Ordinance Enforcement Officer OTHERS PRESENT: Mr. Dan Worthington, 2963 Mindanao, Costa Mesa Ms. Gina Keuilian, 1079 Visalia Drive, Costa Mesa Mr. Jim Kolk, 501 Parkcenter, Santa Ana Mr. Steve Welch, 3030 Harbor Boulevard, Costa Mesa COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 28, 2008 PAGE 2 . ...................0........... CONSENT CALENDAR . ............................... Director Schafer motioned to approve the Consent Calendar as presented. Director Ferryman seconded. Motion carried 3 -0 (Director Monahan not yet in attendance.) REPORTS MINUTE APPROVAL Minutes of Sewer The Minutes of the Sewer System Committee System Committee Meeting of January 16, 2008, were approved as Meeting — January 16, 2008 distributed. Minutes of Recycling The Minutes of the Recycling Committee Meeting Committee Meeting — of January 22, 2008, were approved as January 22, 2008 distributed. Minutes of Regular The Minutes of the Regular Meeting of January Meeting — 24, 2008, were approved as distributed. January 24, 2008 Minutes of the The Minutes of the City /Districts Liaison Committee City /Districts Liaison of January 25, 2008, were approved as distributed. Committee Meeting — January 25, 2008 MANAGER'S REPORTS REFUNDS There were no refunds for the month of January 2008. LJ U is • • 11 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 28, 2008 PAGE 3 Occupancy Report and, The Trash Occupancy Count documented a Payment of $196,145.28 decrease of 3 units for the occupancy report for to Costa Mesa Disposal — solid waste collection as of February 1, 2008. February 2008 Therefore, the total for February is 21,424. Monthly Spill Report to State Water Resources Control Board ENGINEER'S REPORTS Project Status Report TREASURER'S REPORTS Board directed Staff to prepare a warrant for $196,145.28 for February 2008 collection based on occupancy report. Said payment in the amount of $196,145.28 to Costa Mesa Disposal to be ratified on the March 2008 warrant register. The Monthly Spill Report to the State Water Resources Control Board (SWRCB) for January 2008 was accepted as submitted. The Project Status Report dated February 2008 was accepted as submitted. Financial Report as of The Financial Report as of January 31, 2008 was January 31, 2008 accepted as submitted. Treasurer's Report as of The Treasurer's Report as of January 31, 2008 January 31, 2008 was accepted as submitted. Warrant 2008 -08 for Warrant Resolution #CMSD 2008 -08 was January 2008 in the approved, authorizing the President and Secretary amount of $996,316.98 to sign the warrant ratifying the payment of certain claims and demands, and specifying the funds out of which the same were paid in the amount of $996,316.98. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 28, 2008 PAGE 4 Directors Expenses for the Director Compensation and Expense Month of January 2008 Reimbursements for the Month of January 2008 were approved and ratified as follows: Director Ferryman: $663.00 President Perry: $1,105.00 Vice President Schafer: $1,326.00 + 210.08 Director Ooten: $1326.00 + 10.10 Director Monahan: $663.00 .......................... END OF CONSENT CALENDAR ......................... WRITTEN COMMUNICATION Ms. Revak reported receiving a thank you letter from Brownie Troop 226 for the presentation on recycling programs. Ms. Revak reported the District received a letter from St. Joachim's school thanking the . District for their award from participation in the Telephone Book Recycling Program. Ms. Revak reported receipt of a letter from the Orange County Fair and Event Center thanking Mr. Karl Dulake for his participation in 2008 Maintenance Mania. Ms. Revak reported receipt of a letter from Ms. Stacy deBoom, Principal, Paularino Elementary School, dated February 14, 2008, thanking the District for their award from participation in the Telephone Book Recycling Program. PUBLIC COMMENTS There were no comments made. MANAGER'S REPORTS PRIVATE PROPERTY SEWER SPILL AT 3030 HARBOR BLVD. Mr. Burns provided a brief introduction of the private property sewer spill at 3030 Harbor Blvd occurring on October 5, 2007 and October 6, 2007. Mr. Burns provided an overview of the informal hearing procedures. President Perry requested to hear from Staff. • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 28, 2008 PAGE 5 • Mr. Hamers introduced Mr. Fauth, Assistant Manager; Mr. Dulake, Maintenance Supervisor; and Mr. Kolk, FOG Control Inspector, to Mr. Welch, describing their job functions with the Costa Mesa Sanitary District and how they will participate in the hearing. Mr. Fauth provided an overview of the documentation provided in the Board packet and sent to the property owners. Mr. Fauth reported two spills occurred at 3030 Harbor Boulevard, one on October 5, 2007 and one on October 6, 2007. Mr. Fauth stated the two spills occurred as a result of a grease - blocked lateral line leading from a grease interceptor for Wingnuts and Daphne's. The District, the City of Costa Mesa and C &R Drains were on site to clean the lateral and contain the SSO from entering the storm drain on Harbor Boulevard, and successfully did so. While the cleanup effort was on- going, the District made efforts to contact the responsible party for the grease interceptor. Mr. Benny Ang Gandana arrived on site but did not have any line cleaning equipment. C &R Drains cleaned large grease logs from the lateral line and reported to the District the sizable logs of grease that were moved down into the District's main line. Mr. Fauth referred to a series of photographs posted on the wall and numbered for reference. Mr. Fauth referenced the photographs taken the day of the sewer spills by Mr. Karl Dulake, Maintenance Supervisor. Mr. Fauth described photo Number 1, a picture of Harbor Boulevard. Photo Number 2 shows the spill as it was leaving the clean out and going into the street, then traveling down toward the storm drain. Photo Number 3 is a photo of the grease covered grease interceptor with the cover removed. Photo Number 4 is a photo of a cleanout on the property with water bubbling up from the pick hole. Mr. Fauth pointed to photograph Number 5 and stated it was a closer view of the wastewater draining toward the storm drain. Mr. Fauth pointed to photo Number 7, stating the standard procedure is to block the storm drain to prevent any environmental impact from raw sewage entering the storm drain. L_J COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 28, 2008 PAGE 6 Mr. Fauth showed photos 8 and 9, depicting the spill in the street. Mr. Fauth stated there were two spills at the same location, the first one totaling 570 gallons and the second spill on the next day totaling 420 gallons. Mr. Fauth stated the reason the spills occurred is poor maintenance of the grease interceptor. Mr. Fauth reported the grease was flowing out and into the lateral line because the interceptor was so full. Mr. Fauth stated every food service establishment in the District has been given detailed compliance standards to make sure sewer systems do not overflow. • • Mr. Fauth reported the second event on October 6, 2007 occurred because the interceptor was not cleaned out after the first spill. Mr. Fauth stated Mr. Benny Ang Gandana thought he could wait until the following week to address the cleaning and he was informed that was not acceptable and was warned on October 5, 2007, that an additional spill could occur. 0 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 28, 2008 PAGE 7 is Mr. Fauth stated Mr. Dulake was able to respond to the first spill within ten minutes. Mr. Dulake responded to the second spill within 20 minutes. Mr. Dulake had been given the business card for Mr. Gandana during the spill of October 5 and attempted to contact him by telephone four times without success upon notification of the second spill of October 6, 2007. The District then went forward and contacted C &R Drains to assist with addressing the second spill. Mr. Fauth reported the second spill was not a result of C &R Drains not doing an adequate job of cleaning the lateral line on October 5, 2007, and stated C &R Drains did what they had to do to prevent the SSO from entering the storm drain. Mr. Fauth reported additional grease entered the line over night and the next day and caused the second spill. Mr. Fauth reported the spills could have been prevented with proper cleaning of the grease interceptor and the lateral line. Mr. Fauth stated the charges for both spills totaled to $4,722.02. A letter dated November 8, 2007, was sent by Mr. Fauth to Costa Mesa Square LLC outlining the events and providing photographs, a timeline, and a request for payment for the cleanup efforts. Mr. Fauth received a response letter on December 26, 2007, from Mr. Steve Welch, Royal Oak Property Service, regarding the charges. Mr. Fauth outlined the response from Mr. Welch stating Mr. Welch felt the District's actions were excessive and the landlord was never given an opportunity to address the matter. The letter stated Mr. Welch was not aware of any ordinance that allowed the District to come onto private property to address a normal backup. Mr. Rob Hamers, Costa Mesa Sanitary District, wrote a response letter to Mr. Welch on January 11, 2008. Mr. Fauth provided an overview of that response letter. Mr. Fauth stated District does not consider the sewer spill in question "a normal backup." Raw sewage was flowing from the private property into Harbor Boulevard so far that the effluent had passed the median and was being carried along the street by cars traveling both northbound and southbound. The sewer spill from the property was causing a serious health and safety concern for the public. Mr. Fauth explained that the Costa Mesa Sanitary District is an independent special district and not part of the City of Costa Mesa as believed by Mr. Welch. The District had a right to enter property for the purpose of inspection and maintenance of sanitary and waste disposal facilities and may terminate service to property that is being operated in violation of District regulations (Health & Safety Code § 6523.2). The District is authorized to charge the responsible person for the costs of abatement of such a sewer spill. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 28, 2008 PAGE 8 Mr. Fauth addressed the issue of the property management service not being given an opportunity to address the issue themselves. Mr. Fauth explained that the food establishments in the City of Costa Mesa have been given detailed compliance standards to prevent spills of this type from occurring. The business was specifically advised to clean the grease interceptor on August 7, 2007, by Mr. Jim Kolk, CMSD Inspector. As to the date in question, the sewer spill started on October 5, 2007, at 12:30 p.m. and the CMSD maintenance supervisor had the spill blocked by 1:00 p.m. The CMSD sewer truck cleaned the site by 3:50 p.m. and departed. The property management contractor did not arrive until 6:00 p.m. and could only pump out half of the grease interceptor since he was half full upon arrival. The next day, a new sewer spill occurred at 5:00 p.m. due to the insufficient work the prior day by the property management's interceptor cleaning company. The District responded again and vacuumed the site and cleaned the lines by 7 :00 p.m. The CMSD response notes show that calls were made to the property management's contractor but there was no response to those calls. Mr. Hamers' letter advised Mr. Welch the District is required to enforce grease control measures at food service establishments to prevent sanitary sewer overflows (SSOs) from reaching the storm drain (and thereafter the ocean) under an order by the State Water Resources Control Board and under the US EPA Clean Water Act. Each business is under a duty not to allow grease accumulation to contribute to an SSO. The establishment, the property owner, and the District are subject to substantial fines for violations. Mr. Fauth stated the property management corporation is entitled to a hearing on the District's abatement charges. Materials to substantiate the charges were provided to Mr. Welch in the letter from Mr. Fauth. Mr. Hamers advised Mr. Welch the remedies available to the District at such a hearing include imposing the charges on the responsible person, requiring retrofitting to a better device or increased cleaning, or, in serious cases, termination of service. Mr. Hamers' letter requested Mr. Welch to provide any additional materials that he would like the Board to consider. Mr. Hamers attached pertinent section from the Costa Mesa Sanitary District Operations Code. Mr. Fauth read Section 7.09.041 Prohibition. Every owner, tenant and persons using property shall have a duty not to cause, permit or allow the accumulation of grease in the District's sewer line so that sewage spills may occur. • Mr. Fauth also read Section 7.09.050 Abatement. ...District may charge the responsible person for that damage and for the abatement costs thereof. 0 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 28, 2008 PAGE 9 Mr. Fauth stated Mr. Benny Ang Gandana was unable to respond so the District responded in the interest of public safety. Mr. Hamers introduced Mr. Jim Kolk, FOG Control Inspector. Mr. Kolk stated food establishments are inspected on routine basis with frequency based upon relationship to previous problems, known issues, or known maintenance compliance issues. Mr. Kolk stated the facilities where the spills occurred had been increased from the normal annual inspection to a semi - annual inspection based on compliance history with the interceptors. Mr. Kolk stated the interceptor is a common interceptor shared by multiple tenants. Mr. Kolk stated photo Number 3, the interceptor box, is a photograph of the sample box and that it should contain fairly clear water - there shouldn't be any visible grease. The separation of grease and solids is supposed to occur prior to the sample box. Mr. Kolk stated when he sees grease in the sample box it is indicative of improper maintenance of the interceptor, improper service of that interceptor, or some other issues with the discharge. During the initial phase of the FOG control program, Mr. Kolk stated he provided each facility in the District with a notebook containing the rules and regulations of the FOG control program, the Costa Mesa Sanitary District Policies, log sheets, a CD, a poster and some general guidelines as to their responsibilities in the FOG program as well as verbal education with the manager on site at the time. The minimum service time for a grease interceptor is three months. It must be pumped a minimum of once every three months. The criteria for maintenance is called the 25% rule which states that the floating FOG (fats, oil, and grease) in addition to the depth of the solids cannot exceed 25% of the depth of the interceptor. For example, if an interceptor is 4 feet deep, floating FOG is 6 inches, and the solid sediment is 6 inches, the interceptor is at 25 %. Levels above 25% result in reducing the amount of separation capacity that the interceptor has and reducing the effectiveness of the interceptor. This assists in determining how frequently a grease interceptor should be cleaned. Director Monahan arrived at 5:57 p.m. Mr. Dulake stated the timeline does not reflect some items he would like clarified for the record. Mr. Dulake showed there was a timeframe of almost an hour before C &R Drains was on the scene. During this time, multiple people in the CMSD office were attempting to locate a responsible person to contact to notify them of the sewer spill. Mr. Dulake stated C &R Drains had a very fast response to the spill and was on the scene within five minutes of being contacted. Mr. Dulake reported once the spill was being cleaned and contained, that is when he walked around and found the grease interceptor. It was at that time he contacted Mr. Kolk to notify him of the spill. 40 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 28, 2008 PAGE 10 Mr. Dulake stated when he received the call for the spill on October 6, 2007, he recognized the address as the same one from the day before and immediately attempted to contact Mr. Benny Ang Gandana via his business card before Mr. Dulake left his home to attend to the spill. Mr. Dulake stated he placed an additional call to Mr. Gandana as he was driving toward the spill location and the call went straight to voice mail. Mr. Hamers requested Mr. Fauth address Mr. Welch's comment that the spill on the second day occurred because the District did not do a sufficient job during the clean up of the initial spill on October 5, 2007. Mr. Fauth stated the responsibility for the grease interceptor and maintenance of the lateral is that of the property management company, or the property owner, or the occupant of the facility, depending on the arrangements they have. It is not the District's responsibility to maintain any grease interceptors or lateral lines. Mr. Burns requested clarification as to how many people in the CMSD office were working on locating the management company to report the problem and allow them to respond. Mr. Dulake stated he was speaking to Mr. Fauth and he could hear him speaking to Debbie Bjornson and Denise Gilbert in an effort to locate the appropriate party to call. Mr. Fauth stated they were also in communication with Target to ascertain who the property management company was. President Perry requested Mr. Welch speak on the matter. Mr. Welch stated he agrees the spills did occur and that over the years they have had a lot of interaction with the FOG inspectors and been very responsive with their requests. Mr. Welch stated he has spoken multiple times with Mr. Kolk and they have had no violations. Mr. Kolk stated he agrees they have been very responsive when contacted, but stated the problem is that they have to contact them due to insufficient maintenance. He stated the interceptors are not maintained until they contact them and while they are very responsive, they are not supposed to wait until contacted. Mr. Welch stated there are six interceptors for which they are responsible. They have a reputable company servicing the interceptors. Track records for services are available. Mr. Welch stated they have a great line of communication and found it difficult to believe they had trouble getting hold of someone. Mr. Welch stated it was 5:30 p.m. when he received a call regarding the first spill. Mr. Welch objected to the plumber being the point of contact. • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 28, 2008 PAGE 11 Mr. Burns requested Mr. Welch clarify his position with the management firm. Mr. Welch stated his name is Steve Welch he is with the management firm, but he is not the property manager. Mr. Burns inquired which property. Mr. Welch stated Costa Mesa Square shopping center, which includes the businesses in discussion,, Daphne's and Wingnuts. Mr. Welch stated the line was clear at 3:05 p.m. and he received a call at 5:30 that they needed to get someone there to pump down the interceptor. By 6:30 Mr. Benny Ang Gandana arrived. He had standard cleaning equipment, but no jetter. Darling arrived and pumped the top of the interceptor. Mr. Welch stated he had a plumber and a pumping truck on site within 60 minutes. Mr. Welch stated by the time they got there, the issue had been cleared. Mr. Welch expressed he felt the costs they incurred to summon a plumber were not necessary. Mr. Welch stated his pumping contractor, Darling, expressed that the interceptor was pumped down to within normal operating levels, both when they arrived and when they left the