Agenda Packets - Board - 2007-04-19Co ta
sa
... an Independent Special District
Arlene Schafer
Vice President
Art Perry
President
Bob ®oten
Secretary
Jim Ferryman Gary Monahan
Director Director
Regular Meeting - Thursday, April 19, 2007
RECOMMENDED
ACTION
I. CALL TO ORDER — 6:00 p.m. — 628 W. 19th Street, Costa Mesa
11. PLEDGE OF ALLEGIANCE — Arlene Schafer
III. INVOCATION — Tom Fauth
IV. ROLL CALL (If absences occur, consider whether to deem those absences
excused based on facts presented for the absence — such
determination shall be the permission required by law.)
V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to
be routine and will be enacted in one motion in the form listed below. There will be no
separate discussion on these items prior to the time the Board votes on the motion, unless
members of the Board request specific items to be removed from the Consent Calendar for
discussion, in which event the item will be removed from the Consent Calendar and
considered in its normal sequence on the agenda.
Reports
Minute Approval
Recycling Committee Meeting — March 5, 2007
2. Regular Meeting — March 8, 2007
3. Sewer System Committee Meeting — March 21, 2007
ftotecting our community's health 6y providing solid waste and sewer collection services.
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AGENDA
Manager's Reports
4. Refunds
5. Occupancy Report and payment to Costa Mesa Disposal — March 2007
6. Monthly Spill Report to State Water Resources Board
7. Additional Container Program Report
Engineer's Reports
8. Project Status Report
Treasurer's Reports
9. Financial Reports as of March 31, 2007
10. Treasurer's Reports as of March 31, 2007
11. Warrant Register for the month of March 2007 in the amount of
$2,905,813.81
12. Directors' Compensation and Rei mbursement of Expenses for the
Month of March 2007
- - - -- -END OF CONSENT CALENDAR--------- - - - - --
VI. WRITTEN COMMUNICATIONS
VII. PUBLIC COMMENTS
VIII. MANAGER'S REPORTS
A. City /District Relations — Meeting of March 27, 2007
B. Sewer System Financial Master Plan
C. CMSD Strategic Plan
1. Year 2007/2008 Strategic Planning Action Items
D. Sewer System Committee
1. Report on Committee Meeting held March 21, 2007
2. OCSD Seminar on Sewer Lateral Ownership — March 15, 2007
3. Meeting — Wednesday, April 18, 2007 at 10:30 a.m.
E. District Yard
April 19, 2007
Page 2
RECOMMENDED
ACTION
No Refunds
Approve
Receive & File
Receive & File
Receive & File
Receive & File
Receive & File
Ratify Payments
Approve Compensation
& Ratify Expenses
--------------------- - - - - --
Authorize Letter Reflecting
Cooperation Between
City and District
Accept Report
Accept Report
Accept Report
Accept Report
Accept Report
Accept Report
Protecting our community's heaCtk 6y Ong sofid waste and sewer coMrtion services.
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Mesa Sa�arTsbct
AGENDA
April 19, 2007
Page 3
RECOMMENDED
ACTION
1. Update on Properties at: 1780 Whittier Avenue, 2314 Newport Blvd. Accept Report
and Others
(Possible need for closed session Pursuant to Government Code 54956.9(a))
F. Status of CMSD Website Accept Report
G. New District Headquarters
a. Building and Grounds Ad Hoc Committee
i. Landscaping Installed in the month of March 2007 Disband Ad Hoc Committee
H. Recycling Reports
1. Waste Diversion Report — February 2007 Receive & File
2. Waste Diversion Report — March 2007 Receive & File
I. Contract Payment to CR Transfer for Recycling Services and Disposal
1. Payment for March 2007 Services Ratify Subject to
Verification of Diversion
Report by Staff
J. Ordinance Enforcement Officer's Report Accept Report
K. Update on Monitor Video
Accept Report
L. Request for Consultant Rate Increases
1. Manager /District Engineer /Rob Hamers
Consider
2. Future Consultant Rate Increases
Discuss Future Increases
Based on Yearly CPI
M. LAFCO Municipal Service Review (MSR) of the CMSD
Accept Report
N. Recycling Committee -- Mondg, April 16, 2007, 12:00 p.m.,
CMSD Board Room, 628 W. 19t Street, Costa Mesa
(Director Ooten and President Perry)
1. Recycling Committee Goals for 2007/2008
Receive & File
2. Source Reduction Brochure
Accept Report
3. Water Conservation
Accept Report
IX. ENGINEER'S REPORTS
A. General Waste Discharge Requirements (GWDR) Update
Protecting our community's health by pmzriding solid waste and sewer collection servnces.
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COW 6 Sa'ni 3ist *kt April 19, 2007
AGENDA Page 4
RECOMMENDED
ACTION
B. Project #168 — Irvine Pump Station Relocation
1. Make Findings for Sole Source Pump Manufacturer Authorize up to $75,000
2. Agreement with Soils Engineer Geo -Etka, Inc. Approve Agreement
C. Project #173 — South Coast Plaza Force Main Replacement - Approve Delay
Recommendation to Delay Project
D. Report on Emergency Work: 19th Street Pumping Station, Accept Report
Elden Pumping Station
1. Budget Adjustment Approve
E. Project #129 — Three Party Agreement between CM SD, OCDA and Approve Revisions
City of Newport Beach
X. TREASURER'S REPORTS
A.
Investment Oversight Committee — April 19, 2007 — 5:15 p.m.
Accept Report
(Directors Ferryman and Monahan)
C.
Distribution of Preliminary Budget for Fiscal Year 2006 -07
Receive Document & Set
Date for Special Meeting
E.
Budget Adjustment to Move Funds into Promotional Products
Approve
XI. ATTORNEY'S REPORTS
A.
Government Officials Cannot Rely on Their Attorney's Advice as a Defense
Accept Report
To Criminal Conflict of Interest Charges (People v. Chacon)
B.
Astin v. CMSD (Sup. Court Case No. 06CC05755) Status Report
Coverage and
(Possible need for closed session pursuant to Government Code 54956.9(a))
Defense Status
Report
C. Proposed Legislation re Distribution of Reports at Board Meeting Accept Report
1. Discuss Alternate Dates for Regular Board Meeting: Third or Fourth Consider
Thursday of Month; Other
D. Car Damage by CR &R Trash Bin at St. Joachim School Reject Claim
E. Reimbursement of Director Expenses (toner and ink cartridges) Consider Policy and
Provide Direction to Staff
Protecting our community's heaCth 6y pmviding soCuf waste and sewer coif ction services.
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Ct?i�:1V�i�l,'�GI�17�gY �J�Strct April 19, 2007
AGENDA Page 5
XIII. OLD BUSINESS
XIV. NEW BUSINESS
1. Proposed FY 2007 -2008 LAFCO Budget Accept Report
2. Costa Mesa Historical Society Membership Renewal in the amount Approve Payment
of $100.00
3. Change of Regular Meeting Date for the Month of May 2007 Consider
4. CASA Spring Conference — May 2 -5, 2007 at Napa Consider Attendance
5. CSDA Special Districts Legislative Days — May 14 -15, 2007 in Sacramento Consider Attendance
6. 38th CSDA Annual Conference — October 1 -4, 2007 in Monterey Consider Attendance
7. Request for Route Day Changes from CR &R Consider
protecting our community's heaCth 6y Ong soCuf waste and sewer codection services.
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RECOMMENDED
ACTION
F.
Discussion of Compton Jury Award in Trash Hauler Lawsuit
Accept Report
XII. LOCAL MEETINGS (Includes Reports by all Directors Representing CMSD)
A.
Orange County Sanitation District (OCSD)
1. Meeting Held March 28, 2007 (Director Ferryman)
Accept Report
B.
Santa Ana River Flood Protection Agency (SARFPA)
1. Meeting Held March 22, 2007 (President Perry)
Accept Report
C.
Independent Special Districts of Orange County (ISDOC)
Accept Report
(Director Schafer)
1. Quarterly Meeting — Thursday, March 29, 2007
Accept Report
D.
Local Agency Formation Commission ( LAFCO)
Accept Report
(Director Schafer)
E.
California Special Districts Association (CSDA)
Accept Report
(Director Schafer)
F.
California Association of Sanitation Agencies (CASA)
Accept Report
G.
California Water Environmental Association (CWEA)
Retroactive Approval
Conference in Ontario - April 16 -20, 2007
of Attendance by
Director Ooten
H.
Other Meetings Qualifying for Reimbursement under CMSD
Report on Matters
Ordinance No. 55, Operations Code Section 3.01.030
Pertaining to CMSD
XIII. OLD BUSINESS
XIV. NEW BUSINESS
1. Proposed FY 2007 -2008 LAFCO Budget Accept Report
2. Costa Mesa Historical Society Membership Renewal in the amount Approve Payment
of $100.00
3. Change of Regular Meeting Date for the Month of May 2007 Consider
4. CASA Spring Conference — May 2 -5, 2007 at Napa Consider Attendance
5. CSDA Special Districts Legislative Days — May 14 -15, 2007 in Sacramento Consider Attendance
6. 38th CSDA Annual Conference — October 1 -4, 2007 in Monterey Consider Attendance
7. Request for Route Day Changes from CR &R Consider
protecting our community's heaCth 6y Ong soCuf waste and sewer codection services.
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SCGI SSG% SGi tay.N, D' iiCt
AGENDA
XV. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
XVI. ADJOURNMENT
April 19, 2007
Page 6
RECOMMENDED
ACTION
T►•otecting our community's health 6y providing solid waste and sewer coQection services.
www.crosdcagov
4- 19 -07: Magnificent Creator,
We are gathered together this evening to give the best of ourselves in reaching the best
decisions for our community and the District.
We also take this moment in the aftermath of the Virginia Tech Tragedy to remember
schools are often the targets of tragic events. We ask for your guidance in helping the
victims recover and to provide comfort and stability in our community schools and
homes.
We also ask for your warmth and kindness to shine on those protecting our nation and the
principles guiding our group's intentions this evening. We ask this in your name. Amen
1 -17 -07
We thank you for bringing our humble District Board members, Staff and public together
to address the issues before us. We ask for your help
1, to give of ourselves in ways that maintain and improve our community;
2. to maintain our focus with determination, and with an appropriate sense of humor;
3. and, to fuel our work with vigor, stamina, and a hearty spirit.
We also pray for the souls of our recently departed.
For.all of this, and for a few doses of good luck and grace, we thank you for your.
strength. In your Name, Amen.
2 -7 -07
Great and powerful creator we gather before you with respect for ourselves, our
community and the tasks before us. We humbly ask for your guidance:
1. to give our best attention to the issues we are about to address;
2. to remain focused with determination and common sense in reaching our
decisions;
3. and to keep the best interests of our community as our main goal.
For this, mixed with an appropriate sense of humor, we.thank you for your strength.
In Your Name, Amen
3 -8 -07: Heavenly Father, We have significant tasks before us this evening.
Tasks challenging our understandings and mental strength, and so We ask You to
provide the enlightenment to enable us.to make the right decisions for our
community and our families. We solicit your warmth, kindness and generosity to
shine on those protecting our nation and the principles guiding our group's
intentions this evening. We Ask this in your name, Amen
Key Words:
Wisdom, inspiration, gifts of knowledge and decency
We ask for your warmth and kindness to shine on those protecting our nation and the
principles. guiding our group's intentions this evening.
COSTA MESA SANITARY DISTRICT
MINUTES OF RECYCLING COMMITTEE MEETING
March 5, 2007
The Costa Mesa Sanitary District Recycling Committee met at 12:00 p.m. at 628 W. 19th
Street, Costa Mesa.
Directors Present: Bob Ooten, Arlene Schafer, Gary Monahan
Staff Present: Rob Harriers, Tom Fauth, Joan Revak, Desiree Reyes
Others Present: Mike Carey, Orange Coast College Recycling Center
Director Ooten called the meeting to order at 12:00 p.m.
RECYCLING COMMITTEE GOALS FOR 2007/2008
The Committee reviewed the 2007/2008 recycling goals adopted by the Board
of Directors at the February 7, 2007 regular Board meeting. Director Ooten
requested the goal "Water Conservation" be added to the list of goals.
GUEST PRESENTATION — MIKE CAREY, ORANGE COAST COLLEGE RECYCLING CENTER
Mr. Carey was welcomed by the Recycling Committee and presented
background on the development of the Recycling Center at Orange Coast
College. The Center has been in operation since Earth Day 1970 when a
student asked what the college could do to make a difference. A recycling drive
was suggested and the Center evolved from there. Mr. Carey has worked for
the Center for 22 years.
The Center submits reports to the State similar to reports required by Cities.