premises. Mr. Welch stated the blockage was not within the property, but within the street. Mr. Welch stated he was not contacted at all during the second spill on October 6, 2007. Mr. Welch stated the District should not have tried to contact his plumber directly; they should have contacted the property management company. Mr. Welch stated if he were unable to contact that particular plumber, he would have contacted another plumber from his arsenal of plumbers that he maintains for an emergency. Mr. Welch questioned if C &R Drains stated, per their report, that everything was okay, why did it back up again? Or was it the City sewer that backed up again? Mr. Welch stated that in looking at the plans and doing the math, he feels the blockage was definitely off his property. Mr. Welch stated he was asked to jet the lines again and reported they did. He stated they were asked to camera the line and stated they did that as well and could find no problems with the line. Mr. Welch stated Darling pumped down the interceptor again and that they pulled off no solids, but foggy water. Mr. Welch stated the owner's position is they were not given an opportunity to deal with the problem first and that every store manager in the center has the management's contact number. Mr. Welch further stated Target has a contributing use of the sewer line as well, yet his company is being charged for the blockage response, not the Target center. President Perry asked Mr. Welch if he had any questions for Staff. Mr. Welch stated he did not. President Perry asked if Staff had questions for Mr. Welch. President Perry asked if the Board had any questions. Director Ferryman inquired whether or not the phone number Staff was calling was the correct phone number. Mr. Fauth stated the number dialed was directly off the business card of Mr. Gandana. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 28, 2008 PAGE 12 Mr. Fauth stated Mr. Dulake inquired of the managers at both Wingnuts and Daphne's for the phone number of the management company and was told they did not have one. Mr. Dulake stated he inquired at Wingnuts, Daphne's, Starbucks, and Baja Fresh and none of them could or would produce a phone number for management. Mr. Dulake stated that Mr. Benny Ang Gandana personally gave him his business card and said if there were any problems, to call him. Director Monahan asked President Perry to ask what the quarterly service is that Darling provides for the shopping center for this grease interceptor. Mr. Welch stated quarterly service includes the interceptor being pumped down all the way, all solids, all water, and scraping of the sides of the interceptor. There is an inspection of the baffles inside the unit and the unit is put back into service. Director Monahan inquired when the last time Darling was out to service that grease interceptor. Mr. Welch stated they were on site in July and then August and then the 5th and the 8th and then again on 11 -14, so on that interceptor, almost monthly. • Director Monahan asked if they were there in July and August, and then not again until the spill in October. Mr. Welch stated that was correct. 0 Director Monahan stated the notes contain the words "Wingnuts and Daphne's needs cleaning." Director Monahan asked Mr. Kolk what exactly that means and asked if there was a cleaning after that inspection. Mr. Kolk stated the note refers to the fact that the interceptor that services Wingnuts and Daphne's requires a full pump out. Mr. Kolk stated his understanding is they followed up on October 16, which is after the spill. Director Monahan asked for clarification as to the fact that the August notes mention the interceptor needed to be pumped out and that it had not been pumped out before the spill. Mr. Kolk stated it was inspected on July 31 st and found the interceptor to be at 83% full. A follow -up inspection was done on August 4, and he found that it had been pumped out. Director Monahan inquired whether the interceptor had been cleaned again after August and before the spill in October. Mr. Welch stated his records show it was pumped on August 2nd. • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 28, 2008 PAGE 13 Director Monahan asked if Darling was out in July to clean the interceptor. Mr. Welch stated that is what his records show. Director Monahan asked if he had records prior to July. Mr. Welch stated he did not have them with him, but he would be happy to provide them to the Board. Director Monahan asked for the date in July that it was pumped. Mr. Welch stated it was pumped and cleaned on July 7. Director Monahan summarized it was pumped on July 7, and on July 31 it was noted to be at 83% full. On August 4 it was pumped clean, and it was not pumped again and 60 days later they had a spill. Director Monahan noted it filled to 83% in 24 days, then he summarized he could logically state in 24 days, or 35 days if it was slow, it is going to be full again. Mr. Dulake asked to address two comments. Mr. Dulake said Mr. Welch made the comment that photograph Number 4 shows the point of connection for Target. Mr. Dulake stated during his survey of the property, referencing photograph Number 9, that up on the sidewalk, back up past the sign, a manhole cover was opened by Mr. Dulake and C &R Drains and that water flows out from the line from Target so that means that Mr. Welch's line flows all the way there, makes a turn, and heads up to the District sewer line. Mr. Dulake stated the District sewer line is on the west side of Harbor Boulevard in the number 3 lane, on the other side of the street, almost into the curb line of the southbound number 3 lane, meaning the lateral line and responsibility is all the way across Harbor Blvd, which may have been why Mr. Welch stated he thought the District's line was blocked. Mr. Hamers thanked Mr. Welch and Staff. Mr. Hamers summarized a few of Mr. Welch's points. Mr. Welch commented that the spill occurred at 12:00 and he was not notified until 5:00 p.m. Mr. Hamers stated it is not the District's duty to call Mr. Welch, it is Mr. Welch's duty to not allow the spill to occur by adhering to Mr. Kolk's recommendations and adhere to the District's very thorough FOG control program. Mr. Hamers stated with respect to Darling's work at the interceptor, drawing attention to photograph Number 3, Mr. Hamers stated the picture shows an interceptor that is clearly not being maintained as it should be. Mr. Hamers stated Director Monahan was very clear in identifying that this interceptor needs monthly maintenance. Mr. Hamers stated Mr. Dulake made the point that Target is not involved since it is connected separately to the District's system, which indicates the true cause is substandard maintenance of the grease interceptor. Mr. Hamers stated what should have occurred is that after C &R Drains response, Mr. Welch's plumber should have hydrojetted the line and should have cleaned the interceptor so that there would have never been a second spill. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 28, 2008 PAGE 14 Mr. Hamers stated it was made clear to Darling and Mr. Benny Ang Gandana that the interceptor needed a thorough cleaning during their response to the spill on October 5. Mr. Hamers stated Staff did not assure Mr. Benny Ang Gandana that everything was okay and the plumber and Darling could go home. Mr. Hamers stated the fact that Darling did not immediately finish cleaning the interceptor the next moming indicates there is substandard maintenance of the interceptor. Mr. Hamers stated Mr. Welch's representatives should have responded with cleaning the interceptor the following morning which would have prevented the second spill. Mr. Hamers addressed the comment by Mr. Welch that the blockage must have been in the District main line and that the District line may have been the cause of the spill. Mr. Hamers stated if there was a blockage in the District main line, all the laterals upstream would have backed up as well, but none of the other properties on Harbor Blvd. backed up. Mr. Hamers reiterated it is not the District's responsibility to clean Mr. Welch's lateral line, it is the District's responsibility to stop the sewer spill. Mr. Hamers stated he did not see any reason why there should not be a 100% finding of Mr. Welch being responsible to pay the abatement charges enforced by the District. President Perry asked Mr. Welch if he wanted to offer a rebuttal. Mr. Welch stated he has a good track record at the Center. Mr. Welch stated the minor issues that have occurred have always been taken care of in a timely manner. Mr. Welch stated some of the evidence that came up at the meeting was not known to them before and he still feels strongly that management was not given enough notice to deal with the issue. Mr. Welch stated he feels he has adequate maintenance for the system. Director Ferryman inquired whether or not Mr. Welch would be scheduling monthly cleaning for this interceptor. Mr. Welch stated he would monitor the reports and percentages and will adjust as needed. President Perry thanked Mr. Welch for coming to the meeting. Director Monahan inquired whether or not the Board was able to adjust or put conditions on the amount of the abatement charges. Mr. Burns stated the Board can adjust the amount placed before them. Mr. Burns advised Director Monahan that he could participate in the discussion, but should abstain from voting as he did not hear all the evidence due to arriving after the hearing began. • • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 28, 2008 PAGE 15 Ms. Keuilian commented that Mr. Welch should notify his tenants of the chain of contact in the event of an emergency. Mr. Welch stated every tenant has the contact information but managers are changed frequently and their line of communication within their own corporate structure is very difficult. Mr. Welch stated managers can change as often as every few weeks. President Perry closed the hearing and opened discussion. Discussion was held. Director Monahan recommended removing the line item for administrative invoicing fees from the charges assessed. Director Ferryman motioned to assess full charges of $4,722.02 to the property management company. Director Schafer seconded. Motion carried as follows: Ayes: Schafer, Ferryman i Noes: Perry `0 Abstentions: Monahan Mr. Burns will prepare an appropriate decision in resolution form incorporating the findings of Staff offered to the Board as being the basis for their decision. Mr. Welch left the meeting at 6:40 p.m. DISTRICT YARD - 174 W. WILSON STREET - CMSD #187 UPDATE ON DESIGN PHASE Mr. Hamers reported Staff is working on the design phase of the District Yard property located at 174 W. Wilson Street. Mr. Hamers reported Staff is looking forward to achieving the LEED Gold accreditation. CONSULTANT PROPOSAL FOR GEO-ETKA, INC. SOILS ENGINEER Mr. Hamers presented a proposal from Geo -Etka, Inc. Director Ferryman motioned to approve the proposal, not to exceed $2,900.00 for drilling and $350.00 for review of plans, subject to contract review and approval • by the attorney for the District, Mr. Burns. Director Schafer seconded. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 28, 2008 PAGE 16 Motion carried as follows: Ayes: Perry, Schafer, Ferryman, Monahan Noes: None CMSD STRATEGIC PLAN YEAR 2007/2008 STRATEGIC PLANNING ACTION ITEMS Director Schafer requested Staff add the District's intention of obtaining the District of Distinction award from CSDA to the Strategic Plan. Ms. Revak will add the item to the Strategic Plan. SEWER SYSTEM COMMITTEE REPORT ON MEETING HELD FEBRUARY 13, 2008 Director Monahan reported three illegal connections have been identified and Staff is working on the issue. POTENTIAL TRANSFER OF OCSD SEWERS TO CMSD Mr. Harriers reported Mr. Burns has been working with OCSD staff regarding the transfers. Mr. Burns stated there are no new items to report on the issue. PROJECT #186 SEWER LATERAL ASSISTANCE PROGRAM Director Monahan reported the Sewer Lateral Assistance Program is doing well and reported they may be working into next year's budget by the end of the fiscal year. APPROVAL OF SPECIAL CASE SCENARIOS Mr. Hamers presented drawings and a brief narrative of five cases of funding sewer lateral assistance. Director Monahan inquired whether there is a process whereby a resident who is unhappy with the determination on his property could seek an appeal of the decision. Mr. Burns suggested adding a provision to allow any property owner who is dissatisfied with the reimbursement allocated to their property to come to the Board and make a request for reconsideration. • • • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 28, 2008 PAGE 17 Director Monahan motioned to approve the program parameters with the request for reconsideration provision and delegation of authority to the Manager /District Engineer to determine reimbursement levels. Director Schafer seconded. Motion carried 4 -0. 243 E. 20TH STREET, COSTA MESA Director Monahan motioned to approve reimbursement for the sewer lateral work at 243 E. 20th Street as it met the approvals granted in the prior item on the agenda. Director Schafer seconded. Motion carried 4 -0. PRESENTATION TO THE CHAMBER OF COMMERCE - FEBRUARY 21, 2008 Mr. Fauth prepared a presentation to the Chamber of Commerce breakfast meeting members. Mr. Fauth reported the presentation was well received and a handout was distributed. RECYCLING REPORTS WASTE DIVERSION REPORT - DECEMBER 2007 Ms. Revak presented the Waste Diversion Reports for January 2008 showing a 50.43% diversion rate. The report was received and filed. CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL PAYMENT FOR JANUARY 2008 SERVICES Ms. Revak presented the Invoices for January 2008 recycling services and disposal. Director Schafer motioned to ratify contract payment to CR Transfer for recycling services and disposal for the month of January 2008 in the amount of $171,149.48. Director Ferryman seconded. Motion carried as follows: Ayes: Perry, Schafer, Ferryman, Monahan Noes: None Director Schafer motioned to ratify contract payment to CR Transfer for recycling services and disposal for Santa Ana Heights for the month of December 2007 in the amount of $10,160.44. Director Ferryman seconded. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 28, 2008 PAGE 18 Motion carried as follows: Ayes: Perry, Schafer, Ferryman, Monahan Noes: None ORDINANCE ENFORCEMENT OFFICER'S REPORT Mr. Shef presented the Enforcement Report for the month of January 2008. Mr. Shef reported trash containers were blown around during the winds resulting in scattered debris. Mr. Shef distributed approximately 20 courtesy notices to residents. Director Monahan inquired whether or not the issue of trash in a previously mentioned alleyway was handled. Mr. Hamers reported he had a discussion with CR &R regarding the item. Mr. Shef reported he calls in any graffiti he notices on trash containers. SUBCOMMITTEE TO LIAISON COMMITTEE ON CITY TREE ROOTS Mr. Hamers reported he emailed Mr. Allan Roeder requesting a date to continue discussing the issue of City tree roots. Mr. Hamers has not yet received a response. CR &R RESOLUTION OF CONTRACTUAL INTERPRETATIONS Mr. Davis reported the item is not ready for discussion and will be brought back to the Board at the next regular meeting. EQUIPMENT LOST IN FIRE Mr. Fauth reported he contacted both Jimini Systems and FEMA. Mr. Fauth reported Jimini Systems had insurance to cover $20,000 worth of their $50,000 in damages with no coverage left to address the District's loss. Mr. Fauth contacted FEMA and found out FEMA will not consider payment until all other insurances have been paid. Mr. Fauth reported there is no time limit for the District to place a claim. The support information is being finalized for submittal to SDRMA and should be completed by the next regular board meeting. • • .7 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 28, 2008 PAGE 19 PERSONNEL UPDATE — MANAGEMENT ANALYST Mr. Fauth reported approximately 70 people applied for the position of management analyst. Four applicants were interviewed, with current CMSD Accountant Ms. Kallab being the most qualified applicant for the position, therefore, Ms. Sherry Kallab was awarded the position of Management Analyst. Ms. Kallab prepared an advertisement for a new accountant and applications are being received. Mr. Hamers reported the two maintenance workers have been hired. RECYCLING COMMITTEE — MONDAY, FEBRUARY 25, 2008 —12 :00 P.M., CMSD BOARDROOM, 628 W. 19T" STREET, COSTA MESA (DIRECTOR OOTEN, AND SCHAFER) RECYCLING COMMITTEE GOALS FOR 2007/2008 Director Schafer reported the Committee reviewed the goals for 2007/2008. ORANGE COAST COLLEGE RECYCLING CENTER (GUEST MIKE CAREY) Director Schafer reported Mr. Mike Carey of Orange Coast College Recycling Center _was the guest speaker. The Committee and Mr. Carey discussed partnering in several areas such as e- waste. Discussion was held regarding developing a battery collection program with Orange Coast College Recycling Center. Mr. Fauth and Donna Theriault will discuss options available. Mr. Fauth stated there are funds available in the District's program to provide battery collection containers to Orange Coast College Recycling Center. Mr. Fauth reported they discussed options for collection of fluorescent light bulbs. PARTNERSHIP WITH COSTA MESA HIGH SCHOOL LIFE SCIENCE ACADEMY: ASSIST IN EXPANDING RECYCLING PROGRAM Director Schafer reported CMSD Staff met with two Costa Mesa High School Life Science Academy students and their teacher on January 31, 2008 to discuss their current recycling programs and opportunities for the District to assist in providing resources and education. JUNK MAIL ALTERNATIVES Director Schafer reported the committee discussed options to limit junk mail. Mr. Dan Worthington passed around a sack containing three month's worth of junk mail he collected from what was delivered to his driveway, hanging on his doorknob, and placed on his front porch - approximately 7 pounds of unsolicited COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 28, 2008 PAGE 20 trash. Mr. Worthington suggested the District send a letter to Costa Mesa City Council requesting they adopt an ordinance to reduce the amount of trash being left at residences in the City. Mr. Worthington provided a copy of an ordinance adopted in Menlo Park to prohibit items from being distributed to doorsteps. Director Schafer suggested bringing the item up during the next Liaison Committee Meeting with the City of Costa Mesa. Director Monahan suggested having the Recycling Committee research the ordinance before recommending anything to the City of Costa Mesa. SCHOOL TELEPHONE BOOK RECYCLING CONTEST AWARD PRESENTATIONS Ms. Revak reported awards are being distributed by Directors to the various schools. REPORT ON OTHER CMSD RECYCLING PROGRAMS Director Schafer reported the Committee discussed the use of reusable shopping bags to reduce the amount of plastic and paper in the trash. Director Schafer reported they discussed adding Share Ourselves, which contains a medical facility, a clinic, and a dental office, to the District's Sharps program. The addition of the facility will be further discussed during the planning of the next District budget. ENGINEER'S REPORTS WASTE DISCHARGE REQUIREMENTS (WDR) Mr. Hamers presented a copy of a flyer advertising the Education and Outreach Materials Workshop hosted by the Costa Mesa Sanitary District and held on February 21, 2008 for city engineers, public outreach coordinators and the WDR general group. An additional seminar on pipe lining is scheduled