The last report submitted showed a 60.9% diversion rate for the College. The
Center cannot include materials dropped off at the Recycling Center by the
community. The percentage is a conservative estimate as the Center has
difficulty obtaining information from contractors. The Center obtains revenue
from sales of recycling products. The OCC program is completely self -
supporting with salaries and benefit's paid out of sales. The Center employs 15
students averaging 20 hours per week. This year the Center will have one
million dollars in sales and the Center recycles for the City libraries and fire
departments. The libraries recycle books as used paper.
Protecting our community's health by providing solid waste and sewer co(Iection senvices.
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Costa Mesa Sanitary District
Minutes of Recycling Committee Meeting
March 5, 2007 •
Page 2
The Associated Students of Orange Coast College (ASOCC) funds two
enterprises: the Bookstore and Recycling Center and recently voted to approve
$35,000 for new recycling bins for use on campus..
The Center is looking into handling e- waste. The Center would accept a -waste
from residents to collect, store and process on a daily basis and Mr. Carey
predicts the Center will be inundated with products. Mr. Carey will advise the
District when they begin to accept e- waste. Mr. Hamers noted the District would
be happy to assist in publicizing the program.
Mr. Carey also expressed interest in. partnering with the District in recycling
Christmas trees, if trees could be dropped off at OCC. OCC could receive
revenue from green waste. Staff will look into the possibility with CR &R.
Director Monahan left the meeting at 12:50 p.m.
E -WASTE EVENT - FEBRUARY 24, 2007 AT CITY CORPORATION 'YARD •
A second E -Waste collection event was held at the City of Costa Mesa
Corporation Yard on February 24, 2007. Mr. Fauth reported an estimated
45,000 to 50,000 pounds of electronic waste was collected, shrink - wrapped
and hauled away by ARC International. The successful event generated
revenue of $.20 /pound for a total of 20,000 pounds in CRTs and TV screens
yielding an estimated $4,000 to be split between the CMSD and the city of
Costa Mesa.
CMSD President Art Perry, Vice President Arlene Schafer and Secretary Bob
Ooten assisted residents in recycling electronics. Participating Staff in the
event were Assistant Manager Tom Fauth and Office Specialist Desiree Reyes.
Mr. Fauth reported the event was significantly more successful than the first
event held by the City and District on June 17, 2006. Increased advertising
most likely contributed to the increased resident/business participation. Flyers
were distributed to local businesses, grocery stores, pharmacies, colleges and
the Newport Mesa Unified School District. Additional media advertising
included the OC Fairgrounds electronic board, the OC Register, the Daily Pilot,
Chamber of Commerce, the CMSD, City of Costa Mesa and Earth 911 website.
Mr. Fauth presented numerous photographs of the event and Staff
recommended scheduling future a -waste events for July 28, 2007 and January
26, 2008.
Protecting our community's health by providing solid waste and sewer collection services.
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z
i
Costa Mesa Sanitary District
Minutes of Recycling Committee Meeting
March 5, 2007
Page 3
DISPOSAL OF ELECTRONIC WASTE THROUGH CR &R
The Committee recommended keeping the offer from CR &R for disposing of e-
waste on hold and to revise the "Goals" Item "X" to "Options for Disposal of
Electronic Waste.
SOURCE REDUCTION BROCHURE
A draft "Source Reduction" brochure was presented by Ms. Reyes and will be
reviewed by Staff.
CONSIDER PARTICIPATION OF CR &R IN RECYCLING COMMITTEE
Interest by CR &R in attending the CMSD Recycling Committee meetings was
received. The Committee recommends periodic attendance by CR &R Staff on
a periodic basis, perhaps quarterly.
® The next Recycling Committee meeting will be held on Monday, April 16, 2007 at 12:00
p.m. Councilperson Katrina Foley will be the invited guest.
•
The meeting was adjourned at 1:17 p.m.
Secretary
President
Protecting our community's health by providing solid waste and sewer codection services.
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CALL TO ORDER The Board of Directors of the Costa Mesa
Sanitary District met in regular session on
March 08, 2007, at 6:09 p.m. at 628 W.
19th Street, Costa Mesa.
Director Ooten called the meeting to
order at 6:09 p.m.
PLEDGE OF ALLEGIANCE Director Ooten led the Pledge of
Allegiance.
INVOCATION Mr. Fauth gave the invocation.
ROLL CALL
to DIRECTORS PRESENT: James Ferryman, Art Perry, Gary
Monahan, Bob Ooten
DIRECTORS ABSENT: Arlene Schafer, and excused. Director
Schafer was representing the District at a
CSDA meeting in Sacramento.
STAFF PRESENT: Robin B. Hamers, Manager /District
Engineer; Alan Burns, Legal Counsel;
Tom Fauth, Assistant Manager; Joan
Revak, Board Secretary/Program
Manager /Clerk of the District; Marc Davis,
Treasurer; Sherry Kallab, Accountant;
Karl Dulake, Maintenance Supervisor;
Debbie Bjornson, Permit Processing
Specialist; Denise Gilbert, Public
Outreach Coordinator; Ron Shef,
Ordinance Enforcement Officer
OTHERS PRESENT: Mr. Dan Worthington, 2963 Mindanao
Drive, Costa Mesa
0 Ms. Gina Keuilian, 1079 Visalia Drive,
Costa Mesa
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR, MEETING
MARCH 08, 2007
PAGE 2
CONSENT CALENDAR ................................
Director Monahan motioned to approve the Consent Calendar as presented. Director
Ferryman seconded. Motion carried 3 -0.
REPORTS
MINUTE APPROVAL
Minutes of Recycling
Committee Meeting —
February 5, 2007
Minutes of Regular
Meeting —
February 7, 2007
Minutes of Special
Meeting — February 15,
2007
Minutes of Sewer System
Committee Meeting —
February 21, 2007
MANAGER'S REPORTS
REFUNDS
The Minutes of the Recycling Committee Meeting
of February 5, 2007, were approved as distributed.
The Minutes of the Regular Meeting of February 7,
2007, were approved as distributed.
The Minutes of the Special Meeting of February 15,
2007, were approved as distributed.
The Minutes of the Special Meeting of February 21,
2007, were approved as distributed.
There were no refunds for the month of February
2007
Occupancy Report and The Trash Occupancy Count documented an
Payment of $195,440.32 increase of 14 units for the occupancy report for
to Costa Mesa Disposal — solid waste collection as of March 1, 2007.
January 2007 Therefore, the total for March is 21,347.
Board directed Staff to prepare a warrant for
$195,440.32 for March 2007 collection based on
occupancy report. Said payment in the amount of
$195,440.32 to Costa Mesa Disposal to be ratified
on the April 2007 warrant register.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
u MARCH 08, 2007
PAGE 3
Monthly Spill Report to The Monthly Spill Report to the State Water
State Water Board Resources Board for February 2007 was accepted
as submitted.
Minutes of Human The Minutes of the Human Resources Meeting of
Resources Meeting - February 20, 2007 were approved as distributed.
February 20, 2007
ENGINEER'S REPORTS
Project Status Report The Project Status Report dated January 2007 was
pulled for discussion.
TREASURER'S REPORTS
Financial Report as of The Financial Report as of February 28, 2007 was
February 28, 2007 accepted as submitted.
Treasurer's Report as of The Treasurer's Report as of February 2007 was
February 2007 accepted as submitted.
Warrant 2007 -9 for Warrant Resolution #CMSD 2007 -9 was approved,
February 2007 in the authorizing the President and Secretary to sign the
amount of $640,745.97 warrant ratifying the payment of certain claims and
demands, and specifying the funds out of which the
same were paid in the amount of $640,745.97.
Directors Expenses for the Director Compensation and Expense
Month of February 2007 Reimbursements for the Month of February 2007
were approved and ratified as follows:
Director Ferryman: $1020.00
President Perry: $680.00
Vice President Schafer: $1020.00 + 14.85
Director Ooten: $920.00
Director Monahan: $680.00
.......................... END OF CONSENT CALENDAR .........................
WRITTEN COMMUNICATION
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
There were no written communications.
PUBLIC COMMENTS
There were no comments from the public in attendance.
MANAGER'S REPORTS
CMSD STRATEGIC PLAN
YEAR 2007/2008 STRATEGIC PLANNING ACTION ITEMS
MARCH 08, 2007
PAGE 4
Mr. Hamers presented the 2007/2008 Strategic Planning Action Items for
consideration.
Director Monahan motioned to accept the 2007/2008 Strategic Planning Action
Items. Director Ferryman seconded. Motion carried 3 -0.
SEWER SYSTEM COMMITTEE
GOALS
The Sewer System Committee met on February 21, 2007, and developed a list of
goals for the Committee. The Sewer System Committee goals were unanimously
expanded to include a risk assessment and sewer system needs analysis to
address all aspects of the District Sewer System including sewer system failures
and Sanitary Sewer Overflows in general which potentially could open the District
to legal proceedings. The components of Strategic Plan Section V Goals were
added to the Committee's goals.
Directors Ferryman and Ooten, Mr. Hamers, and Mr. Fauth will attend a meeting
at OCSD to discuss the West Side Pumping Station abandonment.
OCSD SEMINAR ON SEWER LATERAL OWNERSHIP - MARCH 15, 2007
Mr. Hamers reported there will be a seminar on Sewer Lateral Ownership hosted
by Patrick McNelly, Orange County Sanitation District, on March 15, 2007 at 9:30
a.m. in the OCSD Board conference room. Directors Ferryman, Ooten, and
Schafer will be in attendance.
Ir1
•
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COSTA MESA SANITARY DISTRICT
µ
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
° MARCH 08, 2007
PAGE 5
NEXT SCHEDULED MEETING - WEDNESDAY, MARCH 21, 2007 AT 10:30 A.M.
The next Sewer System Committee meeting will be held March 21, 2007, at
10:30 a.m.
DISTRICT YARD UPDATE
Mr. Fauth reported receiving a memorandum from Mr. Don Gregg dated March 8,
2007. Mr. Fauth had contacted Mr. Gregg and requested he provide a list of
properties that meet the District criteria, including those at a higher sales price.
Mr. Gregg reported there were no new listings and provided information on the
last three significant sales in Costa Mesa since the first of the year.
Discussion was held regarding the property at 1780 Whittier, which is currently in
probate with a court date of April 21, 2007.
MEETING WITH FAIRGROUNDS GENERAL MANAGER - MONDAY FEBRUARY 26, 2007
Mr. Fauth reported a meeting was held with Directors Ferryman, Monahan,
Mr. Fauth, Mr. Dulake, Ms. Becky Bailey - Findley and Mr. Doug Lofstrum
regarding the District's use of a portion of the Fairgrounds to store equipment.
Mr. Fauth reported the Fairgrounds representatives were very receptive and
offered to extend the agreement an additional year. They are unable to make a
long -term commitment due to the many events held at the Fairgrounds.
President Perry arrived at 6:30 p.m.
FINANCING PLAN FOR PURCHASE OF YARD
Mr. Davis reported the District could use funds in the Sewer Construction Fund
as well as the Facilities Revolving Fund. These two funds total approximately
$3,000,000.
PUBLIC OUTREACH - MAGNETS
A mockup of a 4" x 3.5" CMSD magnet was reviewed for distribution to CMSD
residents. The cost per magnet is $0.51 with a set -up charge of $45.00.
The magnet contains a list of holidays, Large Item Collection information, other
information, and the District's address, phone number, fax number, and the website
address.
Distribution will consist of having the magnet affixed to the Large Item door hanger
and distributed by the hauler at no cost.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
MARCH 08, 2007
PAGE 6
•
Director Monahan motioned to approve the purchase of the magnets, not to exceed
$15,000. Director Ooten seconded. Motion carried as follows:
Ayes: Perry, Ooten, Ferryman, Monahan
Noes: None
STATUS OF CMSD WEBSITE
Mr. Fauth reviewed two handouts sheets with the Board. The first, entitled "CMSD
Vendor Sites Evaluation" provided an evaluation of referral sites by five different
vendors. The referral sites were reviewed and a rating on complexity, appeal, and
ease of use was compiled. Three of the vendors had website examples that
received a higher rating than the others.
The second handout provided a comparison of price and projected time to
completion. Mr. Fauth recommended VPl.net as the most appealing and quality
website design, while having the most reasonable price. Mr. Fauth pointed out
VPl.net does not charge a hosting fee to government agencies. Total cost for
VPLnet would be $25,500. VIP.net offers a bullet mailer service for a fee of $239.40
annually. 0
Discussion was held regarding the mailer service and it was determined it could be
added at some point in the future, if desired.