for May 2008. Mr. Hamers reported CMSD is performing a manpower study to determine if the District could become the clearinghouse for education and outreach materials for the region and the state. • • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 28, 2008 PAGE 21 PROJECT #168 — IRVINE PUMPING STATION RELOCATION ALLOCATE ADDITIONAL CONSTRUCTION FUNDS Mr. Hamers presented a brief update on the need to allocate additional construction funds for Project #168. Mr. Hamers stated no action is recommended to the Board at the present time. ALLOCATE ADDITIONAL INSPECTION FEES Mr. Hamers reported , on the time extension and cost increases needed to complete construction of the new pumping station. In order to continue contract administration, providing engineering, inspection, and surveying services, additional hours were submitted for approval by the Board. Engineering 225 hrs x $ 85 /hr = $19,125 Surveying 16 hrs x $220 /hr = $ 3,520 Inspection 628 hrs x $ 60 1hr = $37,680 Director Ferryman motioned to approve the additional inspection fees for Project #168, Irvine Pumping Station Relocation. Director Schafer seconded. Motion carried as follows: Ayes: Perry, Schafer, Ferryman, Monahan Noes: None PROJECT #175 — COOPERATIVE PROJECT TELEVISING SEWER LINES ALLOCATE ADDITIONAL INSPECTION FEES i Mr. Hamers presented an overview of Project #175 and a request for the additional funds needed to continue inspecting the work. Engineering 350 hrs x $85 /hr = $29,750 Inspection 900 hrs x $60 /hr = $54,000 Director Ferryman motioned to approve additional inspection fees for Project #175, Cooperative Project Televising Sewer Lines. Director Monahan seconded. 0 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 28, 2008 PAGE 22 Motion carried as follows: Ayes: Perry, Schafer, Ferryman, Monahan Noes: None TREASURER'S REPORTS INVESTMENT OVERSIGHT COMMITTEE MEETING - FEBRUARY 28, 2008, 5:00 P.M. Mr. Davis reported the Investment Oversight Committee met prior to the Regular Board Meeting and discussed the Treasurer's Report as of January 31, 2008, the status of the Springbrook modules, and a report on the Extension of Agreement for Audit Services. BUDGET CALENDAR FOR FISCAL YEAR 2008 -09 BUDGET Mr. Davis presented a Preliminary Budget Calendar for Fiscal Year 2008 -09. Mr. Davis requested discussion on setting a date for the budget study session. The Board requested the item be brought back to the March meeting when Director Ooten is present to determine a budget study session date. BUDGET ADJUSTMENT FOR DISTRICT YARD Mr. Davis introduced a budget adjustment in the amount of $75,008 for costs associated with retaining a LEED management consultant for the construction of the District yard. Director Monahan motioned to approve the budget adjustment in the amount of $75,008. Director Ferryman seconded. Motion carried as follows: Ayes: Perry, Schafer, Ferryman, Monahan Noes: None C J • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 28, 2008 PAGE 23 0 ATTORNEY'S REPORT CONVERSION OF "FIXTURE FEES" TO "CAPACITY CHARGES" Mr. Burns sent an attorney /client memo to the Board regarding the conversion of fixture fees to capacity charges and will continue to update the Board. Mr. Burns reported Director Ooten requested an accounting of fees to date and he will prepare a response for him. RESOLUTION NO. 2008 -748 — ORDERING THAT ORDINANCE NO. 65 CHANGING THE REGULAR BOARD OF DIRECTORS MEETING DATE HAS BEEN PUBLISHED Mr. Burns presented Resolution No. 2008 -748, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ORDERING THAT PUBLICATION OF ORDINANCE NO. 65 CHANGING THE DATE AND TIME OF THE REGULAR BOARD MEETING HAS OCCURRED. Director Schafer motioned to adopt Resolution No. 2008 -748. Director Ferryman seconded. Motion carried 4 -0. LOCAL MEETINGS (INCLUDES REPORTS BY ALL DIRECTORS REPRESENTATING CMSD) ORANGE COUNTY SANITATION DISTRICT (OCSD) MEETING HELD FEBRUARY 27, 2008 (DIRECTOR FERRYMAN Director Ferryman attended the February 27, 2008 OCSD meeting and reported the following: ❑ Passing of new rate structure by one vote ❑ Director Ferryman traveling to Washington DC March 9 -12 for CASA conference ❑ Meeting with congressional contingency COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 28, 2008 PAGE 24 SANTA ANA RIVER FLOOD PROTECTION AGENCY (SARFPA) NEXT MEETING WILL BE HELD MARCH 27, 2008 (PRESIDENT PERRY) President Perry reported there was no meeting in February 2008. INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) (DIRECTOR SCHAFER QUARTERLY MEETING HELD ON THURSDAY, JANUARY 31, 2008 Director Schafer did not attend the January 31, 2008 meeting. LOCAL AGENCY FORMATION COMMISSION (LAFCO) (DIRECTOR SCHAFER) Director Schafer attended the February 13, 2008 LAFCO meeting and reported the following: ❑ Commission approved going out for RFPs for a study of the governance of the Municipal Water District of Orange County (MWDOC) ❑ Commission approved Cowan Heights Annexation - 150 acres of unincorporated territory to the O.C. Sanitation District ❑ Laguna Laurel Reorganization to City of Laguna Woods was continued to April 9th ❑ Approved audit for fiscal year 2006 -07 ❑ Supervisor John Moorlach provided update on Orange County /L.A. County ❑ Workshop on March 12th on proposed Rossmor incorporation ❑ Briefing on small island annexation proposed incentives program Director Schafer reported her term is up for LAFCO and she requested support for running for an additional term. Director Monahan motioned to support Director Schafer running for LAFCO. Director Ferryman seconded. Motion carried 4 -0. :7 • • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 28, 2008 PAGE 25 CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) (DIRECTOR SCHAFER) Director Schafer attended the February 15, 2008 Legislative Committee meeting and reported the following: ❑ Reviewed bills and updates on the governor and what might happen with the budget ❑ Working on Prop 1 A ❑ February 29th Executive Board Meeting with Chairs ❑ Conference call on February 22nd with the Fiscal Committee CALIFORNIA ASSOCIATION OF SANITATION AGENCIES (CASA) Director Schafer did not attend the meeting. SPECIAL DISTRICT & LOCAL GOVERNMENT INSTITUTE GOVERNANCE SEMINAR FEBRUARY 7-8,2008, PALM SPRINGS (DIRECTORS PERRY & OOTEN) • Director Perry presented a written report on his attendance at the Special District & Local Government Institute Governance Seminar for the Board's perusal. Director Perry also attended an "Ethics" class, fulfilling his requirement for the next two years. Director Perry reported Director Ooten was also in attendance at the Special District & Local Government Institute Governance Seminar. OTHER MEETINGS QUALIFYING FOR REIMBURSEMENT UNDER CMSD CE N. 55, OPERATIONS CODE SECTION WACO Director Schafer attended the February 1, 2008 and February 19, 2008 meetings and reported the following: ❑ Update reports on CSDA ❑ Peer Swan voted as Chair for another term ❑ Speaker Brandon Goshi, Metropolitan Water District of Southern California, on drought allocation formula and what it means to Orange County. ❑ Director Schafer provided a report to special districts at the February 1st meeting. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 28, 2008 PAGE 26 CHAMBER OF COMMERCE MEETING Director Schafer did not attend the meeting. OLD BUSINESS There was no old business discussed. NEW BUSINESS COSTA MESA CHAMBER OF COMMERCE ANNUAL MEMBERSHIP INVESTMENT FOR THE PERIOD 04/01/08 TO 04/01/09 IN THE AMOUNT OF $440.00 Director Ferryman motioned to approve membership fees in the amount of $440.00 for the Costa Mesa Chamber of Commerce. Director Schafer seconded. Motion carried as follows: Ayes: Perry, Schafer, Ferryman, Monahan Noes: None SPECIAL DISTRICT LEADERSHIP FOUNDATION (SDLF) Mr. Hamers reported Director Schafer suggested the District apply for accreditation as a District of Distinction under the Special District Leadership Foundation (SDLF) program. Ms. Revak presented a report on qualifications the District must obtain in order to apply by the end of calendar year 2008. The Board and Manager must complete specific courses. A list of locations and dates for available qualifying seminars was distributed to the Board. Discussion was held regarding the specific training courses each Director would require to meet the qualifications for the accreditation. Directors will review the list and the item will be brought back to the March regular meeting for discussion. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS • • Director Schafer reported she is the planning chair of the CSDA annual conference in September and reported they will be holding a golf tournament at the event. 0 _y • r � L J • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 28,2008 PAGE 27 ADJOURNMENT President Perry adjourned the meeting at 7:59 p.m. SECRETARY PRESIDENT • COSTA MESA SANITARY DISTRICT MINUTES OF SEWER SYSTEM COMMITTEE MEETING MARCH 12, 2008 CALL TO ORDER Board members of the Costa Mesa Sanitary District met in. Committee session on March 12, 2008, at 10:30 a.m. at 628 W. 19th Street, Costa Mesa. Director Monahan called the meeting to order at 10:30 a.m. DIRECTORS PRESENT: Jim Ferryman; Gary Monahan; Bob Ooten; Art Perry; DIRECTORS ABSENT: None; STAFF PRESENT: Robin B. Harriers, Manager /District Engineer; Thomas Fauth, Assistant Manager; Joan Revak, Board Secretary/District Clerk /Program Manager; Karl Dulake, Maintenance Supervisor; Sherry Kallab, Management Analyst; Paul Guzman, Inspector; Joe Limon, Inspector; Debbie Bjornson, Permit Processing Specialist; Janel Jackson, Office Specialist II; OTHERS PRESENT: None MONTHLY SPILL STATISTICS Mr. Fauth presented the overall SSO statistics for 2008 adding one public spill — grease caused one SSO, tree roots caused one SSO and Other issues such as debris blockage and pump station failures caused three SSOs. Mr. Fauth reported the year -to -date total is 118 gallons lost from the public sewer system to the environment. Data showed zero SSOs have occurred in areas National Plant Services, Inc. (NPSI), has cleaned District main lines, excluding Hotspots. Telemetry continues to perform satisfactorily. The Committee reviewed the status of correcting the three noted illegal connections at Acapulco Restaurant, Grand Prix and Taco Mesa. All three have been corrected. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING MARCH 12, 2008 PAGE 2 STATEWIDE ENFORCEMENT ACTIONS Mr. Hamers summarized recently publicized spills and fines for poor sewer system maintenance in California cities. Sources of large and frequent spills and surface water pollution included San Francisco, Marin County, Richmond, Los Angeles County, the City of Los Angeles, Malibu, Santa Monica and Culver City. An affirmative action -defense assists cities in how the regional water control boards review and assess fines for violations. CMSD FTP SITE AS POTENTIAL HOST FOR REGIONAL EDUCATION MATERIALS Mr. Hamers reported on the success of the February 21, 2008 "Education and Outreach Materials Workshop ". Mr Hamers proposed CMSD Staff research the costs and impacts of hosting a website for all Orange County education materials. Directors Ferryman and Ooten recommended the feasibility of OCSD hosting the website. Mr Fauth noted it would be up to the submitting agency to maintain the documents themselves which would most likely be simply downloaded from the jurisdiction title and point of contact. BACKCHARGES ACTION - RESOLUTION FOR BOARD APPROVAL - 3030 HARBOR BLVD The Committee reviewed the "CMSD Sanitary Sewer Overflow Backcharges" spreadsheet, noting the addition of four new backcharges. Every letter includes CMSD General Counsel guideline statements and addressees are given 30 days to respond. $27,468.89 has been received to date while $10,120.17 remains outstanding, including new letters totaling nearly $4,000.00. Staff will coordinate with the SCE Utilities Coordination Meeting representative concerning collecting $1702.10 from SCE to recover repair costs for the damage to the District HQ lateral line in the ROW from the SCE ventilation vault. The March Regular Board Meeting packet will contain General Counsel's resolution documenting Board action on February 28, 2008 to recover the full amount from Royal Oak Property Services totaling $4,722.02 for two spill services on October 5 and October 6, 2007. PROJECT #168 IRVINE PUMPING STATION RELOCATION - UPDATE ON CONSTRUCTION Mr. Hamers and Mr Guzman updated the committee on the pumping station construction. Upon completion of the District's construction, the County of Orange will be widening Irvine Avenue from Bristol Street to University Drive. The Vadnais Corp shoring method caused the parking lot asphalt to fail and it remains coned off for parking. The pump vault bottom well structure is in place but the top section is 3 inches out of position and Vadnais Corp is to correct the problem if possible. Groundwater impeded progress as well. Estimated Completion Date (ECD) is the end of March 2008. • I� is • • • COSTA MESA SANITARY DISTRICT �,saw�rd MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING MARCH 12, 2008 PAGE 3 .="7 ,. DAMAGE TO CMSD EQUIPMENT FROM RECENT FIRES Mr. Fauth reported the Southern California Santiago fires caused a 100 loss of District equipment stored at the JIMNI SYSTEMS site in Irvine. Staff is finalizing the equipment schedule and equipment replacement value (approximately $255,000.00) to submit to the District's insurance carrier, SDRMA. Staff is assembling the claim invoices for the stolen components (from CMSD equipment stored at the OC Fairgrounds totaling nearly $3,000.00) for submission to SDRMA. SEWER LATERAL ASSISTANCE PROGRAM The application notes "CMSD will contribute up to 50% of the residents' costs in four areas, up to a maximum of $1,800 per parcel ". The program encourages residents to maintain (clean and CCTV) their laterals on a regular basis to achieve zero SSOs. The Lateral Assistance program remains in the 5 -Year Capital Improvement Program for FY 2007 -08 Through FY 2011 -12 at a level $100,000 per FY. The Committee is reviewing optional funding to recommend increasing the annual residential limit and to extend the offer to small businesses. Staff noted CMSD has received 82 applications of which 61 are completed at a cost of $66,234.71 for residential assistance. Mr Hamers stated local licensed contractors (Class A General Engineering Contractor and Class C42 Sanitation System Contractor) and licensed plumbers (Class C36) have been given guidance to ensure before and after video is provided to validate need, charges and repairs. POTENTIAL TRANSFER OF SEWER LINES FROM OCSD TO CMSD Staff noted there are six recommended sewer line transfers from OCSD to CMSD. Before acceptance, OCSD would need to clean and CCTV the lines and rehabilitate any deficiencies. The yearly CMSD revenue is estimated to be approximately $163,000. CMSD PROJECT #101 - WESTSIDE PUMP STATION ABANDONMENT OCSD may be able to begin construction of the regional facility as early as 2010. Director Ooten stated OCSD has included the costs in the OCSD multi -year budget. The two options OCSD costed are as follows: 1. Option 1: $9.0 M for a gravity flow system, or 2. Option 2: $6.6 M to rebuild the City of Newport Beach Pump Station and the force main. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING MARCH 12, 2008 PAGE 4 PROJECT #175 OCSD GRANT - TELEVISING CMSD SEWER LINES A grant amendment states the CMSD will have the televising completed by July 2009. Director Ooten suggested the grant could be expanded to include repairs as has been the case with Midway Cities Sanitary District. Televising is approximately 80% complete. DISTRICT YARD UPDATE AND SEWER MAINTENANCE CREW WORK PLAN The site is envisioned as having a 5,166 SF building on an 18,200 SF lot. The District closed escrow on December 19, 2007. The District is striving for a "Gold" standard green facility, the first in Costa Mesa. Staff hired two new sewer system maintenance workers. Steve Henson began on February 6, 2008 and Joel Ortiz started on March 3, 2008. Both crewmen are working modified nightshift schedules through March 14, 2008 in support of NPSI televising and will then begin providing Hotspot cleaning services using District equipment. Staff is acquiring preliminary District Yard Security estimates from Bay Alarm, ADT, Brinks and others. The overgrown District Yard vacant lot foliage was removed, tilled and sprayed with herbicide to limit future growth while design and construction documents are under development. SEWER SYSTEM SUB - COMMITTEE TOPICS Staff continues to document pump station upgrades and risk reduction activities. NEXT MEETING The next meeting is scheduled for April 9, 2008 at 10:30 a.m. The next Sewer System Sub - Committee Meeting is scheduled for April 16, 2008 at 9:30 a.m. PUBLIC COMMENTS There were no public comments. ADJOURNMENT Director Monahan adjourned the meeting at 11:30 a.m. SECRETARY PRESIDENT • • • COSTA MESA SANITARY DISTRICT HUMAN RESOURCES MEETING MINUTES March 5, 2008 The Costa Mesa Sanitary District Staff met at 10:00 a.m. at 628 W. 19th Street, Costa Mesa. Staff Present: Rob Hamers, Tom Fauth, Joan Revak, Karl Dulake, Sherry Kallab, Debbie Bjornson, Denise Gilbert, Kaitlin Tran, Janel Jackson, Joel Ortiz, Tim Henson CMSD Staff met to discuss personnel issues. I. NEW STAFF AND MAINTENANCE CREW INTRODUCTIONS Mr. Fauth introduced the two new CMSD members of the Maintenance Crew, Mr. Tim Jenson and Mr. Joel Ortiz. II. EMPLOYMENT ADVERTISING STATUS /SCHEDULE FOR ACCOUNTANT Mr. Fauth reported the advertisement for the Accountant position was placed and currently there are 15 applicants. The deadline for application submittal is March 10, 2008 and interviews are planned for the week of March 17, 2008. III. CMSD VEHICLE STICKERS IN WINDSHIELDS AS EMPLOYEE Mr. Fauth reminded Staff to place the District parking pass on their vehicle's windshield while parked in the District parking lot. IV. INSTALL PARKING SIGNS IN CMSD PARKING LOT Mr. Fauth reported two companies have provided cost estimates for installing signs and posts in the parking lot. Staff will continue to investigate other sources to complete this task. The possibility of adding this task to the Yard construction was mentioned. Costa Mesa Sanitary District Minutes of Staff Meeting March 5, 2008 Page 2 V. HOUSEKEEPING - A TEAM APPROACH - IMPROVING PERSONAL OFFICES Mr. Fauth encouraged Staff to keep offices clean and orderly and reiterated the responsibility of each employee to clean up after themselves when using the kitchen /lunch room. Pots, pans and dishes should be scraped clean in the trash container prior to washing in the sink to prevent a backup. VI. REVIEW EVACUATION PROCEDURES - EXERCISE MARCH 5, 2008 Mr. Fauth reviewed evacuation procedures and a practice evacuation exercise was conducted with all Staff participating. VII. RECYCLING OFFICE PAPER - CONTINUE TO USE OCC RECYCLING CENTER Mr. Fauth again requested Staff cooperation in continuing to recycle office paper as he continues to take paper and plastics to the OCC Recycling Center about every two months. VIII. MONITOR VIDEO - STAFF & FACILITY Mr. Fauth reported Ms. Kallab is taking over the tasks associated with the video of Staff and CMSD facilities and the item will be on the April Board meeting agenda. IX. STANDARD FOR WRITING Mr. Harriers stated the CMSD "standard" for writing is "perfect" and he has extended writing assignments to various Staff members for improvement in this area. Improper use of the English language, grammar and punctuation is a reflection of the individual as well as the District and nothing short of perfection is