Ms. Keuilian arrived at 6:43 p.m.
Director Ferryman motioned to approve the proposal with VIP.net for website design
and hosting, and a budget adjustment not to exceed $25,000. Director Monahan
seconded. Motion carried as follows:
Ayes: Perry, Ooten, Ferryman, Monahan
Noes: None
•
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
"" MARCH 08, 2007
PAGE 7
NEW DISTRICT HEADQUARTERS
BUILDING AND GROUNDS AD HOC COMMITTEE
Update on Landscaping
Ms. Gilbert reported five landscapers were contacted. Two replied that
the job was too large for their company, one did not respond, and two
responded with bids. Ms. Gilbert provided a comparison of the two bids
and determined the Trimco bid of $26,171 was the most economic bid with
some services included at no cost.
Director Monahan motioned to approve the bid from Trimco in the amount
of $26,171 and usage of the CMSD standard contract agreement.
Director Ooten seconded. Motion carried as follows:
Ayes: Perry, Ooten, Ferryman, Monahan
Noes: None
40 RECYCLING DEPORTS
WASTE DIVERSION REPORT - FEBRUARY 2007
Ms. Revak reported the waste diversion report was not yet received and it will be
presented at the April regular meeting.
CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND
DISPOSAL
PAYMENT FOR FEBRUARY 2007 SERVICES
Ms. Revak presented the Invoices for February 2007 recycling services and
disposal.
Director Ooten motioned to ratify contract payment to CR Transfer for recycling
services and disposal for the month of February 2007 in the amount of
$150,560.18, subject to verification of the diversion report. Director Ferryman
seconded. Motion carried 4 -0.
Director Ooten motioned to ratify contract payment to CR Transfer for recycling
services and disposal for Santa Ana Heights for the month of December 2006 in
• the amount of $3,488.30. Director Ferryman seconded. Motion carried 4 -0.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
' MARCH 08, 2007
PAGE 8
•
ORDINANCE ENFORCEMENT OFFICERS REPORT
Mr. Shef provided a report for the period of February 2007. Mr. Shef noted there
are still trash bags, newspapers, and cardboard boxes being placed next to or on top
of the containers for collection.
UPDATE ON MONITOR VIDEO
Mr. Fauth reported Monitor Video has received the revisions to the script and they
are in the process of refining and formatting it.
RECYCLING COMMITTEE — WEDNESDAY, MARCH 5, 2007 — 12:00 P.M.,
CMSD BOARDROOM, 628 W. 19TH STREET, COSTA MESA (DIRECTORS
OOTEN AND MONAHAN)
RECYCLING COMMITTEE GOALS FOR 2007/2008
Director Ooten reported the Recycling Committee met and reported Directors
Ooten, Monahan, and Schafer attended the meeting. The Committee discussed
water conservation. 0
The Committee discussed partnering with Orange Coast College Recycling to
process the Christmas trees.
GUEST PRESENTATION - MIKE CAREY, ORANGE COAST COLLEGE RECYCLING CENTER
Mr. Mike Carey, Orange Coast College Recycling Center, reported having a very
successful year at OCCRC, making a one million dollar profit from recycling.
OCC is currently considering a resolution to accept e- waste.
E -WASTE EVENT - FEBRUARY 24, 2007 AT CITY CORPORATION YARD
The E -Waste event was held on February 24, 2007, at the City Corporation Yard
taking in an estimated 37,740 pounds of electronic waste (E- Waste) and 15,779
pounds of CRTs during the Costa Mesa Sanitary District E -Waste Recycling
Event.
The event generated revenue of an estimated $3,155.80 to be split between the
CMSD and the City of Costa Mesa. As a no -cost event, the target audience
included the Cities of Costa Mesa, Newport Beach, Santa Ana, Fountain Valley,
and Huntington Beach.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
µ MARCH 08, 2007
PAGE 9
DISPOSAL OF ELECTRONIC AND UNIVERSAL WASTES THROUGH CR &R
Director Ooten reported the Committee discussed options for the disposal of
electronic waste. CR &R proposed to charge residents $0.35 a month to include
disposal of Electronic and Universal Wastes. The Committee determined this
was not a desired option at the current time considering that OCC may soon be
accepting a -waste at no charge. The Recycling Committee will continue to
monitor the options.
SOURCE REDUCTION BROCHURE
Director Ooten presented the Source Reduction Brochure for the Board's review.
WATER CONSERVATION
Director Ooten and Mr. Fauth were directed to develop proposed water
conservation goals.
CONSIDER PARTICIPATION OF CR &R IN RECYCLING COMMITTEE
Director Ooten reported the Committee discussed including CR &R in the
Recycling Committee and decided to hold the item in abeyance and continue
discussion with CR &R in the future. Three staff members from CR &R are
already on the guest speaker list.
ENGINEER'S REPORTS
WASTE DISCHARGE REQUIREMENTS - (WDR)
GENERAL UPDATE
Mr. Hamers reported the Waste Discharge Requirement program is coming
along well. A sewer lateral seminar is planned for March 15, 2007, and
additional educational programs are being planned. Mr. Hamers sits on the
Steering Committee with OCSD and various City representatives. OCSD has
been asked to assist in setting up committees in other parts of the state.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
'l' MARCH 08, 2007
PAGE 10
TREASURER'S REPORTS
INVESTMENT OVERSIGHT COMMITTEE — MARCH 8, 2007 — 5:15 P.M.
Mr. Davis reported the Investment Oversight Committee Meeting was adjourned until
April 19, 2007.
UPDATE ON VARIABLE CONTAINER CHARGE PROGRAM
Mr. Davis reported Staff held discussions with CR &R regarding the charge for
additional containers. CR &R has indicated that their cash receipts since the
inception of the program are as follows:
Month
Amount of Receipts
September 2006
$368
October 2006
$15,949
November 2006
$17,951
Total Receipts
$34,268
Cash receipts for the months of December 2006, January and February 2007 were
not yet available. The District will receive 10% of the receipts for the additional
container for fiscal year 2006 -2007. Mr. Davis will follow up with CR &R to request
more timely information. Mr. Davis projected the total receipts on an annualized
basis to be approximately $204,000, of which the District will receive approximately
$20,000 in the first year.
Mr. Hamers suggested the performance review be completed by April 2007 in time
for the May budget meeting.
RESIDUAL EQUITY TRANSFER FROM SEWER CONSTRUCTION FUND
Mr. Davis recommended the Board approve an equity transfer from the Sewer
Construction Fund to the Facilities Revolving Fund in the amount of $224,662 and
the account be closed.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
u MARCH 08, 2007
PAGE 11
Mr. Davis provided a brief synopsis of the Ordinance 21, adopted in 1989, requiring
developers to construct sewer facilities at no cost to the District. Developers paid a
fee to the district which was deposited into a Sewer Construction Fund. Any
unexpended funds were to be returned to the developer after five years. Staff
performed an analysis of the Sewer Construction Fund and determined all sewers
for which funds had been collected have been constructed. The amounts remaining
in the Sewer Construction Fund represent the accumulation of investment earnings
since the fund was established in 1989.
Staff recommended all remaining funds with the Sewer Construction Fund be
transferred to the Facilities Revolving Fund.
Director Ooten motioned to transfer $224,662 from the Sewer Construction Fund to
the Facilities Revolving Fund with the Sewer Construction Fund being closed.
Director Ferryman seconded.
Motion carried as follows:
Ayes: Perry, Monahan, Ferryman, Ooten
• No: None
ATTORNEY'S REPORT
AUTHORIZE PENAL CODE 853.6 TRAINING FOR ASSISTANT MANAGER OF
DISTRICT TO PROVIDE CITATION BACK UP
Mr. Burns reported the Board has suggested having a back -up code enforcement
officer to enforce District laws. Mr. Fauth has previously provided similar civil
citation services but is not certified under the Penal Code to issue criminal citations.
Staff recommended he be sent to Penal Code 853.6 training to provide back -up
support to the ordinance enforcement officer.
Director Monahan motioned to authorize Penal Code 853.6 training for Mr. Fauth.
Director Ooten seconded.
Ayes: Perry, Monahan, Ferryman, Ooten
No: None
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR,MEETING
MARCH 08, 2007
PAGE 12
•
PUBLIC RECORDS ACT REQUEST FOR SEWER LINE AND PUMP STATION
MAINTENANCE AND SERVICE RECORDS (POSSIBLE NEED FOR CLOSED
SESSION PURSUANT TO GOVERNMENT CODE 54956.9(A))
Mr. Burns reported he brought the item back to the Board for any additional
discussion the Board may desire.
Director Monahan provided three possible dates for the next meeting with Board
Members, Staff, and the City of Costa Mesa Council.
The Board requested the issue be placed on the agenda on an as- needed basis.
ASTIN LOCKE v CMSD SUP COURT CASE NO. 06CC05755 STATUS
REPORT (POSSIBLE NEED FOR CLOSED SESSION PURSUANT TO GOVERNMENT
CODE 54956.9(A)
Mr. Burns reported there is a June trial date on the issue. The attorney representing
the District was instructed to request the District be dismissed from the lawsuit
based on the information provided. Mr. Burns reported the next step would be a
motion for summary judgment. is
FEES AND FUNDS — STATE REQUIREMENTS FOR FEE CATEGORIES
Mr. Hamers presented an overview of the current fixture fees and state requirements
for fee categories. Staff has reviewed the requirements and recommended the
charges be clarified as capacity charges in compliance with the law.
Staff recommended the affected Ordinance and Policies be brought back for
consideration to turn the fixture fees into capacity charges. The Sewer System
Management Plan and the financing component of the Capital Improvement
Program will be considered at an upcoming meeting.
RESOLUTION NO. 2007-733 ORDERING THAT PUBLICATION OF ORDINANCE
NO 57, REGARDING TRASH CONTAINERS, HAS OCCURRED
Mr. Burns presented Resolution No. 2007 -733, A RESOLUTION OF THE BOARD
OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ORDERING THAT
PUBLICATION OF THE ORDINANCE NO. 57 REGARDING TRASH CONTAINERS
HAS OCCURRED.
Director Monahan motioned to adopt Resolution No. 2007 -733. Director Ferryman
seconded. 0
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Motion carried as follows:
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
MARCH 08, 2007
PAGE 13
Ayes: Perry, Monahan, Ferryman, Ooten
No: None
PUBLIC COMMENTS (REVISITED)
Former CMSD Director, Dan Worthington, stated he is a member of the Integrated
Waste Management Board and offered to provide a report to the Costa Mesa Sanitary
District every other month. President Perry suggested placing the item on the regular
agenda monthly to allow for a report from Mr. Worthington.
Mr. Worthington gave a brief background of the Integrated Waste Management Board
and its purpose, which is to advise the Board of Supervisors. Mr. Worthington reported
the following items of interest to the CMSD:
❑ Orange County is a leader in the United States in some of the projects
undertaken.
❑ Orange County has three different locations for waste disposal that offer the
highest technology in the United States.
❑ Frank R. Bowerman Landfill capturing gases from trash to utilize as fuel in
County vehicles and electricity created for use in the grid and operation at the
trash landfill
❑ New plant being devised in the Corona area to alter garbage from trash into fuel
to mix into gasoline.
❑ New laws introduced by legislature regarding pharmaceutical disposal
❑ Senate Bill regarding reduction in waste tonnage with 2006 as base year
❑ Proposed Bill to require 75 percent recycling
LOCAL MEETINGS (INCLUDES REPORTS BY ALL DIRECTORS
REPRESENTATING CMSD)
ORANGE COUNTY SANITATION DISTRICT (OCSD)
MEETING HELD FEBRUARY 28, 2007 (DIRECTOR FERRYMAN)
Director Ferryman attended the February 28, 2006 OCSD meeting and reported
the following:
❑ Annual report distributed for review
❑ Groundwater replenishment system delayed with change orders
11 SAWPA received a cease and desist order in regards to the SARI line
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR, MEETING
MARCH 08, 2007
PAGE 14
SANTA ANA RIVER FLOOD PROTECTION AGENCY (SARFPA)
President Perry stated the meeting for the Santa Ana River Flood Protection Agency
will be held on March 22, 2007.
INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) (VICE
PRESIDENT SCHAFER)
QUARTERLY MEETING - THURSDAY, MARCH 29, 2007
Ms. Revak advised the Board the ISDOC Quarterly Meeting would be held on
Thursday, March 29, 2007. Directors Perry, Ooten, and Ferryman stated they
plan on attending the Quarterly Meeting.
LOCAL AGENCY FORMATION COMMISSION (LAFCO) (DIRECTOR SCHAFER)
Ms. Revak reported Director Schafer attended the LAFCO meeting on February 14,
2007. Supervisor Bill Campbell and John Moorloch were in attendance. The Costa
Mesa Sanitary District will not be on the LAFCO agenda until April 2007.
CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) (DIRECTOR SCHAFER)
Ms. Revak reported Director Schafer was on a conference call meeting with the
Finance Corporation on February 8, 2007. She also chaired the Membership &
Recruitment meeting on February 15, 2007, as well as attended a Legislation
meeting on February 16, 2007.
DIRECTOR WORKSHOP - MARCH 1-2,2007, ONTARIO (DIRECTOR OOTEN)
Director Ooten attended the Director workshop and reported it was good training
for Board Members with an introduction to what a Board Member is responsible
for.
Director Ooten reported Catherine Smith has accepted the top staff position at
CASA. Director Ooten advised there will soon be a Legislative Meeting.
CALIFORNIA ASSOCIATION OF SANITATION AGENCIES (CASA)
Director Ferryman reported he will be attending a meeting in Washington D.C.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
MARCH 08, 2007
PAGE 15
OTHER MEETINGS QUALIFYING FOR REIMBURSEMENT UNDER CMSD
ORDINANCE N. 55, OPERATIONS CODE SECTION 3.01.030
CHAMBER OF COMMERCE
Ms. Revak reported Director Schafer attended the Chamber of Commerce
meeting and advised attendees the CMSD is looking for property that would suit
the District's needs for a yard.
OLD BUSINESS
There was no Old Business presented.
NEW BUSINESS
COUNTY OF ORANGE BILLING FOR REGISTRAR OF VOTERS SERVICES
RELATED TO NOVEMBER 7, 2006 GENERAL ELECTION
Ms. Revak presented the billing from the County of Orange for the General Election
held on November 7, 2006. Ms. Revak also provided a comparison chart for
elections going back to Election Year 2002.
Director Ferryman motioned to approve the billing from the County of Orange in the
amount of $44,652.04. Director Monahan seconded.
Motion carried as follows:
Ayes: Perry, Monahan, Ferryman, Ooten
Noes: None
CHAMBER OF COMMERCE ANNUAL MEMBERSHIP INVESTMENT 4/1/07 TO
4/1/08
Ms. Revak presented the Annual Membership for the Chamber of Commerce.
Director Ferryman motioned to ratify the membership fee of $440.00. Director Ooten
seconded.
Motion carried as follows:
• Ayes: Perry, Monahan, Ferryman, Ooten
Noes: None
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR.MEETING
° MARCH 08, 2007
PAGE 16
ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
The District was contacted by the Register requesting information regarding Director
compensation and reimbursement.
ADJOURNMENT
President Perry adjourned the meeting at 8:09 p.m.
SECRETARY
PRESIDENT
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COSTA MESA SANITARY DISTRICT
MINUTES OF SEWER SYSTEM COMMITTEE MEETING
MARCH 21, 2007
CALL TO ORDER Four Directors of the Costa Mesa Sanitary
District Board met in Committee session on
March 21, 2007, at 10:30 a.m. at 628 W. 19th
Street, Costa Mesa.
Director Monahan called the meeting to order at
10:30 a.m.
DIRECTORS PRESENT: Jim Ferryman, Gary Monahan, Bob Ooten, Art
• Perry
STAFF PRESENT: Robin B. Hamers, Manager /District Engineer;
Thomas A. Fauth, Assistant Manager; Joan
Revak, Board Secretary/Program Manager /Clerk
of the District;
ORANGE COUNTY SEWER SPILL STATISTICS UPDATE
Staff presented the concept of an in -depth Survey documenting how the CMSD
compares to local, similarly sized jurisdictions regarding the following categories:
- Population
- # Sanitary Sewer Overflows (SSOs)
- Annual volume of Public SSOs
- Volume of public SSOs not recovered
- # Miles of Main Lines
- # Miles of Laterals
- # Lateral Connections
- # Pump Stations
# Man holes
Annual O &M Budget
Annual CIP Budget
Lateral Maintenance Policy
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
a MARCH 21, 2007
PAGE 2 •
The overall consensus was to curtail the survey as there is too little of a benefit to the
District for the time and resources required to acquire the data. However, Staff will refine
the number of laterals CMSD serves, currently estimated in a range of 25,440 to close to
30,000.
The Committee reviewed the City of Costa Mesa "Tree Roots in the Sewer? Frequently
Asked Questions" handout used to assign responsibility for sewer lateral repair costs.
This document is the official City of Costa Mesa written policy. Residential claims to the
City of Costa Mesa have been submitted in the past, resulting in a lot of work on the
resident's part to resolve issues when City trees cause sewer lateral problems forcing
repairs. Mr Fred Willie McLendon of 1934 Flamingo Drive requested Mr Harriers
potential assistance in supporting a claim against the City for such a situation.
Specifically, a tree broke the driveway, curb and gutter and sidewalk. The City denied
the claim stating "the tree could not have caused the damage" — Court date is set for
April 16th, 2007. The District approach is to encourage the resident to file a claim with
the City of Costa Mesa and document the repairs with photographs.,
Mr. Fauth is drafting the CMSD Sewer Lateral Maintenance Position Letters to CASA
and to the local Realtors and Property Managers. •
SEWER LATERAL LEGISLATION AND ISSUES
CMSD Backcharge receipts for District resources expended to resolve SSOs is at 100 %.
To date, CMSD has backcharged $23,921.98 and received all payments for events
occurring since March 11, 2005.
The Committee reviewed the notes from the 9:30 a.m. March 15, 2007 OCSD hosted
"Presentation on Sewer Lateral Ownership." Mr. Fauth's Summary Notes were handed
out with the following highlights:
- Mr. Hamers introduced elected Board Members from several agencies.
- Mr. McNelly gave an OCSD Welcome and Overview of OCSD Operations.
- Mr. McNelly presented a case study of his lateral CCTV inspection.
- Four organizations presented details regarding their policies and approaches
to lateral maintenance: City of Newport Beach (Ed Burt), City of Santa Ana
(Ray Burk), El Toro Water District (Ralph Palomares) and City of Fullerton
- (Bill Roseberry).
- Point of Sale Ordinance Options.
Lateral Insurance.
Criteria for Lateral Inspections, Replacement and Repairs.