acceptable. X. MAINTAIN ACCOMPLISHMENTS /PROJECTS NOTES IN OUTLOOK TASKS TO TRACK ACCOMPLISHMENTS FOR ANNUAL PERFORMANCE EVALUATIONS Mr. Fauth suggested each Staff member track their major accomplishments over the review period and advised the due date for this document is June 15, 2008 for most of the CMSD staff. Protecting our community's heaftk by providing sot id waste and sewer coffection services. crosdcaAov is • • • XI. COORDINATION OF SUMMER VACATION SCHEDULES Costa Mesa Sanitary District Minutes of Staff Meeting March 5, 2008 Page 3 Mr. Fauth advised Staff to coordinate their summer vacation schedules around periods of heavy workload. XII. CONTINUE ELECTRICITY AND WATER CONSERVATION AT HEADQUARTERS Mr. Fauth again requested Staff to be diligent in conserving electricity and water. XIII. CALPERS Topic: 2% @ 55 ( =2.42% @ 63) vs. 2.5% @ 55 Discussion was held on the topic of CalPERS retirement and the ramifications of 2% @ 55 vs. 2.5% @ 55. A document was provided to each attendee and it was recommended all employees be prepared for a vote on March 19, 2008 at 10:00 a.m. Any change to the plan requires approval of the CMSD Board of Directors. The meeting was adjourned at 11:30 a.m. Protecting our community's health by providing solid waste and sewer collection sen*es. ,qov z r't • • XI. COORDINATION OF SUMMER VACATION SCHEDULES Costa Mesa Sanitary District Minutes of Staff Meeting March 5, 2008 Page 3 Mr. Fauth advised Staff to coordinate their summer vacation schedules around periods of heavy workload. XII. CONTINUE ELECTRICITY AND WATER CONSERVATION AT HEADQUARTERS Mr. Fauth again requested Staff to be diligent in conserving electricity and water. XIII. CALPERS Topic: 2% @ 55 ( =2.42% @ 63) vs. 2.5% @ 55 Discussion was held on the topic of CalPERS retirement and the ramifications of 2% @ 55 vs. 2.5% @ 55. A document was provided to each attendee and it was recommended all employees be prepared for a vote on March 19, 2008 at 10:00 a.m. Any change to the plan requires approval of the CMSD Board of Directors. The meeting was adjourned at 11:30 a.m. Protecting our community's health by providing solid waste and sewer collection sen*es. ,qov Coss MESA SANiTqYY DisTRiclir PROJECT STATUS REPORT March 2008 Project 1112100-101 West Side Pumping Station Abandonment Directors Ferryman and Ooten along with Manager /District Engineer Rob Harriers, Assistant Manager Tom Fauth and Inspector Paul Guzman met with OCSD General Manager Jim Ruth and executive engineering staff on March 29, 2007 to discuss OCSD's participation in the project. It was agreed that the two agencies will work together to determine an approximate project cost for a regional facility and then meet again to discuss the feasibility. The cost estimate has been prepared and is being considered by both agencies. The CMSD updated its costs of the local sewer lines and confirmed the ability to fund the projects. A letter was sent to OCSD requesting the regional facility become a formal OCSD project and the letter was favorably received. Project 1112100-129 Bristol Street Sewer The County of Orange plans on widening Irvine Avenue from Bristol Street to University Drive, which will cause relocation of the CMSD Irvine Pumping Station. The District can upgrade the station to a level able to serve the redevelopment of the area. The upgrade alleviates the need for the Bristol Street Pump Station and the project can be reduced to construction of a new gravity sewer only. These findings were submitted to the Orange County Development Agency (OCDA) and as requested the Sanitary District prepared a new three party agreement reflecting these findings. The agreement has been signed by the Sanitary District, the City of Newport Beach, and OCDA. Project 1112100-135 Reconstructing Force Main for Elden Pumping Station (Phase II) Construction was completed in 1995 and the State Department of General Services (DGS) transmitted the sewer easement. The easement has been recorded and distributed to all parties. Proiect 1112100-159 Televising Sewer Lines Areas are televised as needed, particularly for the yearly fats, oils, and grease (FOG) program. Project 1112100-168 Irvine Pumping Station Remodel or Relocation 0 Bid opening was June 4, 2007, and the Board awarded the construction contract to Vadnais Corporation. Construction is approximately 80% complete. Project 1112100-171 Irvine Pumping Station Force Main Rehabilitation -Phase The design phase is continuing. Project 1112100-175 OCSD Cooperative Projects Grant - Televising CMSD Sewer Lines The televising is continuing and is approximately 80% complete. Proiect 1112100-180 WDR Grease Control Program Phase IV The project is continuing. Project 1112100-186 Sewer Lateral Assistance Program The project is continuing. Project 1112100-187 New Corporate Yard at 174 W. Wilson Street The design kickoff meeting was February 13, 2008 U • Protecting our community's Health by providing so(.id waste and sewer coffection services. www.crosdcagov 0 TO: Costa Mesa Sanitary District Board of Directors FROM: Ron Shef, Ordinance Enforcement Officer DATE: March 17, 2008 SUBJECT: ORDINANCE ENFORCEMENT SUMMARY REPORT This report covers the monthly period of February 2008. Some rain, mostly wind played havoc with the containers. Many knocked over, most when empty, but some with trash making for a messy collection day. With sporadic winds limited placement of courtesy notices were made. Residents from multi - family dwellings tend to be very lax about keeping containers out of view or removed from the curb- on non — collection days. Residents continually leave bags of recyclable newspapers out of the containers for the scavengers to collect. Therefore, reminders to residents about placing these items in the containers should be a continual education process. The excel report listing those residents where monitoring was required due to resident call in complaints and /or District Ordinance infractions is attached. • ��Sp 5A 01 O Ivy 0 ® 0 V� pooeo. Mesa S f �$0 0 r ���� ... an Inbepembent Special District. '�pO R ATE ®� Board of Directors Art Perry Arlene Schafer Bob Ooten James FerrVman Gar v Monahan Staff Robin B. Homers Manager District Bnginee r (949) 631 1731 T hoinas A. Forrth Assistant Manager Joan Revak Board Secretory *ogram Manager' rk o/'tlre District Alon R. Burns Legal Counsel Marcus D. Danis hrcosurerlDireclor o/ Finance Phone (949) 645 -8400 Fax ( 949) 6-50-225,, Address 628 W. 19th Street (0sta Mesa, CA 92627 -2 716 oc, �Q a Primed on Re( u.-Iod Poprr March 17, 2008 Board of Directors Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa, CA 92627 -2716 RE: Adopting "Zero Waste" as a Strategic Planning Goal Dear Board of Directors: The Costa Mesa Sanitary District is one of only nine Orange County agencies out of 35 that have achieved the state mandated 50% waste diversion rate every year since the year 2000. This is an even higher achievement when considering commercial and industrial trash is more easily recyclable and some agencies achieve an overall diversion rate of 50% by recycling commercial and industrial waste at over 50% while recycling residential waste as low as 25 %. The California legislature has been considering increasing the diversion rate to 70% and there are currently available technologies that can recycle 80 -90% of the waste stream such as ArrowBio of Israel. Consequently, the attempt to achieve "Zero Waste" is becoming the overall goal of concerned agencies. Zero Waste is a concept being adopted by cities such as Irvine and Fullerton and other agencies who are taking a comprehensive approach to recycling and the conservation of natural resources. To reflect and continue the proactive and successful historical approach to recycling, it is therefore recommended the Board of Directors adopt "Zero Waste" as a goal and add it to the District's Strategic Plan. Sincerely, 0 ROBIN B. HAMERS Manager /District Engineer Protecting our communitV's health 6,V providing solid waste and sewer collection services. crosdca.gov • • ERF "Zero in on Zero Waste" Newsletter JanelJackson From: Thomas Fauth Sent: Monday, March 17, 2008 2:17 PM To: Janel Jackson Subject: FW: ERF "Zero in on Zero Waste" Newsletter From: Stephanie Barger [mailto:info @earthresource.org] Sent: Friday, February 29, 2008 2:57 PM To: Thomas Fauth Subject: ERF "Zero in on Zero Waste" Newsletter 00 � I O 807-Tom Zero in On Zero Waste - Don't Let Your Bottom Line Go To Waste Dear Tom, The Zero -Waste movement is gaining momentum with cities and businesses across California and the nation taking a serious look at how to create a closed -loop system and eliminate the amount of waste that is created, burned and buried. Here in Orange County several cities are taking the lead in adopting zero -waste policies and practices. In this newsletter, we'll look at how the cities of San Juan Capistrano and Irvine are implementing sustainable practices in how the city builds an'd operates. Page 1 of 6 Feb 28, 2008 tile�W_00,�80 o���Py TrO PR L1w�G 3/17/2008 Start Zero Wasting Today! We are also pleased to announce that Orange County's 3rd Annual "Zero In on Zero Waste -Don't Let Your Put recycling bins at every Bottom Line Go to Waste" Conference will be held on employee's desk. Only have June 5th, 2008. We look forward to seeing you all there) trash cans in kitchen areas. • Encourage your janitorial Yours in Zero Wasting, service to reduce the amount of Stephanie Barger and our Zero Waste Team plastic liners they use for trash cans. 3/17/2008 ERF "Zero in on Zero Waste" Newsletter ONE BIG FAVOR: Just a click is all it takes to raise $5,000 for ERF. Click here , select #2, and please forward to friends and family. Remember the most clicks win. In This Issue • Zero Waste Trend is Growing - San Juan Capistrano • Zero In on Zero Waste Conference: June 5th, 