Tree Ownership and Sewer Root Problems. •
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
- MARCH 21, 2007
PAGE 3
CMSD Directors concurred the POS approach to lateral inspections is a "hit- and - miss"
program and less desirable approach to reducing SSOs. An inspection program should
be comprehensive and apply to all possibly when there is a major facility
change /improvement or on a standard time schedule such as every 10 years. Additional
reasons to enforce a lateral inspection could be under the following conditions:
- When an SSO occurs on or near the property due to the property lateral.
- When facilities undergo Condo Conversion
- Major Remodeling.
- Adding significant fixtures.
Director Monahan suggested the District examine a Cleanout Assistance Type Program
and consider the impacts of working with the City of Costa Mesa to install Cleanouts in
the Public Right of Way (ROW).
Directors desire to have the following in -place for the next regular Board Meeting:
a. Alan Burns concurrence on the CMSD Approach;
b. Go forward with bringing the City of Costa Mesa on board with the District for
lateral inspections and lateral repairs.
c. Compare the lateral inspection process to that of electrical or termite
inspections.
d. Note the lateral inspections program could save .life cycle costs.
e. Note the CMSD and the City of Costa Mesa are next to the Coast.
CMSD EMERGENCY RESPONSE - DISTRICT YARD
The District Staff continues to work with realtors to acquire available City of Costa Mesa
property for a potentially centrally located CMSD yard. Mr. Fauth outlined the minimum
District Yard requirements to respond to SSO emergencies as follows:
a. Location: Centralized District location for equalized response;
b. Lot Size: 10,000 to 12,000 sq ft for outside storage and parking;
c. Building Size: 3,000 to 5,000 sq ft for office, hoist repairs and storage;
The District is pursuing the 1780 Whittier Ave location through Don Gregg and Alan
Burns and the Ward's Attorney, Burnett Jackson. Another property at 2418 Newport
Blvd is a potential location, currently under construction to build a facility with bay doors
and sufficient outdoor parking. Staff will clarify if there are any lease issues.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
MARCH 21, 2007
- PAGE 4
Mr. Fauth will update the cost analysis sheet comparing contractor costs to in -house
crew costs including National Plant Systems, Inc, JIMNI Systems, Inc. and C &R Drains
to respond to Maintenance Cleaning, Hotspot Cleaning, Pump Station Maintenance and
Emergency Response.
OCSD PARTICIPATION IN WESTSIDE PUMP STATION
ABANDONMENT
The meeting between OCSD and CMSD is set for March 29, 2007 at 9:00 a.m. at the
OCSD Administration Building to discuss the next steps towards abandoning six
additional CMSD pump stations and replacing them with a gravity line.
CLOSURE
The next meeting is scheduled for April 18, 2007 at 10:30 a.m.
ADJOURNMENT •
Chairman Monahan adjourned the meeting at 12:20 p.m.
SECRETARY
PRESIDENT
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COSTA 9l�l�a SAaC�TA "DrsrRrcr
•
PROJECT STATUS REPORT
April 2007
Project 1 1 1 21 00 -1 01 West Side Pumping Station Abandonment Study
Directors Ferryman and Ooten along with Manager /District Engineer Rob Hamers,
Assistant Manager Tom Fauth and Inspector Paul Guzman met with OCSD General
Manager Jim Ruth and executive engineering staff on March 29, 2007 to discuss
OCSD's participation in the project. It was agreed that the two agencies will work
together to determine an approximate project cost and then meet again to discuss the
feasibility.
Project 1112100-129 Bristol Street Sewer
The County of Orange plans on widening Irvine Avenue from Bristol Street to
University Drive, which will cause relocation of the CMSD Irvine Pumping Station. The
District can upgrade the station to a level able to serve the redevelopment of the area.
The upgrade alleviates the need for the Bristol Street Pump Station and the project
can be reduced to construction of a new gravity sewer only. These findings were
submitted to the Orange County Development Agency and as requested the Sanitary
District prepared a new three party agreement reflecting these findings. The
agreement has been signed by the Sanitary District and is at the City of Newport
Beach for approval.
Project 1112100 -135 Reconstructing Force Main for Elden Pumping Station (Phase II)
Construction is complete. The State Department of General Services (DGS) has
committed to recording the sewer easement.
Project 1112100 -159 Televising Sewer Lines Program Years 98 -99 99 -2000
Areas are televised as needed.
Project 1112100-168 Irvine Pumping Station Remodel or Relocation
The construction of the Phase I gravity sewers is complete and the District
Engineering Staff is designing the new pumping station.
Project 1112100-171 Irvine Pumping Station Force Main Rehabilitation -Phase
The design phase is continuing.
w
Project 1112100-173 South Coast Plaza Pump Station Force Main Replacement 0
Manager /District Engineer prepared a letter to the Board recommending delaying the
project.
Project 1112100-175 OCSD Cooperative Project Grant - Televising CMSD Sewer
Lines
The televising is continuing.
Project 1112100-176 WDR Grease Control Program Phase III
The project was awarded to EEC at the January 2006 regular meeting.
Project 1112100-181 Sewer Replacement Project Newport Boulevard at 19th Street
Bid Opening was January 31, 2007 and the project was awarded to Nikola Corporation
at the February 7, 2007 Board of Directors meeting. Construction will begin on April 9,
2007.
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Protecting our community's hadth by providing soRdwaste and sewer coC(ectron services.
crosdca.gov
TO: Costa Mesa Sanitary District Board of Directors
FROM: Ron Shef, Ordinance Enforcement Officer
DATE: April 10, 2007
SUBJECT: ORDINANCE ENFORCEMENT SUMMARY REPORT
This report is for the monthly period of March 2007. A normal collection schedule,
Monday through Friday, occurred. Courtesy notices to addresses requiring them
were distributed with several resident contacts for explanation. Updates on
previous address were monitored with reports made to staff. During the period a
continuity report was developed for the Ordinance Enforcement Officer based
upon the work performed and responsibilities undertaken during the past years.
This was submitted to the Assistant Manager for documentation and future
reference.
An address list provide by staff was used to check for service verification,
number of units, address compatibility in order to ensure proper data base with
our contract trash hauler. This list after physical verification will be returned to
staff for incorporation into our computer system. More than sixty addresses were
involved with this verification.
The Ordinance Enforcement Officer finds that the best resolution for resident
compliance with Costa Mesa Sanitary District Ordinances is one on one with the
resident. After this type of communication, almost all complaints have been
corrected. Teaching residents the proper methods is a primary part of the
Ordinance Enforcement Officer responsibilities.
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