2008 • Irvine Adopts Zero Waste Principles • Just a Couple of Clicks to Raise $5000 for ERF • Zero Waste in the News... Ban the Bin Challenge • Upcoming Events Zero Waste Trend is Growing - San Juan Capistrano City of San Juan Capistrano Greening the OC through Sustainability Plan "Stay on message, stay on course, and practice what you preach." That's the advice from Ziad Y. Mazboudi, P.E., C.P.S.W.Q, C.P.E.S.C., Sr. Civil Engineer and Environmental Division Manager for the city of San Juan Capistrano who led the city to adopting a Sustainability Charter this past December. According to Mazboudi, adopting the charter was fairly easy - - -but that was only after multi - dimensional educational campaign that Mazboudi has been championing for the past four years. Following the premise that people want to do the "green thing" if they know what it is and the options are made easy, Mazboudi has been educating everyone from businesses, to schools, to residents to the city council through newsletters, workshops, presentations and articles in numerous local publications. He calls it "flooding the community with education." And it seems to be working. San Juan Capistrano has achieved a diversion rate (diversion of trash from the landfill or incineration) of over 72 %. That's up from 30% just four years ago. The city is leading south Orange County for overall green cities. In the past few years, San Juan Capistrano has developed a green building program, adopted a formal sustainability charter, adjusted procurement practices to select recycled and recyclable products, switched the city fleet to use re- refined oil, purchased hybrids and natural gas vehicles, eliminated the use of poly- styrene is city buildings, and championed a highly successful plastic bag recycling program. In 2008, Mazboudi plans to help the city identify specific goals and plans to support its Zero Waste principle. But, he's not waiting to establish a plan before taking action - he's already helped establish a horseshoe recycling program that has diverted an estimated 72,000 Ibs of 3/17/2008 Page 2 of 6 • Use environmentally friendly cleaners, paper towels, napkins, etc. • Reuse envelopes for non - important mail. • Email or fax versus mailing invoices, documents, newsletters. • Use an electronic email fax service and only print out what is needed. Use environmentally friendly packaging. Reuse packing materials. To Learn More about Zero Waste Quick Links... Join in the Zero Waste Conversation Donate to Earth Resource Foundation More About ERF Join our mailing list! Join • 11 ERF "Zero in on Zero Waste" Newsletter Page 3 of 6 steel from the landfill - demonstrating the win, win, win of zero waste. Not only do the stables save on trash collection fees, but they earn money on the recycled steel, while ensuring that a valuable resource is recycled instead of thrown away. The city also uses "trash pricing" to support it's zero waste goals, charging more for trash bound for the landfill than recycling, and charging businesses who don't separate recycling an additional fee to do it for them. Three years ago, a Construction and Demolition recycling plan was created and has achieved a 71% diversion rate so far. The biggest challenge, according to Mazboudi, is that he is a one -man department. But, he's shown us all how much one man can do when he takes his own advice to "only take on projects that you can commit to, and then follow through." To learn more, visit www.sanjua ncapistrano.org Interested parties may also contact Ziad Mazboudi directly at ZMazboudi@SanJuanCapistrano.org Congratulations San Juan Capistrano and keep up the good work Ziad! Zero In on Zero Waste Conference: June 5th, 2008 Zero In on Zero Waste ® Conference Save the Date! Orange County's 3rd CLean Annual Zero In on Zero Waste -Don't Let Your Bottom Line Go to Waste Conference is on June 5th. Earth Resource Foundation is currently looking for committee members and sponsors for the conference. To get involved, contact us at info @earthresource.org Click here to register, sponsor and learn more about our Zero in on Zero Waste Conference We would like to thank Clean Agency as our first official sponsor for our 3rd Annual Conference. Learn more about their green innovative ideas and programs at www.cleanaciency.com Irvine Adopts Zero Waste Principles Irvine Adopts Zero Waste Principles The City of Irvine has adopted Zero Waste principles in order to encourage the community to rethink the current system of consumption and disposal. Although Irvine has achieved a high diversion rate- diverting more than half of its solid waste from landfills - the City is setting its sights on even higher levels of waste diversion with the ultimate goal of a Zero Waste future 3/17/2008 ERF "Zero in on Zero Waste" Newsletter in mind. This can only be done by creating a consciousness about waste production , by not only accelerating efforts to reuse and recycle, but also by urging consumers and manufacturers to think twice about the amount of solid waste they generate in the first place. The City kicked -off this new initiative with a Zero Waste website that provides tips on how to reduce waste and raise consciousness regarding waste disposal. More specifically, residents and businesses can learn how to compost, how to find alternative ways to dispose of an item in the trash (e.g. recycling and reusing), how to become a Zero Waste business and much more. The Zero Waste website section can be found on the City of Irvine's Environmental Programs website at www. cityofirvine .org/environmentalprograms Just a Couple of Clicks to Raise $5000 for ERF Help ERF win the Adopt -A- Clean -Up contest for $5000! ERF has been nominated by Simple Green as one four environmental groups that have been doing their part for the environment! You can help ERF, just click on the link below, enter your name and e-mail , click on #2 for Earth Resource Foundation. Please forward this link to your friends and family. The organization who gets the most votes wins!!!! Click to Vote for ERF! Zero Waste in the News... Ban the Bin Challenge Ban The Bin Challenge A woman has completed a three month challenge to live without putting out any rubbish or recycling. Linda Ware, from Neath, was concerned about the amount of household waste that ended up in landfill sites, so set about living a rubbish free existence. Read the Full Article Upcoming Events Thursday, March 13 Responsible Packaging Seminar, Anaheim, CA Contact Tom Wright at tom @sustainablebizness.com March 14 - 15 Paul Hawken, environmentalist and entrepreneur 3/17/2008 Page 4 of 6 ERF "Zero in on Zero Waste" Newsletter • Blessed Unrest: How The Largest Movement In The World Came Into Being, and Why No One Saw It Coming Hosted by Newport Beach Library_, Newport Beach, CA 0 April 7 - 9th, Green Summit Sacramento, CA April 14- 16, BioCycle conference, San Diego, CA Conference info click here COOL 2012 Campaign - to get Compostable Organics Out of the Landfill Grass Roots Recycling Network will kickoff at the Biocycle conference Thursday, April 17th GRRN Zero Waste Communities training San Francisco Bay Area www.grrn.org Tuesday, April 22nd, Official Earth Day Visit www.earthday.net to find an earth day event in your area or register your event Monday, April 28th, "EPR in Action: Program Design and Implementation" Sacramento, CA hosted by CIWMB www.ciwmb.ca.gov April 29 -30 "Applying the Product Stewardship Framework Workshops: Household Batteries and Fluorescent Lamps" Del Norte Solid Waste Management Authority and the California Product Stewardship Council June Sth - Zero in on Zero waste -Don't Let Your Bottom Line Go to Waste Irvine, CA REGISTER NOW! Ongoing Workshops Recycling Training Seminars hosted by www.crra.com California Resource Recovery Association Have an event or workshop you would like posted, please email information to info @earthresource.org Join in the Conversation 6 Discuss issues related to Zero Waste with experts and others who are pursuing zero waste practices by joining our listserv. http: roues .vahoo.com /groupJZWBusiness email: infoCa earthresource.org phone: 949-645-5163 web: http: / /www.earthresource.orci 3/17/2008 Page 5 of 6 ERF "Zero in on Zero Waste" Newsletter Page 6 of 6 Success of Zero Waste Goals depends upon your support. To Support learn more about how you can contribute, please check out ZERO the following link or contact: info @earthresource.org. WASTE! Donations are always welcome! To Contribute to the Zero Waste Campaign... Forward email ® SafeUnsubscribe @ This email was sent to tfauth @crosdca.gov, by info(i earthresource.ora Update Profile /Email Address I Instant removal with SafeUnsubscribe" I Privacy Policy. Earth Resource Foundation I P.O. Box 12364 1 Costa Mesa I CA 1 92627 3/17/2008 Email Marketing by s TRY IT FREE • is 0 LJ • SANEP f y�oWO Costa Mesa Sanitary District V F y RA�� �p. Memorandum c0'PpO1� To: Board of Directors and Staff From: Denise Gilbert Date: March 07, 2008 Subject: Frank R. Bowerman Landfill tour Denise Gilbert and Janel Jackson represented the Costa Mesa Sanitary District on a tour of the Frank R. Bowerman Landfill. The participants of the tour were 18 Japanese engineering students studying at University of California at Irvine. Upon our arrival at the landfill, we met a Senior Engineer who ushered us into the conference room where we discussed the underground lining, the collection of Leachate water and how the methane gases turn into liquid fuel. Since the tour was at the end of the day, we were able to see the end of day procedure for closing a landfill. Limited time made it impossible for students to visit the Material Recovery Facility or CR &R, but they were able to watch the District video. The students were inquisitive and very interested to see how Americans handle trash disposal.